07/03/2023-CC-Minutes-RegularCITY COUNCIL
MEETING MINUTES
DULY 03, 2023, 6:00 PM
SANGER
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the work session to order at 6:00 p.m.
COUNCILMEMBERS PRESENT
Mayor
Mayor Pro Tem, Place 2
Councilmember, Place 1
Councilmember, Place 3
Councilmember, Place 4
Thomas Muir
Gary Bilyeu
Marissa Barrett
Dennis Dillon
Allen Chick
COUNCILMEMBERS ABSENT
Councilmember, Place 5 Victor Gann
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Director %J Development Services
Ramie Hammonds, Parks & Recreation Superintendent Ryan Nolting, Municipal Court
Administrator Christy Dyer, Assistant Fire Chief Casey Welborn, Interim Electric Director Ronnie
Grace, Director of Public Works Jim Bolz, Library Director Laura Klenke, and Police Lieutenant
Justin Lewis.
DISCUSSION ITEMS
1. Presentation and discussion regarding the City of Sanger's 2023-2024 Annual Budget.
Director Gray provided a presentation and overview of the proposed budget for the
General Revenues Fund and General Fund Expenditures.
Discussion ensued regarding the timeline and organization of the budget, public
hearing meeting dates, Truth and Taxation language, legislative action regarding
property taxes, grants to increase the number of Fire personnel, and future debt.
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OVERVIEW OF ITEMS ON THE REGULAR AGENDA
No discussion.
ADJOURN THE WORK SESSION
There being no further business, Mayor Muir adjourned the work session at 6:57 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the regular meeting to order at 7:06 p.m.
COUNCILMEMBERS PRESENT
Mayor
Mayor Pro Tem,
Councilmember,
Councilmember,
Councilmember,
Thomas Muir
Place 2 Gary Bilyeu
Place 1 Marissa Barrett
Place 3 Dennis Dillon
Place 4 Allen Chick
COUNCILMEMBERS ABSENT
Councilmember, Place 5 Victor Gann
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services
Ramie Hammonds, Parks & Recreation Superintendent Ryan Nolting, Assistant Fire Chief Casey
Welborn, Interim Electric Director Ronnie Grace, Director of Public Works Jim Bolz, and Police
Lieutenant Justin Lewis.
INVOCATION AND PLEDGE
Councilmember Bilyeu gave the Invocation. The Pledge of Allegiance was led by Councilmember
Chick.
CITIZENS COMMENTS
No one addressed the Council.
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REPORTS
2. Construction update from DEC Engineering (Dannenbaum) regarding the IH-35 / FM
455 Expansion Project,
Rodney Prince stated that all the utilities had been moved for the project, that TxDOT
(Webber) has not shared any construction timeline details with DEC, and that they are
collecting all the necessary documents to submit to TxDOT for reimbursement.
3. Report on the street rehabilitation program.
Director Bolz provided a presentation and overview of the program providing a
schedule of streets to be repaired through Fiscal Year 2028.
Discussion ensued regarding combining projects to control mobilization costs and a
proposed Street Utility Maintenance Program (SUMP) for future repairs.
CONSENT AGENDA
4. Consideration and possible action on the minutes from the June 20, 2023, meeting.
5. Consideration and possible action on Ordinance No. 07-12-23, amending the budget
for the 2022-2023 fiscal year and authorizing amended expenditures as provided;
providing for the repeal of all ordinances in conflict; providing a cumulative clause;
providing for a severability clause; and providing a savings clause; an establishing an
effective date.
6. Consideration and possible action on a contract with Antero Group to conduct the
housing study and authorize the City Manager to execute said contract.
7. Consideration and possible action on a Standard Utility Agreement with TXDOT for the
relocation of Electric utilities for the I-35 Expansion project, including the reimbursing
expenses spent and authorizing the City Manager to execute the agreement and all
necessary documents.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu and Councilmember Chick.
Motion passed unanimously.
ACTION ITEMS
8. Consideration and possible action on Resolution 2023-10, Appointing and Reappointing
members to the 4A Industrial Development Corporation; 4B Development Corporation;
Board of Adjustment; Library Boards and the Planning and Zoning Commission.
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Mayor Muir provided an overview of the item.
Discussion ensued regarding the number of applications received.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu and Councilmember Chick.
Motion passed unanimously.
9. Consideration and possible action on Change Order No. 1 in the amount of $31,574.00
with Spartan for Ladder Truck and authorize the City Manager to execute said Change
Order No. 1.
Assistant Fire Chief Welborn provided an overview of the item.
Discussion ensued regarding the change order customizing the truck for the City's
needs.
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Chick.
Voting Yea: Councilmember Barrett and Councilmember Dillon.
Motion passed unanimously.
10. Consideration and possible action on a contract with Reynolds Asphalt &Construction
Co. to perform pavement resurfacing services in an amount not to exceed
$466,788.00, and authorize the Mayor or City Manager to execute said contract.
Director Bolz provided an overview of the item.
Motion to approve made by Councilmember Dillon, Seconded by Councilmember
Bilyeu.
Voting Yea: Councilmember Barrett and Councilmember Chick.
Motion passed unanimously.
11. Consideration and possible action on the purchase and installation of backup
generators at critical facilities in the amount of $717,351.00 from Clifford Power
Systems.
Director Bolz provided an overview of the item.
Discussion ensued regarding the natural gas and diesel selections being based on the
location and that the cost is the total cost, including the labor for installation.
Motion to approve made by Councilmember Chick, Seconded by Councilmember Dillon.
Voting Yea: Councilmember Barrett and Councilmember Bilyeu.
Motion passed unanimously.
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12. Consideration and possible action to reject the bid response for broadband expansion
(RFP-2023-04).
Assistant City Manager Ciocan provided an overview of the item.
Discussion ensued regarding the reallocation of the ARP funds for other qualifying
projects.
Motion to reject the bid made by Councilmember Bilyeu, Seconded by Councilmember
Barrett.
Voting Yea: Councilmember Chick and Councilmember Dillon.
Motion passed unanimously.
FUTURE AGENDA ITEMS
Councilmember Chick requested a future discussion regarding staffing levels and turnover.
Councilmember Bilyeu requested an update on the City's electrical needs and long-term capital
expenditures.
Councilmember Dillon requested a list of capital projects and development projects that have
been approved and the status of those projects.
INFORMATIONAL ITEMS
13. Disbursements Report May 2023
14. Financial Statements March 2023 and April 2023
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
Section 551.071. CONSULTATION WITH ATTORNEY
For deliberations regarding legal (A) pending or contemplated litigation; or (B) a settlement
offer; or (2) on a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
this chapter.
- Municipal Utility District No. 12 (MUD 12)
Council convened into executive session at 8:28 p.m.
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RECONVENE INTO REGULAR
Council reconvened into open session at 9:40 p.m.
Motion made by Councilmember Bilyeu, Seconded by Councilmember Chick, authorizing
the City Manager and City Attorney to take any necessary action as discussed in
Executive Session,
Voting Yea: Councilmember Barrett and Councilmember Dillon.
Motion passed unanimously.
ADJOURN
There being no further business, Mayor Muir adjourned the meeting at 9:40 p.m.
Kelly Edwdr s, City Secretary
/1rrrTEX \�
Thomas E. Muir, Mayor
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