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03/21/2011-CC-Agenda Packet-Regular1. AGENDA CITY COUNCIL MONDAY, MARCH 21, 2011 7:00 PM 502 ELM STREET Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: March 7, 2011 -Work Session - March 7, 2011 -Council Meeting b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA `5. Discuss, Consider and Possibly Act on Approving Ordinance #03-22-11 -Annexing 20 Acres of Subject Property Known as 1175 Union Hill Road, of the . ohn Morton Survey, Abstract Number 792, Located in the Extra Territorial Jurisdiction of the City of Sanger. 6. Discuss, Consider and Possibly Act on Approving the Public Works/Parks Department Facility Use Agreement Regarding the Railroad Avenue Ball Fields. 7. Discuss, Consider and Possibly Act on Awarding Bid to Conaster Construction, Inc. for the Construction of Paving, Drainage and Utility Improvements on Wayne, Jackilu and lst Street. 8. Discuss, Consider and Possibly Act on Awarding the Request for Proposal for Bank Depository Services to First United Bank and Trust. 9. Discuss, Consider and Possibly Act on Approving Proclamation #03-21-11 -Marring the 49th Annual Observance of Poison Prevention Week. 10. INFORMATION ITEMS a) Investment Report b) Library Report for February c) Animal Control Report for February 1. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the ge era public at all times, and said notice was — osted on the following date and time. G�l /,.at'" ' a; .m. and shall remain posted until meeting is adjourned. l UX�'-1� Tami Taber, City Secretary City of Sanger, Texas This facility is wheelchair accessible anc�'�ft�cessibli��parl�ing spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORK SESSION March 7, 2011 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton and Councilman Andy Garza ABSENT: Councilman Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager, Tani Taber City Secretary, Brian Davis, Joe Iliff Development Services Director, Katie Griffin Finance Director, Liz Springer, Meredith Denton, Kelli Alexander and Sam Alexander 1. Call Meeting to Order. Mayor Muir called the meeting to order. 2. Review and Discuss NCTCOG Interlocal Marketing Agreement With Utility Service Partners Private Label, Inc., d/b/a Service Line Warranties of America ("SWLA") for a Service Line Protection Program. Brian Davis was present and explained the agreement. Since the homeowners are responsible for the maintenance and repair of the water and sewer lines that run from the main meter to their home, repairs can be costly. This water line warranty will protect them from any repairs needed on the outside, buried water line for a small monthly fee. The company also takes care of the billing process. There is no cost to the City, we just provide our City logo and signature line of the Mayor or City Manager. This warranty pays up to $4,000 per occurrence. The City has the option to receive 12% of the revenues received or allow fora 12% discount to be passed on to the homeowners. 3. Review and Discuss Historic Preservation District. Joe Miff gave the City Council an update on the Historic Preservation Commission. 4. Overview of Budget to Date. Katie Griffin gave a Power Point presentation on the budget through January 31, 2011. 5. Review and Discuss Ethics Policy. City Manager advised that the ethics policy is for employees only at this time. Policies for the Council and other Boards will be done at a later time. 5. Overview of Items on Regular Agenda. 7. Adjournment. Mayor Muir adjourned the meeting. MINUTES: CITY COUNCIL MEETING March 7, 2011 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Patton and Councilman Andy Garza ABSENT: Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Meredith Denton, Kelli Alexander and Sam Alexander 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order, Councilman Garza led the Invocation followed by Councilwoman Johnson leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli and Sam Alexander spoke about animal control. CONSENT AGENDA 3. a) Approval of Minutes: February 7, 2011 -Work Session February 7, 2011 - City Council Meeting b) Disbursements Councilwoman Johnson made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. None. REGULAR AGENDA 5. Discuss, Consider and Possibly Act on Approving NCTCOG Interlocal Marketing Agreement With Utility Service Partners Private Label, Inc. d/b/a Service Line Warranties of America ("SWLA") , Councilman Patton made a motion to approve including the 12%discount passed on to the homeowners. Seconded by Councilman Garza. Motion carried unanimously. 6. Discuss, Consider and Possibly Act on Approving Resolution #R034341 - Supporting the Legislative Activity and Goals of the Atmos Texas Municipalities ("ATM"). Councilwoman Johnson made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 7. Discuss, Consider and Possibly Approve Budget Amendment #1. Councilman Garza made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 8. Discuss, Consider and Possibly Act on Approving Ordinance #03-20-11 -Flood Damage Prevention. Councilman Martin made a motion to approve. Seconded by Councilman Patton. Motion carried unanimously. 9. Discuss, Consider and Possibly Act on Approving Ordinance #03-21-11 -Ordering and Providing Notice of a General Election, Approving a Joint Election Agreement and Contract With Denton County for Election Services. Councilman Patton made a motion to approve. Seconded by Council Garza. Motion carried unanimously. 10. INFORMATION ITEMS: a) Investment Report b) Annual Profiling Report c) Library Report for January d) Animal Control Report for January e) ATMOS Rider GCR - Rate Filing Under Docket No. 9762 11. Adjourn. Mayor Muir adjourned the meeting. 3/03/2011 3:14 PM PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 1 CHECK CHECK CHECK CHECK �NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 07860 ACT PIPE SUPPLY, INC I-508099 CLAMPS & COUPLINGS R 3/03/2011 637.23CR 045900 I-509695 BOLT & GASKET SET,CLAMPS R 3/03/2011 444.44CR 045900 I-510716 CLAMPS R 3/03/2011 145.86CR 045900 11227.53 19050 GE MONEY BANK / AMAZON I-201103013986 DVDS R 3/03/2011 86.94CR 045901 I-201103013987 BOOKS ON CD R 3/03/2011 280.92CR 045901 367.86 18100 AMERICAN MUNICIPAL SERVICES I-7573 JAN 2011 WARRANT COLLECT R 3/03/2011 23.08CR 045902 I-7574 BAD DEBT COLLECTION R 3/03/2011 32.53CR 045902 55.61 19400 AMERICAN PLANNING ASSOCIATION I-201102243965 THE SMALL TOWN, ABZ'S R 3/03/2011 95.90CR 045903 95.90 10030 AMERICAN PLUS, INC I-37637 SIGNS R 3/03/2011 11242.00CR 045904 1,242.00 00420 BOUND TREE MEDICAL, LLC I-80525797 2ND QTR SUPPLIES R 3/03/2011 862.67CR 045905 I-80534543 2ND QTR SUPPLIES R 3/03/2011 806.13CR 045905 I-80540173 2ND QTR SUPPLIES R 3/03/2011 61.50CR 045905 1,730.30 1 BRENDA IBARRA I-201103023994 BRENDA IBARRA 2/ R 3/03/2011 1006000R 045906 100.00 14560 C & G WHOLESALE I-35529 SHIRTS,PANTS,ASP,HOLDER R 3/03/2011 384.92CR 045907 I-35530 UNIFORMS - 776 R 3/03/2011 286.21CR 045907 671.13 11010 C & 0 EQUIPMENT CO. I-IN28182 WEIGHT SET W/13 WEIGHTS R 3/03/2011 600wOOCR 045908 600.00 20410 CARE NOW CORPORATE I-B55355 VEGA R 3/03/2011 35.00CR 045909 35.00 18740 CHILD SMART ID I-161 ID CARDS, LANYARDS,SETUP R 3/03/2011 123.00CR 045910 123.00 12760 CINTAS, INC. I-49240B400 UNIFORMS R 3/03/2011 65.65CR 045911 I-492421613 UNIFORMS R 3/03/2011 44.03CR 045911 I-492424910 UNIFORMS R 3/03/2011 65.65CR 045911 I-492428234 UNIFORMS R 3/03/2011 65.65CR 045911 I-49242910 UNIFORMS R 3/03/2011 65.65CR 045911 I-492431494 UNIFORMS R 3/03/2011 65.65CR 045911 I-492434754 UNIFORMS R 3/03/2011 65.65CR 045911 437.93 3/03/2011 3:14 PM A / P CHECK REGISTER PAGE: 2 PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 17950 ZAC CLAYTON I-201103024004 APRIL 6-8 MEALS R 3/03/2011 58.33CR 045912 58.33 21100 COLEMAN LAW FIRM I-201102233950 MUNICIPAL PROSECUTOR R 3/03/2011 362.50CR 045913 362.50 03730 COLLIN COUNTY COLLEGE I-S0007429 HUMAN TRAFFICING CLASS R 3/03/2011 50.00CR 045914 I-S0007429- HUMAN TRAFFICING R 3/03/2011 25.00CR 045914 75.00 00640 COMMERCIAL SERVICES I-201102233949 ICE MACHINE LEASE R 3/03/2011 400.00CR 045915 400.00 00050 CONLEY SAND & GRAVEL I-9310 20 YARDS OF SAND R 3/03/2011 2,100.00CR 045916 2,100.00 08770 CPI OFFICE PRODUCTS I-2792536-0 FOLDERS/ DVR RW R 3/03/2011 139.67CR 045917 I-2804018-0 OFFICE SUPPLIES R 3/03/2011 234.29CR 045917 I-2804718-0 OFFICE SUPPLIES R 3/03/2011 143.64CR 045917 517,60 11570 CULLIGAN I-07549866 2/1 2/8 WATER SERVICE R 3/03/2011 43.10CR 045918 43910 06040 DAVIDSON TITLES I-209680 BOOKS R 3/03/2011 31.76CR 045919 31.76 03800 DEMCO . I-4106395 SUPPLIES R 3/03/2011 92.17CR 045920 92.17 00810 DENTON COUNTY FIRE CHIEF'S ASSOC 1-201102243968 DUES R 3/03/2011 280.00CR 045921 280.00 18190 DEPARTMENT OF INFORMATION RESOURCE I-11010959T JAN 2011 LONG DIST R 3/03/2011 41.72CR 045922 41.72 17640 DOLLAR GENERAL - CHARGED SALES I-201103013985 SHOWER CURTAIN/RODS R 3/03/2011 67.25CR 045923 67.25 22400 REECE DUNN I-201103024001 3/7 - 3/11 INTOXILYZER R 3/03/2011 62.50CR 045924 62.50 3/03/2011 3:14 PM PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 3 CHECK CHECK CHECK CHECK �NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 23010 FIVE STAR SUPPLY CO INC. I-18317 JANITORIAL SUPPLIES R 3/03/2011 441.85CR 045925 441.85 18460 GALAXY TECH I-7987 MCAFEE SOFTWARE R 3/03/2011 lf909,95CR 045926 1/909095 12520 GREY HOUSE PUBLISHING I-794177 BIOGRAPHICAL REFERENCE R 3/03/2011 164.50CR 045927 164.50 16900 GST PUBLIC SAFETY SUPPLY I-2110000956- GST PUBLIC SAFETY SUPPLY R 3/03/2011 81.85CR 045928 I-2110000957- UNIFORMS R 3/03/2011 161.95CR 045928 243.80 08760 GT DISTRIBUTORS INC I-0341182 UNIFORMS - STEVENSON R 3/03/2011 168.15CR 045929 I-0341511 UNIFORMS R 3/03/2011 245483CR 045929 413.98 02610 HD SUPPLY, INC I-1640763-00 150W HPS R 3/03/2011 343.20CR 045930 343.20 07750 HOME DEPOT/GECF C-1150135 RESTROOM EXHAUST R 3/03/2011 28.45 045931 I-1050209 RESTROOM EXHAUST R 3/03/2011 94.49CR 045931 I-2020149 RESTROOM EXHAUST R 3/03/2011 44.54CR 045931 110.58 19480 HUTHER & ASSOCIATES, INC I-34863 WWTP MONTHLY TESTING R 3/03/2011 460.00CR 045932 460.00 05510 IESI I-1200392415 DEC 2010 ROLLOFF R 3/03/2011 575.70CR 045933 575.70 20220 INGRAM I-57163251 BOOKS R 3/03/2011 107.07CR 045934 I-57163252 BOOKS R 3/03/2011 11.24CR 045934 I-57391033 13 BOOKS 1 AUDIO R 3/03/2011 15.38CR 045934 133.69 19620 INTERNATIONAL CODE COUNCIL INC. I-201102243964 PRACTICAL TIPS,INSPECTION R 3/03/2011 79.75CR 045935 79.75 19490 JAVELINA MECHANICAL SERVICES, INC. I-9368- 2 BLOWERS R 3/03/2011 7,000*00CR 045936 7,000.00 3/03/2011 3:14 PM PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 4 CHECK CHECK CHECK CHECK �NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 10870 JOANIE SACKETT R.N. I-201103024002 SANE EXAM # S02151175 R 3/03/2011 400.00CR 045937 400.00 17430 JUNIOR LIBRARY GUILD I-201102233951 72 BOOK SUBSCRIPTION R 3/03/2011 11004.40CR 045938 lt004.40 01380 KARL-KLEMENT FORD, INC. 1-255320 MULTI -FUNCTION SWITCH R 3/03/2011 123.07CR 045939 123.07 1 LENEA MCMILLAN I-201102243961 LENEA MCMILLAN R 3/03/2011 100.00CR 045940 100.00 01570 LOWE'S COMPANIES, INC. I-38030 DRAIN SPADES, SHOVELS R 3/03/2011 146.86CR 045941 I-67967- TOOS,PAINT SUPPLIES,CHAIN R 3/03/2011 378.O5CR 045941 524.91 01920 NICHOLS, JACKSON, DILLARD,HAGER & SMITH, LLP I-201102243971 JANUARY 2011 R 3/03/2011 320aOOCR 045942 320.00 22730 NOAH'S ARK ANIMAL SHELTER I-201103024003 SHELTER SRVC 1/11 - 1/25 R 3/03/2011 2,640.00CR 045943 2,640.00 1)8690 O'REILLY AUTO PARTS I-280945 BATTERY,REAR LIGHT W/MOUN R 3/03/2011 227.98CR 045944 I-281034 BATTERY,REAR LIGHT W/MOUN R 3/03/2011 23.96CR 045944 I-282B09 OIL FILTERS R 3/03/2011 5.94CR 045944 I-282810 OIL FILTERS R 3/03/2011 11.88CR 045944 I-283960 BATTERY,REAR LIGHT W/MOUN R 3/03/2011 209.99CR 045944 479.75 10380 OAKLEY I-712040555 SAFETY GLASSES R 3/03/2011 472627CR 045945 I-712171391 SAFETY GLASSES R 3/03/2011 35.00CR 045945 I-712216842 SAFETY GLASSES R 3/03/2011 25.00CR 045945 I-712231132 SAFETY GLASSES R 3/03/2011 42.50CR 045945 574.77 19200 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-0068518-IN SIGNS R 3/03/2011 640.26CR 045946 640.26 21710 PAUL JONES DRYWALL I-00411 REPAIR CEILING- WTR LEAK R 3/03/2011 11750.00CR 045947 1,750.00 22810 PEARSON VUE 1-201103013984 CODE ENFORCEMENT EXAM R 3/03/2011 50.00CR 045948 50.00 3/03/2011 3:14 PM PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 5 CHECK CHECK CHECK CHECK ,NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 09090 PERKINS ENTERPRISE I-2088 AIR ANALYSIS R 3/03/2011 137.50CR 045949 137.50 02040 RICHARD J. PERRY, D.O. I-201103034008 HEP B VACCINATIONS R 3/03/2011 21025.00CR 045950 2,025.00 12710 PETTIT MACHINERY, INC I-P68593 WEEDEATER/MOWER PARTS R 3/03/2011 304o82CR 045951 I-P69161 CHAIN SAW R 3/03/2011 459.00CR 045951 I-P69162 CHAIN SAW R 3/03/2011 24.36CR 045951 788.18 06300 POSTMASTER I-201102243970 PO BOX RENTAL FEE #1729 R 3/03/2011 320.00CR 045952 320.00 02140 RADIO SHACK I-10043084 DOOR CHIME R 3/03/2011 34.98CR 045953 34.98 1 ROSA RENTERIA I-201103023995 ROSA RENTERIA 2 R 3/03/2011 65.00CR 045954 65.00 02300 SANGER COURIER: LEMONS NEWSPAPERS, INC. I-00013112 JANUARY SPORTS PAGE R 3/03/2011 55.00CR 045955 55.00 40 SCHAD & PULTE I-180957 OXYGEN R 3/03/2011 25.00CR 045956 I-181073 OXYGEN R 3/03/2011 11.00CR 045956 I-181200 OXYGEN R 3/03/2011 16.00CR 045956 I-78988 OXYGEN R 3/03/2011 27.50CR 045956 79.50 02260 SS TELEMETRY I-8594 EXTREME TEMP WELL WORK R 3/03/2011 121.1OCR 045957 I-8603 EXTREME TEMP WELL WORK R 3/03/2011 2,791.67CR 045957 2,912.77 17400 PRECIOUS STAFFORD I-022111 2/15/11 R 3/03/2011 165.00CR 045958 I-022811 2/22 - 2/24 R 3/03/2011 220.00CR 045958 I-201102243962 2/10/11 R 3/03/2011 110.00CR 045958 495.00 18620 STERICYCLE I-4002354948 BID PICK-UP R 3/03/2011 23.27CR 045959 23.27 11790 TAMI TABER I-201103024000 4/6 - 4/7 MEAL,MILEAGE R 3/03/2011 119.52CR 045960 119.52 3/03/2011 3:14 PM PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 6 CHECK CHECK CHECK CHECK VDOR NAME / Z.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 1 TAMMY M. FISTER Z-201103023999 REFUND R 3/03/2011 107olOCR 045961 107.10 11900 TARRANT COUNTY COLLEGE I-62463 SPANISH - R DUNN 2/08/10 R 3/03/2011 181.00CR 045962 181.00 02690 TECHLINE, INC. I-1440899-00 150W HPS FIXTURES R 3/03/2011 325.00CR 045963 I-1447594-01 PRIMARY URD CABLE R 3/03/2011 5,851.50CR 045963 I-1447733-00 FIXTURES -WELCOME TO SANGE R 3/03/2011 1,587.00CR 045963 I-1447733-01 FIXTURES -WELCOME TO SANGE R 3/03/2011 185.40CR 045963 I-1448023-00 8' FLORESCENT HI -OUTPUT R 3/03/2011 97.50CR 045963 1-1448077-00 WEATHERHEADS,LAMPS R 3/03/2011 1,484.92CR 045963 1-1448197-00 150W MH BULBS R 3/03/2011 l50aOOCR 045963 9,681.32 23000 TEXAS ELECTRIC POWER CONFERENCE I-201102243966 56TH ANNUAL POWER CONF R 3/03/2011 250.00CR 045964 250.00 05350 TEXAS EXCAVATION SAFETY SYST I-11-0670 MESSAGE FEES 2011/2012 R 3/03/2011 29.45CR 045965 29.45 03930 THE LIBRARY STORE, INC. I-825751 SUPPLIES R 3/03/2011 170.19CR 045966 170.19 09040 J RANDY THOMPSON I-116606 FLYWHEEL/FAN CLUTCH TOOL R 3/03/2011 84.99CR 045967 84.99 03970 TMCCP I-201102243969 BUDGET CYCLE SEMINAR R 3/03/2011 225400CR 045968 225.00 19260 TYLER TECHNOLOGIES I-9394 12MO MONTHLY INSITE/WEB R 3/03/2011 110.00CR 045969 1-9395 12MO MONTYLY FEE R 3/03/2011 125.00CR 045969 235.00 02910 UPPER TRINITY I-W271102 JAN 2011 R 3/03/2011 16,664.61CR 045970 16,664.61 11430 USA BLUEBOOK, INC. I-327488 PARTS & LEATHER GLOVES R 3/03/2011 139.35CR 045971 139.35 21730 UTILITY BACKUP SOLUTIONS I-11099 MONTHLY SUBSCRIPTION R 3/03/2011 16.90CR 045972 16.90 3/03/2011 3:14 PM PACKET: 04009 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT �NDOR NAME / I.D. DESC 1 WENDY K. JONES I-201103023998 REFUND 20490 KEVIN WILSON I-201102243967 WORK BOOTS 19160 WORKERS ASSISTANCE PROGRAM, INC. I-38635 FEB 2011 T�^'�I. ERRORS: 0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 PAGE: 7 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT R 3/03/2011 107olOCR 045973 107.10 R 3/03/2011 50.000R 045974 50.00 R 3/03/2011 149952CR 045975 149.52 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 76 0.00 66,449.60 66,449.60 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 76 0.00 66,449.60 66,449.60 3/09/2011 10:15 AM A / P CHECK REGISTER PAGE: 1 PACKET: 04026 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK .NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOit AMOUNT 09600 AFLAC C-201102253978 AFLAC R 3/09/2011 0.09 046049 I-AF3201102093926 INSURANCE R 3/09/2011 75.01CR 046049 I-AF3201102243973 INSURANCE R 3/09/2011 75.01CR 046049 I-AFK201102093926 INSURANCE R 3/09/2011 65.25CR 046049 I-AFK201102243973 INSURANCE R 3/09/2011 65.25CR 046049 I- AFL201102093926 INSURANCE R 3/09/2011 1,007.58CR 046049 I-AFL201102243973 INSURANCE R 3/09/2011 957.26CR 046049 2,245.27 13080 BLUE CROSS BLUE SHIELD I-201102253976 BLUE CROSS BLUE SHIELD R 3/09/2011 509.00CR 046050 I-BHC201102243973 MEDICAL BCBS HI PPO CHILD R 3/09/2011 6,785.90CR 046050 I-BHF201102243973 MEDICAL BCBS HI PPO FAMILY R 3/09/2011 11,325.08CR 046050 I-BH0201102243973 MEDICAL HIGH PPO - EMPLOYEE R 3/09/2011 91355.50CR 046050 I-BHS201102243973 MEDICAL BCBS HI PPO SPOUSE R 3/09/2011 4,054.62CR 046050 I-BPC201102093926 EMP PORTION CHILD COV R 3/09/2011 412.50CR 046050 I-BPC201102243973 EMP PORTION CHILD COV R 3/09/2011 412.50CR 046050 I-BPF201102093926 EMP PORTION SPOUSE COV R 3/09/2011 1,587.50CR 046050 I-BPF201102243973 EMP PORTION SPOUSE COV R 3/09/2011 1,500.00CR 046050 I-BPS201102093926 EMP PORTION - SP COV R 3/09/2011 300.00CR 046050 I-BPS201102243973 EMP PORTION - SP COV R 3/09/2011 300400CR 046050 36,542.60 ^�850 CLEAT I-CLT201102093926 ASSOCIATION DUES EMPLOYEE R 3/09/2011 90.00CR 046051 I-CLT201102243973 ASSOCIATION DUES EMPLOYEE R 3/09/2011 90.00CR 046051 180.00 03320 COLONIAL LIFE INSURANCE C-201102283981 COLONIAL LIFE INSURANCE R 3/09/2011 0.02 046052 I-COL201102093926 HEALTH INSURANCE R 3/09/2011 11.80CR 046052 I-COL201102243973 HEALTH INSURANCE R 3/09/2011 11.80CR 046052 I-LIF201102093926 LIFE INSURANCE R 3/09/2011 58.83CR 046052 I-LIF201102243973 LIFE INSURANCE R 3/09/2011 58.83CR 046052 141.24 18650 FORT DEARBORN LIFE INSURANCE I-201103013982 FORT DEARBORN LIFE INSURANCE R 3/09/2011 4.58CR 046053 I-FD1201102243973 LIFE INSURANCE - REDUCED AMT R 3/09/2011 2.44CR 046053 I-FTD201102243973 EMPLOYEE LIFE INSURANCE R 3/D9/2011 233.75CR 046053 240.77 10610 LEADERSLIFE INS. COMPANY C-201103023997 LEADERSLIFE INS. COMPANY R 3/09/2011 0.04 046054 I-LLI201102093926 LIFE INSURANCE R 3/09/2011 60.68CR 046054 I-LLI201102243973 LIFE INSURANCE R 3/09/2011 60.68CR 046054 121.32 3/09/2011 10:15 AM PACKET: 04026 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 2 �NDOR NAME / I.D. DESC 05400 PRE -PAID LEGAL CASUALTY I-PPL201102093926 PREPAID LEGAL SERVICES I-PPL201102243973 PREPAID LEGAL SERVICES 06770 SUN LIFE FINANCIAL I-201102253977 SUN LIFE FINANCIAL I-SLD201102093926 DEPENDENT DENTAL I-SLD201102243973 DEPENDENT DENTAL I-SLF201102093926 FAMILY DENTAL I-SLF201102243973 FAMILY DENTAL I-SLS201102243973 EMPLOYEE DENTAL TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT R 3/09/2011 7.48CR 046055 R 3/09/2011 7,48CR 046055 14496 R 3/09/2011 98.31CR 046056 R 3/09/2011 145.68CR 046056 R 3/09/2011 145956CR 046056 R 3/09/2011 408a80CR 046056 R 3/09/2011 408.66CR 046056 R 3/09/2011 11357.40CR 046056 21564*41 NO# DISCOUNTS CHECK AMT TOTAL APPLIED B 0.00 42,050.57 42,050.57 0 0.00 0000 0.00 0 0400 0.00 0000 0 0.00 0400 0.00 0 0000 0.00 0.00 0 0.00 0,00 0000 0 0600 0.00 0400 8 0900 42,050657 42,050.57 3/10/2011 10:37 AM A / P CHECK REGISTER PACKET: 04039 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT .NDOR NAME / I.D. DESC 22890 HUFFMAN & HUFFMAN INC. I-9 5TH ST SEWER REPLACEMENT TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 3/10/2011 NO# DISCOUNTS 1 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 CHECK DISCOUNT AMOUNT NO# PAGE: 1 CHECK AMOUNT 47,995.00CR 096057 47,995.00 CHECK AMT TOTAL APPLIED 47,995400 47,995.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 97,995.00 47,995.00 3/14/2011 3:54 PM PACKET: 04050 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT �NDOR NAME / I.D. DESC 05510 IESI I-201103144021 FEB 2011 TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 A / P CHECK REGISTER CHECK CHECK TYPE DATE R 3/14/2011 NO# DISCOUNTS 1 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 45,329.23CR 046063 45,329.23 CHECK AMT 45,329.23 0.00 0.00 0.00 0.00 0.00 0.00 95,329.23 TOTAL APPLIED 45,329.23 0.00 0.00 0.00 0.00 0.00 0.00 95,329.23 3/14/2011 3:46 PM PACKET: 04049 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT sNDOR NAME / I.D. DESC 00600 CITY OF SANGER I-201103144022 1/11 - 2/14/11 18430 FIRST UNITED BANK I-201103144023 REP FEB 2011 TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 A / P CHECK REGISTER CHECK CHECK TYPE DATE R 3/14/2011 R 3/14/2011 NO# DISCOUNTS 2 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 39,304.39CR 046061 39,304.39 343,917.89CR 046062 343,917.89 CHECK AMT 383,222.28 0.00 0.00 0.00 0.00 0.00 0.00 383,222.28 'DOTAL APPLIED 383/222628 0.00 0.00 0.00 0.00 0.00 0.00 383,222.28 3/07/2011 3:02 PM A / P CHECK REGISTER PACKET: 04021 Regular Payments PAGE: 1 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT .ODOR NAME / I.D. DESC 15580 DENTON COUNTY ELECTIONS I-201103074009 ELECTION DEPOSIT 01800 SANGER INSURANCE I-201103074010 NOTARY RENEWAL - TABER TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 3/07/2011 R 3/07/2011 NO# DISCOUNTS 2 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 2,339.03CR 045991 2,339.03 71.000R 045992 71.00 CHECK AMT 2,410.03 0.00 0.00 0.00 0.00 0.00 0.00 2,410.03 TOTAL APPLIED 2,410.03 0.00 0.00 0.00 0.00 0.00 0.00 2,410.03 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ®Regular ❑Special ❑Consent Reviewed by Finance ❑Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Not Applicable Council Meeting Date: Submitted By. March 21, 2011 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date �� ;�, ,*IV/ / ACTION REQUESTED: ® ORDINANCE 03-22-11 ❑ RESOLUTION # ❑APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, discuss, and possibly act on a petition by landowner to annex a sparsely occupied 20-acre area along the south side of Union Hill Road west of FM 455, and possibly adopt Ordinance 03-2241 annexing the area. FINANCIAL SUMMARY ® N/A ❑ GRANT FUNDS ❑ OPERATING EXPENSE ❑ REVENUE ❑ CIP ❑ BUDGETED ❑ NON=BUDGETED BACKGROUND/SUMMARY OF ITEM Denton County has purchased a 20-acre tract along the south side of Union Hill Road, approximately 1,164 feet west of the intersection of Union Hill Road and FM 455. This property is adjacent to the city limits on its western property line, and currently vacant. Denton County has submitted a petition to the City to annex the area. The owner intends to construct a road and bridge facility on the property. If annexed, the property will be initially zoned A — Agricultural District. Denton County has also submitted a zoning change application for the property to be zoned I4 Industrial District. Public hearings on the proposed zoning change have been scheduled for the Planning & Zoning Commission on March 28th and City Council on April 4tn STAFF OPTIONS &RECOMMENDATION Staff is recommending that the City Council grant the landowner's petition to annex the area and adopt the attached ordinance annexing the area into the city limits. List of Supporting Documents/Exhibits Attached: • Proposed Ordinance 03-22-11 Prior Action/Review by Council, Boards, Commissions or Other Agencies: Denton County Department of Public Works Engineering Division 1505 East McKinney Street, Suite 175 — Denton, Texas 76209 940.349.3250 phone — 940.349.2991 fax www.dentoncounty.com t February 23, 2011 Mr. Joseph Miff City of Sanger Director of Development Services PO Box 1729 Sanger, Texas 76266 Re: Annexation and Zoning Request Union Hill Road Property Dear Mr. Miff: Denton County is moving forward with constructing the Road and Bridge facility on the Union Hill property located in the unincorporated portion of the County. The proposed facility will include office area for Road and Bridge administrative staff, vehicle maintenance garage and parts storage; fueling station (above ground tanks in secondary containment and covered); stockpile storage for flexbase, chip seal aggregate and embedment material, and equipment storage. The envisioned design includes a metal building for the office and vehicle maintenance area; possibly one or two accessory buildings, which would probably be metal; gravel yard area; asphalt staff parking; bins for the stockpiles; covered parking for the equipment if the budget allows; water supplied by Bolivar Water Supply; and the septic provided by a private onsite system. Because of its poor condition, Union Hill Road will also be reconstructed as part of this project to handle the Road and Bridge traffic. The County is requesting that the City of Sanger annex this property and rezone the property to I-1 or I-2. The following items are attached as part of this application: • Annexation Resolution; • Zoning Change Application; • Site survey including legal description and metes and bounds description; • Physical Address. 1175 Union Hill Road; • Location: Property is located approximately 1,164 feet west of the intersection of FM 2164 and Union Hill Road on the south side of the road; • Acreage: 20 acres coming from 125.344 acres of the John Morton Survey, Abstract No 792 located in the Extra Territorial Jurisdiction of the City of Sanger. • The current property is zoned agriculture; • Requested zoning: I-1 or I-2, which ever works best for the City of Sanger, • The current property is a vacant piece of property previously was farmed and some Hackberry trees are located along the fences on the north and west sides of the property; • Rezoning the area to I -I or I-2 could help improve the ability for the City to develop the area of FM 2164, FM 455 and Union Hill into a light industry or commercial section of the City; and • Contact Information: o Project Point of Contact Bennett C. Howell, III, PE, CFM Director of Public Works Denton County (940) 349-3250 Bennett.howell@dentoncounty.com The County is finalizing the contract with the Architecture Firm so the design will be moving forward very soon. The County would like to get the annexation and rezoning completed as soon as possible. I will let you know when we plan on meeting with the Architects so you can make arrangements to attend so everyone is on the same page. I look forward to working with you on this project. Please feel free to contact me if you have any questions. Sincere�y, Bennett C. Howell, III, PE, CFM Director of Public Works CITY OF SANGER ZONING CHANGE/SUP APPLICATION 0 Zoning Change L Specific Use Permit APPLICANT OWNER (if different from applicant) NAME NAME ,�� 11 M'eo;�e &rn COMPANY COMPA De.nrerl ADDRESS ADDRESS 2S f,3 CITY STATE ZIP CITY STATE ZIP Pen r&I PX 7 dC%%' Q PHONE PHONE FAX F X ?IYO 3` ?? a� `t CQ O s Y- a Asa E-MAIL E-MAIL b�•��efi-t'o hdwcl � ��r� �nN • • n �-L'�h "c n � L�i . � Describe the subject property (address, location, size, etc.): Describe the proposed zoning change or Specific Use Permit (SUP): Submittal Checklist Letter of Intent Site Plan (for Specific Use Permits only) Application Fee (check payable to City of Sanger) I certify that I am the legal owner of the above referenced property and that to the best of my knowledge this is a true description of the property upon which I have requested the above checked action. I designate the applicant listed as my representative. OWNER%S SIGNATURE & DAE APPLICANT'S JII�NATURE &DATE OFFICE USE Fee: Date: City of Sanger Department of Development Services (940) 458-2059 (phone) P.O. Box I729 201 Bolivar St Sanger, TX 76266 (940) 458-4072 (fax) wwwsangertexas.org THE STATE OF TEXAS § COUNTY OF DENTON § ANNEXATION RESOLUTION THIS RESOLUTION is made by the Denton County Commissioners Court as the governing body of Denton County, 'Texas, a duly organized political subdivision of the State of Texas, engaged in the administration of county government and related services far the citizens of Denton County, Texas, hereinafter "the County." This resolution is directed to the City of Sanger, Texas, a corporate and political body duly organized and existing under the laws of the State of Texas, engaged in the administration of municipal government and related services for the citizens of the City of Sanger, Texas, hereinafter "the City." WHEREAS, the County owns a parcel of real property, consisting of approximately 20 acres of land on Union Hill Road, described in attached Exhibit "A," which shall hereinafter be known as "the Annexation Area;" and WHEREAS, the Annexation Area is currently in an unincorporated part of the County and within the extraterritorial jurisdiction of the City; and WHEREAS, Texas Local Government Code Chapter 43 provides for Municipal Annexation of real property; and W>FIF,RFAS; by apprnval of this Reso111tion_. the CnuntY requests annexation of the Annexation Area by the City; and WHEREAS, the County agrees and consents to annexation of the Annexation Area by the City and the County pledges to fully support the best efforts of the City to commence and complete the annexation of the Annexation Area in a timely and efficient manner; and NOW, THEREFORE, I3E IT RESOLVED that the Denton County Commissioners Court agrees and consents to the. annexation by the City of Sanger of the Annexation Area, described in attached Exhibit "A." The County hereby requests that the City annex the Annexation Area into the municipal limits of the City in a timely and efficient manner and the County pledges full cooperation with the City in the annexation of the Annexation Area. ANNEXA"i'ION RESOLUTION —Union Hill Road Property Page 1 of 4 01110 Executed this �,. day of _W)Qqxvm1201 L DEN T"IN % ®U114 I �`TT+�XAS 110 West Hickory Denton, Texas 76201 Honorable Mary Hor Denton County Judge Acting by and on behalf of the authority the Denton County Commissioners Court ATTEST: By: Den APPROVED AS TO FORM: By: Ass? ANNEXATION RESOLUTION — L)nion Hill Road Property Page 2 of 4 EXHIBIT "A" BEING A 20.000 ACRE TRACT OF LAND SITUATED IN THE JOHN MORTON SURVEY, ABSTRACT NUMBER 792, DENTON COUNTY, TEXAS AND BEING A PORTION OF THAT CERTAIN 125,344 ACRE TRACT OF LAND DESCRIBED IN DEED TO HUGH Z. PRUETT AND SANDRA B, PRUETT AS RECORDED IN DOCUMENT NUMBER 2010-56178 OF THE REAL PROPERTY RECORDS OF DENTON COUNTY, TEXAS. SAID 20.000 ACRE TRACT BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS: COMMENCING at a 1J2 Inch Iron rod found for the southwest carnet of said 125.344 acre tract, also being the northwest corner of that certain tract of land described in deed to Lloyd Melvin Lines and Mary Ellen Lines, as recorded In Document Number 1993-10537 Of said Real Property Records, also lying in the east line of that certain tract of land described in deed to The Miller Family Trust, as recorded In Document Number 1994-89291 oI said Real Property Records, and in the common east line of the Reuben Bebse Survey, Abstract Number 29, and the west line of said John Morton Survey, from which a 1 /2 inch capped Iron rod found stamped 'Metroplex 1849" bears S 890 29' 15" E, a distance of 2202.53 feet, (record is S 890 26, 54" E - 2205.68 feet], being the southeast corner of the said 125,344 acre tract; THENCE N 00° 28' 56" E, abng the west line of Bald 125.344 acre !tact, the east tine of said Miller Family Trust tract, and said common survey line, along and near a fence, a distance of 1505.22 feet to a 5/8 inch capped iron rod set and stamped "TNP" for the POINT OF BEGINNING of the herein described tract; ff THENCE N 000 2B' 56" E, continuing along said line, a distance of 9B0.22 feet to 6/8 inch capped iron rod set and stamped "TNP", beside a dilapidated wooden fence post, lying In the south line of Union Hill Road, a variable width right-ot-way, for the northwest corner hereof, THENCE N 89° 34' 38" E, along the north line of said 125.344 acre tract, the south line of said Union Hill Road, along and near a fence, a distance of 888.89 feet to a 5/8 inch capped iron rod set and stamped "TNP" for the northeast corner hereof, from which a concrete right•of-way monument sound bears N 89° 34' 38" E, a distance of 1164.03 feet, being the most northerly northeast corner of said 125A44 acre tract; THENCE S 000 28' S6" W, departing said north line, and the south line of said Union Hill Road, over and across said 125.344 acre tract, a distance of 980.22 feet to a 5/8 inch capped Iron rod set and stamped "TNP" for the southeast corner hereof; THENCE S 89° 34' 38" W, continuing over and across said 125.344 acre tract, a distance of 888.89 fast to the POINT OF BEGINNING,. and containing 20,000 acres of land more or less. AT�INEXA'fION RESOLUTION -Union Hill Road Property Page 3 of 4 u 1 Yglrr aG �rCYA.a.cl'iJi: A POf,ItH`nr M1p I Mu� p rln ��l�rr�a i VP.n.a 20.ODo Ac. NO BUI LOIK65 nuc.� r in m ii.olw%cl�a rxur foothill feLN �lu o,tiL to �NpL _ ,�•arf orfca ..(ALILAILLhIl `a,a _ Will Am"i It rAoqjt )�, I,...._ I .r. J 7lAGI,IF MAU AND PERllRMS eruMn! . wlrwa • eweaaawr! BYw{M RWDi flaaWF r..ra.n nnn .m r.,.r�w�'�� if It or uwlurUc� win a wn* . o :o �4 r' 1 rattP NOlttLom a nrikl S rnu,Mr 0.P x.ct.i. ]51)a or ��8 rrt -AA a P nvr Mox uu•u vol, lookok , ri i e to �w. cn acwr ..x i.w, .a ..., .r.,au+ar n�r• i'wn L y u ,a xwr xr n'aru>a n x ay. nuarn doae)r p Mw �.�. uy„ 4 At t too a! F' "i rts ntl rr.•�.r ln:aa • a . >, ar �r rr.ewr r.ry w ♦• era~.r;14 .i^ rrrOr go-pitD, I auto -ft Avo �t to to$ �:V look took look 1,Le "m ILI It poll 421", .r• r.u.. • u of .., r. .. n ....A r SAWO'C • ti ALL v.P v ww"�.w'G .r r rs ..aw •.a �••'i' ••, •••• •rw. r ,e ro A • ,..r Aw.� ...+++.. r. • a•I , . LOtoolk ...r <kil At slol .ti r.. au•u Fro eva . YnIa c • r.r ��u'ut+ XTN v aA7 refs. im f.I WN, 41.�&4kir 110ir wr.rasx.....rIlk ...a...,wo k04.rIwo, .....•.,,Lb, a guar r.. r 4a :.a ` rr n v A kni r . , . x r^: __.... IAt.,A _r_ r ......� ..,..r rr hoa .•.F • it 944 W MI .r,..W,.,� 0:.ALIery _,. ........, m .,,...,... F.., n to W e, rar.... rv.a LAAW TITlY SURM U;vlO!d dtLL n'OAD — SJ ?!: or .! PORTION OR 125.'Me ACPP FilvalwC in thr: -.I:, r -- I JOPW YOROl7 SUMY,, AWr 110 Me ..._..... ..__. loatrloo INtnlr..nc Uflf• 01 UvRKr.r• Renlrn Cannfq Taru.r ANNEXATION RESOLUTION —Union I -lilt Road Property Page 4 of 4 ORDINANCE 03-2241 AN ORDINANCE ANNEXING THE HEREIN AFTER DESCRIBED AREA ALONG UNION HILL ROAD TO THE CITY OF SANGER, DENTON COUNTY, TEXAS, AND EXTENDING THE BOUNDARIES OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED AREA WITHIN THE CITY LIMITS AND GRANTING TO SAID AREA AND TO ALL FUTURE INHABITANTS OF SAID PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID FUTURE INHABITANTS BY ALL OF THE ACTS AND ORDINANCE OF SAID CITY; WHEREAS, the City of Sanger is authorized to annex area in accordance with V.T.C.A. Local Government Code 43.028 and its home rule charter and by statute; and WHEREAS, the owner of said area, Denton County, has submitted a petition to the City of Sanger to annex the area, that the area is less than one-half mile in width, that the area is contiguous to the present city limits, that the area is vacant; and WHEREAS, the City of Sanger has granted said petition to annex the area; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. The area hereinafter described is hereby annexed into the city, and that the boundary limits of the City are hereby extended to include said territory within the city limits, and the same shall hereafter be included within the territorial limits of said city, and said land and the fixture inhabitants thereof shall hereafter be entitled to all rights and privileges of other citizens of the City and shall be bound by the acts and ordinances of said City. The area is a 20-acre portion of a property legally described as Tract 53 of the John Morton Survey, located along the south side of Union Hill Road approximately 1,164 feet west of the intersection of Union Hill Road and FM 455, more specifically described in the attached Exhibit A. Section 2. The City Secretary is hereby directed to -file with the Denton County Clerlc and other appropriate officials and agencies, as required by estate and federal law and city annexation procedures, certified copies of this ordinance. Section 3. Tlus ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter• in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 21 st day of March, 2011. APPROVED. ATTEST: City Secretary Tami Taber Mayor Thomas Muir Exhibit A: Land Title Survey ORDINANCE 034241 EXHIBIT A: Metes and bounds description of annexed area Pnu c. xEPN DOC NO P.P.RD.CT".41Tta034 . �' zc[ w.a POpD �X X -- Im ve ta¢.aDc n N i tp pr�E w A PUNMW 0 THE F p C/tltD 115A44 MPES S l H 14 Z MUM WO SANpN a PSUM DOCIIUEW WInEFt 1010-Sal7a PRn t.T. for Q LIVE 20,000 Ao. NO BUILDINGS mof r 8� i � �Q�sts��lsw W C a( I:•1ie� i tE0)D u21NN UM1£9 ANO IDIRr EI1211 alas Doc rro lags -Toss) q.vR.D.G.t. stmtrors cEgmrwnw CALLED 133144 ACRES IIIICN 2 P0.UC11 ANO SANDPA B P0.UElT DOCUN[xi MMBU 2010-Sel)a RP.R.D.D.T. la: Om:m ew+1. N.p1 L PrwLL as Savp Pna!I pool CmmCa i»I brew<. CmaeM stM uagp ro! a s.m) -» uw na o �.r a zB10 �'w � 1.aev New Nm!bn a a o-as�i'is.. rrmell % p<nIW m s, o em rN m eaN. *61 Ip.NNs, hem w ...,. w,aw rcl rlof v n,oman:x,. lwr leg a wslma»ee. ts or oft.-a-.M ooda m one a w rti! of 11 x..[ .bya ww.el P<m otill to aM Pipe Poo rmt Peen c.e ur test pb! 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"so " a .rem paw Me*N overliew old lws b of ewer...+. .1, wow.. wldce rvvwy. ld »as [ N r Nola: t"Coot . i l ra:<.. n Is slss «rr.". al ff'.p'..I r IF wa w°r".rwwe Po a w r ra Also 1P.a+r�ve. awn wn, tw.r as a .rKtT>K luar Nar»m ,.cry ap. .. n� aNA PC"Pool.P .ww„ eDesire�A, remiss. � LAND TITLE SURVEY UNION FALL ROAD — 20 ACRES A PoRlION OF 125944 ACRE Situated in the JONN YORION SURVEY, ABST NO 792 located wllhtn the City of Sanger Denton County, Taxes. 1 I7J~t'i N/bx m�/h/ �fi n !6M SUe 6a4 WLWE t.E. vP� u UG£FTDD aqM l0) a � l00 lCP1E: 1' = 100' Ce � IP£ 9k0AN K Bt4D N LOOrion tl4^1N V*eVSelo. li0l EC9i 101n➢V> Ae»eK°, � � w � "w"'e':.; wto wo..' ::�;,1"�`�a.� . na pogox »,e�.�,e a.,K x.!+sa » wren N1p .,»,a .4 t�R":=' �"�� w i � r �� rwsn i.i xr e..n�� 1t�11i�nii, " �4 i.di.wM�x..a..if w Swr ..sew «e to aI Miw xw. s^�rixtie hM i i rtn.• [ - >mui ...�1 .rp�`i'...�"rw..n wr w ill./).v�u`°r"v. w e.n� mro.+ w.rw »e• wa) pr»1.• a . r.... a pa+)as I... sr.w.ti f�iw: iA tw".iwil M.».4Atsw �ld��•«w. ariuernas�"+r�.wma �e`a.„i.�rr ...w .a..... m..... .1 w:r� wwroiffoo. :'p..e"":e 094Ceivrow, ' MW"N0 NO W(f tt sw.iw.`erew oll rl old " am+." • , Pool.. a.eea wile.% ww. sold. wl w a se" wa a..m .off set .:for Ne m.":::.:n p M', a>.`°x.[,o:'."e:::'�.p .wefMi ell:.: wor:iwq[ a a.�:wa 11rus w! .me oot m»5� wo � Vr .vest 4r..'t ".n Nell a Poor Drew n P.oA �.ti .ay. wx Itu...a. awe.. e.Iw.. It Neat Im h . 0/4 ww vat ric wr ew a owldr.e w w..b nor4 . 4rs4Pr e, ..+ew" .r" ti .+.w .al leasr. we ewe.. ree.wr a NNall.tm I. to won r e[mo.Pa, .r saw" zi a .+a If la refs+ w 1mI offer n4: riet tenor aaeww n »» 1a;.k term Wry aslow ur Ms lme.4 b e.re.Neolr..h Droop d.Prar. ror..w.e.l h rape. 41, P.IN We, pw weer., toeless wew. Iva. lepk Pvm.pn i.tw�ta tm i.at+:%11 arl wa elk4:4I n. lnn wpiws pool w.s,.p. owe ors, mvmw .. roP. m w rve boa rp lam sm : s,a".rre : w :cots kowl r 1Y n loss ..�°wie : r vrv.vA. comes« " Power... «41fow , 061 . u sus of r., 1st.. w...1. ,am """i..aa-w""»a1 P"1n...... 1........w woos. tom. "so " a .rem paw Me*N overliew old lws b of ewer...+. .1, wow.. wldce rvvwy. ld »as [ N r Nola: t"Coot . i l ra:<.. n Is slss «rr.". al ff'.p'..I r IF wa w°r".rwwe Po a w r ra Also 1P.a+r�ve. awn wn, tw.r as a .rKtT>K luar Nar»m ,.cry ap. .. n� aNA PC"Pool.P .ww„ eDesire�A, remiss. � LAND TITLE SURVEY UNION FALL ROAD — 20 ACRES A PoRlION OF 125944 ACRE Situated in the JONN YORION SURVEY, ABST NO 792 located wllhtn the City of Sanger Denton County, Taxes. 1 I7J~t'i N/bx m�/h/ TTninn Hill Rnfid Prnnnsed Annexation Exhibit u�geh zTEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive El Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable Yes Not Applicable Council Meeting Date: March 21, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials /,ov Date ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and Action of Facilities User Agreement covering the Railroad Avenue Park. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Staff has worked with the Parks Board in developing the Facilities User Agreement. Staff has incorporated the board recommendations in the final document as presented to council this evening. The agreement will cover the usage fee along with the responsibilities of both the City and the User of the fields. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of the Facilities User Agreement. List of Supporting Documents/Exhibits Attached: Facilities User Agreement Prior Action/Review by Council, Boards, Commissions or Other Agencies: Parks Board — January and February 2011 comments have been incorporated in the agreement. a�geh (TEXAS PUBLIC WORKS DEPARTMENT/PARKS DEPARTMENT 201 Bolivar Street, P.O. Box 1729, Sanger Texas 76266 940458-2571(office), 940-458AO72 (fax) CITY OF SANGER FACILITY USE AGREEMENT This agreement ("Agreement") is made between SANGER SUMMER LEAGUE ("USER") and City of Sanger PUBLIC WORKS/PARKS Department ("CITY"), concerning the use of the following CITY OF SANGER PUBLIC WORKS/PARKS DEPARTMENT facilities on the dates and times specified below: Facilities: RAILROAD AVENUE BALLFIELDS Season From (Month and Year) (Month and Year) USER agrees to comply with the following terms and conditions: 1. USER will pay the amount of $ $10.00 per player per season as rent for the use of facilities and equipment. This fee will be paid in full) ry nid_season. 2. USER will reimburse the CITY for any and all damages caused to the facilities and/or equipment therein by said use. (USER may use its own contractors to perform any repairs as long as the repair is completed in accordance with all applicable codes and regulations.) 3. USER assumes all responsibility and liability for the requested use and agrees to defend, indemnify, and hold the CITY, its agents, officials, employees, representatives, contractors, members and participants harmless from any and all loss, damage or injury to any person or property arising from use of the facilities. USER agrees to obtain, at its own expense, comprehensive liability insurance in the amount of $1 million per occurrence and $2 million aggregate for this purpose. The USER shall name the CITY as an additional insured under USER's policy for the day(s) of the event or the specified length of season, and upon request, USER will promptly provide the CITY a certificate verifying said levels of insurance. 4. It shall be the sole responsibility of USER to provide adequate supervision of the activities conducted in the facilities. 5. USER acknowledges receipt of the CITY OF SANGER PUBLIC WORKS/PARKS DEPARTMENT's Deleted: x�X Deleted: 7 days prior to the Opening Day of the Deleted: 4. USER shall be responsible for paying actual electric usage under this agreement.¶ • Page 2 a. Maintenance Agreement (attached as Exhibit "A"),, March 14, 201 t Deleted: March 1, 2011 Deleted: February 28, 2011 Deleted:; and b. Concession Stand/Restroom Agreement (attached as Exhibit "B" and c Scoreboard Controller Agreement (attached as Exhibit "C") and agrees Loabide by the contents of the agreements. 6. The CITY may terminate this agreement at any time with 30 days written notice to USER. If USER is in breach of contract, then TERMINATION WILL BE EFFECTIVE WITHIN 7 CALENDAR DAYS UPON RECEIPT OF WRITTEN NOTIFICATION. 7. USER will comply with all federal, state, county, and City of Sanger Public Works/Parks Department regulations and any special conditions imposed by the CITY as set forth below: Signature of USER Representative Printed Name Title Date Signature of CITY OF BANGER PUBLIC WORKS/PARKS DEPARTMENT Representative Printed Name Title Date • Page 3 EXHIBIT "A" CITY -OWNED OR MAINTAINED FIELDS MAINTENANCE AGREEMENT CITY RESPONSIBILITIES March 14 201 t Deleted: March 1, 2011 Deleted: February 28, 2011 1. The Public Works/Parks Department ("City") shall maintain as available resources allow all turf areas on the fields to include mowing, weed control, fertilizing, herbicide/pesticide spraying and irrigation. 2. The City shall perform all pre -season turf maintenance. The City shall also provide sand, soil, etc., to be used in leveling or backfilling low areas when deemed necessary by the City. 3. The City shall maintain all fences, and gates in a safe and secure condition, except as mentioned in Item 8 below. 4. The City shall maintain all bleachers in a safe and secure condition, except as mentioned in Item 8 below. 5. The City shall provide and maintain all area and field lighting systems. 6. The City shall be responsible for the maintenance of any field irrigation system and watering schedules of turf areas. It will be the Citys option to implement any changes as needed in the watering schedules. 7. The City shall be responsible for the maintenance of any adjacent park irrigation systems and the scheduling of watering non -athletic turf areas. USER RESPONSIBILITIES 8. USER shall be responsible to repair all damage, not to include normal wear and tear, to bathroom fixtures, concession stand fixtures, and all above -ground structures used under the terms of this Agreement (USER may use its own contractors to perform any repairs as long as the repair is completed in accordance with all applicable codes and regulations). 9. USER shall be responsible for daily game -day policing of all litter on their field(s) to include playing areas, dugouts, fences, backstops, bleachers, concession stands and adjacent grounds. All litter shall be placed in trash bags for pick-up at a designated site. The City shall provide for the pick up of trash bags. 10. USER, with the approval of the City, will be responsible for the storage and the pick-up of all equipment after the completion of each game, i.e., bases, drags, ladders, concession boxes, barbecue grills or any other items as needed. There will be no storage of any motorized vehicles in any Athletic Complex concession stands. 11. USER shall be prohibited from performing any maintenance to any turf or field areas without prior written permission from the City. 12, USER shall be prohibited from beginning any new constructio nh m prove ments unless and until it meets the following requirements: a. New Construction/Improvements must first go to the City for approval; and b. New Construction/Improvements must follow all City of Sanger codes and ordinances before and during the process. 13, USER shall submit in writing to the City, within 90 days before the start of each season, any request for additions/renovations to game/practice sites. 3 Page 4 March 14, 2011_ Deleted: March 1, 2011 Deleted: February 28, 2011 EXHIBIT "B" CONCESSION STAND/RESTROOM AGREEMENT CITY RESPONSIBILITIES 1. The City shall be responsible for underground utility lines and pipes leading up to the concession stand. The City will have all water to concession stands turned on by March 1st of each year unless freezing weather conditions are prevalent. 2. The City reserves the right to utilize the concession stands and/or score booths during times not used by USER. City shall not to use products owned by USER without prior permission of the USER. City_reserves the right to ask USER to remove products prior to City using the facilities. 3. The City shall be responsible for off-season winterizing of plumbing fixtures and cutting off all water and electricity inside the concession stand no later than December 15th following the end of the current season. If winter conditions necessitate winterizing before the end of the season, the City will notify USER as soon as possible. USER RESPONSIBILITIES 4. USER shall be responsible for the security of the building/property. USER will unlock the restrooms before each day's games and lock the restrooms after the last game of each day. The City is not responsible for the contents in the building during the term of this Agreement. 5. USER shall be responsible for the total contents of the concession stand, securing any insurance for all of the contents and paying for insurance premiums. 6. USER shall, at all times for the duration of the Agreement, maintain the inside of the concession stand and restrooms and shall be responsible for all appliances, and all equipment necessary for storage, preparation, and serving of food and drinks in a clean, safe, sanitary manner commensurate with similar City facilities in compliance with City ordinances, and county, state and federal statutes that are acceptable to applicable agencies. 7. USER shall comply with all state and City Health regulations governing the public sale of food and drink. USER shall also be responsible for obtaining any Health Department certificates that may be required. 8. USER shall be responsible for all trash, garbage, paper, boxes, cartons, cans, containers, litter, etc., generated by the concession stand inside and outside of the complex area. The City shall furnish an adequate number of trash receptacles, and trash will be placed at a designated site for pick-up. 9. USER shall be responsible for keeping on only the essential appliances during the season's non-use times. All appliances shall be unplugged and associated water lines unhooked during the off-season. Storage of any kind is prohibited in and around irrigation controllers and electrical breakers. 10. USER shall at all times during the duration of the Agreement be responsible for the sanitary conditions of the plumbing fixtures, equipment, walls, ceilings, floors, cabinets, doors, etc., on the inside of the concession stand and any corresponding restrooms. 11. Any vehicle used by USER for the operation of such concessions must comply with state vehicular inspection standards and be approved by the City for park areas and park users. Delivery trucks shall not be permitted within the park area unless there is existing service drives. Persons operating concessions shall see that the deliveries are made • Page 5 March 14 2011. CDeleteds March 1, 2011 Deleted: February 28, 2011 from designated service drives leading directly to the building. At fenced facilities, all delivery trucks are prohibited from pulling inside the fenced -in area. 12. The concession facilities shall only be operated by USER, its agents, officers, employees, volunteers, and members, and such operation shall occur only during regularly scheduled games. 13. USER may use portable concession facilities (upon receiving prior approval by the City) to be operated by its agents, officers, employees, volunteers, and members and shall leave such portable concession facilities on park premises between games at USER's expense and own risk. USER shall not construct any permanent or semi -permanent structure on park property for the purpose of vending concessions. All portable con cessi on/po rt-o-let facilities may be installed one week prior to the start of their season, at a City approved location, and must be removed from the premises within one week following the conclusion of their season. 14. All proceeds from the sale of such concessions shall only be used by USER and its individual teams to foster and promote youth recreation in the City. 15, USER shall take good care of the property and its fixtures and suffer no waste. USER shall, at its own expense and cost, keep said premises in good repair. At the end or expiration of the term, USER shall deliver up the demised premises in good order and condition. USER agrees to accept possession of the premises in their present condition, and to allow for changes in such condition occurring by reasonable deterioration between the date hereof and the date USER occupies said premises. No improvements or alterations shall be made in or to the hereby demised premises without the prior written consent of the City. FURTHER AGREEMENT BETWEEN BOTH PARTIES 16. If the concession stand is abandoned, this agreement may be terminated as provided in the Agreement with USER. 17, In case of default of any of the covenants herein, the City may enforce the performance of this agreement in any manner provided by law and pursuant to the Agreement with USER. 18. It is agreed for all purposes hereunder that USER is and shall be an independent contractor and shall not, with respect to its acts or omissions hereunder or those of its agents, officers, employees, contractors, volunteers, members and participants, as well as its concession stand operators, be deemed an agent or employee of the City. EXHIBIT "C"_ _ SCOREBOARD CONTROLLEf� Af�F�EEMENT CITY RESPONSIBILITIES 1 ,The City shall be responsible for providing scoreboards and scoreboard controllers. 3 USER shall pay a deposit equaling the current year's replacement cost for one controller The City will cash this check upon receipt. USER wi►I receive a full reimbursement, less any repair or replacement costs rnin within 30 days after retug the controllers to the City. 4 USER shall be responsible for minor maintenance and securely storing the controllers during the season. 5 USER will return controllers to the City within 30 days of the end of the season. 5 Formatted: Font: 10 pt Formatted: Left Formatted: Left Formatted: Font: 11 pt Formatted: Left, Numbered +Level: 1 +Numbering Style: 1, 213, "1 + Start at: 1 +Alignment: Left + Aligned at: 0.5" + Tab after: 0" + Indent at: 0.75" Formatted: Left Formatted: Left, Numbered +Level: 1 +Numbering Style: 1, Start at: 1 +Alignment: Left + Aligned at: 0,5" + Tab after: 0" + Indent at: 0.75" Formatted: Font: Bold, No underline Formatted: Font: 11 pt Ageh �TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable Yes ® Not Applicable Council Meeting Date: March 21, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials i�i� Date ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and Action of bids received for Wayne, Jackilu and 1st Street covering the construction of Paving, Drainage and Utility Improvements. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ®BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM A Request for Bidders was advertised, staff received eight responses. Bids were received for both Concrete and Asphalt pavement sections. Upon review from staff and the engineering firm of Hamilton -Duffy, P.C. Conatser Construction, Inc. contractor was selected. Conatser Construction was the contractor for the CIP Phase III & IV — First and Second Streets Project. The low bid for the Base Bid with Concrete Pavement Alternate is $465,652.00; the low bid for the Base bid with Asphalt Pavement alternate is $456,593.00. The difference between the two bids is $9,059.00 with concrete being approximately 1.98% higher than asphalt. STAFF OPTIONS & RECOMMENDATION Staff recommends awarding the contract to Conatser Construction for the amount of $465,652.00, List of Supporting Documents/Exhibits Attached: Bid Tabulation Prior Action/Review by Council, Boards, Commissions or Other Agencies: w L 4) Q N a �a 'm d U) (a m cts H m v d x x x x x x x x v 0 0 m v co N W E o � d x x x x x x x x vc aQ N LO W O O 0) N N O O ro E a v n rn o 0 ccc) 000 cc C4 co Lo LO v v to v to IL v m N N m N co fA 69 d3 69 (9 69 N O O O O O O M LA co f0 t0 N dOD O Lo O N � ,a w V' UO L (D IV' co CD co 00 = QN 7 a z z v 00 m A po w (9 c9 us <9 v> 00 M O O N m O O N c G N n N co O co M 7 O U E C N N N N > N r r Q «a a m E a vll v, u, v� �9 V� v, C a o A o S o00 ao o co c4 cri v a 04 N ce) a°i v v a Mn to O p a v u° co im x r r r r 0 z z d E z v> vs c9 f» 69 c9 Q 0 o c0 co 0 0 0 0 O 0 0) co 0 O o 0 ui cri co o co cri 6 N M n U) O N to a ,G ai ao o vi o n m O M N 0) O W M M M M N N M eNe m (9 f» 6% CO 69 69 W9 fH G G G p O l~0 p. tl O) 2 N p c E > > a a c v a' c>o c m o ca IL U uj CD � R M RIL LL y p r V Q C rn0z U p CM lGa N N O y C G a) y r N M 4! 10 n co N G Z 3CIE v_ 0wn.m N w L 4) a UN m a Ma m d fA Alummil .Q H .D m d x x x x x x x x v C O m v m � d E9 � d X X X X X X X X 9 c Q 0 N h N O N a1 O N A N O U) O 6 NO3 co co CV) N N O c0 ODLO c0 � V co 14 qt Nam' U) LO N EL v au m m to vi ei !fl v3 to v) Ui o rn o d o 0 0 m E o rn o OD d N <r to 0 00 a�- a O N a Oco r V a ca OD V (0 0 p n Z z v ca N m ff! vi 69 OO OO O OO m O 0f7 N N w C CV)N C ccoo_ 0co M O N r O 0 c m O O N E CQ N N > sO�— N N a da sp sumps m E m C v, v> vt 10 vr� » vi f» c co O o 0 0 0 O o 0 0 0 a ui ro v ui o vN v cOo m a OD x m LO rn � 'c m 00 v v z z v A d rn o o co0 0 0 o Oi O O (D cr) v b U)i rr' ma ^ m N m O O V) G1 N P7 N cr) P'M V' M ce) N m v> c» 6% c» (a » va cn G c O 0c v O A c m a c w > .s a a N N N O O aW « o V 0 o m Down ovow -°'W U tv Q0a �- N utus cspews C1 (Y U O N c0 cp N O C = O O N K Smo 00d so Lo � N N V of tD r• aD Oi 07 C y p z � 'o a wam Ageh zTEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ® Yes ❑ Not Applicable ❑ Yes ® Not Applicable Council Meeting Date, March 21,2011 Submitted By: Katie Griffm City Manager Reviewed/Approval Initials Date 150 �) ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider, and Possibly Act on the Request for Proposal of Bank Depository Services. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE [:]REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUNDS) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The City of Sanger received proposals from eligible financial institutions on February 28, 2011 for the banking services depository for public funds of the city for a contract period beginning March 15, 2011 and ending March 14, 2012 with the option of renewal for up to five years. Proposals were submitted by First United Bank and Trust and Prosperity Bank, both within the city limits of Sanger. STAFF OPTIONS & RECOMMENDATION Staff recommends awarding of the proposal for Bank Depository Services to First United Bank and Trust. List of Supporting Documents: • Request for Proposal Bank Depository Services Comparisons dated March 21, 2011 outlining responses provided by submissions. Prior Action/Review by Council, Boards, Commissions or Other Agencies: • Request for Proposal for Bank Depository Services was provided to the Council on February 7, 2011. REQUEST FOR PROPOSAL BANK DEPOSITORY SERVICES February 7, 2011 Submission Comparisons as of March 21, 2011 I. INTRODUCTION II. CRITERIA FOR EVALUATION A. Proposals were submitted by First United Bank (FUB) and Trust and Prosperity Bank (PB) B. In order to be considered, the Bank must be a federal or Texas -chartered bank. Each proposal must provide the following information: 1. .The amount of paid -up capital stock and permanent surplus for the Bank. FUB- $191,262,659.45 PB- no amount listed 2. Audited financial statements for the most recent reporting year. FUB- Exhibits IA, 1 B, and IC PB- Attached in packet 3. A list of the Bank officers. FUB- Provided on Pages 4-11 PB- Attached in packet 4. A list of the Bank directors. FUB- Provided on Page 11 PB- Attached in packet 5. Ratings on outstanding debt. FUB— N/A —privately owned, no public debt rating PB- Never issued debt requiring a rating 6. Proposed wire transfer agreement/contract. FUB- Exhibit 2 PB- Attached in packet 7. Sample account analysis &monthly bank statement (must show city requirement VIII). FUB- Exhibits 3A and 3B PB- Attached in packet Page 1 of 10 8. Availability of funds schedule. FUB- Provided on Page 12 PB Attached in packet 9. Proposed collateral agreement collateral. FUB- Exhibit 4A PB- Attached in packet & FIRREA compliance documents perfecting 10. Proposed custody/security safekeeping agreement. FUB- Exhibit 4B PB- Attached in packet 11. Any additional contracts or agreements requiring City approval (ACH, cash vault, retail lockbox, e-lockbox, etc...). FUB- Exhibit 5 PB- No notable response on Page 3 of submission 12. RFP documents including fee schedule. FUB- Provided on Page 13 PB- Attached in packet 13. Policies for overnight and daylight overdrafts. FUB- Provided on Page 13 PB- No notable response on Page 3 of submission 14. Reference list of governmental organizations currently using your Banic's depository services. FUB- Exhibit 5 PB- Declined to provide, referenced the bank's privacy policy. Collectively the bank holds 370 government entity accounts totally approximately $1.59biliion C. All RFPs must include a completed fee schedule in the form provided. C. Services may be modified by mutual agreement. Page 2 of 10 III. BANK QUESTIONNAIRE The Bank is requested to thoroughly answer the following questions. Additional pages may be appended if'space is inadequate. 1. How is the Bank chartered? FUB- Chartered as Oklahoma State Bank PB- Texas Chartered 2. What percent of current loans are classified as non -performing? FUB- 2.8% PB- 0.46% as of 12/31/2010 3. Does the Bank -have any significant problems noted by regulatory agencies in the past twenty-four (24) months? If "yes", please explain. FUB- No PB- None 4. Indicate the Bank's capital to assets ratio for the last live (5) years. FUB PB 2010 9.28% n/a 2009 8.75% 15.27% 2008 10.28% 13.83% 2007 10.58% 17.69% 2006 10.13% 14.49% 2005 n/a 12.96% 5. What was the Bank's 2010 return on assets (ROA)? FUB- 0.96% PB- 1.38% 6. Attach copies of the Bank's most recent FDIC (UPBR) call reports. FUB- 0.96% PB- 1.38% 7. Does the Bank currently operate a branch banlc(s) in the city of Sanger? If so, please indicate which services will be provided from the Banlc's branch locations) and which will be provided from the main Bank. Also, please indicate service location throughout the proposal where applicable. FUB- Provided on Page 14 PB- Provided on Page 5 Page 3 of 10 IV. ACCOUNT DESCRIPTIONS A. General The City intends to establish the following Bank accounts: Account Tykes NOW Accounts Money Market Deposit Accounts Certificates of Deposits B. Services and Fees FUB- Provided on Pages 1549 PB- Provided as attachment C. Automatic payroll deposit is a service the City offers its employees. FUB- Provided on Page 20 PB- Provided on Page 6 Please indicate if the Bank would offer any type. of special checking, money market, or loan account for City employees, and whether or not non -account holders, employees and/or vendors, will be charged a fee to cash disbursement checks. FUB- Provided on Page 20 PB- Provided on Page 6 D. Does the Bank offer any type of sweep account where excess City funds could be invested at a higher rate overnight than in a Super Now account arrangement? FUB- Provided no recommendation on Page 21 PB- Provided on Page 6 F. Payment for Services FUB- Provided on Page 21 and Exhibit 3A 91-day T-Bill Temporary Floor of 0.75% PB- Provided on Page 7 G. Other Services Bank capability to meet the following requirements must be detailed in the proposal note that all the following requirements must be met for full consideration. 1. Point -of -Sale Deposit Services: FUB- Provided on Pages 22-24 Remote deposit capture Check 21 Imaging replacement documents PB- Provided on Pages 7-9 2. Accounts Payable/ACH processing. FUB- Provided on Page 25 PB- Provided on Page 8 Please Page 4 of 10 3. Depository Services Requirements. FUB- Provided on Page 26 PB- Provided on Page 8 4. On-line Banking System. FUB- Provided on Pages 26=27 PB Provided on Page 8 5. Trust Account Services. FUB- Provided on Page 27 PB- Provided on Page 9 6. Red Flab Act Rules and Fair &Accurate Credit Transactions (FACT) Act. FUB- Provided on Page 27 PB- Provided on Page 9 7. Please specify any other services available to the City of Sanger which may be thought to be beneficial or that may apply to the City. State all related fees. FUB- Provided on Page 28 PB- Provided on Page 10 V. SAFEKEEPING AND COLLATERAL REQUIREMENTS A. Securities Pledged B. Collateral Substitutions C. Custodian of Collateral D. Reporting Requirements E. Collateral Provision of Financial Institution Reform Recovery and Enforcement Act FIRREA F. Safekeeping Requirements G. City to Handle Investments H. Safekeeping/Wire Services FUB- Provided on Page 30, Delivery vs. Payment PB- No notable response on Page 13 Page 5 of 10 I. Interest Rates Paid -Certificates of Deposit The City requests that the Bank guarantee an interest rate on all NOW accounts equal to that of the TEXPool daily interest rate. Interest at % for NOW Accounts FUB- 0.40% PB- 0.07% y Interest at %for MoneMarket Accounts FUB- 0.65% PB- Posted variable rate, tiered rate structure Provided on Pages 1344 Proposal to include interest on funds of the City of Sanger designated as FUB Interest at % per annum 30 day .70% - Interest at %per annum 90 day per annum 180 days per annum 270 days per annum 360 days .80% 1.00% 1.25% and Money Market PB X 20% 45% n/a .70% *PB stated "Rates Subject to Change" J. Please specify maximum amount Bank will collateralize. FUB- 102% Collateralization PB- No collateralization guarantee stated K. Please specify any other services available to the City which may be thought to be beneficial or that may apply to the City. State all related fees. A. Definition The City does not intend to have a net overdraft position throughout the course of the contract. An overdraft is defined as a negative demand balance in the City accounts collectively, not by individual account. B. Terms. Should an overdraft occur in the aggregate, the following stipulations shall apply: l . The maximum number of days the overdraft will be allowed is FUB- 15 days PB- 1 day Page 6 of 10 2. The maximum amount of the net overdraft to be allowed will be $ FUB- $1000 PB- no max 3. The interest rate charged for overdrafts will be per annum computed on the actual day basis. FUB- Wall Street Prime No fee for overdraft on single accounts PB- No Interest, $32 fee per item VII. INFORMATION SERVICES A. Account Reconciliation The City will process its own reconciliation for its accounts but requires data as follows: l . Please provide a sample monthly statement with your RFP. FUB- Exhibit 3B and references to online banking PB- Provided on Page 15, reference to online banking and local banking center 2. The Bank shall also provide the City with a computer file of the transactions for each account. VIII. OTHER STIPULATIONS A. Regulation Notices B. Wire Transfers FUB- Provided on Pages 33-34 PB- Provided on Page 16 C. Wire and ACH Blocks FUB- Provided on Pages 33-34 PB- Provided on Pages 16-17 D. Debit and Credit Adiustments FUB- Provided on Page 35 PB- Provided on Page 17 E. Bank Statements FUB- Provided on Page 35 PB- Provided on Page 17 F. Right to Audit Records Page 7 of 10 G. Financial Reports FUB- Provided on Page 35 and Exhibit 7 PB- No response noted H. Security & Disaster Recovery FUB- Provided on Pages 3&37 PB- Provided on Pages 17-18 I. Bank Failure J. Research Requests K. Returned Items FUB- Provided on Page 37 PB- Provided on Page 19 L. Transition Schedule FUB- No transition cost, FUB is current banking depository PB- Cost of checks and deposit slips IX. PROPOSAL INSTRUCTIONS A. Date Time Location Sealed proposals clearly marked "Proposal for Bank Depository Agreement" should be delivered to the Finance Department located at the City's City Hall, no later than 2000 p.m. CST, February 28, 2011. A. Response to the Proposal B. Additional Information C. Right to Reject Proposals X. OTHER MISCELLANEOUS A. Periodic Review B. City Council Action C. Proposal Advertisement D. Designation of Individuals Page 8 of 10 XI. SUBMISSION CHECK A. "Proposal" with fill -in -the -blank format. Please note that all of the requirements and information requested in this proposal must be met for full consideration. FUB- Submitted 02/28/2011 @ 1:42pm PB- Submitted 02/28/2011 @ 1:41pm B. Sample bank statement. FUB- Exhibit 3B PB- Attachment C. Availability of funds schedule. FUB- Included in RFP response PB- Attachment D. Money Market Fund prospectus if applicable. FUB- N/A PB- No response found E. Sample monthly collateral report and sample safekeeping agreement for collateral. FUB- Exhibits 4A, 413, and 4C PB- Attachment F. Sample safekeeping agreement with Bank for the City's investment securities. FUB- N/A PB- No response found G. Sample controlled disbursement agreement. FUB- Not offered by bank PB- No response found H. Sample Wire/ACH agreement. FUB- Exhibits 2 & 5 PB- Attachment I. Sample stop payment agreement. FUB- Exhibit 12 PB- Attachment J. Sample account analysis statement. FUB- Exhibit 3A PB- N/A, bank waives all fees typically passed through analysis K. Annual financial statement of the Bank along with the last two quarterly FDIC call reports. FUB- Exhibits 1 A, 1 B, & 1 C PB- Attachment Page 9 of 10 L. Reference list of governmental organizations currently using your depository services. FUB- Exhibit 6 PB- Declined due to privacy policy M. Transition schedule. FUB- N/A, current depository M Included in RFP response Page 10 of 10 POISON e&PT, 1-800-222-1222 February 79 2011 Mayor Joe Higgs P.O. BOX 1729 Sanger, TX 76266 Dear Mayor Joe Higgs: Mike Yudizky Public Health Education Manager Enclosure North Texas Poison Center at Parkland Memorial Hospital 5201 Harry Hines Boulevard Dallas, Texas 75235 214.589.0911 Fax 214.590.5008 Member of the Texas Poison Center Network http://www.poisoncontrol.org PROCLAMATION#03-21-11 WHEREAS, our society has become increasingly dependent on household chemicals to perform labor- saving, time -saving miracles; and on medicine to provide health -giving, life sustaining benefits; WHEREAS, these products, when not used as intended or directed, may be hazardous, particularly if children gain access to them; WHEREAS, over the past 49 years, the nation has been observing Poison Prevention Week to call attention to the hazards and how proper handling and disposal of these substances and proper use of safety packaging can help eliminate them; WHEREAS, the efforts of our community organizations, complemented by the efforts of the North Texas Poison Center have reduced childhood poisons in Sanger, Texas; WHEREAS, the North Texas Poison Center, a regional poison center, located at Parkland Memorial Hospital, provides the ultimate in human service programming, immediate, accessible emergency information to safe lives of victims of poison -related emergencies, and, WHEREAS, these programs must continue as long as even one child swallows a household product or medicine by mistake. NOW, THEREFORE, I, Mayor of the City of Sanger, do hereby proclaim the week of March 20-26, 2011, as Poison Prevention Week in this city. Further, I direct the appropriate agencies in our local government to continue their cooperation with concerned citizens and community organizations, including our schools, to develop programs which will alert our people tot the continued danger of misusing medicines and household products and to promote effective safeguards against accidential poisonings among young children. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Sanger, Texas on this the 21st day of March 2011. :Thomas E. Muir, Mayor Tami Taber, City Secretary 000000000000 y m rn rn rn rn rn rn rn rn rn O N y WOO (D-P Cfl CD -P (D W O CD P O W -p O N Z W O O O O O O O O O O O O O O O D O O O O O O O. O O O O O O O O O O O O O O O O O O O O O O O Cn P W N O Cfl 00 �4 O C3i 4 W N O� W W W Cn Cn C31i C3� CJi U'1 CJ1 W W W O 1! 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Co 00 O O W 0 00 O m (D Cn 0 w O J 00 -� -� Cn P C , McnaoMMoo��(o-�rs> cfl W01-P co 00 C) co 000 1 O C71 In CL r a o Q. N r E C (D S M% =r CL N O� (n, xCA Q a O m0�+ O �•' p D N C p _ , C (D C p a O a NINI,N p IN m 300 p NO O II1" W 0r srr C1 ill �_ C P vi: C CD W cnIN, a a . (D O ICD I CL `< CD cn (D '� co cr (ON 0 np' (A CL O =1. N c� 0 3 �' m 0 0 w 0 0 0 0 0 0 .�, rn rn co W rn SANGER PUBLIC LIBRARY MONTHLY REPORT FEBRUARY 2011 Submitted by Victoria Elieson HIGHLIGHTS: After several days of really cold weather, a pipe burst in the ceiling over the children's area. With help from the City Manager, the City Secretary, and several department heads, the leak was stopped and the drying out process was begun. The secretaries at city hall donated their space heaters during a critical time, and there was only a little damage to the library and its books. Besides the ceiling, repairs were done to the roof and the rain gutters (unrelated to the leak), ADMINISTRATION: The library didn't close during the bad weather. Use was steady, but light. The decline in program attendance, circulation and computer use is attributed to the two stretches of cold weather. Finished review of the Collection Development Policy with the Library Board. Meetings attended: City Council Workshop, 2/7 Denton County Library Advisory Board, 2/17, Denton North Texas Library Consortium, 2/17, Mineral Wells Library Board, 2/28 CIRCULATION: Sent DVD, VHS and audiobook packets to Little Elm who will soon send us some from their collection. Packets consist of older items whose popularity has waned at our library. PROGRAMS: Adult programs held: Two Knitting and Crochet workshops, Open Crop Scrapbooking, Health Matters2 — Colds and Allergies (with NP Rick Calhoun), Searching for a Job Online and the book club meeting. A gaming weekend (Friday evening and two Saturday sessions) was well attended by the teens, along with one adult and a few children. Only two attended on Friday evening. The Storytime theme for January was "Emotions". The first two programs were cancelled because no one attended due to the weather. At the "Scared, Shy, Brave" program, children enjoyed making a Monster -in -the -Closet picture, and then scaring each other with their monsters. For the "Happy, Sad" program children acted out the folktale of the man who discovers peace and quiet after first bringing farm animals into his home and then taking them back out. Babygarten (the new program) was moved to Wednesday mornings. There was slightly better attendance. This ll probably build over time. s program wi FEBRUARY 2011 STATISTICS 2010 2011 BORROWER CARDS Last Month 2677 3726 New Cards 68 35 Cards reactivated 47 10 TOTAL 2792 3771 Nonfiction 444 294 Fiction 728 702 Junior Fiction 154 164 Children's Books 513 403 Leased Books 148 107 Interlibrary Loan 4 7 Spanish Materials 7 41 Audio Books 115 107 Music CDs 63 28 Video Materials 927 743 Equipment 14 5 from other libraries 74 151 TOTAL CIRCULATION 3117 2752 to other libraries 24 57 INTERNET USERS 718 660 PROGRAMS Children's Programs 7 6 Children Attending 65 41 Adults Attending 44 23 Other Programs 7 9 Number Attending 57 68 VOLUNTEERS Number of Adults 7 11 Number of Juniors 2 2 Number of Hours 57 73 COLLECTION Books 15552 16565 Leased Books 168 179 Paperback Fiction 2444 2521 Audio Books 605 605 Music CDs 392 358 CD-ROM 196 198 Videocassettes 940 907 DVD 649 800 Microfilm 79 79 Equipment 4 4 TOTAL COLLECTION 21029 22216 REVENUE Fines $280.30 $163.16 Copies $157.95 $102.15 ILL Postage $11.55 $10.89 New Cards $5.00 $2.50 TOTAL $454.80 $278.70 Health Matters - free informative monthly series continues Feb. 22 To��ic swill be "Colds and Allergies fay Lynne S. Smiland Health care issues are all over the news these days. Laws are changing; insurance coverage is changing; Medicare is changing; and even health recommendations and testing guidelines are changing. *110 help our patrons stay on top of these evolving issues and be informed health care consumers, Sanger Public Library is hosting "Health Matters", a free series of informative discussions on tile: last Tuesday of each month, Sessions are being planned to feature nutrition, dental care, sleep problems, exercise, insurance and Medicare changes, and other health concerns. The series continues on Tuesday, February 22, at 7 pone Family Nurse Practitioner Rick Calhoun will present "Colds and Allergies". Rick has been in health care for over 15 years, first as a Pediatric. and Neonatal Intensive Care specialist, then in General Medicine. A graduate of "Texas Woman's University, he has been a board certified Family Nurse Practitioner since 2003, first in McKinney and Dennison, and in Sanger since 2006. He is especially interested in Pediatric Healthcare, Women's Health, Mental Health issues, and Asthma and Allergy. He has been married for over 15 years and has 3 children, so he has seen a lot of colds at home as well as at work. Colds and allergies may seem minor compared to more life -threatening, more debilitating diseases, but they have a tremendous impact on our society. In the course of a year Americans suffer 1 billion colds, with students missing about 22 million school days, according to the CDC. Allergic rhinitis is estimated to affect approximately 60 million people in the U.S. When allergies lead to asthma it gets even more serious; the total cost to society was $56 billion in 2007 (the most recent year available). Besides the cost in medications, doctors, and hospitals, the producdvity loss is staggering. What can we do to prevent or alleviate these health problems? How do we know what is causing our runny nose or cough, or when should we stay home from work or school? 12ick will discuss all that and more, so plan now to at toy'"Health Matters" series at the library on February 22"'', at 7 p.m. feel free to bring any questions and concerns about colds, allergies, and asthma. Reservations are not required but to save a seat, or for more in or to suggest a health concern that we can address, call the library at 940- 455 3257, come by 501 Bolivar, or e-mail us at lib rar ycle rk@ sange r texas. org. Q,.y�c�e�' Co -vim ► �' Open Crop Scrapbooking By Lynne S. Smiland Most people take photographs of the momentous events in our lives, or treasure those cute photos of the kids. The photographs may be all put away neatly, or thrown into a drawer or box to work on, "someday". Scrapbooking is a way to organize and preserve the photos you want to keep, and helps document the situations that have been captured by the camera. Whether you already are an avid scrapbooker, a newbie, or just interested in seeing what it is all about, your library is here: to help. Sanger Public Library will host a free "Open Crop" scrapbooking session on Saturday, February 26"', from 2 to 5 p.m. An "Open Crop" is working on whatever scrapbooking someone wants to do, while having access to specialized machines and tools. Sanger Public Library to Provide Computer Skills for Job Seekers Almost all employers in most fields now require that their employees have some degree of computer literacy, and online sites and search engines continues to grow in popularity as places to post and find work. Many Texans have limited computer knowledge, which hurts their chances in the job market. As the national and state economies struggle, it is more important than ever that job applicants are computer literate and can take advantage of online job searching resources. In response to this need, Sanger Public Library will be hosting a series of 3 classes that aim to address workforce development in the Sanger community. Classes will be open to the public and will focus on two areas: general computer literacy, including Computer, Internet, and Email Basics, and skills specific to job searching and applying for work online. Both of these skill sets have been proven effective in finding and keeping a job. The library will provide Sizzex a and Cricut©machines and a few dies for them, a large supply of stencils and paper - piecing patterns, and some paper and embellishments. We. also have a variety of scrapbooking books available for ideas and inspiration. Participants are asked to bring whatever paper project they want to work on, and the supplies they need. They are welcome to bring dies and cartridges to fit our die -cutting devices. Extra scrapbooking supplies may be brought and shared or traded with others, or donated to the library for future scrapbooking events. Finished pages or scrapbooks are also great to bring to show others and spark new ideas. (Continued on pg. 3 - SECTION A) All classes will be held in the library, located at 501 Bolivar Street. Classes will last 2 hours. The first class "Searching for a job Online" will take place at 10:00 on Saturday, February 260 "Computer and Internet $asics" and "Email Basics" will be in March on a weekday morning. The classes are made possible by the Digital Literacy Corps, a program implemented by North Texas Library Partners (NTLP) in partnership with public libraries in north Texas. The goal of the DLC is to achieve a stronger Texas workforce through resource sharing and community empowerment: NTLP trains instructors and coordinates classes; libraries provide the space to hold classes and community outreach; a select group of in teach classes. To sign tip for a class call the Sanger Public Library at 940-458-3257. Scrapbooking (Continued from pg. 2 SEC•I'ION A) To participate in this free workshop, grab your photos and supplies and plan to come to the library on the 2611' at 2 p.m. Space is limited, so to reserve a spot, please call 458- 3257, come by 501 Bolivar, or e mail us at library©sangertexas.org. If you are interested, but just canIt make it this time, let us know and we will remind you of future events. SANGER ANIMAL SHELTER MONTHLY REPORT MONTH & YEAR _February 2011 NAME Anthony Dodson SUBMITTED: _3/2/11 Started With© , - Returned. to owner Sent to Noah s Ark — Sent to Other Agency i •.. -• I. - 1 1 1 i•, Euthanized Other Outcome (Specify) roces An _Shelter _a____.End .' __ Month