11/02/2009-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, N"VEMBER 29 2009
7*00 PM
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues
brought up during this section.
CONSENT AGENDA
3. a) Approve Minutes: October 5 -Work Session
October 5 - City Council
October 6 - Special Joint Meeting
October 19 - City Council
b) Disbursements
c) Approve and Authorize Staff to Advertise for Request for Qualifications (RFQ) on the
Splash Park Design/Build
d) Approve Interlocal Cooperation Agreement Between Denton County, Texas and the
City of Sanger, Texas Regarding the Cowling Road Project
e) Approve Interlocal Cooperation Agreement Between Denton County, Texas and the
City of Sanger, Texas Regarding the Duck Creek Road Project
f) Approve the Acceptance of CIP 2005/2006 - Phases III & IV
g) Approve and Authorize Staff to Advertise for Request for Qualifications (RFQ) on
General Engineering Services
h) Approve Staff to Negotiate with Burlington Northern's Real Estate Representatives to
Purchase Railroad Property Adjacent to Existing City Property
4. Consider any Items Removed from Consent Agenda.
5. Consider and Possible Action on Approving Ordinance #11-15-09 -Amending Article
3.1700, Exterior Construction of Buildings.
6. Consider and Possible Action on Approving Ordinance #1146-09 -Amending Article
3.2100, Exterior Construction of Residential Dwellings.
7. Consider and Possible Action to Approve Utilizing Waste Water Capital Funds to Pay for
Services Provided by the Upper Trinity Regional Water District for Studies Related to the
Design and Construction of the Clear Creek Waste Water Treatment Plant in the Amount of
$76,180.00.
8. Information Items:
a) City of Sanger Investment Report
b) Official City Council Meeting Dates for 2010
c) Official 2010 Holidays
d) Library Monthly Report
9. Adjournment.
I, the undersigned authority, do
bulletin board, at the City Hall
accessibK to the general public at
time: uo ;�'(� ry v ,
untileeting is adjourned.
Rosalie Chavez, City S
City of Sanger, Texas
This
notice
by.
was removed fi
hereby certify that this Notice of Meeting was posted on the
of the
City of Sanger, Texas, a place convenient and readily
pes Wddr.sgid notice was posted on the following date and
;..;1{: p.m. and shall remain posted
.t
Bulletin board on at
This facility is wheelchair accessible and accessible parl�ing spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the
City Secretary's office at (940) 45&7930 for further information.
MINUTES: CITY COUNCIL WORK SESSION
October 5, 2004
PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Andy Garza,
Councilman Robert Patton, Councilman Glenn Ervin
MEMBERS
ABSENT: Councilman Thomas Muir
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager
1. Call Meeting to Order.
Mayor called meeting to order.
2. Presentation by US Census -Community Awareness.
Ramon Padilla, Partnership Specialist, with US Census Bureau. Mr. Padilla
explained that his job with the US Census is to reach out to the communities and
develop partnerships in order to get a good count on the 2010 Census. The
discussion included some of the following issues:
• Discussed response rate from the last US Census was 77% for Sanger. This
means that 77% of the people in Sanger took the time to complete their
questionnaire. The 23% had to be interviewed by a census taker.
• Government has to spend between $80 to $100 million dollars to reach out to
every 1% of the population that did not complete the questionnaire.
• Census needs help from elected officials as an influential awareness source in
the community.
• Estimated census population for 2008 is 7766 residents in Sanger.
• Discussed operation LUCA that was established in 2008. It consists of
addresses from local government and postal services to create a master data
base.
• In March 2010 the questionnaires will be delivered to every address.
• Households that do not get their mail through the US Post Office will have
their questionnaire taken to their home and then the census taker will go
back and pick up the completed questionnaire.
• The questionnaire is bar-coded to allow them to retrieve the information on
the areas that are not responding.
• Ever year, the federal government allocates over $400 million to states and
communities based on census data. The census data is a planning guide for
providing services, new roads, hospitals, and schools.
• Census data is used to determine the need for additional social services, block
grants and other grant programs essential to the community.
• The census will determine the number of seats each state has in the House of
Representatives.
• Discussed the complete count committees. Elected officials can appoint a
chairperson that can organize a small group of volunteers who will help in
promoting the upcoming census.
• Complete count committees will promote community awareness concerning
the 2009 census.
• Discussed Question Assistance Centers that established in an effort to assist
people with completion of their questionnaires. Encouraged Council to help
in recommending a location for the center.
• Council to agree on a compromise in getting a complete count committee and
have someone work with them in promoting the Census, press release,
meeting with volunteers, and training.
• The City is not to spend monies in promoting the census. The Census has a
program in place called Partnership Support Program that allocates grant
funding to assist the cities that have sub -committees. Each sub -committee
can receive $2,999 per sub -committee for promotional items.
• The questionnaire is easy, important, safe and it is consists of ten questions.
The information of the census questionnaire is safe -guarded for 72 years.
Mayor asked that on a national level how accurate was the last census.
Mr. Padilla advised that about 4.2 % was under counted on the national level.
3. Discussion on Letter of Engagement with Ms. Cheryl Hazelwood -Estes, CPA for
Professional Services,
The City Manager discussed the engagement letter from Ms. Cheryl Estes for CPA
services. She will be assisting in compiling the information and producing the
reports that are required for the auditors to be in compliance with GASB. The
audit last year was more detailed due to the GASB requirements for auditing
purposes. In previous years the auditors could do a lot for cities that they are not
allowed to do anymore under the GASB requirements. The City Manager advised
that as the City progresses there will be more GASB requirements that have to be
met. The City has to have someone to provide this information. The City Manager
discussed that Ms. Estes will also help staff to maximize the uses of the Incode
software and will be training Dusty in all aspects of municipal finance. Dusty is
pursuing his college degree in accounting and this training will assist him with the
knowledge he needs for all aspects of government fund accounting. Ms. Estes'
contract is hourly -based in order to control her hours. This year we will use her
services to train Dusty and eventually begin to taper off each year except during
annual audit for the GASB required reports. She is also an auditor and her
speciality is assisting smaller cities who do not need a full time financial advisor or a
CPA, but need assistance in meeting the GASB requirements.
Discussion continued concerning the Incode software. Cost projections for her
services for the first year could be $15,000 to $20,000 and depends on the variables.
Ms. Estes can access the system from home and this will help in controlling the cost.
The City Manager also discussed pool cash accounting process which was
implemented last week.
4. Discussion on Facade Ordinance.
The City Manager reviewed the proposed Facade Ordinance as follows:
• Article 3.17 was reworded to "Exterior Construction of Buildings" and is
based on commercial buildings construction.
• Section 3.1701 Types of Exterior (a) establishes in zoning districts B-1, B-2,
B-3 and within all zoning districts where any portion of a proposed building
is within 250 feet of the IH-35 right -of --way and all specific uses which specify
that the requirements of this article be met.
• There were minor wording corrections in (b) to include any new building
and in (c) this section was added. This section designates the type of
materials for the exterior facade of existing buildings.
• Section (d) was added that allows Council to approve alternative to use a
different material.
• Section (e) was added for buildings that are over 50,000 square feet.
Discussion continued concerning the freeway frontage in the zoning districts.
• Article 3.2100 Exterior Construction of Residential Dwellings, section (b)
established the facade requirements in all zoning districts. The existing
ordinances only applied to Residential and PD Zoning districts, and there are
houses in business districts all over town. Technically, the ordinance did not
apply to these areas, and to avoid any issues it was changed. The other
change was adding the wording to include "except where specifically
exempted". This is in anticipation of the historic district that is to be
implemented that allows wood frame construction.
• The wording to (c) was added as follows "new apartment building or multi-
family dwelling.
• The wording was added as follows to item (d) to include additions, to, or
reconstruction of, existing structure must have, at a minimum, the same ratio
of masonry to other materials as does the existing structure.
• Item (e) was added to include anything over 200 square feet has to comply
with the ordinance except in Agricultural zoning.
• Item (f) was added to allow Council to approve an alternative use of a
different material or design if it meets or exceeds the ordinance requirement.
There was discussion and concerns expressed concerning the Historic District. The
type of facade requirements was discussed briefly.
The City Manager advised that the fagade ordinance will be on the next agenda in
November.
5. Overview of Items on Regular Agenda,
6. Adjournment.
Mayor Higgs adjourned the meeting.
MINUTES: CITY COUNCIL MINUTES
October 5, 2009
PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Andy Garza,
Councilman Robert Patton, Councilman Glenn Ervin
MEMBERS
ABSENT: Councilman Thomas Muir
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager
1. Call Meeting to Order, Invocation, and Pledge of Allegiance.
Mayor Higgs called meeting to order, Councilman Garza led the invocation, followed
by Councilman Patton leading the Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section.
None
CONSENT AGENDA
a) Approve Minutes: September 21, 2009 -- City Council
b) Disbursements
c) Approve Holmes Murphy & Associates, Inc. to act as the City's Agent of Record
for Employee Insurance Needs
d) Approve Interlocal Cooperation Agreement for Library Services
Motion was made by Councilman Patton to accept the consent agenda as presented.
Seconded by Councilman Ervin. Motion carried unanimously.
3. Consider any Items Removed from Consent Agenda.
I.
Consider and Possible Action on Approving Letter of Engagement With Ms. Cheryl
Hazelwood- Estes, CPA for Accounting Services.
Motion was made by Councilman Ervin to approve the letter of engagement with
Cheryy Hazelwood -Estes, CPA for accounting services. Seconded by Councilman
Martin. Motion carried unanimously.
5. Information Items:
a) Letter from Denco Area 9-1-1 District Regarding District Board of Managers
4
The City Manager informed the Council that at a previous meeting the Council
submitted a resolution casting their votes for Olive Stephens as the candidate to
serve on the 944 Board of Directors. The letter from 944 is attached
indicating the appointment.
b) Atmos Energy Statement of Rider GCR for the October 2009 Billing Periods
6. Adjournment.
Mayor Higgs adjourned the meeting.
MINUTES: SPECIAL CALLED JOINT MEETING
City Council, 4B Board, & Parks Board
October 6, 2009
PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Glenn Ervin,
Councilman Andy Garza, Councilman Robert Patton
ABSENT: Councilman Thomas Muir
PRESENT
4B BOARD: Beverly Howard, Barbara Martin, Will Dutton, Scott Stephens
4B MEMBERS
ABSENT: Jeff Springer, John Payne, Beverly Branch
PARKS
BOARD: Robert Koger, Carrie Bilyeu, Cora Harner, Allen Chick, Scott Harp, Mary Wise
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager, Dennis
Sims with Dunkin Sims Stoffels
1. Call Meeting to Order.
Vice -President Barbara Martin of the 4B Board called meeting to order at 6:02 p.m.
Chairperson Cora Harner called the Parks Meeting to order.
The Mayor could not call the Council to order at the beginning of the meeting for lack of
a quorum. Councilman Ervin came in later in the meeting thereby a full quorum was in
session.
2. Discussion on the New Sports Park.
Dennis Sims' presentation included a concept of a mix of baseball and soccer at the
proposed site master plan for the new Athletic Complex. He proceeded to review the
overall plan as follows.
• The site is in the floodplain and it is important to keep the ball fences out of the
floodway.
• The property boundary was taken to scale, then they drop it over an aerial. It is
a recommended scale and accurate as to how things lay out on the property.
• The plan included three baseball fields: One had field dimensions for 13- and 14-
year old youth. One field is 315 dead center and 265 down the lines, and the
other two are symmetrical, making them 225 from home plate, down the line and
the center field. The fences can always be brought back in.
• The plan includes a playground area, three pavilions, maintenance building, two
concession areas, restrooms and a 1.2 mile walking path.
• The park will not only be used during the soccer and baseball season, it will also
be used by the community as a park.
• One of the soccer fields is a regulated size field and proposing to be lighted.
• If a field is lighted, it narrows down the location to where it can be shifted.
• Discussed open space that can be used as soccer fields.
• Discussed the area designated for a pond.
• Concrete paving will be the most costly expense in the plan.
• The parking location will be cheaper to build since it is in one area.
Barbara Martin indicated she has not seen a complex where there have been two
concession stands. It seems that there should be one concession stand and the men's
restroom on one end and the women's on the other end. It seems to be an added expense
that she does not understand.
Mr. Sims indicated it was his understanding that soccer will own, operate, and control
their profits in their concession stand and baseball will do the same.
The discussion continued concerning the storage of the baseball equipment and soccer
equipment. All the fields would be sprinklered.
Cora Harper asked if the fields would be baseball or softball.
Mr. Sims indicated that it depends on what everyone wants. He discussed the
possibilities and the uses.
Barbara Martin indicated that as a representative of the economic development
committee, and if the complex is a multi -use facility, she would like to know how they
can determine which one is the more viable option for tournaments, baseball or softball.
The opinion she is getting from the community is that girls' softball has more
tournaments. If they are to hold tournaments and bring money to the community she
would like to know which one has more potential to do this.
Discussion continued concerning tournament activity and the importance to focus on one
or the other. The City Manager indicated that currently the City does not have a soccer
field or a softball field.
Barbara Martin discussed the importance to focus on one or the other.
The following issues continued to be addressed:
• Sanger does not have soccer fields and half of the kids play in Denton and the
other half play in Gainesville.
• Robert Koger explained that Sanger has to get the numbers up to become
competitive in soccer.
• Councilman Martin asked if the full size soccer field can be placed out towards
the highway. This will keep the little kids from not having to walk so far to the
restrooms and to field.
• Fencing along the freeway discussed.
• Discussion concerning the baseball fields at the complex. Mr. Sims indicated
there was not enough room on the site to be able to get a boys' baseball complex
and a girls' softball complex. He asked for direction concerning the baseball
fields.
• The baseball fields at Railroad Park were discussed and the cost to upgrade.
• The baseball fields in this complex are not adult fields and possibly Railroad Park
can be used for that purpose.
• Access to the park was discussed and possibly a road through the park. City
Manager advised that they did not want thru-traffic coming through the park.
• Discussed the cost for ball fields versus soccer fields. Also, the possibility if at any
time in future if the park becomes a single -use complex and the cost involved.
• Parks Board members recommended making all the baseball fields as girls'
softball.
• The discussion concerning the use of this complex for soccer fields and softball
fields.
• City Manager advised the City did apply for a Grant of $500,000 for
infrastructure improvements.
• Discussion continued concerning the future needs for baseball and soccer
depends on population. The project is based on the needs of the community
currently.
• Brief discussion on the drainage pond and maintenance.
Mr. Sims summarized the consensus of the members as follows:
• Girls' softball and T-Ball (7 & 8 year olds).
• Move one of the soccer fields and re -shift some of the youth fields.
• There is not any room for adult softball.
• Discussion concerning lighting the fields.
• Based on the availability of land, this plan is the best to meet the needs of the
community.
3. Adjournment.
Meeting was adjourned.
MINUTES: CITY COUNCIL MINUTES
October 19, 2009
PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Andy Garza,
Councilman Robert Patton, Councilman Glenn Ervin, Thomas Muir
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager
1. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section.
2. City Council will Meet at City Hall and Tour Various City Facilities.
City Council proceeded to tour the various City facilities.
3. Adjournment.
Mayor Higgs adjourned the meeting.
REFUNDS CHECK REGISTER
PAGE: 1
10/06/2009 9:39 AM
PACKET: 02628 US - Refund
VENDOR SET: 99 AP VENDOR SET
BANK: POOL POOLED CASH ACCOUNT
CHECK
CHECK
R
I.D.
NAME
TYPE
DATE DISCOUNT
1
ABBOTT, ERIC
I-000200910012207
ABBOTT, ERIC
R
10/06/2009
1
ALLEGIANT PROPERTIES
1-000200910012201
ALLEGIANT PROPERTIES
R
10/06/2009
1
LAMBS REAL ESTATE
I-000200910012203
LAMBS REAL ESTATE
R
10/06/2009
1
RIO VISTA HOMES
I-000200910012204
RIO VISTA HOMES
R
10/06/2009
1
ROACH, CARY
I-000200910012202
ROACH, CARY
R
10/06/2009
1
SANFORD, CRAIG
I-000200910012200
SANFORD, CRAIG
R
10/06/2009
1
SANGER LAWN AND SAG]
I-000200910012208
SANGER LAWN AND SAW
R
10/06/2009
1
SIMONEAUX, MELISSA
I-000200910012206
SIMONEAUX, MELISSA
R
10/06/2009
1
WICKVIOOD DEVELOPMENT CORP
I-000200910012205
WICKWOOD DEVELOPMENT CORP
R
10/06/2009
CHECK CHECK
AMOUNT NO# AMOUNT
78.65 090598 78.65
184.13 040599 184.13
73.86 040601 73.86
54.27 040602 59.27
10.06 090603 10.06
196.03 040604 196.03
7.10 040605 7.10
226.97 040606 226.47
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
9
0.00
895.37
895.37
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS: 9 0.00 895.37 895.37
10/09/2009 2:22 PM
PACKET: 02644 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
A / P CHECK REGISTER
PAGE: 1
CHECK CHECK
CHECK
CHECK
DOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
02460
AT&T MOBILITY
I-824886528X09222009
CELL PHONE 6/15 - 7/14
R
10/09/2009
1,028.96CR
040661
1,028.96
00420
BOUND TREE MEDICAL,
LLC
1-80314574
EMS SUPPLIES
R
10/09/2009
95.04CR
040662
I-80314575
EMS SUPPLIES
R
10/09/2009
15.20CR
040662
I-80316552
EMS SUPPLIES
R
10/09/2009
21.26CR
040662
I-80317308
EMS SUPPLIES
R
10/09/2009
31600CR
040662
I-80317309
EMS SUPPLIES
R
10/09/2009
183.15CR
040662
I-80318586
EMS SUPPLIES
R
10/09/2009
lr03l*37CR
040662
I-80319198
EMS SUPPLIES
R
10/09/2009
1,225.30CR
040662
2,602.32
00800
COSERV ELECTRIC
I-200910092225
ELECT SERVICE 8/17-9/17
R
10/09/2009
960o8lCR
040663
960.81
00790
COUNTY BUILDERS SUPPLY,
INC.
I-10024145
BOLTS,SEALER,PAINT
R
10/09/2009
142948CR
040664
I-10024271
BUSHING,GAUGE
R
10/09/2009
13.65CR
040664
156.13
00710
DATA BUSINESS FORMS
INC.
I-72713
NOTARY STAMP - VARNER
R
10/09/2009
29.98CR
040665
29.98
03710
DENTON CO SHERIFF'S
DEPT
I-200910092221
P. CHILDERS # 010051
R
10/09/2009
20400CR
040666
20.00
00840
DENTON PUBLISHING CO.,
INC.
I-445988
LEGAL NOTICES/HELP WANTED
R
10/09/2009
231.00CR
040667
231.00
06080
DONALD PADDACK FERTILIZER
I-243016
TEMPO INSECTICIDE
R
10/09/2009
47.50CR
040668
47.50
20980
EXPRESS SERVICES, INC.
I-97949116-4
CORTEZ, HOBBS 9/20
R
10/09/2009
11061.72CR
040669
1/061972
19270
FAMILY DOLLAR
I-200910092222
COFFEE,CREAMER,TRASH BAGS
R
10/09/2009
110.75CR
040670
110.75
18790
FUELMAN
I-NP21189353
FUEL 9/21 - 9/27
R
10/09/2009
1,653.19CR
040671
1,653.19
21150
GIBBY'S CONSTRUCTION
SERVICE
I-108957
SIDEWALK IMPROVEMENTS
R
10/09/2009
34,824v00CR
040672
34,824.00
10/09/2009 2:22 PM
PACKET: 02644 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
A / P CHECK REGISTER
PAGE: 2
CHECK CHECK
CHECK
CHECK
iDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT AMOUNT
NOf#
AMOUNT
21150
GIBBY'S CONSTRUCTION SERVICE
I-108959 SIDEWALK IMPROVEMENTS
R
10/09/2009
81706.000R
040673
8r706.00
14050
HOUR PERSONNEL SERVICES, INC
I-008091 ALBERT 09/20/09
R
10/09/2009
578.36CR
040674
I-30433 KENNEDY 9/20/09
R
10/09/2009
580.00CR
040674
1,158.36
19480
HUTHER & ASSOCIATES, INC
I-33120 AUGUST LABS
R
10/09/2009
540aOOCR
040675
540.00
01300
JAGOE-PUBLIC CO., INC.
I-10321MB 50 TONS HOT MIX
R
10/09/2009
782.50CR
040676
I-10418MB 50 TONS HOT MIX
R
10/09/2009
405.50CR
040676
1,188.00
18140
KEEP AMERICA BEAUTIFUL
I-NSF09-0501 MEMBERSHIP
R
10/09/2009
50.00CR
040677
50.00
20860
KSA ENGINEERS
I-40270 W/WW STUDY
R
10/09/2009
481673.00CR
040678
48,673.00
20860
KSA ENGINEERS
I-40271 W/WW STUDY
R
10/09/2009
131220.00CR
040679
13,220.00
90
O'REILLY AUTO PARTS
I-181869 AIR COUPLERS
R
10/09/2009
42.14CR
040680
I-181893/181894 AIR COUPLERS
R
10/09/2009
42.14CR
040680
I-182608 FRONT/REAR STRUTS
R
10/09/2009
489991CR
040680
I-182611 FRONT/REAR STRUTS
R
10/09/2009
38.97CR
040680
613.16
21180
PANNELL INDUSTRIES, INC.
I-18835 STREET SWEEPING 9/9/09
R
10/09/2009
690.00CR
040681
690.00
02140
RADIO SHACK
1-10037630 2 KEYS
R
10/09/2009
3.98CR
040682
3.98
02170
REINERT PAPER & CHEMICAL, INC.
I-239937 CLEANING SUPPLIES
R
10/09/2009
245.97CR
040683
245.97
02300
SANGER COURIER: LEMONS NEWSPAPERS, INC.
I-11554 SPORTS PAGE, TAX NOTICE
R
10/09/2009
354.00CR
040684
354.00
16240
SCHAD & PULTE
I-176883 MEDICAL OXYGEN
R
10/09/2009
30.00CR
040685
30.00
10/09/2009 2:22 PM A / P CHECK REGISTER PAGE: 3
PACKET: 02644 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
ODOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
09550
SOUTHWEST CHEMICAL, I NC,
I-87132 150LBS CHLORIME
R
10/09/2009
1,530.00CR
040686
11530oOO
17400
PRECIOUS STAFFORD
I-92509 IT WORK 9/15 - 9/25
R
10/09/2009
11200.38CR
040687
11200.38
18620
STERICYCLE
I-4001149122 BIO PICK-UP
R
10/09/2009
16.71CR
040688
16.71
02690
TECHLINE, INC.
I-1443254-00 1 1/4" PVC COUPLINGS
R
10/09/2009
49.00CR
040689
49.00
21190
TEXAS MEDICINE RESOURCES
I-200910092223 STEVE LEHOTSKY
R
10/09/2009
250.00CR
040690
250.00
19260
TYLER TECHNOLOGIES
I-82568 INSITE MONTHLY FEE
R
10/09/2009
110900CR
040691
I-82569 INSITE MONTHLY FEE
R
10/09/2009
125900CR
040691
235.00
20630
UNITED RENTAL
I-1073619 VIB PLATE 3400LB IMPACT
R
10/09/2009
94.00CR
040692
94.00
20930
VERIZON WIRELESS
I-090909 CELL PHONE AUG 09
R
10/09/2009
1,419.77CR
040693
1,419.77
19160
WORKERS ASSISTANCE PROGRAM, INC.
I-34049 SEPT 09
R
10/09/2009
152.19CR
040694
152.19
* * T O T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
34
0.00
123,145.88
123,145.88
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
34
0.00
123,145.88
123,145988
TOTAL ERRORS:
0 TOTAL WARNINGS: 0
10/13/2009 1:55 PM A / P CHECK REGISTER PAGE: 1
PACKET: 02649 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
)OR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
01550
ATMOS
I-200910132230 SEPT GAS UT
R
10/13/2009
20.28CR
040695
20928
13280
HCSB
I-59 2004096 # 59
R
10/13/2009
736.00CR
040696
736.00
1
JESSIE EUBANKS
I-200910132229 CC DEPOSIT REFU
R
10/13/2009
100.00CR
040697
100.00
1
MARY SHELTON
I-200910132228 CC DEPOSIT REFUND
R
10/13/2009
100.00CR
040698
100,00
02090
CHRISTY PUNCHES
I-200910132226 MEALS & PARKING
R
10/13/2009
18950CR
040699
18.50
1
SALLY HOOD-ROBINSON
I-200910132227 CC DEPOSIT
R
10/13/2009
100.00CR
040700
100.00
13380
SANGER BANK
I-51 07071866 00065 # 51
R
10/13/2009
11120.04CR
040701
I-51- 07071866 00055 #51
R
10/13/2009
11542407CR
040701
2,662.11
18080
TEXAS CAPITAL BANK
I-78324 TEXAS CAPITAL BANK
R
10/13/2009
11,909o05CR
040702
11,909.05
02670
TML
I-1009 WORKERS COMP
R
10/13/2009
33,388.75CR
040703
33,388.75
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
9
0900
49,034.69
49,034,69
HANDWRITTEN CHECKS:
0
0600
0.00
0400
PRE -WRITE CHECKS:
0
0400
0400
0000
DRAFTS:
0
0,00
0600
0600
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0600
0000
0000
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
9
0.00
49,034.69
49,034*69
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
10/15/2009 1:51 PM
PACKET: 02653 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
,iDOR
NAME / I.D.
01550
ATMOS
I-SEPY09
00600
CITY OF SANGER
I-SEPT09
05510
IESI
I-SEPT 09
18380
R 6 T MECHANICAL
I-18732
20930
VERIZON WIRELESS
I-SEPT09
TOTAL ERRORS: 0
A / P CHECK REGISTER
DESC
SEPT 09
8/20 - 9/23/09
SEPT 09
REPLACE 2 TON HEAT PUMP
SEPT 09
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
R 10/15/2009
R 10/15/2009
R 10/15/2009
R 10/15/2009
R 10/15/2009
NO#
DISCOUNTS
5
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
0.00
PAGE: 1
CHECK
CHECK
DISCOUNT
AMOUNT
NO#
AMOUNT
49.50CR
040704
49.50
43,682.18CR
040705
43,682.18
421559.11CR
040706
42,559.11
2,400.000R
040707
21400,00
11446.57CR
040708
1,446.57
CHECK AMT
90,137.36
0.00
0.00
0.00
0.00
0.00
0.00
90,137.36
TOTAL APPLIED
90,137.36
0.00
0.00
0.00
0.00
0.00
0.00
90,137.36
10/23/2009 3:07 PM
PACKET: 02676 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
A / P CHECK REGISTER
PAGE: 1
CHECK CHECK CHECK CHECK
t�ADOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
15170 ACTION CLEANING SYSTEMS
I-D6632 WATER PUMP R 10/23/2009 467.00CR 040767 467.00
18100 AMERICAN MUNICIPAL SERVICES
I-4831 WARRANT COLLECTION SEPT09 R 10/23/2009 211.23CR 040768 211.23
00270 ANIMAL HOSPITAL ON MILAM RD, P.C.
I-SEPT09 VET SERVICE 9/2 - 9/25 R 10/23/2009 425.00CR 040769 425.00
20190 AULDRIDGE GRIFFIN
I-25854 09/30/09 AUDIT R 10/23/2009 11500.00CR 040770 1,500.00
00420 BOUND TREE MEDICAL, LLC
C-36677/37835 IV POLE/GUARD R 10/23/2009 168.78 040771
I-80313066 IV POLE/GUARD R 10/23/2009 34.22CR 040771
I-80323165 IV POLE/GUARD R 10/23/2009 115.05CR 040771
I-80323166 IV POLE/GUARD R 10/23/2009 226.20CR 040771 206.69
00640 COMMERCIAL SERVICES
I-200910232248 ICE MAKER R 10/23/2009 400.00CR 040772 400.00
08770 CPI OFFICE PRODUCTS
I-2389131-0 HANGING FILE FOLDERS R 10/23/2009 86.32CR 040773 86.32
00840 DENTON PUBLISHING CO., INC.
I-100044889 HELP WANTED R 10/23/2009 92.80CR 040774 92.80
20710 CHERYL HAZWLWOOD-ESTES
I-498 SEPT 09 R 10/23/2009 963.00CR 040775 963.00
20980 EXPRESS SERVICES, INC.
I-97963770-9 CORTEZ/HOBBS 9/27/09 R 10/23/2009 1,119.20CR 040776
I-97981225-2 CORTEZ/HOBBS 10/4 R 10/23/2009 1,140.75CR 040776
I-97995658-8 CORTEZ/HOBBS 10/11 R 10/23/2009 1,105.59CR 040776 3/365954
20640 FOSTERS LOCK SERVICE
I-3645 SHOWCASE LOCKS FOR STORAG R 10/23/2009 140.00CR 040777 140.00
18790 FUELMAN
I-NP21392990 FUEL 9/28 - 10/4 R 10/23/2009 11842.05CR 040778
I-NP21491606 FUEL 10/5 - 10/11 R 10/23/2009 11386.50CR 040778 3,228.55
10/23/2009 3:07 PM A / P CHECK
REGISTER
PACKET:
02676 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK
CHECK
:DOR
NAME / Z.D. DESC
TYPE
DATE
14050
HOUR PERSONNEL SERVICES, INC
I-008117 KENNEDY 9/27
R
10/23/2009
I-008118 ALBERT 9/27
R
10/23/2009
05510
IESI
I-4365748 R/O RENTAL
R
10/23/2009
01240
INLAND TRUCK PARTS, INC.
I-29988 DOT INSPECTION #26-50
R
10/23/2009
17900
LOWER COLORADO RIVER AUTHORITY
I-LB66561 SOC 5 WATER TEST
R
10/23/2009
19500
NAPA AUTO PARTS
I-183833 WIPER BLADES
R
10/23/2009
I-185404 BRAKE PADS & ROTORS
R
10/23/2009
04300
NCTCOG
I-61947 MEMBERSHIP DUES
R
10/23/2009
01920
NICHOLS, JACKSON, DILLARD,HAGER & SMITH, LLP
I-SEPT09 LEGAL SERVICES
R
10/23/2009
0
PETTIT MACHINERY, INC
I-P51969 UNIT # 28-32 & 24-32
R
10/23/2009
18360
PLUMBERS CONTINUING EDUCATION
(
I-200910212236 PCE 6 HOUR CLASS
R
10/23/2009
17260
QUEST CARE
i
I-0909 SEPT 09
R
10/23/2009
02140
RADIO SHACK
t
I-10037715 BATTERIES
R
10/23/2009
C
21070
REDFEARN PLUMBING
I-3864 INSTALLED 4" SEWERLINE
R
10/23/2009
02160
REGNIER & ASSOCIATES
Z-3433 ACCIDENT & SICKNESS INSUR
R
10/23/2009
02170
REINERT PAPER & CHEMICAL, INC.
I-240996 CASE OF TRASH LINERS
R
10/23/2009
PAGE: 2
CHECK
CHECK
DISCOUNT AMOUNT
NO#
AMOUNT
580.00CR
040779
608.80CR
040779
1,188.80
93.64CR
040780
93.64
62.00CR
040781
62.00
300.00CR
040782
300.00
137.17CR
040783
659.37CR
040783
796.54
695.00CR
040784
695.00
352.00CR
040785
352.00
335.91CR
040786
335.91
85.00CR
040787
85.00
500.00CR
040788
500.00
22.58CR
040789
22.58
176.00CR
040790
176.00
7,337.00CR
040791
7,337.00
21.45CR
040792
21.45
10/23/2009 3:07 PM
PACKET: 02676 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
A / P CHECK REGISTER
PAGE: 3
CHECK CHECK
CHECK
CHECK
ODOR
NAME/ I.D. DESC
TYPE DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
12820
RICOH AMERICAS CORP.
I-406794513 MAINT AGREEMENT
R
10/23/2009
453.95CR
040793
I-406795317 MAINT AGREEMENT
R
10/23/2009
256.44CR
040793
710.39
11170
RICOH AMERICAS CORP:QDS
I-15303254 COPIER
R
10/23/2009
227.71CR
040794
227.71
16240
SCHAD & PULTE
1-71187 MEDICAL OXYGEN RENT
R
10/23/2009
11.50CR
040795
11.50
11820
STEWART ORGANIZATION
I-114776 COPIER LEASE
R
10/23/2009
27.91CR
040796
27.91
15250
SUDDENLINK
I-200910212239 INTERNET SERVICE
R
10/23/2009
111665CR
040797
111.65
02690
TECHLINE, INC.
I-1443381-00 MULE TAPE
R
10/23/2009
210.000R
040798
210.00
05350
TEXAS EXCAVATION SAFETY SYST
I-09-6209 SEPTEMBER MESSAGE FEES
R
10/23/2009
61.75CR
040799
61.75
19720
THE CENTER FOR AMERICAN & INT'L LAW
I-200910212237 PLANNING&ZONING,EMINENT D
R
10/23/2009
245.000R
040800
245.00
04560
TMCEC
I-200910232246 NEW CLERK SEMINAR
R
10/23/2009
200.000R
040801
200.00
19260
TYLER TECHNOLOGIES
I-0083110 POOLED CASH
R
10/23/2009
642.84CR
040802
I-81946 ANNUAL HARDWARE MAINT
R
10/23/2009
381.000R
040802
1,223.84
02910
UPPER TRINITY
I-A270910 ADMIN FEE 09-10
R
10/23/2009
21379900CR
040803
I-W270910 SEPT 09
R
10/23/2009
161895.99CR
040803
19,274.99
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
37
0.00
45,356.79
45,356,79
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
37
0.00
45,356.79
45,356679
TC iERRORS: 0 TOTAL WARNINGS: 0
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 1
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
15 ADMINISTRATION
BANK: POOL
BUDGET TO
USE: CB -CURRENT BUDGET
G 2
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK# AMOUNT
99-02170
REINERT PAPER & CHEMICA
I-240951
001-15-5245 JANITORIAL SU TRASH BAGS,PAPER TOW
000000 38.53
99-17640
DOLLAR GENERAL - CHARGE
I-103672
001-15-5215 FOOD COFFEE,CREAMER,SUGAR
000000 33.18
DEPARTMENT 15 ADMINISTRATION TOTAL: 71.71
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 2
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
18 PUBLIC WORKS ADMIN.
BANK: POOL
BUDGET TO
USE: CB -CURRENT BUDGET
C'R
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK# AMOUNT
99-02170
REINERT PAPER & CHEMICA
I-240811
001-18-5245 JANITORIAL SU ROLL
TOWELS,ROLL TIS
000000 35.69
99-12220
VANDERBURG DRAFTING
I-324313
001-18-5210 OFFICE SUPPLI PLAN
STORAGE CABINET
000000 77.44
DEPARTMENT 18 PUBLIC PIORKS ADMIN. TOTAL: 113.13
10/27/2009 11:54 AM �p"
PACKET: 02685 CCOACKET
VENDOR SET: 99
FUND 001 GUERAL FUND
DEPARTMENT: 20 PC=E
BUDGET TO USE: C3-CURRENT BUDGET
v NAME ITEM #
---------------
99-01310 LUTTRULL MCJATT, INC.
I-CVCS500650
99-08690 O'REILLY AUTO PARTS
I-186616
99-11570 CULLIGAN
1-04460724
I-04460724
99-17010 COOK'S CHIIDREN MEDICAL
I-200910272255
99-18790 FUELMAN
I-NP21580275
REGULAR DEPARTMENT PAYMENT REGISTER
G/L ACCOUNT NAME
001-20-5325
001-20-5325
001-20-5215
001-20-5215
001-20-5430
001-20-5320
PAGE: 3
BANK:
POOL
DESCRIPTION
CHECK#
AMOUNT
R & M MOTOR V
4-WHEEL ALIGNMENT
000000
89.95
R & M MOTOR V
OIL PAN GASKET SET
000000
36.23
FOOD
9/10 - 10/10
000000
26.00
FOOD
NOV RENTAL
000000
8.65
PROFESSIONAL
SANE EXAM CASE# 5082
000000
700.00
MOTOR VEHICLE
FUEL 10/12 - 10/18
000000
522.48
DEPARTMENT 20
---------------------
POLICE
-----------------------
TOTAL:
-----------------
1,383.31
--------
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
22
ANIMAL CONTROL
BUDGET TO
USE:
CB -CURRENT BUDGET
V i
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION
99-18790
FUELMAN
I-NP21580275
001-22-5320 MOTOR VEHICLE FUEL 10/12 - 10/18
PAGE: 4
BANK: POOL
CHECK# AMOUNT
000000 66.56
DEPARTMENT 22 ANIMAL CONTROL TOTAL: 66.56
10/27/2009
11:54
AM
REGULAR DEPARTMENT
PAYMENT REGISTER
PAGE:
5
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
24
FIRE DEPARTMENT
BANK:
POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK#
AMOUNT
99-00520
CASCO
INDUSTERIES, INC.
I-074623
001-24-5260
SAFETY EQUIPM GAUNTLET GLOVES L
000000
249.00
I-074623
001-24-5260
SAFETY EQUIPM GAUNTLET GLOVES XL
000000
249.00
I-074623
001-24-5260
SAFETY EQUIPM FREIGHT
000000
13.00
99-00640 COMMERCIAL SERVICES
I-NOV09
001-24-5345
LEASE
EQUIPME
ICE MACHINE
000000
100.00
99-01240
INLAND TRUCK PARTS, INC
I-18-30126
001-24-5325
R & M
MOTOR V
671-24 BRAKE REPLACE
000000
886.04
I-18-30271
001-24-5325
R & M
MOTOR V
671-24 BRAKE REPLACE
000000
62.00
99-08150
SIMPSON WRECKER SERVICE
I-217649
001-24-5325
R & M
MOTOR V
TOW SERVICE #671
000000
150.00
99-10470
MARTIN APPARATUS
I-3003817
001-24-5325
R & M
MOTOR V
DRIVER DOOR
000000
85.00
I-3003817
001-24-5325
R & M
MOTOR V
REPLACE DOOR CLIP
000000
85.00
I-3003817
001-24-5325
R & M
MOTOR V
REPAIR Q2
000000
77.78
I-3003817
001-24-5325
R & M
MOTOR V
SHOP SUPPLIES
000000
0.27
I-3003817
001-24-5325
R & M
MOTOR V
PARTS
000000
2.23
99-18790
FUELMAN
I-NP21580275
001-24-5320
MOTOR
VEHICLE
FUEL 10/12 - 10/18
000000
144.45
99-20410
CARE NOW CORPORATE
I-833752
001-24-5180
MEDICAL/PHYSI
E ADAMS,B BEARD
000000
70.00
DEPARTMENT 24
FIRE DEPARTMENT
TOTAL:
21173,77
10/27/2009
11:54
AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
6
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
25
AMBULANCE
BANK:
POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V a
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00420
BOUND
TREE MEDICAL, LLC
I-80327040
001-25-5262 EMS SUPPLIES
MASK,ASPRIN,DEXTROSE
000000
101.21
I-80327041
001-25-5262 EMS SUPPLIES
QUELICIN
000000
12.20
I-80327767
001-25-5262 EMS SUPPLIES
FILTERLINE SET ADULT
000000
35.00
99-16240 SCHAD & PULTE
I-177035
I-177114
99-18620 STERICYCLE
99-18790 FUELMAN
Y�III�jF#IeIiB;;
I-NP21580275
001-25-5262
EMS
SUPPLIES
MEDICAL
OXYGEN
001-25-5262
EMS
SUPPLIES
MEDICAL
OXYGEN
001-25-5262 EMS SUPPLIES BIO PICK-UP
001-25-5320 MOTOR VEHICLE FUEL 10/12 - 10/18
000000 22.00
000000 38.00
000000 33.42
000000 62.68
DEPARTMENT 25 AMBULANCE TOTAL: 304.51
10/27/2009
11:54
AM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
26
MUNICIPAL COURT
BANK: POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V'.
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-03710
DENTON
CO SHERIFF'S DEP
I-200910212238
001-26-5379 JAIL FEES LAY -OUT FEES 000000 40.00
99-04560 TMCEC
I-200910272256
001-26-5235 DUES & REGIST REGIONAL JUDGES SEMI 000000
150.00
DEPARTMENT 26 MUNICIPAL COURT TOTAL: 190.00
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
27
CUSTODIAL
BANK: POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V' t
NAME
ITEM if
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-18790
FUELMAN
I-NP21580275
001-27-5320 MOTOR VEHICLE FUEL 10/12 - 10/18 000000 15.50
DEPARTMENT 27 CUSTODIAL TOTAL: 15.50
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 9
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
30 STREETS
BANK: POOL
BUDGET TO
USE: CB -CURRENT BUDGET
V2
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK# AMOUNT
99-00640
COMMERCIAL SERVICES
I-N0V09
001-30-5345 LEASE EQUIPME ICE MACHINE NOV 09
000000 50.00
99-08690
O'REILLY AUTO PARTS
I-184846
001-30-5325 R & M MOTOR V BATTERIES #27-30
000000 219.38
99-18790 FUELMAN
I-NP21580275 001-30-5320
MOTOR VEHICLE FUEL 10/12 - 10/18
000000
DEPARTMENT 30 STREETS TOTAL:
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
10
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
32
PARKS
BANK:
POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V 2
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS
FORMS INC
I-72919
001-32-5222
BOARDS
& COMM
NAME PLATES
000000
29.40
I-72980
001-32-5222
BOARDS
& COMM
SHIPPING
000000
10.99
99-08690
O'REILLY
AUTO PARTS
I-182906
001-32-5325
R & M
MOTOR V
HEADLIGHT
000000
16.02
I-183681
001-32-5325
R & M
MOTOR V
FUEL CAP
000000
10.31
99-18790 FUELMAN
I-NP21580275 001-32-5320 MOTOR VEHICLE FUEL 10/12 - 10/18
DEPARTMENT 32 PARKS
000000 87.98
TOTAL: 154.20
10/27/2009
11:54 AM
REGULAR DEPARTMENT
PAYMENT REGISTER
PAGE:
11
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND'
001 GENERAL FUND
DEPARTMENT:
36 FLEET SERVICES
BANK:
POOL
BUDGET TO
USE: CB -CURRENT BUDGET
V'. 2
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-02140
RADIO SHACK
I-10037774
001-36-5252
MECHANIC SUPP
COAX SPLICING KIT
000000
3.00
I-10037886
001-36-5326
R & M MINOR E
12V AC ADAPTER FOR C
000000
11.00
99-08690
O'REILLY AUTO PARTS
I-184363
001-36-5252
MECHANIC SUPP
TURN&STOP LIGHT BULB
000000
7.32
I-186627
001-36-5250
TOOLS & EQUIP
GEAR PULLER SET
000000
5.50
99-17640
DOLLAR GENERAL - CHARGE
I-103650
001-36-5210
OFFICE SUPPLI
COFFEE,CREAMER,SUGAR
000000
9.80
I-103650
001-36-5215
FOOD
COFFEE,CREAMER,SUGAR
000000
9.80
DEPARTMENT 36 FLEET SERVICES TOTAL: 46.92
10/27/2009 11:54 AM
PACKET: 02685 CC PACKET
VENDOR SET: 99
FUND 001 GENERAL FUND
DEPARTMENT: 42 LIBRARY
BUDGET TO USE: CB —CURRENT BUDGET
V'. dki NAME ITEM #
-----------------------
99-21300 LAKE CITIES LIBRARY
I—EASYMARC3
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 12
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
001-42-5270
PROGRAMS AND EASY MARC CATALOGING
000000
28.00
DEPARTMENT 42 LIBRARY
TOTAL:
28.00
10/27/2009 11:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13
PACKET: 02685 CC PACKET
VENDOR SET: 99
FUND 001 GENERAL FUND
DEPARTMENT: 44 COMMUNITY CENTER BANK: POOL
BUDGET TO USE: CB -CURRENT BUDGET
V 2 NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECKi{ AMOUNT
99-00640 COMMERCIAL SERVICES
I-NOV09 001-44-5345 LEASE EQUIPME ICE MACHINE NOV 09 000000 100.00
DEPARTMENT
44
COMMUNITY CENTER
TOTAL:
FUND
001
GENERAL FUND
TOTAL:
100.00
5,098.45
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 14
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
15 ADMINISTRATION
BANK: POOL
BUDGET TO
USE: CB -CURRENT BUDGET
V' 't
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK# AMOUNT
99-02170
REINERT PAPER & CHEMICA
I-240951
008-15-5245 JANITORIAL
SU TRASH BAGS,PAPER TOW
000000 38.53
99-17640
DOLLAR GENERAL - CHARGE
I-103672
008-15-5215 FOOD
COFFEE,CREAMER,SUGAR
000000 33.17
DEPARTMENT 15 ADMINISTRATION TOTAL: 71.70
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
008
ENTERPRISE FUND
DEPARTMENT:
18
PUBLIC WORKS ADMIN.
BANK: POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-02170
REINERT
PAPER & CHEMICA
I-240811
008-18-5245 JANITORIAL SU ROLL TOWELS,ROLL TIS 000000 35.68
DEPARTMENT 18 PUBLIC 4JORKS ADMIN. TOTAL: 35.68
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
16
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
19 DATA PROCESSING
BANK:
POOL
BUDGET TO
USE: CB -CURRENT BUDGET
V. t
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-03140
DATA FLOW: CLASSIC COMP
I-53658
008-19-5205 DATA PROCESSI
2000 AP CHECKS
000000
154.74
I-53658
008-19-5205 DATA PROCESSI
RUSH CHARGE
000000
100.00
I-53658
008-19-5205 DATA PROCESSI
FREIGHT
000000
39.18
99-17640 DOLLAR GENERAL - CHARGE
I-103672
008-19-5210 OFFICE SUPPLI COFFEE,CREAMER,SUGAR 000000 30.00
DEPARTMENT 19 DATA PROCESSING TOTAL: 323.92
10/27/2009 11:54 AM
PACKET: 02685 CC PACKET
VENDOR SET: 99
FUND 008 ENTERPRISE FUND
DEPARTMENT: 27 CUSTODIAL
BUDGET TO USE: CB -CURRENT BUDGET
V 2 NAME ITEM #
---------------------------
99-18790 FUELMAN
I-NP21580275
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 17
BANK: POOL
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
008-27-5320 MOTOR VEHICLE FUEL 10112 - 10118 000000 15.49
DEPARTMENT 27 CUSTODIAL TOTAL: 15.49
PAGE: 18
10/27/2009 11:54 AM REGULAR DEPARTMENT PAYMENT REGISTER
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
008
ENTERPRISE FUND
DEPARTMENT:
36
FLEET SERVICES
BANK:
POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V a
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-02140
RADIO SHACK
I-10037774
008-36-5252
MECHANIC SUPP
COAX SPLICING KIT
000000
2.99
I-10037886
008-36-5326
R & M MINOR E
12V AC ADAPTER FOR C
000000
10.99
99-08690
O'REILLY
AUTO PARTS
I-184363
008-36-5252
MECHANIC SUPP
TURN&STOP LIGHT BULB
000000
7.32
I-186627
008-36-5250
TOOLS & EQUIP
GEAR PULLER SET
000000
5.49
99-17640 DOLLAR GENERAL - CHARGE
I-103650
008-36-5210
OFFICE
SUPPLI COFFEE,CREAMER,SUGAR
I-103650
008-36-5215
FOOD
COFFEE,CREAMER,SUGAR
DEPARTMENT 36 FLEET SERVICES
000000 9.80
000000 9.80
TOTAL: 46.39
-------------
10/27/2009
11:54 AM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
19
PACKET:
02685
CC PACKET
VENDOR SET:
99
FUND
008
ENTERPRISE FUND
DEPARTMENT:
50
WATER
BANK:
POOL
BUDGET TO
USE:
CB -CURRENT BUDGET
V i
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00640
COMMERCIAL SERVICES
I-NOV09
008-50-7006
LEASE
PAYMENT
ICE MACHINE NOV 09
000000
50.00
99-01310
LUTTRULL
MCNATT, INC.
I-513235
008-50-5325
R & M
MOTOR
V
WIRE HARNESS # 37-50
000000
31.33
99-08690
O'REILLY
AUTO PARTS
I-184841
008-50-5325
R & M
MOTOR
V
BATTERY UNIT #37-50
000000
169.99
I-186615
008-50-5325
R & M
MOTOR
V
SENSORS,GASKET
000000
165.90
99-15600
US METERING
& TECHNOLOG
I-257219-00
008-50-5372
WATER
METER
&
3/4 METERS
000000
2,160.00
I-257219-00
008-50-5372
WATER
METER
&
FREIGHT
000000
36.25
99-18790 FUELNAN
I-NP21580275 008-50-5320 MOTOR VEHICLE
FUEL 10/12 - 10/18
000000
172.13
DEPARTMENT 50
WATER
TOTAL:
2,785.60
10/27/2009
11:54 AM
REGULAR
DEPARTMENT PAYMENT REGISTER
PAGE:
20
PACKET:
02685 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
58 ELECTRIC DEPARTMENT
BANK:
POOL
BUDGET TO
USE: CB -CURRENT BUDGET
C t
NAME ITEM #
G/L
ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00640
COMMERCIAL SERVICES
I-N0V09
008-58-7006
LEASE PAYMENT ICE MACHINE NOV 09
000000
100.00
99-01570
LOWE'S COMPANIES, INC.
I-67819
008-58-5310
R & M BUILDIN DOOR MAT
000000
29.96
I-67819
008-58-5310
R & M BUILDIN A/C SUPPLIES
000000
200.00
99-02140 RADIO SHACK
I-10037790
I-10037758
99-02610
HD SUPPLY, INC
I-1331897-00
I-1331897-00
I-1331897-00
99-02690
TECHLINE, INC.
I-1443382-00
99-06930
TEXAS ELECTRIC COOPERAT
I-1009
99-08230
RELIABLE OFFICE SUPPLIE
I-XXB14200
-
I-XXB14200
I-XXB14200
I-XXB14200
99-08690
O'REILLY AUTO PARTS
I-184837
99-09830
G&G TRACTOR SUPPLY, COR
I-3328
99-18790 FUELMAN
I-NP21580275
008-58-5310
R & M BUILDIN
BATTERIES/SPLICING K
000000
13.98
008-58-5325
R & M MOTOR V
CABLE END CONNECTORS
000000
11.08
008-58-5360
SYSTEM MAINTE
DISCONNECTS
000000
100.80
008-58-5360
SYSTEM MAINTE
GREEN METER SEAL INS
000000
70.00
008-58-5360
SYSTEM MAINTE
150W HPS PKG B
000000
650.00
008-58-6180 ELECTRIC SYST 150W BULBS 000000 421.44
008-58-5235
DUES &
REGIST
TEC LOSS CONTROL CLA
000000
4,575.00
008-58-5210
OFFICE
SUPPLI
P-TOUCH TAPE
000000
47.97
008-58-5210
OFFICE
SUPPLI
P-TOUCH TAPE
000000
83.97
008-58-5210
OFFICE
SUPPLI
BOXES
000000
39.98
008-58-5210
OFFICE
SUPPLI
SHIPPING
000000
1.48
008-58-5325
R & M
MOTOR V
BATTERIES # 16-58
000000
339.98
008-58-5325
R & M
MOTOR V
FUEL TANK ASSEM #67-
000000
464.60
008-58-5320 MOTOR VEHICLE
FUEL 10/12 -
10/18
000000
206.61
DEPARTMENT 58
ELECTRIC
DEPARTMENT
TOTAL:
7,356.85
FUND 008 ENTERPRISE FUND
TOTAL:
10,635.63
REPORT
GRAND TOTAL:
15,734.08
Rgen
rTsns
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special 0 Consent Reviewed by Finance
❑ Yes
❑ Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
® Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials > Date
ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Discussion and authorize staff to advertise for Request of Qualifications (RFQ) for Splash Park Design/Build.
FINANCIAL SUMMARY
❑N/A []GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CI P ®BUDGETED ❑NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility El$ Special El
BACKGROUND/SUMMARY OF ITEM
Staff requests to advertise for Request of Qualifications (RFO) for Splash Park Design/Build. The City of Sanger is
requesting RFQ's for the design and construction of a water playground. The selected Contractor will deliver a turn -key job
including all aspects of design, site preparation, construction, equipment installation, preparation for initial operation and
training of City personnel, site cleanup and any other ancillary activities required to complete the job and make the
playground operational.
STAFF OPTIONS & RECOMMENDATION
Staff recommends advertising in the Denton Record Chronicle to receive Request of Qualifications (RFQ) for Splash Park
Design/Build.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
Copy of Request for Qualifications document
City of Sanger, Texas
Request for Qualifications
Water Playground
Design/Build
November 2009
Definitions:
City -Means the City of Sanger, Texas and its officers and employees.
Contractor -Means the person or firm selected to design and construct the
facility.
Offeror -Means any person or firm submitting an RFQ for consideration.
RFQ -Means the Request For Qualifications submitted for consideration.
Design/Build Process: Consideration of proposals will follow the requirements of
§ 271.119 of the Local Government Code. Selection of a contractor shall be
done in two phases. In the first phase the City will evaluate each offeror 's
experience, technical competence, and capability to perform, the past
performance of the Offeror's team and members of the team, and other
appropriate factors submitted by the Offeror. Cost of the project shall not be
quoted by the offeror at this time. Cost will be negotiated once a successful
contractor is selected. However, Offeror's should bear in mind the stated
budget for the project when preparing their RFQ. After evaluation by the City,
up to five offeror's will be selected to advance to the second phase of
evaluation.
In the second phase the City will evaluate the selected RFQ's based on the
selection criteria and on the results of interviews. Additional information may be
requested at this time. Offeror's will then be ranked based on the criteria and
the City shall attempt to negotiate a contract with the highest ranking Offeror. If
negotiations are unsuccessful, the next highest ranking Offeror will be contacted
for negotiations and so forth until a contract is negotiated.
Only one RFQ shall be submitted for consideration in both phases. Detailed
architectural designs are not required or desired until a Contractor is selected
and a contract executed.
City Designated Engineer: The Engineer designated by the City to act as its
representative is Mr. Robert Woods P. E. He can be reached at 940-458-2571.
Submittal of RFQ: RFQ's must be submitted by 2:00 PM on November 23, 2009.
RFQ's must be in a sealed envelope and delivered before the deadline to Mr.
Rob Woods. If delivered by US Mail, send to Mr. Rob Woods, City of Sanger, PO
Box 1729, Sanger, TX 76266. If delivered by hand or other carrier deliver to: Mr.
Rob Woods, City of Sanger, 201 Bolivar, Sanger, TX 76266. All RFQ's must be
marked prominently on the outside of the envelope "Water Playground RFQ Do
Not Open".
Information to be included in the RFQ:
The following information shall be provided as part of the RFQ:
• An explanation of the Offeror's experience, technical competence, and
capability to perform and the past performance of the Offeror's team.
• A list of at least five projects of a similar nature completed by the Offeror.
The list shall include a brief explanation of the project, the year it was
completed, the location of the project, a contact person from the entity
involved and a phone number for that contact person.
• A history of the education and experience of the person or firm who will
design the project.
• A history of the education and experience of the person and/or firm that
will serve as the prime contractor during the construction of the project.
• A list of anticipated sub -contractors for the project.
• A history of the experience of the manufacturer(s) of the equipment to be
used.
• An estimate of the time needed to design and complete construction of
the facility. Be advised that while this is just an estimate, a timeline will be
part of the final contract and will contain a liquidated damage clause. A
significant time difference between the estimate in the RFQ and the
proposed contract timeline may be a cause for termination of
negotiations.
Project Site and Scope: The City of Sanger is requesting RFQ's for the design
and construction of a water playground. The selected Contractor will deliver a
turn -key job including all aspects of design, site preparation, construction,
equipment installation, preparation for initial operation and training of City
personnel, site cleanup and any other ancillary activities required to complete
the job and make the playground operational.
Construction of the water playground will be located at the site of an existing ited
swimming pool (See attached diagrams and photos). Site design will be lim
to the current fenced area around the pool. The bathroom building will remain
as is and be integrated into the new playground area. The pavilion area will
remain as is. The current pump house may be utilized for housing pumps and
filtration for the water playground. The small pumphouse for the kiddie pool
shall be removed by the Contractor. Existing concrete may be utilized where
feasible. The main pool and kiddie pool will be filled in and concreted over by
the Contractor and the new surface integrated into the design of the water
playground. Any fence removed for construction purposes shall be reinstalled
or replaced by the Contractor at Contractor's expense. Any of the surrounding
area or infrastructure disturbed by construction will be brought back to its
original condition by the Contractor at the Contractor's expense.
Parameters: The following parameters should be considered by the Offeror in
preparing the RFQ and will be the guidelines used in the design of the project.
• The total budget for turnkey design and construction, including all
ancillary costs, is $160,0004
• The park should be themed in design and the theme should reflect the
heritage of the area. Themes may include, but are not limited to, the old
west, ranching or the railroad. Photos or simple drawings portraying
examples may be submitted but a detailed layout is not required for the
RFQ.
• Design should provide multiple features that appeal to various age
groups. Sample Specifications may be provided as examples.
• Features shall be controlled with timers that can be adjusted for different
times. Timers shall be actuated by switches near the feature. Features
shall automatically shut off after timing out.
• The playground shall be zero water depth throughout and not contain
any potential drowning risks.
• All runoff from features shall be collected on -site and treated for reuse by
the filtration system.
• Concrete surface shall be slip resistant.
• Concrete surface shall be shaped and sloped to channel runoff to
collection drains and to prevent pooling of water more than inch deep.
• All aspects of the park shall meet or exceed any and all safety and ADA
requirements and any features or equipment shall bare the required
safety certifications.
• All City connect fees, permits and inspection fees due to the City of
Sanger will be waived by the City of Sanger.
• An estimated maintenance cost of the system shall be provided including
estimated water use, electric use, chemical treatment costs and routine
maintenance costs.
• Sufficient training of City employees shall be provided to ensure safe and
effective operation of the system.
3
• Once designed, plans must be signed and sealed by a licensed
architect/engineer. After construction "as built" plans will be provided to
the City by the Contractor.
• Testing of all construction material will be provided by the contractor.
Reports covering the testing shall be submitted to public works
department.
Judgment Criteria: Designs shall be evaluated on the following criteria.
• Completeness of the RFQ.
Ability to comply with the above parameters.
Ease of maintenance and operation.
Ability to meet the timeline.
The Offerors and subcontractors history in designing and building similar
facilities.
Other information supplied by the Offerors.
Bonds Required:
The following bonds will be required of the successful Contractor within ten (10)
days of award of the contract.
• A performance bond in the amount of the awarded contract.
• A two (2) year maintenance bond effective on the date of acceptance
of the project as complete by the City.
Other Requirements:
The successful contractor will also be required to provide a general liability
policy naming the City as an insured party in an amount of no less than
$1,000,000. Proof of workers compensation coverage must also be provided by
the successful contractor for the contractor and all sub -contractors. Contractor
is solely responsible for meeting all Federal and State safety and labor
regulations as well as any other pertinent Federal and State regulations.
Time of Construction
It is anticipated that a contract will be awarded in January of 2010.
desire of the City that the park be completed and ready to open in
2010.
It is the
May of
Ageh
zxEns
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Yes
❑ Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials oeNZ Date /6� � e- (�'9
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER NJ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Approve Interlocal Agreements with Denton County for Reconstruction and or Rehabilitation of
Cowling Road and Duck Creek Road.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE []REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
Two separate agreements cover these projects. The Cowling Road project will consist of a total
reconstruction of Cowling Road from Deer Run south to the Clear Creek bridge. Under this agreement,
the County will pay up to $250,000 for reconstruction of the road. Sanger is responsible for surveying,
geotech, engineering and right-of-way acquisition, if necessary, plus any actual construction cost that
exceeds $250,000, Duck Creek Road will be overlayed from Keaton Road to the I-35 service road with
the City's portion estimated at around $30,000. We are very fortunate to be able to partner with the
County on so any road projects this year.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Interlocal agreements.
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
THE STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY, TEXAS, AND THE CITY OF SANGER, TEXAS
THIS AGREEMENT is made, entered into and executed by and between Denton
County, Texas, a duly organized political subdivision of the State of Texas, engaged in the
administration of county government and related services for the citizens of Denton
County, Texas, hereinafter "the County;" and the City of Sanger, Texas, a corporate and
political body duly organized and existing under the laws of the State of Texas, engaged
in the administration of municipal government and related services for the citizens of the
City of Sanger, Texas, hereinafter "the City." The County and the City are collectively
referred to herein as "the Parties."
WHEREAS, the County and the City mutually desire to enter into this
Agreement for the purpose of providing for all necessary design, engineering, right-of-
way acquisition, utility relocation and construction of improvements to a portion of
Cowling Road from Deer Run Street to the Cowling Road Bridge for a distance of
approximately 3,655 linear feet, located within the municipal limits of the City and
Denton County Commissioner Precinct #1, hereinafter "the Project;" and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code Chapter
791, hereinafter "the Act," provides authorization for a local government to contract with
one or more local governments to perform governmental functions and services under the
terms of the Act and the County and the City hereby mutually agree to be subject to the
provisions of the Act; and
WHEREAS, the County and the City value the timely completion of the Project
which involves roads which are an integral part of the County's road system and the
Parties are undertaking the Project to improve safe travel on an improved roadway; and
NOW, THEREFORE, this Agreement is hereby made and entered into by the
County and the City upon and for the mutual consideration stated herein:
City of Sanger— ICA —Cowling Road Page 1 of 7
WITNESSETH:
I.
Pursuant to Texas Government Code §791.0119 the County and the City hereby
enter into this Agreement in order to perform certain governmental functions and services
in the area of streets, roads and drainage. The purpose of this Agreement is to provide a
governmental function or service that each parry is authorized to perform individually.
II.
The County and the City hereby agree that the scope of the Project shall be
limited to providing for all necessary design, engineering, right -of --way acquisition,
utility relocation and construction of improvements to a portion of Cowling Road from
Deer Run Street to the Cowling Road Bridge for a distance of approximately 3,655 linear
feet
The County hereby agrees to contribute an amount which shall not exceed TWO
I-[[JNDRED FIFTY THOUSAND AND NO/100 DOLLARS ($250,000.00) toward
satisfactory of construction of the Project provided that any and all funding is approved
by formal action of the Denton County Commissioners Court.
IV.
The City agrees to provide all necessary design, engineering, right -of --way
acquisition, utility relocation and additional construction required for satisfactory
completion of the Project. In addition, the City will provide all inspections of the Project.
V.
This exchange of in -kind services between the County and the City is deemed
adequate consideration for the obligations exchanged by the Parties herein.
VI.
As the City proceeds with the completion of the Project, the City shall submit
invoices for reimbursement to the Denton County Auditor, James Wells, 401 W. Hickory
Street, Suite 423, Denton, Texas 76201, on a monthly basis and the County shall reimburse
the City for all approved expenses related to the Project within thirty (30) calendar days of
receipt of an invoice from the City, provided that all expenditures are made in a manner
which is consistent with the terms of this Agreement. Upon satisfactory completion of the
City of Sanger — ICA —Cowling Road Page 2 of 7
Project, the County and the City shall prepare and complete a full audit of the Project.
VII.
As required by Texas Transportation Code §251.012 and as evidenced by the
signature of the City's representative below, the governing body of the City by the
execution of and approval of this Agreement hereby approves of the expenditure of
County money to finance the construction, improvement, maintenance or repair of a
street or alley in the County that is located in the City.
VIII.
This Agreement may be terminated in whole or in part by the County or the City
upon thirty [30] days written notice to the other party setting forth a substantial failure by
the defaulting party to fulfill its obligations under this Agreement through no fault of the
terminating party. No such termination may be affected unless the defaulting party is
given: (1) written notice of intent to terminate, setting forth the substantial failure to
perform delivered via certified mail, return receipt requested; (2) not less than thirty [30]
calendar days to cure the failure; and (3) an opportunity for consultation with the
terminating party prior to termination. In the event of termination by the County, the
County shall pay all approved invoices submitted up to and including the date of
termination.
IX.
This Agreement represents the entire integrated agreement between the County
and the City and supersedes all prior negotiations, representations and/or agreements,
either oral or written. This Agreement may be amended only by written instrument
signed by both of the Parties. Notices shall be directed as follows:
For City: Honorable Joe Higgs
Mayor of the City of Sanger, Texas
P.O. Box 1729
Sanger, Texas 76266
Copy To: Mike Brice, City Manager
City of Sanger
P.O. Box 1729
Sanger, Texas 76266
City of Sanger— ICA —Cowling Road Page 3 of 7
For County:
Honorable Mary Horn
Denton County Judge
110 West Hickory
Denton, Texas 76201
Copy To: Denton County Criminal District Attorneys Office
Civil Division
1450 East McKinney Street, Suite 3100
Denton, Texas 76209
X.
The covenants, terms, and conditions herein are to be construed under the laws of
the State of Texas and are performable by the Parties in Denton County, Texas. The
Parties mutually agree that venue for any obligation arising from this Agreement shall lie
in Denton County, Texas.
XI.
The County agrees and understands that the County, its employees, servants,
agents and/or representatives shall at no time represent themselves to be employees,
servants, agents and/or representatives of the City.
The City agrees and understands that the City, its employees, servants, agents
and/or representatives shall at no time represent themselves to be employees, servants,
agents and/or representatives of the County.
XIII.
The County agrees to .accept full responsibility for the acts, negligence and/or
omissions of all County employees, agents, subcontractors and/or contract laborers and
for all other persons doing work under a contract or agreement with the County.
XIV.
The City agrees to accept fiiil responsibility for• the acts, negligence and/or
omissions of all City employees, agents, subcontractors and/or contract laborers and for
aII other persons doing work under a contract or agreement with the City.
City of Sanger— ICA —Cowling Road Page 4 of 7
XV.
This Agreement is not intended to extend the liability of the Parties beyond that
provided for by law. Neither the County nor the City waive, nor shall be deemed to have
hereby waived, any immunity or defense that would otherwise be available to it against
claims made by third parties.
XVI.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the Parties hereto that the remaining portions shall remain valid and
in full force and effect to the fullest extent possible.
XVII.
The undersigned officers and/or agents of the Parties hereto are the properly
authorized officials and have the necessary authority to execute this Agreement on behalf
of the Parties hereto, and each party hereby certifies to the other that any necessary
resolutions extending said authority have been duly passed and are now in full force and
effect.
This Agreement becomes effective when signed by the last party whose signing
makes the respective agreement fully executed and the term of this Agreement is for the
life of the Project beginning on the date of execution of this Agreement and continuing
until the Project is completed.
City of Sanger — ICA —Cowling Road Page 5 of 7
Executed in triplicate originals this day of 2009.
DENTON COUNTY, TEXAS
110 West Hickory
Denton, Texas 76201
Bv:
Honorable Mary Horn
Denton County Judge
CITY OF SANGER, TEXAS
P.O. Box 1729
Sanger, Texas 76266
By:
Honorable Joe Higgs
Mayor of the City of Sanger, Texas
Acting by and on behalf of the authority of Acting by and on behalf of the authority
the Denton County Commissioners Court of the City of Sanger, Texas
ATTEST:
Bv:
Denton County Clerk
APPROVED AS TO FORM:
By:
Assistant District Attorney
ATTEST:
By:
City Secretary
APPROVED AS TO FORM:
By:
City Attorney
COUNTY AUDITOR'S CERTIFICATE
I hereby certify funds are available to accomplish and pay the obligation of
Denton County, Texas, under this Agreement.
Denton County Auditor
City ofSanger — ICA —Cowling Road
Page 6 of 7
APPROVAL OF INTERLOCAL COOPERATION AGREEMENT
Denton County, Texas, acting by and through the Denton County Commissioners
Court, having been advised of the Project, with a total cost of completion to Denton
County which shall not exceed TWO HUNDRED FIFTY THOUSAND AND NO/100
DOLLARS ($250,000.00) which shall be paid to the City of Sanger, Texas, by Denton
County, Texas, herein gives its specific written approval to the Project prior to beginning
the Project satisfaction of Texas Government Code §791.014.
The description of the Project to be undertaken and its location are as follows: all
necessary design, engineering, right-of-way acquisition, utility relocation and
construction of improvements to a portion of Cowling Road from Deer Run Street to the
Cowling Road Bridge for a distance of approximately 3,655 linear feet, located within the
municipal limits of the City and Denton County Commissioner Precinct #1.
The local governments which requested the Project and with whom the agreement
is by and between are Denton County, Texas, and the City of Sanger, Texas.
By vote on the date below, the Denton County Commissioners Court has
approved the project identified above and authorized execution of this document by the
presiding officer of the Denton County Commissioners Court.
Date:
By:
Presiding Officer of the Denton
County Commissioners Court
City of Sanger— ICA —Cowling Road
Page 7 of 7
THE STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY, TEXAS, AND THE CITY OF SANGER, TEXAS
THIS AGREEMENT is made, entered into and executed by and between Denton
County, Texas, a duly organized political subdivision of the State of Texas, engaged in the
administration of county government and related services for the citizens of Denton County,
Texas, hereinafter "the County;" and the City of Sanger, Texas, a corporate and political body
July organized and existing under the laws of the State of Texas, engaged in the administration
of municipal government and related services for the citizens of the City of Sanger, Texas,
hereinafter "the City." The County and the City are collectively referred to herein as "the
Parties."
WHEREAS, the County and the City mutually desire to enter into this Agreement for the
purpose of providing all necessary labor, machinery, materials and construction of a 2 inch
overlay on Duck Creek Road, from IH 35 frontage West for a distance of approximately 1,450
linear feet, located within the municipal limits of the City and Denton County Commissioner
Precinct #1, hereinafter "the Project;" and
WHEREAS, the Interiocai Cooperation Act, Texas Government Code Chapter 791,
hereinafter "the Act," provides authorization for a local government to contract with one or more
local governments to perform governmental functions and services under the terms of the Act
and the County and the City hereby mutually agree to be subject to the provisions of the Act; and
WHEREAS, the County and the City value the timely completion of the Project which
involves roads which are an integral part of the County's road system and the Parties are
undertaking the Project to improve safe travel on an improved roadway; and
NOW, THEREFORE, this Agreement is hereby made and entered into by the County
and the City upon and for the mutual consideration stated herein:
WITNESSETH:
I.
Pursuant to Texas Government Code �791.011, the County and the City hereby enter into
this Agreement in order to perform certain governmental functions and services in the area of
ICA —Sanger —Duck Creek Road Page I of 7
streets, roads and drainage. The purpose of this Agreement is to provide a governmental
function or service that each party is authorized to per individually.
II.
The County and the City hereby agree that the scope of the Project shall be limited to
providing all necessary labor, machinery, materials and construction of a 2 inch overlay on Duck
Creek Road, from IH 35 frontage West for a distance of approximately 1,450 linear feet which
shall be performed entirely within the boundaries of the City and Denton County Commissioner
Precinct #1, at a total estimated cost which shall not exceed TWENTY SIX THOUSAND
THREE HUNDRED SIXTY NINE AND NO/100 DOLLARS ($26,369.00).
The County agrees to provide all necessary labor, materials and machinery required for
satisfactory completion of the Project. In addition, the County will provide all inspections of the
Project.
IV.
The City agrees to reimburse the County for the cost of all materials required for
satisfactory completion of the Project in an amount which shall not exceed TWENTY SIX
THOUSAND THREE HUNDRED SIXTY NINE AND NO/100 DOLLARS ($26,369.00),
which shall be paid within thirty [30] calendar days of receipt of an invoice from the County.
V.
This exchange of in -kind services between the County and the City is deemed adequate
consideration for the obligations exchanged by the Parties herein.
VI.
As the County proceeds with the Project, the County shall submit invoices to the City on
a monthly basis for reimbursement of the City's contribution for all materials used in the
satisfactory completion of the Project, unless otherwise authorized by the governing body of the
County, to the City Manager's Office of the City of Sanger, P.O. Box 1729, Sanger, Texas
76266, and the City shall reimburse the County for all expenditures related to materials required
for the Project within thirty [30] days of receipt of all invoices.
VII.
As required by Texas Transportation Code §251.012 and as evidenced by the signature of
the City's representative below, the governing body of the City by the execution of and approval
ICA —Sanger —Duck Creek Road Page 2 of 7
of this Agreement hereby approves of the expenditure of City money to finance the construction,
improvement, maintenance or repair of a street or alley in the County that is located in the City.
VIII.
This Agreement may be terminated in whole or in part by the County or the City upon
thirty [30] days written notice to the other party setting forth a substantial failure by the
defaulting party to fulfill its obligations under this Agreement through no fault of the terminating
party. No such termination may be affected unless the defaulting party is given: (1) written
notice of intent to terminate, setting forth the substantial failure to perform delivered via certified
mail, return receipt requested; (2) not less than thirty [30] calendar days to cure the failure; and
(3) an opportunity for consultation with the terminating party prior to termination. In the event
of termination by the County, the County shall pay all approved invoices submitted up to and
including the date of termination.
IX.
This Agreement represents the entire integrated agreement between the County and the
City and supersedes all prior negotiations, representations and/or agreements, either oral or
written. This Agreement may be amended only by written instrument signed by both of the
Parties. Notices shall be directed as follows:
For City: Honorable Joe Higgs
Mayor• of the City of Sanger, Texas
P.O. Box 1729
Sanger, Texas 76266
Copy To: Mike Brice, City Manager
City of Sanger
P.O. Box 1729
Sanger, Texas 76266
For County:
Honorable Mary Horn
Denton County Judge
110 West Hickory
Denton, Texas 76201
Copy To: Denton County Criminal District Attorneys Office
Civil Division
1450 East McKinney Street, Suite 3100
Denton, Texas 76209
ICA —Sanger —Duck Creek Road Page 3 of 7
X.
The covenants, terms and conditions herein are to be construed under the laws of the
State of Texas and are performable by the Parties in Denton County, Texas. The Parties
mutually agree that venue for any obligation arising from this Agreement shall lie in Denton
County, Texas.
The County agrees and understands that the County, its employees, servants, agents
and/or representatives shall at no time represent themselves to be employees, servants, agents
and/or representatives of the City.
XII.
The City agrees and understands that the City, its employees, servants, agents and/or
representatives shall at no time represent themselves to be employees, servants, agents Al
representatives of the County.
XIII.
The County agrees to accept full responsibility for the acts, negligence and/or omissions
of all County employees, agents, subcontractors and/or contract laborers and for all other• persons
doing work under a contract or agreement with the County.
XIV.
The City agrees to accept full responsibility for the acts, negligence and/or omissions of
all City employees, agents, subcontractors and/oI• contract laborers and for all other persons
doing work under a contract or agreement with the City.
XV.
This Agreement is not intended to extend the liability of the Parties beyond that provided
for by law. Neither the County nor the City waive, nor shall be deemed to have hereby waived,
any immunity or defense that would otherwise be available to it against claims made by third
parties.
XVI.
In the event that any portion of this Agreement shall be found to be contl•ary to law, it is
the intent of the Parties hereto that the remaining portions shall remain valid and in full force and
effect to the fullest extent possible.
ICA —Sanger —Duck Creek Road Page 4 of 7
XVII.
The undersigned officers and/or agents of the Parties hereto are the properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the Parties
hereto, and each party hereby certifies to the other that any necessary resolutions extending said
authority have been duly passed and are now in full force and effect.
XVIII.
This Agreement becomes effective when signed by the last party whose signing makes
the respective agreement fully executed and the term of this Agreement is for the life of the
Project beginning on the date of execution of this Agreement and continuing until the Project is
completed.
Executed in triplicate originals this
DENTON COUNTY, TEXAS
110 West Hickory
Denton, Texas 76201
By:
Honorable Mary Horn
Denton County Judge
Acting by and on behalf of the authority of
the Denton County Commissioners Court
ATTEST:
By:
Denton County Clerk
APPROVED AS TO FORM:
Bv:
Assistant District Attorney
2009.
CITY OF SANGER, TEXAS
P.O. Box 1729
Sanger, Texas 76266
Bv:
Honorable Joe Higgs
Mayor of the City of Sanger, Texas
Acting by and on behalf of the authority
of the City of Sanger, Texas
ATTEST:
By:
City Secretary
APPROVED AS TO FORM:
By:
City Attorney
ICA —Sanger —Duck Creek Road Page 5 of 7
COUNTY AUDITOR'S CERTIFICATE
I hereby certify funds are available to accomplish and pay the obligation of Denton
County, Texas, under this Agreement.
Denton County Auditor
ICA —Sanger —Duck Creek Road Page 6 of 7
Denton County, Texas, acting by and through the Denton County Commissioners Court,
having been advised of the Project, with a total cost for materials of TWENTY SIX
THOUSAND THREE HUNDRED SIXTY NINE AND NO/100 DOLLARS ($26,369.00),
which shall be paid to Denton County, Texas, herein gives its specific written approval to the
Project prior to beginning the Project in satisfaction of Texas Government Code §791.014.
The description of the Project to be undertaken and its location are as follows: all
necessary labor, machinery, materials and construction of a 2 inch overlay on Duck Creek Road,
from IH 35 frontage West for a distance of approximately 1,450 linear feet, located within the
municipal limits of the City and Denton County Commissioner Precinct 91.
The local governments which requested the Project and with whom the agreement is by
and between are Denton County, Texas, and the City of Sanger, Texas.
By vote on the date below, the Denton County Commissioners Court has approved the
Project identified above and authorized execution of this document by the presiding officer of the
Denton County Commissioners Court.
Date:
By:
Presiding Officer of the Denton
County Commissioners Court
ICA —Sanger —Duck Creek Road Page 7 of 7
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance
❑ Yes
❑ Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
® Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials 0!!9C Date
ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Discussion and Approval for the Acceptance of CIP 2005/2006 — Phases III & IV
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ®CI P [']BUDGETED ANON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
City Council awarded Conatser Construction TX, (CCTX) LP on October 20, 2008. CCTX has completed the
project for a total construction cost of $3,490,939.25 this was an increase of approximately $176,013.75 (5.31%)
over the original contract amount of $3,314,925.50. This increase was due to the increase in construction
quantities. The increase quantities cover additional water, wastewater lines, storm sewer lines and additional
concrete pavement. There was one change order (CO) issued in the amount of $4,303.00 dollars, this CO covered
the removal of old storm sewer lines that were discovered during construction, this storm lines were located under
proposed pavement sections. Staff elected to remove these lines to minimize future impact on the concrete
pavement section.
STAFF OPTIONS & RECOMMENDATION
Staff recommends acceptance of the project and authorize staff to release final payment of $174,546.96 (retainage) to
Conatser Construction TX, LP.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
Approval of Award of Contract October 20, 2008
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COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance
❑ Yes
❑ Not Applicable
❑ Workshop ❑ Executive El Public Hearing Reviewed by Legal
❑Yes
®Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials �`�� Date
ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Discussion and authorize staff to advertise for Request of Qualifications (RFQ) for General Engineering Services.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ®CI P ❑BUDGETED ❑NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
The scope of services may include the design of urban and rural roadways that could involve major reconstruction or
capacity improvements additional activities could include design of traffic control plans, storm water pollution prevention
plans (SW3P), and signage and striping. Other services which may be required are review of in-house design, right -of --way
maps, design and construction surveys and right-of-way acquisition services.
STAFF OPTIONS & RECOMMENDATION
Staff recommends advertising in the Denton Record Chronicle to receive Request of Qualifications (RFQ) for General
Engineering Services.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
Copy of Request for Qualifications document.
REQUEST FOR STATEMENT OF QUALIFICATIONS FOR
GENERAL ENGINEERING SERVICES
BackEround•
The City of Sanger is interested in receiving statements of qualifications for general engineering
services covering the design of subsurface utilities, paving, drainage facilities and other
associated items in the design and preparation of plans and contract documents for general
engineering projects.
The scope of services may include the design of urban and rural roadways that could involve
major reconstruction or capacity improvements additional activities could include design of
traffic control plans, storm water pollution prevention plans (SW3P), and signage and striping.
Other services which may be required are review of in-house design, right-of-way maps, design
and construction surveys and right -of --way acquisition services.
All selected firms will be registered with the Texas Board of Professional Engineers and key
personnel will be licensed by the Texas Board of Professional Engineers.
Presentation•
If you are interested in being considered for these proposed projects, please submit five (5) copies
of your statement of qualification to include, but not limited to, the following.
1. Proven ability to perform the work and meet deadlines.
2. History of similar projects.
3. The qualifications of the proposed project manager for the project.
The statement of qualifications shall be limited to a maximum of six 8-1/2" x 11"p
Submittal. of RFQ: RFQ's must be submitted by 200 PM on November 23, 2009. RFQ's must
be in a sealed envelope and delivered before the deadline to Mr. Rob Woods. If delivered by US
Mail; send to Mr. Rob Woods, City of Sanger, PO Box 1729, Sanger, TX 76266. If delivered by
hand or other carrier deliver to: Mr. Rob Woods, City of Sanger, 201 Bolivar, Sanger, TX 76266.
All RFQ's must be marked prominently on the outside of the envelope "GENERAL
ENGINEERING SERVICES RFQ Do Not Open".
Robert Woods, P.E.
City Engineer
Advertising Dates:
November 1, 2009
November 8, 2009
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special NJConsent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
❑ Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials e Date I(J Ak` 6
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action to Authorize Staff to Negotiate with Burlington Northern's Real Estate
Representatives to Purchase Railroad Property Adjacent to Existing City Property.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
Purchasing this property will resolve two issues. First, it will make the 103 Bolivar property and the
AMPCO property that 4A is interested in contiguous and allow us to proceed with the purchase of the
AMPCO property. Second, it will allow us to address drainage issues in the area of First and Willow.
An aerial of the property is attached. According to the railroad representative, this is a 3-6 month
process.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Aerial photo.
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
COUNCIL AGENDA ITEM
AGENDA TYPE D< Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
El Yes
❑ Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: tRORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on Approving Ordinance #11-15-09 - Amending Article 3.1700, Exterior
Construction of Buildings.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
This is the final draft of the amended ordinance that has been discussed over the last several months.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval
List of Supporting Documents/Exhibits Attached:
Ordinance #I 1-15-09
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
ORDINANCE #11-15-09
THAT CHAPTER 39 ARTICLE 3.1700 "METAL BUILDING" IN THE CODE OF
ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED AND
RENAMED AS ARTICLE 3.1700 "EXTERIOR CONSTRUCTION OF BUILDINGS";
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND
PROVIDING FOR AN EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
Section 1. That Chapter 3, Article 3.1700 of the Code of Ordinances of the City of
Sanger, Texas, is hereby amended to read as follows:
ARTICLE 3.1700 EXTERIOR CONSTRUCTION OF BUILDINGS
Sec. 3.1701 Types of Exterior Construction Restricted
(a) This article establishes restrictions on the exterior construction elements of both new
construction and additions to buildings in zoning districts B4, 13-2, B-3 and within all zoning
districts where any portion of a proposed building is within 250 feet of the I1-1-35 Right -of --Way
and all specific uses which specify that the requirements of this article be met.
(b) The exterior facade of any new building meeting the criteria above shall be constructed of
materials from the following list: stone, cast stone, stucco, brick, limestone, granite, or native
stone with the exception of windows and doors.
(c) A maximum of ten (10) percent of the building facade may be comprised of "split face"
concrete block.
(d) The City Council may approve an alternative to use a different material or design if they
find that the material or design meets or exceeds the intent of this article after conducting a
public hearing. Notice of the hearing must be published in a local newspaper at least fifteen (15)
days prior, and notices mailed to all property owners within two hundred (200) feet at least ten
(10) days prior, to the public hearing.
(e) For buildings within two hundred and fifty (250) feet of the IH-35 Right -of --Way that are
50,000 square feet or larger, and are on tracts ten (10) acres or larger, and zoned 11 or 12,
exterior walls may be constructed of smooth face concrete or block provided that one or more of
the materials listed in (b) above is used as an accent on a minimum of 25% of any wall facing a
street, thoroughfare or highway except for a dead end street only providing access to industrially
zoned property.
Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of
such conflict, hereby repealed.
Section 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the
same would have been enacted by the City Council without the incorporation in this Ordinance
of any such unconstitutional word, phrase, clause, sentence, paragraph, or section.
Section 4. Any person, firm, or corporation who shall violate any of the provisions of
this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance
with the general penalty provision found in Section 1.109 of this Code.
Section 5. This ordinance will take effect immediately from and after its passage, and
the publication of the caption, as the law and Charter in such cases provide
PASSED AND APPROVED this _day of , 2009 by the City Council of the
City of Sanger, Texas.
Joe Higgs, Mayor
ATTEST:
Rosalie Chavez, City Secretary
COUNCIL AGENDA ITEM
AGENDA TYPE Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Ej Yes
❑ Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials /' Date -o
ACTION REQUESTED: ,®ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on Approving Ordinance #1146-09 - Amending Article 3.2100, Exterior
Construction of Residential Dwellings.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
This is the final draft of the amended ordinance that has been discussed over the last several months.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Ordinance #I I-16-09
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
ORDINANCE #11-16-09
THAT CHAPTER 35 ARTICLE 3.2100 "EXTERIOR CONSTRUCTION OF
RESIDENTIAL DWELLINGS" IN THE CODE OF ORDINANCES OF THE CITY OF
SANGER, TEXAS, IS HEREBY AMENDED; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
Section 1. That Chapter 3, Article 3.2100 of the Code of Ordinances of the City of
Sanger, Texas, is hereby amended to read as follows:
ARTICLE 3.2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS
(a) This article establishes the exterior facade requirements for single-family residences,
duplexes and multi -family units in the City of Sanger.
(b) All exterior facades for the first story of a new single-family residence or duplex in any
zoning district, except where specifically exempted, shall be constructed of a minimum of one
hundred percent (100) percent masonry construction, including and limited to; brick, stone,
granite, marble, cast stone or stucco. All other floors shall be constructed of a minimum of fifty
(50) percent masonry.
(c) All exterior facades for the first story of a new apartment building or multi -family
dwelling in any zoning district shall be constructed of a minimum of one hundred (100) percent
masonry construction including brick, stone, cast stone, granite, marble or stucco. All floors
shall be constructed of a minimum of fifty (50) percent masonry.
(d) Additions to, or reconstruction of, existing structures must have, at a minimum, the same
ratio of masonry to other materials as does the existing structure.
(e) Detached garages, shops and storage buildings over two hundred (200) square feet must
have, at a minimum, the same percentage of masonry facade as the first floor of the main
structure. Buildings other than the primary residence on A -Agricultural zoned property are
exempt from this requirement.
(f) The City Council may approve an alternative to use a different material or design if they
find that the material or design meets or exceeds the intent of this article after conducting a
public hearing. Notice of the hearing must be published in the local newspaper at least fifteen
(15) days prior, and notices mailed to all property owners within two hundred (200) feet at least
ten (10) days prior, to the public hearing.
Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of
such conflict, hereby repealed.
Section 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the
same would have been enacted by the City Council without the incorporation in this Ordinance
of any such unconstitutional word, phrase, clause, sentence, paragraph, or section.
Section 4. Any person, firm, or corporation who shall violate any of the provisions of
this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance
with the general penalty provision found in Section 1.109 of this Code.
Section 5. This ordinance will take effect immediately from and after its passage, and
the publication of the caption, as the law and Charter in such cases provide
PASSED AND APPROVED this _day of , 2009 by the City Council of the
City of Sanger, Texas.
Joe Higgs, Mayor
ATTEST:
Rosalie Chavez, City Secretary
.�getc
zTEXAS
COUNCIL AGENDA ITEM
AGENDA TYPE X Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
El Not Applicable
Council Meeting Date: November 2, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials Date �d_�-6%
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action to Approve Utilizing Wastewater Capital Funds to Pay for Services
Provided by the Upper Trinity Regional Water District for Studies Related to the Design and
Construction of the Clear Creek Waste Water Treatment Plant in the Amount of $76,180.00.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
In 2004, UTRWD conducted a planning study for Sanger to determine our future wastewater treatment
needs among other things. It was agreed at the time that Sanger would not have to pay for the study
until design and construction of the new wastewater plant began. It was not anticipated at the time that
construction would be delayed as much as it has. UTRWD has been very patient in waiting for
reimbursement of the $28,066 paid for the study. Last year, UTRWD began the environmental
assessment for the project which covers the balance of the invoice. Again, UTRWD has been patient on
requesting reimbursement on these costs in anticipation of selling bonds for the project, however, with
the project currently on hold, we need to go ahead and settle accounts with UTRWD so that both entities
can reconcile their accounts.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Letter and invoice from UTRWD.
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
REGIONAL WATER DISTRICT
October 16, 2009
Mr. Mike Brice, City Manager
City of Sanger
P.O. Box 1729
Sanger TY: 76266
RE: Reimbursement of Prior Costs
Dear Mike:
The City of Sanger entered into a contract with the District in May 2008 for the
development and construction of the Clear Creek Regional Water Reclamation Plant in
northwest Denton County (herein the "Project"). As you know, certain components of the
Project may qualify for the State Participation Program funding from the Texas Water
Development Board. As agreed, the District engaged a consulting engineer to perform an
environmental assessment (E.A.), and to update certain reports, in support of the District's
application for State Participation funding.
Prior to submitting the funding application, both the City and the District mutually agreed to
delay the construction of the Project because of certain economic conditions and
slowdown in the housing market. The District's engineer has finished the draft E.A., which
is ready to be submitted with the funding application once we have mutually agreed to
move forward with the Project.
Sanger agreed to reimburse the District for the costs, including the District's cost of
overhead and project management, associated with the District's application for State
Participation funds for the Project, including the cost of the E. A. The City also agreed to
reimburse the District for certain prior costs it incurred primarily related to the May 2004
Planning Study ($28,066).
The District has incurred engineering and project management costs related to the
preparation of the E.A. Enclosed is an invoice in the amount of $76,180.00 for said costs,
as well as the prior costs related to the May 2004 Planning Study.
As you recently discussed with our staff, the construction of the Project should continue to
be delayed for several more months - -with periodic review of existing conditions. We
applaud the City's efforts in addressing inflow and infiltration within its wastewater
collection system. We will continue close coordination with the City to maintain a state of
readiness - - to enable a timely response when conditions change.
upper Trinity Regional Water District
Letter to City of Sanger
October 16, 2009
Page 2 of 2
Thank you for your continued cooperation and assistance in this important project. Please
feel free to contact me or Jason Pierce, Manager of Contract Services, at 972-219-1228
should you have any questions or need additional information.
SincE
Thon
Exec
TET/JP/nka
Enclosure: 1. Invoice No. CC270910
2. Cost Summary
C: Rob Woods, Board Representative
Bill Greenleaf, Director of Business Services, UTRWD
Thomas W. Snyder, Assistant Director/Engineering & Construction,
Jason Pierce, Manager of Contract Services, UTRWD
\\UtrwdOl\..\..\NAltis DocslJason II\Sanger MBrice Itr re Reimb of Prior Costsr 1019.doc
UTRWD
DISTF IC7 u OP`1'
(PLEASE RETURN THIS COPY WITH PAYMENT)
REGIONAL. WATER DISTRICT
City of Sanger
Per Contract in May 2008 between the City of Sanger and Upper Trinity Regional Water District
for the Development and Construction of the Clear Creek Regional Water Reclamation Plant
in the northwest Denton County, Sanger agreed to reimburse the District for the costs, including
overhead and project management, associated with the application for State Participation Funds.
The City also agreed to reimburse the District for certain prior costs incurred related to the
May 2004 Planning Study.
Statement Date: 10/19/2009
Clear Creek RWRP Environmental Assessment Study
Environmental Assessment Study
Engineering Study
Project Management / Overhead*
Total Clear Creek RWRP Environmental Assessment
$ 42,470
$ 5,644
Clear Creek Prior Costs (May 2004 Planning Study)
Invoice No:
CC270910
48,114
Total Clear Creek RWRP Prior Costs for May 2004 Planning Study $ 28,066
'Cost incurred to date. Additional costs may be incurred pending the submission of the State Participation funding application.
Total Amount Due This Bill
P1ease 0ay 0y: 11/18/2009
$ 76,180
Upper Trinity Regional Water District
City of Sanger
Clear Creek Regional Water Reclamation Plant
Summary of Prior Costs
Environmental Assessment
Environmental Assessment Study $42,470
Project Management / Overhead* $ 51644
II. Prior Costs (May 2004 Planning Study)
Total
* Costs, incurred to date. Additional costs may be incurred pending the submission of the
State Participation funding application.
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2010
Official
City Council Meetings
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SANGER PUBLIC LIBRARY
MONTHLY REPORT
Cwfffflu ' I: 1/ •
Submitted by Victoria Elieson
HIGHLIGHTS: The library migrated to a new Integrated Library System, Evergreen! After 18
months of planning the new system went live on September 10. The library catalog is now
online at sanger.northtexaslibraries.org. Besides searching the catalog from home, patrons can
log in to their account and see what they have out, renew some items and place holds on books
that they want.
ADMINISTRATION:
Everyday functions of the new system are easy to use and provide useful options. The
reporting and administrative searching functions are difficult to use and are requiring much
study.
The Friends of the Library booksale at the Sanger Sellabration netted over $1000.
Two staff members were hospitalized this month. However, daily functioning of the
library continued uninterrupted.
Reviewed this year's Interlocal Agreement with Denton County and forwarded it to the
City for approval.
Submitted the Final Performance Report to the State for the Loan Star Libraries Grant.
Meetings attended:
North Texas Library Consortium, 9/3, via conference call
NTLC, 9/11, Fort Worth
Denton County Library Advisory Board, 9/17, Lake Cities
NTLC, 9/17, via conference call
Evergreen Cataloging workshop, 9/22, Aubrey
SPECIAL PROJECTS: The computer room was painted over the Labor Day weekend.
Two Knitting and Crochet workshops were held, and an adult class on budgeting was
attended by eight people.
The Storytime theme for September was "Construction". At the first program, "Building
Materials" the kids heard the story of the Three Little Pigs. Then they put construction paper
"straw", "sticks" and "bricks" on large cardboard box "houses". These boxes stayed in` the
children's area all month for kids to play in. The next program featured "Construction Tools".
Children really enjoyed pounding nails into Styrofoam and putting screws in to soap. City Street
Superintendent John Henderson visited the program on "Building Streets and Bridges". Kids
enjoyed seeing, smelling and handling some of the materials used in building streets. "Building
Parks and Gardens" was the next program. Children made stepping stones with QuickCrete.
The final program was "Animals that Build". After hearing stories about spiders, birds and
spiders, out of pipe cleaners. These spiders will make good Halloween
beavers, children made
decorations.
BORROWER CARDS
Last Month
New Cards
Cards withdrawn
Cards reactivated
TOTAL
CIRCULATION
Nonfiction
Fiction
Junior Fiction
Children's Books
Leased Books
Interlibrary Loan
Spanish Materials
Audio Books
Music CDs
Video Materials
Equipment
TOTAL CIRCULATION
INTERNET USERS
PROGRAMS
Children's Programs
Children Attending
Adults Attending
Other Programs
Number Attending
VOLUNTEERS
Number of Adults
Number of Juniors
Number of Hours
COLLECTION
Books
Leased Books
Paperback Fiction
Audio Books
Music CDs
CD-ROM
Videocassettes
DVD
Microfilm
Equipment
TOTAL COLLECTION
REVENUE
Fines
Copies
ILL Postage
New Cards
Lost Materials
Miscelaneous
TOTAL
SEPTEMBER 2009 STATISTICS
2008
3964
37
0
10
4011
302
706
139
479
178
11
6
65
58
585
4
2533
- 982
6
93
39
4
25
15398
179
2560
600
408
200
916
497
75
4
20837
$193.75
$93.43
$18.28
$0.50
$45.96
$351.92
2009
3978
50
1670
25
2383
585
990
199
929
187
25
12
136
46
920
19
4048
IMF•
7
58
29
3
18
15539
191
2550
613
396
197
909
594
79
4
21072
$206.75
$156.30
$31.09
$3.25
$16.95
$414.34
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Sanger Library
;hosting annual
Book Sale
By Lynne S. Smiland
The Friends of the Library, Sanger
Public Library's volunteer advocacy and
support organization, will hold its annual
used book and movie sale Saturday, Sep-
tember 12, in conjunction with the 31st
annual Sanger Sellabration. The sale will
last from 8 a.m. until 4 p.m. All children's
books, movies, and audio books will be
sold in the gazebo in the town square,
while all other items will be located in
the meeting room of the library at 501
Bolivar.
Children's items will primarily be 50
cents, with a few items priced as marked.
For adults, paperbacks will be priced at
25 cents or 5 for $1, and hardbacks $1.
DVD's and VHS tapes, as well as audio
books, will also be $1. In the library
meeting room, brown paper grocery bags
can be filled with books for only $5. At
noon, all items will be marked down to
half price. When the sale closes, teachers
(including homeschoolers) will be able
to select items for free. Then at 4:30 the
public is invited to choose free books as
well.
The Friends of the Library uses the
book sale as its annual fund raiser. The
Friends support library activities, such as
providing prizes or special performers for
the Summer Reading Program, and pur-
chasing special items for the library, such
as the LED projector and the revolving
Paperback towers. Their support allows
the library to improve and extend its ser-
vices to the community. Volunteers also
help represent the library at events such
as the annual North Texas Book Festival
in Denton, and assist with special activi-
ties at the library such as the re-barcoding
project earlier this year. Information on
joining the Friends will be available at
I
he book sale..
J �m_�Y tfi�t
Q flu b e,r 2,4
Budgeting 101 workshop offered
at Sanger Public Library
Are you one of many families
living paycheck to paycheck these
days, .or are you comfortable but
worried about future expenses, such as
unexpected medical bills, college
tuition for your children, or even
retirement? Currently, economic
difficulties are trying the patience and
pocketbooks of the nation, many
businesses, and countless individuals.
The Sanger Public Library is here to
help, with a free workshop on
budgeting.
. Sonya Iliff, an envelope -system
budgeter for 3 years, will present
"Budgeting 101" in the library meeting
room Tuesday, September 29'", at 7
.in. Iliff is experienced in the money
management philosophies of Dave
Ramsey, of Financial Peace University
and talk radio fame.
Iliff and her husband Joe, Director
of Development Services for Sanger,
have both attended FPU twice and have
served as volunteers at events featuring
Dave Ramsey. In addition, they helped
coordinate the City of Sanger's recent
FPU workshop for its employees. They
have managed to pay off thousands of
dollars of debt each year in the past
several years using Ramsey's
budgeting methods, while primarily
having only one income.
Why budget? "Budgeting has
changed my life," says Sonya Iliff. "I
no longer stress every day about
money, and my husband and I are able
to communicate about money without
fighting." A budget, Iliff explains, is
simply a plan to make your money
work for you. It is a way to keep track
of incomes and expenses, see that
needs and wants are met, and avoid
stress and debt.
Iliff will demonstrate a detailed
walk-through of a typical budget with
average numbers, so that each
participant can follow along on his or
her own budget privately, with his or
her own figures. She will provide
forms and worksheets, but participants
will need numbers —their total take-
home income and an itemized list of
expenses such as rent or mortgage,
utility and credit card bills, and
groceries —in order to leave the
workshop with a completed budget. A
calculator would also be helpful.
Iliff will also explain the
envelope -budgeting system, a method
that became popular during the
Depression and has been making a
come -back, at least partly due to Dave
Ramsey's promotion. By making what
a person has (and doesn't have) more
tangible and real, this system helps
many to control their spending when it
may be hard for them to do so with a
checkbook, ATM card, or credit card.
The free program is open to teens
as well as adults. For more information
on "Budgeting 101", or to make a
reservation to attend on September
29th, call the library at 458-3257 or
come by 501 Bolivar.
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From Page lA
Libraries
— and won't fix it if they don't
want to — and won't give you
the manual so you can fix it
yourself,"
Judy Daniluk, technology
consultant for the North Texas
Regional Library System, said
the problem is common.
"In a lot of cases, one vendor
buys out another vendor and
then discontinues the product,"
Daniluk said.
At a professional conference
two years ago, Gilson and other
librarians learned from fellow
librarian Lamar Veatch how
small libraries in Georgia
banded together to create a
Web -based catalog, using
open -source software and a
courier service. The system
became so popular that it's
used by nearly all libraries in
Georgi# a, save a few large city
systems. '
Two other consortiums in the
Texas Panhandle also share cat
slogs, the long-standing Har-
rington Library Consortium and
another open -source start-up,
the Big Country Library System.
A trend of small libraries
abandoning vendor -provided
systems in favor of open -source
systems does seem to be
emerging, Daniluk said.
You do have more control
over your systems;" Daniluk
said. "You're not locked to a
vendor with licensing fees,
which are expensive for small
libraries."
The 13 libraries shared the
$118,000 start-up cost, and
annual support will be about
$60,000, Daniluk said. Other
libraries in the 76-member
regional system are talking
about buying into the two -year -
old consortium.
For Cecilia Barham of the
Decatur Public Library, the
arrangement lowers annual
maintenance costs for the cata-
log.
But more important, it
means being able to respond to
patrons' needs the way big -city
libraries can, Barham said.
Plus, the consortium also has
group purchasing power for
other things that can make
service better, including hiring
a tech support person if they
find a problem under the hood
that they can't fix.
Our system is written in
Perl;' Barham said. "As long as
tech people can `speak' that lan-
gunge, we'll never be obsoletA
PEGGYHEINKEL-WOLF.
can be reached at 940466-
6881. Her e-mail`'address is
phzinkel-avolfe@dentonram