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06/07/2010-CC-Agenda Packet-Work SessionAGENDA CITY COUNCIL WORK SESSION MONDAY9 DUNE 79 2010 6*00 PM 502 ELM STREET 1. Call Meeting to Order. 2. Discussion of Five Year Capital Improvement Plan 3. Overview of Items on Regular Agenda. 4. Adjournment. I, the undersigned bulletin board, at accessible to the and time:. authority, do hereby certify that this Notice of Meeting was posted on the he City Hall of the City of Sanger, Texas, a place convenient and readily neral public at all times, and said notice was posted on the following date o : �2!) / « at nr) GQ .m, and shall remain posted until meeting is adjourned. Tami Taber, City Secretary City of Sanger, Texas This notice by was removed 'i om'`. e o %ial ti bulletin board on at This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. LAY of Sanger., Texas Five Year Capital Improvement Plan June 2010 This plan addresses capital improvement needs in the City of Sanger over the next five years in the areas of Thoroughfares, Sidewalks, Drainage, Water Lines, Wastewater Lines and Facilities. The plan discusses needs in each area and provides priorities, funding sources and timelines for projects expected to be completed in the next two years. Water and Wastewater improvements are addressed in further detail in the Comprehensive Water/Wastewater Study completed by KSA Engineering, The Parks Board is still working on their improvement plan. It will be presented at a later meeting and added to this report as an addendum. As in any City with older infrastructure, maintenance and rehabilitation of existing infrastructure is an ongoing and never ending process. It is easy to get behind and hard to catch up. Over the last two years more and more resources have been dedicated to infrastructure maintenance and replacement. This is a trend that needs to continue as we try to catch up with our aging and ailing infrastructure. 2006 CIP Bond Projects In the last two years, using 2006 bond money we have rebuilt 13,070 linear feet of streets, Replaced 8,840 feet of water lines, replaced 6,325 feet of wastewater lines and installed 4,335 feet of underground drainage pipe. We also beefed up our electric delivery infrastructure significantly. With the exception of electric, these utilities and streets still need quite a bit of work to replace old, worn out I nfrastructure. Approximately $6,000,000 has been spent on these improvements so far. Approximately $750,000 remains of this money. It will be used to repave 9 blocks of streets in the NE section of the original town, rebuild Wayne, Jackilu, and the segment of 15t street between them, and replace water and wastewater lines under Wayne, Jackilu and 1". It will also be used to address drainage issues around 3`d & Jackilu and at 51h & Turtle Creek. Any leftover funds are slated to be used for the Lois Road to View Road wastewater line extension and the Bridal Path Interceptor. 2007 CIP Bond Projects These bonds were sold for public works facility improvements. So far, the following projects have been completed: Purchased and remodeled new City Hall building; remodeled old City Hall into offices for Public Works and Development Services; built new warehouses for Water and Electric; Remodeled and flood proofed old electric building into warehouse for Parks Department; built new storage yard for Water department; installed video surveillance systems at all public works buildings and yards. We will also be installing new motorized gates on all of our yards for added security. There is approximately $300,000 left of the 2007 Bond funds. These funds will be used to address drainage issues around the new City Hall and provide some additional parking along 6ch Street. Funds will also be used to construct a storage building for Parks at the new Sports Complex. Left over funds will be used for enhancements at the new sports park. Mot# GP Bond Projects At least $2,200,000 of this $3,000,000 bond project is dedicated to the new sports park and Keaton Road extension. The other portion is slated to be used for road, water, wastewater and drainage improvements. Projects slated for funding include rebuilding Plum from 5`h St. to 10th St. and 8th St. from Plum to FM 455. This will give us a reliever detour when work has to be done on FM455 and when it is widened. Two urgent drainage projects will be completed as well. This includes replacing the collapsing underground drainage at 4ch & Locust and building a concrete channel at Simms and Willow that is eroding badly. If funds remain, other drainage projects will be completed as well. Water Capital Improvement Fund Projects The Water Capital Reserve Fund balance is approximately $900,000. Earlier this year the Council authorized using a portion of these funds on two projects. The first is replacing the 6 inch water line along Bolivar from the North Bound service road to 5`h street. This line is sixty years old and prone to failure. It is the main feed from the Acker water tower to the older part of town and failure of the line affects hundreds of customers. The second project is extending a 20 inch line from the Lois Road tower west along Lois road and then a 12 inch line north along the service road to the new View Road extension. This is part of the plan to extend water and wastewater service to the new View Road industrial area to make it shovel ready for development. Thoroughfares: This plan discusses thoroughfare improvements but does not address maintenance and rehabilitation of residential streets. Residential street maintenance is addressed in the annual budget and funds are dedicated each year for residential street maintenance and rehabilitation. Commissioner Coleman has dedicated $250,000 in 2010 for the reconstruction of Cowling Rd. The City has committed up to $100,000 to this project as well. Commissioner Coleman has indicated that he will try to commit another $250,000 next year. If so, it is our intent to repave Keaton Rd. from Duck Creek to 51h St. and Freeze Dr. from 5ch St. to Austin St. If funding is available in the future, Bolivar from 5ch to the Service road, Belz Rd. and Duck Creek will also be candidates for repaving. FM 455 is scheduled for widening in the next 5 years. It is anticipated that funding for this project will come from County road construction bonds and TxDOT. Two major expenses in Thoroughfares loom on the horizon. The first is reconstruction of the Cowling Road Bridge over Clear Creek. This bridge is on TxDOT's off system bridge list for reconstruction but it is not funded at this time. The cost is likely to be well over $4,000,000, which means it will have to wait for TOOT funding. The second is the reconstruction of McReynolds Road. McReynolds Road continues to deteriorate and will require extensive reconstruction. Reconstruction of over 2.5 miles of roadway will be very expensive, even with help from the County who still maintains a portion of it. With the Tomlin development now off the table, this expense will fall to us. Due to the expense, it may have to be done in phases. Sidewalks: Currently sidewalks are intermittent and disconnected throughout the City. The goal is to connect existing sidewalks and add new ones that allow pedestrians to travel throughout town without having to walk on busy streets. Although some of these sidewalks will pass through residential neighborhoods, the goal is not to build residential sidewalks but to create paths that link subdivisions with destinations such as schools, parks, downtown and commercial areas. We currently budget $50,000 per year for sidewalks, so the work will have to be done in phases. We will also be looking for grant funds to help fund portions of the routes that qualify. Other portions will be done in conjunction with other projects such as the sports park and FM455 widening. Phase I will be to connect existing segments and create a central loop. This phase will provide access between five of the seven schools, Downtown, and several neighborhoods and subdivisions. Phase I will take more than one year at current funding levels Phase II will link the other two schools to the inner loop. It will also connect the Sable Creek and Ranger Creek subdivisions to the system. Phase III connects the Quail Run and Lake Ridge subdivisions to the system, creates an old town loop and connects Switzer Park. It also extends the sidewalk up 51h street to FM 455. Phase IV extends the system along FM 455 from Metz Road to Marion Road. It also connects the Sanger Trail Apartments and subdivision to the system. This section needs to be done along with or after the road is widened. Phase V will extend sidewalks up Freeze and 10th from 5ch street to FM455. Once completed, sidewalks will link every school and major subdivision. Links will also provide walking access to the new sports park, public facilities and business areas throughout town without having to walk on busy streets. This program will add over seven miles of interconnected sidewalks and will cost approximately $2,000,000. It will also take more than the five years covered by this plan to complete. Facilities: With the Improvements made to city facilities with the 2007 bonds, the City's building infrastructure is in good shape and sufficient, for the most part, to meet our needs for years to come. By far our greatest and most expensive facility need is a new wastewater treatment plant. The cost of this plant will be in the range of $25,000,000 and will have to be financed over twenty to forty years. Financing this plant will greatly encumber our ability to do other projects for several years. However, building the new plant will be necessary to handle future growth. Another facility need is a new animal shelter. We need a better functioning facility that is more accessible to the public. Facility needs that are farther out on the horizon include: Expansion of the Library; A Recreation Center; and a second Fire Station. Finally, restoration of the exterior of the police station to its original design would greatly enhance the historical character of the building. With the exception of the Police Station restoration, all of these projects would require bond financing due to price. Therefore, none may be feasible in the next five years. The bright side is that the majority of the City's facilities are more than adequate for the next five to ten years. Conclusion. As you can see, a myriad of projects are planned over the next five years and they will keep us very busy. Many of these projects will go unseen to most citizens but they all directly impact the quality of life in the community by ensuring reliable utilities, safe streets and sidewalks. It is important to note again that even after all of this work is complete, there will still be other needs arise as our infrastructure continues to age. Like every City we will continue the struggle of balancing needs and resources to maintain what we have, prepare for growth and improve the quality of life in our community. The ability to utilize bond funds for infrastructure improvements in the near future (5-10 years] is going to be hampered by the need to reserve and utilize bond capacity to pay for the new wastewater plant. This will continue to be a hindrance until other bond issues begin paying off, in 2021, and until we grow sufficiently to expand the tax base. We cannot depend on just wastewater revenues to pay for the wastewater plant as that would mean raising the average bill by about $60.00 to $70.00 dollars a month. Therefore, we need to find other revenue streams and utilize more annually occurring revenues for infrastructure improvements. In the last two years we have began the process of doing that and will continue to do so in the future. You will see expenditures in the 2011 proposed budget for such improvements as street reconstruction, new sidewalks, water and wastewater line replacement and electrical system improvements. As future revenues improve we need to channel more funds toward these needs. This plan identifies and prioritizes our most pressing needs in capital improvements for the next five years. Some parts of the plan, like sidewalk improvements, project out further than five years for comprehensive planning purposes. Revenue sources are identified for those projects expected to be completed in the next five years. As with any plan it will change over time and it will be updated on an annual basis to keep it current and relevant.