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05/16/2011-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, MAY 16 2011 7*00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Oath of Office and Presentation of Certificate of Election to Scott Stephens -Place 5, Russell Martin - Place 3 and Marjory Johnson - Place 1. 3. Commend Rusty Patton for his Service as Councilman. 4. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 5. a) Approval of Minutes: May 2, 2011 - Council Meeting b) Disbursements c) Approve Proclamation #054641 - Motorcycle Safety and Awareness Month d) Approve Reappointing Rob Woods to the Upper Trinity Regional Water District Board of Directors 6. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 7. Consider, Discuss and Possibly Act on Awarding Bid to Quality Excavation, LTD for the Construction of Paving, Drainage and Utility Improvements on Keaton Road. 8. INFORMATION ITEMS a) Animal Control Report for April 9. Adjourn I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the gcmpperol public at all times, and said notice was posted on the following date and time: Iat U _.in. and shall remain posted until meeting is adjourn , ``` oOFuS ir,1,/0 % 77 .// ` AAA At A Tami Taber, City Secretary City of Sanger, Texas - // MINUTES: CITY COUNCIL MEETING May 2, 2011 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Andy Garza ABSENT: City Manager MIBrlce OTHERS PRESENT: Tami Taber City Secretary, Kelli Alexander, Scott Stephens, Leonard Dodson, Linda Boyle and Bennett Howell 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:00 P.M. Councilman Bilyeu led the Invocation followed by Councilman Patton leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli Alexander spoke about animal control. Leonard Dodson commended the City Council, City Manager, City Secretary, Police Department and the Animal Control Officer for doing a good job. Linda Boyle spoke about signs (ordinances and restrictions). CONSENT AGENDA 3. a) Approval of Minutes: April 18, 2011 -Work Session Ap11118, 2011 -City Council Meeting b) Disbursements Councilman Martin made a motion to approve. Seconded by Councilman Patton. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. None. REGULAR AGENDA 5. Conduct Public Hearing on an Amendment to the Official Zoning Map to Rezone from A- Agricultural District to I-1 Industrial District, a 20 Acre Portion of a Property Legally Described as Tract 53 of the John Morton Survey, Abstract 792, Located on the South Side of Union Hill Road, Approximately 1,164 Feet West of the Intersection of Union Hill Road and FM 455. Mayor Muir opened the Public Hearing. Bennett Howell, Director of Public Works of Denton County, advised that there will not be any industrial activity at this location and they will be using a septic system. The office will be approximately 2,500 square feet and the shop will be approximately 7,500 square feet. Five to ten trucks will deliver materials weekly to this location Mayor Muir closed Public Hearing. 6. Consider, Discuss "Ald Possibly Act on Approving an Amendment to the Official Zoning Map to Rezone from A- Agricultural District to I-1 Industrial District, a 20 Acre Portion of a Property Legally Described as Tract 53 of the John Morton Survey, Abstract 792, Located on the South Side of Union Hill Road, Approximately 1,164 Feet West of the Intersection of Union Hill Road and FM 455. Councilman Martin made a motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 7. Conduct the Second and Final Public Hearing on the Need to Continue, Abolish or Modify the City of Sanger Juvenile Curfew Ordinance. 10. Mayor Muir opened the Public Hearing. No one spoke for or against. Mayor Muir closed the Public Hearing. Consider, Discuss and Possibly Act on the Need to Continue, Abolish or Modify the City of Sanger Juvenile Curfew Ordinance. Councilman Patton made a motion to continue the ordinance. Councilwoman Johnson. Motion carried unanimously. INFORMATION ITEMS: a) ATMOS Rider GCR-Rate Filing Under Docket #9762 Adjourn. Mayor Muir adjourned the meeting. Seconded by 5/04/2011 1:56 PM PACKET: 04172 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 00420 BOUND TREE MEDICAL, LLC I-80571701 2ND QTR SUPPLIES R 4/28/2011 I-80572400 2ND QTR SUPPLIES R-4/28/2011 I-80575478 2ND QTR SUPPLIES R 4/28/2011 11220 BSN/COLLEGIATE PACIFIC I-93966650 PITCHING PLATES R 4/28/2011 12760 CINTAS, INC. I-492460993 UNIFORMS R 4/28/2011 00640 COMMERCIAL SERVICES I-201104274179 ICE MACHINE LEASE R 4/28/2011 08770 CPI OFFICE PRODUCTS I-2847816-0 OFFICE SUPPLIES R 4/28/2011 04630 DEPT OF STATE HEALTH SERVICES I-201104274177 SAMPLE TESTING R 4/28/2011 09690 DESIGNS ETC. ':. I-68025 SHIRTS W/ SCREEN PRINT R 4/28/2011 17640 DOLLAR GENERAL - CHARGED SALES I-106914 COFFEE,CREAMER,CLEANING R 4/28/2011 I-201104274178 COFFEE,CREAMER,CLEANING R 4/28/2011 23010 FIVE STAR SUPPLY CO INC. I-19031 CLEANING SUPPLIES R 4/28/2011 18650 FORT DEARBORN LIFE INSURANCE C-201104274175 FORT DEARBORN LIFE INSURANCE R 4/28/2011 I-FD1201104194146 LIFE INSURANCE - REDUCED AHT R 4/28/2011 I-FTD201104194146 EMPLOYEE LIFE INSURANCE R 4/28/2011 18790 FUELMAN I-NP29433025 FUEL 4/4/11 - 4/10/11 R 4/28/2011 I-NP29499653 FUEL 4/11 - 4/17 R 4/28/2011 16900 GST PUBLIC SAFETY SUPPLY I-2110009441 BOOTS, DUTY SHIRTS R 4/28/2011 PAGE: 1 CHECK CHECK DISCOUNT A140UNT NO# AMOUNT 340.b2CR 046554 24.30CR 046554 73.90CR 046554 438.82 254.16CR 046555 259.16 66.20CR 046556 66.20 400.00CR 046557 400.00 47.46CR 046558 47.96 209.00CR 046559 209.00 396.SOCR 046560 396.50 100.00CR 046561 27.00CR 046561 127.00 357.19CR 046562 357.14 3.92 046563 2.99CR 046563 238.00CR 046563 236.52 2,481.59CR 046564 3,461.48CR 046564 5,943.02 89.30CR 046565 84.30 5/04/2011 1:56 PM PACKET: 04172 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 02610 HD SUPPLY, INC I-1714985-00 METER SETUP 277/480 CT R 4/28/2011 43loOOCR 046566 I-1714988-00 TEP14INATORS R 4/28/2011 2,064.60CR 046566 2,495.60 20220 INGRAM I-58523177 18 BOOKS R 4/28/2011 7.26CR 046567 I-58523178 BOOKS R 4/28/2011 14.33CR 046567 21.59 01300 JAGOE-PUBLIC CO., INC. I-11437MB 60 TONS HOTMIX R 4/28/2011 347.04CR 046568 347.04 01610 MADEWELL I-3810 WELL 42 REPAIRS R 4/28/2011 24,726.89CR 046569 24,726.89 10470 MARTIN APPARATUS I-3005146 PLUMBING ON T671 R 4/28/2011 626431CR 046570 626.31 04850 MICRO MARKETING ASSOC.LLC I-392160 4 AUDIO BOOKS R 4/28/2011 19.99CR 046571 19.99 02970 OFFICE DEPOT I-558391383001 BATTERIES,PAPER,INK,FLASH R 4/28/2011 218.47CR 046572 I-558391626001 BATTERIES,PAPER,INK,FLASH R 4/28/2011 7.16CR 046572 I-558391627001 BATTERIES,PAPER,INK,FLASH R 4/28/2011 7.16CR 046572 232.79 17270 PROFESSIONAL TURF PRODUCTS I-1143629-00 FIELD GROOMER MAINT R 4/28/2011 110.00CR 046573 110.00 02120 QUILL, INC. I-3814328 OFFICE SUPPLIES R 4/28/2011 395.11CR 046574 395.11 02260 SS TELEMETRY I-8623 INSTALL FUSES &SCADA SOFT R 4/28/2011 297.31CR 046575 297.31 18110 STRATEGIC GOVERNMENT RESOURCES, INC. I-5476 ANNUAL SUBSCRIPTION L14S R 4/28/2011 31500400CR 046576 31500,00 11030 TCEQ I-201104274176 CLASS A LICENSE TEST R 4/28/2011 111,00CR 046577 111.00 02690 TECHLINE, INC. I-1448461-00 ANCHOR BOLTS R 4/28/2011 11780.00CR 046578 I-1448757-00 INSTA KIT FOAM MIX R 4/28/2011 11850.00CR 046578 I-1448?60-00 POLE ARRESTOR,BOLTS R 4/28/2011 11975.80CR 046578 I-1448763-00 POLE ARRESTOR,BOLTS R 4/28/2011 11399.00CR 046578 I-1448764-00 BRONZE ARRESTOR ATTACHER R 4/28/2011 212650CR 046578 I-1448765-00 5/8" LOCKNUT R 4/28/2011 66.00CR 046578 71283.30 PAGE: 3 5/04/2011 1:56 PM A / P CHECK REGISTER PACKET: 04172 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / L.D. DESC 09040 J RANDY TH014PSON I-118590 COMPRESSED BUTANE 19260 TYLER TECHNOLOGIES I-12220 PRINTER/BARCODE MAINT I-12552 12140 MONTHLY INSITE/WEB I-12553 12140 MONTYLY FEE 21610 WITMER PUBLIC SAFETY GROUP, INC I-E810518.001 5" TO 6" FEMALE INTAKE TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL [WARNINGS: 0 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT R 4/28/2011 12.29CR 046579 12.29 R 4/28/2011 684.20CR 046580 R 4/28/2011 110.000R 046580 R 4/28/2011 125400CR 046580 919.20 R 4/28/2011 1,032.99CR 046581 1,032.49 NO# DISCOUNTS CHECK AhfT TOTAL APPLIED 28 0.00 50,686.03 50,686403 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 28 0.00 50,686.03 50,686.03 PROCLAMATION #O3-10-11 WHEREAS, todays society is finding more citizens involved in motorcycling on the roads of our country; and WHEREAS, motorcyclists are roughly unprotected and therefore more prone to injury or death in a crash than other vehicle drivers; and WHEREAS, campaigns have helped inform riders and motorists alike on motorcycle safety issues to reduce motorcycle related risks, injuries, and, most of all, fatalities, though a comprehensive approach to motorcycle safety; and WHEREAS, it is the responsibility of all who put themselves behind the wheel, to become aware of motorcyclists, regarding them with the same respect as any other vehicle traveling the highways of this country; and it is the responsibility of riders and motorists alike to obey all traffic laws and safety rules; and WHEREAS, urging all citizens of our community to become aware of the inherent danger involved in operating a motorcycle, and for riders and motorists alike to give each other the mutual respect they deserve; NOW, THEREFORE, I, Thomas Muir, Mayor of the City of Sanger do hereby proclaim the month of May, as Motorcycle Safety and Awareness Month in this city. Further, I urge all residents to do their part to increase safety and awareness in our community. PASSED, APPROVED AND ADOPTED by the City of Sanger on the 16th of May 2011. Thomas E. Muir, Mayor Tami Taber, City Secretary COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ® Not Applicable Council Meeting Date: May 18, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and Action of bids received for Keaton Road covering the construction of Paving, Drainage and Utility Improvements. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ®BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special El $ BACKGROUND/SUMMARY OF ITEM A Request for Bidders was advertised, staff received eight responses. Bids were received for both Concrete and Asphalt pavement sections. Upon review from staff and the engineering firm of Hamilton -Duffy, P.C. Quality Excavation, LTD was selected. Quality Excavation, LTD. was the contractor for the CIP Phase I & II — Indian Springs Paving & Drainage Improvements. The low bid for the Base Bid with Concrete Pavement Alternate is $656,968.50; the low bid for the Base bid with Asphalt Pavement alternate is $600,311.00. The difference between the two bids is $56,657.50 with concrete being approximately 9.44% higher than asphalt. STAFF OPTIONS & RECOMMENDATION Staff recommends awarding the contract to Quality Excavation, LTD. for the amount of $655,968.50. List of Supporting Documents/Exhibits Attached: Bid Tabulation Prior Action/Review by Council, Boards, Commissions or Other Agencies: Owner: Job: Project No: Engineer: Bid Date: BID TABULATION City of Sanger Keaton Road Improvements (Duck Creek Rd. to S. 5t' Street) 13 M04 Hamilton Duffy, P.C. May 6, 2011 Base Bid +Additive Alternate Bid No.1(IIlVIAC) 1. Quality Excavation, LTD $600,311.00 2. The Fain Group, Inc. $6623284.00 3. JRJ Paving, LP $6811281.25 4. Jagoe-Public Co. $692,478.00 5. The Lane Construction Corp. $704,905.00 Base Bid +Additive Alternate Bid No. 2 (Concrete) 1. Quality Excavation, LTD $656,968.50 2. Gilco Contracting, Inc. $661,624.00 3. Conatser Construction $687,633.00 4. JRJ Paving, LP $700,538.05 5. The Fain Group, Inc. $744,684.00 6. Stabile & Winn, Inc. $745,389.45 7. The Lane Construction Corp. $767,285.00 8. Jagoe-Public, Co. 1$76%690.50 By: Hamilton, P.E. 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