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04/04/2011-CC-Agenda Packet-Regular1. AGENDA CITY COUNCIL MONDAY, APRIL 4, 2011 7*00 PM 502 ELM STREET Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: March 21, 2011 -Council Meeting b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Discuss, Consider and Possibly Act on Approving the Certification of Unopposed Candidates for the May 14, 2011, City of Sanger General Election. 6. Discuss, Consider and Possibly Act on Approving Ordinance # 04-2341 on Cancelling the May 14, 2011, General Election and Declaring Each Unopposed Candidate Elected to Office. 7. Discuss, Consider and Possibly Act on Approving Resolution #R04-15-11 -Relating to Approving a Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of St. Andrew's Episcopal School and Related Matters. 8. Discuss, Consider and Possibly Act on Approving City Council Laptop Usage Policy. 9. Discuss, Consider and Possibly Act on Approving Advertisement for Bids on the Bolivar Street Water Main Improvement. 10. Discuss, Consider and Possibly Act on Approving the Replat of Lots 1R and 2R, Block 10, M.F. Hampton's Addition, Located at the Southwest Corner of Denton Street and Marshall Street. 11. Discuss, Consider and Possibly Act on Approving Resolution #R044441 - Approving an Agreement Between the State of Texas and the City of Sanger, for the Maintenance, Control, Supervision and Regulation of Certain State Highways and/or Portions of State Highways in the City of Sanger. 12. INFORMATION ITEMS a) Public Hearing on Proposed Amendment to the Official Zoning Map to Rezone from A - Agricultural District to I4 Industrial District, a 20 Acre Portion of a Property Legally Described as Tract 53 of the John Morton Survey, Abstract 792, Located on the South Side of Union Hill Road Approximately 1,164 Feet West of the Intersection of Union Hill Road and FM 455 **HAS BEEN CANCELLED** b) ATMOS Rider GCR to Rate Filing Under Docket 49762 _3. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the ge eral, public at all times, and said notice was posted on the following date and time, �j , c2o// a ��+`"' ` "Ma Gq,m. and shall remain posted until meeting is adjourned. a'`_L VG FL 1 _ I� Tami Taber, City Secretary City of Sanger, Texas to 6 This facility is wheelchair accessible and acce§ftleliNfking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL MEETING March 21, 2011 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Patton and Councilman And Garza ABSENT: Councilman Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Kelli Alexander, Carroll Monden, James Adams, Glenn Jensen, Shaun Stoehr, Jeanie Baraj as, Ruby Davis and Leonard Dodson 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order, Councilwoman Johnson led the Invocation followed by Councilman Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli Alexander spoke about animal control, Glenn Jensen spoke about the condition of Quail Crossing Park and Ruby Davis spoke about street repairs needed on Jones Street. CONSENT AGENDA 3. a) Approval of Minutes: March 7, 2011 -Work Session March 7, 2011 - City Council Meeting b) Disbursements Councilman Patton made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. None. REGULAR AGENDA 5. Discuss, Consider and Possibly Act on Approving Ordinance #03-22-11 -Annexing 20 Acres of Subject Property Known as 1175 Union Hill Road of the John Morton Survey, Abstract Number 792, Located in the Extra Territorial Jurisdiction of the City of Sanger. Councilwoman Johnson made a motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 6. Discuss, Consider and Possibly Act on Approving the Public Works/Parks Department Facility Use Agreement Regarding the Railroad Avenue Ball Fields. Councilwoman Johnson made a motion to approve. Seconded by Councilman Patton. Motion carried unanimously. 7. Discuss, Consider and Possibly Act on Awarding Bid to Conaster Construction, Inc. for the Construction of Paving, Drainage and Utility Improvements on Wayne, Jackilu and 1st Street. Councilman Garza made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 8. Discuss, Consider and Possibly Act on Awarding the Request for Proposal for Bank Depository Services to First United Bank and Trust. Councilwoman Johnson made a motion to approve. Seconded by Councilman Patton. Motion carried unanimously. 9. Discuss, Consider and Possibly Act on Approving Proclamation #03-21-11 - Marking the 49th Annual Observation of Poison Prevention Week. Councilman Martin made a motion to approve. Seconded by Councilwoman Johnson. Motion carried unanimously. 10. INFORMATION ITEMS: a) Investment Report b) Library Report for February c) Animal Control Report for February 11. Adjourn. Mayor Muir adjourned the meeting. 3/15/2011 1:41 PM A / P CHECK REGISTER PACKET: 04052 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK 1NDOR NAME / I.D. DESC TYPE DATE 07860 ACT PIPE SUPPLY, INC I-513205 CLAMPS & COUPLINGS R 3/15/2011 I-513206 CLAMPS & COUPLINGS R 3/15/2011 10030 AMERICAN PLUS, INC I-37712 PENAL CODE SIGNS R 3/15/2011 22620 ARAMARK UNIFORM SERVICE I-551-2879051 UNIFORM RENTAL R 3/15/2011 22930 DEBRA BENSON I-201103154026 MILEAGE FOR ITRON CLASS R 3/15/2011 11220 BSN/COLLEGIATE PACIFIC 1-93889072 PITCHER PLATES, BASES R 3/15/2011 14560 C & G WHOLESALE I-35507 UNIFORMS - DODSON R 3/15/2011 23090 CINTAS DOCUMENT MANAGEMENT I-DKO2085877 CINTAS DOCUMENT MANAGEMENT R 3/15/2011 00590 CITY OF DENTON I-201103144024 BACTERIOLOGICAL TEST R 3/15/2011 00600 CITY OF SANGER I-201103154030 PLAT HILLCREST ADDITION R 3/15/2011 17000 CONTENT WATCH I-CW03032011 INTERNET FILTER SUBSCRIPT R 3/15/2011 08770 CPI OFFICE PRODUCTS I-2812676-0 FILE JACKETS,COLOR FOLDER R 3/15/2011 00740 DCAD I-5525 2ND QTR ALLOCATION R 3/15/2011 13300 DENTON SAND & GRAVEL I-35737 20 YRDS FLEX BASE R 3/15/2011 00920 ELLIOTT ELECTRIC I-19-32971-01 TEST LEADS R 3/15/2011 I-19-34064-01 TWIST LOCKS, PLUGS & BOXE R 3/15/2011 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT N04k AMOUNT 222996CR 046064 95.92CR 046064 318.88 492.75CR 046065 492.75 381.96CR 046066 381.96 16.00CR 046067 16.00 283.68CR 046068 283.68 850.00CR 046069 850.00 71.66CR 046070 71.66 240sOOCR 046071 240.00 50.00CR 046072 50.00 118.93CR 046073 118.93 174.79CR 046074 174.79 4,934.51CR 046075 4,934.51 2,460.00CR 046076 2,460.00 36.lOCR 046077 95.36CR 046077 131.46 3/15/2011 1:41 PM PACKET: 04052 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 2 CHECK CHECK CHECK CHECK .ENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 1 EVELYN HERNDON I-201103144020 EVELYN HERNDON R 3/15/2011 200o00CR 046078 200.00 22570 KATIE GRIFFIN I-201103154025 MILEAGE - ITRON TRAINING R 3/15/2011 10.40CR 046079 10.40 02610 HD SUPPLY, INC I-1661731-00 3/4 X 66T BLACK TAPE R 3/15/2011 135.00CR 046080 I-1680902-00 GREEN INSERT R 3/15/2011 80.00CR 046080 215.00 05510 IESI I-1200394732 DEC 2010 ROLLOFF R 3/15/2011 11251.30CR 046081 1,251.30 20220 INGRAM 1-57619348 BOOKS R 3/15/2011 32.74CR 046082 I-57619349 BOOKS R 3/15/2011 14.15CR 046082 46.89 01300 JAGOE-PUBLIC CO., INC. I-106195- JAGOE-PUBLIC CO., INC. R 3/15/2011 1.44CR 046083 I-11350MB 60 TONS HOTMIX R 3/15/2011 432900CR 046083 I-11362MB 60 TONS HOTMIX R 3/15/2011 384.48CR 046083 817.92 ^2370 JOHN WRIGHT ASSOCIATES I-31342 C-670 STROBE R 3/15/2011 87.00CR 046084 87.00 01390 KEEP TEXAS BEAUTIFUL I-201103144019 ANNUAL AFFILIATE FEE 2011 R 3/15/2011 75.00CR 046085 75.00 08680 LOCKE SUPPLY I-14772932-00 AIR FILTERS R 3/15/2011 271.94CR 046086 I-14772932-01 AIR FILTERS R 3/15/2011 28.80CR 046086 300.74 01310 LUTTRULL MCNATT, INC. I-CVCS550045 STATE INSPECTIONS R 3/15/2011 39.75CR 046087 I-CVCS550130 STATE INSPECTIONS R 3/15/2011 39.75CR 046087 79.50 04850 MICRO MARKETING ASSOC.LLC I-386804 7 AUDIO BOOKS R 3/15/2011 98.47CR 046088 I-387235 7 AUDIO BOOKS R 3/15/2011 59.98CR 046088 158.45 19500 NAPA AUTO PARTS I-244052 FRONT G REAR BRAKES R 3/15/2011 492.14CR 046089 I-244055 BRAKES UNIT # 14-20 R 3/15/2011 399.07CR 046089 I-244059 LED REPLACEMENT BULBS R 3/15/2011 239.80CR 046089 1,131.01 3/15/2011 1:41 PM PACKET: 04052 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 3 CHECK CHECK CHECK CHECK eENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 01920 NICHOLS, JACKSON, DILLARD,HAGER & SMITH, LLP I-11020027 FEB 2011 GENERAL LEGAL R 3/15/2011 448.00CR 046090 448.00 08690 O'REILLY AUTO PARTS I-284158 WATER SEPARATOR VALVE R 3/15/2011 30.44CR 046091 I-284655 FUEL PUMP ASSEM #22-32 R 3/15/2011 291.28CR 046091 I-284764 FUEL PUMP ASSEM #22-32 R 3/15/2011 90.90CR 046091 I-285764 REAR BRAKE DRUMS/SHOES R 3/15/2011 142.92CR 046091 I-285765 COMMERCIAL BATTERIES R 3/15/2011 233998CR 046091 I-285767 HEAD LAMP BEAMS #53-30 R 3/15/2011 16.28CR 046091 I-285959 STEERING WHEEL COVERS R 3/15/2011 46.45CR 046091 I-285961 REAR BRAKE DRUMS/SHOES R 3/15/2011 32.64CR 046091 884.89 02970 OFFICE DEPOT C-201103154028 OFFICE DEPOT N 3/15/2011 139.99 000000 I-022411 WIRELESS ROUTER N 3/15/2011 139699CR 000000 0.00 10120 OFFICE DEPOT CREDIT PLAN I-030311 LEXMARK PRO 901 / INK R 3/15/2011 215.96CR 046092 I-201103154029 WIRELESS ROUTER R 3/15/2011 139.99CR 046092 355.95 19200 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-106489 STREET NAME SIGNS R 3/15/2011 938.88CR 046093 938.88 12710 PETTIT MACHINERY, INC I-P69841 STEERING ARM,SCREW & NUTS R 3/15/2011 48.lOCR 046094 48.10 17260 QUEST CARE I-0211 OCT 2010 R 3/15/2011 500.00CR 046095 500.00 18380 R & T MECHANICAL I-18988 DUCT WORK FOR FILE R 3/15/2011 130.00CR 046096 130.00 02170 REINERT PAPER & CHEMICAL, INC. I-261786 JANITORAL SUPPLIES R 3/15/2011 75.26CR 046097 75.26 19290 RENTAL ONE I-291524-0001 JUMPING JACK TAMPER R 3/15/2011 66.60CR 046098 66.60 02300 SANGER COURIER: LEMONS NEWSPAPERS, INC. I-13179 SPORTS PAGE, LEGAL AD R 3/15/2011 105.00CR 046099 105.00 3/15/2011 1:41 PM PACKET: 04052 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 4 CHECK CHECK CHECK CHECK ,ENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 02370 SHERWIN WILLIAMS I-0611-1 PAINT FOR BALL FIELD R 3/15/2011 392.20CR 046100 392.20 02690 TECHLINE, INC. I-1448250-00 5AMP TYPE T FUSE R 3/15/2011 77.80CR 046101 77.80 05350 TEXAS EXCAVATION SAFETY SYST I-11-1571 MESSAGE FEES 2011/2012 R 3/15/2011 27.55CR 046102 27.55 00100 TMRS C-201103154027 TMRS N 3/15/2011 25,824.44 000000 I-201010123500 TMRS N 3/15/2011 0.04CR 000000 I-RET201009093390 TMRS N 3/15/2011 12,622.04CR 000000 I-RET201009223438 TMRS N 3/15/2011 13,174.48CR 000000 I-RET201009273439 TMRS N 3/15/2011 24.60CR 000000 I-RET201009273440 TMRS N 3/15/2011 3.28CR 000000 0.00 11430 USA BLUEBOOK, INC. I-339036 BUFFER BLUE,PRESSURE GAUG R 3/15/2011 91.75CR 046103 91.75 21730 UTILITY BACKUP SOLUTIONS I-11100 BACK UP SERVICE - SERVERS R 3/15/2011 600.00CR 046104 600.00 L'610 WITMER PUBLIC SAFETY GROUP, INC I-E786458 BADGES,HELMET SHIELDS R 3/15/2011 455.50CR 046105 455.50 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 42 0.00 20,095.31 20,095.31 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 2 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 44 0.00 20,095.31 20,095.31 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 PAGE: 1 3/18/2011 10:33 AM A / P CHECK REGISTER 3ACKET: 04061 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NA14E / I.D. DESC 04350 DAVID PENNINGTON I-201103184043 MEALS- FIRE INSTRUCTOR 06090 SHERI KNOWLES I-201103164031 MILEAGE 07150 CASEY WELBORN I-201103184042 MEALS- FIRE INSTRUCTOR 19220 STONEY WARD I-201103164033 3/21-3/23 MEALS ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# R 3/18/2011 100.000R 046107 R 3/18/2011 20.04CR 046108 R 3/18/2011 100.00CR 046109 R 3/18/2011 37.50CR 046110 NO# DISCOUNTS CHECK At4T TOTAL APPLIED 4 0.00 257.54 257.54 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 4 0.00 257.59 257.54 CHECK At40UNT 100.00 20.04 100.00 37.50 3/22/2011 10:20 AM PACKET: 04067 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 00270 ANIMAL HOSPITAL ON MILAM RD, P.C. I-124589 2/3 VET SERV PIT PUP R 3/22/2011 184.00CR 046111 184.00 23060 ASPHALT ZIPPER, INC. I-19897 REMOTE CONTROL CABLE R 3/22/2011 275.00CR 046112 275.00 02460 AT&T MOBILITY I-201103164036 1/23 - 2/22 R 3/22/2011 213.23CR 046113 213.23 01550 ATMOS I-201103214044 1/31 - 3/2/11 R 3/22/2011 324.45CR 046114 324.45 00420 BOUND TREE MEDICAL, LLC I-80546374 2ND QTR SUPPLIES R 3/22/2011 222.86CR 046115 I-80549221 2ND QTR SUPPLIES R 3/22/2011 15.40CR 046115 238.26 02490 CENTURYLINK I-201103214053 3/10 - 4/9 R 3/22/2011 1,310.07CR 046116 1131M7 12760 CINTAS, INC. I-492408400- UNIFORMS R 3/22/2011 65.65CR 046117 I-492421613- UNIFORMS R 3/22/2011 65.65CR 046117 I-492424910- UNIFORMS R 3/22/2011 65.65CR 046117 I-492428234- UNIFORMS R 3/22/2011 65.65CR 046117 I-492431494- UNIFORMS R 3/22/2011 65.65CR 046117 I-492434754- UNIFORMS R 3/22/2011 65.65CR 046117 I-492438022 UNIFORMS R 3/22/2011 65.65CR 046117 I-492441332 UNIFORMS R 3/22/2011 65.65CR 046117 I-492444583 UNIFORMS R 3/22/2011 65.65CR 046117 590.85 00590 CITY OF DENTON I-201103214049 2-WAY RADIO BATTERIES R 3/22/2011 126.00CR 046118 I-201103214050 RADIO REPAIR - 785 R 3/22/2011 92.25CR 046118 218.25 21100 COLEMAN LAW FIRM I-201103214048 MUNICIPAL PROSECUTOR R 3/22/2011 900.00CR 046119 900.00 00800 COSERV ELECTRIC I-201103164037 1/17 - 2/16 R 3/22/2011 1,189.67CR 046120 1,189.67 00790 COUNTY BUILDERS SUPPLY, INC. I-10027113 10027113-4]ELL 46 REPAIR R 3/22/2011 11.46CR 046121 I-10027192 WATER LINE REPAIR PARTS R 3/22/2011 8.77CR 046121 I-10027195 WATER LINE REPAIR PARTS R 3/22/2011 3.25CR 046121 I-10027197 WATER LINE REPAIR PARTS R 3/22/2011 17.28CR 046121 40.76 3/22/2011 10:20 AM PACKET: 04067 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 2 CHECK CHECK CHECK CHECK .ENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 08770 CPI OFFICE PRODUCTS I-2816304-0 PORTABLE/MOBILE SCANNER R 3/22/2011 168.98CR 046122 1-2818778-0 TONER R 3/22/2011 99696CR 046122 268.94 11570 CULLIGAN I-07739015 2/1 2/8 WATER SERVICE R 3/22/2011 16.10CR 046123 16.10 11280 DANNY COCKBURN ELECTRIC I-2011048 BID PREPARATION 103 BOLIV R 3/22/2011 300.00CR 046124 300oOO 00710 DATA BUSINESS FORMS INC. I-80662 BUS CARDS-RUCH,DOUTHITT R 3/22/2011 107.00CR 046125 I-80666 NOTARY STAMP- PUNCHES R 3/22/2011 29.00CR 046125 136.00 23040 DIRT BUSTERS I-234367 201 20LIVAR R 3/22/2011 90.00CR 046126 90.00 13780 DLT SOLUTIONS I-3506283A AUTO CAD 3D 2011 SUBSCRIP R 3/22/2011 11890m58CR 046127 1,890.58 22400 REECE DUNN 1-201103164032 FIELD SOBRIETY MEALS R 3/22/2011 37.50CR 046128 37450 390 FOREMOST PROMOTIONS I-116813 FIRE SAFETY KIT, HATS R 3/22/2011 295.00CR 046129 I-116814 FIRE SAFETY KIT, HATS R 3/22/2011 910.000R 046129 11205*00 18790 FUELMAN I-NP28663469 FUEL 2/7 - 2/13 R 3/22/2011 2,609.O5CR 046130 I-NP28734144 FUEL 2/14 - 2/20 R 3/22/2011 2,221.61CR 046130 I-NP28802633 FUEL 2/21 - 2/27 R 3/22/2011 21204.02CR 046130 I-NP28999570 FUEL 2/28 - 3/6 R 3/22/2011 2,763.27CR 046130 9,797.95 16900 CST PUBLIC SAFETY SUPPLY I-2110004342 BOOTS, DUTY SHIRTS R 3/22/2011 264.70CR 046131 264.70 19480 HUTHER & ASSOCIATES, INC I-34965 WWTP MONTHLY TESTING R 3/22/2011 11892.50CR 046132 1,892.50 20220 INGRAM I-57718965 BOOKS R 3/22/2011 16.47CR 046133 16,47 3/22/2011 10:20 AM PACKET: 04067 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 3 CHECK CHECK CHEC�< CHECK vENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 01310 LUTTRULL MCNATT, INC. I-514478 LIGHT SOCKETS, SIGNAL CIR R 3/22/2011 214.84CR 046134 I-514489 BUSH GUARD UNIT 56-58 R 3/22/2011 407.50CR 046134 622.34 21960 MCMASTER NEW HOLLAND C-88181 TRACTOR REPAIR #30-30 R 3/22/2011 198.60 046135 I-68654 TRACTOR REPAIR #30-30 R 3/22/2011 18.00CR 046135 I-83012 TRACTOR REPAIR #30-30 R 3/22/2011 129.49CR 046135 I-R73355 TRACTOR REPAIR #30-30 R 3/22/2011 586.85CR 046135 535.74 04850 MICRO MARKETING ASSOC.LLC I-388308 7 AUDIO BOOKS R 3/22/2011 29.99CR 046136 29.99 08690 O'REILLY AUTO PARTS I-287204 OIL,AIR,FUEL FILTERS,PLUG R 3/22/2011 41.61CR 046137 I-287555 ROTORS,PADS,BEARINGS R 3/22/2011 166942CR 046137 I-287893 ALTERNATOR & DRIVE BELT R 3/22/2011 171.76CR 046137 379.79 23030 RANDOM HOUSE LIBRARY SALES I-1081134512 AUDIOBOOKS R 3/22/2011 139.90CR 046138 139.90 02170 REINERT PAPER & CHEMICAL, INC. I-263544 JANITORIAL SUPPLIES R 3/22/2011 112.41CR 046139 112.41 11170 RICOH AMERICAS CORP:QDS I-18719270 COPIER LEASE R 3/22/2011 205.33CR 046140 I-18799499 COPIER LEASE R 3/22/2011 227.71CR 046140 433.04 02260 SS TELEMETRY I-8607 WELL #6 REPAIRS R 3/22/2011 180v00CR 046141 I-8608 WELL #6 REPAIRS R 3/22/2011 783.00CR 046141 I-8610 WELL #6 REPAIRS R 3/22/2011 11127.09CR 046141 I-8611 WELL 46 REPAIRS R 3/22/2011 120.00CR 046141 2,210.09 17400 PRECIOUS STAFFORD 1-031411 2/21 - 3/4 R 3/22/2011 440.00CR 046142 440.00 18620 STERICYCLE I-4002426788 BIO PICK-UP R 3/22/2011 101677CR 046143 101.77 21470 TALES OF WONDER I-67210 23 GRAPHIC NOVELS R 3/22/2011 42.21CR 046144 42.21 3/22/2011 10:20 AM PACKET: 04067 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 4 CHECK CHECK CHECK CHECK ✓ENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 11030 TCEQ I-201103214047 WASTEWATER PERMIT R 3/22/2011 2,050.000R 046145 21050.00 19460 TCI TIRE CENTERS I-6270006071 8 PD TIRES R 3/22/2011 573668CR 046146 573.68 02690 TECHLINE, INC. I-1448322-00 8' WOOD CROSSARMS R 3/22/2011 687.50CR 046147 I-1448323-00 MACCAMP UPGRADE R 3/22/2011 3,609.43CR 046147 41296.93 22130 TEXAS AGRILIFE EXTENSION I-201103164038 URBAN STREAM PROCESS R 3/22/2011 45.00CR 046148 I-201103214045 URBAN STREAM WORKSHOP R 3/22/2011 45.00CR 046148 90.00 23050 TEXAS TRUXX OUTFITTERS I-7849 SPRAYIN BEDLINER-NEW TRUC R 3/22/2011 411.99CR 046149 411.99 23110 TSAPI, INC I-201103214046 MEMBERSHIP- D DOUTHITT R 3/22/2011 30.00CR 046150 30.00 19260 TYLER TECHNOLOGIES I-10885 12MO MONTHLY INSITE/WEB R 3/22/2011 110.00CR 046151 I-10886 12MO MONTYLY FEE R 3/22/2011 125.00CR 046151 235.00 02910 UPPER TRINITY I-W271103 VOLUME & DEMAND R 3/22/2011 23,200.61CR 046152 231200.61 22910 WEAVER AND TIDWELL, LLP I-136019 SEPT 2010 AUDIT R 3/22/2011 6,OOO.00CR 046153 61000oOO 23020 WOOD & FLOORS OUTLET I-201103214052 TILE,STONE,GROUT,LABOR R 3/22/2011 499.94CR 046154 499.94 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 44 0.00 63,835.71 63,835.71 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 44 0.00 631835.71 63,835.71 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 Ageh zTEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ® Not Applicable Council Meeting Date: Apri14, 2011 Submitted By: Tami Taber City Manager Reviewed/Approval Initials l� Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider, and Possibly Act on Approving the Certification of Unopposed Candidates for the May 14, 2011, City of Sanger General Election. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED []NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM To cancel an election, the City Council must first receive and accept the certification that all candidates in the election are unopposed. STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: • Certification Prior Action/Review by Council, Boards, Commissions or Other Agencies: CERTIFICATION OF UNOPPOSED CANDIDATES BY THE CITY SECRETARY As the authority responsible for having the official ballot prepared, I hereby certify that the following candidates are unopposed for election to office for the election scheduled to be held on May 14, 2011. (Como autoridad a cargo de la preparation de la boleta de votacion official, por la presente certifico que los siguientes candidatos son candidatos unicos para eleccion para un cargo en la eleccion que se llevara a cabo el 14 de Mayo, 2011). Offices (Cargos) City Council, Place 1 City Council, Place 3 City Council, Place 5 Tami Taber City Secretary, City of Sanger April 2011 Candidates (candidatos) Marjory Johnson Russell Martin Scott Stephens COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ® Not Applicable Council Meeting Date: April 4, 2011 Submitted By: Tami Taber City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider, and Possibly Act on Approving Ordinance #04-23-11 - Cancelling the May 14, 2011, General Election and Declaring Each Unopposed Candidate Elected to Office. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR($) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Approval of this ordinance would formally cancel the May 14, 2011, General Election. STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: • Ordinance Prior Action/Review by Council, Boards, Commissions or Other Agencies: ORDINANCE #04-2341 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, CANCELLING THE MAY 149 2011, GENERAL ELECTION AND DECLARING EACH UNOPPOSED CANDIDATE ELECTED TO OFFICE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER AND PROVIDING FOR AN EFFECTIVE DATE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS; WHEREAS, the City of Sanger, Texas, is a home rule City acting under its charter; and WHEREAS, in accordance with law, a General Election had been ordered for May 14, 2011, for the purpose of electing three (3) City Council members to serve a two (2) year term on the City Council in the City of Sanger, Texas; and WHEREAS, no propositions or at -large race appeared on the ballot; and WHEREAS, the City Secretary has certified in writing that there was only one candidate for Place 1, Place 3 and Place 5 and that each candidate on the ballot is unopposed for election to office; and WHEREAS, the filing deadlines for placement on the ballot and declaration of write-in candidacy has passed; and WHEREAS, the City Secretary has delivered such certification to the City Council; and WHEREAS, in these circumstances, Titre 1, Chapter 2, Section 2.053, of the Texas Election Code authorizes a governing body of a political subdivision, by order of ordinance, to declare each unopposed candidate elected to office and cancel the election; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS, THAT:. Section 1. The following candidates who are unopposed in the May 14, 2011, General Election, are hereby declared elected to office, to each serve a full two-year term and shall be issued a certificate of election: Council Member Place 1 Marjory Johnson Council Member Place 3 Russell Martin Council Member Place 5 Scott Stephens Section 2. The May 14, 2011 General Election is hereby cancelled. Section 3. Each candidate shall execute the Statement of Elected Official prior to being administered the oath of office as prescribed by the Texas Election Code. Section 4. The City Secretary is hereby directed to post a copy of the Order of Cancellation at each designated polling place that would have been used for election. The City Secretary is directed to issue a Certificate of Election to each of the above -named members of the City Council in the same manner and at the same time as if the election had been held. Each person elected must qualify for the office in the manner provided by the Texas Constitution. Section 5. This ordinance will take effect immediately from and after its passage, as the law and Charter in such cases provide. PASSED AND APPROVED this _day of City of Sanger, Texas. ATTEST: Tami Taber, City Secretary 2011 by the City Council of the Thomas Muir, Mayor D EXA5 COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal . ❑ Yes ❑ Not Applicable Ll Yes ❑ Not Applicable Council Meeting Date: April 4, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date — ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider and Possibly Act on Approving a Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of St. Andrew's Episcopal School and Related Matters. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS [:]OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE MINES FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM As with the others that we have done, the City again has no financial obligation in this agreement and simply serves as a conduit and will receive $10,000 for acting as the conduit. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: • Resolution #R-04-15-I I Prior Action/Review by Council, Boards, Commissions or Other Agencies: RESOLUTION #R04454I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANGER, TEXAS: WHEREAS, the St. Andrew's Episcopal School wishes to secure tax exempt financing for their upcoming project; WHEREAS, the City of Sanger has established a Cultural Education Facilities Finance Corporation to allow such non-profit entities to secure tax exempt financing; WHEREAS, securing tax exempt financing does not create any financial obligation for the City of Sanger; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF BANGER, TEXAS: That the City Council hereby approves financing by the Sanger Cultural Education Facilities Finance Corporation for the benefit of St. Andrew's Episcopal School. PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this the 4"' day of April 20116 APPROVED: Thomas Muir, Mayor ATTEST: Tami Taber City Secretary COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes I LJ Not Applicable Lj Yes Lj Not Applicable Council Meeting Date: April 4, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials ��' Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ®APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss and Possibly Act on Approving a City Council Laptop Policy. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS El OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON.BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The City Council Laptop Usage Policy defines the parameters and responsibilities of Council Members who are issued a City owned Laptop. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: • Proposed City Council Laptop Policy Prior Action/Review by Council,. Boards, Commissions or Other Agencies: aulgeh Usage Folic �EXAs City Council Laptop g y i I. Purpose This policy defines the parameters concerning the proper use of laptops by the City of Sanger City Council, including the use of city -issued e-mail accounts, city issued computer hardware and software and other related City property. A laptop is intended for use for city -related business and for research and communication. Use of the laptop for personal purposes should be within the standards of good judgment and common sense and as required through the terms and conditions of applicable software license agreements. IL Ownership/maintenance The Council Member is considered a user of the laptop only. Ownership of the laptop computer will reside in the City and must be returned when the Councilmember's term ends. Technical support of the City laptops will be equivalent to that provided for City owned desktop computers. When a laptop requires hardware upgrade (e.g., memory, peripheral, or hard disk), software installation, or have problems that cannot be resolved over the telephone, the computer will need to be brought to City Hall for hardware service, software installation, or problem diagnosis. All data on the laptop is the property of the City of Sanger and no level of privacy should be assumed by the AMMIM III. Responsibility A. It is the councilmember's responsibility to take appropriate precautions to prevent damage to or loss/theft of your laptop computer.. B. It is the responsibility of the user of the computer to manage e-mail messages. ALL messages both sent and received from a City provided e-mail account, must be retained for a period of not less than 3 years. The system automatically archives e- mail that is more than 14 days old for a 3 year period. Therefore, Council shall retain any City related messages on the laptop until it meets this criterion. C. Internet access is provided at some City Facilities and shall only be used for official City business. Internet access may also be used in accordance with Internet policies, as established by City Council, when accessed from other private or public access points. D. Users shall virus scan all files downloaded from the Internet. Deliberate attempts to degrade or disrupt system performance on any computer system shall be subject to Page 1 of 3 disciplinary action or termination of the user's use of the internet. Users shall ensure virus protection is updated at least monthly. E. Users shall not copy commercial software in violation of copyright law. F. The City's internet connection shall not be used for unauthorized access to any computer system, application or service. G. It shall be the responsibility of the individual councilmember to ensure that any materials duplicated or reproduced in any format from an internet source adheres to all applicable copyright laws. H. The City's System Administrator may at any time conduct an audit of a user's access privileges. The System Administrator reserves the right to temporarily suspend a user's access if he/she is in violation of any security or Council policy. The System Administrator shall report to the City Manager any such violation of security or Council policy within 24 hours of discovery. The City Manager shall refer the matter to City Council for consideration. The suspended access will be restored only with the approval the City Council. IV. General Use A. The following activities are examples of uses that are prohibited under this policy (this list is not meant to be exhaustive): 1. Soliciting funds for any candidate, political party or political affiliate. 2. Creating or distributing/sending campaign materials. 3. Illegal activities, threats, harassments, slander, defamation, obscene or suggestive messages or offensive graphical images, accessing pornographic material, chain letters through e-mail, private, commercial activities for profit making purposes, violation of copyright laws, communication of an intimate nature. 4. Users of City -provided Computers should not assume any level of anonymity while on the internet. 5. Discussing issues, talking a poll or asking opinions of other Council Members via e-mail. This may be considered a violation of the open meeting act. B. The following activities are examples of uses that are acceptable under this policy(this list is not meant to be exhaustive): 1. Information gathering. 2. Contacts with constituents relating to City Business except for campaigning. 3. Limited contacts with City Manager, City Secretary, and other elected officials to request or distribute information. Page 2 of 3 4. Contact with City affiliated organizations. C. This policy is intended to maintain the integrity of this technology while using City - owned equipment, and is not meant to restrict the free speech rights of council members. Council members are not restricted from using the internet for political purposes, provided that their access and equipment is personally or professionally obtained outside the scope of City government. City of Sanger, Texas Computer Use Policy Acknowledgement 1 acknowledge that I have received, read and understand the City of Banger's policy regarding computer use and agree to abide by its provisions. I understand that my failure to adhere to the policy could result in my being denied access to the City of Banger's computers, networks, internet services or e-mail services. Signature Printed Name Date Page 3 of 3 COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Z Not Applicable Council Meeting Date: Apr114, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and possible action on the Advertisement for Bids on Bolivar Street Water Main Improvements. FINANCIAL SUMMARY ❑N/A [']GRANT FUNDS ❑OPERATING EXPENSE ®REVENUE ❑CI P ❑BUDGETED [:]NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Staff is recommending advertising for bids on April 101h for Construction of Bolivar Street Water Main Improvements. The water main located directly under Bolivar Street is approximately sixty years old and has had numerous repairs throughout the past several years. Water main breaks are occurring on a more frequent basis. These improvements will allow for the upsize of the existing six inch (6") water main to an eight inch (8") main size. The project will include approximately 2,300 L.F. of 8-inch water main and associated items. The Opinion of Cost including an 8% Contingencies item is approximately $148,000 dollars. The intent is to use Water Capital Improvements Fund, STAFF OPTIONS & RECOMMENDATION Staff recommends advertising forbids on April 10tn List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: Opinion of Cost 0 0 0 0 0 0 0 0 0 0 0 0 00000o nooLnoo O�T Ott p 1� vi O O O Ln 0 0 to �c N V) �c r� O O O O �c [r to O �O Ln %C N �0 00 d' 00 ri C\ t� ri vi M G1 N Ott W � N U4 w 0 O 0 O 0 o 0 0 0 0 0 0 o 0 n N o n o 0 0 0 0 O N 0 0 O L4 y' O M O [� d w 00 0 \O N N UW N €n 69 69 6s 69 64 E}3 6s 64 69 f!3 69 69 MOOSE 000o"M% Moslem �a5wwwwHaaC-0aa 4a�N N 4) U) r C N 00 0o p O � N M N00 E > a a= o > o a Q. v E UNIONS LowE W ANNA Low wU C .rA cz m Y U ca cz m �U ca a, >3 3 as CeS iOoo U 00 i.,, • G 3��. O H � aO• Q 6d Y;oot cc so CU 0. c7j r Q cz Y Q • �. •�•'. N 3 OEM Yso U . zrA OM) A pi A oowuwUQHw�asO G y OF M M mot V1 D t� CO U00J= 33333 3333333 AGENDA TYPE � Regular ❑ Workshop ❑ Executive Council Meeting Date: Apri145 2011 CITY OF SANGER COUNCIL AGENDA ITEM Special LJ Consent ❑ Public Hearing City Manager Reviewed/Approval Initials Reviewed by Finance ❑Yes ® Not Applicable Reviewed by Legal Yes ❑ Not Applicable Submitted By: Joseph D. Iliff, AICP ACTION REQUESTED: ❑ORDINANCE ❑RESOLUTION # ®APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS [:]OTHER AGENDA CAPTION Consider, Discuss, and Possibly act on the Replat of Lots 1R and 2R, Block 10, M.F. Hampton's Addition, Located at the Southwest Corner of Denton Street and Marshall Street. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is located at the southwest corner of Denton Street and Marshall Street, a 13,694 square foot parcel. It is currently vacant, with the house that was previously on the site having been demolished last year. The property is zoned SF40 Single Family Residential District. The replat would subdivide the property into two lots, Lot 1R and Lot 2R. Proposed Lot 1R would be 6,347 square feet, and Proposed Lot 2R would be 7,347 square feet. The minimum lot size in the SF-10 District is 6,500 square feet. Proposed Lot 1R is 153 square feet less than the minimum lot size. The proposed lot line will be an extension of the property line dividing the properties to the south. The proposed Lot I would be slightly larger than the lot directly south of it. The Planning & Zoning Commission was scheduled to meet and consider the proposed replat on Monday, March 28th. However, due to the inability to assemble a quorum at the last minute, the Commission did not meet. Because the City is required to act on plats within time limitations, Staff is reauestina Council act on the item at the April 4th meeting. STAFF OPTIONS &RECOMMENDATION Staff finds that the proposed replat complies with the requirements of the Subdivision Ordinance, except for the minimum lot area of proposed Lot 1R. Staff is recommending approval of the proposed Replat of Lots 1R and 2R, Block 10 of the Hampton Addition with an exception to allow Lot IR to have a lot area of 6,357 square feet, and with an exception to forgo action by the Planning & Zoning Commission. List of Supporting Documents/Exhibits Attached: • SF-10 Single Family Zoning District • Aerial Photo of Block 10, Hampton Additon • Proposed Replat of Lots 1R and 2R, Block 10, Hampton Addition Prior Action/Review by Council, Boards, Commissions or Other Agencies: The Planning &Zoning Commission was scheduled to meet and consider the proposed replat on Monday, March 28th. However, due to the inability to assemble a quorum at the last minute, the Commission did not meet. Age�i zTEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes L Not Applicable Council Meeting Date: April 4, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss and Possibly Act on Approving a Landscape Maintenance Agreement and a Municipal Maintenance Agreement with the Texas Department of Transportation. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED* General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The Municipal Maintenance Agreement (MMA) is being updated to add the new lighting system for the mural along IH 35 and includes updated exhibits that document the City's ongoing maintenance of the City's other two landscape projects. The Landscape Maintenance Agreement (LMA) is specific to the new lighting system project and needs to be executed before the contract can be released to the contractor. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Municipal Maintenance Agreement Agencies: • Landscape Maintenance Agreement • . RESOLUTION #R044441 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: APPROVING the agreement dated Apri14, 2011, between the State of Texas and the City of Sanger, Texas for the maintenance, control, supervision and, regulation of certain state highways and/or portions of state highways in the City of Sanger, Texas. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SANGER, TEXAS: That the certain agreement dated April 4, 2011, between the State of Texas and the City of Sanger, Texas for maintenance, control, supervision and regulation of certain state highways and/or portions of state highways in the City of Sanger, Texas, be and the same is hereby approved and that Mayor Thomas Muir is hereby authorized to execute said agreement on behalf of the City of Sanger and to transmit the same to the State of Texas for appropriate action. PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this the 4th day of April 20110 APPROVED: Thomas Muir, Mayor ATTEST: Tami Taber City Secretary P.O. BOX 133067 • DALLAS, TEXAS 75313-3067 • (214) 320-6100 March 14, 2011 Municipal Maintenance Agreement Landscape Maintenance Agreement City of Sanger Denton County Mr. Mike Prater Electric Department Superintendent P. O. Box 1729 Sanger, TX 76266 Dear Mr. Prater: We have taken bids on the new lighting system for the mural along IH 35, but need to execute a Landscape Maintenance Agreement (LMA) before the contract can be released to the contractor. As the agreement is intended to be specific to an individual project, the Denton Area Office asked that I include additional attachments to the agreement that document the City's ongoing maintenance of your other two landscape projects. As it has been over fifteen years since the last Municipal Maintenance Agreement (MMA) was executed, we have reviewed the exhibits from the current MMA and updated them. Enclosed are two sets of each agreement with exhibits for signatures. Please have the appropriate official execute both sets of the proposed agreements, along with the appropriate resolution or ordinance, and return them to our office for final execution. We will return one set to the City for your files once they are signed by the District Engineer. Feel free to contact Mr. Patrick Haigh, RLA, 214-320-6205, if needed. Sin Hal T. �anford, P.E. District Maintenance Engineer Attachments 1) Municipal Maintenance Agreement (Dec. 2008 revision) 2) Landscape Maintenance Agreement cc: Stanford Johnston/Young/Green THE TEXAS PLAN REDUCE CONGESTION •ENHANCE SAFETY •EXPAND ECONOMIC OPPORTUNITY •IMPROVE AIR QUALITY INCREASE THE VALUE OF OUR TRANSPORTATION ASSETS An Equal Opportunity Employer MUNICIPAL MAINTENANCE AGREEMENT DepartTezasment of mnsporta6on STATE OF TEXAS § COUNTY OF TRAMS § THIS AGREEMENT made this Form 1038 12/08) Page 1 of 6 20 , by and between the State of Texas, hereinafter referred to as the "State," party of the first part, and the City of Sanger (population 4534 , 2000, latest Federal Census) acting by and through its duly authorized officers, hereinafter called the "City," party of the second part. WITNESSETH WHEREAS, Chapter 311 of the Transportation Code gives the City exclusive dominion, control, and jurisdiction over and under the public streets within its corporate limits and authorizes the City to enter agreements with the State to fix responsibilities for maintenance, control, supervision, and regulation of State highways within and through its corporate limits; and WHEREAS, Section 221.002 of the Transportation Code authorizes the State, at its discretion, to enter agreements with cities to fix responsibilities for maintenance, control, supervision, and regulation of State highways within and through the corporate limits of such cities; and WHEREAS, the Executive Director, acting for and in behalf of the Texas Transportation Commission, has made it known to the City that the State will assist the City in the maintenance and operation of State highways within such City, conditioned that the City will enter into agreements with the State for the purpose of determining the responsibilities of the parties thereto; and WHEREAS, the City has requested the State to assist in the maintenance and operation of State highways within such City: AGREEMENT NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed, it is agreed as follows: For this agreement, the use of the words "State Highway" shall be construed to mean all numbered highways that are part of the State's Highway System. Form 1038 (Rev. 12/08) Page 2 of 6 COVERAGE 1. This agreement is intended to cover and provide for State participation in the maintenance and operation of the following classifications of State Highways within the City: A. Non -Controlled Access highways or portions thereof which are described and/or graphically shown as "State Maintained and Operated" highways in Exhibit "A," which is attached hereto and made a part hereof. B. All State highways or portions thereof which have been designated by the Texas Transportation Commission or maintained and operated as Controlled Access Highways and which are described and/or graphically shown in Exhibit "B," which is attached hereto and made a part hereof. 2. In the event that the present system of State highways within the City is changed by cancellation, modified routing, or new routes, the State will terminate maintenance and operation and this agreement will become null and void on those portions of the highways which are no longer on the State Highway System; and the full effect and all conditions of this agreement will apply to the changed highways or new highways on the State Highway System within the City; and they shall be classified as "State Maintained and Operated" under paragraph 1 above, unless the execution of a new agreement on the changed or new portions of the highways is requested by either the City or the State. 3. Exhibits that are a part of this agreement may be changed with both parties' written concurrence. Additional exhibits may also be added with both parties' written concurrence. GENERAL CONDITIONS 1. The City authorizes the State to maintain and operate the State highways covered by this agreement in the manner set out herein. 2. This agreement is between the State and the City only. No person or entity may claim third party beneficiary status under this contract or any of its provisions, nor may any non-party sue for personal injuries or property damage under this contract. 3. This agreement is for the purpose of defining the authority and responsibility of both parties for maintenance and operation of State highways through the City. This agreement shall supplement any special agreements between the State and the City for the maintenance, operation, and/or construction of the State highways covered herein, and this agreement shall supersede any existing Municipal Maintenance Agreements. 4. Traffic regulations, including speed limits, will be established only after traffic and engineering studies have been completed by the State and/or City and approved by the State. 5. The State will erect and maintain all traffic signs and associated pavement markings necessary to regulate, warn, and guide traffic on State highways within the State right-of-way except as mentioned in this paragraph and elsewhere in this agreement. At the intersections of off -system approaches to State highways, the City shall install and maintain all stop signs, yield signs, and one-way signs and any necessary stop or yield bars and pedestrian crosswalks outside the main lanes or outside the frontage roads, if such exist. The City shall install and maintain all street name signs except for those mounted on State maintained traffic signal poles or arms or special advance street name signs on State right-of-way. All new signs installed by the City on State right-of-way shall meet or exceed the latest State breakaway standards and be in accordance with the Texas Manual on Uniform Traffic Control Devices, latest edition and. revision. All existing signs shall be upgraded on a maintenance replacement basis to meet these requirements 6. Subject to approval by the State, any State highway lighting system may be installed by the City provided the City shall pay or otherwise provide for all cost of installation, maintenance, and operation except in those installations specifically covered by separate agreements between the City and State. Form 1038 (Rev. 12/08) Page 3 of 6 7. The City shall enforce the State laws governing the movement of loads which exceed the legal limits for weight, length, height, or width as prescribed by Chapters 621, 622, and 623 of the Transportation Code for public highways outside corporate limits of cities. The City shall also, by ordinance/resolution and enforcement, prescribe and enforce lower weight limits when mutually agreed by the City and the State that such restrictions are needed to avoid damage to the highway and/or for traffic safety. 8. The City shall prevent future encroachments within the right-of-way of the State highways and assist in removal of any present encroachments when requested by the State except where specifically authorized by separate agreement; and prohibit the planting of trees or shrubbery or the creation or construction of any other obstruction within the right-of-way without prior approval in writing from the State. 9. Traffic control devices such as signs, traffic signals, and pavement markings, with respect to type of device, points of installation and necessity, will be determined by traffic and engineering studies. The City shall not install, maintain, or permit the installation of any type of traffic control device which will affect or influence the use of State highways unless approved in writing by the State. Traffic control devices installed prior to the date of this agreement are hereby made subject to the terms of this agreement and the City agrees to the removal of such devices which affect or influence the use of State highways unless their continued use is approved in writing by the State. It is understood that basic approval for future installations of traffic control signals by the State or as a joint project with the City, will be indicated by the proper City official's signature on the title sheet of the plans. Both parties should retain a copy of the signed title sheet or a letter signed by both parties acknowledging which signalized intersections are covered by this agreement. Any special requirements not covered within this agreement will be covered under a separate agreement. 10. New construction of sidewalks, ramps or other accessibility related items shall comply with current ADA standards. The city is responsible for the maintenance of these items. 11. If the City has a driveway permit process that has been submitted to and approved by the State, the City will issue permits for access driveways on State highway routes and will assure the grantee's conformance, for proper installation and maintenance of access driveway facilities, with either a Local Access Management Plan that the City has adopted by ordinance and submitted to the State or, if the City has not adopted by ordinance and submitted to the State a Local Access Management Plan, the State's "Regulations for Access Driveways to State Highways" and the State's Access Management Manual. If the City does not have an approved city-wide driveway permit process, the State will issue access driveway permits on State highway routes in accordance with the City's Local Access Management Plan, adopted by city ordinance and submitted to the State or, if the City has not adopted by ordinance and submitted a Local Access Management Plan, the State's "Regulations for Access Driveways to State Highways" and the State's Access Management Manual. 12. The use of unused right-of-way and areas beneath structures will be determined by a separate agreement NON -CONTROLLED ACCESS HIGHWAYS The following specific conditions and responsibilities shall be applicable to non -controlled access State highways in addition to the "General Conditions" contained herein above. Non -controlled access State highways or portions thereof covered by this section are those listed and/or graphically shown in Exhibit "A." State's Responsibilities (Non -Controlled Access) 1. Maintain the traveled surface and foundation beneath such traveled surface necessary for the proper support of same under vehicular loads encountered and maintain the shoulders. 2. Assist in mowing, and litter pickup to supplement City resources when requested by the City and if State resources are available. 3. Assist in sweeping and otherwise cleaning the pavement to supplement City resources when requested by the City and if State resources are available. Form 1038 (Rev. wuo) Page 4 of 6 4. Assist in snow and ice control to supplement City resources when requested by the City and if State resources are available. 5. Maintain drainage facilities within the limits of the right-of-way and State drainage easements. This does not relieve the City of its responsibility for drainage of the State highway facility within its corporate limits. 6. Install, maintain, and operate, when required, normal regulatory, warning and guide signs and normal markings (except as provided under "General Conditions" in paragraph 5). In cities with less than 50,000 population, this also includes school safety devices, school crosswalks, and crosswalks installed in conjunction with pedestrian signal heads. This does not include other pedestrian crosswalks. Any other traffic striping desired by the City may be placed and maintained by the City subject to written State approval. 7. Install, operate, and maintain traffic signals in cities with less than 50;000 population. 8. In cities equal to or greater than.50,000 population, the State may provide for installation of traffic signals when -the installation is financed in whole or in part with federal -aid funds if the City agrees to enter into an agreement setting forth the responsibilities of each party. City's Responsibilities (Non -Controlled Access) 1. Prohibit angle parking, except upon written approval by the State after traffic and engineering studies have been conducted to determine if the State highway is of sufficient width to permit angle parking without interfering with the free and safe movement of traffic. 2. Install and maintain all parking restriction signs, pedestrian crosswalks [except as provided in paragraph 6 under "States Responsibilities (Non -Controlled Access) "1, parking stripes and special guide signs when agreed to in writing by the State. Cities greater than or equal to 50,000 population will also install, operate, and maintain all school safety devices and school crosswalks. 3. Signing and marking of intersecting city streets with State highways will be the full responsibility of the City (except asp, ov a under "General Conditions" in paragraph 5). 4. Require installations, repairs, removals or adjustments of publicly or privately -owned utilities or services to be performed in accordance with Texas Department of Transportation specifications and subject to approval of the State in writing. 5. Retain all functions and responsibilities for maintenance and operations which are not specifically described as the responsibility of the State. The assistance by the State in maintenance of drainage facilities does not relieve the City of its responsibility for drainage of the State highway facility within its corporate limits except where participation by the State is specifically covered in a separate agreement between the City and the State. 6. Install, maintain, and operate all traffic signals in cities equal to or greater than 50,000 population. Any variations will be handled by a separate agreement. 7. Perform mowing and litter pickup. 8. Sweep and otherwise clean the pavement. 9. Perform snow and ice control. CONTROLLED ACCESS HIGHWAYS The following specc conons and responsibilities shall be applicable to controlled access highways in addition to the "General Conditions" contained herein above. Controlled access State highways or portions thereof covered by this section are those listed and/or graphically 0hown in Exhibit "B." Form 1038 (Rev. 12/08) Page 5 of 6 State's Responsibilities (Controlled Access) 1. Maintain the traveled surface of the through lanes, ramps, and frontage roads and foundations beneath such traveled surface necessary for the proper support of same under vehicular loads encountered. 2. Mow and clean up litter within the outermost curbs of the frontage roads or the entire right-of-way width where no frontage roads exist and assist in performing these operations between the right-of-way line and the outermost curb or crown line of the frontage roads in undeveloped areas. 3. Sweep and otherwise clean the through lanes, ramps, separation structures or roadways and frontage roads. 4. Remove snow and control ice on the through lanes and ramps and assist in these operations as the availability of equipment and labor will allow on the frontage roads and grade separation structures or roadways. 5. Except as provided under "General Conditions" in paragraph 5, the State will install and maintain all normal markings and signs, including sign operation if applicable, on the main lanes and frontage roads. This includes school safety devices, school crosswalks and crosswalks installed on frontage roads in conjunction with pedestrian signal heads. It does not include other pedestrian crosswalks. 6. Install., operate and maintain traffic signals at ramps and frontage road intersections unless covered by a separate agreement. 7. Maintain all drainage facilities within the limits of the right-of-way and State drainage easements. This does not relieve the City of its responsibility for drainage of the highway facility within its corporate limits. City's Responsibilities (Controlled Access) 1. Prohibit, by ordinance or resolution and through enforcement, all parking�on frontage roads except when parallel parking on one side is approved by the State in writing. Prohibit all parking on main lanes and ramps and at such other places where such restriction is necessary for satisfactory operation of traffic, by passing and enforcing ordinances/resolutions and taking other appropriate action in addition to full compliance with current laws on parking. 2. When considered necessary and desirable by both the City and the State, the City shall pass and enforce an ordinance/resolution providing for one-way traffic on the frontage roads except as may be otherwise agreed to by separate agreements with the State. 3. Secure or cause to be secured the approval of the State before any utility installation, repair, removal or adjustment is undertaken, crossing over or under the highway facility or entering the right-of=way. In the event of an emergency, it being evident that immediate action is necessary for protection of the public and to minimize property damage and loss of investment, the City, without the necessity of approval by the State, may at its own responsibility and risk make necessary emergency utility repairs, notifying the State of this action as soon as practical. 4. Pass necessary ordinances/resolutions and retain its responsibility for enforcing the control of access to the expressway/freeway facility. 5. Install and maintain all parking restriction signs, pedestrian crosswalks (except as mentioned above in paragraph 5 under "State's Responsibilities") and parking stripes when agreed to by the State in writing. Signing and marking of intersecting city streets to State highways shall be the full responsibility of the City (except as discussed under "General Conditions" in paragraph 5). Form 1038 (Rev.12/08) Page 6 of 6 TERMINATION All obligations of the State created herein to maintain and operate the State highways covered by this agreement shall terminate if and when such highways cease to be officially on the State highway system; and further, should either party fail to properly fulfill its obligations as herein outlined, the other party may terminate this agreement upon 30 days written notice. Upon termination, all maintenance and operation duties on non -controlled access State highways shall revert to City responsibilities, in accordance with Chapter 311 of the Texas Transportation Code. The State shall retain all maintenance responsibilities on controlled access State highways in accordance with the provisions of Chapter 203 of the Texas Transportation Code and 23 United States Code Section 116. Said State assumption of maintenance and operations shall be effective the date of execution of this agreement by the Texas Department of Transportation. IN WITNESS WHEREOF, the parties have hereunto affixed their signatures, the City of Sanger on the day of , 2011 ,and the Texas Department of Transportation, on the day of ATTEST: CITY OF 1:70A , 2011 BANGER (Title of Signing Official) THE STATE OF TEXAS Executed and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, and established policies or work programs heretofore approved and authorized by the Texas Transportation Commission G�1 (District Engineer) Dallas District -DAL - 18 District The Texas Department of Transportation maintains the information collected through this form. With few exceptions, you are entitled on request to be informed about the information that we collect about you. Under Sections 552.021 and 552.023 of the Government Code, you also are entitled to receive and review this information. Under Section 559.004 of the Government Code, you are also entitled to have us correct information about you that is incorrect. For more information, call 512/416-3048. NOTE: To be executed in duplicate and supported by Municipal Maintenance Ordinance/Resolution and City Secretary Certificate. I- i SlIWII E , i V€ jw I= IN - I L � z L J4____ i I I N I I � I I Texas Department of Tmansportaffon Form 2043 (8/2001) (GSD-EPC) Page 1 of 3 LANDSCAPE MAINTENANCE AGREEMENT THE STATE OF TEXAS THE COUNTY OF TRAVIS This AGREEMENT made this day of , 2011, by and between the State of Texas, hereinafter referred to as the "State", and the City of Sanger, Denton County, Texas, acting by and through its duly authorized officers, hereinafter called the "City". WITNESSETH WHEREAS, Chapter 311 of the Transportation Code gives the City exclusive dominion, control, and jurisdiction over and under the public streets within its corporate limits and authorizes the City to enter into agreements with the State to fix responsibilities for maintenance, control, supervision, and regulation of State highways within and through its corporate limits; and WHEREAS, Section 221.002 of the Transportation Code authorizes the State, at its discretion, to enter into agreements with cities to fix responsibilities for maintenance, control, supervision, and regulation of State highways within and through the corporate limits of such cities; and WHEREAS, the State and the City have entered into a Municipal Maintenance Agreement dated the provisions of which are incorporated herein by reference, and wherein the City has agreed to retain all functions and responsibilities for maintenance and operations which are not specifically described as the responsibility of the department; and WHEREAS, the State has existing and proposed landscape improvements, such as, but not limited to, the installation of tree, shrub, and turf plantings, irrigation systems, and other aesthetic elements for areas within the right of way of state highway routes within the City as shown on Attachments "A", "B", & "C"; and WHEREAS, the State will provide such landscape improvements, provided that the City agrees to be responsible for all required maintenance of the londscape improvements. Form 2043 (8/2001) Page 2 of 3 AGREEMENT NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed, it is agreed as follows: Contract Period This Agreement becomes effective upon the date of final execution by the State, and shall remain in effect until terminated or modified as hereinafter provided. Coverage This agreement prescribes the responsibilities of the State and the City relating to the installation and maintenance of landscape elements on state highways, as defined in the Municipal Maintenance Agreement, and described and graphically shown as "State Maintained and Operated" in that agreement. Amendment The parties agree that this agreement may be amended. Such amendments, to be effective, must be in writing and signed by both parties. State's Responsibilities The State shall install landscape elements including but not limited to trees, shrubs, grasses, sidewalks, irrigation systems, and hardscape features through its employees or duly appointed agents. City's Responsibilities The City may install landscape elements including but not limited to trees, shrubs, grasses, sidewalks, irrigation systems, and hardscape features through its employees or duly appointed agents. Any installations shall be performed in accordance with Texas Department of Transportation specifications and standards, and must be approved by the State in writing prior to any work being performed. The City shall maintain all landscape elements within the limits of the right of way including all median and island areas but excluding paved areas intended for vehicular travel. Landscape maintenance shall include but not be limited to plant maintenance, plant replacement, mowing and trimming, hardscape element maintenance, and irrigation system operation and maintenance. All landscape elements must be maintained in a functional and aesthetically pleasing condition. Form 2043 (8/2001) Page 3 of 3 TERMINATION It is understood and agreed between the parties hereto that should either party fail to properly fulfill its obligations as herein outlined, the other party may terminate this agreement upon thirty days written notice. Additionally, this agreement may be terminated by mutual agreement and consent of both parties. Should the City terminate this agreement, as prescribed here above, the City shall, at the option of the State, reimburse any reasonable costs incurred by the State. IN WITNESS WHEREOF, the parties have hereunto affixed their signatures, the City of Sanger, on the day of 12011, and the Texas Department of Transportation on the day of , 2011. ATTEST: CITY OF BANGER (Title of Signing Official) THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, and the established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. 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'I f.N ro.G moo.•'cp = I i _ up wmdmL L to do 'fJ III {n l? _ 1 I ld f 0 v :F:�_ I LddLL LddLL n �n c V. o _ o+c,.CI C �_ 1 W I -- T� -« c -c O mIG - _'� cu =n' �1 Rv .,;D �_- I I I I r c rcti>: Nc� n' ro'c _ +c 1 ^Your p \� mx .:ii >i N�m > G o k N —c--sue ta :U O �' rtur�j I \dd ,l of of D o p (n ,\\ �' 4°_T° 0 H C- Zvi A r to -Jiu o - O m to I 0 l oILL zI�u+`��iz �X -\ - D0 1.0 0 Win` I Of 7LIL,om 4sn m z Y o I— ICD - -.` ° z n I LdLL O O; L C."`o. I 00 �Q f o(^S:z >:o+ Existing `" I o I _ ci 0 Troffic Roil CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By: April 4, 2011 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ® OTHER Public Hearina Cancelled AGENDA CAPTION Conduct a Public Hearing, Consider, Discuss, and Possibly act on a Proposed Amendment to the Official Zoning Map to Rezone from A — Agricultural District to I.1 Industrial District a 20-Acre Portion of a Property Legally Described as Tract 53 of the John Morton Survey, Abstract 792, Located on the South Side of Union Hill Road Approximately 1,164 Feet West of the Intersection of Union Hill Road and FM 455. CANCELLED FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The public hearing scheduled for April 4th has been cancelled. The City Council will conduct a public hearing and consider the item after it has been acted upon by the Planning & Zoning Commission. Notices of the new public hearing dates and times will be reposted. David J. Park Vice President Rates & Reaulatory Affairs March 24, 2011 City Official Re: Rider GCR -Rate Filing under Docket No. 9762 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the April 2011 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative proposes only and no action is required on your city's part. Should you have any questions, please let me know. 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