05/18/2009-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, MAY 189 2009
7*00 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Consider and Approve the Canvass of the Votes From the May 99 2009 General
Election.
a) Issue Certificates of Election to Newly Elected Officials.
3. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section.
CONSENT AGENDA
4. a) Approve Minutes: May 4, 2009 —Work Session
May 4, 2009 — City Council
b) Disbursements
5. Consider any Items Removed from Consent Agenda.
6. Consider and Possible Action on Resolution #ROS-05-09 by the City Council of the
City of Sanger, Texas, Authorizing and Approving Publication of Notice of Intention
to Issue Certificates of Obligation and Providing an Effective Date.
7. Consider and Possible Action on Raising the Capitalization Limit to $5,000.00 or
Over.
8. Consider and Possible Action on Approving the Expenditure of up to $64,000 in 4B
Funds for Additional Work on the Streetscape Project.
9. Information Items:
a) City of Sanger Investment Report
b) Monthly Financial Statement
c) 2007-2008 Equity Return — Workers Compensation and Liability Funds
d) Library Monthly Report
10. Adjournment.
I, the undersigned authority, dohere
the bulletin board, at the City Hall
Rosalie Chavez, City
City of Sanger, Texas
aytItV'bh;jt this Notice of Meeting was posted
gised.;
X'P
���l�RS4Vt11u�►�N���\
This notice was removed from the official bulletin board on
by
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 4584930 for further information.
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular F1 Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
Not Applicable
Yes
Not Applicable
Council Meeting Date: Submitted By:
May 18, 2009 Rose Chavez
City Manager Reviewed/Approval Initials -� Date j -�/ — G
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
L Consider and Approve the Canvass of the Votes from the May 09, 2009 General Election.
a. Issue certificates of Elections to Newly Elected Officials
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special
F1 $
BACKGROUND/SUMMARY OF ITEM
The presiding officer of the canvassing authority is the Mayor. This is the required procedure to comply
with Chapter 67, Section 67.003 of the Election Code.
STAFF OPTIONS & RECOMMENDATION
Recommends approval
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
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MINUTES: CITY COUNCIL WORKSESSION MINUTES
May 4, 2009
MEMBERS
PRESENT.
Mayor Joe Higgs,
Councilman Robert
Muir,
Councilman Andy Garza, Councilman Glenn Ervin,
Patton, Councilman Mike Walker, Councilman Thomas
OTHERS
PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez
1. Call Meeting to Order.
Mayor Higgs called meeting to order.
2. Presentation of the 2007/2008 Fiscal Year End Audit by AuldridgeGriffin.
Woody Matthews, with AuldrigeGriffin began by thanking staff for all their assistance
in getting the audit completed. He appreciated the opportunity to work for the City and
was looking forward to a long future with the City. Mr. Matthews indicated that the
audit this year was more detailed, and this was due to the GASB standard requirement
changes that went in to place this year. The standards tighten up some things that they
do as auditors. The things they could do verbally before can't be done that way
anymore. This has caused them to take a different approach on how they conduct their
audit, and is the reason it has taken more time to get the audit completed. This
summer, they are planning to come and prepare staff to work on schedules in
preparation of the audit. He has also recommended to Mike and Rose that different
funds be set up for debt service. These procedures will help in the accounting functions
and with the audit. This will also help them in their preparation to conduct and
complete the audit in a reasonable time frame.
Mr. Matthews also advised that as auditors they have to be audited every three years
and they have to meet peer review standards. He proceeded to discuss the audit as
follows:
• A review of net assets in Governmental Activities. A positive number
indicated the City had a pretty good year in the General Fund.
• Restricted cash and the unrestricted funds were discussed. The City
currently has $233,000 in unrestricted funds. Recommended to have three
months of unrestricted funds as an operating reserve. Discussed the
multiple revenue strengths by having a water system and electric system
that is an advantage compared to other cities.
• In the Business Type Activity, investments in capital assets went up a little
and this is due to payment of debt. There were some infrastructure
improvements that were capitalized. Discussed capital projects that were
completed and those that are still ongoing. The City did go into a deficit in
the business fund as far as the unrestricted funds this year.
• The changes in the Net Asset in Governmental Activity on page 9 were
discussed. This went up to $864,093. An increase in net assets went up
20% this year. In the Business Type Activities this went down by 50%
from the year before. Recommended that Council review water and sewer
rates to get those to a break-even basis.
• Long -Term debt, page 11, included discussion in the Governmental
Activities and Business -Type Activities. In the Governmental Fund, long-
term debt balance was $6.9 million and last year it was $7.6 million. In
the Business Fund outstanding debt was $6.8 million this year and last
year it was $7.4 million. The debt was reduced from last year about $1.2
million between the two funds.
• The Financial Statements, page 20, discussed that in the General Fund
everything is an expense and it includes the debt expense. His
recommendation to Mike and Rose was to set up a different fund for debt
service, instead of including it with the General Fund expenses. This will
allow for a better presentation in the General Fund.
• In the Combined Schedule of Revenues and Expenses in the Proprietary
Funds, page 48 and 49 discussed the revenues and expenses in Water,
Sewer, and Electric. The Electric Fund provides monies to support Water
and Sewer operations.
• The City received an unqualified opinion on their audit report. Internal
controls are good, and he has made some recommendations in his letter.
Discussion followed concerning the unrestricted fund reserves. Mr. Matthews indicated
that most cities try to have at least 3 months of reserve funds on hand. This is to plan for
unforeseen emergencies. This is a suggested goal.
Mr. Matthews proceeded to discuss his letter that included several journal entries
attached. This is one of the new auditing standards that they had to do as auditors. The
reason for this letter is to let the Council, City Manager, and the City Secretary see the
number of journal entries that had to be made and what those entries pertained to. In
the past this information was discussed with staff and it was not provided to Council. It
did not necessarily mean that they were trying to hide anything; it was not a
requirement for auditors to give them this information. These journal entries had to be
made at the end of the fiscal year. There are some suggestions in their management
letter that will help cut down on the number of journal entries the City has to make at
the end of the year. It is not unusual for a City of our size and staff to have a large
number of journal entries at year-end. One of the problems as auditors is that they have
to be careful they do not cross the line in doing audit work and making management
decisions.
Mr. Matthews continued with a discussion concerning the management letter. In the
past this would have been verbally communicated with staff; however, the standards
now require if the auditor makes a recommendation it has to be put in writing. If they
the City decides not to utilize their service, they will pay the City $250.00 a month
per tower.
Councilman Walker made a motion to approve the consent agenda. Seconded by
Councilman Patton. Motion carried unanimously.
4. Consider any Items Removed from Consent Agenda.
5. Consider and Possible Action on Resolution #R05-03-09 — Permitting a Tent Service
for a Specific Period on the North Side of Church Street, East of Interstate 35
Service Road.
Motion was made by Councilman Muir to adopt Resolution #R05-03-09. Seconded
by Councilman Ervin. Motion carried.
6. Consider and Possible Action on Approving Audit for Fiscal Year End 2007/2008 by
Auldridge Griffin.
Motion was made by Councilman Patton to approve audit for fiscal year 2007/2008
by AuldridgeGriffin as presented. Seconded by Councilman Walker. Motion
carried unanimously.
7. Consider and Possible Action on Approving Wholesale Electric Contract with AEP.
Motion was made by Councilman Patton to approve the wholesale electric contract
with AEP. Seconded by Councilman Garza. Motion carried unanimously.
8. Adjournment.
Mayor Higgs adjourned the meeting.
put something in the letter, it did not necessarily mean something was wrong, but these
were recommendations on improving accounting procedures.
Mr. Matthews indicated the material weakness they identified was the number of
journal entries they had to make to the books at the end of the year. But they did state,
considering the limited size of the city staff, and things that are in place, they did not feel
lIke there was anything wrong. As the City grows, Council needs to think about the size
of their staff in the accounting department to ensure nothing gets missed because of the
limited size of their staff.
Another matter identified was the large number of inventory that is on hand in the
Electric Department. These items do not turnover quickly. Mr. Matthews indicated
that when he met with Mike and Rose they informed him that this issue had already
been addressed. The City Secretary advised that the City Manager had indicated that
the City was going to enter into an agreement with someone to purchase all the
equipment at the yard.
The City Manager indicated the agreement is with LCRA. They will own our assets and
the equipment. The equipment will still be in our yard, but it will keep us from having to
stock a transformer every time one goes out. We will also be able to draw from their
(LCRA) stock and from other places as well. This will mean less equipment in our yard,
and it will not be a cost to the City by having that entire inventory sitting in the yard.
Mr. Matthews indicated one of the problems with having so much equipment in stock is
that sometimes it walks off.
Mr. Matthews discussed the fund and reconciliation balances. The City does not have a
method of tracking fixed assets. He recommended that staff get a program called Asset
Keeper to assist with fixed assets and depreciation. Another issue he addressed was
raising the capitalization policy to $5,000. This will help with the number of items that
need to be in the depreciation schedule. This will allow the accounting department to set
up two different account numbers in the chart of accounts. One will be for items under
$5,000.00 and the other account will be for items that are over $5,000.00. This will also
help speed up the audit process in tracking fixed assets and disposals.
Mr. Matthews discussed their test work and the process they used consisting of
statistical sampling and flux analysis and the procedures that they will use in the
summer time to help prepare for the audit next year.
Mr. Matthews indicated the additional cost for the audit was due to the additional
procedures that they had to put in place in the audit. It costs more time than
anticipated to get it completed. He discussed that when they come during the summer
time they will help staff prepare for the audit. Getting these things done prior to the
audit will help in keeping the cost down.
Councilman Walker asked, if next year did he see the audit costing as much.
Mr. Matthews indicated that it will. It is mainly due to the level of documentation and
procedures that they have to comply with as auditors.
Discussion concerning the cost of the audit was $Lu,uuu,
3. Overview of Wholesale Electric Contract with AEP.
The City Manager reviewed the AEP Contract and advised Council that this is a
confidential contract. Under State Statute, involving a public electric utility, the cost of
the power, and the terms and conditions, can be confidential. AEP has asked this
information remain confidential. He did advise Council that he had the executed
document in his office, and the Council is welcome to review it after the meeting. The
City Manager continued with a review of certain sections in the contract. He advised the
price is less than what we are paying Brazos. He reiterated the reason for doing this
was to lock in a price for a period of time. It started out to be 5 years and ended as 3
years. In locking a price for a period of time, we know what we will be charging the
customers. We don't get in this roller coaster ride where the price changes every month.
Unfortunately, it changes when it gets very hot or very cold, and it is a double whammy
for the customer. In doing this we can lock in a price that will be set for the next three
years. He and Rose will have that number at the next meeting to set the price for the
next three years. This will give us the opportunity to set a price for the customers for the
next three years that will not need to be raised. This will be a good thing for the
customers. His hope is that they can then look at the water and sewer rates so those
can be in the black, without having to touch electric for the next three years. This has
been his goal, to get a fixed rate established, to know what the cost will be, be able
budget that cost, and to help our customers.
Councilman Garza asked if we were not able to deal with Brazos.
The City Manager indicated because they are a Co-op, they charge all their customers
the same way. They use the same formula for everybody, and they do not negotiate
separate contracts.
Councilman Garza asked after three years, what are the chances of it becoming a lot
more than what we pay Brazos.
City Manager indicated that Brazos takes what it cost them to purchase power and it
changes every month. It is market driven. In this contract with AEP, the City is buying
a future by buying a fixed price for power. So if the price is more in three years, we
would be already be paying more with Brazos.
Discussion continued concerning the three year contract and the negotiations that took
place in getting this accomplished. The City Manager advised this was the final
negotiated settlement by AEP without having to have performance assurance. The first
time they wanted a $1.8 million dollar letter of credit, and he told them we could not do
that. Then they wanted to build up a reserve fund for the City of $ 1.2 million that they
would control. This was a non -starter. Finally, the last conversation with them was
that the City was done. AEP came back later, after consulting with their CEO in
Columbus, and offered the three year contract. The rate is cheaper in the three year
than the five year contract that was in the original negotiations. The Contract has
provisions for renegotiating the rate after the three years. The City Manager discussed
the contract, Section 6.2, concerning the wording on the 1st paragraph. It basically
indicates that if either party at anytime, if their credit worthiness becomes
unsatisfactory, they can come back and require performance assurances. The City can
also require the same performance assurances from AEP if at any time the City feels
they will go bankrupt. The City Manager advised, in talking with Courtney, at AEP in
Columbus, that she told him this is standard language and it was put in after the
ENRON mess. AEP has never required anybody to come back and put up performance
assurances. As long as we make the payments, there is not a problem.
Councilman Ervin asked if the City Attorney has reviewed the contract, and if he said
anything about the wording.
The City Manager advised the City Attorney was not worried about it. The contract has
to be approved tonight in order to be able to switch by May 30t" to keep from getting in
the summer period with Brazos. We also have to give a two week notice to ERCOT that
we are switching power providers.
Councilman Walker asked that in the worse scenario, if they pull the plug and ask for
performance assurances, what will we do.
The City Manager indicated we would probably end up negotiating the agreement
where we pay a surcharge every month until we build up that account. This is not
something he wants to do; to have a restricted fund that we have no control.
4. Overview of Items on Regular Agenda.
5. Adjournment.
Mayor adjourned the work session.
MINUTES: CITY COUNCIL MINUTES
MAY 49 2009
MEMBERS
PRESENT: Mayor Joe Higgs, Councilman Andy Garza, Councilman Glenn Ervin,
Councilman Robert Patton, Councilman Mike Walker, Councilman Thomas
Muir
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager,
Jessica Swank, Rebecca Gray, Nicole Burrows, Brad Hughes
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Higgs called meeting to order, Councilman Patton led the invocation,
followed by Councilman Ervin leading the Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section.
CONSENT AGENDA
3. a) Approve Minutes: April 20, 2009 -- Work Session
April 20, 2009 — City Council
b) Disbursements
c) Approve Grazing Lease with David Fulton
d) Approve Tower Lease Agreement with Speed of Light Broadband
City Manager advised that on item (c), is the grazing lease with David Fulton for the
93 acres of property at the end of Rector Road that was purchased for the new sewer
plant. The renewal lease is for a 5 year -term. Originally, the base rent was about
$10.00 a year. The only change in the lease is the yearly base rent charge of $8.00 an
acre, estimated about $800.00 a year. There was clarification on some wording.
There was additional language added that specifies what happens when the City
proceeds with the construction of the new sewer plant.
Discussion continued concerning the six month notice that has to be given to Mr.
Fulton. The lease also added some wording that takes into consideration if Mr
Fulton is in the harvest season. .
Item (d) The City Manager advised the tower lease is with Speed of Light
Broadband, and it is to lease them space at the three water towers. They are a
wireless broadband company, and the benefit to the City is free internet access that
will be a savings to the City of $750.00 a month. There is wording in the lease that if
f
4/15/2009 8:20 AM A / P CHECK
REGISTER
PACKET:
02283 Regular Payments
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
00600
CITY OF SANGER
I-APRIL09 UT BILLS 2/20 - 3/20/09
R
4/15/2009
14060
ROXANNE BELL LINDBERG
I-200904151714 MEAL-4/17/09 ENVIR ENFORC
R
4/15/2009
17400
PRECIOUS THOMPSON
I-MAR09 TECH SUPPORT 2/24 - 3/10
R
4/15/2009
T ': ERRORS : 0
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT N04 AMOUNT
29,669.92CR 039350 29,669992
12.50CR 039351 12.50
11527.75CR 039352 1,527.75
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
3
0.00
31,210.17
31,210.17
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
3 0.00 31,210.17 31,210.17
5/01/2009 9:51 AM
A / P CHECK
REGISTER
PAGE: 1
PACKET:
02318 Regular
Payments
VENDOR
SET: 99
BANK
GNB99 GNB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
10600
AL DESANTIAGO
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039444
50.00
04050
CURTIS AMYX
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039445
50.00
15100
JOSH BISHOP
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039446
50.00
13080
BLUE CROSS BLUE SHIELD
I-050109
BLUE CROSS BLUE SHIELD
R
5/01/2009
20,178.O1CR
039447
I-INS200904091697
HEALTH INSURANCE
R
5/01/2009
lf900vOOCR
039447
I-INS200904231733
HEALTH INSURANCE
R
5/01/2009
11900.00CR
039447
23,978.01
17730
MIKE BRICE
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039448
50.00
00020
ROSE CHAVEZ
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039449
50.00
07850
CLEAT
I-CLT200904091697
ASSOCIATION DUES EMPLOYEE
R
5/01/2009
105.00CR
039450
I-CLT200904231733
ASSOCIATION DUES EMPLOYEE
R
5/01/2009
105.00CR
039450
210.00
03320
COLONIAL LIFE INSURANCE
C-050109
COLONIAL LIFE INSURANCE
R
5/01/2009
0.02
039451
I-COL200904091697
HEALTH INSURANCE
R
5/01/2009
11.8OCR
039451
I-COL200904231733
HEALTH INSURANCE
R
5/01/2009
11.80CR
039451
I-LIF200904091697
LIFE INSURANCE
R
5/01/2009
62.62CR
039451
I-LIF200904231733
LIFE INSURANCE
R
5/01/2009
62.62CR
039451
148.82
20460
ANTHONY DODSON
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039452
50.00
08790
JUSTIN FULLER
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039453
50.00
19830
JOE ILIFF
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039454
50.00
08020
RONALD KINNEY
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039455
50.00
5/01/2009 9:51 AM
A / P
CHECK REGISTER
PAGE: 2
PACKET:
02318 Regular Payments
VENDOR
SET: 99
BANK
GNB99 GNB-ACCOUNTS
PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
10610
LEADERSLIFE INS. COMPANY
C-050109
LEADERSLIFE INS. COMPANY
R
5/01/2009
0.04
039456
I-LLI200904091697
LIFE INSURANCE
R
5/01/2009
60.68CR
039456
I-LLI200904231733
LIFE INSURANCE
R
5/01/2009
60.68CR
039456
121.32
03920
STEVE LEHOTSKY
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039457
50.00
20450
CARL PARKER
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039458
50.00
08300
JONATHAN PERKINS
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039459
50.00
04240
MIKE PRATER
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039460
50.00
05400
PRE -PAID LEGAL CASUALTY
I-PPL200904091697
PREPAID LEGAL SERVICES
R
5/O1/2009
14.96CR
039461
I-PPL200904231733
PREPAID LEGAL SERVICES
R
5/O1/2009
14.96CR
039461
29.92
06750
MIKE RILEY
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039462
50.00
18030
JOHN SPRINGER
I-050109
802 5TH ST RENT
R
5/01/2009
11000.00CR
039463
1/000000
19850
LAWRENCE STEVENSON
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039464
50.00
06770
SUN LIFE FINANCIAL
C-200904031665
STONEY WARD
R
5/01/2009
41.28
039465
I-050109
SUN LIFE FINANCIAL
R
5/01/2009
11357.40CR
039465
I-200904031685
CORRECTION
R
5/01/2009
41.28CR
039465
I -GE 200904091697
DENTAL PLAN
R
5/01/2009
461696CR
039465
I -GE 200904231733
DENTAL PLAN
R
5/01/2009
461.96CR
039465
2,281.32
07700
JOSHUA VEST
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039466
50.00
19220
STONEY WARD
I-050109
MAY 09 CELL PHONE
R
5/01/2009
50.00CR
039467
50.00
5/01/2009 9:51 AM
PACKET: 02318 Regular Payments
VENDOR SET: 99
BANK GNB99 GNB-ACCOUNTS PAYABLE FUND
VENDOR NAME / I.D. DESC
TOTAL ERRORS: 0
A / P CHECK REGISTER
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
CHECK
DISCOUNT AMOUNT NO#
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
29
0.00
28,619.39
28,619.39
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
24 0.00 28,619.39 28,619.39
PAGE: 3
CHECK
AMOUNT
5/04/2009 9:38 AM
PACKET: 02328 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
VENDOR NAME / I.D. DESC
20570 SAM PACK'S FIVE STAR FORD
I-200905041774 2009 FORD XL
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
A / P CHECK REGISTER PAGE: 1
CHECK
CHECK
CHECK
CHECK
TYPE
DATE
DISCOUNT AMOUNT NO#
AMOUNT
R 5/04/2009 14,525.30CR 039499 14,525.30
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
1
0.00
14,525.30
14,525.30
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1 0.00 14,525.30 14,525.30
5/05/2009 9:43 AM
A / P CHECK
REGISTER
PAGE:
1
PACKET:
02304 CC PACKET 050409
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS
PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
19050
AMAZON
I-200904271750
10 BOOKS
R
5/05/2009
98.69CR
039495
98.69
00240
AMERICAN PUBLIC POWER
I-154723
MEMBERSHIP DUES
R
5/05/2009
2,063.97CR
039496
2,063.97
20190
AULDRIDGE GRIFFIN
I-23397
AUDIT REPORT - FINAL PYMT
R
5/05/2009
81235.00CR
039497
8,235.00
03330
BAKER & TAYLOR
I-H73161810
22 MUSIC CD'S
R
5/05/2009
10.48CR
039498
I-W19590310
22 MUSIC CD'S
R
5/05/2009
60.65CR
039498
I-W19590320
22 MUSIC CD'S
R
5/05/2009
154.15CR
039498
225.28
00420
BOUND TREE MEDICAL,
LLC
I-87054405
HUBER NEEDLES
R
5/05/2009
47.00CR
039499
47.00
10760
BRODART CO
I-B448853
69 BOOKS
R
5/05/2009
37.11CR
039500
I-B451606
9 BOOKS
R
5/05/2009
31.97CR
039500
I-B451606/B464242
19 BOOKS
R
5/05/2009
172.2OCR
039500
I-B464242
9 BOOKS
R
5/05/2009
46.06CR
039500
287.34
w640
COMMERCIAL SERVICES
I-MAY09
ICE MACHINE LEASE
R
5/05/2009
400v00CR
039501
400.00
08770
CPI OFFICE PRODUCTS
I-2244408-0
INK CARTRIDGE
R
5/05/2009
70.48CR
039502
I-2253091-0
BLACK & COLOR INK
R
5/05/2009
75.96CR
039502
146.44
13810
FIRE PROGRAMS
I-7709
SOFTWARE UPGRADE
R
5/05/2009
lt065.00CR
039503
1,065.00
18790
FUELMAN
I-NP17848460
FUEL 4/13/09 - 4/19/09
R
5/05/2009
11521.62CR
039504
I-NP17960431
FUEL 4/20/09 - 4/26/09
R
5/05/2009
11436.58CR
039504
2,958.20
03490
H.W. WILSON CO.
I-58067248
SUBSCRIPTION
R
5/05/2009
248.00CR
039505
248.00
01380
KARL-KLEMENT FORD,
INC.
C-042809
OUTSTANDING CREDIT
R
5/05/2009
168.26
039506
I-FOCS85575
R672-24 ENGINE REPAIR
R
5/05/2009
1,B51.29CR
039506
1,683.03
5/05/2009 9:43 AM A / P CHECK
REGISTER
PAGE:
2
PACKET:
02304 CC PACKET 050409
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
20530
LABOR FINDERS
I-73-2-4532 LABOR CHARGES
R
5/05/2009
2,915*00CR
039507
2,915.00
04850
MICRO MARKETING ASSOC.LLC
I-290219 10 BOOKS
R
5/05/2009
196.75CR
039508
196.75
05600
MOORE MEDICAL CORP.
I-81007272 MEDICAL SUPPLIES
R
5/05/2009
229.79CR
039509
229.79
07210
MOTOROLA
I-41130797 RADIO & SOFTWARE
R
5/05/2009
61209.12CR
039510
6,209.12
02970
OFFICE DEPOT
I-470053176001 ENVELOPES,PAPER,PENS,BOXE
R
5/05/2009
123.06CR
039511
123.06
09219
PALESTINE WATER WELL SERV
I-11940 REPAIR OF WATER WELL 2
R
5/05/2009
21500.000R
039512
2,500.00
1
PAUL'S MOBILE TIRE CO
I-25899 SERVICE
R
5/05/2009
55.000R
039513
55.00
12710
PETTIT MACHINERY, INC
I-038729 CHAINSAW,TRIMMER,CHAINS
R
5/05/2009
923.48CR
039514
I-P41247 REPAIR PARTS/ LAWN MOWER
R
5/05/2009
318.46CR
039514
1,241.94
17270
PROFESSIONAL TURF PRODUCTS
I-1067980-00 125GAL TRAILER SPRYR
R
5/05/2009
3,575.000R
039515
3,575.00
02170
REINERT PAPER & CHEMICAL, INC.
I-232380 TRASH LINERS,CUPS,TOWELS
R
5/05/2009
92.95CR
039516
I-232396 CLEANING SUPPLIES
R
5/05/2009
111.69CR
039516
204.64
02200
ROADRUNNER TRAFFIC SUPPLY, INC.
I-35417 53 SIGNS W/ STREET NAMES
R
5/05/2009
11630.84CR
039517
11630m84
02260
S&S TELEMETRY
I-8349 CL2 BOOSTER PUMP-WM WELL
R
5/05/2009
11857.000R
039518
1,857.00
18620
STERICYCLE
I-4000809425 BID PICK UP
R
5/05/2009
14.16CR
039519
14.16
11820
STEWART ORGANIZATION
I-94561 COPIER CONTRACT
R
5/05/2009
39.23CR
039520
39.23
5/05/2009 9:43 AM A / P
CHECK
REGISTER
PAGE: 3
PACKET:
02304 CC PACKET 050409
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
18110
STRATEGIC GOVERNMENT RESOURCES, INC.
I-3702 TRAINING - TAMI TABER
R
5/05/2009
89.000R
039521
89.00
20540
TAYLOR RENTAL COMPANY
I-508642-09 / 06 BANDING TOOL,CLIPS,STRAP
R
5/05/2009
224900CR
039522
224.00
19460
TCI TIRE CENTERS
I-6270001919 6 TIRES
R
5/05/2009
653.24CR
039523
653.24
02690
TECHLINE, INC.
I-1441414-00 SUBSURFACE CONNECTOR
R
5/05/2009
21700900CR
039524
I-1441629-00 GREY STRAIN INSULATION
R
5/05/2009
290900CR
039524
I-3039399-00 #2 BIRDWIRE STRIPPER
R
5/05/2009
155.000R
039524
3,145.00
02600
TEEX - EUPWTI
I-200904271749 CHLORINATOR MAINT
R
5/05/2009
470.000R
039525
470.00
05350
TX EXCAVATION SAFETY SYST
I-09-1508 MARCH MESSAGE FEES
R
5/05/2009
102.60CR
039526
102.60
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
32
0.00
42,933.32
42,933.32
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
32
0.00
42,933.32
42,933.32
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
5/06/2009 9:28 AM
PACKET:
02333 ELECTION
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE
FUND
VENDOR
NAME / I.D.
DESC
*VOID*
VOID CHECK
*VOID*
VOID CHECK
08070
ALICE MADDEN
I-050509
2009
ELECTION
20610
MARLENE MCPHERSON
I-050509
2009
ELECTION
15490
EVELYN SHAW
I-050509
2009
ELECTION
20600
ELIZABETH SPRINGER
I-050509
2009
ELECTION
TOTAL ERRORS: 0
A / P CHECK REGISTER
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
V 5/06/2009
V 5/06/2009
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
039527 **VOID**
039528 **VOID**
R
5/06/2009
99.00CR
039529
99.00
R
5/06/2009
207.00CR
039530
207.00
R
5/06/2009
745.00CR
039531
745.00
R
5/06/2009
745.00CR
039532
745.00
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
4
0.00
1,796.00
1,796.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
2
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
6
0.00
1,796.00
11796.00
5/07/2009 11:24 AM A / P CHECK
REGISTER
PAGE: 1
PACKET:
02339 Regular Payments
VENDOR
SET: 99
BANK
SB99 SB-ACCOUNTS PAYABLE FUND
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
02460
AT&T MOBILITY
I-824886528X04222009 CELL PHONES 3/15 -
4/14
R
5/07/2009
492.98CR
039533
492.98
20280
HUGH COLEMAN
I-APRIL09 APRIL 2009
R
5/07/2009
900.00CR
039534
900.00
00800
COSERV ELECTRIC
I-200905071777 ELECT SERVICE 3/25-4/24
R
5/07/2009
963.01CR
039535
963.01
00790
COUNTY BUILDERS SUPPLY, INC.
I-10022893 POWER GRAB,CALK GUN
R
5/07/2009
11.47CR
039536
I-10023073 PATCH PUTTY
R
5/07/2009
5.29CR
039536
16.76
05510
IESI
I-APRIL09 APRIL 09
R
5/07/2009
431198.93CR
039537
43,198.93
13670
ROXANNE LINDBERG
I-200905071778 MAY 09 CELL PHONE
R
5/07/2009
50.00CR
039538
50.00
06300
POSTMASTER
I-200905071776 BULK MAIL/POST CARD
FEE
R
5/07/2009
360.00CR
039539
360.00
0
DANNY SPINDLE
I-APRIL09 APRIL 2009
R
5/07/2009
700.00CR
039540
700.00
16400
UTA / BUILDING PROFESSIONAL INSTITUTE
I-200905071775 BUILDING INSPECTION
CLASS
R
5/07/2009
95.00CR
039541
95.00
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
9
0.00
46,776.68
46,776.68
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
O.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
9
0.00
46,776.68
46,776.68
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
5/08/2009 1:54 PM A / P CHECK REGISTER
PACKET: 02349 Regular Payments
VENDOR SET: 99
BANK SB99 SB-ACCOUNTS PAYABLE FUND
VENDOR NAME / I.D. DESC
20070 BOOMER DOOR & GLASS
I-110963 DOORS @ 103 BOLIVAR
TOTAL ERRORS: 0
** T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
R 5/08/2009
NO#
DISCOUNTS
1
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
0.00
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
2,260900CR 039551 2,260.00
CHECK AMT
2,260.00
0.00
0.00
0.00
0.00
0.00
0.00
2,260.00
TOTAL APPLIED
2,260.00
0.00
0.00
0.00
0.00
0.00
0.00
2,260.00
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 1
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
10 CITY COUNCIL
BANK: SB99
BU"" T TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
-------------
CHECK# AMOUNT
99-08770
CPI OFFICE PRODUCTS
I-2261561-0/-1
001-10-5210 OFFICE SUPPLI OFFICE SUPPLIES
000000 20.37
99-17640
DOLLAR GENERAL - CHARGE
I-102523
001-10-5210 OFFICE SUPPLI LYSOL SPRAY & WIPES
000000 9.75
DEPARTMENT 10 CITY COUNCIL TOTAL: 30.12
--------------------------------------------------------------------------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT
PAYMENT REGISTER
PAGE:
2
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
15 ADMINISTRATION
BANK:
SB99
BUT'7T TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
001-15-5210
OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000
70.24
I-69668
001-15-5210
OFFICE SUPPLI
PO REQUESTS
000000
14.68
99-07750
HOME DEPOT/GECF
I-1150647
001-15-5310
R & M BUILDIN
AIR FILTERS
000000
23.22
99-18110
STRATEGIC GOVERNMENT RE
I-3790
001-15-5225
MAPS & SUBSCR
RED FLAG BRIEFING BOOK
000000
19.50
DEPARTMENT 15 ADMINISTRATION TOTAL: 127.64
-------------------------------------------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 3
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
18 PUBLIC WORKS ADMIN.
BANK: SB99
BiT^"^T TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK# AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
001-18-5210 OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000 15.21
I-69668
001-18-5210 OFFICE SUPPLI
PO REQUESTS
000000 14.68
99-02970 OFFICE DEPOT
I-472122754001 001-18-5210 OFFICE SUPPLI OFFICE SUPPLIES
000000
59.55
DEPARTMENT 18 PUBLIC WORKS ADMIN. TOTAL: 89.44
-.......... ---------------------- --........ ----------- -----.......-------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 4
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
20 POLICE
BANK: SB99
BU"T TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK# AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
001-20-5210 OFFICE SUPPLI LETTERHEAD,ENVELOPES
000000 30.41
I-69668
001-20-5210 OFFICE SUPPLI PO REQUESTS
000000 29.37
99-06750
MIKE RILEY
I-200905111783
001-20-5240
TRAVEL
EXPENS
CULT. DIVERSITY/INVEST TO
000000
25.00
99-07700
JOSHUA VEST
I-200905111782
001-20-5240
TRAVEL
EXPENS
CULT DIV/INV TOPICS
000000
25.00
99-08020
RONALD KINNEY
I-200905111785
001-20-5240
TRAVEL
EXPENS
FIELD TRAINING OFFICER
000000
62.50
99-15100
JOSH BISHOP
I-200905111784
001-20-5240
TRAVEL
EXPENS
CRIME SCENE CLASS
000000
50.00
99-17190
TOMAH ELECTRONICS
I-005175/005683
001-20-5260
SAFETY
EQUIPM
LIGHT BAR PACKAGE
000000
4,235.94
99-18790
FUELMAN
I-NP18098217
001-20-5320
MOTOR
VEHICLE
FUEL 4/27/09 - 5/3/09
000000
488.53
9 500
NAPA AUTO PARTS
I-164238.164303.1642
001-20-5325
R & M
MOTOR V
FILTERS,WIPERS,R134-A
000000
39.74
99-19850
LAWRENCE STEVENSON
I-200905111786
001-20-5240
TRAVEL
EXPENS
MEALS- CULTURAL DIVERSITY
000000
12.50
--------------------------...............
------------
---------------------...........
DEPARTMENT
20 POLICE
------....... ------......---------------------
TOTAL:
4,998.99
5/11/2009
4:54
PM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
22
ANIMAL CONTROL
BANK: SB99
BF'"T TO
USE:
CB -CURRENT BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00790
COUNTY
BUILDERS SUPPLY,
I-1023239
001-22-5250 TOOLS & EQUIP WATER HOSE 000000 21.99
DEPARTMENT 22 ANIMAL CONTROL TOTAL: 21.99
---------------------............ -------...... -------------------............ -----......-------------------
5/11/2009 4:54 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6
PACKET: 02351 CC PACKET
VENDOR SET: 99
FUND 001 GENERAL FUND
DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99
Btl,, T TO USE: CB -CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00710 DATA BUSINESS FORMS INC
I-69668 001-24-5210 OFFICE SUPPLI PO REQUESTS 000000 29.37
99-10970 MARTIN APPARATUS
I-3003914
001-24-5326
R
&
M
MINOR
E
SVIIVEL CHUTE
000000
945.00
I-3003414
001-24-5326
R
&
M
MINOR
E
EXTENSION
000000
263.00
I-3003414
001-24-5326
R
&
M
MINOR
E
LABOR
000000
478.55
I-3003414
001-24-5326
R
&
M
M,INOR
E
BACKUP LIGHT
000000
14.43
I-3003414
001-24-5326
R
&
M
MINOR
E
SHOP SUPPLIES
000000
146.69
99-18790 FUELMAN
I-NP18098217
001-24-5320
MOTOR
VEHICLE
FUEL 4/27/09 - 5/3/09
000000
64.74
99-19500 NAPA AUTO PARTS
I-161952/161730
001-24-5325
R
&
M
MOTOR
V
AUTO BATTERY CHARGER
000000
73.11
DEPARTMENT
24
FIRE DEPARTMENT
TOTAL:
21014.89
5/11/2009
4:54
PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
7
PACKET:
02351
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
25
AMBULANCE
BANK:
SB99
BIT"""'.T TO
USE:
CB -CURRENT BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-01380
KARL-KLEMENT FORD, INC.
I-FOCS85803
001-25-5325
R &
M MOTOR V
ENGINE REPAIR M672-25
000000
14,092463
99-16240
SCHAD &
PULTE
I-174913
001-25-5262
EMS
SUPPLIES
MEDICAL OXYGEN
000000
36.00
1-175355
001-25-5262
EMS
SUPPLIES
MEDICAL OXYGEN
000000
25.00
I-68231
001-25-5262
EMS
SUPPLIES
RENT MARCH 09
000000
14.00
I-68746
001-25-5262
EMS
SUPPLIES
RENT APRIL 09
000000
14.00
99-17260 QUEST CARE
I-0409
99-18790 FUELMAN
I-NP18098217
99-19460 TCI TIRE CENTERS
I-6270002021
99-19500 NAPA AUTO PARTS
I-162159/162435
99-20550 STRYKER
F�CZ.YI l.�ui
001-25-5235 DUES & REGIST MEDICAL CONTROL APRIL 09
001-25-5320 MOTOR VEHICLE FUEL 4/27/09 - 5/3/09
001-25-5325 R & M M_OTOR V 4 - M25516
001-25-5325 R & M MOTOR V VACUUM PUMP
001-25-5262 EMS SUPPLIES FLOOR MOUNT FASTENER
000000 500.00
000000 126.36
000000 516.68
000000 124.12
000000 493.00
DEPARTMENT 25 AMBULANCE TOTAL: 15,941.79
----------------------------------------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
8
PACKET:
02351
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
26
MUNICIPAL COURT
BANK:
SB99
BUr"T.T TO
USE:
CB -CURRENT BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
001-26-5210
OFFICE
SUPPLI
LETTERHEAD,ENVELOPES
000000
30.4l
I-69666
001-26-5210
OFFICE
SUPPLI
CITATION BOOKS
000000
454.52
I-69666
001-26-5210
OFFICE
SUPPLI
SHIPPING
000000
10.62
I-69668
001-26-5210
OFFICE
SUPPLI
PO REQUESTS
000000
29.37
99-18100 AMERICAN MUNICIPAL SERV
I-3952
99-19260 TYLER TECHNOLOGIES
I-76942
I-77071
001-26-5745
001-26-5724
001-26-5724
-------------------
COLLECTION AG GiARRANT COLLECTION
TECHNOLOGY
FU
WEB HOSTING &
SUPPORT
TECHNOLOGY
FU
ANNUAL PRINTER
MAINT
DEPARTMENT 26 MUNICIPAL COURT
--------------------------------
000000 1,063.05
000000 125.00
000000 372.00
TOTAL: 2,089.97
-------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 9
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
28 DEVELOPMENT SERVICES
BANK: SB99
BUP'7 TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK# AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69668
001-28-5210 OFFICE SUPPLI
PO REQUESTS
000000 29.37
I-69673
001-28-5210 OFFICE SUPPLI
2 DESK SIGNS
000000 33.40
99-02970 OFFICE DEPOT
I-472122754001 001-28-5210
OFFICE SUPPLI OFFICE SUPPLIES
000000
DEPARTMENT 28 DEVELOPMENT SERVICES TOTAL:
60.61
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 10
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
30 STREETS
BANK: SB99
Pr 'FT TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK# AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
001-30-5210 OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000 30.41
I-69668
001-30-5210 OFFICE SUPPLI
PO REQUESTS
000000 29.37
99-01300 JAGOE-PUBLIC CO., INC.
I-10048M8
001-30-5360
SYSTEM MAINTE
50 TONS HOTMIX
000000
388.85
99-08690
O'REILLY AUTO PARTS
I-154403.153528.1535
001-30-5325
R & M MOTOR V
OIL,BRAKE FLUID,CONNECTOR
000000
23.96
99-16860
GRAINGER
I-9857409099/906326
001-30-5345
LEASE EQUIPME
MISC SUPPLIES
000000
309.97
I-9861990779/9589819
001-30-5345
LEASE EQUIPME
STRETCH WRAP,STEEL
000000
159.24
99-18790
FUELMAN
I-NP18098217
001-30-5320
MOTOR VEHICLE
FUEL 4/27/09 - 5/3/09
000000
170.03
99-19200
PATH MARK
TRAFFIC PRODU
I-0057980
001-30-5380
STREET SIGNS
DRIVE RIVET
000000
B9.00
I-0057980
001-30-5380
STREET SIGNS
CORNER BOLT W/ NUTS
000000
91.00
I-0057980
001-30-5380
STREET SIGNS
SET SCREW FOR POST CAP
000000
18.00
`500
NAPA AUTO
PARTS
I-164238.164303.1642
001-30-5325
R & M MOTOR V
FILTERS,WIPERS,R134-A
000000
34.53
DEPARTMENT 30 STREETS TOTAL: 1,394.36
------------------------------------------------------------------
5/11/2009
4:54
PM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
32
PARKS
BANK: SB99
BUDGET TO
USE:
CB —CURRENT BUDGET
VENDOR
----------
NAME
-----------------------------------
ITEM #
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00050
CONLEY
SAND & GRAVEL
---------------------------------------------------------------------------------------
I-8687
001-32-5211 LANDSCAPE MAT 10 YDS VOLLEY BALL SAND 000000 400.00
99-00710 DATA BUSINESS FORMS INC
I-69450/69444
I-69668
99-00790 COUNTY BUILDERS SUPPLY,
I-10023171
I-10023182
99-01310 LUTTRULL MCNATT, INC.
I-512808/512795
99-02370 SHERWIN WILLIAMS
I-78503
I-78503
99-03490 VERMEER EQUIP. OF TEXAS
I—F48362
99-11220 BSN/COLLEGIATE PACIFIC
I-93075904
I-93075904
I-93075904
I-93083634
I-93083634
I-93083634
I-93083634
99-16860 GRAINGER
99-18790 FUELMAN
001-32-5210
OFFICE
SUPPLI
LETTERHEAD, ENVELOPES
000000
30.91
001-32-5210
OFFICE
SUPPLI
PO REQUESTS
000000
29.37
001-32-5343
SPORTS
FIELD
V]IRE WHEEL/SAND
000000
7.38
001-32-5343
SPORTS
FIELD
90,SPIKES,STRING,PVC
000000
17.22
001-32-5325 R & M MOTOR V TRANS SHIFT CONTROL 000000 113.53
001-32-5343
SPORTS
FIELD
INDUSTRIAL ENAMEL
000000
95.60
001-32-5343
SPORTS
FIELD
SATIN EXTERIOR
000000
90.80
001-32-5325 R & M MOTOR V FUEL FILTERS 000000 43.62
001-32-5343
SPORTS
FIELD
ENDURO FENCING —GREEN
000000
967.49
001-32-5343
SPORTS
FIELD
GROUNG SOCKETS
000000
191.68
001-32-5343
SPORTS
FIELD
SHIPPING
000000
65.00
001-32-5343
SPORTS
FIELD
PLATE & ANCHOR
000000
30.58
001-32-5343
SPORTS
FIELD
PITCHING RUBBER
000000
33.12
001-32-5343
SPORTS
FIELD
BASE PLUGS
000000
86.67
001-32-5343
SPORTS
FIELD
SHIPPING
000000
12.25
I-9857409099/906326 001-32-5345
I-9861990779/9589819 001-32-5345
I—NP18098217 001-32-5320
99-19500 NAPA AUTO PARTS
I-162159/162435 001-32-5325
I-164238.164303.1642 001-32-5325
LEASE
EQUIPME
MISC SUPPLIES
000000
LEASE
EQUIPME
STRETCH VdRAP,STEEL
000000
MOTOR VEHICLE FUEL 9/27/09 — 5/3/09 000000
R
&
M
MOTOR
V
AIR FILTERS
000000
R
&
M
MOTOR
V
FILTERS,PIIPERS,R134—A
000000
DEPARTMENT 32 PARKS TOTAL:
-------------------------------------------------
309.97
159.24
67.97
119.14
31.96
2,903.00
5/11/2009 4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
12
PACKET: 02351
CC PACKET
VENDOR SET: 99
FUND 001
GENERAL FUND
DEPARTMENT: 34
POOL
BANK:
SB99
B "'FT TO USE:
CB -CURRENT BUDGET
VENDOR NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-10980 AQUA-REC,
INC.
I-20622
001-34-5223
CHEMICAL
SUPP
ACCU-TAB
000000
481.25
I-20622
001-34-5223
CHEMICAL
SUPP
SHIPPING
000000
100.00
99-20560 HERITAGE
POOLS
I-1
001-34-5223
CHEMICAL
SUPP
MURIATIC ACID
000000
30.00
I-1
001-34-5223
CHEMICAL
SUPP
CAL -HYPO SHOCK
000000
310.00
DEPARTMENT 34 POOL TOTAL: 921.25
---------------------------------------------------------------------------------------------------------------
5/11/2009 4:54 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13
PACKET: 02351 CC PACKET
VENDOR SET: 99
FUND 001 GENERAL FUND
DEPARTMENT: 36 FLEET SERVICES BANK: SB99
Btn�ET TO USE: CB -CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00650 CONTINENTAL RESEARCH CO
I-313007-CRC-1 001-36-5245 MECHANIC SHOP VELCRO ROLL 000000 68.59
99-00710 DATA BUSINESS FORMS INC
I-69668 001-36-5210
99-00790 COUNTY BUILDERS SUPPLY,
I-10223146 001-36-5245
99-08690 O'REILLY AUTO PARTS
I-148427/148436 001-36-5223
I-154403.153528.1535 001-36-5223
99-08870 NORTHERN TOOL
I-19782513 001-36-5245
99-19500 NAPA AUTO PARTS
I-161224 001-36-5252
I-164238.164303.1642 001-36-5223
I-164238.164303.1642 001-36-5245
OFFICE SUPPLI PO REQUESTS
MECHANIC SHOP STAPLES & STRING
CHEMICALS
ADHESIVE,
GASKET
MARKER
CHEMICALS
OIL,BRAKE
FLUID,CONNECTOR
MECHANIC SHOP TOOL STORAGE CABINETS
MECHANIC SUPP PULL ROPE, STOCK
CHEMICALS FILTERS,WIPERS,R134-A
MECHANIC SHOP FILTERSIWIPERSIR134-A
DEPARTMENT 36 FLEET SERVICES
000000 14.68
000000 6.79
000000 9.97
000000 29.94
000000 134.18
000000 42.94
000000 154.82
000000 41.09
TOTAL: 502.45
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
14
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
001 GENERAL FUND
DEPARTMENT:
42 LIBRARY
BANK:
SB99
BjTnrET TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
001-42-5210 OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000
30.42
I-69668
001-42-5210 OFFICE SUPPLI
PO REQUESTS
000000
29.35
99-02120 QUILL, INC.
I-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
TAPE
000000
22.68
Z-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
TAPE
000000
11.49
I-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
SHARPIE MARKERS
000000
6.79
I-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
"AA" BATTERIES
000000
10.23
I-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
TAB DIVIDERS
000000
3.24
I-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
FLASH DRIVE
000000
14.99
I-6383183/6428237/63
001-42-5210
OFFICE
SUPPLI
FLASH DRIVE
000000
13.98
99-02170 REINERT PAPER & CHEMICA
I-233143 001-42-5245 JANITORIAL SU TOWELS,TP,DISINFECTANT 000000 86.74
99-03330 BAKER & TAYLOR
I-S68639140 001-42-5227 BOOKS & OTHER 22 MUSIC CD'S-RCVD 1 CD 000000 14.98
99-03930 THE LIBRARY STORE, INC.
I-743745 001-92-5270 PROGRAMS AND TAPE, SLEEVES, CASSETTES 000000 69.86
�' `850 MICRO MARKETING ASSOC.L
I-296452
001-42-5227
BOOKS & OTHER
6 AUDIO BOOKS - 5 RCVD
000000
186.66
I-296452
001-42-5227
BOOKS & OTHER
SHIPPING
000000
8.50
99-10760 BRODART CO
I-946032
001-42-5270
PROGRAMS AND
CD CASES,CASSETTE
000000
81.25
I-946032
001-42-5270
PROGRAMS AND
SHIPPING
000000
16.88
99-11820 STEWART ORGANIZATION
I-98059
001-92-5332
OFFICE
MACHIN
COPIER LEASE
000000
34.60
99-16870 SEBCO
I-151462
001-42-5227
BOOKS
&
OTHER
ALL ABOUT DRUMS
000000
19.95
I-151462
001-42-5227
BOOKS
&
OTHER
ALL ABOUT GUITAR
000000
19.95
I-151462
001-42-5227
BOOKS
&
OTHER
ESSENTIAL SONGS - ROCK
000000
24.95
I-151462
001-42-5227
BOOKS
&
OTHER
DRAGONART: FANTASY CHARAC
000000
18.79
I-151462
001-42-5227
BOOKS
&
OTHER
CHRISTMAS PIANO SONGS DUM
000000
19.95
I-151462
001-42-5227
BOOKS
&
OTHER
SECRET SOCIETIES: THEIR I
000000
15.93
I-151462
001-42-5227
BOOKS
&
OTHER
SMALL GAS ENGINE REPAIR
000000
23.45
I-151462
001-42-5227
BOOKS
&
OTHER
LITTLE LEAGUE DRILLS
000000
14.05
I-151462
001-42-5227
BOOKS
&
OTHER
RICH JOHNSONS GUIDE TO WI
000000
18.75
I-151462
001-42-5227
BOOKS
&
OTHER
GUERRILLA HOME RECORDING
000000
24.95
I-151462
001-42-5227
BOOKS
&
OTHER
PRODUCE AND PROMOTE YOUR
000000
29.95
I-151462
001-42-5227
BOOKS
&
OTHER
SOFT & SIMPLE KNITS FOR L
000000
18.79
I-151462
001-42-5227
BOOKS
&
OTHER
MEAN MACHINES
000000
18.79
I-151462
001-42-5227
BOOKS
&
OTHER
MAKING FACES:DRAWING EXPR
000000
21.61
I-151462
001-42-5227
BOOKS
&
OTHER
ARTIST'S ESSENTAL GUIDE
000000
21.61
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
15
PACKET:
02351
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
42
LIBRARY
BANK:
SB99
BITET TO
USE:
CB -CURRENT
BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-16870
SEBCO
continued
I-151462
001-42-5227
BOOKS
&
OTHER
LIFE DRAWING:HOW TO PORTR
000000
27.25
I-151462
001-42-5227
BOOKS
&
OTHER
WHEN LIFE GIVES YOU LEMON
000000
21.61
I-151462
001-42-5227
BOOKS
&
OTHER
SHOW IT OFF
000000
21.61
I-151462
001-42-5227
BOOKS
&
OTHER
METAL CLAY IN A DAY
000000
18.79
I-151462
001-42-5227
BOOKS
&
OTHER
PROCESSING
000000
6.37
DEPARTMENT 92 LIBRARY TOTAL: 1,099.99
------------------------------------------------------------------
5/11/2009 4:54 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16
PACKET: 02351 CC PACKET
VENDOR SET: 99
FUND 001 GENERAL FUND
DEPARTMENT: 44 COMMUNITY CENTER BANK: SB99
BUDGET TO USE: CB -CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-07750 HOME DEPOT/GECF
I-1150647 001-44-5310 R & M BUILDIN THRESHOLD 000000 8.96
DEPARTMENT 44 COMMUNITY CENTER TOTAL: 8.96
---------------------------------------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 17
PACKET:
02351
CC PACKET
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
46
ECONOMIC DEVELOPMENT
BANK: SB99
BUDGET TO
USE:
CB -CURRENT BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK# AMOUNT
99-20580
PREMIER
BLUEPRINTING
I-399
001-46-5225 MAPS & SUBSCR COPIES SURVEY/WE PACKAGE
000000 10.50
99-20640
FOSTERS
LOCK SERVICE
I-3234
001-46-5310 R & M BUILDIN REKEY/SECURE 103 BOLIVAR
000000 831.20
DEPARTMENT 46 ECONOMIC DEVELOPMENT
TOTAL:
FUND 001 GENERAL FUND TOTAL: 32,504.87
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
18
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
10 CITY COUNCIL
BANK:
SB99
BUD=ET TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME DESCRIPTION
CHECK#
AMOUNT
99-08770
CPI OFFICE PRODUCTS
I-2261561-0/-1
008-10-5210 OFFICE SUPPLI OFFICE SUPPLIES
000000
20.37
99-17640
DOLLAR GENERAL - CHARGE
I-102523
008-10-5210 OFFICE SUPPLI LYSOL SPRAY & WIPES
000000
9.74
DEPARTMENT 10 CITY COUNCIL TOTAL: 30.11
---------------------------------------------------------------------------------------------------------------------
5/11/2009 4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
19
PACKET: 02351 CC PACKET
VENDOR SET: 99
FUND 008 ENTERPRISE FUND
DEPARTMENT: 15 ADMINISTRATION
BANK:
SB99
BUDGET TO USE: CB -CURRENT BUDGET
VENDOR NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710 DATA BUSINESS FORMS INC
I-69450
008-15-5210
OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000
70.24
I-69668
008-15-5210
OFFICE SUPPLI
PO REQUESTS
000000
14.68
99-07750 HOME DEPOT/GECF
I-1150647
008-15-5310
R & M BUILDIN
AIR FILTERS, THRESHOLD
000000
23.22
99-18110 STRATEGIC GOVERNMENT RE
I-3790
008-15-5225
MAPS & SUBSCR
RED FLAG BRIEFING BOOK
000000
19.50
DEPARTMENT 15 ADMINISTRATION TOTAL: 127.64
------------------------------- ------------------------ ------------------------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
20
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
18 PUBLIC WORKS ADMIN.
BANK:
SB99
BIInrET TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
008-18-5210 OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000
15.21
I-69668
008-18-5210 OFFICE SUPPLI
PO REQUESTS
000000
14.68
99-02970
OFFICE DEPOT
I-472122754001
008-18-5210 OFFICE SUPPLI
OFFICE SUPPLIES
000000
59.55
DEPARTMENT 18 PUBLIC WORKS ADMIN. TOTAL: 89.49
---------------------------------------------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT
PAYMENT REGISTER
PAGE:
21
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
19 DATA PROCESSING
BANK:
SB99
BUDGET TO
USE: CB -CURRENT BUDGET
VENDOR
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
008-19-5210
OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000
137.12
I-69668
008-19-5210
OFFICE SUPPLI
PO REQUESTS
000000
29.37
99-03140
DATA FLOW: CLASSIC COMP
I-51174
008-19-5205
DATA PROCESSI
UTILITY BILLS
000000
1,322.56
I-51174
008-19-5205
DATA PROCESSI
SHIPPING
000000
77.23
99-08770
CPI OFFICE PRODUCTS
I-2261561-0/-1
008-19-5210
OFFICE SUPPLI
OFFICE SUPPLIES
000000
97.92
99-11170
RICOH AMERICAS CORP:QDS
I-14184284
008-19-5332
OFFICE MACHIN
COPIER AGREEMENT
000000
227.71
DEPARTMENT 19 DATA PROCESSING TOTAL: 1,891.91
------------------------------------------------------------------
5/11/2009 4:54 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22
PACKET: 02351 CC PACKET
VENDOR SET: 99
FUND 008 ENTERPRISE FUND
DEPARTMENT: 36 FLEET SERVICES BANK: SB99
BUPrET TO USE: CB -CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00650 CONTINENTAL RESEARCH CO
I-313007-CRC-1 008-36-5245 JANITORIAL SU VELCRO ROLL 000000 68.59
99-00710 DATA BUSINESS FORMS INC
I-69668 008-36-5210
99-00790 COUNTY BUILDERS SUPPLY,
1-10223146 008-36-5245
99-08690 O'REILLY AUTO PARTS
I-14B427/148436 008-36-5223
I-154403.153528.1535 008-36-5223
99-08870 NORTHERN TOOL
I-19782513 008-36-5245
99-19500 NAPA AUTO PARTS
I-161224 008-36-5252
I-164238.164303.1642 008-36-5223
I-164238.164303.1642 008-36-5245
OFFICE SUPPLI PO REQUESTS
JANITORIAL SU STAPLES & STRING
CHEMICALS
ADHESIVE,GASKET
MAKER
CHEMICALS
OIL,BRAKE
FLUID,CONNECTOR
JANITORIAL SU TOOL STORAGE CABINETS
MECHANIC SUPP PULL ROPE- STOCK
CHEMICALS FILTERS,WIPERS,R134-A
JANITORIAL SU FILTERSIWIPERSIR134-A
DEPARTMENT 36
FLEET SERVICES
000000 14.68
000000 6.79
000000 9.47
000000 29.94
000000 134.18
000000 42.94
000000 154.81
000000 41.10
TOTAL: 502.45
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 23
PACKET:
02351
CC PACKET
VENDOR SET:
99
FUND
008
ENTERPRISE FUND
DEPARTMENT:
50
WATER
BANK: SB99
BUDGET TO
USE:
CB -CURRENT BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00180
AMERICAN
MESSAGING
I-H1617057JE
008-50-5525 PAGERS PAGERS MAY 09 000000 27.57
99-00710 DATA BUSINESS FORMS INC
I-69450 008-50-5210
I-69668 00B-50-5210
99-02260 S&S TELEMETRY
I-8358 008-50-5373
99-02910 UPPER TRINITY
I-W270905 008-50-5385
I-W270905 008-50-5386
99-07860 ACT PIPE SUPPLY, INC
1
-311409
008-50-5358
I-311409
008-50-5358
I-311409
00B-50-5358
I-311409
008-50-5358
I-311409
008-50-5358
I-311409
008-50-5358
1-311409
008-50-5358
I-311409 008-50-5358
99-08690 O'REILLY AUTO PARTS
I-151787 008-50-5325
I-1544039153528.1535 008-50-5325
�i>3[1i1�=effieII3
99-18790 FUELMAN
I-9857409099/906326 008-50-5395
I-9861990779/9589819 008-50-5345
I-NP18098217 008-50-5320
OFFICE SUPPLI LETTERHEAD,ENVELOPES
OFFICE SUPPLI PO REQUESTS
R & M VlATER W WELL 5 HEATER/LABOR
WATER PURCHAS VOLUME CHARGE
UTILITY DEMAN DEMAND CHARGE
SVATER
MAIN
AP
8X6 REDUCER
WATER
MAIN
AP
8IN FLANGED BOLT KIT
WATER
MAIN
AP
B-150 GASKET
WATER
MAIN
AP
6-150 GASKET
WATER
MAIN
AP
6-150 GASKET
WATER
MAIN
AP
X2 TAP SADDLE
WATER
MAIN
AP
X1 TAP SADDLE
WATER
MAIN
AP
X1 TAP SADDLE
R
&
M
MOTOR
V
VALVE COVER UNIT
52-50
R
&
M
MOTOR
V
OIL,BRAKE FLUID,
CONNECTOR
LEASE EQUIPME MISC SUPPLIES
LEASE EQUIPME STRETCH F7RAP,STEEL
MOTOR VEHICLE FUEL 9/27/09 - 5/3/09
000000 30.42
000000 29.37
000000 463.80
000000
3,801.40
000000
12,837.29
000000
214.96
000000
16.14
000000
4.70
000000
16.28
000000
3.50
000000
87.24
000000
49.30
000000
41.40
000000 17.94
000000 16.32
000000 309.97
000000 159.24
000000 124.62
99-19500 NAPA AUTO PARTS
I-161952/161730 008-50-5325 R & M MOTOR V CABIN AIR FILTER 000000 66.40
I-164238.164303.1642 008-50-5325 R & M MOTOR V FILTERS,WIPERS,R134-A 000000 156.48
DEPARTMENT 50 PtATER
----------------------------------------------
TOTAL: 18,974.34
------------------------
5/11/2009
4:54
PM
REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 24
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
008
ENTERPRISE FUND
DEPARTMENT:
54
WASTE WATER TREATMENT
BANK: SB99
BUP ET TO
USE:
CB -CURRENT BUDGET
VENDOR
NAME
ITEM #
G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
99-00790
COUNTY
BUILDERS SUPPLY,
I-10023139
008-54-5230 ADVERTISING-T MATERIALS FOR SLUDGE BOX 000000 5.38
99-11930 USA BLUEBOOK, INC.
I-748643
006-59-5223
CHEMICAL SUPP
SVIDE MOUTH BOTTLE
000000
40.16
I-748643
008-54-5250
MINOR TOOLS
SINGLE CYLINDER SCALE
000000
860.00
I-748643
008-54-5250
MINOR TOOLS
SLUDGE JUDGE
000000
63.12
I-748643
008-54-5250
MINOR TOOLS
SLUDGE JUDGE
000000
63.90
I-748643
008-54-5250
MINOR TOOLS
SLUDGE JUDGE
000000
87.56
1-748643
008-54-5250
MINOR TOOLS
SHIPPING
000000
90.79
99-13620 DEVICES & CALIBRATION S
I-08-12042
008-54-5377
TESTING
YEARLY CALIBRATION
000000
350.00
99-19460 TCI TIRE CENTERS
I-6270002021
008-54-5325
R & M MOTOR V
4 TIRES UNIT 16-54
000000
436.96
DEPARTMENT 59 WASTE V7ATER TREATMENT TOTAL: 1,997.37
----------------------...... --------------------------------------
5/11/2009
4:54 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE:
25
PACKET:
02351 CC PACKET
VENDOR SET:
99
FUND
008 ENTERPRISE FUND
DEPARTMENT:
58 ELECTRIC DEPARTMENT
BANK:
SB99
BUDGET TO
USE: CB -CURRENT BUDGET
VENDOR
--------------------------------------------------------------
NAME ITEM #
G/L ACCOUNT NAME
DESCRIPTION
CHECK#
AMOUNT
99-00710
DATA BUSINESS FORMS INC
I-69450
008-58-5210
OFFICE SUPPLI
LETTERHEAD,ENVELOPES
000000
30.42
I-69668
008-58-5210
OFFICE SUPPLI
PO REQUESTS
000000
29.37
99-01310
LUTTRULL MCNATT, INC.
I-512808/512795
008-58-5325
R & M MOTOR V
DOOR HANDLE,TAILLIGHT
000000
88.02
99-01380
KARL-KLEMENT FORD, INC.
I-204471
008-58-5325
R & M MOTOR V
OIL DIPSTICK,HEADLIGHT
000000
86.04
99-02610
HD SUPPLY, INC
I-1205019-00
008-58-5355
METER MAINTEN
CL200 METER 16S ITRON
000000
660.00
99-02690
TECHLINE, INC.
I-1441758-00
OOB-58-6080
ELECTRIC SYST
GRAND/ NO NUT LUGS
000000
600.00
99-08690
O'REILLY AUTO PARTS
I-154403.153528.1535
008-58-5325
R & M MOTOR V
OIL,BRAKE FLUID,CONNECTOR
000000
41.97
99-16860 GRAINGER
5. d790 FUELMAN
I-9857409099/906326 008-58-5345
I-9861990779/9589819 008-58-5395
I-NP18098217 008-58-5320
99-19400 TCI TIRE CENTERS
I-6270002021 008-58-5325
99-19500 NAPA AUTO PARTS
I-164238.164303.1642 008-58-5325
I-165938/165279 008-58-5325
LEASE
EQUIPME
MISC SUPPLIES
000000
309.95
LEASE
EQUIPME
STRETCH WRAP, STEEL
000000
159.25
MOTOR VEHICLE FUEL 4/27/09 - 5/3/09 000000 189.67
R & M MOTOR V 2 BACKHOE TIRES 000000 282.72
R & M MOTOR
V FILTERS,GiIPERS,R134-A
000000
28.18
R & M MOTOR
V FRONT & REAR BRAKE PADS
000000
258.03
DEPARTMENT
----------------------------------------------------------------------
58 ELECTRIC DEPARTMENT
TOTAL:
2,763.62
FUND
008 ENTERPRISE FUND
TOTAL:
25,876.88
REPORT GRAND
TOTAL:
581381.75
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular F1 Special Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
I
Z
Not Applicable
Lj Yes
Not Applicable
Council Meeting Date: Submitted By:
May 18, 2009 Rose Chavez
City Manager Reviewed/Approval Initials 0000 Date ----{�
ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION # RR-0505-09-09 ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
A Resolution #R05-05-09 by the City Council of the City of Sanger, Texas Authorizing and
Approving Publication of Notice of Intention to issue Certificates of Obligation; and
Providing an Effective Date.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General Els Utility $ Special $
BACKGROUND/SUMMARY OF ITEM
Ted Christensen with Government Capital will be in attendance at the Council Meeting to address this
item.
STAFF OPTIONS & RECOMMENDATION
Recommends approval
List of supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
COUNCIL AGENDA ITEM
AGENDA TYPE Ll Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
❑ Not Applicable
Council Meeting Date: May 18, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials Date Z L>- ZI
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on Raising the Capitalization Limit to $5,000.00 or Over.
FINANCIAL SUMMARY
❑N/A [']GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
The auditors have recommended that we raise our capitalization level to $5,000 for any single item.
These are the items that are carried on the depreciation schedule. Currently, we are capitalizing
everything over $1,000. Having the capitalization level so low makes the depreciation schedule
cumbersome and forces us to capitalize items that are not truly capital items. Staff agrees with the
auditors and recommends raising the capitalization level to $5,000.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
❑ Not Applicable
Council Meeting Date: May 18, 2009 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: ❑ORDINANCE [:]RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider and Possible Action on the Expenditure of up to $64,000 in 413 Funds for Additional Work
on the Streetscape Project.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED
FISCAL YEAR.
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
On May 11, 2009, the 413 Board unanimously approved expending up to $64,000 in additional fiends on
the Streetscape project. These funds are for the removal and replacement of the entire road surface in
the project area, extension of sidewalks beyond the original limits, relocation and burial of Embarq
aerial lines over Bolivar Street and additional ramps to make existing doors ADA accessible where
practical. In addition, General Funds of up to $60,000 are being used to help cover the cost of the street
replacement.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
413 meeting on May 11, 2009.
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INTERGOVERNMENTAL RIs1C POOL
Aprn )V, 2009
Ms. Rose Chavez
City Secretary/Assistant City Manager
City of Sanger
PO Box 1729
Sanger, TX 762664729
RE: 20071,,&08 Equity Return - Workers' Compensation and Liability Funds
Dear Ms. Chavez:
The City of Sanger is eligible to receive a portion of equity distributions from the Workers'
Compensation and Liability Funds, approved by the Pool's Board of Trustees. The attached
Announcement explains the conditions and eligibility criteria for the equity return. This action is in
keeping with the Pool's long-standing policy of sharing the benefits of favorable financial results with
its members. A history of equity returns in twelve of the last fifteen years is included in the
Announcement.
Your loss ratio and length of membership in the Workers' Compensation and Liability Funds qualify
you for a total equity return of $16,458. Your equity return check is enclosed. The City of Sanger has
received $56,513 in equity returns since 2003-2004 as shown in the following table.
f positiiial resultsthe Pool has
Because ove fnanc,
returned WorkersCompensation equity in eight of
the past fifteen years. The Pool has returned
Liability Fund equity in nine of the past fifteen
years. Although the Property Fund's experience in
20071,1108 was favorable because of the support of
the Pool's Large Loss and Reinsurance Funds, the
CITY OF BANGER
EQUITY RETURNS
Fiscal Ysar WIC Liability Prope Total
20UJIIU4 i 3 $7,6761 -4)7,676
2004-05 I j $61546 _ a $6,546
2005-06 _ $8,162 $1,444 ` $9,606
2006-07 � $2,533 $13,226$468 $16,227
',.�.�.. ' '
2007-08 $8,990 i $16,458
e, Total $10,001 $44600 $1,912 $56,513
legislative changes to state and national wind and
flood insurance programs and anticipated increased costs for the Pool's Property Reinsurance renewal
on May 1, 2009.
Pool's Board of Trustees has elected to retain
quity in the Property Fundrecognizing potential
Thank you for your successful efforts in controlling losses. Remember that the Pool's Loss Prevention
staff is available to provide training and assistance in all aspects of loss prevention.
On behalf of the Board of Trustees, thank you for your continued participation in the Pool. Please
contact your Field Services Representative at 1-800-537-6655 if you have any questions.
Sincerely,
--
R. Marvin Townsend
Executive Director
cc: Michael Brice, City Manager
1821 Rutherford Lane, First Floor ®Austin, Texas 78754 ®(512) 491-23� ®(800) 537-6655 Texas Only
P.O. Box 149194 ®Austin, Texas 78714-9194
• IC ' • '
MONTHLY R
Wz- ! 1 •
Submitted by Victoria Elieson
HIGHLIGHTS: All the city departments helped us celebrate National Library Week. The kick-
off event on Monday was The Truck Round -Up. Kids really loved getting a close-up hands on
look at a fire truck, a police car, a backhoe, an ambulance and lots of other big machines.
ADMINISTRATION:
Other National Library Week activities were "Food for Fines" with food going to the
Sanger Crisis Center and participating in the North Texas Book Festival. The library received a
grant of $1000 at the Festival to be used for children's books and the Summer Reading Club.
Learned how to extract data from Infocentre so that it can be uploaded into the new
system.
Meetings attended:
Texas Library Association Conference, 3/30-4/3, Houston
Denton County Library Advisory Board, 4/16, Carrollton
North Texas Library Consortium, 4/16, Fort Worth
Book Trails Dinner (North Texas Book Festival), 4/17, Denton
Friends of the Library, 4/21
FACII.,ITY: Painted the meeting room with help from three people from the Street Department,
one volunteer, one library clerk and four community service workers.
PROGRAMS:
Two Crochet and Knitting workshops and a Beading Class were held. The Adult Book
Club met. A lecture on "Options and Solutions for Homeowner" was not well attended.
The Storytime theme was "Concepts". Kandyce LaFleur presented the "Colors" program
the first week. Kids dyed a coffee filter butterfly at the program. At the "Spatial Relationships"
program, children wove ribbon in and out of berry baskets to make Easter baskets. At the
"Alphabet" program kids cut pictures out of newspaper ads and made a collage of things that
started with their initial. Counting stickers was easy and popular for the "Numbers" program.
Finally, for the "Shapes" program, children assembled a picture of ocean animals using squares,
triangles, hearts, semi -circles, ovals and stars.
APRIL 2009 STATISTICS
2008 2009
BORROWER CARDS
Last Month 3581 3543
New Cards 51 45
Cards reactivated 11 21
TOTAL 3643 3609
CIRCULATION
Nonfiction 315 332
Fiction 773 645
Junior Fiction 141 112
Children's Books 513 537
Leased Books 187 178
Interlibrary Loan 12 19
Spanish Materials 22 14
Audio Books 122 65
Music CDs 33 42
Video Materials 621 565
Equipment 2 2
TOTAL CIRCULATION 2741 2511
INTERNET USERS 940 804
PROGRAMS
Children's Programs 11 8
Children Attending 148 106
Adults Attending 68 46
Other Programs 3 5
Number Attending 21 23
VOLUNTEERS
Number of Adults 4 4
Number of Juniors 9 4
Number of Hours 79 44
Books 15371 15251
Leased Books 192 167
Paperback Fiction 2455 2469
Audio Books 589 585
Music CDs 407 385
CD-ROM 200 197
Videocassettes 901 883
DVD 451 556
Microfilm 75 79
Equipment 4 4
TOTAL COLLECTION 20645 20576
REVENUE
Fines $150.65 $170.60
Copies $119.95 $104.20
ILL Postage $24.12 $33.14
New Cards $2.25 $1.50
Lost Materials $19.99 $9.99
TOTAL $316,96 $319.43
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Celebrate National Library Week
A the Sanger Public Library
It's National Library Week, a time
to celebrate the contributions of librar-
ies, librarians and library workers in
schools, campuses and communities
nationwide - and the perfect time to
discover how worlds connect @ your
library.
The North Texas Book Festival be-
gins with the Book Trails Dinner on
Friday night, April 17th. Author Elmer
Kelton will be one of the speakers at
the dinner. Sanger Public Library will
be receiving a grant $1000 from the fes-
tival.this year! The Book Festival will
continue with author presentations,
books for sale and a puppet performer
8th. T
on Saturday, April 1he North
Texas Book Festival will be held in
Denton at the Center for Visual Arts. For
more information or to register for the
dinner go to www.ntbf.org.
First sponsored in 1958, National
Library Week is a national observance
sponsored by the American Library As-
sociation (ALA) and libraries across the
country each April.
For more information, visit the
Sanger Public Library at 501 Bolivar St,
call 458-3257 or see the library's Web
site at ntrls.tsl.state.tx.us/sanger. Li-
brary hours are Monday -Thursday
10:00-6:00, Friday 10:00-5:00 and Sat-
urday 10:00-2:00.
Beading Class and
Scrapbooking
offered at the
Sanger Public
Library
by Lynne S. Smiland
The right accessories can make or
break an outfit, say stylists and fashion
experts. Making your own jewelry is a
fun, less expensive way to have fresh
accessories, whether for a new outfit or
for and already in the closet. The Sanger
Public Library is repeating a popular
class to help you do just that.
Kandyce LaFleur will again present
"Introduction to Jewelry Making", on
Saturday, April 25, from 2-5 p.m. in the
library meeting room. The class is free,
including basic supplies, though
participants are welcome to bring their
own supplies if desired.
Sanger resident LaFleur has been
making jewelry for about 5 years, and is
experienced in creating earrings,
bracelets, and necklaces in a variety of
styles and methods. She especially
enjoys giving her unique creations as
personalized presents to special people
in her life.
The class will introduce the tools for
making jewelry, as well as the basic I
materials. Participants will learn how to j
at clasps and fittings, how to use
jump rings,
how to make and use headpins, and
ho
dan
w to make loops with wire to create
gles. Each participant can make a
pair of pierced earrings in class, and
should learn enough to start a more
complex project on their own.
Supplies will be provided for the
simple earrings, but if participants have
certain beads or findings they want to use
they should bring those. Those who want
to also make a bracelet or necklace in
class will need to bring their own beads
and charms for that, but other supplies
such as clasps and crimp tubes will be
provided. Extra tools such as long -nose
pliers, round -nose pliers, crimp pliers,
and wire cutters would also be helpful.
Participants from the first beading
class in February are welcome to come
back,.and possibly make something more
complex. Space may be limited, and the
previous class was almost full, so
reservations are suggested for this free
jewelry making class. To reserve a place,
or for more information, call the Sanger
Public Library at 458-3257, or go by 501
Bolivar.