10/05/2009-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, OCTOBER 5, 2009
7900 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
I
ssues brought up during this section.
CONSENT AGENDA
a) Approve Minutes: September 21, 2009 -- City Council
b) Disbursements
c) Approve Holmes Murphy & Associates, Inc. to act as the City's Agent of Record
for Employee Insurance Needs
d) Approve Interlocal Cooperation Agreement for Library Services
3. Consider any Items Removed from Consent Agenda.
4. Consider and Possible Action on Approving Letter of Engagement With Ms. Cheryl
Hazelwood -Estes, CPA for Accounting Services.
5. Information Items:
a) Letter from Denco Area 9-1-1 District Regarding District Board of Managers
b) Atmos Energy Statement of Rider GCR for the October 2009 Billing Periods
6. Adjournment.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on
the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and
readily accessible to the general public at all times, and Said notice s posted on the
Following date and time:
and a�►all remain posted until
Rosalie Chavez, City Se�taiy
City of Sanger, Texas -
This notice was
by
jQ�i
"s a�d1`i�ned.
removed froii}
� th�,• offic�al htille
at y p.ms
board on at
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 4584930 for further information.
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE Ej Regular Special N Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
M
Not Applicable
0
Yes
L1
Not Applicable
Council Meeting Date, Submitted By:
October 5, 2009 Rose Chavez
City Manager Reviewed/Approval Initials Date f
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
1. Presentation by US Census -Community Awareness
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ONON-BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General Els Utility $ Special LJ $
BACKGROUND/SUMMARY OF ITEM
Esia Anders & Ramon Padilla from the US Census would like to take the opportunity to visit with
Council on the importance of community awareness for the 2010 Census.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
Cheryl Hazelwood -Estes
Certified Public Accountant
3440 Mindy Lane 0 Midlothian., TX 76065 0 Phone: 972-775-5102 a Fax: 972-775-5107
September 17, 2009
To the Mayar Pro-Tem and City Council of
City of Sanger, Texas
Sanger, Texas
I am pleased Yo provide the CitS� of Sanger, Texas (hereinafter "�rou" or "your") with the accounting services described
below. This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and
limitations of the services I will provide. The engagement between you and my firm will be governed by the terms of this
letter.
,"cope of ��tgccgera�ertt
The attached table summarizes the services I will provide, how fi•equently I will provide them, and the information I will
provide to you:
You may request that I perform additional services not contemplated by this engagement letter. If this occurs, I will
communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional
services may necessitate that we amend this letter or issue a separate engagement letter to reflect the obligations of both
rties. In the absence of any other written communications from us documenting additional services, my services will be
amited to and governed by the terms of this engagement letter.
Client Responsibilities
You authorize me to accept instructions from the City Manager for this engagement. As a condition to my performing the
services described above, you agree to:
® Make all management decisions and perform all management functions, including determining account codings,
and approving all proposed journal entries;
® Evaluate the adequacy and results of the services performed;
• Accept responsibility for the results of the accounting services; and
• Establish and maintain internal controls over the bookkeeping processes and monitor ongoing activities.
You agree that your management and employees are responsible for the proper recording of transactions in the records,
the safekeeping of assets, and the accuracy of the financial statements.
CPA Firm Responsibilities
I will perform the services listed in the attached schedule in accordance with applicable professional standazds issued by
the American Institute of Certified .Public Accountants.
The accounting services will be performed based on data and information you provide to me. I will not verify or audit this
information. Our engagement cannot be relied upon to disclose errors, fraud, or theft.
Timing of Engagement
gill provide the above services beginning on October 1, 2009 and concluding on September 30, 2010, or upon the
c;.;rmination of this engagement, if earlier.
Fees and Billings
My fees for the services outlined in the attached schedule will be billed at the standard hourly rate of $75, plus out-of-
pocket expenses. Invoices are due upon receipt. My fee is based on the complexity of the work to be performed and my
City of Sanger, Texas
September 17, 2009
,;age 2 of 3
professional time to complete the work. Additionally, this fee is dependent on the timely delivery, availability, quality,
and completeness of the information you provide.
If the information you provide is not submitted in a timely manner or is incomplete or unusable, I reserve the right to
charge additional fees and expenses for services required to correct the problem. If this occurs, I will contact your
representative to discuss the matter and the anticipated delay in performing my services.
If payment is not received when due, I reserve the right to suspend or terninate my work. If my ,work is suspended or
terinmated, you agree that I will not be responsible for your failure to meet government and other deadlines, or for any
penalties or interest that may be assessed against you resulting from your failure to meet such deadlines.
sec®rd li'eterttion Policy
My record retention policy requires me to return to you all original records and documents that you have given me. Your
records are the primary records for your operations and comprise the backup and support for your financial reports. My
records and files are my property and are not a substitute for your own records. My firm destroys engagement files and
workpapers after a period of seven (7) years. Catastrophic events or physical deterioration may result in my firm's
records being unavailable before the expiration of the above retention period.
Loss Littaitittg earl Iitdemnificatimat
The City agrees to hold me harmless from any and all claims of the City which arise from knowing misrepresentations to
me by the mannagementlemployees of the City, or the intentional withholding or concealment of information from me by
the management/employees of the City. To the fullest extent allowed by law, the City agrees to indemnify me for any
Maims made against my firm by third parties which arise from any of these actions by the managementlemployees of the
Ay of Sanger, Texas,
Termination
I reserve the right to withdraw from this engagement without completing the work if you fail to comply with the terms of
this engagement letter. If any portion of this engagement letter is deemed invalid or unenforceable, the finding shall not
invalidate the remainder of the terms set forth in this engagement letter.
Except in instances of unethical conduct, illegal acts, or misrepresentation from management/employees, prior to
withdrawal, I will give the City thirty (30) days notice. Likewise, the City may withdraw from this engagement upon
providing thirty (30) days notice, that being sufficient time for me to complete tasks and/or transfer documents to the City.
I appreciate the opportunity to be of service to the City of Sanger, Texas. Please date and sign the enclosed copy of this
engagement letter, and return it to me to acknowledge your agreement with its terms. It is my policy to initiate services
after I receive the signed copy of this engagement letter from you.
Very truly yours,
Cheryl Hazelwood -Estes, CPA
Date
City of Sanger, Texas
Schedule Attached
City of Sanger, Texas
September 17, 2009
Pate 3 of 3
Service Frequency Work Product
Review reconciled bank accounts Monthly List of items for client to follow up
Review financial statements to determine Monthly Summary of adjustments made "for
accuracy of monthly revenue and expense management review and approval"
transactions for coding and classification
Prepare budget and actual financial statement Monthly Non-GAAP budget and actual financial
summary based on information in the trial summary (for mangement purposes only) -
balance see attached example
Record current year additions to GFAAG and Monthly Capital Asset Management Report
GLTDAG (summarized and detailed) for use in
calculating annual depreciation expense
Review detailed spreadsheet on all capital Monthly Capital Project Management Financial
Review posted journal entries to reclassify spent Monthly Capital Projects Fund financial statements
and unspent bond revenues recognizing revenue in same period as
expenditures.
Ensure compliance with debt covenants and grant Monthly Accounting oversight
awards
Assist City personnel with any questions As Needed Accounting oversight
concerning accounting and compliance issues
..ake recommendations to enhance day-to-day As Needed Accounting oversight
accounting procedures to ensure efficient use of
time and manpower
Review calculated and recorded capital asset Annually Capital Asset Depreciation Schedule
Prepare and record end -of --year journal entries in Annually Adjusted Trial Balance (fund -level)
preparation for annual audit
Format fund -level financial statements Annually Fund -level financial statements
(governmental activities)
Assist management in preparation of MD&A Annually MD&A
Prepare workpapers requested by auditors during Annually Audit workpapers
annual audit of financial statements
Assist City personnel during annual audit of Annually In-house during audit fieldwork, pulled
financial statements invoices; fulfill requests of auditors
Assist management with preparation of annual Annually JProposed budget worksheet
ARTICLE 3.1700 EXTERIOR CONSTRUCTION OF BUILDINGS
— PROPOSED 4/7/2009
Sec. 0 nTypes of Exterior Construction Restricted
(a) This article establishes ase-restrictions n the exterior construction
elements of both new construction and additions to buildings Feirefeets in zoning districts
B-1, B-2, 11-3, and within all zoning districts where any portion of a proposed building is within
250 feet of the seRziee read alongIH-35 Right -Of --Way on the east and the west and all specific
uses which specify that the Pqents of this article be met._
(b) The exterior walls of th� hmlildi�any new building meeting the criteria above shall
be constructed of materials fromjK follow)na listothef! than metal whieh insludes and is limited
te: stone, cast stone, stucco,
windows and doors.
ne, granite, or native stone with the exception of
� I
(c) A maximum often (10) �rcent of the building facade may be comprised of "split face"
concrete ock.
Council
find that the material or design meets or exceeds the intent of this article after conducting a
•. Iviam Ij I Leiits sit• • • • •• • • • •KWA11
10) dgys prior, to the public hearing,
A fnaNiFRUFH Of ten •
appearanee of the materials listed above may be appf!eved upon f:eeemmendatiOn of the eity
(de) For buildings within 250 feet of the IH35 Right -of --Way that are 50,000 square feet or
larger, and are on tracts ten (10) acres or larger, and zoned I I or I2, exterior walls may be
constructed of smooth face concrete or block provided that one or more of the materials listed in
(b) above is used as an accent on a minimum of 25% of any wall facing a street, thoroughfare or
highway except for a dead end street only providing access to industrially zoned property.
Formatted:
Fob
12
pt
Formatted:
Font:
12
pt
Formatted:
Font:
12
pt
Formatted:
Font:
12
pt
ARTICLE 3.2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS — PROPOSED 4/7/09
(a) This article establishes the fi-Ri 4/-exterior facade requirements for Rewly consticueted single-
family residences, duplexes, and multifamily units in the City of Sanger.
(b) All exterior facades for the first story of a new single family residence or duplex
tFUCtUR.) in any " SF° zoning district, except where specifically exempted, " 2F" zoning diStFiCm*, and *''^
',PD"" wing distFicz shall be constructed of a minimum of one hundred percent (100%) masonry
construction, including and limited to; brick, stone, granite, marble, cast stone, cotiEFete blae' or stucco.
All other floors shall be constructed of a minimum of 50% masonry.
(c) All exterior facades for the first story of a neyy apartment building ormulti-family dwelling t�i+�
in any " zoning district shall be constructed of a minimum of one hundred
percent (100%) masonry construction, including brick, stone, cast stone, granite, marble, G.^^^r^+^ blee*
or stucco. All other floors shall be constructed of a minimum of 50% masonry.
Additions to, or reconstruction of
nry to other materials as does the
(e) Detached garages, shops and storage buildings over 200 square feet must have, at a minimum,
the same percentage of masonry facade as the first floor of the main structure. Buildings other than the
primary residence on A -Agricultural zoned property are exempt from this requirement.
jf) The City Council may approve an alternative to use a different material or design if they find that
the material or design meets or exceeds the intent of this article after conducting a public hearing.
Notice of the hearing must be published in the official newspaper at least fifteen (15) days prior, and
notices mailed to all property owners within two -hundred (200) feet at least ten (10) days prior, to the
public hearing
MINUTES: CITY COUNCIL MINUTES
September 21, 2009
PRESENT: Mayor Joe Higgs, Councilman Thomas Muir, Councilman Russell Martin,
Councilman Andy Garza, Councilman Robert Patton
MEMBERS
ABSENT: Councilman Glenn Ervin
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Higgs called meeting to order, Councilman Muir led invocation, followed by
Councilman Martin leading the Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section.
There was not any citizen's input.
CONSENT AGENDA
3. a) Approve Minutes: August 24, 2009 -Special Called Joint Meeting With 4B and
Parks Board
September 8, 2009 -- Work Session
September 8, 2009 -- City Council
b) Disbursements
c) Appoint Penny Juarez to Keep Sanger Beautiful Board
Appoint Sonja Iliff to Library Board
Appoint Mary Wise and James "Scott" Harp to Parks Board
Appoint JC Smith to the Historic Preservation Commission
Councilman Muir made a correction to the September 8, 2009 to reflect that he was
not present for that meeting.
Motion was made by Councilman Muir to approve the consent agenda as presented
with the one change to the work session minutes. Seconded by Councilman Patton.
Motion carried unanimously.
4. Consider any Items Removed from Consent Agenda.
5. Consider and Possible Action on Ordinance #0941-09 - Adopting Budget for Fiscal
Year 2009/2010, Providing for the Appropriation of Funds for Operating and
Capital Expenditures for the Fiscal Year Beginning October 1, 2009 and Ending
September 30, 2010.
Motion was made Councilman Patton to adopt Ordinance #09-11-09 as presented.
Seconded by Councilman Martin. Motion carried unanimously.
Caption as follows:
ORDINANCE NO. #09-11-09
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
ADOPTING THE BUDGET FOR THE CITY OF SANGER, TEXAS,
PROVIDING FOR THE APPROPRIATION OF FUNDS FOR OPPERATING AND
CAPITAL EXPENDITURES FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010 PROVIDING FOR
THE INTRA AND INTER DEPARTMENT AND FUND TRANSFERS; AND
DECLARING AN EFFECTIVE DATE,
6. Consider and Possible Action on Ordinance #09-12-09 -Ordinance of the City
Council of the City of Sanger, Texas, Providing Levying the Ad Valorem Taxes for
the Year 2009,
The City Manager advised that the tax rate will remain the same as last year at
$0.620000.
Motion was made by Councilman Muir to approve Ordinance #09-12-09 as
pI esented. Seconded by Councilman Garza. Motion carried unanimously.
Caption as follows:
ORDINANCE NO.09-12-09
AN ORDINANCE OF THE CITY OF SANGER LEVYING THE AD VALOREM
TAXES FOR THE YEAR 2009 AT A RATE OF $0.620000 PER ONE HUNDRED
DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY
WITHIN THE CORPORATE LIMITS OF THE CITY OF SANGER AS OF
JANUARY 1, 20099 TO PROVIDE REVENUE FOR THE PAYMENT OF
CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND
FOR ALL OUTSTANDING DEBT OF THE CITY OF SANGER; PROVIDING
FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND
INTEREST; PROVIDING A REPEALING CLAUSE; PROVIDING A
;EVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
7. Consider and Possible Action on Ordinance #0944-09 -Amending Article 8.800,
Regulating Smoking and the Use of Tobacco Products in Certain Locations,
The City Manager advised that there was a change in the ordinance as suggested by
Councilman Martin on Section 8.05 exceptions item number (2). The wording was
changed to reflect, "Meeting and assembly areas, and rooms while in use for private
social functions".
Councilman Muir indicated he is 90% in support of this ordinance. He understands
second hand smoking does affect everyone. He supports this part of the ordinance,
but on the other issue he feels they are slightly overstepping their bounds. He
understands that it is a mess, unsightly and it can be smelled in some occasions;
however, philosophically he thinks government maybe getting in the way of personal
choice. He will support the ordinance.
Councilman Martin expressed he does not think they will be able to police it.
Councilman Garza indicated this should have been implemented on the City's
buildings before implementing it on other people first. The City should have set the
example.
Mayor Higgs indicated it will be difficult to police the "chewing".
A discussion continued concerning this issue.
Councilman Patton made a motion to pass the Ordinance #09-14-09 amending article
$.800, regulating smoking and the use of tobacco products in certain locations.
Seconded by Councilman Garza. Motion carried unanimously.
Caption as follows:
ORDINANCE #09-14-09
THAT ARTICLE 8.80 "SMOKING" OF THE CODE OF ORDINANCES OF THE
CITY OF SANGER, TEXAS, IS HEREBY AMENDED BY AMENDING ARTICLE
8.80 SMOKING; ALL SECTIONS; PROVING FOR TH REPEAL OF ALL
ORDINANCES CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALATY; AND PROVIDING FOR AN EFFECTIVE
DATE
8. Information Items:
a) City of Sanger Investment Report
b) City of Sanger Financial Statement as of August 31, 2009
c) Monthly Library Report
d) Memo from Library Regarding Surplus
e) Chamber Investment Report
9. Adjournment.
Mayor Higgs adjourned the meeting.
9/18/2009 12:12 PM A / P CHECK REGISTER
PACKET: 02597 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
PAGE: 1
CHECK
CHECK
CHECK
CHECK
vENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
*VOID*
VOID CHECK
V
9/18/2009
040465
**VOID**
*VOID*
VOID CHECK
V
9/18/2009
040469
**VOID**
*VOID*
VOID CHECK
V
9/18/2009
040470
**VOID**
*VOID*
VOID CHECK
V
9/18/2009
040471
**VOID**
01550
ATMOS
I-200909182154
AUG 09
R
9/18/2009
16.50CR
040460
I-200909182155
AUG 09
R
9/18/2009
33400CR
040460
I-200909182156
AUG 09
R
9/18/2009
18.90CR
040460
68.40
12680
BAILEY ENVIRONMENTAL,
CORP
I-0809
HEALTH INSPECTIONS
R
9/18/2009
2,350,00CR
040461
I-200909182153
19 INSPECTIONS
R
9/18/2009
11525.00CR
040461
3,875.00
08880 COOPER'S COPIES
I-85505 FLYER COPIES R 9/18/2009 14.70CR 040462 14.70
00790 COUNTY BUILDERS
SUPPLY, INC.
I-10023900
BROOMS
R
9/18/2009
39.98CR
040463
I-10023905
GARDEN HOSE & DRILL BIT
R
9/18/2009
66.98CR
040463
I-10023907
COUPLING,PVC,PRIMER
R
9/18/2009
28.94CR
040463
I-10023934
PVC,ADAPTER,HOE,TEFLON
R
9/18/2009
85.85CR
040463
I-10023984
MARKING PAINT
R
9/18/2009
5.49CR
040463
I-10024038
METAL SCRUB BRUSH,POWER
R
9/18/2009
33.57CR
040463
260.81
02490 EMBARQ: PHONE SERVICE
I-200909182157
940-458-2571
R
9/18/2009
255.61CR
040464
I-200909182158
940-458-3257
R
9/18/2009
79.86CR
040464
I-200909182159
940-458-3128
R
9/18/2009
39.93CR
040464
I-200909182160
940-458-2059
R
9/18/2009
130.45CR
040464
I-200909182161
940-458-7909
R
9/18/2009
41.18CR
040464
I-200909182162
940-458-7595
R
9/18/2009
85.28CR
040464
I-200909182163
940-458-4433
R
9/18/2009
75.29CR
040464
I-200909182164
940-458-4510
R
9/18/2009
40.18CR
040464
I-200909182165
940-458-4531
R
9/18/2009
51.93CR
040464
I-200909182166
940-458-4721
R
9/18/2009
81.64CR
040464
I-200909182167
940-458-9096/458-2064
R
9/18/2009
147.90CR
040464
I-200909182168
940-458-7444/4587131
R
9/18/2009
262900CR
040464
I-200909182169
940-458-4180
R
9/18/2009
119416CR
040464
I-200909182170
940-458-7930
R
9/18/2009
250w4lCR
040464
1,660.82
9/18/2009 12:12 PM
A / P
CHECK REGISTER
PAGE: 2
PACKET:
02597 Regular
Payments
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS
PAYABLE
FUND
CHECK
CHECK
CHECK
CHECK
vLNDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
18430
FIRST UNITED BANK
I-AUG09
AUG 09
R
9/18/2009
448,394.87CR
040466
448,394.87
18790
FUELMAN
I-NP20678855
FUEL 8/24
- 8/30
R
9/18/2009
21091.16CR
040467
I-NP20930582
FUEL 8/31
- 9/6/09
R
9/18/2009
lf708,36CR
040467
I-NP21011402
FUEL 9/7
- 9/13
R
9/18/2009
1,727.87CR
040467
5,527.39
19500 NAPA AUTO PARTS
C-0909
NAPA AUTO PARTS
R
9/1B/2009
7.90
040468
C-091809
NAPA AUTO PARTS
R
9/18/2009
3.00
040468
C-177865
AIR FILTERS/STARTER
R
9/18/2009
114.01
040468
I-176124
THERMOSTAT,SEAL,RAD,BELT
R
.9/18/2009
52.49CR
040468
I-176490
THERMOSTAT,SEAL,RAD,BELT
R
9/18/2009
298.39CR
040468
I-176801
BELT,BALL MOUNT,FILTER
R
9/18/2009
52.49CR
040468
I-176876
BELT,BALL MOUNT,FILTER
R
9/18/2009
31.99CR
040468
I-176912
BELT,BALL MOUNT,FILTER
R
9/18/2009
88.28CR
040468
I-177124
BELT,BALL MOUNT,FILTER
R
9/18/2009
108.82CR
040468
I-177146
AIR FILTERS/STARTER
R
9/18/2009
108.82CR
040468
I-177191
AIR FILTERS/STARTER
R
9/18/2009
194.87CR
040468
I-177251
HUB ASSEM,BRAKE PADS,FILT
R
9/18/2009
388.07CR
040468
I-177260
RAD,FAN ASSEM1O2 SENSOR
R
9/18/2009
83.59CR
040468
I-177264
FUEL PUMP TESTER
R
9/18/2009
135600CR
040468
I-177312
BRAKE ROTORS,SPARK PLUGS
R
9/18/2009
260.40CR
040468
I-177364
BELT,BALL MOUNT,FILTER
R
9/18/2009
88.28CR
040468
I-177663
AIR FILTER,HOSE,FITTINGS
R
9/18/2009
86.20CR
040468
I-177730
AIR FILTER,HOSE,FITTINGS
R
9/18/2009
123.75CR
040468
I-1777726
AIR FILTER,HOSE,FITTINGS
R
9/18/2009
56.21CR
040468
I-177821
BRAKE ROTORS,SPARK PLUGS
R
9/18/2009
90.13CR
040468
I-177868
BRAKE ROTORS,SPARK PLUGS
R
9/18/2009
9.16CR
040468
I-177940
HUB ASSEM,BRAKE PADS,FILT
R
9/18/2009
34.63CR
040468
I-178180
HUB ASSEM,BRAKE PADS,FILT
R
9/18/2009
12.98CR
040468
I-178181
OIL/AIR FILTERS,BATTERIES
R
9/18/2009
750963CR
040468
I-178183
FRONT BRK PAD,RAD HOSES
R
9/18/2009
87.92CR
040468
I-178261
FRONT BRK PAD,RAD HOSES
R
9/18/2009
11.87CR
040468
I-178279
FRONT BRAKE ROTOR G PADS
R
9/18/2009
346.83CR
040468
I-178282
BULBS,SPRYPAINT,PLUGS,SHO
R
9/18/2009
98.18CR
040468
I-178283
FRONT STRUTS,BOOT KITS
R
9/18/2009
328963CR
040468
I-178294
BULBS,SPRYPAINT,PLUGS,SHO
R
9/18/2009
272.37CR
040468
I-178389
BULBS,SPRYPAINT,PLUGS,SHO
R
9/18/2009
15.17CR
040468
I-178433
RAD,FAN ASSEM1O2 SENSOR
R
9/18/2009
199.00CR
040468
I-178527
BULBS,SPRYPAINT,PLUGS,SHO
R
9/18/2009
79.98CR
040468
I-178539
BULBS,SPRYPAINT,PLUGS,SHO
R
9/18/2009
8.67CR
040468
I-178562
FRONT BRK PAD,RAD HOSES
R
9/18/2009
72.69CR
040468
I-178720
FRONT STRUTS,BOOT KITS
R
9/18/2009
170.33CR
040468
I-178731
FRONT BRK PAD,RAD HOSES
R
9/18/2009
44.18CR
040468
I-178738
RAD,FAN ASSEM,O2 SENSOR
R
9/18/2009
189628CR
040468
I-178855
REAR BRK PAD,VBELT,ALTERN
R
9/18/2009
285.07CR
040468
I-178877
REAR BRK PAD,VBELT,ALTERN
R
9/18/2009
61.39CR
040468
I-179203
BELT,SENSOR,SPARK PLUGS
R
9/18/2009
194.76CR
040468
I-179425
BELT,SENSOR,SPARK PLUGS
R
9/18/2009
111.78CR
040468
I-179428
BELT,SENSOR,SPARK PLUGS
R
9/18/2009
45.49CR
040468 51553.86
9/18/2009 12:12 PM
A /
P CHECK
REGISTER
PAGE: 3
PACKET:
02597 Regular Payments
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
vLNDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
16240
SCHAD & PULTE
C-0909 SCHAD & PULTE
R
9/18/2009
0.52
040472
I-176509 BOTTLE LEASE &
REFILL
R
9/18/2009
180.42CR
040472
I-176510/176585 MEDICAL OXYGEN
R
9/18/2009
43.000R
040472
I-70398 BOTTLE LEASE &
REFILL
R
9/18/2009
180.42CR
040472
I-70695 MEDICAL OXYGEN
R
9/18/2009
11.50CR
040472
414.82
17400
PRECIOUS STAFFORD
I-91409 IT SUPPORT 9/1
- 9/10
R
9/18/2009
472688CR
040473
472.88
15250
SUDDENLINK
I-200909182150 INTERNET SERVICE
R
9/18/2009
111.65CR
040474
111.65
12650
TEXAS COMMISSION OF FIRE PROTECTION
I-200909182151 DUES
R
9/18/2009
105.000R
040475
105.00
00100
TMRS
I-200909182152 TMRS ANNUAL TRAINING
R
9/18/2009
125.000R
040476
125.00
02910
UPPER TRINITY
I-W270909 AUGUST 09
R
9/18/2009
17,481.97CR
040477
17,481.97
* * T O T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
14
0.00
484,067.17
484,067.17
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
4
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
18
0.00
484,067417
484,067017
TOTAL ERRORS:
0 TOTAL WARNINGS:
0
9/23/2009 8:55 AM
A / P CHECK
REGISTER
PAGE: 1
PACKET:
02592 CC PACKET
VENDOR
SET: 99
BANK
SB99 SB—ACCOUNTS
PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
06270
AAA—DENTON FIRE & SAFETY
I-26728
ANNUAL FIRE EXTING MAINT
R
9/23/2009
lo053950CR
040478
1,053.50
07860
ACT PIPE SUPPLY, INC
I-349936
CLAMPS,NIPPLES,VALVES
R
9/23/2009
877.62CR
040479
I-349937
VAVLE,FITTINGS
R
9/23/2009
457.76CR
040479
I-354317
REPAIR CLAMPS
R
9/23/2009
170.50CR
040479
1,505.88
21110
ACTION TRAINING
I-10866
COMPUTER BASE TRAINING
R
9/23/2009
16,464.00CR
040480
16,464.00
00270
ANIMAL HOSPITAL ON MILAM
RD, P.C.
I-109906
VET SERVICE 8/5 — 8/24
R
9/23/2009
443.00CR
040481
443.00
20070
BOOMER DOOR & GLASS
I-111086
STEEL DEADBOLT LOCK
R
9/23/2009
59.89CR
040482
59.89
00420
BOUND TREE MEDICAL,
LLC
I-80311734
EMS SUPPIES
R
9/23/2009
2,187.56CR
040483
I-80311735
EMS SUPPIES
R
9/23/2009
28.54CR
040483
2,216.10
20410
CARE NOW CORPORATE
I-831673
3 — D/S STANDARD
R
9/23/2009
219.00CR
040484
219.00
00520
CASCO INDUSTERIES, INC.
I-070371
ACCOUNTABILITY SYSTEM
R
9/23/2009
11150.00CR
040485
1,150.00
11670
CHEM—SERV, INC
I-072781
INSTANT FIRE ANT KILLER
R
9/23/2009
299.80CR
040486
299.80
21010
CORPORATE SOURCE LTD.
I-25480
CHAIRS FOR STAFF & COMPUT
R
9/23/2009
11916.96CR
040487
1/916996
08770
CPI OFFICE PRODUCTS
I-2359257-0
BLK & COLOR INK,BULL BAR
R
9/23/2009
242.00CR
040488
242.00
11570
CULLIGAN
I-04260919
WATER OCT 09
R
9/23/2009
50.15CR
040489
50.15
00710
DATA BUSINESS FORMS
INC.
I-72216
BOARD MEMB. NAME PLATES
R
9/23/2009
163.08CR
040490
163.08
9/23/2009 8:55 AM
A / P CHECK
REGISTER
PAGE: 2
PACKET:
02592 CC PACKET
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
N04
AMOUNT
03800
DEMCO
I-3641756
LIB CARDS,SLIPS,COVERS
R
9/23/2009
169979CR
040491
169.79
09820
DURABLE COMPONENT
TECH, CORP.
I-319654
MAGNETIC HOOKS
R
9/23/2009
158.76CR
040492
158.76
19270
FAMILY DOLLAR
I-090909
REHAB
R
9/23/2009
62.70CR
040493
62.70
03740
GRAYSON COUNTY COLLEGE
I-108100
INTERVIEW/INTERROGATION
R
9/23/2009
595.00CR
040494
595.00
14050
HOUR PERSONNEL SERVICES, INC
I-007994
KENNEDY 8/23
R
9/23/2009
348.00CR
040495
I-007995
ALBERT 8/23
R
9/23/2009
608.80CR
040495
956.80
05510
IESI
I-4336724
R/O RENTAL AUG 09
R
9/23/2009
93.64CR
040496
93.64
20220
INGRAM
I-45366621
38 BOOKS
R
9/23/2009
16.47CR
040497
16.47
?40
INLAND TRUCK PARTS, INC.
I-29043
DOT INSPECTION UNIT412-32
R
9/23/2009
62.00CR
040498
62.00
19310
INTERMEDIX TECHNOLOGIES,
INC.
I-AUG09
AUG 09 COLLECTION
R
9/23/2009
4,869.59CR
040499
4,869.59
09040
J RANDY THOMPSON
I-93524
TIRE GAUGE & NIPPLE
R
9/23/2009
54.08CR
040500
I-97911
TIRE REPAIR KIT,WRENCH SE
R
9/23/2009
259.96CR
040500
I-97912
DRILL SET W/ CHARGER
R
9/23/2009
251999CR
040500
I-98169
REPLACE SOCKETS/WRENCH
R
9/23/2009
380.92CR
040500
I-98340
WRENCH SETS
R
9/23/2009
471.96CR
040500
I-98341
REPLACEMENT SOCKET/WRENCH
R
9/23/2009
422.86CR
040500
1,841.77
01300
JAGOE-PUBLIC CO.,
INC.
I-10363MB
50 TONS HOT MIX
R
9/23/2009
1,331.00CR
040501
1,331.00
01480
LAURA'S LOCKSMITH
I-74985
KEYS/CABINET,TAGS
R
9/23/2009
304.00CR
040502
I-75019
KEYS/CABINET,TAGS
R
9/23/2009
20900CR
040502
324.00
9/23/2009 8:55 AM A / P CHECK REGISTER
PACKET: 02592 CC PACKET
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
PAGE: 3
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
17060
LEAD 11 EXCELLENCE
I-07312008S
CE JUNE/JULY 09
R
9/23/2009
432.00CR
040503
432.00
01310
LUTTRULL MCNATT, INC.
I-513084
COOLANT FAN MOTOR
R
9/23/2009
123.6BCR
040504
I-513091
COOLANT FAN MOTOR
R
9/23/2009
121.98CR
040504
245.66
18880
MARCOA PUBLISHING
DALLAS, INC.
I-200909142147
DISPLAY AD
R
9/23/2009
2,390.00CR
040505
2,390.00
05600
MOTRE MEDICAL CORP.
C-81106909
EMS SUPPLIES
R
9/23/2009
1.40
040506
C-81106947
EMS SUPPLIES
R
9/23/2009
l5.40
040506
I-81106084
EMS SUPPLIES
R
9/23/2009
170.32CR
040506
I-81108862
EMS SUPPLIES
R
9/23/2009
839.49CR
040506
993.01
12300
NAEIR
I-H309501
CRAFTS ASSORT,HATS,SUPPLI
R
9/23/2009
26.37CR
040507
I-H309533
CRAFTS ASSORT,HATS,SUPPLI
R
9/23/2009
52.00CR
040507
78.37
01920
NICHOLS, JACKSON,
DILLARD,HAGER & SMITH, LLP
I-80900136
LEGAL SERVICES 08/09
R
9/23/2009
328.00CR
040508
328.00
j70
NORTHERN TOOL
I-20441351
WORKBENCH & TOOL STORAGE
R
9/23/2009
361906CR
040509
I-20447139
TOP TOOL BOX /TOOL STORAG
R
9/23/2009
515t09CR
040509
876.15
17260
QUEST CARE
I-0809
AUG 09
R
9/23/2009
500.00CR
040510
500.00
02120
QUILL, INC.
I-9082792
TONER,PAPER,INK,MARKERS
R
9/23/2009
123.26CR
040511
123.26
18380
R & T MECHANICAL
1-18725
A/C REPAIRS
R
9/23/2009
100.00CR
040512
100.00
02170
REINERT PAPER & CHEMICAL, INC.
I-238856
SOAP,TOWELS,AIR SPRAY
R
9/23/2009
125402CR
040513
125.02
08030
SOUTHWEST INTERNATIONAL
I-MP41406
RADIATOR INSULATORS/BRACK
R
9/23/2009
78.98CR
040514
78.98
PAGE: 4
9/23/2009 8:55 AM A / P CHECK REGISTER
PACKET:
02592 CC PACKET
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
VENDOR
NAME / I.D.
DESC
11820
STEWART ORGANIZATION
I-111175
COPIER LEASE
12460
SUPREME PARTS WASHERS
I-S16514
PARTS WASHER & MAINT
11900
TARRANT COUNTY COLLEGE
I-49302
FIRE INSTRUCT,FIRE ROUNDU
02690
TECHLINE, INC.
I-1442948-00
#10 TRAY CABLE
I-1443009-00
CONNECTOR,SQUIRREL GUARD
I-1443029-00
15KV DOUBLESEAL CABLE
20730
TELREPCO
I-00114042
PANASONIC TUFF BOOK
05350
TEXAS EXCAVATION SAFETY SYST
I-09-5342
AUGUST MESSAGE FEES
12660
VANCE BROS INC
I-8233
TACK DRUMS
TOTAL ERRORS: 0
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
R 9/23/2009
R 9/23/2009
R 9/23/2009
R
9/23/2009
R
9/23/2009
R
9/23/2009
R 9/23/2009
R 9/23/2009
R 9/23/2009
CHECK
DISCOUNT AMOUNT NO#
26.00CR 090515
150.00CR 040516
360.00CR 040517
600.00CR
040518
410.00CR
040518
42.16CR
040518
1,315.00CR 040519
114.00CR 090520
742.80CR 040521
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
44
0.00
96,295.29
46,295.29
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
44 0.00 46,295.29 46,295.29
CHECK
AMOUNT
26.00
150.00
1,052.16
1,315.00
742.80
9/24/2009 3:59 PM
PACKET: 02613 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
A / P CHECK REGISTER
PAGE: 1
CHECK CHECK
VENDOR NAME / I.D. DESC TYPE DATE
11030 TCEQ
I-14372-001 TCEQ DOCKET# 2009-0183-MWD-E R 9/24/2009
TOTAL ERRORS: 0
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
51700.00CR 040530 Sr70MO
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
1
0.00
5,700.00
Sr700.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1 0.00 5,700.00 5,700.00
9/24/2009 2:03 PM
PACKET: 02609 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
A / P CHECK REGISTER
VENDOR NAME / I.D. DESC
00590 CITY OF DENTON
I-200909242173 BLACK BODY BAGS 38 X 60
TOTAL ERRORS: 0
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK CHECK
TYPE DATE DISCOUNT AMOUNT NO#
R 9/24/2009 81.000R 040529
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
1
0.00
81.00
81.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1 0.00 81.00 81.00
PAGE: 1
CHECK
AMOUNT
81.00
9/28/2009 4:43 PM A / P CHECK REGISTER
PACKET: 02623 Regular Payments
VENDOR SET: 99
BANK GNB99 GNB-ACCOUNTS PAYABLE FUND
PAGE: 1
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
09600
AFLAC
C-200909282192 AFLAC
R
9/28/2009
0.04
090589
I-200909282191 AFLAC
R
9/28/2009
43.30CR
040584
I-AFK200909102115 INSURANCE
R
9/28/2009
101.70CR
040584
I-AFK200909242172 INSURANCE
R
9/28/2009
101.70CR
040589
I-AFL200909102115 INSURANCE
R
9/28/2009
822.72CR
040589
I-AFL200909292172 INSURANCE
R
9/28/2009
822.72CR
040584
1,892.10
17730
MIKE BRICE
I-2009092H2189 SUNLIFE REFUND
R
9/28/2009
29.28CR
090585
24.28
07850
CLEAT
I-CLT200908132041 ASSOCIATION DUES EMPLOYEE
R
9/28/2009
105.00CR
090586
I-CLT200908272072 ASSOCIATION DUES EMPLOYEE
R
9/28/2009
105.00CR
090586
I-CLT200909102115 ASSOCIATION DUES EMPLOYEE
R
9/28/2009
105.00CR
040586
I-CLT200909242172 ASSOCIATION DUES EMPLOYEE
R
9/28/2009
105.00CR
040586
420.00
03320
COLONIAL LIFE INSURANCE
C-0909 COLONIAL LIFE INSURANCE
R
9/28/2009
0.02
090587
I-COL200909102115 HEALTH INSURANCE
R
9/28/2009
11.80CR
040587
I-COL200909242172 HEALTH INSURANCE
R
9/28/2009
11.80CR
0405H7
I-LIF200909102115 LIFE INSURANCE
R
9/28/2009
62.62CR
090587
I-LIE200909242172 LIFE INSURANCE
R
9/28/2009
62.62CR
040587
148.82
05400
PRE -PAID LEGAL CASUALTY
I-PPL200909102115 PREPAID LEGAL SERVICES
R
9/28/2009
14.96CR
090588
I-PPL200909242172 PREPAID LEGAL SERVICES
R
9/28/2009
19.96CR
040588
29.92
21160
ANNIE LEE(BECKY) ROBINSON
I-200909282190 SUNLIFE REFUND
R
9/28/2009
12.14CR
090589
12.14
06770
SUN LIFE FINANCIAL
C-0909 SUN LIFE FINANCIAL
R
9/28/2009
99.00
040590
I-200909282188 WILLIAMS/NORTH
R
9/28/2009
98.72CR
090590
I -GE 200909102115 DENTAL PLAN
R
9/28/2009
1,157.52CR
040590
I -GE 200909242172 DENTAL PLAN
R
9/28/2009
1,133.04CR
040590
2,390.28
00100
TMRS
I-RET200909102115 TMRS
R
9/28/2009
13,059.30CR
040591
I-RET200909242172 TMRS
R
9/28/2009
12,351.1OCR
040591
25,410.40
* * T O T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
8
0.00
30,277.94
30,277.94
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE-PIRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
0
0.00 30,277.99 30,277.94
9/28/2009 4:10 PM A / P CHECK REGISTER
PACKET: 02619 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
PAGE: 1
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
08280
A-1 PORTA PRIVY
I-74009
RENTAL & SERVICES
R
9/28/2009
700.00CR
040531
700.00
07860
ACT PIPE SUPPLY,
INC
I-358449
REPAIR CLAMPS
R
9/28/2009
354.70CR
040532
354.70
18100
AMERICAN MUNICIPAL SERVICES
I-4627
DEL COLLECTION AUG 09
R
9/28/2009
54.O8CR
040533
I-4637
WARRANT COLLECTIONS
R
9/28/2009
462.97CR
040533
517.05
12680
BAILEY ENVIRONMENTAL, CORP
I-090209
HEALTH INSPECTIONS
R
9/28/2009
700aOOCR
040534
700.00
19240
BANKERS CREDIT CARD SERVICE
1-200909282182
TML CONF 10/23
R
9/28/2009
150600CR
040535
I-200909282183
TML ANNUAL CONF - ERVIN
R
9/28/2009
275.00CR
040535
425.00
00520
CASCO INDUSTERIES,
INC.
I-466117
HOSE
R
9/28/2009
151870.00CR
040536
I-9112009
HOSE
R
9/28/2009
201312.00CR
040536
36,182900
08410
CHAMPION CARPET
CLEANING
I-33679
MEETING ROOM & MAIN AREA
R
9/28/2009
246.15CR
040537
246.15
00020
ROSE CHAVEZ
I-200909282181
TRAVEL EXPENSE TMCCP
R
9/28/2009
417.92CR
040538
417.92
00590
CITY OF DENTON
I-200909282175
REPAIR 2 IN CAR MICS
R
9/28/2009
133900CR
040539
I-200909282180
BACTERIOLOGICAL TEST
R
9/28/2009
240.72CR
040539
373.72
21100
COLEMAN LAW FIRM
I-200909282177
PROSECUTOR SEPT 09
R
9/28/2009
1,431.25CR
040540
1,431.25
00790
COUNTY BUILDERS
SUPPLY, INC.
I-10024133
PARTS FOR DTOWN SPRINKLER
R
9/28/2009
13.65CR
040541
13.65
17630
CVC INCORPORATED
I-592311
IO NEEDLES
R
9/28/2009
551.06CR
040542
551.06
17640
DOLLAR GENERAL -
CHARGED SALES
I-103453
PLATES,COFFEE,SPOONS,SUGA
R
9/28/2009
96.95CR
040543
I-103480
SUPPLIES
R
9/28/2009
33.00CR
040543
I-3961
CLEANING SUPPLIES,MISC
R
9/28/2009
69.95CR
040543
199.90
9/28/2009 4:10 PM A / P CHECK REGISTER
PACKET: 02619 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
PAGE: 2
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
20010
EVO
I-50
COMMAND RACK
R
9/28/2009
21015.00CR
040544
2,015.00
20980
EXPRESS SERVICES,
INC.
I-10241094
CORTEZ/HOBBS 9/13
R
9/28/2009
912.76CR
040545
I-97879925-2
CORTEZ/HOBBS 8/23
R
9/28/2009
11098.79CR
040545
I-97898853-3
CORTEZ/HOBBS 8/30
R
9/28/2009
1,171.38CR
040545
I-97906498-7
HOBBS/CARTEZ 9/6
R
9/28/2009
11091698CR
040545
4,274.91
18340
FIRST ADVANTAGE BACKGROUND SVCS
I-7750YD0908
BACKGROUND CHECKS
R
9/28/2009
39.00CR
040546
39.00
18430
FIRST UNITED BANK
I-092809
FIRST UNITED BANK
R
9/28/2009
65,344.45CR
040547
65,344.45
18790
FUELMAN
I-NP21102003
FUEL 9/14 - 9/20
R
9/28/2009
1,360.25CR
040548
11360m25
16900
GST PUBLIC SAFETY
SUPPLY
I-35
UNIFORMS
R
9/28/2009
31495.34CR
040549
3,495.34
02610
HD SUPPLY, INC
I-1283268-00/01
150W HPS HEAD ONLY
R
9/28/2009
585s00CR
040550
I-1293942-00/01
TRIPLEX URD
R
9/28/2009
948.98CR
040550
I-1300519-00
GROUND CABLE W/ BRONZE CL
R
9/28/2009
11150*00CR
040550
21683,98
07750
HOME DEPOT/GECF
I-3312469/8114057
CLEAN SUPPLIES
R
9/28/2009
170.68CR
040551
170.68
14050
HOUR PERSONNEL SERVICES, INC
I-008019
KENNEDY 8/30
R
9/28/2009
580.00CR
040552
I-008020
ALBERT 8/30
R
9/28/2009
608.80CR
040552
I-008045
KENNEDY 9/6
R
9/28/2009
580.00CR
040552
I-008046
ALBERT 9/6
R
9/28/2009
547.92CR
040552
I-008067
KENNEDY 9/13
R
9/28/2009
475.60CR
040552
1-008068
ALBERT 9/13
R
9/28/2009
502626CR
040552
31294,58
20220
INGRAM
I-45695476
38 BOOKS
R
9/28/2009
16.45CR
040553
I-45717190
38 BOOKS
R
9/28/2009
15.22CR
040553
31.67
15780
ITRON
I-110600
HARDWARE MAINTENANCE
R
9/28/2009
11795.82CR
040554
11795.82
9/28/2009 4:10 PM A / P CHECK REGISTER
PACKET: 02619 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
VENDOR NAME / I.D. DESC
1 JENNIFER HART
I-200909282179 CC DEPOSIT REFUN
17540 KALAN
BACKFLOW
SERVICE
I-01-2009
SPRINKLER
REPAIR
I-09-1980
REPAIRS AT
DOWNTOWN PARK
I-09-2006
REPAIRS AT
DOWNTOWN PARK
I-09-2007
SPRINKLER
REPAIR
I-09-2008
REPAIRS AT
DOWNTOWN PARK
I-09-2010
SPRINKLER
REPAIR
20970 LEXIS NEXIS
I-200909282185
11310 LINDSEY MFG.
I-8390
01570 LOWE'S COMPANIES, INC.
lYR ACCURINT
CURRENT MONITORING INSULA
I-1277481
WEEDER, TILLER,CULTIVATOR
I-35327
STAPLER/STAPLES,TAPE
I-38088
ADAPTERS, TAPE
I-38089
PLUGS
I-38542
ROLLER,PAINT,THINNER,MISC
r
I-47464
MOSS, TOP SOIL, MUMS
I-47630
TOP SOIL
I-56989
WEED CONTROL,ADAPTER
1 MCM ELEGANTE HOTEL
I-200909222171 TCCA CONF -
21130 METRO FIRE APPARATUS SPECIALISTS, INC.
I-30789-1 NOZZLES, HOSE
I-30907-1 NOZZLES, HOSE
19500 NAPA AUTO PARTS
I-180366
I-180666
I-182062
I-182150
I-182675
08690 O'REILLY AUTO PARTS
I-178787
I-178898
I-181305
I-181424
BATTERIES, EGR KIT
BATTERIES, EGR KIT
BRAKE ROTORS & PADS
BRAKE ROTORS
BATTERIES UNIT # 53-58
REAR BRAKE PADS/SEAL
TRAILER PLUG CONNECTORS
SEALED BEAN HEADLIGHT
CAR WASH BRUSH
CHECK CHECK
TYPE DATE
R 9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R 9/28/2009
R 9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R 9/28/2009
R 9/28/2009
R 9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
R
9/28/2009
PAGE: 3
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
100.00CR 090555 100.00
128.00CR
040556
183.50CR
040556
244.00CR
040556
62.00CR
040556
156.00CR
040556
210.00CR
040556 983.50
1,800.00CR 040557 1,800.00
895.00CR 040558 895.00
72.64CR
040559
37.57CR
040559
9.48CR
040559
7.04CR
040559
221.15CR
040559
479.20CR
040559
32.25CR
040559
158.55CR
040559 11017.88
358.80CR 040560 358.80
2,104.00CR
040561
1,576.00CR
040561 3,680.00
318.00CR
040562
82.67CR
040562
333.27CR
040562
239.40CR
040562
318.00CR
040562 11291.34
59.59CR 090563
17.97CR 040563
16.28CR 040563
32.98CR 040563 121.82
9/28/2009 4:10 PM A / P CHECK REGISTER
PACKET: 02619 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
PAGE: 4
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
02970
OFFICE DEPOT
I-488621517001
MISC OFFICE SUPPLIES
R
9/28/2009
165.22CR
040564
165.22
01990
OSBORNE'S
C-447478/G
3 X 2 FT WATER TANK/PLANT
R
9/28/2009
343.96
040565
I-447068/G
3 X 2 FT WATER TANK/PLANT
R
9/28/2009
905.85CR
040565
I-447597/G
3 X 2 FT WATER TANK/PLANT
R
9/28/2009
171.98CR
040565
I-447715/G
GALVANIZED TANK
R
9/28/2009
171.98CR
040565
I-447716/G
GALVANIZED TANK
R
9/28/2009
69.99CR
040565
975.84
09090
PERKINS ENTERPRISE
I-1815
AIR ANALYSIS
R
9/28/2009
137.50CR
040566
137.50
12710
PETTIT MACHINERY, INC
I-50204
BELTS,HEADS,STRING,SPOOL
R
9/28/2009
229.92CR
040567
229.92
02050
PITNEY BOWES, INC.
I-3889714-SP09
POSTAGE MACHINE
R
9/28/2009
549.00CR
040568
549.00
02090
CHRISTY PUNCHES
I-200909282187
MEAL - TCCA CONF 10/4 - 7
R
9/28/2009
70.00CR
040569
70.00
10
RADIO SHACK
I-10037329
FLASHLIGHT BATTERIES
R
9/28/2009
46.97CR
040570
46.97
02170
REINERT PAPER & CHEMICAL,
INC.
I-238946
TP,TOWELS,COPY PAPER
R
9/28/2009
175.20CR
040571
I-238948
SOAP,TP,TOWELS
R
9/28/2009
107.22CR
040571
I-239377
CLEANING SUPPLIES
R
9/28/2009
162.31CR
040571
I-239565
JANITORIAL SUPPLIES
R
9/28/2009
50.79CR
040571
495.52
12820
RICOH AMERICAS CORP.
I-406509481
COPIER MAINT 9/1 - 11/30
R
9/28/2009
283.17CR
040572
283.17
11170
RICOH AMERICAS CORP:QDS
I-15217476
COPIER
R
9/28/2009
205.33CR
040573
205.33
02260
S&S TELEMETRY
I-8405
RECHARGEABLE SOLAR PANEL
R
9/28/2009
11905.24CR
040574
lr905b24
16240
SCHAD & PULTE
I-176761
MEDICAL OXYGEN
R
9/28/2009
16v00CR
040575
I-176793
MEDICAL OXYGEN
R
9/28/2009
11900CR
040575
27.00
9/28/2009 4:10 PM A /
P CHECK
REGISTER
PAGE: 5
PACKET:
02619 Regular Payments
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
02450
SOLOMON, CORP.
I-193600, TRANSFORMER OIL TEST
R
9/28/2009
300.000R
040576
300.00
11790
TAMI TABER
I-200909282184 MEALS FOR TML CONF 10/22
R
9/28/2009
12.50CR
040577
12.50
02690
TECHLINE, INC.
I-1442804-00 14'5" FLUTED POLE
R
9/28/2009
1,280.000R
040578
I-1443132-00 COUPLINGS,ELBOWS,PIPE
R
9/28/2009
545.00CR
040578
1,825.00
20830
TEXAS DEPARTMENT OF AGRICULTURE
I-200909282176 TEST/ LICENSE FEE
R
9/28/2009
185.00CR
040579
185.00
09040
J RANDY THOMPSON
1-98600 PLIER SET, EXTENSIONS,SOC
R
9/28/2009
370v42CR
040580
I-98601 SHOP LIGHT
R
9/28/2009
159.95CR
040580
I-98869 WIRE CRIMPING TOOL
R
9/28/2009
79.99CR
040580
610.36
19260
TYLER TECHNOLOGIES
I-200909282186 POOLED CASH SETUP
R
9/28/2009
21690.000R
040581
2/690900
03440
VERMEER EQUIP. OF TEXAS
I-E35911 CHIPPER REPAIR
R
9/28/2009
589.39CR
040582
589.39
17930
ROBERT WOODS
-
I-200909282178 TRAVEL EXPENSE UTRWD
R
9/28/2009
61.6OCR
040583
61.60
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
53
0.00
148,230.98
148,230.98
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
53
0.00
148,230.98
1481230.98
TOTAL ERRORS:
0 TOTAL WARNINGS: 0
.u�geh
zTEXAS
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special N Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
❑ Not Applicable
Council Meeting Date: October 5, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Approve Holmes Murphy & Associates, Inc. to act as the City's Agent of Record for Employee
Insurance Needs.
FINANCIAL SUMMARY
❑N/A [']GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ S. Special ❑ $
BACKGROUND/SUMMARY OF ITEM
This will allow Holmes Murphy to act as our agent for employee health insurance services.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Letter of agent from City Manager.
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
October 5, zoo9
Re: Agent -of -Record
To Whom It May Concern:
This letter is to confirm that the City of Sanger has appointed Holmes Murphy &Associates, Inc.
,Holmes Murphy) as its agent -of -record effective October 5, 2009. This letter rescinds any previous
agent -of -record designations.
Please share all available data and information pertaining to our account with Holmes Murphy and their
authorized representatives. This agent -of -record letter authorization includes all benefit coverages
including, but not specifically limited to the following: medical, prescription drug, dental, life insurance,
AD&D, and other ancillary benefit programs. This authorization will remain in effect until changed or
rescinded by another duly authorized City of Sanger employee or myself. This letter authorizes Holmes
Murphy to negotiate on our behalf and serve as our official representative.
Please update your records reflecting this change and provide your full cooperation to Holmes Murphy
during this transition. For any licensing and appointment requests, please contact Gracie Faubion at
Holmes Murphy. You can reach Gracie @ 800-882-5949, x 305.
Sincerely,
Mike Brice, City Manager
Sanger, Texas
PO Box 1729 Phone: 940-458-7930
Sanger, TX 76266 Fax: 940-458-4180
Reviewed by Legal
Council Meeting .October 11 . : - .
Date*M
City Manager Reviewed/Approval —Date-IMW
'ACTION1 , []ORDINANCE■RESOLUTION■ APPROVAL
F CHANGE ORDER E AGREENIENT APPROVAL OF BID AWARD OF CONTRACT
■ CONSENSUS ■REAPPommENTs
AGENDA1
Interlocal Cooperation- •Library
FINANCIAL SUMMARY
..FUTURIE
■
YEAR.FISCAL
Encumbered AmountThe
_■■_■
TO BE USED* General E$ 16,900 Utili Special El
BACKGROUND/SUMMARY OF ITEM
budgetFUND(S)
City of Sanger has participated in this Agreement with the County since 1985. The whole county
• agreement is identical• • last year's
for the amount of the funding). A small change in the format of the date in the first paragraph
noticed.(except
was
STAFF OPTIONS 1 1 1, 1..
Recommend app
List of Supporting Docinnents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other
Three originals of
' letter of • from s
STATE OF TEXAS, §
COUNTY OF DENTON §
THIS AGREEMENT is made and entered into by and between Denton County a
political subdivision %J Texas, hereinafter referred to as "COUNTY," and the City of Sanger, a
Municipality of Denton County, Texas, hereinafter referred to as "MUNICIPALITY,° and has
an effective date of October 1, 2009.
WHEREAS, COUNTY is a duly organized political subdivision of the State of Texas
engaged in the administration of county government and related services for the benefit of the
citizens of Denton County; and
WHEREAS, the City of Sanger is a duly organized MUNICIPALITY of Denton
County, Texas engaged in the provision of library service and related services for the benefit of
the citizens of MUNICIPALITY; and
WHEREAS, COUNTY has requested, and MUNICIPALITY has agreed, to provide
library services for all residents of COUNTY; and
WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the
provisions of V.T.C.A., Government Code Chapter 791, the Interlocal Cooperation Act; and
V.T.C.A., Local Government Code Chapter 323, County Libraries,
NOW, THEREFORE, COUNTY and MUNICIPALITY, for the mutual consideration
hereinafter stated, agree and understand as follows:
I.
The term of this Agreement shall be for the period from October 1, 2009, through
September 30, 2010.
II.
For the purposes and consideration herein stated and contemplated, MUNICIPALITY
shall provide library services for the residents of COUNTY without regard to race, religion,
color, age, disability and/or national origin. Upon proper proof by individuals) of residence in
COUNTY, Texas, such individual(s) shall be entitled issuance, at no cost, a library card to be
used in connection with said library services.
MUNICIPALITY shall develop and maintain through the Library one or more of the
following programs of service:
16 Educational and reading incentive programs and materials for youth.
2. Functional literacy materials and/or tutoring programs for adults.
3. Job training/career development programs and/or materials for all ages.
4. Outreach services to eliminate barriers to library services.
5. Educational programs designed to enhance quality of life for adults.
COUNTY designates the County Judge to act on behalf of COUNTY and serve as
liaison officer for COUNTY with and between COUNTY and MUNICIPALITY. The County
Judge or his designated substitute shall insure the performance of all duties and obligations of
COUNTY herein stated and shall devote sufficient time and attention to the execution of said
duties on behalf of COUNTY in full compliance with the terms and conditions of this
Agreement. The County Judge shall provide immediate and direct supervision of COUNTY'S
employees, agents, contractors, sub -contractors, and/or laborers, if any, in the furtherance of the
purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and
MUNICIPALITY.
IV.
MUNICIPALITY shall designate to act on behalf of
MUNICIPALITY and to serve as liaison officer of MUNICIPALITY with and between
MUNICIPALITY and COUNTY to insure the performance of all duties and obligations of
MUNICIPALITY as herein stated and shall devote sufficient time and attention to the execution
of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions
ide management of MUNICIPALITY'S
of this Agreement. shall prov
employees, agents, contractors, sub -contractors, and/or laborers, if any, in the furtherance of the
purposes, terms and conditions of this Agreement for the mutual benefit of MUNICIPALITY
and COUNTY.
MUNICIPALITY shall provide to COUNTY a copy of the annual report submitted to
the Texas State Library and shall respond to COUNTY'S annual questionnaire as documentation
of MUNICIPALITY'S expenditures and provision of service.
V.
The MUNICIPALITY shall be solely responsible for all techniques, sequences,
procedures, and for the coordination of all work performed under the terms and conditions of this
Agreement; shall insure, dedicate and devote the full time and attention of those employees
necessary for the proper execution and completion of the duties and obligations of the
MUNICIPALITY stated in this Agreement; and shall give all attention necessary for such
proper supervision and direction.
VI.
The MUNICIPALITY agrees that its library department shall assume the functions of a
COUNTY library and to provide a librarian who meets the requirements of the
MUNICIPALITY'S job description.
VII.
The COUNTY and M[UNICIPALTTY agree and acknowledge that each entity is not an
agent of the other entity and that each entity is responsible for its own acts, forbearance,
negligence and deeds, and for those of its agents or employees. This Agreement does not and
shall not be construed to entitle either party or any of their respective employees, if applicable, to
any benefit, privilege or other amenities of employment applicable to the other party. The
MUNICIPALITY understands and agrees that the MUNICIPALITY, its employees, servants,
agents and representatives shall not represent themselves to be employees, servants, agents
and/or representatives of the COUNTY.
The MUNICIPALITY agrees to hold harmless and unconditionally indemnify
COUNTY against and for all liability which MUNICIPALITY may at any time suffer in any
matter arising from the work performed hereunder, including but not limited to any negligent
act or omission of MUNICIPALITY, its officers, agents or employees.
The COUNTY and MUNICIPALITY acknowledge and agree that COUNTY does not
waive any sovereign or governmental immunity available to COUNTY under Texas law and
does not waive any available defenses under Texas law. Nothing in this paragraph shall be
construed to create or grant any rights, contractual or otherwise, in or to any third persons or
entities.
VIII.
This Agreement is not intended to extend the liability of the parties beyond that provided
by law. Neither MUNICIPALITY nor COUNTY waives any immunity or defense that would
otherwise be available to it against claims by third parties.
IX.
Any notice required by this Agreement shall be delivered, in writing, by either COUNTY
or METNICIPALTTY to the following addresses:
The address of COUNTY is: County Judge, Denton County
110 West Hickory
The address of the MUNICIPALITY is:
Denton, Texas 76201
Telephone: 940-349-2820
The City of Sanger through
Sanger Public Library
501 Bolivar Street
Sanger, Texas 76266
Attention: Vicky Elieson
Telephone: 94045 &3257
X.
For the full performance of the services above stated, COUNTY agrees to pay
MUNICIPALITY fees as described herein, from current revenues available for such payment.
COUNTY shall pay MUNICIPALITY fees in the amount of SIX THOUSAND NINE
HUNDRED AND N0/100 DOLLARS ($6,900.00), based upon North Central Texas Council of
Governments service population allocation figures provided to COUNTY by the Library
Advisory Board, payable in equal quarterly installments to MUNICIPALITY commencing
October 1, 2009. The Allocation chart setting forth said figures is attached hereto and
incorporateA herein for all intents and purposes as Exhibit "A." In addition, COUNTY agrees to
pay MUNICIPALITY an amount not to exceed TEN THOUSAND AND NO/100 DOLLARS
($10,000.00) in matching funds upon the following conditions;
1. MUNICIPALITY shall attempt to secure funding from sources other than
COUNTY.
2. Upon receipt of additional funding, MUNICII'ALTTY shall provide proof of the
receipt of such funds to the Denton County Auditor on a quarterly basis.
3. COUNTY shall match M[ITNICIPALITY'S additional funding in an amount not
to exceed $107000.00.
4. Payment by COUNTY to MUNICIPALITY shall be made in accordance with
the normal and customary processes and business procedures of COUNTY, and
payment shall be satisfied from current revenues of the COUNTY.
All funding by COUNTY to MUNICIPALITY is subject to the condition that
MUNICIPALITY will have in place technology protection measures (commonly referred to as
"filters") with respect to any computers used by the public that have Internet access which are
designed to block access through such computers to visual depictions that are (1) obscene, as
defined by Section 43.21 of the Texas Penal Code, or (2) contain pornography. The
technology protection measures shall be in compliance with the Children Is Internet Notection
Act
MUNICIPALITY hereby certifies that its libraries have either installed and are using
the required technology protection measures during use of its computers that have Internet
access by the public at the present time or will have such protection measures in place and
operational by October 1, 2009.
XI.
This Agreement may be terminated, at any time, by either parry by giving sixty (60) days
advance written notice to the other party. In the event of such termination by either party,
%IMCIPALITY shall be compensated pro rata for all services performed to the termination
date, together with reimbursable expenses then due and as authorized by this Agreement. In the
event of such termination, should MUNICIPALITY be overcompensated on a pro rata basis for
all services performed to the termination date or be overcompensated for reimbursable expenses
as authorized by this Agreement, COUNTY shall be reimbursed pro rata for all such
overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim
that may otherwise arise out of this Agreement.
XII.
This Agreement represents the entire and integrated Agreement between
MUNICII'ALITY and COUNTY and supersedes all prior negotiations, representations and/or
Agreements, either written or oral. This Agreement may be amended only by written instrument
signed by both MUNICIPALITY and COUNTY.
XIII.
The validity of this Agreement, and any of its terms or provisions, as well as the rights
and duties of the parties hereto, shall be governed by the laws of the State of Texas. Further,
this Agreement shall be performable and all compensation payable in Denton County, Texas.
XIV.
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions shall remain valid and in full force and
effect to the extent possible.
XV.
The undersigned officers and/or agents of the parties hereto are the properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the parties
hereto and each party hereby certifies to the other that any necessary orders or resolutions
an said authority have been duly passed and are now in full force and effect.
EXECUTED in triplicate originals on the dates set forth below.
COUNTY
Mary Horn, County Judge
Denton County, Texas
Acting %J behalf of and by the
authority of the Commissioners
Court of Denton County, Texas
ATTEST:
Denton County Clerk
BY
Assistant District Attorney
�CII'ALITY
By
Name:
Title:
Acting on behalf of and by the authority of
the Sanger City Council, Sanger Texas
DATE:
ATTEST:
City Secretary
City Attorney
Director, Library Services
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TEXAS
COUNCIL AGENDA ITEM
AGENDA TYPE Z Regular ❑ Special ❑ Consent Reviewed by Finance
Q Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Yes
Not Applicable
Council Meeting Date: October 5, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials ;�i Date 9
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on Approving Letter of Engagement With Ms. Cheryl Hazelwood -Estes,
CPA for Accounting Services.
FINANCIAL SUMMARY
❑N/A [']GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
This will allow Cheryl Hazelwood -Estes to provide CPA services to bring us in compliance with audit
requirements and streamline internal processes.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Letter of agreement from Cheryl Hazelwood -Estes.
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
Cheryl Hazelwood -Estes
Certified Public Accountant
3440 Mindy Lane ®Midlothian, TX 76065 ®Phone: 972-775-5102 Fax: 972-775-5107
September 175 2009
To the Mayor Pro-Tem and City Council of
City of Sanger, Texas
Sanger, Texas
I am pleased to provide the City of Sanger, Texas (hereinafter "��ou" or "your") with the accounting services described
below. This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and
limitations of the services I will provide. The engagement between you and my firm will be governed by the terms of this
letter.
Scope of Engagement
The attached table summarizes the services I will provide, how fi•equently I will provide them, and the information I will
provide to you:
You tnay request that I perform additional services not contemplated by this engagement letter. If this occurs, I will
communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional
services may necessitate that we amend this letter or issue a separate engagement letter to reflect the obligations of both
parties. In the absence of any other written communications from us documenting additional services, my services will be
nited to and governed by the terms of this engagement letter.
Clien#Responsibilities
You authorize me to accept instructions from the City Manager for this engagement. Asa condition to my performing the
services described above, you agree to:
® Make all management decisions and perform all management functions, including determining account codings,
and approving all proposed journal entries;
• Evaluate the adequacy and results of the services performed;
• Accept responsibility for the results of the accounting services; and
• Establish and maintain internal controls over the bookkeeping processes and monitor ongoing activities.
You agree that your management and employees are responsible for the proper recording of transactions in the records,
the safekeeping of assets, and the accuracy of the financial statements.
CPA Firm Responsibilities
I will perform the services listed in the attached schedule in accordance with applicable professional standards issued by
the American Institute of Certified Public Accountants.
The accounting services will be performed based on data and information you provide to me. I will not verify or audit this
information. Our engagement cannot be relied upon to disclose errors, fraud, or theft.
Timing of Engagement
I will provide the above services beginning on October 1, 2009 and concluding on September 30, 2010, or upon the
mimation of this engagement, if earlier.
Fees and Billings
My fees for the services outlined in the attached schedule will be billed at the standard hourly rate of $75, plus out-of-
pocket expenses. Invoices are due upon receipt. My fee is based on the complexity of the work to be performed and my
City of Sanger, Texas
September 17, 2009
Page 2 of 3
, rofessional time to complete the work. Additionally, this fee is dependent on the timely delivery, availability, quality,
and completeness of the information you provide.
If the information you provide is not submitted in a timely manner or is incomplete or unusable, I reserve the right to
charge additional fees and expenses for services required to correct the problem. If this occurs, I will contact your
representative to discuss the matter and the anticipated delay in performing my services.
If payment is not received when due, I reserve the right to suspend or terminate my work. If my work is suspended or
terminated, you agree that I will not be responsible for your failure to meet government and other deadlines, or for any
penalties or interest that may be assessed against you resulting from your failure to meet such deadlines.
Record Retention Policy
My record retention policy requires me to return to you all original records and documents that you have given me. Your
records are the primary records for your operations and comprise the backup and support for your financial reports. My
records and files are my property and are not a substitute for your own records. My firm destroys engagement files and
workpapers after a period of seven (7) years. Catastrophic events or physical deterioration may result in my firm's
records being unavailable before the expiration of the above retention period.
Loss Limiting and Indemnification
The City agrees to hold me harmless from any and all claims of the City which arise from knowing misrepresentations to
me by the management/employees of the City, or the intentional withholding or concealment of information from me by
the management/employees of the City. To the fullest extent allowed by law, the City agrees to indemnify me for any
claims made against my firm by third parties which arise from any of these actions by the management(employees of the
city of Sanger, Texas.
Termination
I reserve the right to withdraw from this engagement without completing the work if you fail to comply with the terms of
this engagement letter. If any portion of this engagement letter is deemed invalid or unenforceable, the finding shall not
invalidate the remainder of the terms set forth in this engagement letter.
Except in instances of unethical conduct, illegal acts, or misrepresentation from management/employees, prior to
withdrawal, I will give the City thirty (30) days notice. Likewise, the City may withdraw from this engagement upon
providing thirty (30) days notice, that being sufficient time for me to complete tasks and/or transfer documents to the City.
I appreciate the opportunity to be of service to the City of Sanger, Texas. Please date and sign the enclosed copy of this
engagement letter, and return it to me to acknowledge your agreement with its terms. It is my policy to initiate services
after I receive the signed copy of this engagement letter from you.
Very truly yours,
Cheryl Hazelwood -Estes, CPA
APPROVED:
Date
of Sanger, Texas
Schedule Attached
City of Sanger, Texas
September 17, 2009
Page 3 of 3
Service
Frequency
Work Product
Review reconciled bank accounts
Monthly
List of items for client to follow up
Review financial statements to determine
Monthly
Summary of adjustments made "for
accuracy of monthly revenue and expense
management review and approval"
transactions for coding and classification
Prepare budget and actual financial statement
Monthly
Non-GAAP budget and actual financial
summary based on information in the trial
summary (for mangement purposes only) -
balance
see attached example
Record current year additions to GFAAG and
Monthly
Capital Asset Management Report
GLTDAG
(summarized and detailed) for use in
calculating annual depreciation expense
Review detailed spreadsheet on all capital
Monthly
Capital Project Management Financial
projects
Report
Review posted journal entries to reclassify spent
Monthly
Capital Projects Fund financial statements
and unspent bond revenues
recognizing revenue in same period as
expenditures.
Ensure compliance with debt covenants and grant
Monthly
Accounting oversight
awards
Assist City personnel with any questions
As Needed
Accounting oversight
concerning accounting and compliance issues
Make recommendations to enhance day-to-day
As Needed
Accounting oversight
accounting procedures to ensure efficient use of
time and manpower
Review calculated and recorded capital asset
Annually
Capital Asset Depreciation Schedule
depreciation
Prepare and record end -of --year journal entries in
Annually
Adjusted Trial Balance (fund -level)
preparation for annual audit
Format fund -level financial statements
Annually
Fund -level financial statements
(governmental activities)
Assist management in preparation of MD&A
Annually
MD&A
Prepare workpapers requested by auditors during
Annually
Audit workpapers
annual audit of financial statements
Assist City personnel during annual audit of
Annually
In-house during audit fieldwork; pulled
financial statements
invoices; fulfill requests of auditors
Assist management with preparation of annual
Annually
Proposed budget worksheet
budget
Denco Area 9=1=1 District
1075 Princeton Street . Lewisville, TX 75067 • Mailing: PO BOX 293058 N Lewisville, TX 75029-3058
Phone:972-221-0911 R rax:972-420-0709
To: Denco Area 9-1-1 District Participating Jurisdictions
From: Mike Pedigo, Executive Director
Date: September 14, 2009
Re: Appointment to the Denco Area 9-1-1 District Board of Managers
On July 16, 2009 the Denco Area 9-1-1 District requested participating cities/towns to vote for one of two
candidates, Mayor Olive Stephens or Bob Radder, for a position on the Denco Area 9-1-1 District Board of
Managers. The cities/towns were asked to advise the district of its selection in the form of a resolution by 5 p.m. on
September 9, 2009.
Denco received fourteen resolutions from participating cities/towns. Mayor Stephens received twelve (12) votes and
Bob Radder received three (2) votes. Below is a list of the votes received by the September 9�h, 5 p.m. deadline:
Candidate Votes Received
Mayor Olive Stephens Copper Canyon
Denton
DISH
Double Oak
Flower Mound
Lake Dallas
Lewisville
Little Elm
Northlake
Pilot Point
Sanger
Shady Shores
Drew Bradley Gorn The Colony
Trophy Club
Mayor Stephens will serve atwo-year term as a city/town appointment to the Denco Area 9-1-1 District Board of
Managers beginning October 1, 2009.
Thank you for your support of the Denco Area 9-1-1 District.
www.denco.org
pA
TMOS
energy
David J. Park
Vice President
Rates & Reoulatory Affairs
September 24, 2009
City Official
Re: Rider GCR -Rate Filing under Docket No. 9762
Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR
applicable for the October 2009 billing periods. This Statement details the gas cost
component of the residential, commercial, and industrial sales rates for customers
within your city. This filing is for informative proposes only and no action is required
on your city's part.
Should you have any questions, please let me know.
Sincerely,
Attachment
Atmos Energy Corporation
5420 LBJ Freeway, Suite 1862
Dallas, TX 75240
P 214-206-2568 F 214-208-2126 David.Park@atmosenergy.com
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