03/01/2010-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, MARCH 1, 2010
7:00 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section.
CONSENT AGENDA
3. a) Approve Minutes: February 16, 2010 -Work Session
February 16, 2010 - Council Meeting
b) Disbursements
4. Consider any Items Removed from Consent Agenda.
5. Consider and Possible Action on Terminating the Intermedix EMS Billing Contract
and Authorize the City Manager to Execute the Termination Letter,
6. Consider and Possible Action on Approving Bid for Camera System by Acquire
Security in the Amount of $44,740.
7. Information Items:
a) Investment Report
b) Letter from Denton County Commissioners Court Appointing City Manager,
Mike Brice to the Denton County Transportation Committee.
8. Adjournment.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on
the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and
readily accessible to the general pub > i : at a 1 times, and said notice was osted on the
following date and time: y (, Kk ` 010 at l a 0 a.m.
i.
and sha remain os ed until meetiig.is d irrned,:`'.
se
It rIs
Tami Taber, City Secretary ;0 , as
City of Sanger, Texas L' ti '
• 4
add 04a*0846616
i1l Sy1,
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 4584930 for further information.
MINUTES: CITY COUNCIL WORKSESSION
February 16, 2010
PRESENT: Councilman Thomas Muir, Councilman Russell Martin, Councilman Robert
Patton, Mayor Pro-Tem Glenn Ervin and Councilman Andy Garza
ABSENT: Mayor Higgs
OTHERS
PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Kenneth Sanders
Ashley Weber and Marjory Johnson
1. Call Meeting to Order.
Glenn Ervin, Mayor Pro-Tem, called the meeting to order.
2. Presentation of the 2008/2009 Fiscal Year End Audit by Auldridge Griffin.
The City Manager introduced Kenneth Sanders and Ashley Weber with Auldridge
Grifffin.
Kenneth advised that he was involved in last year's audit but was unable to make it to
the last presentation and that this is his second year involved with the City of Sanger.
He stated he has seen a tremendous amount of improvement in the past year.
Kenneth began with a Power Point presentation of the audit summary and findings.
He also distributed a financial statement packet and a hard copy of the presentation to
the City Council and also said that the goal this year was to show improvement.
The follodving areas were covered in the presentation:
-Responsibility of an Independent Auditor
-Scope/Timing of Audit Engagement
-Significant Audit Areas
-Cash and Investments
-Accounts Receivable -Revenues
-Fixed Assets
-Accounts Payable/Accrued Liabilities -Expenses
-Long Term Debt
-Internal Control Deficiencies
-Audit Adjustments and Uncorrected Differences
-Other Required Communications
MINUTES: CITY COUNCIL MINUTES
February 16, 2010
PRESENT: Councilman Thomas Muir, Councilman Russell Martin, Councilman Robert
Patton, Mayor Pro-Tem Glenn Ervin, Councilman Andy Garza
ABSENT: Mayor Higgs
OTHERS
PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Marjory Johnson
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Pro-Tem, Glenn Ervin, called the meeting to order, Councilman Muir led the Invocation
followed by Mayor Pro-Tem, Glenn Ervin leading the Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up
during this section.
None.
CONSENT AGENDA
a) Approve Minutes: February 1, 2010 - City Council
b) Disbursements
Motion was made by Councilman Martin to approve the consent agenda. Seconded by
Councilman Patton. Motion carried unanimously.
3. Consider any Items Removed from Consent Agenda.
4. Consider and Possible Action on Approving Audit for Fiscal Year 2008/2009 by Auldridge
Griffin.
Councilman Muir made a motion to approve. Seconded by Councilman Martin.
Motion carried unanimously.
5. Information Items:
a) Investment Report
b) Letter from T1VIL Regarding 2008-2009 Equity Return.
City Manager advised that the City received a refund check in the amount of $16,481
from TML and that will go into the Contingency Fund.
6. Adjournment.
Mayor Pro-Tem, Glenn Ervin adjourned the meeting.
-Other Matters Requiring Attention in 2010
The City's combined net assets were $18,411,458 as of September 30, 2009 compared to
$16,537,546 as of September 30, 2008 which represents an increase of $1,873,912 in
total net assets.
The total revenues were a1594869877.
Councilman Muir inquired as to the EMS collections, journal entry number eleven, as
to what percent is going uncollected.
City Manager advised that we should be collecting around 40% and right now we are
only collecting 27-29% with Intermedix.
Kenneth thought that was something that needs to be looked at, but overall he feels
that the City has a healthy cash position.
3. Overview of Items on Regular Agenda.
4. Adjournment.
Mayor Pro-Tem, Glenn Ervin adjourned the meeting.
2/08/2010 1:44 PM A / P CHECK REGISTER
PACKET: 02963 Regular Paymentscm
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
VENDOR NAME / I.D. DESC
1 BOBBIE PENNINGTON
I-201002082671 BOBBIE PENNI
19220 STONEY WARD
I-201002082672 ARREST SEARCH SEIZURE
TOTAL ERRORs': 0
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK
CHECK
CHECK
TYPE
DATE
DISCOUNT AMOUNT NO#i
R
2/08/2010
100.00CR 041917
R
2/08/2010
37.50CR 041918
[QO#
DISCOUNTS
CHECK
AMT
TOTAL APPLIED
2
0.00
137.50
137.50
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
2
0.00
137.50
137.50
PAGE: 1
CHECK
AMOUNT
l00.00
37.50
2/11/2010 11:13 AM A / P
CHECK
REGISTER
PAGE: 1
PACKET:
02968 Regular PaymentsCM
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
01550
ATMOS
I-201002102674 1/5 - 2/01
R
2/11/2010
185043CR
041920
I-201002102675 1/5 - 2/2
R
2/11/2010
72.70CR
041920
I-201002112684 1/5 - 2/1
R
2/11/2010
42.98CR
041920
301.11
19240
BANKERS CREDIT CARD SERVICE
I-201002112682 BACKUP,LILY PAD,TCEQ
R
2/11/2010
897.16CR
041921
897.16
00800
COSERV ELECTRIC
I-201002102676 12/16 - 01/18
R
2/11/2010
11100.36CR
041922
1/100036
1
D'JEAN THOMPSON
I-201002102681 121 PINTAIL
R
2/11/2010
200,00CR
041923
200.00
18190
DEPARTMENT OF INFORMATION RESOURCE
I-10110917T LONG DISTANCE
R
2/11/2010
45.07CR
041924
45.07
20710
CHERYL HAZELWOOD-ESTES
I-537 SERVICES FOR JAN 2010
R
2/11/2010
1,620900CR
041925
11620.00
03450
NTCCA
I-201002102679 2/24/10 MARCIE WEIR
R
2/11/2010
10.000R
041926
10.00
�40
MIKE PRATER
I-201002102680 DEPT WORKED THRU LUNCH
R
2/11/2010
11.32CR
041927
11.32
17400
PRECIOUS STAFFORD
I-012510 JAN 11 & JAN 22 2010
R
2/11/2010
194.000R
041928
I-020110 JAN 27 - FEB 3 2010
R
2/11/2010
388900CR
041928
582.00
04560
TMCEC
I-201002102678 12HR JUDGE SEMINAR-SPINDL
R
2/11/2010
50.000R
041929
50.00
21730
UTILITY BACKUP SOLUTIONS
I-CSO01 MONTHLY ONLINE BACKUP
R
2/11/2010
1,920.000R
041930
11920.00
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
11
0.00
61737.02
61737,02
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
11
0.00
61737.02
61737.02
TOTAL ERRORS:
0 TOTAL WARNINGS: 0
2/12/2010 4:56 PM
PACKET: 02975 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
VENDOR NAME / I.D. DESC
00100 TMRS
I-RET201001052537 TMRS
I-RET201001142603 TMRS
I-RET201001152606 TMRS
I-RET201001282643 TMRS
TOTAL ERRORS: 0
A / P CHECK REGISTER
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
CHECK
DISCOUNT AMOUNT NO#
PAGE: 1
CHECK
AMOUNT
R
2/12/2010
2,405.32CR
091984
R
2/12/2010
61779.82CR
041984
R
2/12/2010
46.46CR
041984
R
2/12/2010
14,403.23CR
041984
23,634.83
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
1
0.00
23,634.83
23,634.83
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1 0.00 23,639.83 23,634.83
2/16/2010 4:24 PM
PACKET: 02980 Regular PaymentsCM
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
A / P CHECK REGISTER
PAGE: 1
VENDOR NAME /
I.D.
DESC
00600 CITY OF
SANGER
I-201002162688
12/22 -
1/21/10
13380 SANGER
BANK
I-55
07071866
00055 # 55
I-55-
07071866
00055 #55-
TOTAL ERRORS: 0
* T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
R 2/16/2010
R 2/16/2010
R 2/16/2010
NO#
DISCOUNTS
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
0.00
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
43,413.31CR 041985 43,413.31
1,542.07CR 041986
11120.04CR 041986 2,662.11
CHECK AMT
96,075.42
0.00
0.00
0.00
0.00
0.00
0.00
96,075.42
TOTAL APPLIED
96,075.42
0.00
0.00
0.00
0.00
0.00
0.00
46,075.42
2/19/2010 12:56 PM
A / P CHECK
REGISTER
PAGE: 1
PACKET:
02985 Regular Paymentscm
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
15330
4T HEATING & AIR
I-201002112687
HEATER REPAIR @ SHELTER
R
2/19/2010
410.00CR
041990
410.00
21740
ACQUIRE CCTV
I-201002112686
SECURITY CAMERAS
R
2/19/2010
14,380.00CR
041991
14,380,00
15890
ALL AMERICAN SURVEYING
I-13442
ANNEXATION - EAST ON 455
R
2/19/2010
11000600CR
041992
I-13452
COWLING RD SURVEY
R
2/19/2010
61000.00CR
041992
7,000.00
16250
ALMETEK
I-175262
METERBASE LABELS
R
2/19/2010
943995CR
041993
943.95
ALTEC
ALTEC INDUSTRIES, INC
I-5731984
REPAIRS #50-58 / #16-58
R
2/19/2010
260.13CR
041994
I-5731985
REPAIRS #50-58 / #16-58
R
2/19/2010
236.00CR
041994
496.13
00270
ANIMAL HOSPITAL ON
MILAM RD, P.C.
I-113908
VET SERVICE 12/23 - 1/22
R
2/19/2010
194.50CR
041995
194.50
20190
AULDRIDGE GRIFFIN
I-26903
PROGRESS BILLING
R
2/19/2010
7,500.00CR
041996
7,500.00
20
BOUND TREE MEDICAL,
LLC
I-201002102677
TOOK CREDIT TWICE
R
2/19/2010
144.08CR
041997
I-80376030
GLOVES,ELECTRODS,THIAMINE
R
2/19/2010
644.18CR
041997
I-80376031
GLOVES,ELECTRODS,THIAMINE
R
2/19/2010
12.20CR
041997
800.46
20410
CARE NOW CORPORATE
I-837411
DODSON
R
2/19/2010
70.00CR
041998
I-837989
REECE DUNN
R
2/19/2010
70.00CR
041998
140.00
00050
CONLEY SAND 6 GRAVEL
I-8969
HAUL FROM BRIDGEPORT
R
2/19/2010
400.00CR
041999
400.00
00790
COUNTY BUILDERS SUPPLY, INC.
I-10024835
WASHER,SHOTOFF,HOSE
R
2/19/2010
25.75CR
042000
I-10024889
FILL VALVE, FLUSH VALVE
R
2/19/2010
15.58CR
042000
I-10024891
PVC
R
2/19/2010
9.97CR
042000
1-10024902
BULBS FOR BALL FIELD
R
2/19/2010
58.32CR
042000
I-10024962
CLAMPS
R
2/19/2010
10.74CR
042000
I-10024988
ROLLER FRAME,TAPE,COVER
R
2/19/2010
22.72CR
042000
I-10024993
BRUSH
R
2/19/2010
2.29CR
042000
145.37
2/19/2010 12:56 PM A / P CHECK
REGISTER
PAGE:
2
PACKET:
02985 Regular Paymentscm
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
N04
AMOUNT
00710
DATA BUSINESS FORMS INC.
I-74962 #10 COS ENVELOPES
R
2/19/2010
87.000R
042001
87.00
18190
DEPARTMENT OF INFORMATION RESOURCE
I-10120919T DEC 09 LONG DISTANCE
R
2/19/2010
40.49CR
042002
40.49
10i70
DIVERSIFIED INSPECTIONS, INC.
C-163996- DIVERSIFIED INSPECTIONS, INC.
R
2/19/2010
1.00
042003
I-183996 2009 SAFETY INSPECTIONS
R
2/19/2010
21849.50CR
042003
2,848.50
20980
EXPRESS SERVICES, INC.
I-98235668-5 1/24 BENSON / CORTEZ
R
2/19/2010
998.02CR
042004
I-98246441-4 1/31 BENSON/CORTEZ
R
2/19/2010
1,050.94CR
042004
2,048.96
19270
FAMILY DOLLAR
I-123456 SOAP,TRASHBAGS,TP,CLOROX
R
2/19/2010
47.40CR
042005
47.40
18790
FUELMAN
I-NP23160713 FUEL 1/25 - 1/31
R
2/19/2010
1,471.91CR
042006
1,471.91
02610
HD SUPPLY, INC
I-1405421-00 2" PVC MALE ADAPTER
R
2/19/2010
40.00CR
042007
I-1405685-00 VOLTAGE RECORDER
R
2/19/2010
92.50CR
042007
132.50
01170
HOLLINGSWORTH MFG CO.INC.
I-10/07-5956 METAL FOR TRAILER REPAIRS
R
2/19/2010
50.000R
042008
50.00
19480
HUTHER & ASSOCIATES, INC
I-33520 NOV 2009 SAMPLES
R
2/19/2010
540.00CR
042009
I-33521 DEC 09 SAMPLES
R
2/19/2010
675.000R
042009
11215,00
05510
IESI
I-1200030622 JAN 2010 ROLL OFF & DUMP
R
2/19/2010
631.38CR
042010
631.38
20220
INGRAM
I-49271575 20 BOOKS
R
2/19/2010
15.75CR
042011
I-49470582 21 BOOKS
R
2/19/2010
115.50CR
042011
131.25
19310
INTERMEDIX TECHNOLOGIES, INC.
I-0110 JAN 2010
R
2/19/2010
2,609.54CR
042012
2,609.54
21220
IRBY TOOL & SAFETY
I-SO05144400.001 SLEEVE TESTING
R
2/19/2010
36.000R
042013
36.00
2/19/2010 12:56 PM
A / P CHECK
REGISTER
PAGE: 3
PACKET:
02985 Regular Paymentscm
VENDOR
SET: 99
BANK
POOL POOLED CASH
ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
N04
AMOUNT
01300
JAGOE-PUBLIC CO., INC.
I-10596MB
60 TONS HOT MIX
R
2/19/2010
778.08CR
042014
778.08
20810
BOB KOGER
I-201002182690
REIMB FOR CHRISTMAS PARAD
R
2/19/2010
20.33CR
042015
20.33
08210
KWIK KAR
I-273079
INSPECTION #12-58
R
2/19/2010
14.50CR
042016
I-273574
INSPECTION
R
2/19/2010
14.50CR
042016
29.00
17060
LEAD 11 EXCELLENCE
I-9312009S
AUG & SEPT 2009
R
2/19/2010
432.00CR
042017
432.00
01310
LUTTRULL MCNATT, INC.
I-513486
SEAT BELT ASSEMBLY
R
2/19/2010
182.68CR
042018
182.68
10470
MARTIN APPARATUS
I-3003985
LABOR,PARTS,CIRCUIT BREAK
R
2/19/2010
2,448.37CR
042019
2,448.37
04850
MICRO MARKETING ASSOC.LLC
I-332109
AUDIOBOOKS
R
2/19/2010
225040CR
042020
225.40
)0
MODERN MARKETING
I-1070635
PENCIL,COLORING BOOKS
R
2/19/2010
607.55CR
042021
607.55
19500
NAPA AUTO PARTS
I-196750
HIGH BEAM BULBS,BATTERY
R
2/19/2010
471.82CR
042022
I-196917
BATTERY CHARGERS
R
2/19/2010
101.94CR
042022
I-197161
HIGH BEAM BULBS,BATTERY
R
2/19/2010
159.96CR
042022
I-197256
BATTERY CHARGERS
R
2/19/2010
342609CR
042022
I-197468
HIGH BEAM BULBS,BATTERY
R
2/19/2010
48.39CR
042022
I-197520
HIGH BEAM BULBS,BATTERY
R
2/19/2010
41.94CR
042022
I-197717
POWER INVERTERS
R
2/19/2010
126.26CR
042022
11292.40
21750
NATIONAL LEAGUE OF CITIES
I-201002182691
ANNUAL MEMBERSHIP DUES
R
2/19/2010
949.00CR
042023
949.00
01920
NICHOLS, JACKSON, DILLARD,HAGER
& SMITH, LLD
I-11000004
JAN 2010 LEGAL SERVICE
R
2/19/2010
96.00CR
042024
96.00
08690
O'REILLY AUTO PARTS
I-204109
BATTERIES
R
2/19/2010
170.70CR
042025
I-204352
BATTERIES
R
2/19/2010
35.49CR
042025
I-204423
BATTERIES
R
2/19/2010
23.93CR
042025
I-204425
BATTERIES
R
2/19/2010
36.38CR
042025
I-204558
BATTERIES
R
2/19/2010
30.00CR
042025
I-205003
BATTERIES
R
2/19/2010
270.52CR
042025
I-205748
OIL FILTERS
R
2/19/2010
16.26CR
042025
583.28
2/19/2010 12:56 PM
A / P
CHECK REGISTER
PAGE: 4
PACKET:
02985 Regular Paymentscm
VENDOR
SET: 99
BANK
POOL POOLED CASH
ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
19200
PATH MARK TRAFFIC PRODUCTS
OF TEXAS,INC.
I-0062437
STREET SIGNS
R
2/19/2010
695.88CR
042026
695.88
06300
POSTMASTER
I-2010
BOX 1729
R
2/19/2010
320.00OR
042027
320.00
17260
QUEST CARE
I-0110
MEDICAL CONTROL
R
2/19/2010
500.00CR
042028
500.00
08230
RELIABLE OFFICE SUPPLIES
I-YB443100/YB443101
PRINTER INK
R
2/19/2010
123.38CR
042029
123.38
02300
SANGER COURIER: LEMONS
NEWSPAPERS, INC.
I-12064
ORDINANCE/SPORTS PAGE
R
2/19/2010
75.00CR
042030
75.00
16240
SCHAD & PULTE
I-177945
OXYGEN
R
2/19/2010
16.00CR
042031
I-178137
REFILL 02
R
2/19/2010
49.00CR
042031
I-178197
02 CYLINDER
R
2/19/2010
11000CR
042031
I-73188
02 CYLINDER
R
2/19/2010
11.50CR
042031
87.50
09550
SOUTHWEST CHEMICAL, I
NC.
I-88059
CHLORINE
R
2/19/2010
1,530,00CR
042032
I-88097
CHLORINE
R
2/19/2010
11530900CR
042032
31060,00
11820
STEWART ORGANIZATION
I-129135
COPIER LEASE
R
2/19/2010
20900CR
042033
20.00
02690
TECHLINE, INC.
I-1444264-00
#2 THHN COPPER WIRE
R
2/19/2010
780o00CR
042034
I-1444324-00
ARRESTOR BRACKET
R
2/19/2010
174000CR
042034
954.00
05350
TEXAS EXCAVATION SAFETY
SYST
I-10-047R
JANUARY MESSAGE FEES
R
2/19/2010
33.25CR
042035
33.25
05720
TEXAS MONTHLY
I-101888
DALLAS INDUSTRIAL GUIDE
R
2/19/2010
2,390.00CR
042036
2/390400
19260
TYLER TECHNOLOGIES
I-86884
INSITE MONTHLY FEES
R
2/19/2010
110m00CR
042037
I-86885
INSITE MONTHLY FEE
R
2/19/2010
125o00CR
042037
235.00
2/19/2010 12:56
PM
PACKET:
02985
Regular Paymentscm
VENDOR
SET:
99
BANK
POOL POOLED
CASH ACCOUNT
VENDOR
NAME
/ I.D.
DESC
02910
UPPER
TRINITY
I-W271002
JAN 2010
19160
WORKERS
ASSISTANCE
PROGRAM, INC.
I-35404
JAN 2010
TOTAL ERRORS: 0
A / P CHECK REGISTER
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
R 2/19/2010
R 2/19/2010
PAGE: 5
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
15,939.82CR 042038 15,939.82
141.51CR 042039 141.51
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
50
0.00
75,979.77
75,979.77
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
50 0.00 75, 979.77 75, 979.77
Age�c
TEXAS
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
❑ Not Applicable
Council Meeting Date: March 1, 2010 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials _ Q,�� Date lam—' -- 101
ACTION REQUESTED: [:]ORDINANCE❑ RESOLUTION ❑APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on Terminating the Intermedix EMS Billing Contract and Authorize the
City Manager to Execute the Termination Letter.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P [']BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ S. Special ❑ $
BACKGROUND/SUMMARY OF ITEM
As you are aware, we have not been happy with our collection rate on EMS billing currently done by
Intermedix. Over the last six months, Chief Pennington and I have been questioning them about their
billing practices and rate of return. At this point neither of us believe that Intermedix's rate of return
will improve. Therefore, we are asking permission to provide Intermedix notice of termination of their
contract. Their contract requires 90 days notice to terminate. We have met with two other vendors
about providing billing services. As soon as we have a contract with another provider we will serve
notice to Intermedix.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
I ❑ Not Applicable
Council Meeting Date: March 1, 2010 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials Date` 5<_
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION Q APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on Approving Bid for Camera System by Acquire Security in the
Amount of $44,740.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ S. Special ❑ $
BACKGROUND/SUMMARY OF ITEM
On February 23, 2010, bids were received on camera surveillance systems for the Community Center,
City hall and Wastewater Treatment Plant/Animal Shelter. Only one bid was received from Acquire
Video Security. They are the company that installed the other systems and we have been very pleased
with their work. Their price to install all three systems is $44,740. The expense will come from the
2007 CIP Bond proceeds.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Bid
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
1
Video Surveillance for Gity of Sanger, Texas
This bid is for High Definition (HD} digital video surveillance systems to be installed at Three {ocations in
the City of Sanger, Texas (City). Each paragraph below MUST be initialed by a responsible
representative of the company (Firm) submitting the bid either certifying compliance with the
specification or noting an exception. ALL exceptions shall be explained in detail in an attached
document. Failure to follow the procedure outlined herein may result in rejection of the bid. Any un-
initialed paragraphs shall be considered to be exceptions.
A. Each firm that submits a bid for this project shall produce a minimum of three (3) references that current) have
an installed and working High Definition (HD) camera system, sold and installed by the firm, which meets or.
exceeds the specifications of the DVR and cameras outlined under the "Products" section of this Bid Document.
Failure to provide references of comparable systems may result in rejection of the bid. Each firm shall provide
contact information for each reference / clluding name, position, phone number and email if available.
(Initial One) Comply C /v Exception
Be The City of Sanger, Texas will not consider any firms or bids that utilize any third -party contractors or the
outsourcing of any labor or technical assistance to complete installation. By initialing below you are confirming
that all work will be performed by employees of the firm submitting the bid and that no subcontractors will be
used.
(Initial One) Comply u/ Exception
C. Bidders must include the specification r all components with their bids at time of submission.
Initial One Comply G� Exception
( ) pY p
D. Bids must be returned by 2:00 PM, Tuesday, February 23, 2010. Bids must be returned sealed with "Camera
System Bid" Displayed prominently on the envelope. Bids may be mailed via US Mail to °City of Sanger, Attn.
City Manager, PO box 1729, Sanger, TX 76266. Bids may be delivered by other carriers to "City of Sanger,
Attn. City Manager, 502 Elm, Sanger, TX 762 Bids not received by the deadline will be rejected.
(Initial One) Comply Exception
E, Installation includes any and all necessary setup to make the systems operable and viewable over the internet.
Installation includes the training of Sanger employees in the use of the DVR and internet software necessary to
view, review and record from the systems.
(Initial One) Comply Exception
2.01 DIGITAL VIDEO RECORDER
A. Each DVR shall he capable of immediately supporting at minimum, Sixteen (16) digital cameras, with the upgrade
capabilities to eventually support up to.Thiriy-Two (32) total digital camera inputs in the same DVR chassis.
(Initial One) Comply K(( , ; Exception
B. The DVR shall be °hybrid ready", allowing for both digital and analog video signals, if needed,
(Initial One) Comply /�J� Exception
C, Each DVR shall have a minimum of 22 Terabyte HDD that can be upgraded, if necessary.
(Initial One) Comply <�' `,. Exception
D. DVR shall be able to support the recording and playback of cameras and video at HD resolutions of 2500 x 1900
or greater. DVR shall be able to shop deo, both live and playback, at "FULL SCREEN' (16:9 and 4:3)
C
(Initial One) Comply \� Exception
E. DVR shall have "zoom" feature on both live and playback that allows areas within the video to be highlighted and
made larger.
(Initial One) Comply 1 Exception
F. DVR shall be able to record at a minimum 30 fps (frames per second) per camera.
(Initial One) Comply G Exception
G. DVR shall be able to provide at minim 0 days of archive time at maximum quality and fps.
(Initial One) Comply (% Exception
H. DVR shall be able to produce archived 1 in .avi format.
(Initial One) Comply Exception
I. DVR shall be accessible through a br ad and connection using a client interface for remote viewing.
i
(Initial One) Comply Exception
J. DVR shall allow remote users using a client interface to view cameras LIVE and at the maximum quality, provided
there is a sufficient bandwidth provided by the end�u er.
Initial Onecomply I �-✓ Exception
( Y P
2
3
K. DVR shall be able to record as well as stream LIVE audio via broadband to a remote location on a minimum of two
inputs. }
(Initial One) Comply
Exception
L. DVR shall allow remote users using its Mobile Client Interface specifically for PDA's or Smart Phones fio vies+
cameras live AND search and review archived video.
(Initial One) Comply �` Exception
M. DVR shall have at least two USB 2.0 ports and a DVD-RW drive for archive transfer.
(Initial One) Comply! 7 I Exception
2.02 DIGITAL COLOR CAMERAS)
A. The digital cameras specified shall be afull-featured, fixed, color camera, designed for both indoor and outdoor
applications. All cameras shall be a minimum of 1280 x 1024 resolution. As required by the application, each
exterior camera shall come equipped with either a 15-50mm, F1.5, varifocal, megapixel lens ("zoom"), or 2.&
12mm varifocal, F1.4 megapixel lens ("standard'). Where Dome Cameras are required, the camera shall come
equipped with a 2.&12mm varifocal, F1.4 me apixel lens.
(Initial One) Comply C / Exception
Co The optical system shall permit the camera to cover angles wider than 850, if necessary.
/
i
(Initial One) Comply GPI Exception
D. The digital cameras shall require a minimum scene illumination of .5 LUX color, or .05 LUX
monochrome in night mode.
(Initial One) Comply Exception
E. Camera shall have on -board or web based, adjustable White Balance, Shutter Speed, Exposure, and Gain
controls.
(Initial One) Comply Exception
F. Each digital camera shall be wired with Cat-6
nb�ng.
(Initial One) Comply G Exception
G. The company chosen to install these systems shall offer models of the camera for use in NTSC (60Hz) CCTV
systems. The cameras shall operate within the voltage range of 24VAC or 12VDC. Power must be centralized
and distributed from a single source over Eth rneti
(Initial One) Comply Exception
H. The firm chosen to install these systems shall offer the proper hardware accessories to allow the specified
camera to be wall mounted, flush. mounted, surface mounted or pendant mounted, as required by the application.
This includes all conduit, boxes, and other materials.
0
(Initial One) Comply
2.03 COLOR LCD MONITOR(S):
Exception
A. Each system shall come with a minimum 23, Color,16:9 LCD monitor That supports a minimum
of 1920 x 1080 resolution. (1080P)
(Initial One) Comply r"
B. Each monitor shall have on -board DVI and HDM�input(s).
(Initial One) Comply
2.04 ENVIRONMENTAL SPECIFICATIONS:
A. Temperature:
1) Operating: -10°C to +50°C (140F to +122°F)
2) Storage: -20°C to +600C (-4°F to +140°F)
(Initial One) Comply (- IL-�
B. Humidity: 0% to 85%relative, non -condensing.
(Initial One)
2.05 ACCESSORIES
Comply
A. Battery Backup (UPS) shall be minimum
(Initial One)
Exception
Exception
Exception
Exception
720VA — 330 Watts
Comply Exception
B. All Exterior Cameras shall be placed inside Outdoor, Weatherproof, Camera Housings for "box
style" cameras except where exterior dome cameras are r aired.
(Initial One)
C. Each system
(Initial One)
Comply Exception
D. Bidder shall provide all wiring, fittings, terminations, and appropriate power to each camera. All work will be of a
professional nature and all wires will be appropriately bundled and secured. Any wall or roof penetrations will be
appropriately sealed.
(Initial One) Comply Exception
0
2.06 NETWORK
A. Bidder shall provide and install an independent Gigabit Network (10-1000) of at least 10 ports for each camera
system. -
'r�l
(Initial One) Comply Exception
B. This network shall support a minimuT.of 1000Mbps on all ports
(Initial One) Comply I Exception
C. Bidder shall supply and install an in``dependent,44;port router.
(Initial One) Comply (.r
Exception
D. Bidder shall be able to offer basic re ote service capabilities through a broadband connection,
(Initial One) Comply (/(� . Exception
2.07 LONG-RANGE WIRELESS VIDEO LINK
A. Shall be dual band at both 2.4GHz and 5.8GHz.
B. Shall have a 44Port Power over Ethernet Switch to Power
C. Shall have an outdoor NEMA box
D. Must be able to transmit at a minimum of 108Mbps
E. Radios shall be able to transmit digital camera signal at a minimum of 350 feet.
F. Shall support of latest encryption mechanism including 6411284t WEP, WPA and WPA2
G. *LoS (Line of Sight): Absolutely no obstructions between the two radios (no trees, terrain, buildings or
structures). The two radios mu h sically see each other.
Initial One) comply Exception
( pP
hT�y�llll[�1►�,�
Bids that do not meet these specii'tc requirements as outlined in Sections 2.00 Products,
Sections 2.01 through 2.07, maybe
(Initial One)
Comply
reje at the sole discretion
% Exception _
PART 3 -SITE SPECIFICS
3.01 CITY HALL (Refer to °Part 2- Producfs"for ALL Producf Specifications)
A. Ten (10) "Box Style" Digital Color Cameras
B. Ten (10) Lenses (9 "Standard" and 1 °Zoom")
C. Three (3) Interior Dome Digital Color Cameras wi Lens
D. Three (3) Exterior Housings (Seven exist already at this location)
E. One (1) DVR
5
of the City of Sanger.
C
F. One (1) LCD Color Monitor
G. Centralized Power Supply for Thirteen (13) Digital Cameras
H. One (1) Uninterrupted Power Supply For Entire Video System
I. One (1) Power Conditioner
J. One (1) Gigabit Network
K. One (1) Four -Port Router
L. One (1) Long Range Wireless Video Link
M. All Associated Labor! Wire I Cabling / Termination Fittings / Power
r
(Initial One) Comply �' i Exception
3.02 COMMUNITY CENTER (Refer to "Part 2- Products" for ALL Product Specifrcations)
A. Five (5) "Box Style" Digital Color Cameras
B. Five (5) Lenses (All "Standard")
C. Three (3) Exterior Dome Digital Color Cameras w! Lens
D. Two (2) Exterior Housings
E. Three (3) Interior Camera Mounts
F. One (1) DVR
G. One (1) LCD Color Monitor
H. Centralized Power Supply for Eight (8) Digital Cameras
I. One (1) Uninterrupted Power Supply For Entire Video System
J. One (1) Power Conditioner
K. One (1) Gigabit Network
L. One (1) Four -Port Router
M. All Associated Labor / Wire / Cabling / Termin 'on Fittings / Power
(Initial One) Comply I Exception
3.03 WASTEWATER TREATMENT PLANT (Refer to "Part 2- Products° for ALL Product Specifications)
A. Six (6) "Box Style" Digital Color Cameras
B. Six (6) Lenses (5 "Standard" and 1 "Zoom")
C. Six (6) Exterior Housings
D. One (1) DVR
E. One (1) LCD Color Monitor
F. Centralized Power Supply for Six (6) Digital Cameras
G. One (1) Uninterrupted Power Supply For Entire Video System
H. One (1) Power Conditioner
I. One (1) Gigabit Network
J. One (1) Four -Port Router
K. All Associated Labor / Wire I Cabling ! Termina ' n-Fittings I Power
(Initial One) Comply Exception
4.01 WARRANTY
A. Systems and components shall be warrantied for one full year from the date of final acceptance by owner. This
warranty shall be in addition to any manufacturer's warranty on the equipment. Warranty shall cover all
equipment, materials, parts and workmanship from defect or improper installation. Warranty shall cover the
0
cost of repair, replacement, parts, accessories or any additional equipment required to return the system to its
original and serviceable condition. Warranty shall also cover labor, travel and any other incidental costs.
Warranty shall not cover damage to the system or any of its parts that is not a result of defective equipment or
improper installation.
(Initial One)
4.02 Support
4,03
4.04
A.
Comply
Exception
Firm shall supply both email and phone contacts for a technician farniliar with the system and its operation far
technical support purposes. Firm shall supply technical support, via the phone or internet for the systems free
of charge for one full year beginning on finyleacceptance by owner.
(Initial One} Comply
Site Visitation
Exception
A. It is strongly recommended but not required that a representative visit each site to determine installation
requirements. The City of Sanger is not responsible for any additional installation costs not included in the
original bid due to the failure of the firm to visit each site prior to submitting a bid proposal. Further, change
orders will not be allowed or accepted due to the failure to visit the site's after the bid is accepted.
Acceptance and Payment
A. There will be no partial acceptance of the projects. All work must be completed and all the requirements herein
shall be met before the entire project will be accepted as complete. Final payment will be made in one Pump
sum after completion and acceptance of the project. No partial draws shall be allowed.
TOTAL LUMP SUM BID FOR PART 3.00 SITE SPECIFICS Sections (3.01- 3.03)
(Words and Figures):
Dollars � Cents
In submlttin_g this Bid, BIDDER represents that:
(a) BIDDER has examined and carefully studied the Bidding Documents and fhe following
-Addenda receipt of all which is hereby acknowledged: (List Addenda by Addendum Number
and Date f
7
1�
(b) BIDDER is familiar wish and is satisfied as to Lite general, focal and site conditions that maV
affect cost, progress, performance and famishing of the Work.
Name of Firm* <"!.
Address: i t i 5 E
Phone: h'�S.} j2 ite En
Zesponsible Party Representing Firm (Print) /'..
all:
I affirm that the statements made above by initialing of each paragraph are true to the best of my knowledge: l
further affirm that I am an authorized r� resentative of the above firm and am authorized to make these
representations irr the ri=64a� the $li m.
Signature must be by the same person initialing above.
C;7
If BIDDER is:
An Individual
By
(Individual's Name)
Doing business as
Business address:
Phone No.:
A Partnership
By
(Firm Name)
(General Partner)
Business address:
Phone No.:
A Corporation
By
By
(Corporate Seal)
Business
(Corporation
of Incorporation)
(Name of Person Authorizecj�£o Sign)
(Title)
(Secretary)
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SEAL)
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�TTAr.;
Hugh Coleman
Precinct 1
Ron Marchant
Precinct 2
February 16, 2010
Mr. Mike Brice
814 N. Tej as Dr.
Sanger, TX 76266
Dear Ms. Brice:
Denton County Commissioners Court
Judge Mary Horn
Bobbie J. Mitchell
Precinct 3
Andy Eads
Precinct 4
On Tuesday, February 16, 2010, Denton County Commissioners Court approved your
appointment to the Denton County Transportation Committee.
Commissioners Court would like to take this time to thank you for your service to Denton
County on this board. It is people like you who make Denton County a great place to live. If you
have any questions, please contact Barbara Looper, Aide -to -the -Court, at 940-349-2832.
Yours
Mary Horn
Denton County Judge
cc: Hugh Coleman, Comm. Pct. #1
Courthouse -On -The -Square ®110 West Hickory ®Denton, Texas 76201
(940) 349-2830 ®Fax (940) 349-2831 ®www.dentoncounty.com