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06/15/2009-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, JUNE 159 2009 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section. 3. 4. 5. CONSENT AGENDA Approve Minutes: June 1, 2009 —City Council Disbursements Approve Local Agreement Between the City of Sanger Police Department and Denton County Criminal District Attorneys Office for Asset Seizures and For Asset Seizures and Forfeitures under Chapter 59 of the Texas Code of Criminal Procedure Consider any Items Removed from Consent Agenda. Consider and Possible Action on Resolution # R06-05-09 — Partnership with the 2010 Census. Support of and 6. Consider and Possible Action on CPA Services of Cheryl Estes to Assist in Restructuring and Improving the City's Fund Based Accounting to Comply with GASB 34 Requirements and Authorize the City Manager to Sign the Contract. 7. Consider and Possible Action on the Final Plat of Skiles Property, Being 137.28 Acres out of the B.F. Lynch Survey, Located on the East Side of Interstate 35 at view Road Interchange. 8. Consider and Possible Action on the Final Plat of Elk Farms, Phase One, Being 67.59 Acres out of the J. Brent Survey,IN Located North and East of the Intersection of Huling Road and Switzer Road. 9. Information Items: I INN Mmes ) Letter o; State Representative Tan Parlier 10. Adjournment. I, the undersigned authority, do hereby, certify that this Notice of Meeting was posted on the bulletin board, at the City Hail o��Ihe ��ty.-,qf Sanger, Texas, a place convenient and readily accessible to the genera = ptibjieLaf ,Al t , and said notice was posted on the following date and time: N� (� and shall ain posted untilii tL N/ Rosalie Chavez, City Seer ry City of Sanger, Texas �tm�,.is_accloprnea. = _Af � at p.m. This notice (7ti by A� removed from the official bulletin board onat This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 45&7930 for further information. MINUTES: CITY COUNCIL MINUTES June 1, 2009 PRESENT: Mayor Joe Higgs, Councilman Andy Garza, Councilman Robert Patton, Councilman Thomas Muir, Councilman Russell Martin, Councilman Glenn Ervin OTHERS PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Higgs called meeting to order, led the invocation, followed by Councilman Patton leading the Pledge of Allegiance, 2. Citizens Input: Citizens are allowed 3 minutes to speak. any issues brought up during this section, CONSENT AGENDA The City Council is unable to respond or to discuss 3. a) Approve Minutes: May 18, 2009 -- Work Session May 18, 2009 — City Council b) Disbursements c) Appoint Mike Walker to Fill the Unexpired Term on the Planning and Zoning Commission Vacated by Russell Martin There was brief discussion concerning the disbursements. Motion was made by Councilman Martin to approve the consent agenda. Seconded by Councilman Muir. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. 5. Consider and Possible Action on Award to KSA Engineers, Inc. for the Evaluation of Existing Water Wells. The City Manager advised this was discussed at a previous work session. KSA Engineering is the firm that is conducting the comprehensive water and wastewater study for the City. As the City has gone through this process, and has looked at where and how they will get their water in the future, there may be some things that can be done economically to the existing water wells. He discussed the possibility of drilling more water wells. The water that is pumped from the ground is a lot cheaper than what we buy from Upper Trinity. Most of the water wells in the City have been around for a long time. The newest well at Wal-Mart produces three times more water than all the wells that are in the City. The other wells were drilled smaller and shallower. At that time, we did not need the volume. There may be some things that can be done by reworking those wells to increase the production. They need a hydrologist to look at the wells and see if there is any feasibility to the City by reworking the wells. City Manager indicated they would like the contract for KSA to be amended and allow them to look at the water wells and determine if there is any feasibility by reworking the wells. City Manager also advised that TCEQ has mandated that regions set up ground water conservation districts. These will have to be set up next year. As these districts set up and rules get put in place, it will get harder to drill wells. This may be the time to proceed with drilling a new well if it is feasible. Councilman Garza asked if this would affect anything with Upper Trinity. The City Manager indicated that it would not. The City is a member of Upper Trinity, and long term it will be our water supply source. There was discussion concerning who will set the boundaries concerning the ground water conservation district. City Manager advised TCEQ will set the boundaries for the districts. Sanger will be in Denton County. Discussion continued. Motion was made by Councilman Patton to award KSA Engineers, Inc. the contract for the evaluation of existing water wells. Seconded by Councilman Garza, 6. Information Items: a) Letter from Citizen Regarding Recycling Council discussed options for recycling. City Manager advised our contract with IESI does not cover recycling. About 1 '/a years ago there was good money in recycling, but it has become costly to recycle. He discussed this may not be the appropriate time to recycle. Councilman Martin asked if there was a way we could provide a collection center for plastic, glass and stuff. This could possibly be a middle ground for the people, and the City could find a place to take it. The City Manager indicated he could talk to IESI and get a cost for this. Councilman Ervin indicated this was done about eight years ago and it became a huge problem. People were using it for regular trash and it was a mess. The City Manager indicated the only way to avoid the area from becoming a dump is to fence the area and have it staffed. Councilman Martin indicated that when they lived in the City of Coppell they pick up twice a week and when they went to recycling they went to once a week pickup. The second -trip savings offset the cost of the recycling. It also cut the truck traffic on the roads in half. 7. Executive Session: Pursuant to Open Meetings Act, Chapter 551, Texas Government Code, Subchapter D, 551.072, Deliberations Regarding Real Property. a) Discussion on Renewing Lease with Denton County Builders Located at 125 Bolivar Street, Sanger, Texas. Mayor convened Council into executive session at 7:17 p.m. 8. Reconvene: Into Regular Session and Consider Action, if any, on Items Discussed in Executive Session. Mayor reconvened City Council from executive session at 7:45 p.m. There was not any action taken. 9. Adjournment. Mayor adjourned the meeting. 5/29/2009 3:33 PM A / P CHECK REGISTER PACKET: 02385 Regular Payments VENDOR SET: 99 BANK GNB99 GNB-ACCOUNTS PAYABLE FUND CHECK CHECK veNDOR NAME / I.D. DESC TYPE DATE 09600 AFLAC C-053009 AFLAC R 5/29/2009 I-AFK200905071779 INSURANCE R 5/29/2009 I-AFK200905211804 INSURANCE R 5/29/2009 I-AFL200905071779 INSURANCE R 5/29/2009 I-AFL200905211804 INSURANCE R 5/29/2009 13080 BLUE CROSS BLUE SHIELD I-053009 BLUE CROSS BLUE SHIELD R 5/29/2009 I-INS200905071779 HEALTH INSURANCE R 5/29/2009 I-INS200905211804 HEALTH INSURANCE R 5/29/2009 07850 CLEAT I-CLT200905071779 ASSOCIATION DUES EMPLOYEE R 5/29/2009 I-CLT200905211804 ASSOCIATION DUES EMPLOYEE R 5/29/2009 03320 COLONIAL LIFE INSURANCE C-5/30/09 COLONIAL LIFE INSURANCE R 5/29/2009 I-COL200905071779 HEALTH INSURANCE R 5/29/2009 I-COL200905211804 HEALTH INSURANCE R 5/29/2009 I-LIF200905071779 LIFE INSURANCE R 5/29/2009 I-LIF200905211804 LIFE INSURANCE R 5/29/2009 00 FORT DEARBORN LIFE INSURANCE I-APRIL FORT DEARBORN LIFE INSURANCE R 5/29/2009 I-MAY09 FORT DEARBORN LIFE INSURANCE R 5/29/2009 05400 PRE -PAID LEGAL CASUALTY I-PPL200905071779 PREPAID LEGAL SERVICES R 5/29/2009 I-PPL200905211804 PREPAID LEGAL SERVICES R 5/29/2009 06770 SUN LIFE FINANCIAL I-053009 SUN LIFE FINANCIAL R 5/29/2009 I -GE 200905071779 DENTAL PLAN R 5/29/2009 I -GE 200905211804 DENTAL PLAN R 5/29/2009 TO'AL ERRORS: DISCOUNT PAGE: 1 CHECK CHECK AMOUNT NO# AMOUNT 0.04 039669 101.70CR 039664 101.70CR 039664 883.57CR 039664 883.57CR 039664 1/970450 20,976.62CR 039665 1,900900CR 039665 1,900.00CR 039665 24,276.62 105.00CR 039666 105.00CR 039666 210.00 0.02 039667 11.80CR 039667 11.80CR 039667 62.62CR 039667 62.62CR 039667 148.82 206.25CR 039668 206.25CR 039668 912.50 14.96CR 039669 14.96CR 039669 29.92 1,382.OBCR 039670 461.96CR 039670 461.96CR 039670 2,306.00 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 7 0.00 29,354.36 29,354.36 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 0 TOTAL WARNINGS: 0 7 0.00 29,354.36 29,354.36 5/29/2009 8:08 AM PACKET: 02382 Regular Payments VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND , �,4DOR NAME / I . D . DESC 18430 FIRST UNITED BANK I-200905291827 MAY 09 TOTAL ERRORS: -0 A / P CHECK REGISTER ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 5/29/2009 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 285,648.98CR 039663 285,648.98 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 1 0.00 285,648.98 285,648.98 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 285,648.98 285,648.98 5/28/2009 6:05 PM A / P CHECK REGISTER PACKET: 02379 Regular Payments VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND PAGE: 1 CHECK CHECK CHECK CHECK ...NDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 00790 COUNTY BUILDERS SUPPLY, INC. I-10023123 GATE LOCK R 5/28/2009 3.49CR 039659 I-10023139 MATERIALS FOR SLUDGE BOX R 5/28/2009 5.38CR 039659 I-10023141 DOOR KNOB R 5/28/2009 18.99CR 039659 I-10023171 WIRE WHEEL/SAND R 5/28/2009 7.38CR 039659 I-10023182 901SPIKES,STRING,PVC R 5/28/2009 17.22CR 039659 I-10023252 MISC SUPPLIES FOR WE PACK R 5/28/2009 6.17CR 039659 I-10223146 STAPLES & STRING R 5/28/2009 13.48CR 039659 I-1023239 WATER HOSE R 5/28/2009 21.99CR 039659 94.10 19500 NAPA AUTO PARTS I-161224 PULL ROPE- STOCK R 5/28/2009 85.88CR 039660 I-161952/161730 BATTERY CHARGER, FILTER R 5/28/2009 139.51CR 039660 I-162159/162435 AIR FILTERS/VACUUM PUMP R 5/28/2009 243.26CR 039660 I-164238.164303.1642 FILTERS,WIPERS,R134-A R 5/28/2009 682.71CR 039660 11151.36 08690 O'REILLY AUTO PARTS I-148427/148436 ADHESIVE,GASKET MAKER R 5/28/2009 18.94CR 039661 I-151787 VALVE COVER UNIT 52-50 R 5/28/2009 17.94CR 039661 I-154403.153528.1535 OIL,BRAKE FLUID,CONNECTOR R 5/28/2009 142613CR 039661 179.01 16290 SCHAD & PULTE I-175135 MEDICAL OXYGEN R 5/28/2009 36.000R 039662 I-175355 MEDICAL OXYGEN R 5/28/2009 25400CR 039662 I-68231 RENT MARCH 09 R 5/28/2009 14v00CR 039662 75.00 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 4 0.00 1,499.97 1,999.47 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL V]ARNINGS: 0 0.00 11499.47 1,499.47 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 10 CITY COUNCIL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VY,,.,)OR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-17640 DOLLAR GENERAL - CHARGE I-102632 001-10-5215 FOOD COFFEE, CREAMER, CUPS 000000 43.3E I-102695 001-10-5215 FOOD BOTTLE WATER 000000 3.75 DEPARTMENT 10 CITY COUNCIL TOTAL: 47.13 --------------------------.......... -----------...... ----------------------........ -------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V�". OR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01920 NICHOLS, JACKSON, DILLA I-200906081849 001-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICES 000000 1,324.63 99-02170 REINERT PAPER & CHEMICA I-233105 001-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 81.76 99-07750 HOME DEPOT/GECF I-1150647 001-15-5310 R & M BUILDIN AIR FILTERS 000000 23.22 99-17400 PRECIOUS STAFFORD I-52809 001-15-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 48.50 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-15-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 12.03 DEPARTMENT 15 ADMINISTRATION TOTAL: 1,490.14 ----------------..... -------.... ------------------------------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 18 PUBLIC WORKS ADMIN. BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V�_.AR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-70362- 001-18-5210 OFFICE SUPPLI WOODS / PW 000000 107.39 99-02970 OFFICE DEPOT I-475310415001 001-18-5210 99-17400 PRECIOUS STAFFORD I-52809 001-18-5450 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-18-5510 OFFICE SUPPLI EASEL, PADS,USB CABLE,MARK TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 TELEPHONE SER LONG DISTANCE APRIL 09 000000 73.25 000000 98.50 000000 2.51 99-19020 EAGLE PRESS I-30371/30431/30483 001-18-5210 OFFICE SUPPLI OUTSTANDING INV 06/08 000000 188.18 DEPARTMENT 18 PUBLIC V7ORKS ADMIN ------------------------------------------ TOTAL: 419.83 ------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 20 POLICE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET S. JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-08690 O'REILLY AUTO PARTS I-154932 001-20-5325 R & M MOTOR V FLOOR JACK 000000 84.98 99-11900 TARRANT COUNTY COLLEGE I-46827 001-20-5240 TRAVEL EXPENS INTER CRIME SCENE SEARCH 000000 128.00 99-17400 PRECIOUS STAFFORD I-52809 001-20-5450 TECHNICAL SUP TECH SUPPORT 5120 - 5/28 000000 60.63 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-20-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 18.25 99-18790 EUELMAN I-NP18398922 001-20-5320 MOTOR VEHICLE FUEL 5/16 - 5/24/09 I-NP18458027 001-20-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 DEPARTMENT 20 POLICE ---------------------------------------------------------------------------------- 000000 337.40 000000 605.77 TOTAL: 1,235.03 ----------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 22 ANIMAL CONTROL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET \/._.JOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00270 ANIMAL HOSPITAL ON MILA I-107038 001-22-5248 ANIMAL CARE E VET SERVICE 5/7 - 5/22/09 000000 411.50 99-18790 FUELMAN I-NP18291288 001-22-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 637.82 I-NP18398422 001-22-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 292.54 I-NP18458027 001-22-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 59.64 DEPARTMENT 22 ANIMAL CONTROL TOTAL: 1,401.50 ------------------------------------------------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET 'v, FOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-09090 PERKINS ENTERPRISE I-1777 001-24-5326 R & M MINOR E MAINT ON CASCADE 000000 250.00 I-1777 001-24-5326 R & M MINOR E AIR TEST 000000 137.50 I-1777 001-24-5326 R & M MINOR E AIR TEST AFTER FILTER CHA 000000 137.50 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-24-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 1.02 99-18790 FUELMAN I-NP18291288 001-24-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 27.94 I-NP18398422 001-24-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 204.06 I-NP18458027 001-24-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 253.23 99-19500 NAPA AUTO PARTS I-167899 001-24-5325 R& M MOTOR V 2 BATTERIES 000000 216.98 DEPARTMENT 24 FIRE DEPARTMENT TOTAL: 1,228.23 __.._..--------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 25 AMBULANCE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-16240 SCHAD & PULTE I-175496 001-25-5262 EMS SUPPLIES MEDICAL OXYGEN 000000 14.00 I-175582 001-25-5262 EMS SUPPLIES MEDICAL OXYGEN 000000 25.00 I-175651 001-25-5262 EMS SUPPLIES MEDICAL OXYGEN 000000 14.00 I-175782/69259 001-25-5262 EMS SUPPLIES MEDICAL OXYGEN 000000 122.00 99-17260 QUEST CARE I-0509 001-25-5235 DUES & REGIST MEDICAL CONTROL MAY 09 000000 500.00 99-17400 PRECIOUS STAFFORD I-52809 001-25-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 121.25 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-25-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 1.02 99-18790 FUELMAN I-NP18291288 001-25-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 151.60 I-NP18398422 001-25-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 124.45 I-NP18458027 001-25-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 154.12 99-20410 CARE NOW CORPORATE I-827078 001-25-5180 MEDICAL/PHYSI B TULLIER 5/12/09 000000 35.00 -------------------............ ------------------.......... ------------......... DEPARTMENT 25 AMBULANCE --------........ ----...... TOTAL: ------.......------------- 11262.44 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 26 MUNICIPAL COURT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEi��OR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-03710 DENTON CO SHERIFF'S DEP I-200906081847 001-26-5379 JAIL FEES LAY -OUT FEES - OREAR 000000 60.00 99-08770 CPI OFFICE PRODUCTS I-2289712-0 001-26-5210 OFFICE SUPPLI MAILING LABELS 000000 7.90 I-2289712-0 001-26-5210 OFFICE SUPPLI HIGHLIGHTERS 000000 9.03 99-12820 RICOH AMERICAS CORP. I-405629595 001-26-5310 R & M BUILDIN COPIER MAINTENANCE 000000 270.69 99-17400 PRECIOUS STAFFORD I-52809 001-26-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 254.63 99-18100 AMERICAN MUNICIPAL SERV I-4092 001-26-5745 COLLECTION AG WARRANT COLLECTION 000000 254.43 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-26-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 2.39 99-19260 TYLER TECHNOLOGIES I-78332 001-26-5724 TECHNOLOGY FU WEB SITE HOST & SUPPORT 000000 125.00 DEPARTMENT 26 MUNICIPAL COURT TOTAL: 984.07 ----------------------------------------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 28 DEVELOPMENT SERVICES BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEi4�JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-70362 001-28-5210 OFFICE SUPPLI BUSINESS CARDS 000000 119.64 99-02970 OFFICE DEPOT I-475310414001 99-07160 BOAT MEMBERSHIP I-200906081848 99-17400 PRECIOUS STAFFORD I-52809 99-18190 DEPARTMENT OF INFORMATI I-9040881T 99-18790 FUELMAN Z-NP18291288 I-NP18398422 001-28-5210 OFFICE SUPPLI EASEL, PADS,USC CABLE,MARK 001-28-5235 DUES & REGIST VOTING MEMEBERSHIP 001-28-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/26 001-28-5510 TELEPHONE SER LONG DISTANCE APRIL 09 001-28-5320 VEHICLE FUEL FUEL 5/11 - 5/17/09 001-28-5320 VEHICLE FUEL FUEL 5/18 - 5/24/09 000000 196.94 000000 50.00 000000 218.25 000000 5.03 000000 40.73 000000 24.56 DEPARTMENT 26 DEVELOPMENT SERVICES TOTAL: 605.15 ------------------------------------------------------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 30 STREETS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEIN�JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-16930 AMERICAN PUBLIC WORKS A I-200906091850 001-30-5235 DUES AND REGI MEMBERSHIP 000000 237.00 99-17400 PRECIOUS STAFFORD I-52809 001-30-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 24.23 99-18790 FUELMAN I-NP18291288 001-30-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 184.02 I-NP18398422 001-30-5320 MOTOR VEHICLE FUEL 5/18 - 5/24109 000000 156.37 I-NP18458027 001-30-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 38.39 DEPARTMENT 30 STREETS TOTAL: 690.01 ------------.......... ----------------------------------------------------...... ----....... --------------........------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 32 PARKS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT------------- 99-00650 CONTINENTAL RESEARCH CO I-313448-CRC-1 001-32-5223 CHEMICAL SUPP POWER KEG,TRIPLE PLAY 000000 499.00 99-00790 COUNTY BUILDERS SUPPLY, I-10023366 001-32-5211 LANDSCAPE MAT 60 LBS CONCRETE 000000 2.99 I-10023368 001-32-5211 LANDSCAPE MAT 4X4X8 TREATED POST 000000 8.20 I-10023368 001-32-5211 LANDSCAPE MAT CONCRETE, POSTS, SCREWS 000000 0.33 I-10023448 001-32-5211 LANDSCAPE MAT HOSE CONNECTOR 000000 2.58 I-10023448 001-32-5211 LANDSCAPE MAT GALLON HAND SPRAYER 000000 39.98 I-10023476 001-32-5211 LANDSCAPE MAT TRAP,PUTTY,SINK DRAIN 000000 32.92 99-01380 KARL-KLEMENT FORD, INC. I-205564 001-32-6030 MOWING EQUIPT TRUCK TOOLBOX 000000 238.00 99-10820 WILDFIRE TRUCK & EQUIP I-4266 001-32-6030 MOWING EQUIPT AMBER RESPONDER LIGHTBAR 000000 248.00 99-1B790 FUELMAN I-NP18291288 001-32-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 150.47 I-NP18398422 001-32-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 128.01 I-NP18458027 001-32-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 100.02 -----------------------------------.......... ---------- -......... DEPARTMENT 32 PARKS ---------......... ------....... ----...... TOTAL: ------....... 11450.50 ------....... 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 34 POOL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEi4�JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00840 DENTON PUBLISHING CO., I-442179 001-34-5230 ADVERTISING HELP WANTED - POOL 000000 96.00 99-20720 CUSTOM POOL PLASTERING I-12987 001-34-5360 R & M POOL PATCHED HOLES IN POOL 000000 750.00 DEPARTMENT 34 POOL TOTAL: 846.00 ----------------------------------------------------------------------------------------------------------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 36 FLEET SERVICES BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEi4uOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-17400 PRECIOUS STAFFORD I-52809 001-36-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 36.38 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-36-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 5.15 99-18790 FUELMAN I-NP18291288 001-36-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 10.23 I-NP18398422 001-36-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 31.39 I-NP18458027 001-36-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 9.46 DEPARTMENT 36 FLEET SERVICES TOTAL: 92.61 ------------------------------------------------------------------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 40 SULLIVAN CENTER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VErvuOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------ 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-40-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 0.10 DEPARTMENT 40 SULLIVAN CENTER TOTAL: 0.10 -------------------------------------------------------------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 42 LIBRARY BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VE,...JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-234421 001-42-5245 JANITORIAL SU SOAP,TP,ROLL TOWELS 000000 76.40 99-03330 BAKER & TAYLOR I-W21503830 001-42-5227 BOOKS & OTHER 22 MUSIC CD'S-RCVD 1 CD 000000 27.74 L•3:II1RI:iiI1 � I-3565407 99-04850 MICRO MARKETING ASSOC.L I-300056/300172 I-300056/300172 99-10760 BRODART CO I-B494596 99-11820 STEWART ORGANIZATION I-101173 99-12300 NAEIR I-H289889 I-H289889 9 J10 LARGE PRINT OVERSTOCKS I-774545 I-774545 99-17430 JUNIOR LIBRARY GUILD I-41022 99-18190 DEPARTMENT OF INFORMATI I-9040881T 001-42-5270 001-42-5227 001-42-5227 001-42-5227 001-42-5332 001-42-5227 001-42-5227 001-92-5227 001-42-5227 001-42-5227 001-42-5510 PROGRAMS AND LIBRARY SUPPLIES BOOKS & OTHER RCVD 3 AUDIO BOOKS BOOKS & OTHER SHIPPING BOOKS & OTHER 17 BOOKS OFFICE MACHIN COPIER MAINT BOOKS & OTHER 52 EDUCATIONAL VIDEOS BOOKS & OTHER SHIPPING BOOKS & OTHER 25 LARGE PRINT BOOKS BOOKS & OTHER SHIPPING BOOKS & OTHER 17 BOOKS 000000 000000 000000 000000 000000 000000 000000 000000 TELEPHONE SER LONG DISTANCE APRIL 09 000000 DEPARTMENT 42 LIBRARY TOTAL: 215.75 117.88 7.00 32.04 36.95 32.00 16.09 150.00 31.78 85.00 830.50 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 44 COMMUNITY CENTER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VELNLOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00790 COUNTY BUILDERS SUPPLY, I-10023306 001-44-5310 R & M BUILDIN KEY,CONNECTOR,VALVE 000000 28.07 99-07750 HOME DEPOT/GECF I-1150647 001-44-5310 R & M BUILDIN THRESHOLD 000000 8.96 DEPARTMENT 44 COMMUNITY CENTER TOTAL: 37.03 ----------------------------------------------------------------------------------------------------------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 60 PROPERTY TAX BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VE..�JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-04790 STEVE MOSSMAN -DENTON C I-200906091851 001-60-5420 CONTRACTUAL S DELINQUENT TAX STATEMENT 000000 308.06 DEPARTMENT 60 PROPERTY TAX TOTAL: 308.06 FUND 001 GENERAL FUND TOTAL: 12,878.33 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 10 CITY COUNCIL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET Vr._ JR NAME ITEM # G/L ACCOUNT NAME ------------- DESCRIPTION CHECK# AMOUNT 99-17640 DOLLAR GENERAL - CHARGE I-102632 008-10-5215 FOOD COFFEE, CREAMER, CUPS 000000 43.38 I-102695 008-10-5215 FOOD BOTTLE WATER 000000 3.75 DEPARTMENT 10 CITY COUNCIL TOTAL: 47.13 ------------------.... ---------------------------------........... -------....... -----....... --------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET 4� ,JR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01920 NICHOLS, JACKSON, DILLA I-200906081849 008-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICES 000000 1,324.63 99-02170 REINERT PAPER & CHEMICA I-233105 008-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 81.77 99-07750 HOME DEPOT/GECF I-1150647 008-15-5310 R & M BUILDIN AIR FILTERS, THRESHOLD 000000 23.22 99-17400 PRECIOUS STAFFORD I-52809 008-15-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 48.50 99-18190 DEPARTMENT OF INFORMATI I-9040881T 008-15-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 12.03 DEPARTMENT 15 ADMINISTRATION TOTAL: 1,490.15 ------------------------------------------------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 18 PUBLIC WORKS ADMIN. BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V"..�OR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-70362- 008-18-5210 OFFICE SUPPLI HENDERSON / BRANHAM 000000 107.38 99-02970 OFFICE DEPOT I-975310413001 008-18-5210 OFFICE SUPPLI EASEL, PADS,USB CABLE,MARK 000000 73.25 99-17400 PRECIOUS STAFFORD I-52809 008-18-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 48.50 99-18190 DEPARTMENT OF INFORMATI I-9040881T 008-18-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 2.51 99-19020 EAGLE PRESS I-30957/33231 008-18-5210 OFFICE SUPPLI OUTSTANDING INV 06/08 000000 188.17 ------------------------------............ -------......... ------........ DEPARTMENT 18 ---------------...... PUBLIC WORKS ADMIN. ----...... ----........ TOTAL: -----.......----- 419.81 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 19 DATA PROCESSING BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET OR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-08770 CPI OFFICE PRODUCTS I-2287445-0 008-19-5210 OFFICE SUPPLI CALCULATOR 000000 39.99 I-2287445-0 008-19-5210 OFFICE SUPPLI BROTHER TONER 000000 45.99 I-2287445-0 008-19-5210 OFFICE SUPPLI BROTHER DRUM 000000 89.99 I-2287445-0 008-19-5210 OFFICE SUPPLI LEGAL PADS 000000 14.66 I-2287445-0 008-19-5210 OFFICE SUPPLI PENS 000000 3.78 I-2287445-0 008-19-5210 OFFICE SUPPLI EPSON C88 000000 39.98 I-2287445-0 008-19-5210 OFFICE SUPPLI TAPE 000000 17.16 I-2287445-0 008-19-5210 OFFICE SUPPLI LC41BK 000000 43.98 1-2287445-0 008-19-5210 OFFICE SUPPLI CORD HIDER 000000 12.99 99-17400 PRECIOUS STAFFORD I-52809 99-19260 TYLER TECHNOLOGIES I-78008 I-78008 I-78331 008-19-5950 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 008-19-5451 ANNUAL SOFTWA ANNUAL SOFTWARE MAINT 008-19-5451 ANNUAL SOFTWA NETWORK SUPPORT 008-19-5451 ANNUAL SOFTWA ONLINE HOST FEE 000000 133.38 000000 10,010.00 000000 992.00 000000 110.00 DEPARTMENT 19 DATA PROCESSING TOTAL: 11,548.90 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 36 FLEET SERVICES BANK: SB99 BUnGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-17400 PRECIOUS STAFFORD I-52809 008-36-5450 TECHNICAL SUP TECH SUPPORT 5/20 - 5/28 000000 36.38 99-18190 DEPARTMENT OF INFORMATI I-9040881T 008-36-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 5.15 99-18790 FUELMAN I-NP18291288 008-36-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 10.23 I-NP18398422 008-36-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 31.39 I-NP18458027 008-36-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 9.46 DEPARTMENT 36 FLEET SERVICES TOTAL: 92.61 ----------------------------------------------------------------------------------------------------------------------------------- 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 23 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 WATER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-03220 HACH COMPANY, CORP. I-6252720 008-50-5223 CHEMICAL SUPP CL2 TEST DISPENSER 000000 339.92 I-6252720 008-50-5223 CHEMICAL SUPP PH BUFFER PH16.4L GAL 000000 37.19 I-6252720 008-50-5223 CHEMICAL SUPP CL2 TEST DISPENSER,BUFFER 000000 26.95 99-07860 ACT PIPE SUPPLY, INC I-316056 008-50-5372 WATER METER & PLASTIC METER BOX LIDS 000000 284.00 99-14810 FEDERAL PUBLISHING I-29488 008-50-5260 SAFETY EQUIPM 2009 OSHA JOURNAL 000000 278.50 99-17900 LOWER COLORADO RIVER AU I-LB61870 008-50-5377 WATER TESTING MAY 12 2009 LAB 000000 3,053.00 99-18790 FUELMAN I-NP18291288 008-50-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 302.60 I-NP18398422 008-50-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 175.46 I-NP18458027 008-50-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 176.35 DEPARTMENT 50 V]ATER TOTAL: 4,673.97 ------------------------------------------------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 24 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 52 WASTE WATER COLLECTION BANK: SB99 BUDGET TO USE: CB —CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01290 J&K LIGHTING & SUPPLY I-4124 008-52-5223 CHEMICAL SUPP LIFT STATION DEGREASER 000000 23,950.00 DEPARTMENT 52 VdASTE WATER COLLECTION TOTAL: 23,950.00 ------------------------------------------------------------------------------------------------------------------------------------ 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 25 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 54 WASTE WATER TREATMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02140 RADIO SHACK I-10036137 99-03220 HACH COMPANY, CORP. I-6235434 I-6235434 99-08690 O'REILLY AUTO PARTS I-156097 99-11430 USA BLUEBOOK, INC. I-824384 I-824384 I-824384 I-824384 99-18190 DEPARTMENT OF INFORNATI I-9040881T 99-19480 HUTHER & ASSOCIATES, IN I-32709 I-32709 I-32709 I-32709 I-32709 I-32710 I-32710 I-32710 I-32710 I-32710 99-19500 NAPA AUTO PARTS I-166980 ------------------------------------ 008-54-5325 R & M MOTOR V SGlITCH FOR CIRCUIT BOARD 000000 16.17 008-54-5223 CHEMICAL SUPP SODIUM ARESENITE 000000 21.58 008-54-5223 CHEMICAL SUPP SHIPPING 000000 42.95 00B-54-5325 R & M MOTOR V FUEL HOSE/CAP & FITTINGS 000000 51.84 008-54-5250 MINOR TOOLS PH TESTER 30 PH 000000 109.00 008-54-5250 MINOR TOOLS VACUUM BREAKER 3/4 000000 108.00 008-54-5250 MINOR TOOLS STEEL HOSE HANGER 000000 21.36 008-54-5250 MINOR TOOLS SHIPPING 000000 16.88 008-54-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 0.08 008-54-5377 TESTING BIOCHEMICAL OXYGEN 000000 175.00 00B-54-5377 TESTING TOTAL SUSPENDED SOLIDS 000000 100.00 008-54-5377 TESTING AMMONIA 000000 125.00 008-54-5377 TESTING CARBONACEOUS 000000 175.00 008-54-5377 TESTING TOTAL SUSPENDED SOLIDS 000000 100.00 008-54-5377 TESTING BIOCHEMICAL OXYGEN 000000 140.00 008-54-5377 TESTING TOTAL SUSPENDED SOLIDS 000000 80.00 008-54-5377 TESTING AMMONIA 000000 100.00 00B-54-5377 TESTING CARBONACEOUS 000000 140.00 00B-54-5377 TESTING TOTAL SUSPENDED SOLIDS 000000 80.00 008-54-5325 R & M MOTOR V TUNE UP PARTS UNIT #16-54 000000 109.75 DEPARTMENT ----------------------------.......... 54 WASTE WATER TREATMENT ----------......... -------..........------------ TOTAL: 11712.61 6/09/2009 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 26 PACKET: 02400 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 ELECTRIC DEPARTMENT BANK: SB99 BUDET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01310 LUTTRULL MCNATT, INC. I-512864 008-58-5325 R & M MOTOR V WINDOW TRACK UNIT 41-58 000000 18.50 99-01830 NOR-TEX COMMUNICATIONS I-15704 008-58-5450 TECHNICAL SUP REMOVED PHONES @ 5TH ST. 000000 190.00 99-02610 HD SUPPLY, INC I-1226884-00 008-58-5250 MINOR TOOLS 35' EXTENDO STICKS 000000 1,350.00 I-1227642-00 008-58-5355 METER MAINTEN SINGLE PH 200 AMP KV2C 25 000000 390.00 99-02690 TECHLINE, INC. I-1941726-00 008-58-5360 SYSTEM MAINTE 15059 HPS SECURITY LIGHT 000000 49.50 I-1441763-00 008-58-6080 ELECTRIC SYST ARRESTOR TERMINATOR 000000 650.00 I-1441766-00 008-58-6080 ELECTRIC SYST PAPER TOWELS 000000 118.00 I-1441975-00 008-58-6080 ELECTRIC SYST PVC COUPLING 000000 50.00 I-1442026-00 008-58-6080 ELECTRIC SYST #4 ALUMINUM TRIPLEX OH 000000 400.00 I-1442027-00 008-58-6080 ELECTRIC SYST RED PAINT 000000 67.20 I-1442042-00 008-58-6080 ELECTRIC SYST METER SOCKS 000000 161.28 I-1442050-00 008-58-6080 ELECTRIC SYST SECONDARY EXTENSIONS 000000 480.00 I-1442113-00 008-58-6080 ELECTRIC SYST 150 W HPS BULBS 000000 421.44 I-1442113-00 008-58-6080 ELECTRIC SYST 400 W HPS BULB 000000 106.20 Q '210 K47IK KAR I-2483082/2983074 OOB-58-5325 R & M MOTOR V VEHICLE INSPECTIONS 000000 29.00 99-10170 DIVERSIFIED INSPECTIONS I-176613 008-58-5260 SAFETY EQUIPM BUCKET TOOLS 000000 1,225.00 I-176613 008-5B-5260 SAFETY EQUIPM LINE TOOLS 000000 240.00 I-176613 008-5B-5260 SAFETY EQUIPM FUEL SURCHARGE 000000 29.30 99-18190 DEPARTMENT OF INFORMATI I-9040881T 008-58-5510 TELEPHONE SER LONG DISTANCE APRIL 09 000000 4.47 99-18790 FUELMAN I-NP18291288 008-58-5320 MOTOR VEHICLE FUEL 5/11 - 5/17/09 000000 133.48 I-NP18398422 008-58-5320 MOTOR VEHICLE FUEL 5/18 - 5/24/09 000000 286.42 I-NP18458027 008-58-5320 MOTOR VEHICLE FUEL 5/25 - 5/31/09 000000 174.46 99-19500 NAPA AUTO PARTS I-165938/165279 008-58-5325 R & M MOTOR V FRONT & REAR BRAKE PADS 000000 258.03 ----------------------------------------------------------------------------------------------------------------------------------- DEPARTMENT 58 ELECTRIC DEPARTMENT TOTAL: 6,832.28 FUND 008 ENTERPRISE FUND TOTAL: 50,767.46 REPORT GRAND TOTAL: 63,645.79 COUNCIL AGENDA ITEM AGENDA TYPE X Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable ❑ Yes 0 Not Applicable Council Meeting Date: 6-15-09 Submitted By: Curtis Amyx City Manager Reviewed/Approval Initials �2 Date v% �— 69 ACTION REQUESTED: ❑ORDINANCE #9&-2,5-=m ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER X AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Local Agreement between Sanger Police Department and Denton County Criminal District Attorney for Chapter 59 Seizures and Forfeitures. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Renew agreement. STAFF OPTIONS & RECOMMENDATION Recommend approval. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: PAUL JOHNSON CRIMINAL DISTRICT ATTORNEY CIVIL DIVISION Kim Gilles, Clrief John Feldt Jennifer McClure Hardy Burke Claire Yancey Moira Schilke May 26, 2009 Sanger Police Department Attn: Chief Curtis Amyx P.O. Box 578 Sanger, TX 76266 Dear Chief Amyx, 1450 East McKinney, Suite 3100 P. O. Box 2850 Denton, Texas 76202 (940) 349-2750 Fax (940) 349-2751 Please accept this letter as a 30 day written notice of intent to terminate the current Local Agreement between the Sanger Police Department and the Denton County Criminal District Attorney's Office for Asset Seizures and Forfeitures under Chapter 59 of the Texas Code of Criminal Procedure. We have enclosed a revised Local Agreement for your consideration, which shall become effective immediately upon execution by all parties. The revisions reflected in the new proposed agreement, which are designed to help your agency, are as follows: • All agencies filing forfeiture cases involving currency shall receive 80% and the District Attorney shall receive 20% upon final judgment (the current percentage is 66.66% to the Agency and 33.33% to the District Attorney); • All agencies filing forfeiture cases involving personal property shall receive 100% of the proceeds from the sale of all personal property upon final judgment (the current percentage is 66.66% to the Agency and 33.33% to the District Attorney); • All agencies filing forfeiture cases involving motor vehicles shall pay a flat fee of $300.00 upon final judgment, and shall receive 100% of the proceeds from the sale of all motor vehicles upon final judgment; and • Proceeds from the sale of real property forfeited shall be negotiated on a case by case basis (the current percentage is 66.66% to the Agency and 33.33% to the District Attorney); Page 1 of 2 All cases pending prior to the date of execution of the new agreement shall be governed by the old agreement. Cases filed with our office on or after the date of execution of the new agreement shall be governed by the new Local Agreement. If you have any questions, concerns or comments, please do not hesitate to contact the Civil Division's Senior Paralegal, Kim Thornburg, at (940) 349-2757. Sincerely, CIS Paul Johnsoi'�,.J Criminal District Attorney Encl/lclt Page 2 of 2 LOCAL AGREEMENT This LOCAL AGREEMENT is made and entered into by and between the SANGER Police Department, hereinafter "the AGENCY," and the Denton County Criminal District Attorneys Office, hereinafter "the DISTRICT ATTORNEY." WITNESSETH: WHEREAS, the AGENCY and the DISTRICT ATTORNEY desire to enter into an agreement regarding disposition of contraband seized and forfeited under Chapter 59 of the Texas Code of Criminal Procedure; and WHEREAS, Chapter 59 of the Texas Code of Criminal Procedure provides for the forfeiture to the State of Texas of property found to be "contraband" as defined by Chapter 59 of the Texas Code of Criminal Procedure; and WHEREAS, the DISTRICT ATTORNEY represents the State of Texas in all cases regarding the forfeiture of contraband seized in Denton County, Texas, pursuant to Chapter 59 of the Code of Criminal Procedure. NOW, therefore, this Local Agreement is hereby made and entered into by the AGENCY and the DISTRICT ATTORNEY for the mutual consideration stated herein: ARTICLE I. A. In consideration for the services provided by the AGENCY and the DISTRICT ATTORNEY associated with the forfeiture of contraband, the AGENCY and the DISTRICT ATTORNEY agree to the following disposition of contraband forfeited under Chapter 59 of Texas Code of Criminal Procedure: (1) The AGENCY will receive eighty percent (80%) and DISTRICT ATTORNEY twenty percent (20%) of all currency seized and forfeited. (2) The AGENCY will receive one hundred percent (100%) of the proceeds from the sale of personal property seized and forfeited that the AGENCY does not use in its law enforcement operations. (3) The AGENCY shall pay the DISTRICT ATTORNEY the sum of THREE HUNDRED AND NO/100 DOLLARS ($300.00) for each final judgment obtained for the forfeiture of a motor vehicle. If a motor vehicle is the subject of a final judgment of forfeiture, the AGENCY has the option of taking title to said vehicle and using it for law enforcement purposes in the investigation of alleged violations of the criminal laws of the State of Texas pursuant to the requisites of Chapter 59 of the Texas Code of Criminal Procedure. All costs associated with the use of the motor vehicle shall be borne by the party using said vehicle. (4) Proceeds from the sale of real property seized and forfeited shall be negotiated between the AGENCY and the DISTRICT ATTORNEY on a case by case basis prior to commencement of litigation by the DISTRICT ATTORNEY. Ch. 59 Local Agreement Page 1 of 3 (5) The AGENCY shall pay for all court costs and litigation expenses related to forfeiture proceedings. All costs of title searches and title policies for the forfeiture of real property shall be paid by the AGENCY. All other costs and expenses related to forfeiture proceedings, including the costs of storage, maintenance and auctions of vehicles and property held pending a final forfeiture judgment, shall be paid by the AGENCY. (6) It is further specifically agreed by the parties that if special circumstances dictate that a different percentage other than that set out in this Local Agreement should be awarded to the DISTRICT ATTORNEY, that this Local Agreement may be specifically modified in writing by the written consent of both parties prior to the conuilencement of litigation by the DISTRICT ATTORNEY. B, All currency seized by the AGENCY under Chapter 59 of the Texas Code of Cril�linal Procedure shall be deposited in an interest -bearing bai�lc account held by the AGENCY and containing only funds acquired pursuant to Chapter 59 of the Texas Code of Criminal Procedure until a final judgment is rendered. AGENCY shall then transfer currency to the DISTRICT ATTORNEY as noted in Article I. A(1) above. Payments to DISTRICT ATTORNEY shall be made pursuant to Article II. C. In accordance with Chapter 59 of the Texas Code of Criminal Procedure, all of the DISTRICT ATTORNEY's share of forfeited currency; all proceeds from the sale of real property; and the flat fee of THREE HUNDRED AND NO/100 DOLLARS ($300.00) for forfeited motor vehicles shall be deposited into a special fund in the County Treasury to be used by the DISTRICT ATTORNEY solely for the official purposes of the office of the DISTRICT ATTORNEY. D. In accordance with Chapter 59 of the Texas Code of Criminal Procedure, all currency and proceeds from the sale of real property, motor vehicles and personal property received by the AGENCY shall be deposited in a special fund in the City Treasury to be used by the SANGER Police Department solely for law enforcement purposes. ARTICLE II. This Local Agreement shall apply to currency, real property, personal property and motor vehicles seized for forfeiture purposes by the AGENCY effective upon date of signature by all parties. Currency, real property, motor vehicles and personal property shall be considered forfeited to the State once a forfeiture judgment has become final, and no Motion for New Trial or Notice of Appeal has been taken. Payments to the DISTRICT ATTORNEY shall be made monthly. Each payment shall be based upon the amount of currency forfeited to the State of Texas in that period; upon the proceeds of the sale of forfeited real property in that period and the flat fee of THREE HUNDRED AND NO/100 DOLLARS ($300.00) for all motor vehicles forfeited to the AGENCY in that period. All costs of court proceedings shall be paid by the AGENCY including the cost of titles searched and title policies issued. ARTICLE III. In the event of a special circumstance where the DISTRICT ATTORNEY is required to expend significant time and effort in planning for a forfeiture case, it will be developed as a joint investigation with the AGENCY with the option of the percentage apportioned between parties being modified in a manner commensurate with the time and effort required by each of the Ch. 59 Local Agreement Page 2 of 3 Parties and a written Addendum to this Local Agreement will be executed by the parties as it pertains to the particular seizure. ARTICLE IV. The term of this Local Agreement shall be for a period of one (1) year from the date of execution of this agreement. This Agreement shall automatically be renewed on a yearly basis after the initial one (1) year term. This Agreement may be terminated by either party upon thirty (30) days prior written notice thereof to the other of its intention to, terminate upon the date specified in such notice. Any pending forfeiture under this Agreement filed prior to the termination date, however, shall not be affected by such notices. Any notice, payment, statement, or demand required or permitted to be given hereunder by either party to the other may be effected by personal delivery in writing or by mail, postage prepaid. Mailed notices shall be addressed to the parties at the addresses appearing below, but each party may change its address by written notice in accordance with this section. Mailed notices shall be deemed communicated as of tluee days after mailing. If intended for the AGENCY: SANGER Police Department P.O. Box 578 Sanger, TX 76266 If intended for the DISTRICT ATTORNEY: Denton County Criminal District Attorney P.O. BOX 2850 Denton, Texas 76202 SIGNED on this the �s �' day of CRIMINAL DISTRICT ATTORNEY DENTON COUNTY, TEXAS Paul Johnson Criminal District Attorney Denton County, Texas 2009. SANGER POLICE PARTMENT Chief of Police CITY OF SANGER Mayor Ch. 59 Local Agreement Page 3 of 3 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE E Regular ❑ Special Consent Reviewed by Finance ❑ Workshop El Executive El Public Hearing Reviewed by Legal Yes Not Applicable Yes Not Applicable Council Meeting Date. Submitted By: June 15, 2009 Rose Chavez City Manager Reviewed/Approval Initials ep,::: Date U % ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION 1. Consider and Possible Action on Resolution #R0645'm09 — in Support of and Partnership with the 2010 Census. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR, PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General 7s. Utility El $ Special El $ BACKGROUND/SUMMARY OF ITEM The US Census wants to partner with communities in an effort to ensure a complete an accurate census. I met with Mr. Ramon Padilla with the US Census, and he advised that the US Census is asking that cities appoint a Complete Count Committee. This is not a Committee that counts, but that will work at increasing the response rate by implementing census awareness in the community. The Committee can be appointed at later meeting. The 2010 Census is so important and by informing our residents the information to help them have a better understanding of the census process, residents are more likely to respond to the questionnaire. STAFF OPTIONS & RECOMMENDATION Recommends approval List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: z010 "sus OALI_AS REGION T"l FufUre Is In Otar HBnds A Resolution Affirming R# City of Sanger Support of and partnership with the 2010 Census. WHEREAS the U.S. Census Bureau is required by the Constitution of the United States of America to conduct a count of the population and provides a historic opportunity for City of Sanger ^ to help shape the foundation of our society and play an active role in American democracy, WHEREAS City of Sanger is committed to ensuring every resident is counted; WHEREAS more that $300 billion per year in federal and state funding is allocated to communities, and decisions are made on matters of national and local importance based on census data, including healthcare, community development, housing, education, transportation, social services, employment, and much more; WHEREAS census data determine how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, county and city councils, and voting districts; WHEREAS the 2010 Census creates hundreds of thousands of jobs across the nation; WHEREAS every Census Bureau worker takes a lifetime oath to protect confidentiality and ensure that data identifying respondents or their household not be released or shared for 72 years; WHEREAS a united voice from businesses, government, community -based and faith -based organizations, educators, media and others will allow the 2010 Census message to reach a broader audience, providing trusted advocated who can spark positive conversations about the 2010 Census; Now, therefore, BE IT RESOLVED that City of Sanger 1. Supports the goals and ideals for the 2010 Census and will disseminate: Census information to encourage participation. 2. Asks its affiliates and membership to partner together to achieve an accurate and complete count. 3. encourage people in City of Sanger to participate in events and initiatives that will raise overall awareness of the 2010 Census and increase participation arr�ong all populations. Signature Name Title Organization USCENSUSBUREAU United States . Census 2010 fi F� ' U Pill Yowsupport as a 2010 Census partner is important. Here's why: Every year, more then $300 billion in federal funds are a:varded to states and communities based on census data. That's more than $3 trillion distributed over a 0-year period. Census data guide local decision -makers in important community planning efforts, including where to build new roads, hospitals and schools. Census data affect your voice in Congress. The census determines how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, county and city councils, and voting districts. The goal of the Census Bureau's partnership program is to combine the strengths of local governments, community -based organizations, faith -based organizations, schools, media, businesses and others, to ensure a complete and accurate 2010 Census. The Census Bureau will provide promotional materials, regular updates and data assistance to partners to assist in this effort. Together, through this partnership, we can ensure the 2010 Census message is delivered to every corner of the nation. Achieving a complete and accurate 2010 Census Is in our hands. USCENSUSBUREAU There are many ways your organization can get involved and support the 2010 Census% 'Please check activities in which you are interested in participating. Use 2010 Census drop -in articles, messages and logos in newsletters, mailings, and other in-house communications (e-mail, Web site, etc.). -i Appoint a liaison to work with the Census Bureau. =1 Encourage employees and constituents to complete and mail their- questionnaire. Display and/or distribute 2010 Census promotional materials, display recruiting rnarerials. PrvVlde spaCC tG tram ni vv employee_.. Provide space for Be Counted sites and/'or CLI>'StlnrIna e:°SSCSta;?ceCent. Provide volunteers for census promotional events. Put the 2010 Census an the agenda at meetings and/or alloy presentations icy Census Bureau staff. Organize and/or serve as a member on a Complete Count Committee. Sponsor community events to promote participation in the 2010 Census. Allow the Census Bureau to post your organization's name on the 2010 Census web site. t_in!< to the 2010 Census Web site from your crc -nip-tion'r �:ik:`J site. Use and distribute educational materials. u Participate in a speakers bureau for the 2010 Census. `+ Provide a translator and/or translate 2010 Census materials. Issue a public endorsement for the 2010 Census and send an enclorsernent to members, chapters nr affiliates. nebVsleLtern/rnac: in�i•s. bVnLe C;enst is ediLor lals. =7nci cover" Census Pv'nfntS/proar�++^-�_. space Air 2010 Census PSAs and L-;<uii, and cover census events/programs. Ei igag8 reOlOnai and i`Cal Cha; ..r5 <if yi)Ur organization. _ Provide speai:ing opportuniths and e>:hibit space at conferences or trade shows, Participate in 2010 Census partnership kick-off meetings. Highlight key 2010 Census operational events in newsletters or other publications. Volunteer or participate in Census Bureau - sponsored events. Other: We would lii<e to acknowledge your organization as a partner for the 2010 Census. Please fill out the information below so we can Keep you and your organization updated on what's happening with the 2010 Census communications campaign, send you updates on relevant events and activities and provide you with outreach materials. Name: Title: Organization: Phone: E-mail: Signature: Date: Name: Title: Organization: U.S. Census Bureau Phone: E-mail: Signature: Date: Congratulations and thank you again for being an official 2g1q Census partner! Together, through this partnership, 4ve can ensure a complete and accurate 20i0 Census. 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O tn O M mt3p m O O 3 n a .-F „try 3 3 to n vmi o n '6 -ti �33�w — 3 3 m Ln ��0 vni nr)(SD a n o Q -�3O3w m • o to < r' O o a o r+ r=r vwi rt° p gym (Dp 3 O o S 0 (D rD m ca N 3 Ul o O N O 3 O0 Pa m m 0 rr' Ln m (p _ o IV o n 3 3 3 k m O a a.m m knn o a� I 3 �mc1 3 n C1 r .� zr a. Q a =n o a FFN m n FFFFF,�n Mrs �3 Z a 3 O 3 m a.•r ZI rs o s�Ne r S 3 0 3Z (o H s m zs O 3 a Ln 3 am^ a. a, CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE Regular El Special Consent Reviewed by Finance El Workshop Executive ❑Public Hearing Reviewed by Legal Ll Yes X Not Applicable Yes Not Applicable Council Meeting Date: Submitted By: June 15, 2009 Rose Chavez City Manager Reviewed/Approval InitialsDate - G ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION 1. Consider and Approve the CPA Services of Cheryl Estes to Assist in Restructuring and Improving the City's Fund -Based Accounting to Comply with GSAB 34 Requirements and Authorize the City Manager to Sign the Contract, FINANCIAL SUMMARY ❑NIA ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P [:]BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General Els Utility El $ Special 171 $ BACKGROUND/SUMMARY OF ITEM If Council remembers, in the audit review there were some requirements that we were not in compliance concerning GSAB 34. Our auditors can't assist the City staff with any recommendations or assistance on how to restructure some of the accounting that is already in place. Mrs. Estes will be able to help us with this process. Staff did contact one other CPA Mr. Eddie Peacock and his hourly fee was $125.00, STAFF OPTIONS & RECOMMENDATION Recommends approval List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: Cheryl Hazelwoo&Estes Certified Public Accountant 3440 Mindy Lane ♦ Midlothian, TX 76065 ♦ Phone: 972-775-5102 ♦ Fax: 972-775=5107 May 20, 2009 I am pleased to confirm my understanding of the nature and limitations of the services I am to provide for the City of Sanger, Texas. This engagement is solely to assist management in restructuring internal control procedures over financial reporting to ensure compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. My engagement to apply agreed -upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. Because the agreed -upon procedures listed in the attached schedule do not constitute an examination, I will not express an opinion on internal control over financial reporting in accordance with Governmental Auditing Standards. You are responsible for maintaining internal controls, including monitoring ongoing activities; and for selecting the cr7teria and for determining that such criteria are appropriate for your purposes. You are also responsible for management decisions and functions; for designating an individual with suitable skill, knowledge, or experience to oversee compliance with services I provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. My fees for these services will be billed at an hourly rate of $75, plus out-of-pocket expenses such as travel, copies, etc. My invoices for these fees will be rendered each month and are payable on presentation. If I elect to terminate my services, our engagement will be deemed to have been completed upon written notification of termination. You will be obligated to compensate me for all time expended and to reimburse me for all out -or -pocket expenditures through the date of termination. I appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let me know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to me. If the need for additional procedures arises, my agreement with you will need to be revised. Sincerely, Cheryl Hazelwood -Estes, CPA May 20, 2009 Page 2 of 3 RESPONSE: This letter correctly sets forth the understanding of the City of Sanger, Texas, By: Signature: City Manager Date: May 20, 2009 Page 3 of 3 SCHEDULE Improve the City's Fund -Based Accounting to comply with GASB 340 1) Add new funds and appropriate chart of accounts within each fund in accounting software to comply with GASB 34. a. Debt Service Fund b. Capital Projects Fund C. GFAAG and GLTDAG Fund 2) Calculate and record journal entries to transfer all asset, liability, and fund account balances from existing funds to new funds accordingly. 3) Calculate and record journal entries to transfer all activity related to fund revenue sources for each new fund accordingly, 4) Eliminate unnecessary departments within funds to shorten number pages within financial statements. Reclassify all balances within departments eliminated to appropriate fund, department, and category. (Will get approval from City management before eliminating). 5) Modify chart of accounts and categories within existing funds for numerical consistency and uniformity among all funds. Categories to include (subject to change upon instruction from City management): a. Personnel Services b. Contracted Services c. Operating Expenditures d. Supplies and Materials e. Repairs and Maintenance f. Capital Outlay g. Debt Payments h. Other Financing Sources (Uses) Other services: 1) Train City management on meaning of "segregated accounting functions," what those functions are, and make recommendations to properly segregate these functions to eliminate material weakness in internal control as reported in City's management letter. (Normally hold workshop for City management and employees). 2) Assist City personnel in integrating municipal court software to general ledger software to eliminate unnecessary journal entries manually posted to record daily court transactions. 3) Set up monthly pay code, and benefit deductions within payroll software to properly calculate employer's portion of employee benefits to eliminate need to manually reconcile and input in accounts payable software. 4) Set up memorized journal entries within accounting software to properly record EFT tax revenue deposits and related transfers required among different funds. 1 AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal 0 Yes Ej Not Applicable Council Meeting Date: Submitted By: June 15, 2009 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials—�� Date .(9 ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consideration of and possible action on the Final Plat of Skiles Property, being 137.28 acres out of the B. F. Lynch Survey, located on the east side of Interstate 35 at View Road interchange FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE QREVENUE ❑m P ❑BUDGETED ANON -BUDGETED BACKGROUND/SUMMARY OF ITEM The applicant, Skiles Property Trust, has prepared a final plat for 137 acres located on the east side of Interstate 35 at View Road. The property is north of the Wal-Mart Distribution Center and extends east to the BNSF railroad tracks. The property is zoned I -I Industrial District and undeveloped. The final plat provides for the extension of View Road east from Interstate 35. The plat shows the property being subdivided into three (3) lots. The final plat includes an area in the northeast corner for an onsite stormwater detention pond. Staff finds the final plat generally conforms to the requirements of the Subdivision Ordinance. Staff has recommended conditions of approval for the final plat concerning the floodplain revisions, offsite easements, and public improvements. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of the final plat with the following conditions being satisfied: 1. The FEMA Letter of Map Revision must be approved prior to the filing of the final plat for recordation with Denton County, 2. The separate instrument(s) dedicating the associated off -site drainage easement must be filed for record with Denton County before, or concurrently with, the filing of the final plat for recordation. 3. The public road & drainage improvements must be constructed and accepted prior to filing of the final plat for recordation, or a development agreement between the city and applicant executed providing for construction of those improve ents following filing for recordation. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other ® Final Plat of Skiles Property Agencies: On June 8, 2009, the Planning Commission met, considered, and approved the Final Plat of Skiles Property with the conditions listed in Staff Options & Recommendation. 1 AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Not Applicable Council Meeting Date: Submitted By: June 15, 2009 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date 9 U ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consideration of and possible action on the Final Plat of the Elk Farms Phase One, being 67.59 acres out of the J Brent Survey, located north and east of the intersection of Huling Road and Switzer Road. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The applicant, Elk River Farms LP, has prepared a final plat for 66.86 acres located at the northeast corner of Huling Road and Switzer Road. The property is located outside the Sanger city limits, inside the Sanger extraterritorial jurisdiction, and inside Denton County's Lake Ray Roberts Zoning District. The property is undeveloped. The final plat is for Phase 1 of Elk Farms. The Preliminary Plat of Elk Farms was approved in 2008. Phase 1 includes 20 lots along Huling Road and Switzer Road. Staff finds the final plat generally conforms to the requirements of the Subdivision Ordinance. Staff has listed in the Staff Recommendation two revisions that are required on the final glat. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of the final plat with the following conditions being satisfied prior to filing for recordation with Denton County: 1. The applicant revise the plat to provide the approval block required by the Subdivision Ordinance, removing the signature lines for the City Engineer & Planning & Zoning Commission Chairman. 2. The applicant revise the glat to 2rovide addresses for each lot as assigned by the DENCO 911 district. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other ® Final Plat of Elk Farms Phase 1 Agencies: On June 8, 2009, the Planning Commission met, considered, and approved the Final Plat of Elk Farms Phase 1 with the conditions listed in Staff Options & Recommendation. wr�%CAC) CO v �- oo�co �w0X N O O N nCD3 m= O nIN 0 J W J a 0 �0�q 0 0 0 0 0 VI W N O �F rt W W G1 O O rt v� CJi O =� Cn C7i 00 O O O Ut O Cn r�y o 0 0 M QID � O O � CDW N N N v O O 0 O O � v D nni �co �=- 0 XX `CD MN QQv � co N CTl SOON N 0 0 0 cc::)) D 0000 �D 0 0000 p W N O 069 n N AOCnw CTi Cn v (D = N W P co C) CO Co O D O P CO O N rMOL rt N Q m o n noOmoompomOmmoom=now0- momD 0 m ��mm0)(flm0) �4�OCDNmm ��c)m�c wu pCp pzTpw 0OnO n;z�zco ow�= wu N Q�.(7.(7-I :t7-I(n> Z ZC)R�Z—i_OpN-yiOZ;p'�N wn orn= mV �mMMMDoZNz��Qom7T�Gm.SN Zwn �o0�0p CD @ W�rmwo G. wZz oa w�N�w �* oWm�cNi,n0)N� no ��rnT O N v O (OJt i W Oj O� N CO77 p N O ~: O 0 v N W 00 W O A Np N W N W 0o j p N v c�0 iy Q O WJ (00 P 00 Cn -' 0) N J O V CD O W J (moo COO C) N 0) W N O W O 0 cc O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 O_ r� P (n W-r� 4 -P MNwr�, W w W W W N N N N N N � % -' -' N O N O m W O •J W- O (D �A (n W N 1 Co J Ui -P W N O Z Cn W W o Z W W W 0) Z O CA co O fl) 0 p 0 D o 0 o D o 0000 C CD G O O N N N (D 0 0 O 0 0 CD N -� O cm) N N N N O v N�wN) co U1 03w W NOoONN()Iwiv0W NNNN3`< O m O Cn Cn O O (n Cn O O O ci O O CO O Cn O (n o ()I Ut Cn Cn Cn �0�� 0��m��0< 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p o 0 0 0 0 0 69S169 �� lip O O w CA (n N 7 ffl 69 469 m Gq Ed) m (fl ffl i(n N tfl -�tfl � NCA �p�(np�-� t�t� tA� co o�fD Q) NN W<AON-69IN .AO co 4ffl N N.ACn J W O NIA000 OD VI w•4ANCA (D W coN(n0)IN C)O- CA S �COO(n OONN W N CA(D (O'.O4 �4v4 -' D N O 0) O -> N V A 4 O N N N Cn W 0) WOo ON � ON-+ (A O �4 CA 00 Cb 00 A (O 00 m O Cb Cb (0 0) 0 Co O -� Cn O Cn 0) O �I O O -• C� (DO 00 W O co O o 0 r+ A �1 J O O J 4 WA W O A O O 03 O N W co Cn X CD M n rt CL c a - = Z F' (DCD v a n 0 o .0 -ti a n (D o< CL 0 r- 0 0 3 a Q v o a -� �oo v -oa -o a. a . a m o n v 0 o (D 0 o m o 0 o m o o m m o� 0CrCD �cn�3myommw%co 3wcn mo 'a N m C y Q 0 N CL O O N N CD O W CT CD FL CL CC � (1 Q. 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II rn 0000COrn II N 0000 SIN O O O O O O O 0 000000 0 000000 A N m CJCT CJ1 �] W UCT O N W A O N H �00006107 [!7 TAN PARKER P.O. Box 291 O ISTIN, TX 78768-2910 2) 463-0688 .N. PARKE R@HOU S E.STATE.TX, US 011E tzttE LTf C�Bxas vruzv of �liepresQxcttx#itTes pistrid 153 May 26, 2009 Mr. Mike Brice P.O. Box 1729 Sanger, Texas 76266-0017 Dear Mr. Brice: 800 PARKER SQUARE STE.245 FLOWER MOUND, TX 75028 (972) 724-8477 Thank you for contacting me regarding your opposition to legislation that would infringe on a municipality's ability to regulate mineral rights and oil and gas well drilling. Your thoughts on this critical matter are greatly appreciated. You will be happy to know that all House Bills preventing a municipality's ability to regulate mineral rights and oil and gas well drilling were not adopted by the Texas House of Representatives. In their current forms, all House Bills regarding this matter can not be adopted into law. Rest assured that I will continue to keep your thoughts in mind should this matter be debated in the future. Again, thank you for sharing your views with me. Please do not hesitate to contact me in the future if I can ever be of service. Best wishes, 410 Tarp Parker State Representative