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01/03/2011-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, JANUARY 3, 2011 7*00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: December 6, 2010 - Worlc Session December 6, 2010 - Council Meeting b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Discuss, Consider and Possibly Act on Awarding Contract to Dean Construction for the Construction of the Porter Sports Complex Improvements. 6. Discuss, Consider and Possibly Act on Approving Dean Construction Amendment Number Two Covering the Construction Manager at Risk (CMR) for the Construction of the Porter Sports Complex. 7. INFORMATION ITEMS a) Investment Report b) Library Monthly Report for November c) Resignation of 4A Member, William Fuller d) 2009-2010 Equity Return - Workers' Compensation Liability and Property Funds e) ATMOS Rider GCR - Rate Filing Under Docket No. 9762 8. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general/public at all times, and said notice was posted on the following date and time: ` 0, 2 0/0 at."' Lan. and shall remain posted until meeting is adjourned. e, I Tami Taber, City Secretary City of Sanger, Texas MINUTES: CITY COUNCIL WORK SESSION December 6, 2010 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Andy Garza OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Jeanie Baragas and Jason Pierce of Upper Trinity Regional Water District. 1. Call Meeting to Order. Mayor Muir called the meeting to order. 2. Presentation by Upper Trinity Regarding Watershed Protection. Jason Pierce gave a Power Point presentation regarding the importance to protect local watersheds. 3. Overview of Items on Regular Agenda. 4. Adjournment. Mayor Muir adjourned the meeting. MINUTES: CITY COUNCIL MEETING December 6, 2010 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Andy Garza PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Mike Walker, Leonard Dodson, Wade Herring, Kelli Alexander, Sam Alexander, Laura McNeill, Jennifer Keahey, Bobby Swan, Nathan Maddox and 'Meredith Denton 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order, Councilman Garza led the Invocation followed by Councilwoman Johnson leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli Alexander spoke about Noah's Ark. CONSENT AGENDA 3. a) Approval of Minutes: November 15, 2010 - Work Session November 15, 2010 - City Council b) Disbursements 4. Discuss, Consider and Possibly Act on Approving an Interlocal Agreement with Denton County for Ambulance Protection. 5. Discuss, Consider and Possibly Act on Approving an Interlocal Agreement with Denton County for Fire Protection. 6. Discuss, Consider and Possible Act on Approving an Interlocal Agreement with Denton County for the Design and Reconstruction of Keaton Road and Freese Drive. Councilman Martin made a motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 7. Consider any Items Removed from Consent Agenda. None. REGULAR AGENDA 8. Discuss, Consider and Possibly Act on Approving Resolution #R12-12-10 - Recognizing the Need to Protect the Lewisville Lake Watershed. Councilman Patton made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 9. Discuss, Consider and Possibly Act on Approving Resolution #R12-11-10 - Improvements to Interstate 35 East as Designed by the Texas Department of Transportation to be Fully Funded and Implemented for the Full Project Length From Interstate Highway 635 in Dallas County to U.S. Highway 380 in Denton County. Councilman Martin made a motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 10. Discuss, Consider and Possibly Act on Approving Agreement with Noah's Ark SPCA/Human Society. Councilwoman Johnson made a motion to approve by taking out "proposed", and add micro -chipping to the agreement. Seconded by Councilman Garza. Motion carried unanimously. 11. INFORMATION ITEMS a) Investment Report b) Monthly Library Report for October c) ATMOS Rider GCR-Rate Filing Under Docket No. 9762 12. Adjourn. Mayor Muir adjourned the meeting. 12/07/2010 9:01 AM A / P CHECK REGISTER PAGE: 1 PACKET: 03785 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK :DOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 07860 ACT PIPE SUPPLY, INC I-487281 FIBERGLASS SHOVELS R 12/07/2010 59.78CR 045133 59.78 22620 ARAMARK UNIFORM SERVICE I-201012023679 OCT & NOV UNIFORMS R 12/07/2010 614.54CR 045134 614.54 00420 BOUND TREE MEDICAL, LLC I-80507709 LATEX GLOVES R 12/07/2010 345630CR 045135 345.30 00430 EDDIE BRANHAM I-201012063695 RENEWAL OF CDL R 12/07/2010 69.00CR 045136 69.00 20410 CARE NOW CORPORATE I-851265 STANDARD D/S R 12/07/2010 70.00CR 045137 70.00 02490 CENTURYLINK I-K112301043 FAX LINE, LABOR/SRV CHARG R 12/07/2010 250.00CR 045138 250.00 12760 CINTAS, INC. I-492391883 UNIFORMS R 12/07/2010 64.25CR 045139 I-492395195 UNIFORMS R 12/07/2010 64.25CR 045139 128.50 21100 COLEMAN LAW FIRM I-11/10 MUNICIPAL PROSECUTOR R 12/07/2010 641625CR 045140 641.25 00640 COMMERCIAL SERVICES I-12/10 ICE MACHINE LEASE R 12/07/2010 400.00CR 045141 400.00 22580 COOKE COUNTY WINNELSON I-253910-00 OUTDOOR BOXES FOR PLUG R 12/07/2010 30.61CR 045142 I-254698-00 1/2" EMT METAL CONDUIT R 12/07/2010 31.43CR 045142 62.04 00800 COSERV ELECTRIC, I-6000792 3 STREET LIGHTS ON MARION R 12/07/2010 11252.79CR 045143 11252,79 08770 CFI OFFICE PRODUCTS I-2727186 CC MACHINE TAPE R 12/07/2010 2.00CR 045144 I-2728939 CC MACHINE TAPE R 12/07/2010 170.95CR 045144 172.95 08460 DELL COMPUTERS, LLP I-XF4X26X88 SERVER - CITY HALL R 12/07/2010 31217448CR 045145 31217.48 12/07/2010 9:01 AM PACKET: 03785 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 2 CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ._:JDOR 14900 DENTON MUNICIPAL UTILITIES I-201012063693 10/10 - 11/9 TESTING R 12/07/2010 240aOOCR 045146 240.00 1 DOROTHY ROMINES I-201012013668 ROMINES- 11/25 R 12/07/2010 100.000R 045147 100.00 00920 ELLIOTT ELECTRIC I-19-30695-01 HEAT SHRINK R 12/07/2010 131660CR 045148 I-19-31178-01 120 PLUG -ENGINE 2 R 12/07/2010 18.66CR 045148 150.26 20710 CHERYL HAZELWOOD-ESTES CPA, P.C. I-650 NOV 2010 R 12/07/2010 61675.00CR 045149 6,675.00 20980 EXPRESS SERVICES, INC. I-99028851-6 11/21 R 12/07/2010 21792.74CR 045150 I-99053226-9 11/14 R 12/07/2010 21649.84CR 045150 5,442.58 22440 FERNO I-20212 PRO -FLEX COT,IV POLE R 12/07/2010 41399.40CR 045151 41399,40 18340 FIRST ADVANTAGE BACKGROUND SVCS I-77SOYD1010 4 BACKGROUND CHECKS R 12/07/2010 93.50CR 045152 93.50 't90 FJELMAN I-NP27573810 FUEL 11/22 - 11/28 R 12/07/2010 11504.99CR 045153 I-NP278498441 FUEL 11/15 - 11/21 R 12/07/2010 21106.25CR 045153 3,611.24 22690 GEAR CLEANING SOLUTION I-3154 CLEANING OF PPE R 12/07/2010 406.46CR 045154 406.46 20220 INGRAM I-55356859 13 BOOKS 1 AUDIO R 12/07/2010 68.45CR 045155 68.45 16010 LARGE PRINT OVERSTOCKS I-893107 7 BOOKS R 12/07/2010 76.43CR 045156 76.43 01310 LUTTRULL MCNATT, INC. I-514234 HEADLIGHT WIRING HARNESS R 12/07/2010 65.80CR 045157 I-CVCS540346 INSPECTION #C671-24 R 12/07/2010 14.50CR 045157 80.30 21360 NJSCO I-1103101 ANT BAIT R 12/07/2010 498.00CR 045158 498.00 12/07/2010 9:01 AM PACKET: 03785 Regular PaymentsCM VENDOR SET: 99 BANK FOOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 3 CHECK CHECK CHECK CHECK .�NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 08690 O'REILLY AUTO PARTS I-258499 4" TAIL LIGHTS & LED LGHT R 12/07/2010 154.08CR 045159 I-258500 4" TAIL LIGHTS & LED LGHT R 12/07/2010 232.42CR 045159 I-258501 4" TAIL LIGHTS & LED LGHT R 12/07/2010 274.80CR 045159 I-266479 AIR/OIL FILTERS 10-20 R 12/07/2010 17.50CR 045159 I-266570 AIR/OIL FILTERS 10-20 R 12/07/2010 6.87CR 045159 I-267314 BATTERY R 12/07/2010 256973CR 045159 942.40 09090 PERKINS ENTERPRISE I-2035 YEARLY TESTS,AIR ANALYSIS R 12/07/2010 540s58CR 045160 540.58 11170 RICOH A14ERICAS CORP:QDS I-18205179 COPIER LEASE R 12/07/2010 227.71CR 045161 227.71 02200 ROADRUNNER TRAFFIC SUPPLY, INC. I-37403 2 PART APDXY R 12/07/2010 212.00CR 045162 212.00 02520 S F F M A I-201012013667 DUES/CERTS R 12/07/2010 40.00CR 045163 40.00 02260 SS TELEMETRY I-8571 UT RD WATER WELL REPAIR R 12/07/2010 11703.11CR 045164 1,703.11 00 PRECIOUS STAFFORD I-111210- NOV 16 - 18 R 12/07/2010 137650CR 045165 I-113010 11/23/10 R 12/07/2010 110.00CR 045165 I-120310 11/30 - 12/2 R 12/07/2010 220600CR 045165 467.50 18620 STERICYCLE C-201012063696 STERICYCLE R 12/07/2010 23.27 045166 I-4002174376 BIO PICK-UP R 12/07/2010 90.27CR 045166 67.00 21470 TALES OF WONDER I-106114 BOOKS R 12/07/2010 128.75CR 045167 128.75 04550 TCCA I-201012063694 ANNUAL MEMBERSHIP R 12/07/2010 40.00CR 045168 40.00 11030 TCEQ I-PHS0123787 ANNUAL PERMIT 90610006 R 12/07/2010 41448.35CR 045169 41448,35 18400 TECH SERV CONSULTING & TRAINING, LTD. I-20100815 ENGINEERING - CENTURYLINK R 12/07/2010 286638CR 045170 286.38 12/07/2010 9:01 AM A / P CHECK REGISTER PACKET: 03785 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT ,__;DOR NAME / I.D. DESC. 12650 TEXAS COMMISSION ON FIRE PROTECTION I-201011293663 CERTIFICATION FEE 2160C TIMECLOCK PLUS I-267037 6.0 UPGRADE 03970 TMCCP I-201012023678 ELECTION LAW MANUAL 19160 i90RKERS ASSISTANCE PROGRAM, INC. I-37878 NOV 2010 TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE-V]RITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 12/07/2010 R 12/07/2010 R 12/07/2010 R 12/07/2010 NO# DISCOUNTS 42 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 PAGE: 4 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 35.00CR 045171 35.00 11000900CR 045172 1,000.00 15a00CR 045173 15.00 144.18CR 045174 144.18 CHECK AMT 39,423.21 0.00 0.00 0.00 0.00 0.00 0.00 39,423.21 TOTAL APPLIED 39,423.21 0.00 0.00 0.00 0.00 0.00 0.00 39,423.21 12/07/2010 9:01 AM PACKET: 03785 Regular PaymentsCM VENDOR SET: 99 13PNK POOL POOLED CASH ACCOUNT _.:1DOR NAME / I.D DESC A / P CHECK REGISTER PAGE: 5 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT ------------------------------------------- 001 12/2010 191014.15CR 008 12/2010 20,409.06CR ALL 39,423.21CR 12/09/2010 5:05 PM A / P CHECK REGISTER PACKET: 03799 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT .. tQDOR NAME / I.D. DESC 2273C NOAH'S ARK ANIMAL SHELTER I-201012093708 VET SERVICE 10-19 - 11/24 TOTP.L ERRORS: 0 CHECK CHECK TYPE DATE R 12/09/2010 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 2,820o00CR 045189 2,820.00 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 2/820600 2,820.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 2,820.00 2/820600 TOTAL WARNINGS: 0 12/15/2010 5:20 PM PACKET: 03820 Direct PayablesAEP VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT DIRECT PAYABLES CHECK REGISTER CHECK CHECK CHECK Vt�OR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# 1843C FIRST UNITED BANK PAGE: 1 CHECK AMOUNT I-201012153747 NOV 2010 AEP R 12/15/2010 297,159.69 045258 297,159.69 ** B A N K T O T A L S ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 297,159.69 297,159969 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 297,159.69 297,159.69 12/21/2CL 11:25 AM PACKET: 03949 Regular Payment3CC VENDOR. SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER . DOR NAME / I.D. DESC 22300 C2RD SERVICE CENTER I-?01011163642 GAMING DAY SUPPLIES I-201012213761 TPCLS CONE HOTEL I-201012213762 LOWES-CHRISTMAS LIGHTS I-201012213763 COFFEE I-201012213764 TCMA DUES TML DIRECTORY I-201012213765 ESTRATEGY SOLUTIONS I-201012213766 ICMA I-201012213767 COUNTY BUILDERS E_ F>JRS: 0 CHECK CHECK TYPE DATE R 12/21/2010 R 12/21/2010 R 12/21/2010 R 12/21/2010 R 12/21/2010 R 12/21/2010 R 12/21/2010 R 12/21/2010 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 89.17CR 045274 417.05CR 045274 127.12CR 045274 39.96CR 045274 333.37CR 045274 35.00CR 045274 245.00CR 045274 13.98CR 045274 11300,65 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED. REGULAR CHECKS: 1 0.00 1,300.65 1,300.65 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: CORRECTIONS: 0 0 0.00 0.00 0.00 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 1,300.65 1/300965 TOTAL WARNINGS: 0 12/2 /1C1J 3:56 PM PACKS':: 33857 Direct Payables VENDCv. S7T: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT DIRECT PAYABLES CHECK REGISTER CHECK CHECK ._..FOR I.�. NAME TYPE DATE 1843C FIRST UNITED BANK I-201012223775 BRAZOS OCT 21 - NOV 20 R 12/22/2010 ** B A N K T O T A L S ** NO# REGULAR CHECKS: 1 HANDWRITTEN CHECKS: 0 PRE -WRITE CHECKS: 0 DRAFTS: 0 VOID CHECKS: 0 NON CHECKS: 0 CORRECTIONS: 0 BANK TOTALS: 1 PAGE: ? CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 10,524.72 045277 10,524.72 DISCOUNTS CHECK AMT TOTAL APPLIED 0.00 10,524.72 10,524.72 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,524.72 10,524.72 12/22/201' 10:03 AM PACKET: 03855 Regular Payments VENDOF. SET: 99 BANK POOL POOLED CASH ACCOUNT .SDO NAi4E / I.D. DESC 17820 C 5 K PAINT G BODY -.01012153744 PAINT BED & BUMPEF TOTAL E3F.ORS: 0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 12/22/2010 CHECK DISCOUNT AMOUNT NON 800oOOCR 045276 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 1 0.00 800.00 800.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.o0 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 800.00 800.00 PAGE: i CHECK A[40UNT 800.00 u�ge� zTEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable Ej Yes N Not Applicable Council Meeting Date: January 3, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date -—` ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss and Possibly Act on Awarding Contract to Dean Construction for the Construction of the Porter Sports Complex Improvements. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ®CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $7771 BACKGROUND/SUMMARY OF ITEM Porter Sports Complex was advertised and staff received bids from eighteen (18) sub -contractors covering fifty- one (51) various elements of the Porter Sports Complex (PSC). The bids were evaluated by Dean Construction (Construction Manager at Risk (CMR)) a guaranteed maximum price of $2,958,566.00 was provided. The breakdown for the total cost associated with the proposed improvements is attached for your review. The base bid for the PSC is $1,813,019.00. The City of Sanger received bids totaling $314,284.00 covering alternates two through five which include the following improvements: Alternate 2: Furnish and Install all sports lighting poles, fixtures and control link; Alternate 3: Furnish and install plant materials as per landscape plans; Alternate 4: Furnish and install electrical conduit for the regulation soccer field; Alternate 5: Furnish and install concrete trail along the northern PSC area. Additional costs shown in the guaranteed amount cgver Keaton Road Extension ($454,000.00), CMR Management Fee ($312,263.00), Contingency, Surveying and Testing Allowances. The allowance amounts are equal to $65,000.00, STAFF OPTIONS &RECOMMENDATION Staff recommends to award of contract to Dean Construction for the guaranteed maximum amount of $21958566.00. List of Supporting Documents/Exhibits Attached: Recommendation Letter fi•om Dunkin, Sims and Stoffels Prior Action/Review by Council, Boards, Commissions or Other Agencies: Dunkin Sims Stonels, Inc 9603 White Rock Tr., Suite 210 Dallas, Tx 75238 Attention :Dennis Sims Please find the following breakdown for Porter Sports Park which includes both Keaton Rd extension and the recent bid on Dec. 17`1' , and the final items which will make up our GW. Alternates #2, #3,#4 & Keaton rd extension ----------------- Construction contingency---------- Surveying allowance ------------------------------------------------------- Testing allowance ------------------------------------------- Sub total-- ---------$40,000.00 -------$15,000.00 ----------$10,000.00 Contractors fee (inchiding bond & G/C} cr .118 x $2,646,303.00------------$312,263.00 December 27, 2010 Mr. Robert Woods Director of Public Works/City Engineer Clty of Sanger 201 Bolivar Street Sanger, Texas 76266 Re: Porter Sports Complex Dear Mr. Woods: Bids for the above referenced project were opened on December 17, 2010, at 10:00 A.M. in the Sanger Public Works Building. There were 18 sub -contractors submitting 51 different bids on various components of the Porter Sports Complex. The bids were accepted and evaluated by Dean Construction, the construction manager for the project. Upon final review Dean Construction has provided a guaranteed maximum price of $2,958,566.00 for construction of the Porter Sports Complex. This price includes the construction amount for Keaton Road. Attached is a summary of the total GMP prepared by Dean Construction for you evaluation. Please let me know if you have any questions . Sincerely, K Dennis Sims, ASLA 9603 White Roek Trail, Suite 210 Da11as, Texas 75238 (21A) 553-5778 .u�ge�c TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ® Not Applicable Council Meeting Date: January 3, 2011 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider and Possibly Act on Approving Dean Construction Amendment Number Two (2) Covering the Construction Manager at Risk (CMR) for the Construction of the Porter Sports Complex. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ®CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM On May 17, 2010 Council approved the selection of Dean Construction as the Construction Manager at Risk (CMR). On November 15, 2010 council approved the contract with amendment number one covering the Keaton Road Extension. STAFF OPTIONS & RECOMMENDATION Staff recommends to approval of amendment number two to Dean Construction for the guaranteed maximum amount of $2,958,566.00. List of Supporting Documents/Exhibits Attached: Amendment Number Two Prior Action/Review by Council, Boards, Commissions or Other Agencies: - _ATM CMc . .. Document A121 ' Amendment03 , TO AGREEMENT BETWEEN OWNER AND CONSTRUCTION • Pursuant to Section 2.2 of the Agreement, dated October 26, 2010 between City of Sanger (Owner) and Dean. Construction, xn(the Construction Manager), for Porter Sports Complex (the Project), the Owner and Construction Manager establish a Guaranteed. Maxitmnn Pl•iee and Contract Time for the Work as set forth below, ARTICLE ( GUARANTE>;D MAXIMUM PRICt: The Construction Manager's Guaranteed Maximum Price for the Work, ineltiding the estimated Cost of the Work as defined in Article 6 and the Construction Manager's Fee as defined in Article S, is Two million five hundred four thousand five hundred, sixty—six Dollars($ 2,504,566.00 ) This Price is for the performance of the Work in accordance with the Contract Doctiments listed and attached to this Amendment and marked Exhibits A through V, as follows; ' Exhibit A brawings, Specifications, addenda and General, Supplementary and other Conditions of. the Contract on which the Guaranteod Maximum Price is based, pages 1 throug t140, dated November 15, 2010 Exhibit B Allowance items, pages N/A through , dated Exhibit C Assumptions and Clarifications made in preparing the Guaranteed Maximum Price, pages 1 through 1 , dated December 17, 2010 Exhibit D Completion Schedule, pages N/A t1u•ouglt ,dated Exhibit E Alternate Prices, pages N/A through , dated Exhibit P Unit Prices, pages N/A ARTICLE 2 CONTfiAGT TIME The date of Substantial Completion establislteci by (his Amendment is: through ,dated ;aTlTl►�C (Signature} (Printed rrrntle and Mlle) dafe CONSTRUCTION MANAGER (Sigrtatra•e) (Printed name and tilie) ATTEST ATTEST CAUiIQNr You should stgn an origins) AlA Contract gocument, on which this text appears in RED. An original asauros that changes will not be obscured, AIA Document A1217MCMc:.2003 and AGC DOCUm0111 606. Copyright 01991 and 2003 by The American Institute of Archilecle. All rights reserved. WARNING: This AIA® Document to protected by U,S, Copyright Law and international Trestles. Unauthorized reproduction or distribution of this AiA? Document, or any portion of It, may rosult in savors civil and criminal penalties, and will be prosecuted to tho maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, a -mall The American Institute of Architects' legal counsel, copyright®ata.org, Dunkin Sims Stottels, Inc 9603 White Dock Tr,, Suite 210 Dallas, Tx 75238 Attention ;Dennis Sirns Please find the following breakdown for Porter Sports Park which includes both Keaton IZd extension and the recent bid on Dec. 17"' , and the final items which will make up our GW, Contractors fee (including band & G/C) � .118 x $2,b4fi,303.40 _--•------»-$312,263.00 p -P -P 4p 4p 4p 4p 4p 4p 4p 4p (n- � �I J (:) Co 0) 0) 0) 04) CY) (3) N N O O (D (D OD co J CA Ut C>7 -� -I W W N � -P N O -p N Z -P O `mil W � Oco �. 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The next morning the Smash Brothers tournament was held. Sanger's top eight players played in the National Tournament that started at noon. We finished number 16 in the National Tournament (out of over 70). Only the top eight advanced to the finals, so we were out of the tournament. We probably would have done better if we had been represented by only our top two or four players. We did have fun, and continued to have fun with free play until late in the afternoon. A short MarioKart tournament was also held. ADMINISTRATION: Betsy Mejorado started work as a circulation clerk and she speaks Spanish. Meetings attended: Library Board, 11/15 She is very friendly, quick to learn Denton County Library Advisory Board, 11/I8, Lewisville COLLECTION: Many of the Spanish children's books from the AMO LEER grant were made ready for the shelf. Over 500 new books were added during November, three times as many as in a typical month. Received a donation from Denton Public Library of "Ingles Sin Barreras", a 12 volume audio and DVD set for learning English. This will be a valuable addition to our growing Spanish collection. SPECIAL PROJECTS: Filed the final report to the Tocker Foundation. The grant was used for new computers, new chairs in the computer room and CASSIE software for computer management. PROGRAMS: Two Knitting and Crochet workshops were held, as well as an adult book club meeting and a grocery coupon exchange evening. Fourteen people played for fun at the Friday night preview for National Gaming Day @ Your Library. On Saturday, 36 people played and there were six to eight spectators for the local and the National Tournament. The Storytime theme was "Fall". At the first program "Scarecrows" kids made a jointed scarecrow puppet. Children made leaf rubbings at the "Plants in the Fall" program. They enjoyed pretending to gather nuts and to hibernate during the "Animals in the Fall" program. Then they made a pinecone bird feeder. At the final program "Giving Thanks" children made wreaths from craft foam leaves. BORROWER CARDS Last Month New Cards Cards reactivated TOTAL CIRCULATION Nonfiction Fiction Junior Fiction Children's Books Leased Books Interlibrary Loan Spanish Materials Audio Books Music CDs Video Materials Equipment from other libraries TOTAL CIRCULATION to other libraries NOVEMBER 2010 STATISTICS 2009 2010 2469 3544 40 40 18 28 2527 3612 286 303 524 809 234 183 588 571 139 190 17 12 8 41 116 116 51 30 572 602 13 1 125 2518 2983 63 INTERNET USERS 954 689 PROGRAMS Children's Programs 7 7 Children Attending 50 55 Adults Attending 20 26 Other Programs 4 6 Number Attending 56 76 VOLUNTEERS Number of Adults 7 13 Number of Juniors 2 1 Number of Hours 55 114 COLLECTION Books 15495 16273 Leased Books 162 198 Paperback Fiction 2469 2555 Audio Books 584 565 Music CDs 392 358 CD-ROM 196 198 Videocassettes 906 921 DVD 607 737 Microfilm 79 79 Equipment 4 4 TOTAL COLLECTION 20894 21888 REVENUE Fines $177.55 $256.90 Copies $127.70 $122.23 ILL Postage $32.68 $5.63 New Cards $1.75 $2.00 Lost Materials $37.98 $37.89 TOTAL $377.66 $424,65 Nationaiamans Day at Library Super Mario''Smash"Broth_ popularity and educational value love with others, if you have ers champions from Sanger will of video and board games. computer skills and are willing once again have the opporhi- Besides computer gaming, to help us connect with other li- nity to compete against C-him atnps the library Would. like ;to have braries, please'call. We can use from pother libraries: $al tirday, board games acid other tabletop .' several volunteers with a vari- November 1,3 is Natiohai..Gaix�- gaine.s. But volunteers are ety of talents to share. Ing bay ® your 4brary Sanger needed for the ,event to be sue- Gall Vicky Elieson today at Pablic tibrary will bast spe' dal cessfi i. If:.you love board the Sanger Public Library 940 gaming events to celebrate the games and want to share that 45&3257. Coupon exchange to be held locally, expired to be donated to American service families The holidays will soon be here, and holiday meals and home- cookedtreats can put a serious strain on a food budget that may 6etivitim��-_ already be tight. Saving money on grocery, household, and healthcare items can be easier using manufacturers' or store coupons, such as those found in most Sunday newspapers. To help get coupons in the hands of those who will use them, the Sanger Public Library is' hosting a coupon exchange on /Qv�( em to e r 1 Thursday, November 1811, at 7 p.m. Participants should bring coupons they don't plan to use, in order to swap them. If they are organized by category, such as pet items or dairy products, exchanging will be easier. The dollar value on the coupons will not matter; anyone who brings in coupons may take coupons they want. Expired (and almost expired) coupons will also be collected for the military. American service families overseas are allowed to use manufacturers' coupons for six months after the printed expiration date in the post or base commissaries. The Women's Missionary Union at Pilgrim's Way Baptist Church is accepting these coupons to mail to bases overseas, such as those in Germany, Turkey, or Japan. The library is asking for donations of any coupons from the Sunday papers to help make the exchange a success. They may be dropped off at the front desk or put in the book drop. If you have any questions or comments, you may contact the Sanger Public Library staff at 458-3257 or through their website at www.sangertexas.org/library. Or just come by the library, at 501 Bolivar, downtown on the square. Mike Brice From: William Fuller [wffuller@embargmail.com] Sent: Friday, December 17, 2010 10:02 AM To: mbrice@sangertexas.org Subject: 4A Board resignation Mike After serving on the Board of the 4A Sanger, Texas Industrial Development Corporation for the past ten years, I am tendering my resignation effective this date, December 17, 2010. I have enjoyed working with you and my fellow board members and wish to thank the city councilmen for the opportunity to have served the city.. I believe it is time to step aside and provide an opportunity for a new member on the board. Respectfully, William Fuller William and Joyce Fuller wffullert@embargmail.com 1 December 1, 2010 Mr. Michael Brice City Manager City of Sanger PO Box 1729 Sanger, TX 76266-1729 RE: 2009-10 Equity Return —Workers' Compensation, Liability and Property Funds Dear Mr. Brice: The City of Sanger is eligible to receive a portion of equity distributions from the Workers' Compensation, Liability and/or Property Funds, approved by the Pool's Board of Trustees. The attached Announcement explains the conditions and eligibility criteria for the equity return. This action is in keeping with the Pool's long-standing policy of returning equity to Members when financial results are favorable. Your loss ratio and length of membership in the Workers' Compensation, Liability and/or Property Funds qualify you for a total equity return of '15,288. Your equity return check is enclosed. The City of Sanger has received $88,282 in equity returns since 2003-2004 as shown in the table to the right. Because of positive financial results, the Pool has returned equity from the Workers' Compensation, Liability and/or Property funds in fourteen of the past seventeen years. The Pool is pleased to distribute this equity return earlier than in prior years. The Pool is distributing these funds earlier this year in recognition of the challenging economic environment faced by many of its members. CITY OF BANGER URNS SINCE 2003.04 EQUITY RET Thank you for your successful efforts in controlling losses. Remember that the Pool's Loss Prevention staff is available to provide training and assistance in all aspects of loss prevention. On behalf of the Board of Trustees, thank you for your continued participation in the Pool. Please contact your Field Services Representative at I4W537-6655 if you have any questions. Sincerely, X� R. Marvin Townsend Executive Director cc: Tami Taber, City Secretary 3141 TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL 1821 Rutherford Lane, First Floor •Austin, Texas 78754 • (512) 491-2300 • (800) 537-6655 Texas Only P.O. Box 149194 •Austin, Texas 78714-9194 David J. Park Vice President Rates & Reoulatory Affairs December 20, 2010 City Official Re: Rider GCR -Rate Filing under Docket No. 9762 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the January 2011 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative proposes only and no action is required on your city's part. Should you have any questions, please let me know. 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