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06/21/2010-CC-Agenda Packet-Regular1. AGENDA CITY COUNCIL MONDAY, JUNE 219 2010 7*00 PM 502 ELM STREET Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section.) CONSENT AGENDA 3. a) Approval of Minutes: June 7, 2010 -Work Session June 7, 2010 - Council Meeting b) Disbursements REGULAR AGENDA Approve Proclamation #06-18-10 Commending Skip and Mary McNeal For Their Dedication to Their Church and Service to the Sanger Community, 5. Consider, Discuss, and Possibly Act on Resolution #R06-03-10 Approving and Authorizing the City Manager to Acquire a Local Government Management Assessment from the Texas Comptroller of Public Accounts. 6. Consider, Discuss, and Possibly Act on Resolution #R06-04-10 Approving and Authorizing the City Manager to Sign an Interlocal Governmental Agreement by "Ald Between the City of Sanger Texas and the Texas Department of Transportation Relating to Motor Vehicle Registration Refusal Pursuant to Section 702.003 of the Texas Transportation Code. 7. Consider, Discuss, and Possibly Act on Resolution #R06-OS-10 Relating to An Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of Houston Ballet Foundation and Related Matters. 8. Consider, Discuss, and Possibly Act on Sale of Property at 201 Bolivar Street. 9. Information Items: a) Financial Report b) Donation from American Electric Power (AEP) for $5,000.00 for the Sports Park c) Monthly Library Report 10. Adjournment. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time. 1Y) � � I 5 ZC ( 0 at co p.m. and shall remain posted until meeting i Jts adjourned. 0 z Tami Taber, City Secretary I 7� City of Sanger, Texas This facility is wheelchair accommodations or interpret the City Secretary's office at ilable. Requests for parking spaces are ava e 48 hours prior to this meeting. Please contact information. MINUTES: CITY COUNCIL WORK SESSION June 7, 2010 PRESENT: Mayor Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Garza OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary 1. Call Meeting to Order. Mayor Muir called the meeting to order. 2. Discussion of Five Year Capital Improvement Plan. City Manager gave a Power Point presentation. 3. Overview of Items on Regular Agenda. 4. Adjournment. Mayor Muir adjourned the meeting. MINUTES: CITY COUNCIL MEETING June 7, 2010 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Rusty Patton, Councilman Gary Bilyeu and Councilman Andy Garza OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Robert Woods Engineer, Joe Iliff Director of Development Services, Mac Jiang and Nathan Maddox 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order, Councilman Garza led the Invocation followed by Councilman Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Nathan Maddox, 600 Ranger Creek, commented on the amount of mosquitoes in the creek behind him. City Manager advised he would have the City come spray the area. CONSENT AGENDA 3. a) Approval of Minutes: May 17, 2010 -Work Session May 17, 2010 -City Council b) Disbursements c) Consider l of the First Amendment to the AEP ApprovaEP Power Contract Extending the Terms of the Contract Through May 2014 d) Consider Approval of Contract with Fuelman for Purchasing Fuel and Authorize City Manager to Execute Same Councilman Patton made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. REGULAR AGENDA 5. Consider Approval of Engaging Weaver LLP for Audit Services for Fiscal Year 2010/2011. Brief discussion. regarding the prior auditors lack of communication, errors and of not receiving the corrected audit from February until tonight. Councilwoman Johnson made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 6. Conduct a Public Hearing on a Request for a Specific Use Permit for a Quick Service Food and Beverage Shop on Property Legally Described as Lot 4, Block 1, Elm Street Addition, Located at 403 North Stemmons Freeway. Mayor Muir opened the Public Hearing, Mac Jiang addressed the Council that he wants to put a Chinese drive through establishment in the former Wimples location. No one spoke against the Public Hearing. Mayor Muir closed the Public Hearing. 7. Consider, Discuss and Possible Act on Ordinance #06-12-10 -Request for a Specific Use Permit for a Quick Service Food and Beverage Shop on Property Legally Described as Lot 4, Block 1, Elm Street Addition, Located at 403 North Stemmons Freeway. Councilman Patton made a motion to approve. Councilman Bilyeu seconded. Motion carried unanimously. 8. Information Items. a) Monthly Library Report b) Atmos Energy Rider GCR - Rate Filing Under Docket No. 9762 c) Appointment to the Denco Area 9-14 District Board of Managers - Nomination Form d) List of Remaining Dates in 2010 for Official City Council Meetings 9. Adjournment. Mayor Muir adjourned the meeting. 6/02/2010 10:58 AM PACKET: 03226 Direct PayablesCM VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT DIRECT PAYABLES CHECK REGISTER CHECK CHECK OR I.D. NAME TYPE DATE 00600 CITY OF SANGER I-201006023038 ANIMAL CONTROL 5/27/10 R 6/02/2010 ** B A N K T O T A L S ** NO# DISCOUNTS REGULAR CHECKS: 1 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: 1 0.00 PAGE: 1 CHECK DISCOUNT AMOUNT NO# 15.00 043108 CHECK AMOUNT CHECK AMT TOTAL APPLIED 15.00 15.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15.00 15.00 6/07/2010 4:30 PM PACKET: 03240 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT _DOR NAME / I.D. DESC 00100 TMRS C-RET201005072964 TMRS C-RET201005213004 TMRS I-RET201005072963 TMRS I-RET201005072966 TMRS I-RET201005203002 TMRS I-RET201005203003 TMRS TOTAL ERRORS: 0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 6/07/2010 R 6/07/2010 R 6/07/2010 R 6/07/2010 R 6/07/2010 R 6/07/2010 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 21.30 043162 34.84 043162 121041.98CR 043162 57.87CR 043162 12,075.68CR 043162 165.98CR 043162 24,285.37 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 1 0.00 24,285.37 24,285.37 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 24,285.37 24,285.37 6/10/2010 10:59 AM A / P CHECK REGISTER PAGE: 1 PACKET: 03248 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT _;DOR 07860 ACT PIPE SUPPLY, INC I-432852 MANHOLE RISER RING R 6/10/2010 246.84CR 043173 246.B4 22100 ALLIED PEST CONTROL I-201006073047 SPRAY CITY HALL R 6/10/2010 110.00CR 043174 110.00 ALTEC ALTEC INDUSTRIES, INC I-9614398 SIGNS R 6/10/2010 157991CR 043175 I-9625560 SIGNS R 6/10/2010 21160.91CR 043175 2,318.82 00240 AMERICAN PUBLIC POWER I-169127 MEMBERSHIP DUES R 6/10/2010 2,270.37CR 043176 2/270637 I 02460 AT&T MOBILITY ! i I-287019592694 04/23 - 5/22 R 6/10/2010 18.74CR 043177 18.74 i 21050 MULTI SERVICE CORPORATION I-01480720100505 MONITOR -CASH WINDOW VIEW R 6/10/2010 169.99CR 043178 169.99 i I 1 BLANCH PEREZ I I-201006093067 BLANCH PEREZ 6/5/ R 6/10/2010 30.00CR 043179 30.00 k i 00420 BOUND TREE MEDICAL, LLC I-80425586 MEDICAL SUPPLIES R 6/10/2010 692.70CR 043180 I-80426172 MEDICAL SUPPLIES R 6/10/2010 161.32CR 043180 854.02 00520 CASCO INDUSTERIES, INC. I-080057 GLOW BUMPER NOZZLE R 6/10/2010 128.00CR 043181 128.00 02490 CENTURYLINK I-201006093071 MAY 10 - JUNE 9 R 6/10/2010 1,337.68CR 043182 1,337.68: 22050 CHILDREN'S ADVOCACY CENTER FOR DENTON COUNTY I-201006073052 FAIR SHARE R 6/10/2010 71242.62CR 043183 7,242.62 03730 COLLIN COUNTY COLLEGE I-S0004007 USE OF FORCE 5/13-14 R 6/10/2010 25.00CR 043184 25.00 00640 COMMERCIAL SERVICES I-201006093069 JUNE 2010 R 6/10/2010 400tOOCR 043185 400.00 00800 COSERV ELECTRIC I-201006093070 4/16 - 5/17 R 6/10/2010 lr305.09CR 043186 11305.09 6/10/2010 10:59 AM A / P CHECK REGISTER PAGE: 2 PACKET: 03248 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NAME / I.D. DESC '.. TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ..ODOR 1 COURTNEY BOERNER I-201006073049 COURTNEY BOER R 6/10/2010 100.000R 043187 100.00 08770 CPI OFFICE PRODUCTS I-2576684-0 RECEIPT ROLLS,BLACK INK R 6/10/2010 178.87CR 043188 178.87 11570 CULLIGAN I-05830694 WATER 6/1 - 6/30 � R 6/10/2010 36.lOCR 043189 36.10 00740 DCAD I-5265 3RD QTR ALLOCATION R 6/10/2010 9,623.53CR 043190 4,823.53 00860 DENTON TROPHY HOUSE I-2019 NAMEPLATES FOR COUNCIL R 6/10/2010 27.000R 043191 27.00 00920 ELLIOTT ELECTRIC I-19-24720-01 20 AMP BREAKERS R 6/10/2010 35.60CR 043192 35.60 20710 CHERYL HAZELWOOD-ESTES I-608 MAY 2010 R 6/10/2010 5,119.65CR 043193 5,119.65 20980 EXPRESS SERVICES, INC. I-98498959-0 CHAVEZ,PINA 5/09 R 6/10/2010 1,054.40CR 043194 I-98514823-8 5/16/10 R 6/10/2010 1,464.83CR 043194 2,519.23 19270 FAMILY DOLLAR I-201006103073 COFFEE, CLEANING SUPPLIES R 6/10/2010 48.75CR 043195 46.75 20640 FOSTERS LOCK SERVICE I-4094 DOOR CLOSER, LOCKS R 6/10/2010 1,290.000R 043196 1,290.00 22060 FT WORTH LIGHTING I-28462 CAN LIGHT BULBS R 6/10/2010 250.000R 043197 250.00 18790 FUELMAN I-NP24830503 FUEL 5/10 - 5/16 R 6/10/2010 2,178.65CR 093198 I-NP24905888 FUEL 5/17 - 5/23 R 6/10/2010 1,931.29CR 043198 I-NP24980784 FUEL 5/24 - 5/30 R 6/10/2010 2,047.40CR 043198 6,157.39 03660 GOHLKE POOL SUPPLY, INC. I-99669-1 CHLORINE R 6/10/2010 339.98CR 043199 339.98 6/10/2010 10:59 AM A / P CHECK REGISTER PAGE: 3 PACKET: 03248 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT .ODOR 19450 JOHN GRAHAM I-1598 RADAR REPAIR R 6/10/2010 105.89CR 043200 105.89 22080 GRAPHIC SYSTEMS OF AMERICAN I-294 BILL BUSTER REPAIR R 6/10/2010 267450CR 043201 267.50 20300 GREEN EAGLE OVERHEAD DOORS I-201006073054 RPLCE OVERHEAD DOOR MOTOR R 6/10/2010 875.00CR 043202 875.00 17520 KEM GREEN I-043072 23 COLOR BASKETS R 6/10/2010 150.95CR 043203 150.95 02610 HD SUPPLY, INC 1-1481225 SWITCH R 6/10/2010 492.35CR 043204 I-1481225-01 SWITCH R 6/10/2010 352600CR 043204 844.35 14050 HOUR PERSONNEL SERVICES, INC I-008746 KENNEDY 5/16 R 6/10/2010 580.00CR 043205 1-008747 DOUGLES 5/16 R 6/10/2010 608.80CR 043205 I-8769 KENNEDY 5/23 R 6/10/2010 522.00CR 043205 I-8770 DOUGLAS 5/23 R 6/10/2010 608.80CR 043205 I-8791 KENNEDY 5/30 R 6/10/2010 580.00CR 043205 I-8792 DOUGLAS 5/30 R 6/10/2010 608.80CR 043205 3,508.40 o1300 JAGOE-PUBLIC CO., INC. I-10835MB 60 TONS HOT MIX R 6/10/2010 341976CR 043206 341.76 10870 JOANIE SACKETT R.N. I-24s10 SANE EXAM S04191080 R 6/10/2010 400oOOCR 043207 400.00 22070 JOHNSON COUNTY ESD #1 I-549 RIOS,WILLIAMS -BURN CLASS R 6/10/2010 110.00CR 043208 110.00 1 KRYSSLIN MOORE 1-201006093068 KRYSSLIN MOORE R 6/10/2010 100.000R 043209 100.00 22090 KANDYCE LAFLEUR ' I-201006073046 REIMB FOR CRAFT SUPPLIES R 6/10/2010 72.66CR 043210 72.66 01310 LUTTRULL MCNATT, INC. I-513723/513729 INSULATOR,BRACKET,SENSOR R 6/10/2010 175.34CR 043211 175.34 6/10/2010 10:59 AM PACKET: 03248 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER CHECK CHECK ADOR NAME / I.D. DESC TYPE DATE 21960 MCMASTER NEW HOLLAND I-69895/68425 BOLTKIT,BLADES,ORINGS,FIL R 6/10/2010 18760 MYRICKS INDIAN CAR WASH 1-201006073048 100 CAR WASH VOUCHERS R 6/10/2010 19500 NAPA AUTO PARTS I-208694/208680 FILTERS,GLSS CLEANR,TOWEL R 6/10/2010 08690 O'REILLY AUTO PARTS I-223595/223597 CAR WASH SOLUTION R 6/10/2010 02970 OFFICE DEPOT I-51905685001 SLEEVES R 6/10/2010 1-520049922-001 BLACK INK R 6/10/2010 14220 ARLENE PEREZ I-201006073053 COURT INTERPRETER 5/18 R 6/10/2010 09090 PERKINS ENTERPRISE I-1951 QTRLY AIR TEST R 6/10/2010 12710 PETTIT MACHINERY, INC '.. I-P60549 BACKPACK SPRAYER,STRING R 6/10/2010 02120 QUILL, INC. I-5775039 INK R 6/10/2010 02140 RADIO SHACK I-10040293 SPEAKER/REMODEL R 6/10/2010 11170 RICOH AMERICAS CORP:QDS I-16866945 COPIER R 6/10/2010 I-16954986 COPIER R 6/10/2010 02300 SANGER COURIER: LEMONS NEWSPAPERS, INC. I-00012311 SPORTS PAGE,NOTICE R 6/10/2010 16240 SCHAD & PULTE I-178862 02 BOTTLE RENTAL R 6/10/2010 I-179888 OXYGEN,NITROUS R 6/10/2010 I-75248 02 BOTTLE RENTAL R 6/10/2010 CHECK DISCOUNT AMOUNT NO# 299.87CR 043212 700.00CR 043213 449.64CR 043214 32.94CR 043215 S.000R 093216 131.28CR 043216 SO.000R 043217 525.00CR 043218 397.40CR 043219 80.13CR 043220 59.98CR 093221 372.88CR 043222 413.53CR 093222 230.00CR 043223 16.00CR 093224 82.00CR 043224 11.50CR 043224 PAGE: 4 CHECK AMOUNT 299.87 700.00 449.64 KY_.1Li1 136.28 50.00 397.40 80.13 59.98 786.41 230.00 F[Ij:)�CI17 6/10/2010 10:59 AM PACKET: 03248 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT A / P CHECK REGISTER PAGE: 5 CHECK CHECK CHECK CHECK ODOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 02260 SS TELEMETRY I-8490 6"FLOW METER/LABOR R 6/10/2010 51059.25CR 043225 51059.25 18110 STRATEGIC GOVERNMENT RESOURCES, INC. I-5110 UNDERSTANDING & MANAGING R 6/10/2010 32.00CR 043226 32.00 12460 SUPREME PARTS WASHERS I-S17981 PARTS WASHER SERVICE R 6/10/2010 150.00CR 043227 150.00 19460 TCI TIRE CENTERS I-6270004219 TIRES R 6/10/2010 11172992CR 043228 1,172.92 02690 TECHLINE, INC. I-1445285-00 DEAR DROP LIGHT R 6/10/2010 879.00CR 043229 879.00 02680 TEXAS POLICE CHIEFS ASSOC I-201006073051 DUES R 6/10/2010 165.00CR 043230 165.00 21930 THE BANK OF NEW YORK MELLON I-201006093061 ADMIN FEES - 2002 CO BONDS R 6/10/2010 588.50CR 043231 1-201006093062 ADMIN FEES - 2002 REV BONDS R 6/10/2010 588.50CR 043231 1,177.00 19260 TYLER TECHNOLOGIES I-164433 ANNUAL LOANER MAINT R 6/10/2010 622600CR 043232 I-166251 UT ONLINE R 6/10/2010 110.00CR 043232 I-166252 COURT ONLINE R 6/10/2010 125.00CR 043232 857.00 12780 UNIVERSITY COMPUTER STORE,LLC I-19611 COMPUTER FOR STAFF R 6/10/2010 495900CR 043233 495.00 20930 VERIZON WIRELESS I-6417983130 APRIL 02 - MAY 01 R 6/10/2010 911.90CR 043234 911.90 03440 VERMEER EQUIP. OF TEXAS I-E37585 CHIPPER REPAIR R 6/10/2010 21445629CR 043235 21445.29 19160 WORKERS ASSISTANCE PROGRAM, INC. I-201006073045 MAY 2010 R 6/10/2010 141.51CR 043236 141.51 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 64 0.00 611678.09 61,678.09 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 64 0.00 611678.09 61,678.09 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 6/09/2010 5:15 PM DIRECT PAYABLES CHECK REGISTER PACKET: 03243 Direct PayablesCM VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT b_ FOR I.D. NAME 13380 SANGER BANK I-201006093072 07071866 00055 #59 CHECK CHECK TYPE DATE ------------------- R 6/09/2010 ** B A N K T O T A L S ** NO# DISCOUNTS REGULAR CHECKS: 1 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT --------------------------------------------------- 1/542607 043163 1,542.07 CHECK AMT TOTAL APPLIED 1,542.07 1,542.07 0.00 0.00 0.00 p0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK TOTALS: 1 0.00 1,542.07 1,542.07 6/10/2010 10:04 AM A / P CHECK REGISTER PAGE: 1 PACKET: 03246 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK.:.. .DOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT *VOID* VOID CHECK V 6/10/2010 043166 **VOID** 09600 AFLAC C-201006093064 ROUNDING R 6/10/2010 0.07 043164 I-AFK201005072963 INSURANCE R 6/10/2010 85.14CR 043164 I-AFK201005203002 INSURANCE R 6/10/2010 85.14CR 043164 I-AFL201005072963 INSURANCE R 6/10/2010 830.92CR 043164 I-AFL201005203002 INSURANCE R 6/10/2010 830.92CR 043164 1,832.05 13080 BLUE CROSS BLUE SHIELD C-201006093059 RETRO ADJ - HUNTER/PERKINS R 6/10/2010 643.08 043165 I-201006093056 COBRA PREMIUMS R 6/10/2010 11034.47CR 043165 I-201006093057 RETRO MAY PREMIUM - PRICE R 6/10/2010 345.19CR 043165 I-BHC201005203002 MEDICAL BCBS HI PPO CHILD R 6/10/2010 31235.68CR 043165 I-BHF201005203002 MEDICAL BCBS HI PPO FAMILY R 6/10/2010 616692CR 043165 I-BHO201005203002 MEDICAL HIGH PPO - EMPLOYEE R 6/10/2010 91320.13CR 043165 I-BHS201005203002 MEDICAL BCBS HI PPO SPOUSE R 6/10/2010 1,643.49CR 043165 I-BLC201005203002 MEDICAL BCBS LOW PPO CHILD R 6/10/2010 2,216.40CR 043165 I-BLF201005203002 MEDICAL BCBS LOW PPO FAMILY R 6/10/2010 51308.38CR 043165 I-BLS201005203002 MEDICAL BCBS LOW PPO SPOUSE R 6/10/2010 962.20CR 043165 I-INS201005072963 HEALTH INSURANCE R 6/10/2010 214506000R 043165 I-INS201005203002 HEALTH INSURANCE R 6/10/2010 2,450.000R 043165 28,939.78 '.. i_'0 COLONIAL LIFE INSURANCE C-201006093066 ROUNDING R 6/10/2010 0.02 043167 I-COL20100SO72963 HEALTH INSURANCE R 6/10/2010 11.80CR 043167 I-COL201005203002 HEALTH INSURANCE R 6/10/2010 11.80CR 043167 I-LIF201005072963 LIFE INSURANCE R 6/10/2010 58.83CR 043167 I-LIF201005203002 LIFE INSURANCE R 6/10/2010 58.83CR 043167 141.24 18650 FORT DEARBORN LIFE INSURANCE C-FTD201005213004 EMPLOYEE LIFE INSURANCE R 6/10/2010 3.75 043168 I-FD1201005203002 LIFE INSURANCE - REDUCED AMT R 6/10/2010 2.44CR 043168 I-FTD201005203002 EMPLOYEE LIFE INSURANCE R 6/10/2010 198.75CR 043168 197.49` 10610 LEADERSLIFE INS. COMPANY C-201006093063 ROUNDING R 6/10/2010 0.04 043169 I-LLI201005072963 LIFE INSURANCE R 6/10/2010 60.68CR 043169 I-LLI201005203002 LIFE INSURANCE R 6/10/2010 60.68CR 043169 121.32 05900 PRE -PAID LEGAL CASUALTY I-PPL201005072963 PREPAID LEGAL SERVICES R 6/10/2010 7.48CR 043170 I-PPL201005203002 PREPAID LEGAL SERVICES R 6/10/2010 7648CR 043170 14.96 6/10/2010 10:04 AM PACKET: 03246 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT .DOR NAME / I.D. DESC 06770 SUN LIFE FINANCIAL C-SLF201005072964 FAMILY DENTAL I-201006093060 COBRA PREMIUM I-SLD201005072963 DEPENDENT DENTAL I-SLD201005203002 DEPENDENT DENTAL I-SLF201005072963 FAMILY DENTAL I-SLF201005203002 FAMILY DENTAL I-SLS201005203002 EMPLOYEE DENTAL TOTAL ERRORS: 0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 6/10/2010 R 6/10/2010 R 6/10/2010 R 6/10/2010 R 6/10/2010 R 6/10/2010 R 6/10/2010 CHECK DISCOUNT AMOUNT NO# 0.01 043171 48.95CR 043171 121.40CR 043171 121.30CR 043171 90B.BOCR 043171 408.67CR 043171 1,332.72CR 043171 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 7 0.00 33,688.62 33,688.62 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 8 0.00 33,688.62 33,688.62 PAGE: 2 CHECK AMOUNT 2,441.83 6/15/2010 1:04 PM A / P CHECK REGISTER PAGE: 1 PACKET: 03260 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT .ADOR 01550 ATMOS I-201006153093 6/1 - 6/22 R 6/15/2010 43.74CR 043242 43.74 19240 BANKERS CREDIT CARD SERVICE I-201006153097 LOG ME IN R 6/15/2010 299.00CR 043243 299.00 02490 CENTURYLINK I-201006153096 JUNE 10 - JULY 9 R 6/15/2010 11269.21CR 043244 1/269021 19170 DEWAYNE DOUTHITT I-201006153092 ECONOLODGE JUNE 11 R 6/15/2010 54.50CR 043245 54.50 18230 JAMES HUNTER I-201006153098 MEALS - PESTICIDE TRAININ R 6/15/2010 12.5OCR 043246 12.50 21670 JOHN SCHUBERT I-201006153099 MEAL- PESTICIDE TRAINING R 6/15/2010 12.50CR 043247 12.50 22130 TEXAS AGRILIFE EXTENSION I-201006153089 PESTICIDE TRAINING R 6/15/2010 200.00CR 043248 200.00 20830 TEXAS DEPARTMENT OF AGRICULTURE I-201006153088 APPL FOR EXAM & LICENSE R 6/15/2010 100.000R 043249 100.00 03970 TMCCP I-201006153094 TX MUNICIPAL CLERKS HANDB R 6/15/2010 94.50CR 043250 94.50 02910 UPPER TRINITY I-W271006 MAY 2010 R 6/15/2010 19,164.82CR 043251 19,164.82 i 17930 ROBERT WOODS I-201006153090 UTRWS MEETING/TFMA CONF R 6/15/2010 124.00CR 043252 124.00 i i r * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 11 0.00 21,374477 21,374077 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 O.DO 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 11 0.00 21,374.77 21,374.77 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 6/15/2010 2:07 PM PACKET: 03258 Direct PayablesCM VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT DIRECT PAYABLES CHECK REGISTER � FOR I.D. NAME ------------ 00600 CITY OF SANGER I-201006153100 CITY OF SANGER 18430 FIRST UNITED BANK I-201006153101 AEP MAY 2010 05510 IESI I-201006153102 MAY 2010 CHECK CHECK TYPE DATE R 6/15/2010 R 6/15/2010 R 6/15/2010 ** B A N K T O T A L S ** NO# DISCOUNTS REGULAR CHECKS: 3 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT -----------------.......... ------------------ 616.30 043253 616.30 368,190.28 043254 368,190.28 44,922.75 043255 44,922.75 CHECK AMT TOTAL APPLIED 413,729933 413,729.33 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK TOTALS: 3 0.00 413,729.33 413,729.33 6/15/2010 6:05 PM A / P CHECK REGISTER PAGE: 1 PACKET: 03262 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT .._ODOR 20800 PEDRO AMADOR I-250903 HANG SHEETROCK R 6/15/2010 870.000R 043256 870.00 00270 ANIMAL HOSPITAL ON MILAM RD, P.C. I-201006103080 NECROPSY ANIMAL CRUELTY R 6/15/2010 125.000R 043257 I-201006103081 AUTOPSY/ANIMAL CRUELTY R 6/15/2010 213.000R 043257 I-201006153091 VET SERVICE 5/6 - 5/28 R 6/15/2010 262.50CR 043257 600.50 00790 COUNTY BUILDERS SUPPLY, INC. I-10025711 CLEAR PACKING TAPE R 6/15/2010 3.58CR 043258 395E 08770 CPI OFFICE PRODUCTS I-2584089-0 COPY PAPER R 6/15/2010 204.37CR 043259 204.37 00840 DENTON PUBLISHING CO., INC. I-57227 AD -CUSTOMER SERVICE REP R 6/15/2010 112900CR 043260 112.00 08190 DISPLAY SALES I-0073926 BULBS R 6/15/2010 643.000R 043261 643.00 14980 FORT BEND SERVICES, INC I-0159887 POLIMER R 6/15/2010 890.05CR 043262 890,05 10 GENE GOHLKE I-03602 ATHLETIC FIELD MARKER R 6/15/2010 198075CR 043263 198.75 16900 GST PUBLIC SAFETY SUPPLY I-2100012006 DRESS BLUES R 6/15/2010 150.000R 043264 150400 19480 HUTHER & ASSOCIATES, INC I-33942 4/27 - 5/25 SAMPLES R 6/15/2010 675.00CR 043265 675.00 05510 IESI 1-1200138516 R/O RENTAL R 6/15/2010 93.64CR 043266 93.64 20220 INGRAM I-49906099 20 BOOKS R 6/15/2010 15.76CR 043267 I-50378388 20 BOOKS R 6/15/2010 30940CR 043267 46.16 01300 JAGOE-PUBLIC CO., INC. I-10865MB 60 TONS HOT MIX R 6/15/2010 357412CR 043268 357412 6/15/2010 6:05 PM A / P CHECK REGISTER PAGE: 2 PACKET: 03262 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ..DOR 10870 JOANIE SACKETT R.N. I-10-0179 EXAM SO4191080 R 6/15/2010 71.00CR 043269 I-515992 EXAM S06021081 R 6/15/2010 400.000R 043269 471.00 08210 KWIK KAR I-442053 INSPECTION #671 R 6/15/2010 14.5OCR 043270 14.50 17900 LOWER COLORADO RIVER AUTHORITY I-LB73230 5/19/10 SAMPLES R 6/15/2010 11556.000R 043271 1,556.00 01310 LUTTRULL MCNATT, INC. I-513806 WATER PIPES R 6/15/2010 11.12CR 043272 11.12 19500 NAPA AUTO PARTS I-212179 AIR FILTERS,FLYWHEEL R 6/15/2010 59.98CR 043273 I-212712 AIR FILTERS,FLYWHEEL R 6/15/2010 407.38CR 043273 467.36 18350 NORTH TEXAS REGIONAL LIBRARY SYSTEM, INC. I-060710 DATABASE DEDUPING R 6/15/2010 110990CR 043274 110.90 08690 O'REILLY AUTO PARTS I-231047 0-RING,CLUTCH R 6/15/2010 36.97CR 043275 I-231123 0-RING,CLUTCH R 6/15/2010 329.41CR 043275 366.38 02050 PITNEY BOWES, INC. I-201006153095 REFILL POSTAGE METER R 6/15/2010 3,000.00CR 043276 3,000.00 17260 QUEST CARE I-0510 MAY 2010 R 6/15/2010 500600CR 043277 500.00 02170 REINERT PAPER & CHEMICAL, INC. I-251620 JANITORIAL SUPPLIES R 6/15/2010 70.75CR 043278 70.75 12820 RICOH AMERICAS CORP. I-409087995 6/1 - 8/31/10 R 6/15/2010 339.8OCR 043279 339.80 02260 SS TELEMETRY I-8491 EMERGENCY TRANSFER SWITCH R 6/15/2010 91334.62CR 043280 9,334.62 05350 TEXAS EXCAVATION SAFETY SYST I-10-3272 MAY MESSAGE FEES R 6/15/2010 31.35CR 043281 31.35 6/15/2010 6:05 PM A / P CHECK REGISTER PACKET: 03262 Regular PaymentsCM VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT _ODOR NAME / I.D. DESC 03440 VERMEER EQUIP. OF TEXAS I-F59566 CHIPPER BLADE SHARPENED TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# R 6/15/2010 137.14CR 043282 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 27 0.00 21,255.09 21,255.09 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 27 0.00 21,255.09 21,255.09 PAGE: 3 CHECK AMOUNT 137.14 6/17/2010 2:40 PM PACKET: 03265 Direct Payablescm VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT DIRECT PAYABLES CHECK REGISTER CHECK CHECK CHECK FOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NOR 00600 CITY OF SANGER I-201006173104 ANIMAL CONTROL 6/9 & 6/17 R 6/17/2010 * * BANK T 0 TAL S * * NO# REGULAR CHECKS: 1 HANDWRITTEN CHECKS: 0 PRE -WRITE CHECKS: 0 DRAFTS: 0 VOID CHECKS: 0 NON CHECKS: 0 CORRECTIONS: 0 BANK TOTALS: 1 DISCOUNTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CHECK AMT 30.00 0.00 0.00 0.00 0.00 0.00 0.00 �CI�l[HI 30.00 043284 TOTAL APPLIED 30.00 0.00 0.00 0.00 0.00 0.00 0.00 30.00 PAGE: 1 CHECK AMOUNT 30.00 PROCLAMATION#064840 WHEREAS, Skip McNeal has served as pastor of First Baptist Church of Sanger for thirty years, and; WHEREAS, during his tenure, he has fostered a sense of cooperation with other area churches through the Sanger Ministerial Alliance, including participation in the annual community Thanksgiving service, and; WHEREAS, he was instrumental in leading First Baptist Church to establish two mission churches, Pilgrim's Way Baptist Church and Iglesia Bautista Emmanuel, and; WHEREAS, he encouraged First Baptist Church's participation in the construction of a new church building for the Galilee Missionary Baptist congregation in the Sanger community, and; WHEREAS, he has led First Baptist Church through two building programs to enhance the church's ministry and outreach to the Sanger community, and; WHEREAS, he has performed countless weddings and funerals for those under his pastoral care and others in the Sanger community, and; WHEREAS, he has been an ambassador for many ministerial programs in the Denton County area, including Baptist Student Ministries on the campuses of the University of North Texas and Texas Woman's University, and; WHEREAS, he has been active in the Sanger community through involvement in the Sanger Lions Club, Sanger I. S.D. committees, and many other areas of service, and; WHEREAS, his wife, Mary, served the children of Sanger as a third grade school teacher in the Sanger I.S.D. for over 20 years, instilling knowledge and character in multiple generations of Sanger children, and; WHEREAS, he and his wife, Mary, have provided a strong witness of love and compassion for others in the Sanger community; NOW, THEREFORE, be it resolved, that the City of Sanger would like to commend Skip and Mary McNeal for their dedication to their church and thank them for their service to the Sanger community. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Sanger, Texas on this the 21St day %J June 2010. Thomas E. Muir, Mayor Tami Taber, City Secretary COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable ETYes ❑ Not Applicable Council Meeting Date: June 21, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss, and Possibly Act on Resolution #R06-0340 Approving and Authorizing the City Manager to Acquire a Local Government Management Assessment from the Texas Comptroller of Public Accounts. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE Flap [:]BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The Texas Comptroller's Local Government Assistance Division offers Local Government Management Assessments. Upon our request they will provide a free, informal on -site assessment of operations conducted by a team of CPA staff trained to help local governments constructively review and analyze the effectiveness of procedures and operating systems and offering suggestions and recommendations to help improve customer service and operate more effectively and efficiently. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: • Resolution • Local Government Assessment Request • Letter from City Manager to Requesting Assessment Prior Action/Review by Council, Boards, Commissions or Other Agencies: • None RESOLUTION #R06-03-IO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: WHEREAS, the Comptroller's Local Government Assistance (LGA) Division provides education and direct assistance to local governments, and; WHEREAS, the LGA also offers Local Government Management Assessments (LGMAs) to help local officials improve their operational efficiency and effectiveness, and; WHEREAS, an LGMA is a free, on -site assessment of operations conducted by a team of CPA staff trained to help local governments constructively review and analyze the effectiveness of procedures and operating systems and offering suggestions and recommendations, and; WHEREAS, the City Council approves of acquiring an LGMA assessment from the Texas Comptroller of Public Accounts; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SANGER, TEXAS: That the City Council herby authorizes the City Manager to draft a letter and file application to the Texas Comptroller of Public Accounts requesting the services of the LGA to conduct a Local Government Management Assessment for the City of Sanger. PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this the 21 st day of June 2010. APPROVED: Thomas Muir, Mayor ATTEST: Tami Taber City Secretary RESOLUTION #R06-03-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANGER, TEXAS: WHEREAS, the Comptroller's Local Government Assistance (LGA) Division provides education and direct assistance to local governments, and, WHEREAS, the LGA also offers Local Government Management Assessments (LGMAs) to help local officials improve their operational efficiency and effectiveness, and; WHEREAS, an LGMA is a free, on -site assessment of operations conducted by a team of CPA staff trained to help local governments constructively review and analyze the effectiveness of procedures and operating systems and offering suggestions and recommendations, and; WHEREAS, the City Council approves of acquiring an LGMA assessment from the Texas Comptroller of Public Accounts; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SANGER, TEXAS: That the City Council herby authorizes the City Manager to draft a letter and file application to the Texas Comptroller of Public Accounts requesting the services of the LGA to conduct a Local Government Management Assessment for the City of Sanger. PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this the 21st day of June 2010. APPROVED: Thomas Muir, Mayor ATTEST: Tami Taber City Secretary LOCAL GOVERNMENT MANAGEMENT ASSESSMENT QUESTIONNAIRE The Comptroller's Local Government Assistance (LGA) Division provides education and direct assistance to local governments, allowing them to operate more effectively and efficiently. LGA aids local economic development efforts and promotes best practices and the exchange of ideas among cities, counties, economic development officials and other entities. In addition to answering questions and providing information, LGA also offers Local Government Management Assessments (LGMAs) to help local officials improve their operational efficiency and effectiveness. An LGMA is a free, on -site assessment of operations conducted by a team of Comptroller staff trained to help local governments constructively review and analyze the effectiveness of procedures and operating systems. This assessment is not an audit but an informal review of operating processes and procedures with suggestions and recommendations. To request an LGMA, a local government official should fill out the questionnaire below. The information provided will help us plan the assessment and help ensure the final assessment will meet the local government's needs. Please fill out the contact information below and rank, in order of critical importance, the eight subject matter topics listed in Roman numerals. Check the specific subtopics that need special attention or may be an area of critical need. If a subtopic is not a concern, please write N/A in the space provided. We have provided a Subject Matter Description List on pages 2-5 to help clarify the subject matter and subtopics. If you have additional questions, please call LGA at (800) 531-5441, ext. 3.4679 or e-mail us at local.aovt(a,coa.state.tx,us. Name of Governmental unit: 11]� O� 33IlgCr Name of Local Contact: M] lie BT1Ce Clly Malla�er Name of Local Contact Telephone Number. (940)458-7930 Local Contact E-mall Address: I11�r1Ce�CR%San�ETie`taS.OTg Governmentsviaiiing Address: D.v. Box 1729. Sanger, Texas 76266 I. GENERAL ADMINISTRATION IL FINANCIAL MANAGEMENT z / Governance Organization, management and staffing L-�' Governing body meetings Administrative technology Policies and procedures Accounting and payroll Organization and management External audit (% Travel and expense reimbursement Internal audit Legal services L/ Recruitment, hiring and retention NURCHASING Staff development/training t Organization, staffing and budgeting /i Policies and procedures _ III. BUDGET AND STRATEGIC PLANNING a/ Travel expenditures and reimbursements Organization and staffing 4,� Operations Policies and procedures Purchasing technology Budget process f l Warehouse operations Planning and evaluation L! Contracting process Financial performance VI. COLLECTION OF FEES, FINES AND REVENUES _ V. TAX ADMINISTRATION G'r Fees, fines and other revenues Taxing sources and revenue administration �� Organization and staffing Organization and management Recording and accounting Technology and record management t/ Collection techniques County appraisal district _�% Policies and procedures Property tax collection L� Technology Administering state taxes LZ Contracted services Review and evaluation of contracting processes _ VIII. FACILITIES MANAGEMENT VII, ASSET AND RISK MANAGEMENT Facilities management and organization Cash management and operations Facility conditions 1 v Cash management policies and procedures -_� Investment policies and procedures !� Cash flow forecasting 1e`� Risk management organization !/ Insurance coverage Disaster and recovery planning Overall building utilization rates Plans, policies and procedures Construction management Maintenance operations Custodial operations Energy management Please mail the completed questionnaire and a Ietter requesting a Local Government Management Assessment to: Texas Comptroller of Public Accounts ATTN: LGMA Coordinator Local Government Assistance Division P.O. Box 13528 Austin, Texas 78711-3528 or fax to: (512) 475-0664 or e-mail to: local.Qovt6@cpa.state.h.us SUBJECT MATTER DESCRIPTION LIST I. GENERAL ADMINISTRATION Governance: Separation of the role of the governing body from administrators; conducting effective meetings; open communications; and the timely transfer of information by the governing body. Areas for review include ethics policies, codes of conduct and governing body operating procedures. Governing body meetings: State guidelines (particularly in regards to compliance with open meeting requirements); orderly eetings; adequate information in sufficient time to make sound decisions, and opportunity for public input and suggestions. Areas r review include meeting agendas and minutes, information packets for members, executive sessions and posting notice of meetings. Policies and procedures: Formal documentation; cross-references to laws, rules and regulations. Areas for review include governing body written policies, procedure for changes and areas not covered by written policies and procedures. Organization and management: Lines of authority and duties of key administrators. Areas for review include organization and staffing charts, job descriptions, terms of employment and evaluations concerning central organization. Travel and expense reimbursement: Policies and procedures and internal control to prevent abuse. Areas for review include written policies and procedures, budgets, travel approvals and credit card use. Legal Services: Representation on compliance with laws, rules and regulations; bond issues, collections; and other legal matters. Areas for review include administrative procedures, litigation history, errors and omissions and other liability insurance, fees paid and selection of staff or outside counsel. Recruitment, Hiring and Retention: Obtaining and maintaining qualified and experienced staff to positively impact productivity and performance. Areas for review include job postings, application forms, new hire packet, policies and procedures manual, employee handbook, annual employee reviews, exit interviews and forms of advertising used to conduct recruitment. Staff Development/Training: Using staff development as a training tool to improve productivity and customer service. Areas for review include types of internal or external training; staff development; and if the training is individualized or compliance related. II. FINANCIAL MANAGEMENT Organization, management and staffing: Staff reporting structure and responsibilities. Areas for review include finance staff organization chart and job descriptions, and consideration of business services functions. Administrative technology: Manual and automated accounting systems. Areas for review include hardware and software, system users and interfaces between systems. Accounting and payroll: Internal controls and safeguards, timely reporting and management of funds balances. Areas for review include segregation of duties, integration of a central accounting system and use of hardware and software systems. External audit. Annual financial and compliance reports, examination of federal funds; and report to management on internal accounting controls. Areas for review include audit reports, including management letters and the organization's response; the contract for services; and the process for selecting an external auditor. Internal audit: Performance of internal audits and coordination with external audit. Areas for review include staffing, independence, audit planning and internal audit reports. III. BUDGET AND STRATEGIC PLANNING Organization and staffing: Hiring and retaining a qualified and well -trained staff; staff organization and duties; adequate resources. Areas for review include organization charts, job descriptions, training history and budget reports. Policies and procedures: Policies that establish budgeting authority and responsibilities and procedures to implement policies. Areas for review include local laws that pertain to budgeting; budgeting policies, procedures, manuals and handbooks; and internal and external audit findings that pertain to budgeting. Budget process: Documented method for budget development, adoption and administration; controls over expenditures; and involvement from outside the department in developing the budget. Areas for review include budget planning documentation, budget preparation instructions, software and other planning tools, staffing standards and allocation formulas. Planning and evaluation: Strategic plan development, goals and objectives, measuring results and cost/benefit analysis. Areas for review include mission statement, strategic plan, goals, planning process and program evaluation schedule. Financial performance: Support of governmental responsibilities including expenditure control, debt and fund balance management. Areas for review include current and prior yearsbudgets, budget planning documen±s, debt history and policies and procedures. IV. PURCHASING Organization, staffing and budgeting: Staff organization and qualifications, training, budgeting. and workload. Areas for review include organization structure, job descriptions and delegation. Policies and procedures: Purchasing authority, purchase methods authorized and used, written procedures and conflicts of interest. Areas for review include laws, policies and guidelines that pertain to purchasing and written policies, procedures, manuals and handbooks. Travel expenditures/reimbursements: Participation in state contracts, grant limitations and government credit cards. Areas for review include travel policy and guidelines, budgets, credit card records and audit findings. Operations: Quality, timeliness, purchasing methods used and best value. Areas for review include data on purchase orders, turnaround trine, vendor lists, contracts for services and construction; and procurement card records. Purchasing technology: Using technology to improve response time, control costs and improve accountability and record keeping. Areas for review include inventory of hardware and software, plans for new systems and comments from audit reports. Warehouse operations: Complete and timely delivery to departments, effective inventory levels, internal controls and disposition of surplus property. Areas for review include local policies, roles and regularions; inventory and equipment lists; and management reports. Contracting process: Cost benefit analysis of obtaining services from the private sector, contract negotiation process and contract monitoring. Areas for review include existing contracts, status reports, feasibility studies and agreements. V. TAX ADMINISTRATION Taxing sources and revenue administration: Understanding the types of taxes that can be assessed for various purposes, now taxes interact and how each tax can affect revenues and the community's economic potential. Areas for review include taxes currently being assessed, taxes being assessed by peers, actual and budgeted revenues by type of tax, projected revenues from all other sources and tax abatements and exemptions. Organization and management: Analysis of how departments work together to ensure revenues are determined, collected and spent properly and efficiently. Areas for review include organization and staffing of tax administration functions; memoranda of understanding and interlocal agreements with other service providers and agencies; and staff training.. Technology and record management: Accounting for immediate and anticipated revenues, including cash management, tracking. and monitoring system and a computer system that supports accounting and collection. Areas for review include internal controls and safeguards, accounting policies and procedures, integration with the central accounting system and the use of hardware and software. County appraisal district: The relationship and communications with the appraisal district. Areas for review include staffing and leadership of the appraisal district, policies, procedures and budgets. Also included are appraisal review board membership, policies and procedures and other documents. Property tax collection: Components of the rate and collection efforts, including contracts with other entities or attorneys for collection of delinquent taxes. Areas for review include tax rate history, current and delinquent tax collection efforts and property values. Administering state taxes: Notification of boundary changes, verification of reported data and allocation, and accounting for funds received from the state. Areas for review include state tax allocation, taxing boundaries and policies and procedures for funds received from the state. Review and evaluation of contracting processes: Contracts with private companies or interlocal agreements on the property appraisal process and tax collection and billing. Areas for review include contracts and agreements and the procurement process for services. VI. ADMINISTRATION AND COLLECTION OF FEES, FINES AND MISCELLANEOUS REVENUES Fees, fines and other revenues: Identify local and state fees collected and the legal basis for the fees, and compare with possible fees. Areas for review include authority for current fees and comparison with fees in other jurisdictions. Organization and staffing: Communication and reporting relationships among those collecting fees. Areas for review include identifying officials collecting fees, organization structure and staffmg patterns. Recording and accounting: Cash management, tracking and monitoring systems. Areas for review include status of fiords collected, receivables recognized, fines pending in courts, segregation of duties, integration of funds into central accounting system, use of hardware and software and staff training. Collection techniques: Collection rates, dealing with delinquencies and alternative methods of payment. Areas for review include revenues generated from each source, aging of delinquencies, collection procedures and staffing. Policies and procedures: Consistency of the accounting, tracking and collection policies and procedures for fines, fees and other revenue. Areas for review include policies and guidelines covering the assessment, accounting, tracking and collecting of fines, fees and other revenues. Technology: Efficient automation to improve response time, control costs and enhance accountability and recordkeeping. Areas for review include data on current and proposed systems and inventory of hardware and software. Contracted services: Contracts with private companies or interlocal agreements to perform services. Areas for review include contracts, memoranda of understanding and interlocal agreements. Request for Proposals and cost studies will also be considered. VII. ASSET AND RISK MANAGEMENT Cash management and operations: Developing an effective cash management program to provide additional revenues. Areas for review include return on invested funds, investment policy, depository contract and staff training. Cash management policies and procedures: Written policies and procedures to establish a system of internal control to prevent or reduce the likelihood of errors and fraud. Areas for review include policies and.procedures for accounting office cash handling as well as tax collection, fine and fee receipts and other cash handling activities. Investment policies and procedures: Investment policies and strategies balancing safety, liquidity, diversification, yield and maturity. Areas for review include written procedures, administrative controls, investment portfolio and investment reports. Cash flow forecasting: Identifying the amount of money available, expected revenues and expenditures. Areas for review include cash flow forecasts and data on short-term borrowing. Risk management organization: Risk management practices and insurance cost containment. Areas for review include policies and procedures, insurance policies, organization charts, job descriptions and risk management reports. Insurance Coverage: The types of insurance policies the entity has; what is available to the entity; how much liability the entity is exposed to and if that exposure is mitigated. Areas for review include a complete list of all insurance coverage; worker's compensation, deductibles and how they are determined; nature of the coverage; limits on the coverage; request for proposals for annual premiums; stop -loss coverage; employee benefit coverages such as health and dental; the entity's contribution to the premiums versus the employee's contribution; coverage for the employee's spouse and dependent children; when was the last employee survey and what were the results; and what fringe benefits are provided to employees. Disaster and Recovery Planning: Disaster recovery plan and other documents related to disaster planning. Areas for review include the disaster recovery plan, test results and evaluations of the plan, observation of data storage site and back up provisions, viewing safeguards in place, frequency of backing up data and where back-ups are saved. VIII. FACILITIES MANAGEMENT Facilities management and organization: Management of construction and maintenance functions. Areas for review include organization, staffing, budgeting and outsourcing. Facility conditions: Safety, productivity and morale. Areas for review include facility inventory, condition report, maintenance budgets, schedule of deferred maintenance, facility master plan and inspection reports. Overall building utilization rates: Right number and type of facilities. Areas for review include facility inventory, occupancy and. capacity rates, projected facility needs, five-year history and planned construction and major renovation. Plans, policies and procedures: Policies governing facility operations and procedures to carry out the policies. Areas for review include written policies and procedures, facility master plan, population projections, facility inventory and contracts. Construction management: Effective management to minimize delays and controversies. Areas for review include facilities master plan, construction progress reports, contracts, change orders, warranties, plans and drawings. Maintenance operations: Repair and renovation services, equipment installation, grounds and custodial. Areas for review include policies and procedures, organization charts, job descriptions, maintenance records and management reports. Custodial operations: Cleaning services, minor maintenance and special tasks. Areas for review include policies and procedures, organization charts, job descriptions, budgets, management reports, purchase orders and invoices. Energy management: Reducing operating costs while maintaining a safe and comfortable environment for staff and the public. Areas for review include policies and procedures, map of meters and cutoffs, organization charts, job descriptions, utility bills and reports. 5 June 21,2010 Mr. Rabeit Waod Director Local Government Assistance and Economic Development Division Texas Comptroller of Public Accounts P.O. box 13528 Austin, TX 78711-3528 Dear Mr. Wood: I azn v��iting you to request the services of your agency's Local Government Assistance Division in conducting a Local Government Management Assessment for the City of Sanger. Enclosed please find a certified copy of Resolution No. 0&0340; which makes this request and was passed by the City of Sanger City Council on June 21, 2010. Your agency's assistance would provide us with the help 'we need to improve our customer service and operate more effectively and efficiently. I look forward to hearing from you. Please don't hesitate to contact me for any additional information. Sincerely, Mike Brice City Manager P.O. BOX 1'729 WWW.SANGERTEXAS.ORG 940-458-7930 BANGER, TEXAS 76266 940-458-4180 FAX COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance I ❑ Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: June 21, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: []ORDINANCE ® RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss and Possibly Act on Resolution #R-06-04-10 Authorizing the City Manager to Sign an Interlocal Governmental Agreement By and Between the City and the Texas Department of Transportation/Department of Motor Vehicles Relating to Motor Vehicle Registration Refusal Pursuant to Section 702.003 of The Texas Transportation Code. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED [:]NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ S. Special ❑ $ BACKGROUND/SUMMARY OF ITEM Section 702.003 of the Texas Transportation Code provides that a county tax assessor -collector or the Texas Department of Transportation (TxDOT) may refuse to register a motor vehicle if the department receives under a city scofflaw contract information from a municipality that the owner of the vehicle has an outstanding warrant or failure to appear or failure to pay a fine on a complaint that involves the violation of a traffic law. The city would contract with TxDOT to place or remove flags from motor vehicle records. The cost to the city would be $23.00 per computer run (file submission) plus $.12 for each transaction in the file. Payment would be remitted at time file is submitted or placed in a non - interest bearing escrow account. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Resolution Agencies: • Interlocal Agreement and Attachments • None • TxDOT Informational letter. RESOLUTION #R06-04-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: WHEREAS, Section 702.003 of the Texas Transportation Code provides that a county tax assessor -collector or the Texas Department of Transportation (TxDOT) may refuse to register a motor vehicle if the department receives under a city scofflaw contract information from a municipality that the owner of the vehicle has an outstanding warrant or failure to appear or failure to pay a fine on a complaint that involves the violation of a traffic law, and; WHEREAS, the City Council approves of an Interlocal Governmental Agreement described as the "Scofflaw Services Contract for Marking Texas Motor Vehicle Records," relating to the collection of outstanding monies for unpaid moving violations, and; WHEREAS, this Resolution shall be and become effective immediately upon and after its adoption and approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SANGER, TEXAS: That the City Council herby authorizes the City Manager to enter into an Interlocal Governmental Agreement between the City of Sanger and the Texas Department of Transportation/Department of Motor Vehicles, more specifically described as the "Scofflaw Services Contract for Marking Texas Motor Vehicle Registration Records," relating to the collection of outstanding monies owed the City of Sanger for unpaid moving traffic violations. PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this the 21 st day of June 2010. APPROVED: Thomas Muii-, Mayor ATTEST: Tami Taber City Secretary THE STATE OF TEXAS § THE COUNTY OF TRAVIS § INTER"%J% L* GREEMENT THIS CONTRACT is entered into by the Contracting Parties under Government Code, Chapter 791. I. CONTRACTING PARTIES: The Texas Department of Transportation (TxDOT) (Local Government) II. PURPOSE: Scofflaw Services contract for marking Texas Motor Vehicle Registration Records. III. STATEMENT OF SERVICES TO BE PERFORMED: TxDOT will undertake and carry out services described in Attachment A, Scope of Services. IV. CONTRACT PAYMENT: Contract payment shall conform to the provisions of Attachment B, Budget. V. TERM OF CONTRACT: This contract begins when fully executed by both parties and terminates on or when otherwise terminated as provided in Attachment C, Article 5 of this Agreement. VI. LEGAL AUTHORITY: THE PARTIES certify that the services provided under this contract are services that are properly within the legal authority of the Contracting Parties. TxDOT further certifies that it has the authority to perform the services by authority granted in Section 702.003 and in Section 707,017 of the Texas Transportation Code. The governing body, by resolution or ordinance, dated has authorized the Local Government to obtain the services described in Attachment A. This contract incorporates the provisions of Attachment A, Scope of Services, Attachment B, Budget, Attachment C, General Terms and Conons, Attachment D, Resolution or Ordinance, Attachment E, Contact Information, Attachment F, Account Information and Attachment G, City Scofflaw Input File Requirements. AUTHORIZED SIGNATURE TYPED OR PRINTED NAME AND TITLE Title (Name of Local Government) i FOR THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By Rebecca Davio, Ph.D. Director, Vehicle Titles and Registration Division Texas Department of Transportation Date City Scofflaw Page 1 of 8 Revised 9/05/08 ATTACHMENT A Scope of Services TxDOT will: 1. On initial probes (inquiries) of data submissions received from the local government, generate an output file containing matching license plates. If no vehicle record is found, such factual information will be indicated on the output file together with the input data. Input and output files will be returned to the Local Government after completion of the computer run. 2. Place `flags" on vehicle records based on data submissions received from Local Government containing "flag" request codes. A flagged record will cause: A. A "scofflaw" remark to be displayed on inquiry devices and point -of -sale workstations as part of the vehicle record when an inquiry is made on a "flagged" record. B. The printing of registration renewal notices with a "scofflaw" remark ("City Scofflaw: (City Name)") so the Local Government may deny registration. Explanation on the back of the registration renewal notice form directs the registrant to the county tax office, or the municipal court in the indicated city. 3. Remove "flags" from vehicle records based on data submissions received from Local Government containing "clear" request codes. Local Government shall: 1. Provide data submissions to TxDOT via CD-ROMs or e-mail attachments in accordance with TxDOT specifications (see Attachment G) for computer run of initial probes (inquiry), flags (marking) of vehicle records and clears (removal) of flags. 2. Label CD-ROMs externally with the type of run to be made ("probe", "flag" and/or "clear") and the number of logical records. Note: Files containing probes must be exclusively probes. Files containing flags or clears can be exclusively flags or clears, or a combination of flags and clears. 3. Submit an application to establish the method of payment (see Attachment F), and establish account prior to submitting inquiries. City Scofflaw Page 2 of 8 Revised 9/05/08 ATTACHMENT B Budget The Local Government shall pay to TxDOT the amount of $23.00 per computer run (file submission) plus $.12 (twelve cents) for each transaction ("probe", "flag", or "clear") submitted to TxDOT. Payments shall be made to the following address: Texas Department of Transportation Vehicle Titles and Registration Division PO Box 5020 Austin, TX 7876M020 A. If the Local Government chooses to submit their input file via CD-ROM, the attached "Account Information" form must be completed, indicating that the Local Government wishes to establish a "Pay Upon Request" Account. The applicable payment shall be made each time a request to probe (search/inquiry), place or remove "flags" from motor vehicle records is submitted to TxDOT. B. As an alternative, if the Local Government chooses to send their input file as an a -mail attachment, the Account Information" form must be completed, indicating that the Local Government wishes to establish a non -interest bearing escrow account ("Prepaid Account") with TxDOT. Upon agreement between the Local Government and TxDOT and payment of applicable fees, as described below, TxDOT will establish an account in the name of the Local Government. Charges will be deducted from the escrow account until the balance of that account reaches the minimum required balance for the Local Government, as determined by TxDOT and provided herein. A deposit of at least $500.00 must be maintained in anon -interest bearing escrow account. This initial deposit is to cover estimated service use. The escrow account must be established with TxDOT prior to submission of probes (inquiries), or placing or removing "flags" from motor vehicle records for the Local Government. Payment of the deposit shall be made by check or warrant, payable to the "Texas Department of Transportation" and is due upon execution of this contract. The $500.00 minimum balance to be maintained in the escrow account may increase depending on established monthly usage by the Local Government. The Local Government may deposit additional funds into the escrow account in excess of the stated minimum balance. When it becomes necessary to increase the Local Government's escrow account minimum balance, as determined by TxDOT, the Local Government agrees to pay the sum in increments of $500.00. This additional funding is payable within fifteen (15) days from receipt of notification from TxDOT. TxDOT will provide a statement to the Local Government which indicates the remaining balance in the Local Government's escrow account. A statement will be provided by TxDOT each time a probe or a request to place or remove "flags" from motor vehicle records is submitted. If the balance in the non -interest bearing .escrow account falls below the $500.00 minimum balance, TxDOT will suspend processing probes, or placing or removing "flags" from motor vehicle records for the Local Government until such time as a deposit is made by the Local Government, in an amount sufficient to increase the balance in the escrow account to the $500.00 minimum balance. City Scofflaw Page 3 of 8 Revised 9/05/08 ATTACHMENT C General Terms and Conditions Article 1. Amendments This contract may only be amended by written agreement executed by both parties before the contract is terminated. Article 2. Conflicts Between Agreements If the terms of this contract conflict with the terms of any other contract between the parties, the most recent contract shall prevail. Article 3. Disputes TxDOT shall be responsible for the settlement of all contractual and administrative issues. Article 4. Ownership of Equipment Except to the extent that a specific provision of this contract states to the contrary, all equipment purchased by TxDOT under this contract shall be owned by TxDOT. Article 5. Termination This contract may be terminated by mutual written agreement, or 30 days after either party gives notice to the other party, whichever occurs first. Article 6. Gratuities Any person who is doing business with or who reasonably speaking may do business with TxDOT under this contract may not make any offer of benefits, gifts, or favors to employees of TxDOT. The only exceptions allowed are ordinary business lunches and items that have received the advanced written approval of the Executive Director of the Texas Department of Transportation. Article 7. Responsibilities of the Parties Each party acknowledges that it is not an agent, servant, or employee of the other party. Each party is responsible for its own acts and deeds and for those of its agents, servants, or employees. Article 8. Compliance with Laws The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules, and regulations and with the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of this agreement. Article 9. State Auditor's Provision The state auditor may conduct an audit or investigation of any entity receiving funds from TxDOT directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Article 10. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. City Scofflaw Page 4 of 8 Revised 9/05/08 ATTACHMENT D Resolution or Ordinance On the day of , zu , the City Council passed Resolution No. , hereinafter identified by reference, authorizing the City's participation in the Program. City Scofflaw Page 5 of 8 Revised 9/05/08 ATTACHMENT E Contact Information Technical assistance regarding probes, placing and removing of "flags" from motor vehicle records or information regarding payments for your account may be obtained by contacting the Vehicle Titles and Registration Division, Technology Support Branch, at (512) 467-5983 or (512) 465J950 (Monday through Friday 8:00 AM - 5:00 PM). City Scofflaw Page 6 of 8 Revised 9/05/08 4":Pi_d_49i u ACCOUNT INFORMATION VEHICLE TITLES AND REGISTRATION DIVISION 4000 JACKSON AVENUE, AUSTIN, TEXAS 78731=6007 PLEASE PRINT OR TYPE contract Number For Department Use Only Type of Account Requested: "Prepaid" Account "Pay Upon Request" Account DATE: ATTN: (Name and Telephone Number of Person Responsible For Account) ACCOUNT NAME: BILLING ADDRESS: ATTENTION: (Name and Mailing Address of the Person Responsible for Sending and Receiving Files.) MAILING ADDRESS. E-MAIL ADDRESS: (For Output File Returns By E-mail) BUSINESS TELEPHONE NUMBER: BUSINESS FAX NUMBER: For Departinent Use Only lEscrowAmount Date Agreement ,Signed Account Terminated/Canceled Account Number Non -Payment User Request City Scofflaw Page 7 of 8 Revised 9/05/08 ATTACHMENT G CITY SCOFFLAW INPUT FILE REQUIREMENTS 1. There are three (3) processes available within the RTS CITY SCOFFLAW processing program. The available processes are as follows: A. `P' —PROBE (inquiry) B. `F' — FLAG (set CITY SCOFFLAW data) C. `C' - CLEAR (lift CITY SCOFFLAW data) 2. The following input file format is required to process any of the three (3) options available with the RTS CITY SCOFFLAW process: REG-YR � 4 bytes � Position 1-4 �/*License Registration Year PLTNO � 7 bytes DOCNO � 17 bytes Position 5-11 I /*License Plate Number Position 12-28 I /*Document Number FILLER (51 bytes Position 29-79 /*City Optional Data (Data is returned on output file) CODE 1 byte Position 80 /*P=Probe (inquiry), /*F=Flag (set SCOFFLAW) /*C=Clear (lift SCOFFLAW) TOTAL (80 bytes NOTE: A 'P'robe request requires REG-YR (Registration Year), PLTNO (License Plate Number) and CODE. All other information is optional. Both 'Flag or `C'lear requests require DOCNO (Document Number) and CODE. All other information is optional. City Scofflaw Page 8 of 8 Revised 9/05/08 .� �: �i V1. —� �. " .�: -.. '''i i ,fii r^�.: `'.�+, .._.. r^5 ,-{ ��. ��'+ Cam«. + r�`s r�-g r�e'"t t'v� t �. ,--; sue. � � � ��.-�� "� �� E.r`� e � c ��C �C��> as Department of Transportation VEHICLE TITLES AND REGISTRATION DIVISION • AUSTIN,TEXAS 78779-0001 (512) 465-7611 Section 702.003 of the Texas Transportation Code provides that a county tax assessor -collector or the Texas Department of Transportation (department) may refuse to register a motor vehicle, if the department receives under a city scofflaw contract information from a municipality that the owner of the vehicle has an outstanding warrant from that municipality for failure to appear or failure to pay a fine on a complaint that involves the violation of a traffic law. Section 707.017 of the Texas Transportation Code provides that a county tax assessor -collector or the Texas Department of Transportation may refuse to register a motor vehicle alleged to have been involved in a violation, if the owner of the vehicle is delinquent in the payment of a civil penalty imposed under this chapter. A city may contract with the Texas Department of Transportation (TxDOT) to "flag" motor vehicle records of such vehicles. Although not a contractual requirement, TxDOT recommends that a city seek an agreement of cooperation with the county or counties in which they are located to confirm that they will agree to deny vehicle registration on their behalf. In order to place or remove "flags" from motor vehicle records, a city must submit their input files to TxDOT on CD-ROMs or as an e-mail attachment. The input data must be formatted to TxDOT specifications as indicated in "City Scofflaw Input File Requirements", Attachment G of the contract. The cost to the city will be $23.00 per computer run (file submission) plus $.12 (twelve cents) for each transaction in the file. Payment must be remitted either at the time each file is submitted or, as an alternative, the city shall establish a non -interest bearing escrow account (see Attachment B, "Budget"). The attached contract outlines the conditions under which TxDOT will place and remove "flags" on motor vehicle records as provided for by Section 702.003 and Section 707.017 of the Transportation Code. The contract must be completed in full and signed by an authorized city official in the space provided. The contract constitutes the sole and only agreement between TxDOT and a participating municipality for the purpose of placing and removing "flags" on motor vehicle records. Upon completion of the properly executed and unmodified contract, please return to: Texas Department of Transportation Vehicle Titles and Registration Division Attention: Technology Support Branch 4000Jackson Avenue Austin, Texas 78731-6007 If you have any questions of a technical nature regarding the data processing or regarding the stipulations of the contract, please call the Technology Support Branch at (512) 467-5983 or (512) 465-7950. Sincerely, Rebecca Davio, Ph.D., Director Vehicle Titles and Registration Division Attachment COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable EFYes ❑ Not Applicable Council Meeting Date: June 21, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss, and Possibly Act on Resolution #R06-05-10 Approving and Authorizing Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of Houston Ballet Foundation and Related Matters. FINANCIAL SUMMARY ®N/A [']GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: • Resolution Prior Action/Review by Council, Boards, Commissions or Other Agencies: 0 None uAgeh zxEns COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Yes Not Applicable Council Meeting Date: June 21, 2010 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION [:]APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and Possible Action of Sale of Property at 201 Bolivar FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P [:]BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE IP FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The only bid received on the sale of the 15' strip adjacent to the Gumbo House was from John Springer. After speaking with John, he would like to buy the entire strip instead of just the first 50'. Selling the entire strip would square up both his lot and ours and not leave either of us with an odd shaped lot. We can do this without going back out to bid since State Law doesn't require us to go to bid if we sell to an adjacent landowner. Council will need to approve the sale of the entire 15' x 100' strip. It appears the group wanting to open the restaurant there is ready to move forward with the project. 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P O Box 24400 Canton, OH 44701 877/28&2729 BACKGROUND - NOT A WHITE CITIBANK, N.A. New Castle, DE 19720 62-20/311 Amount 5,000.00 3000012154 Date OS/OS/2010 Pay Amount $5,000.00*** THIS DOCUMENT IS PRINTED ON WATERMARKED PAPER -HOLD TO LIGHT TO VIEW Signature SANGER PUBLIC LIBRARY MONTHLY REPORT MAY 2010 Submitted by Victoria Elieson HIGHLIGHTS: Replaced one of the library air conditioners. The replacement was funded by the Loan Star grant from the state. Due to an alert staff member, the library acquired a brand new computer table at a garage sale. This will be needed when the printer is moved out of the computer room and into the place of the old copier. ADMINISTRATION: Submitted the budget proposal for 2010-2011 to the city manager. Christine Peterson from AMIGOS evaluated the library website for accessibility. This evaluation was funded through the North Texas Regional Library System. She determined that most of our website allowed easy access to people using a screen reader or who had perception problems, but she did give us some areas where improvements could be made. We can take action on some of her recommendations immediately, but some will have to be referred to Plinkit (the free website hosting service provided by the Texas State Library). Meetings attended: North Texas Library Consortium meeting, 5/6, Fort Worth Interlibrary Loan Navigator Training, 5110, Denton Denton County Library Advisory Board, 5/20, Sanger Library Board, 5/24 North Texas Regional Library System meeting, 5/27, Fort Worth CIRCULATION: Took a fresh set of books to the Senior Center. PUBLIC RELATIONS: Community Service workers built and painted a train for the children's area to promote the Texas Summer Reading Club "Catch the Reading Express". Sent a flyer about the Texas Summer Reading Club out through the two elementary schools and Clear Creek Intermediate School. PROGRAMS: Programs for adults were attended by an average of four people each. These programs included "Services for the Elderly", a coupon exchange, the book club and two knitting and crochet workshops. "Teens and Kids Jewelry -Making" was attended by eleven people. The Storytime theme was "The Ocean". At the "Ocean Adventures" program the children went on a treasure hunt and found a treasure box full of jewels. At the end of the program, they used the jewels to decorate their own treasure box to take home. Kids made an aquarium of paper plates and blue cellophane at the "Fish" program, and at the "Ocean Animals" program they made a jelly fish out of bubble -wrap. The final program was "The Beach". Kids found shells scattered around the meeting room and used some of them to decorate a pencil holder for Dad. MAY 2010 STATISTICS 2009 2010 BORROWER CARDS Last Month 3609 3005 New Cards 47 49 Cards reactivated 22 32 TOTAL 3678 3086 CIRCULATION Nonfiction 430 468 Fiction 799 773 Junior Fiction 191 279 Children's Books 465 510 Leased Books 205 134 Interlibrary Loan 16 16 Spanish Materials 7 3 Audio Books 70 97 Music CDs 43 39 Video Materials 659 696 Equipment 13 7 from other libraries 114 TOTAL CIRCULATION 2898 3136 Sent to other libraries 21 INTERNET USERS 766 728 PROGRAMS Children's Programs 4 5 Children Attending 52 63 Adults Attending 30 39 Other Programs 4 6 Number Attending 19 34 VOLUNTEERS Number of Adults 7 13 Number of Juniors 6 5 Number of Hours 57 121 COLLECTION Books 15355 15658 Leased Books 163 201 Paperback Fiction 2519 2477 Audio Books 593 606 Music CDs 387 392 CD-ROM 197 196 Videocassettes 883 909 DVD 561 706 Microfilm 79 79 Equipment 4 4 TOTAL COLLECTION 20741 21228 REVENUE Fines $171.40 $307.30 Copies $95.75 $149.50 ILL Postage $26.09 $15.04 New Cards $1.25 $6.50 Lost Materials $6.84 TOTAL $301, 33 $478934 Jewelry -Making for Kids and Teens With spring well under way, many girls and women think about Ma`� v adding some new accessories to freshen up their wardrobe, and making new jewelry can be an inexpensive way to do that. jewelry is also a popular Mother's Day gift, especially when it is made by a favorite child or grandchild. The Sanger Public Library's popular jewelry -making classes for teens and adults have led to some disappointed younger patrons who had hoped to participate. "Therefore, a beginner's class for kids and teens will be held on Saturday. May 8111, at 2:00—just in time to make a Mother's Day present for someone special or something special for yourself. Younger or less experienced participants will make a stretch bracelet with elasticized cord and beads. Those who are ready to tackle something a bit more challenging will have several projects to choose from, such as making a pair of earrings. Kandyce LaFleur, who has led several of the previous classes, will teach this class. She has been making jewelry for about 5 years, and is entirely self-taught, primarily through trial and error. She will bring examples of her beautiful work for inspiration, as well as books and beading magazines for ideas. All supplies and tools will be provided, but participants are welcome to bring any they have, especially if someone wants to use particular colors or styles of beads. Because space is limited, reservations are suggested. To reserve a place, or for more information, just call the library at 458-3257, or come by 501 Bolivar. Sanger Public Library to host free seminar to inform senior citizens of elderly service providers As you or a loved one has aged, have Elderly Service Providers to know about. Topics include If getting older has