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07/06/2010-CC-Agenda Packet-RegularAGENDA CITY COUNCIL TUESDAY, JULY 6, 2010 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: June 21, 2010 -Work Session June 21, 2010 - Council Meeting b) Disbursements c) Consider Reappointing Danny Spindle the Presiding Judge, Kenneth Hartless the Alternate Judge and Hugh Coleman as Prosecutor d) Consider Reappointing Christy Punches the Municipal Court Clerk and Marcie Weir the Deputy Court Clerk and Authorize and Direct the City Manager to Oversee the Daily Operations and Performance of the Municipal Court Clerk and the Deputy Court Clerk e) Consider Reappointing Existing Board Members: Board of Adjustment: Mark McNeal, Place 2; Polly Dwyer, Place 4 Planning and Zoning Commission: Shelley Ruland, Place 2; MikeWalker, Place 6 Parks Board: Scott Harp, Place 2; Cora Harner, Place 4 4B Board: Jeff Springer; Beverly Branch; John Payne Beautification Board: Kem Green, Pay 4; Jeanice Newton, Place 6 Historical Preservation Commission: Liz Springer, Place 2; Don McLure, Place 4; Paul Dwyer, Place 6 Cultural Education Facilities Finance Corporation: John Springer; James Adams Library Board: Elizabeth Muir, Place 2; Rosene Sebastion, Place 4 f) Consider Appointing the Following to Open Board Positions: Parks: Melanie Jacobs, Place 6 4B: Christy Crutsinger 4A: Don Gillum 4. Consider any Items Removed from Consent Agenda. REGULAR AGENDA 5. Discuss and Consider Appointing One of the Following Individuals to Place 4 of the Planning and Zoning Commission: Joe Falls or Scott Stephens 6. Discuss, Consider and Possibly Act on Approving Interlocal Agreement for Property Tax Collection. I. Information Items: a) Atmos Energy Rider GCR Rate Filing Under Docket No. 9762 8. Adjournment. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time. 4A,1111, Apo00 p.m. and shall remain posted until meeting is adjourned. ,,s'"F SI01 �;°��,� Tami Taber, City Secretary �J City of Sanger, Texas �'''•,e�/ i r tf1111tiltl1�:1911�' This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES CITY COUNCIL WORK SESSION June 21, 2010 PRESENT: Mayor Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Garza OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Ted Christensen 1. Call Meeting to Order. Mayor Muir called the meeting to order. 2. General Discussion on Annexation. Discussion of future annexation and voluntary extension of the ETJ. 3. Overview of Items on Regular Agenda. 4. Adjournment. Mayor Muir adjourned the meeting. MINUTES: CITY COUNCIL MEETING June 21, 2010 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Andy Garza OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Ted Christensen with Government Capital 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order, Councilman Martin led the Invocation followed by Councilman Bilyeu leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: June 7, 2010 -Work Session June 7, 2010 - City Council b) Disbursements Councilman Patton made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. 5. Approve Proclamation 4406-18-10 -Commending Skip and Mary McNeal for Their Dedication to Their Church and Service to the Sanger Community. Councilman Martin made a motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 6. Consider, Discuss and Possibly Act on Resolution #R06-03-10 -Approving and Authorizing the City Manager to Acquire a Local Government Management Assessment from the Texas Comptroller of Public Accounts. Councilman Bilyeu made a motion to approve. Seconded by Councilman Martin. 7. Consider, Discuss and Possibly Act on Resolution #R06-04-10 -Approving and Authorizing the City Manager to Sign an Interlocal Governmental Agreement by and Between the City of Sanger, Texas, and the Texas Department of Transportation Relating to Motor Vehicle Registration Refusal Pursuant to Section 702.003 of the Texas Transportation Code. Councilman Martin made a motion to approve. Councilwoman Johnson seconded. Motion carried unanimously. 8. Consider, Discuss and Possibly Act on Resolution #06-OS-10 -Relating to Approving Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of Houston Ballet Foundation and Related Matters. Ted Christensen from Government Capital was present and advised that in six weeks the City would receive a check for a minimum of $10,000. This is another conduit financing with no liability to the City. The Sanger Cultural Education Facilities Finance Corporation approved the resolution. Councilman Martin made a motion to approve. Seconded by Councilwoman Johnson. Motion carried unanimously. 9. Consider, Discuss and Possibly Act on Sale of Property at 201 Bolivar Street. .Councilman Patton made a motion to approve the sale of the entire strip of property (15 x 100) at 201 Bolivar Street. Seconded by Councilman Garza. Motion carried unanimously. 10. Information Items: a) Financial Report b) Donation from American Electric Power (AEP) for $5,000.00 for the Sports Park c) Monthly Library Report 11. Adjournment. Mayor Muir adjourned the meeting. 6/21/2010 3:44 PM PACKET: 03278 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 1 CHECK CHECK CHECK CHECK -v�NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 18100 AMERICAN MUNICIPAL SERVICES I-201006183111 WARRANT COLLECTION R 6/21/2010 226.90CR 043363 I-201006213117 MAY 2010 BAD DEBT COLLECT R 6/21/2010 607.33CR 043363 834.23 16930 AMERICAN PUBLIC WORKS ASSOC. I-04142010 MEMBERSHIP 7/10 - 6/2011 R 6/21/2010 302.00CR 043364 302.00 01550 ATMOS I-201006183108 5/3 - 6/3 R 6/21/2010 14.58CR 043365 14.5E 21050 MULTI SERVICE CORPORATION I-01480720100527 TOSHIBA LAPTOP R 6/21/2010 709.98CR 043366 709.98 00420 BOUND TREE MEDICAL, LLC I-80429038 SYRINGE LOCK R 6/21/2010 3.42CR 043367 3.42 08770 CPI OFFICE PRODUCTS I-25B8710-0 DVD RW / COMPLETED STAMP R 6/21/2010 92.74CR 043368 92.74 11570 CULLIGAN I-06022509 WATER SERVICE R 6/21/2010 43.65CR 043369 43.65 -'io DATA BUSINESS FORMS INC. I-76849 ENVELOPES R 6/21/2010 93.25CR 043370 93.25 22180 DEBORAH L. RIDGE, RN, CA-CP SANE I-163-A EXAM S06121072 R 6/21/2010 400.00CR 043371 400.00 21970 DIEBOLD I-58719417 REPAIR DRIVE THRU TUBE R 6/21/2010 190.47CR 043372 190.47 19020 EAGLE PRESS I-38655 ANNUAL WATER REPORT R 6/21/2010 11044462CR 043373 1,044.62 03150 VICTORIA ELIESON I-201006213119 REIMB FOR SUPPLIES R 6/21/2010 60.95CR 043374 60.95 20980 EXPRESS SERVICES, INC. I-98529155-8 5/23 R 6/21/2010 11713.96CR 043375 I-98547021-0 5/30 R 6/21/2010 11269.28CR 043375 I-98570563-1 6/6 R 6/21/2010 11544.77CR 043375 4,528.01 6/21/2010 3:44 PM PACKET: 03278 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER CHECK CHECK Vt;NDOR NAME / I.D. DESC TYPE DATE 18790 FUELMAN I-NP25182386 FUEL 5/31 - 6/6 R 6/21/2010 09830 G&G TRACTOR SUPPLY, CORP I-865580 CLUTCH REPAIR #32-32 R 6/21/2010 08980 GODI EXTERMINATING I-201006183112 COMM CENTER - TRMT R 6/21/2010 22170 HAMILTON DUFFY, PC I-138-001A COWLING RD PAVING & SEWER R 6/21/2010 14050 HOUR PERSONNEL SERVICES, INC 1-8810 KENNEDY 6/6/10 R 6/21/2010 I-8811 DOUGLAS 6/6/10 R 6/21/2010 I-8830 KENNEDY 6/13 R 6/21/2010 I-8831 DOUGLAS 6/13 R 6/21/2010 15780 ITRON I-147183 HARDWARE & SOFTWARE MAINT R 6/21/2010 01300 JAGOE-PUBLIC CO., INC. I-10876MB 60 TONS HOT MIX R 6/21/2010 I-10877MB 60 TONS HOT MIX R 6/21/2010 I-10899MB 60 TONS HOT MIX R 6/21/2010 1 JANELL SHELTON I-201006183114 JANELL SHELTON R 6/21/2010 1 LAUREL GIDEON I-201006183107 LAUREL GIDEON 6/ R 6/21/2010 01920 NICHOLS, JACKSON, DILLARD,HAGER & SMITH, LLP I-201006183113 MAY LEGAL SERVICE R 6/21/2010 02050 PITNEY BOWES, INC. I-3889714-JN10 POSTAGE MACHINE R 6/21/2010 06300 POSTMASTER I-201006213120 WTR QUALITY REPORTS POSTA R 6/21/2010 18380 R & T MECHANICAL I-19026 COMM CENTER AC REPAIR R 6/21/2010 CHECK DISCOUNT AMOUNT NO# 1,961.07CR 043376 183.68CR 043377 80.00CR 093378 16,650.00CR 043379 464.00CR 043380 487.04CR 043380 580.00CR 043380 608.80CR 043380 1,867.68CR 043381 384.48CR 043382 1,027.68CR 043382 711.36CR 043382 30.00CR 043383 100.00CR 043384 48.00CR 043385 549.00CR 043386 523.09CR 043387 221.00CR 043388 PAGE: 2 CHECK AMOUNT 1,961a07 FEIti[1.] B0.00 16,650.00 2,123.52 30.00 100.00 98.00 549.00 523.09 221.00 6/21/2010 3:44 PM A / P CHECK REGISTER PAGE: 3 PACKET: 03278 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK �„JDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 22140 ROCKY RUNNELS I-58027 MOWING R 6/21/2010 75.000R 043389 I-58586 MOWING R 6/21/2010 75.000R 043389 150.00 02260 SS TELEMETRY I-8476 REPAIRS -CLARIFIER DRIVE R 6/21/2010 289.32CR 043390 289.32 17400 PRECIOUS STAFFORD I-61810 IT SUPPORT 5/16 - 6/10 R 6/21/2010 388600CR 043391 388.00 04550 TCCA I-201006183109 M. WEIR LVL II PREP & TES R 6/21/2010 75.00CR 043392 75.00 04550 TCCA I-201006183110 ANNUAL CONFERENCE -PUNCHES R 6/21/2010 200.00CR 043393 200.00 14950 ERS - TEXAS SOCIAL SECURITY PROGRAM I-201006213118 ANNUAL FEE R 6/21/2010 42.000R 043394 42.00 15670 MICHELLE WILLIAMS [ I-201006213116 CERTIFICATION TEST R 6/21/2010 30.00CR 043395 30.00 60 WORKERS ASSISTANCE PROGRAM, INC. I-36526 JUNE 2010 R 6/21/2010 144.18CR 043396 144.18 6 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 34 0.00 36,113.28 36,113.28 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 E VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 34 0.00 36,113.28 36,113.28 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 6/21/2010 3:56 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 03270 Direct PayablesCM VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR I.D. ----------------------------------------------------------------------------- NAME TYPE DATE -----------------....... DISCOUNT AMOUNT NO# AMOUNT ---------------- ----------- 18430 FIRST UNITED BANK I-201006213122 BRAZOS APRIL 21 - MAY 20 R 6/21/2010 6,268.39 043397 6/268639 ** B A N K T 0 T A L S ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0600 6,268.39 6/268939 HANDWRITTEN CHECKS: 0 0.00 0000 0400 PRE -WRITE CHECKS: 0 0000 0000 0600 DRAFTS: 0 0000 0000 0900 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0600 CORRECTIONS: 0 0.00 0000 0600 BANK TOTALS: 1 0600 6,268.39 61268.39 6/23/2010 2:56 PM PACKET: 03288 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 00600 CITY OF SANGER I-201006233126 FED -EX TO TDHCA 11170 RICOH AMERICAS CORP:QDS I-17075110 COPIER TOTAL ERRORS: 0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 6/23/2010 R 6/23/2010 CHECK DISCOUNT AMOUNT NO# 26.60CR 043398 205.33CR 043399 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 2 0.00 231.93 231.93 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 0.00 231.93 231.93 PAGE: 1 CHECK AMOUNT 26.60 205.33 6/25/2010 2:56 PM A / P CHECK REGISTER PAGE: 1 PACKET: 03295 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VT:NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 07860 ACT PIPE SUPPLY, INC I-426005 2X3 BRASS NIPPLES R 6/25/2010 25.38CR 043401 25.38 15100 JOSH BISHOP I-201006253129 JULY 6 - 8 FIELD SOB R 6/25/2010 37.50CR 043402 37.50 20410 CARE NOW CORPORATE I-843851 PRE -EMPLOYMENT R 6/25/2010 70a00CR 043403 70.00 00640 COMMERCIAL SERVICES I-201006233125 ICE MAKERS R 6/25/2010 400aOOCR 043404 400.00 00650 CONTINENTAL RESEARCH CORP I-333729-CRC-1 OIL ABSORB PADS/PANS R 6/25/2010 249.75CR 043405 249.75 18190 DEPARTMENT OF INFORMATION RESOURCE I-10020926T 2/01 - 2/28 R 6/25/2010 51.43CR 043406 51.43 17640 DOLLAR GENERAL - CHARGED SALES I-105172 SOAP,SUGAR,COFFEE,CREAMER R 6/25/2010 84.00CR 043407 84.00 18790 FUELMAN I-NP25333121 FUEL 6/14 - 6/20 R 6/25/2010 2,641.04CR 043408 2,641.04 07350 GENTLE'S OIL AND TIRE I-201006253131 BALANCE 2 PD TIRES R 6/25/2010 13.90CR 043409 13.90 08760 GT DISTRIBUTORS INC I-0315243 10-EXTREME HP LEVEL IIIA R 6/25/2010 199.90CR 043410 199.90 05510 IESI I-1200166930 20YD DUMP AND RETURN R 6/25/2010 1,116.34CR 043411 1,116.34 20220 INGRAM I-52076042 24 BOOKS R 6/25/2010 30.43CR 043412 I-52076043 24 BOOKS R 6/25/2010 10.63CR 093412 I-52198108 24 BOOKS R 6/25/2010 26.20CR 043412 67.26 08210 KWIK KAR I-431760 INSPECTION #46-22 R 6/25/2010 39.75CR 043413 39.75 08680 LOCKE SUPPLY I-13041386-00 101 BOLIVAR WATER LINE RE R 6/25/2010 24.16CR 043414 24.16 6/25/2010 2:56 PM A / P CHECK REGISTER PACKET: 03295 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 01310 LUTTRULL MCNATT, INC. I-513823 TIRE SENSOR #10-20 R 6/25/2010 I-CTCS524133 INSPECTION # 46-36 R 6/25/2010 21960 MCMASTER NEW HOLLAND I-70658 0-RING,FILTERS,PWERSTRNG R 6/25/2010 19500 NAPA AUTO PARTS I-212479/212893/2134 MISC SUPPLIES R 6/25/2010 08690 O'REILLY AUTO PARTS I-201006253130 MISC SUPPLIES R 6/25/2010 I-231113 30LB CONTAINER R134 R 6/25/2010 02970 OFFICE DEPOT I-522312329001 INK R 6/25/2010 17020 PRIORITY 1-10-2103 SAFETY VEST R 6/25/2010 18380 R & T MECHANICAL I-19038 REPLACE 2 A/C UNITS R 6/25/2010 40 RADIO SHACK I-10039739/10039879 RADIO ANTENNA CONNECTIONS R 6/25/2010 02300 SANGER COURIER: LEMONS NEWSPAPERS, INC. I-12394 SPORTSPAGE,NOTICES R 6/25/2010 19460 TCI TIRE CENTERS I-6270004406 TIRES R 6/25/2010 I-6270004408 TIRES R 6/25/2010 12290 TRIPLE JB TRANSPORTATION, I NC. I-2965 UNIT 30-30 TO DECATUR R 6/25/2010 € 19260 TYLER TECHNOLOGIES I-167039 NETWORK SUPPORT R 6/25/2010 15670 MICHELLE WILLIAMS I-50082458 STICKERS FOR MEDIC 672 R 6/25/2010 CHECK DISCOUNT AMOUNT NO# 49.58CR 043915 19.50CR 043415 621.62CR 093916 1,198.11CR 043417 950.52CR 043418 159.99CR 043418 533.26CR 043419 494.25CR 043420 11,900.00CR 043421 40.59CR 043922 705.00CR 093923 773.98CR 043924 257.46CR 043424 325.00CR 043425 11,553.00CR 043926 7.08CR 043427 PAGE: 2 CHECK AMOUNT 64.08 621.62 1,198.11 610.51 533.26 494.25 11,900.00 40.59 705.00 1,031.44 11,553.00 6/25/2010 2:56 PM PACKET: 03295 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC TOTAL ERRORS: 0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 PAGE: 3 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT NO# DISCOUNTS CHECK AMT TOTAL APPLIED 27 0.00 34,104.35 34,104.35 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 27 0.00 34,104.35 34,104.35 FISCAL YEARo PRIOR YEAR CURRENT YEAR FTJTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED* General ❑� Utility ❑ � Special ❑ � BACKGIZOIJND/Sl1MMARY OF ITEM Consider reappointment of Presiding Municipal Judge, Danny Spindle; Alternate Municipal Judge, Kenneth Heartless; and Prosecuting Attorney, Hugh Coleman, STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: Prior Action/Review by Council, Boards, Conunissions or Other Agencies: e None i FISCAL YEAR, PRIOR YEAR CURRENT YEAR rUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO DE USED: General ❑$ Utility ❑ $ Special El $ Consider reappointment of Christy Punches, Municipal Court Clerk and Marcie Weir, Deputy Municipal Court Clerk and auttiorize and• r oversee the daily operations and p erformance of the Municipal Court Clerk and Deputy Municipal Court Clerk, S FIN !P u�ge� TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: July 6, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION [:]APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ® REAPPOINTMENTS AGENDA CAPTION Consider Reappointing the Following Board and Commission Members: Board of Adjustment: Mark McNeal, Place 2; Polly Dwyer, Place 4 Planning and Zoning Commission: Shelley Ruland, Place 2; MikeWalker, Place 6 Parks Board: Scott Harp, Place 2; Cora Harper, Place 4 4B Board: Jeff Springer; Beverly Branch; John Payne Beautification Board: Kem Green, Pay 4; Jeanice Newton, Place 6 Historical Preservation Commission: Liz Springer, Place 2; Don McLure, Place 4; Paul Dwyer, Place 6 Cultural Education Facilities Finance Corporation: John Springer; James Adams Library Board: Elizabeth Muir, Place 2; Rosene Sebastion, Place 4 FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM All of the above individuals have agreed to continue to serve and are not term limited out. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: Prior Action/Review by Council, Boards, Commissions or Other • None Agencies: • None COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Yes ❑ Not Applicable Council Meeting Date: July 6, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ® REAPPOINTMENTS AGENDA CAPTION Consider Appointing the Following Individuals to Open Board Positions: Parks: Melanie Jacobs, Place 6 4B: Christy Crutsinger 4A: Don Gillum FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED [:]NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM All of the above individuals have agreed to serve and meet the eligibility requirements. Their applications are included as attachment to this item. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: • Board Applications Prior Action/Review by Council, Boards, Commissions or Other Agencies: • None 1 _ i•i` f HOME PHONE: f' I! • PRIOR SERVICE ON i CITY = • ' • •YES F YES, PLEASE DESCRIBE. I i -LEASE NUMBER EAC . H BOARDICOMMISSIONYOU ARE i IN SERVINGON WITH I FOR FIRST PREFERENCE, 2 FOR SE�COND PRErERENCE7 ETCrw LEAVE BLAN BOARDICOMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. OA212 QF ADJUSTMENT PRESERVATION COMMIS510N. BOARD,HISTORIC KEEP SANGER BEAUTIFUL BOARD PARKSLIBRARY BOARD PLANNING r ZONING COMMISSION 14ABOARD f • BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITT)=1T0ME!S`TA&T MAKE YOU A GOOD QANDI DATE FOR THE ABOVE PC SITION ,wfits1w Tow 00e Arw Z4 01 "h0i.� # R / / - - a fit• No ■. .. ... required appointee? l ri • RETURN COMPLETED APPLICATION Office City of Sanger - • • � 502 Elm Street Texas 76266 Jul 01 10 02:40p GILLUM INSURANCE 940-458-2956 p,2 NAME: D DATE: O L L CAW} ADDRESS: f73176 y HOME PHONE /— �� / EMAIL: retired, describe former occupation or profession) &JCS �O PRIOR SERVICE ON A CITY BOARDICOMMISSION? YES IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED €N SERVING ON WITH I FOR FIRST PREFERENCE, 2 FOR SECOND.PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR, BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION l 4A BOARD 4B BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): .%C Smell % �te�ai � � j ®r:� i✓c:2 :c.Cos. c4"4 A6 Cis Do you understand that attendance and active support is required for each appointee? SdYes 0 No signature: J� Date: % /011 RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. 2010 BOARD AND COMMISSION APPLICATION NAME: f�.-1� t �( 1. �'C>^; E, �( �_, G ADDRESS: HOME PHONE: BUSINESS PHONE ;� ,-', � ��_,. CELL PHONE:' � i EMAIL: OCCUPATION: (If retired, describe former occupation or profession) F n` ti e I )r r 5 t7 0`< t PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO; IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR, BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT reS, MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S):L f24c/ti\e `( of� �du�U u�-� c�Y� vain s� 1 jc� aD 0 J ❑ No Do you understand that attendance and active support is required for each appointee? Yes Signature: Dater ml RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. COUNCIL AGENDA ITEM AGENDA TYPE M Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable ❑ Yes ❑ Not Applicable Council Meeting Date: July 6, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE [']RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss and Consider Appointing one of the Following Individuals to Place 4 of the Planning and Zoning Commission: Joe Falls or Scott Stephens FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS [:]OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Both Joe Falls and Scott Stephens have applied for Place 4 on The Planning and Zoning Commission. Council to discuss and consider one appointment to Place 4. Both of their applications are included. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: • Board Applications Prior Action/Review by Council, Boards, Commissions or Other Agencies: • None 2010 BOARD AND COMMISSION APPLICATION NAME: >t, - s DATE: F: r' � ADDRESS: f�E�' _r_ t:- < HOME PHONE. EMAIL: OCCUPATION: (If retired, describe former occupation or profession) J y?pf fr. tllj _ 6 PRIOR SERVICE ON A CITY BOARD/COMMISSION? r'✓ YES NO E IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC., LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT .HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD. LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): J wive `. 'OUr�°' /'• Vf"1 �( ICJ f. r'^'/' � P, Do�`Vr1 uJunderstand that attendance and active support is required for each appointee? Q"El No y pp q pp Yes Signature' Date: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. 2010 BOARD AND COMMISSION APPLICATION NAME: �% - \ a i % / /` �' DATE: f<"iy! ADDRESS: > /` HOME PHONE: ?:> _ �' BUSINESS PHONE: CELL PHONE: EMAIL:' �" ��= OCCUPATION: (If retired, describe former occupation or profession) G' lt:>,KIft PRIOR SERVICE ON A CITY BOARD/COMMISSION? rE NO IF YES PLEASE ESCRIBE: .� v mil' 1 PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE,POSITION(S): �"' Do you understand that attendance and active support is required for each appointee? IP Yes ❑ No Signature: c�iy�� Date: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street _ Sanger, Texas 76266 This information will become a public record. Age�i zxEns COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable ❑ Yes ❑ Not Applicable Council Meeting Date: July 6, 2010 Submitted By: Tami Taber City Manager Reviewed/Approval Initials /,� Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider and Possibly Action on Interlocal Agreement for Property Tax Collection, FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS [:]OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This agreement is the same as it has been for the last several years, however, the only change is that in previous years there had been a surcharge for parcels outside of Denton County. This year Denton County has changed vendors and the new vendor will not charge for that conversion. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: Interlocal Agreement. Prior Action/Review by Council, Boards, Commissions or Other Agencies: TO: FROM: DATE: Subject: OFFICE OF STEVE MOSSMAN STATE AND COUNTY AsSESSOR•CiOLLECTOR OF TEXAS DENTON COUNTY TAX OFFICE P.O. Box 90223 DENTON, TEXAS 76202 E-MAIL: steve.mossman@dentoncounty.com Tax Entities served by the Denton County Tax Office Steve Mossman May 25, 2010 2010 Interlocal Agreements for Property Tax Collection Enclosed are three (3) copies of the 2010 Interlocal Agreements for Property Tax Collection. This Agreement is basically the same as the Agreements have been for several years. There is, however, 1 substantive change to the Agreements this year that affects municipalities and school districts that cross the County line. For the last several years there has been a surcharge for parcels outside Denton County due to the software vendor charging for the conversion of those records. This year the County has changed vendors and the new vendor does not charge for that conversion. The new software in the Tax Office represents a very large investment by the County, but without impacting the cost of collections. The per parcel fee remains $.74 per mandatory mailing: ie. tax statements and delinquent notices. If there are questions concerning the collection agreements please contact Michelle French at 940-349-3506 or myself at 940-349-3505. Please review the Agreement and present it as an agenda item to the Council or Board at the next regular meeting for approval Office by July 25, 2010. The Agreement is needed back in the Tax All three copies of the Agreement must signed and returned to the Tax Office at the address above by,July 25, 2010. (If a Council/Board meeting cannot be scheduled before July 25, 2010 please send a letter of intent and a date that the Tax Office may expect the Agreements to be signed and returned.) The Tax Office staff appreciates your continued confidence in allowing us to serve in this area. AD VALOREM DEPARTMENT 1505 E. MCKINNEY STREET DENTON, TEXAS 76201 MOTOR VEHICLE DEPARTMENT PHONE 940-349-3500 METRO 972-434-8835 FAx 940-349-3501 PHONE 940-349-3510 INTERLOCAL COOPERATION AGREEMENT - TAX COLLECTION THIS AGREEMENT is made and entered into this day of 2010, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and, the City/T'own of SANGER, Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY." WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and; WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY has the authority to so act; NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: I. The effective date of this Agreement shall be the 1St day of October, 2010. The term of this Agreement shall be for a period of one year, from October 1, 2010, to and through September 30, 2011. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and MUNICIPALITY, unless written notice of termination is provided by the terminating party to the other party Page 1 of 11 prior to one hundred -fifty (150) days of the expiration date of the initial term of the Agreement. II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for MUNICIPALITY to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor -collector, shall serve as tax assessor -collector for MUNICIPALITY for ad valorem tax collection for tax year 2010, and each tax year for the duration of this Agreement. COUNTY agrees to perfoirn all necessary ad valorem assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and attorneys fees. 2. COUNTY agrees to prepare and mail all tax statements; provide monthly collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain both current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. 3. COUNTY further agrees that it will calculate the effective tax rates and rollback tax rates for MUNICIPALITY and that such calculations will be provided at no additional cost to MUNICIPALITY. The information concerning the effective and rollback tax rates will be published in the form prescribed by the Comptroller of Public Page 2 of 11 Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. MUNICIPALITY shall notify tax assessor -collector at least 7 days before MUNICIPALITY wishes publication of forms specified in this section. It is understood and agreed by the parties that the expense of publication shall be borne by MUNICIPALITY and that COUNTY shall provide MITNICIPALITY's billing address to the newspaper publishing the effective and rollback tax rates. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices of required hearing and quarter -page notices as required by Sections 26.05 and 26.06 of V.T.C.A. Tax Code, if MUNICIPALITY requests such 7 days in advance of the intended publication date. Should MUNICIPALITY vote to increase its tax rate above the rollback tax rate the required publication of notices shall be the responsibility of MUNICIPALITY. 5. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to MUNICIPALITY, and to promptly furnish written reports to keep MUNICIPALITY informed of all financial information affecting it. 6. MUNICIPALITY agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 7. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY in COUNTY'S possession during normal working hours with at least Page 3 of 11 48 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY. 8. If required by MUNICIPALITY, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Coilector's lawful duties, will be made payable to MUNICIPALITY and in an amount determined by the governing body of MUNICIPALITY. The premium for any such bond shall be borne solely b.y MUNICIPALITY. 9. COUNTY agrees that it will place at least quarter -page advertisements in newspapers serving Denton County in January, 2011, as a reminder that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2011. The advertisements will be printed in each paper between January 5t' and January 25`h 10. COUNTY agrees that it will post to a secure website collection reports for MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily basis between October 1, 2010 and March 31, 2011 and on a weekly basis between April 1, 2011 and September 30, 2011. County will provide monthly Maintenance and Operation (hereinafter referred to as "MO"), and Interest and Sinking (hereinafter referred to as "IS") collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 11. MUNIC>PALITY retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by MLJNICIPALITY in the collection of delinquent taxes and related activities. Page 4 of 11 12. MUNICIPALITY will provide COUNTY with a copy of their current tax collection attorney contract on or before each February 1st. Also MUNICIPALITY will provide COUNTY with notice of any change in collection attorney on or before the effective date of the new collection attorney contract. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALITY. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub -contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. V. MUNICIPALITY accepts responsibility for the acts, negligence, and/or omissions of all MUNICIPALITY employees and agents, sub -contractors and/or Page 5 of 11 contract laborers, and for those of all other persons doing work under a contract or agreement with MUNICIPALITY to the extent allowed by law. VI. MUNICIPALITY understands and agrees that MUNICIPALITY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of MUNICIPALITY. VII. For the services rendered during the 2010 tax year, MUNICIPALITY agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The current tax statements will be mailed on or about October 20th or as soon thereafter as practical. The fee for this service will be a rate not to exceed Seventy- four Cents ($.74) per statement. If MUNICIPALITY does not adopt a tax rate before September 29, 2010, the tax rate for MUNICIPALITY will be set at the lower of the effective tax rate calculated for that year or the tax rate adopted by MUNICIPALITY for the preceding tax year. Before the fifth day after establishment of a tax rate under this provision, MUNICIPALITY must ratify the applicable tax rate in the manner required by Article 26.05(b) of the Texas Tax Code. 2. COUNTY will mail an additional notice during the month of March following the initial mailing provided that MUNICIPALITY has requested such a notice Page 6 of 11 on or before February 28th. The fee for this service will be a rate not to exceed Seventy- four Cents ($.74) per statement. 3. At least 30 days, but no more than 60 days, prior to April lst, and following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.11 of the Texas Property Tax Code to the owner of each parcel. The fee for this service will be a rate not to exceed Seventy-four Cents ($.74) per statement 4. At least 30 days, but no more than 60 days, prior to July lst, and following the initial mailing, COUNTY will mail a delinquent tax statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed. The fee for this service will be a rate not to exceed Seventy-four Cents ($.74) per statement. 6. In event of a successful rollback election which takes place after tax bills for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each parcel. COUNTY will charge a fee for this service will be a rate not to exceed Seventy-four Cents ($.74) per statement. When a refund is required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the event of a successful rollback election, will be the responsibility of the COUNTY. MUNICIPALITY will be billed for the refunds, postage and processing fees. 7. MUNICIPALITY understands and agrees that COUNTY will bill MUNICIPALITY following each mailing for which charges are permitted. Payment is due upon receipt of the statement. If MUNICIPALITY fails to pay COUNTY for Page 7 of 11 mailing fees by the 61" day after billing, COUNTY will withhold the billed amount from collections to satisfy the debt by authority of Section 6.27 of the Texas Property Tax Code. _ 8. MUNICIPALITY further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for any renewal year of this Agreement, provided that COUNTY gives written notice to MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the Agreement. VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on MUNICIPALITY'S behalf and to deposit such funds into the MUNICIPALITY'S depositories as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or by check sent by mail to MUNICIPALITY's depository accounts only, and segregated into the appropriate MO and IS accounts. 2. If MUNICIPALITY uses the same depository as COUNTY, the deposits of tax, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that from October 1, 2010 through March 31, 2011, deposits will be made daily and from April 1, 2011, through September 30, 2011, deposits will be made weekly. For end of month reporting, there will be a deposit made at the end of each month. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of Page 8 of 11 this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. lid In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. X. This Agreement represents the entire agreement between MUNICIPALITY and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 MUNICIPALITY: The City/Town of San �t?X Sanger, Texas 76266 Telephone: 940458-7930 Contact: Michael Brice Page 9 of 11 XII. MUNICIPALITY hereby designates to act on behalf of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the performance of all duties and obligations of MUNICIPALITY as stated in this Agreement. MUNICIPALITY's designee shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of MUNICIPALITY and COUNTY. XIII. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XIV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Page 10 of 11 Executed in duplicate originals this; COUNTY Denton County 110 West Hickory Denton, Texas 76201 RY: Honorable Mary Horn Denton County Judge ATTEST: BY: Cynthia Mitchell Denton County Clerk APPROVED FORM AND CONTENT: Steve Mossman Denton County Tax Assessor/Collector MUNICIPALITY City/Town of Sanger 201 Bolivar Sanger, Texas 76266 BY: Name: Title: ATTEST: Name Title APPROVED AS TO FORM: Kim Gilles Denton County Assistant District Attorney 20100 Page 11 of 11 David J. Park Vice President Rates & Reaulatory Affairs June 24, 2010 City Official Re: Rider GCR -Rate Filing under Docket No. 9762 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the July 2010 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative proposes only and no action is required on your city's part. Should you have any questions, please let me know. Sincerely, Attachment Atmos Energy Corporation 5420 LBJ Freeway, Suite 1862 Dallas, TX 75240 P 214-206-2568 F 214-206-2126 David.Park@atmosenergy.com Z (ND O rn F- U O Z C � O W O > C O U >- NU0 U W'' W n¢ W Z _ Z F W W W =1 O Q Q U w U Q C U C c CD too 00OHam t�(DM fn t� N N co %t M a (O tM") M COO O r N c H3 H3 H3 H3 N c N i O N w Y w y m m m m W& oc 04 co N N M M d LO 0 O M � � 6c4 M f!3 ro ro ry 2 � 2F o (D O0 MtOM O co co O co •U <Y h H3 r LO O N O O co O c0 N (D (D <- c- M O O O N N y O CO CA cr h t� d' co CO 0O CMD' (MD v O C� H3 � Y) N O CO N N 'a U VI: H3 � LO 0 m W' 64 m O0 m o vOlh OMM O N N O N co (Dco H3co 0000 ((DD N N 0 c (D N N V ? 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