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06/01/2009-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, DUNE I, 2009 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section. CONSENT AGENDA 3. a) Approve Minutes: May 18, 2009 -- Work Session May 18, 2009 — City Council b) Disbursements c) Appoint Mike Walker to Fill the Unexpired Term on the Planning and Zoning Commission Vacated by Russell Martin 4. Consider any Items Removed from Consent Agenda. 5. Consider and Possible Action on Award to KSA Engineers, Inc. for the Evaluation of Existing Water Wells. 6. Information Items: a) Letter from Citizen Regarding Recycling 7. Executive Session: Pursuant to Open Meetings Act, Chapter 551, Texas Government Code, Subchapter D, 551.072, Deliberations Regarding Real Property. a) Discussion on Renewing Lease with Denton County Builders Located at 125 Bolivar Street, Sanger, Texas. 8. Reconvene: Into Regular Session and Consider Action, if any, on Items Discussed in Executive Session. 9. Adjournment. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board at the Ci Hall of the Ci �,.�i.���ei'•'%Texas a lace convenient and Following (9)1 readily accessible to the genera date and time: Mt and,oall remain posted until in Rosalie Chavez, City Se City of Sanger, Texas public at is adjo . �an at notice was posted on the i (� � p.m. This notice was removed from the official bulletin board on T MINUTES: CITY COUNCIL WORK SESSION MINUTES MAY 189 2009 PRESENT: Mayor Joe Higgs, Councilman Garza, Councilman Robert Patton, Councilman Thomas Muir MEMBERS ABSENT: Councilman Glenn Ervin, Councilman Walker OTHERS PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager, Idaleene Fuqua, John Chambers, Beth Stripling 1. Call Meeting to Order. Mayor Higgs called the meeting to order. 2. Presentation by Idaleene Fuqua on a Monument Recognizing the City of Sanger's Railroad History. Idaleene Fuqua addressed the Council and introduced Ms. Beth Stripling and John Chambers who were in attendance. Ms. Stripling is the Chairman of the Marker Committee for the Denton County Historical Society and has worked directly with the State Historic Commission in Austin. Ms. Fuqua proceeded in providing the Council with some written material containing the railroad history of Sanger. Her purpose is to get something established to commemorate the beginning of Sanger. She indicated the process is lengthy. She would like the Council to back this, provide a place for the marker, maintain it and place it in an attractive setting. She would like for the citizens of Sanger to become aware of the history of Sanger. She is only interested in the history up to the time the Depot was moved off the Santa Fe property. At this time, it ceased to be Santa Fe property which was around 1984. Ms. Fuqua indicated that she has set up some of her own personal funds to see that this project is completed. Lengthy discussion continued regarding the Santa Fe depot and the process involved when it was moved. Ms. Stripling proceeded to discuss the application process which will come through the Denton County Historical Commission. It is then submitted to Texas Historic Commission. She also discussed the time4rame involved. The Historic Commission will open the application process on October 1st and funding will be for the year 2010. The application fee is $100.00 and the prices of the markers vary. The large marker was $1500 and $1000 for the smaller marker. They are asking the City to be a co-sponsor for the marker. Ms. Stripling indicated Sanger is a historical city. She also discussed the other markers that are located in Sanger. Discussion Sanger. continued concerning the railroad and the impact it had on the history of Mr. Chambers indicated that he is willing to donate some of his personal funds to go toward this effort. He also indicated that funds could be raised from donations from the general public. Mayor and Council thanked Mrs. Fuqua, Mr. John Chambers and Ms. Stripling for coming. 3. Discussion of Bond Issue. Ted Christensen, with Government Capital, addressed the Council concerning a bond issue for Certificates of Obligation. Mr. Christensen indicated that he had met with the EDC (4B Board) a few weeks ago concerning the financing for the Sports Complex Park. The EDC was getting ready to purchase the property to move forward with this project. He discussed that the EDC will be contributing most of the money for this debt. The reason that they are purposing Certificates of Obligation is to get a better credit rating and interest rate. If they were to do a bond rating for EDC for sales tax revenues only it would be at least 100 basis points higher. The EDC can get a better interest rate if taxes are backing the debt. The EDC's debt portion will be around $180,000 to $190,000 a year. The Certificates of Obligation will be for $3 million and the total debt payment will be around $250,000 to $255,000 a year. The City's debt obligation will be around $60,000 to $70,000 a year. The City's fund can be used for other City -type improvements. Mr. Christensen continued with a discussion concerning the financing for the issuance of this project. A public sale will cost more to issue publicly because they have to pay an underwriter, underwriter's counsel, underwriter's discount, and they have to buy insurance to get a rating. It costs twice as much to issue, but the effective interest rate, even after you account for all these expenses, will still be less. He believes he can get this done for about a 4.4% interest rate for a 17-year bond issue. He recommended to Council to proceed with the public sale. Mr. Christensen discussed the publication process that would give notice to the public of the intent to issue bonds. This will be advertised for two weeks in the City's official newspaper to allow the community to respond. The citizens of the community can petition to not allow this to happen. It will require more than 10% of the signatures of the registered voters to require an election if they disapprove. Mr. Christensen explained the process for the Council to review and approve the pre - sale of the bonds. There is an official statement they approve to issue the bonds, and then it is then submitted to the Attorney General for approval. After two or three weeks they will file the bonds. Mr. Christensen recommended that as the financial advisor of the City, there should be a letter of agreement that spells out the terms of the EDC's contribution to the City to pay for their portion of the debt. This has to be approved prior to approval of the bonds. Councilman Muir asked if there was a certain amount of debt that could be issued to stay under a certain amount on the tax rate. Mr. Christensen explained that the ad valorem tax can't exceed 50 cents. This bond issue will have minimal impact on the City's tax rate. The City Manager indicated that next year our aggregated debt will go down. The City Manager discussed that the additional funds that the City is borrowing is to fix some draining problems that are major issues. He explained the importance of taking care of the drainage problems that are all over town. They will prioritize the problems by urgency and cost. 4. Overview of Items on Regular Agenda. City Manager discussed item # 7 on the agenda. He indicated this was a recommendation by the auditors to raise the capitalization limit to $5,000 on any single item before it is depreciated. The City currently capitalizes any single item that is $1,000 which gets very cumbersome on what has to be depreciated. On item # 8 the City Manager indicated that this basically completes the Streetscape Project. The 4B Board has approved funding for an additional $64,000. There was some additional work that was done that included moving the Embarq phone line that was across the street to get those out of the view of the street, additional concrete work on the sidewalks, and pulling up and relaying the entire street. The work has been completed, and this is the final accounting of the project. 5. Adjournment. Mayor Higgs adjourned the meeting MINUTES: CITY COUNCIL MINUTES May 18, 2009 PRESENT: Mayor Joe Higgs, Councilman Garza, Councilman Robert Patton, Councilman Thomas Muir MEMBERS ABSENT: Councilman Glenn Ervin, Councilman Walker OTHERS PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Higgs called meeting to order, Councilman Garza led the invocation, followed by Councilman Muir leading the Pledge of Allegiance. 2. Consider and Approve the Canvass of the Votes From the May 9, 2009 General Election. a) Issue Certificates of Election, Statement of Elected Officer, Oath of Office b) Election of Mayor Pro-Tem Mayor Higgs indicated that the total number of voters were 234 and proceeded to canvass the votes from the May 9`h General Election as follows: City Council Place 1 Early Election Day Total Thomas Muir 94 108 202 City Council Place 3 Russell Martin 84 114 198 Jimmy Evans 17 18 35 City Council Place 5 Samantha Renz 22 40 62 Robert Patton 79 91 170 a) The Certificates of Elections. Statement of Elected Officer were signed by newly elected Council, City Councilman Place 1- Thomas Muir, City Councilman Place 3-Russell Martin, and City Councilman Place 5-Robert Patton, The City Secretary proceeded to swear in the newly -elected Council. b) Motion was made by Councilman Patton to re-elect Glenn Ervin as Mayor Pro- Tem, and to approve the canvass of the votes. Seconded by Councilman Garza. Motion carried unanimously. 3. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section. CONSENT AGENDA 4. a) Approve Minutes: May 4, 2009 — Work Session May 4, 2009 — City Council c) Disbursements Motion was made by Councilman Muir to approve the consent agenda as presented. Seconded by Councilman Ervin. Motion carried unanimously. 5. Consider any Items Removed from Consent Agenda. 6. Consider and Possible Action on Resolution #ROS-OS-09 by the City Council of the City of Sanger, Texas, Authorizing and Approving Publication of Notice of Intention to Issue Certificates of Obligation and Providing an Effective Date. Motion was made by Councilman Ervin to Approve Resolution #ROS-OS-09. Seconded by Councilman Garza. Motion carried unanimously. 7. Consider and Possible Action on Raising the Capitalization Limit to $5,000.00 or Over. The City Manager indicated this is a recommendation from our auditors that we raise our capitalization limit. This is for the new items we buy that have to be depreciated on the depreciation schedule. Motion was made by Councilman Patton to raise the capitalization limit to $5,000 or over. He expressed the `over" limit thinking that there are so many items that are purchased. The City is growing and a lot of stuff is going on, and if the City has to keep track of those items in today's market, he considers $5,000 too low. He would like for this to be reconsidered again, sometime at a later date. City Manager indicated the $5,000 is the number that is set by the State for the schools. There is not a set number for cities. Discussion continued concerning the depreciation of items. Seconded by Councilman Muir. Motion carried unanimously. Councilman Ervin asked for clarification of "or more". The City Manager indicated it is anything that is over $5,000 or more will be capitalized. 8. Consider and Possible Action on Approving the Expenditure of no to $64,000 in 4B Funds for Additional Work on the Streetscape Project. City Manager indicated this is for the additional work that was done on the Streetscape project. This was approved by the 4B at the0r last meeting. Councilman Muir asked if this was additional work that was done outside the scope of the original agreement. The City Manager indicated that it is. The 4B had approved the additional work as they proceeded, but staff did not have a running total on the final cost. Motion was made by Councilman Ervin to approve the expenditure of up to $64,000 in 4B funds for additional work on the Streetscape Project. Seconded by Councilman Garza. Motion carried. The vote taken was as follows: Councilman Muir, Councilman Garza, Councilman Ervin, Councilman Patton voted yes. Councilman Martin abstained. 9. Information Items: a) City of Sanger Investment Report b) Monthly Financial Statement c) 2007-2008 Equity Return — Workers Compensation and Liability Funds The City Manager advised that the City received $16,458 from TML as an equity return on worker's compensation liability fund. These funds were deposited in the contingency fund. d) Library Monthly Report 10. Adjournment. Mayor Higgs adjourned the meeting. 5/19/2009 3:00 PM A / P CHECK REGISTER PACKET: 02351 CC PACKET VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 07860 ACT PIPE SUPPLY, INC I-311409 REDUCER,BOLT KIT,SADDLE R 5/19/2009 00180 AMERICAN MESSAGING I-H1617057JE PAGERS MAY 09 R 5/19/2009 18100 AMERICAN MUNICIPAL SERVICES I-3952 WARRANT COLLECTION R 5/19/2009 10980 AQUA-REC, INC. I-20622 ACCU-TAB R 5/19/2009 03330 BAKER & TAYLOR I-S68639140 22 MUSIC CD'S R 5/19/2009 10760 BRODART CO I-946032 CD CASES,CASSETTE R 5/19/2009 11220 BSN/COLLEGIATE PACIFIC I-93075904 ENDURO FENCING/SOCKETS R 5/19/2009 I-93083634 PLATE & ANCHOR,PLUGS R 5/19/2009 0 CONLEY SAND & GRAVEL 1-8687 10 YDS VOLLEY BALL SAND R 5/19/2009 00650 CONTINENTAL RESEARCH CORP I-313007-CRC-1 VELCRO ROLL R 5/19/2009 08770 CPI OFFICE PRODUCTS I-2261561-0/-1 OFFICE SUPPLIES R 5/19/2009 11570 CULLIGAN I-2009OS191802 4/10 - 5/10/09 WATER R 5/19/2009_ 00710 DATA BUSINESS FORMS INC. I-69450 LETTERHEAD,ENVELOPES R 5/19/2009 I-69450/69444 LETTERHEAD,ENVELOPES R 5/19/2009 I-69666 CITATION BOOKS R 5/19/2009 I-69668 PO REQUESTS R 5/19/2009 I-69673 2 DESK SIGNS R 5/19/2009 03140 DATA FLOW: CLASSIC COMPUTER SUPPLIES, INC. I-51174 UTILITY BILLS R 5/19/2009 I-51174- DATA FLOW: CLASSIC COMPUTER SU R 5/19/2009 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 433.52CR 039577 433.52 27.57CR 039578 27.57 1,063.05CR 039579 1,063.05 581.25CR 039580 581.25 19.98CR 039581 19.98 98.13CR 039582 98.13 724.17CR 039583 162.62CR 039583 886.79 900.00CR 039584 400.00 137.18CR 039585 137.18 136.66CR 039586 138.66 49.54CR 039587 44.54 490.51CR 039588 30.41CR 039588 465.14CR 039588 381.76CR 039588 33.40CR 039588 1,401.22 1,399.79CR 039589 O.OlCR 039589 1,399.80 5/19/2009 3:00 PM A / P CHECK REGISTER PACKET: 02351 CC PACKET VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 13620 DEVICES & CALIBRATION SERVICES, INC I-08-12042 YEARLY CALIBRATION R 5/19/2009 17640 DOLLAR GENERAL - CHARGED SALES C-102523- DOLLAR GENERAL - CHARGED SALES R 5/19/2009 I-102523 LYSOL SPRAY & WIPES R 5/19/2009 20640 FOSTERS LOCK SERVICE I-3234 REKEY/SECURE 103 BOLIVAR R 5/19/2009 18790 FUELMAN I-NP18098217 FUEL 4/27/09 - 5/3/09 R 5/19/2009 02610 HD SUPPLY, INC I-1205019-00 CL200 METER 16S ITRON R 5/19/2009 20560 HERITAGE POOLS I-1 MURIATIC ACID,SHOCK R 5/19/2009 18230 JAMES HUNTER I-200905191800 PEST MANAGEMENT CLASS R 5/19/2009 4)0 JAGOE-PUBLIC CO., INC. I-10048MB 50 TONS HOTMIX R 5/19/2009 01380 KARL-KLEMENT FORD, INC. I-204471 OIL DIPSTICK,HEADLIGHT R 5/19/2009 I-FOCS85803 ENGINE REPAIR M672-25 R 5/19/2009 01310 LUTTRULL MCNATT, INC. I-512808/512795 DOOR HANDLE,LIGHT,SHIFT R 5/19/2009 10470 MARTIN APPARATUS I-3003414 SWIVEL CHUTE EXTENSION R 5/19/2009 04850 MICRO MARKETING ASSOC.LLC I-296452 6 AUDIO BOOKS R 5/19/2009 02970 OFFICE DEPOT I-472122754001 OFFICE SUPPLIES R 5/19/2009 19200 PATH MARK TRAFFIC PRODUCTS OF TEXAS,INC. I-0057980 DRIVE RIVET,BOLTS&NUTS R 5/19/2009 PAGE: 2 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 350.00CR 039590 350.00 1.99 039591 19.49CR 039591 18.00 831.20CR 039592 831.20 1,231.92CR 039593 1,231.92 660.00CR 039594 660.00 340.00CR 039595 340.00 12.50CR 039596 12.50 388.85CR 039597 388.85 86.04CR 039598 14,092.63CR 039598 14,178.67 201.55CR 039599 201.55 1,847.67CR 039600 1,847.67 195.36CR 039601 195.36 179.71CR 039602 179.71 198.00CR 039603 198.00 5/19/2009 3:00 PM A / P CHECK REGISTER PAGE: 3 PACKET: 02351 CC PACKET VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 20580 PREMIER BLUEPRINTING I-399 COPIES SURVEY/WE PACKAGE R 5/19/2009 10.50CR 039604 10.50 17260 QUEST CARE I-0409 MEDICAL CONTROL APRIL 09 R 5/19/2009 500.000R 039605 500.00 02120 QUILL, INC. 1-6383183/6428237/63 OFFICE SUPPLIES R 5/19/2009 83.40CR 039606 83.40 02170 REINERT PAPER & CHEMICAL, INC. I-233143 TOWELS,TP,DISINFECTANT R 5/19/2009 86.74CR 039607 86.74 11170 RICOH AMERICAS CORP:QDS I-14184284 COPIER AGREEMENT R 5/19/2009 227.71CR 039608 227.71 02260 S&S TELEMETRY I-8358 WELL 5 HEATER/LABOR R 5/19/2009 463.80CR 039609 463.80 16870 SEBCO I-151462 22 BOOKS R 5/19/2009 407910CR 039610 407.10 02370 SHERWIN WILLIAMS I-78503 10 GALLONS PAINT R 5/19/2009 186.4OCR 039611 186.40 11820 STEWART ORGANIZATION I-98059 COPIER LEASE R 5/19/2009 34.6OCR 039612 34.60 18110 STRATEGIC GOVERNMENT RESOURCES, INC. I-3790 RED FLAG BRIEFING BOOK R 5/19/2009 39.000R 039613 39.00 20550 STRYKER I-562875M PRO COT,ANTLER BASE R 5/19/2009 493.00CR 039614 493.00 15250 SUDDENLINK I-200905191801 INTERNET R 5/19/2009 109995CR 039615 109.95 16340 SUN BELT RENTALS, INC. I-200905191803 ELECT SCISSORLIFT R 5/19/2009 726.5OCR 039616 726.50 11790 TAMI TABER I-200905141798 TMHRA CONF JUNE 3-5 R 5/19/2009 569.79CR 039617 569.79 5/19/2009 3:00 PM A / P CHECK REGISTER PAGE: 4 PACKET: 02351 CC PACKET VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 19460 TCI TIRE CENTERS I-6270002021 6 TIRES R 5/19/2009 1,236.36CR 039618 11236.36 02690 TECHLINE, INC. I-1441758-00 GRAND/ NO NUT LUGS R 5/19/2009 600a00CR 039619 600.00 03930 THE LIBRARY STORE, INC. I-743745 TAPE,SLEEVES,CASSETTES R 5/19/2009 69.86CR 039620 69.86 19260 TYLER TECHNOLOGIES I-76942 WEB HOSTING & SUPPORT R 5/19/2009 125.00CR 039621 I-77071 ANNUAL PRINTER MAINT R 5/19/2009 372.00CR 039621 497.00 02910 UPPER TRINITY I-W270905 VOLUME & DEMAND APRIL 09 R 5/19/2009 16,638.69CR 039622 16,638.69 11430 USA BLUEBOOK, INC. I-748643 SINGLE CYLINDER SCALE R 5/19/2009 11205.03CR 039623 11205.03 03440 VERMEER EQUIP. OF TEXAS I-F48362 FUEL FILTERS R 5/19/2009 43.62CR 039624 43.62 30 WAYNE'S CARPET I-325 CARPET IN MEETING ROOM R 5/19/2009 11831.33CR 039625 11831.33 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 49 0.00 53,320.50 53,320.50 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 49 0.00 53,320.50 53,320.50 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 5/14/2009 1:08 PM A / P CHECK REGISTER PAGE: 1 PACKET: 02356 Regular Payments VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 01550 ATMOS I-200905141790 GAS UT APRIL 09 R 5/14/2009 16.45CR 039552 I-200905141791 GAS UT APRIL 09 R 5/14/2009 19.70CR 039552 I-200905141792 GAS UT APRIL 09 R 5/14/2009 21.21CR 039552 57.36 19240 BANKERS CREDIT CARD SERVICE I-200905121789 TMHRA/TML R 5/14/2009 161.06CR 039553 161.06 15100 JOSH BISHOP I-200905111784 CRIME SCENE CLASS R 5/14/2009 50.00CR 039554 50.00 00600 CITY OF SANGER I-200905141799 3/20 - 4/20/09 R 5/14/2009 351038.48CR 039555 35,038948 16860 GRAINGER I-9857409099/906326 MISC SUPPLIES R 5/14/2009 11239.86CR 039556 I-9861990779/9589819 STRETCH WRAP,STEEL R 5/14/2009 636.97CR 039556 1,876.83 13280 HCSB I-54 LEASE #2004096 #54 R 5/14/2009 736.00CR 039557 736.00 20670 ICMA I-200905141797 MIKE BRICE - RENEWAL R 5/14/2009 763.20CR 039558 763.20 08020 RONALD KINNEY I-200905111785 FIELD TRAINING OFFICER R 5/14/2009 62.50CR 039559 62.50 01570 LOWE'S COMPANIES, INC. I-38108 12 6V BATTERIES R 5/14/2009 46.44CR 039560 46.44 17900 LOWER COLORADO RIVER AUTHORITY I-LB57749 DRINKING WATER TEST R 5/14/2009 620.00CR 039561 620.00 08070 ALICE MADDEN 1-051209 MAY 9 2009 ELECTION R 5/14/2009 117900CR 039562 117.00 16060 ANDREW NEIGHBORS I-200905141793 HOT LINE/THREE PHASE TRAN R 5/14/2009 210600CR 039563 210.00 1 NICKI NELSON I-200905121787 REFUND OVERPAYMEN R 5/14/2009 601.73CR 039564 601.73 5/14/2009 1:08 PM A / P CHECK REGISTER PACKET: 02356 Regular Payments VENDOR SET: 99 BANK SB99 SB-ACCOUNTS PAYABLE FUND PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 08870 NORTHERN TOOL I-19782513 TOOL STORAGE CABINETS R 5/14/2009 268936CR 039565 268.36 06750 MIKE RILEY I-200905111783 CULT. DIVERSITY/INVEST TO R 5/14/2009 25.000R 039566 25.00 13380 SANGER BANK I-46 ACCT# 07071866 00065 #46 R 5/14/2009 11120.04CR 039567 I-46- ACCT # 07071866 00055 #46 R 5/14/2009 1,542.07CR 039567 21662.11 15490 EVELYN SHAW I-051209 MAY 9 2009 ELECTION R 5/14/2009 160900CR 039568 160.00 20600 ELIZABETH SPRINGER I-051209 MAY 9 2009 ELECTION R 5/14/2009 l60wOOCR 039569 160.00 19850 LAWRENCE STEVENSON I-200905111786 MEALS- CULTURAL DIVERSITY R 5/14/2009 12.50CR 039570 12.50 16340 SUN BELT RENTALS, INC. I-19643019-002 25-26' ELECT SCISSOR R 5/14/2009 431.68CR 039571 431.68 "'.0 SELINA SWAIM I-200905121788 REIMB FOOD FOR TRASH OFF R 5/14/2009 114.23CR 039572 114.23 04960 TEXAS MUNICIPAL CLERKS PROGRAMS 1-200905141794 ELECTION LAW MANUAL 4TH R 5/14/2009 96.50CR 039573 96.50 17400 PRECIOUS THOMPSON I-200905141795 USB FLOPPY DRIVE R 5/14/2009 21.64CR 039574 I-50709 WIRELESS ROUTER R 5/14/2009 43.29CR 039574 I-50709-1 USB FLOPPY DRIVE R 5/14/2009 21.65CR 039574 I-5109 IT SUPPORT APRIL 09 R 5/14/2009 11394.3BCR 039574 1/480996 07700 JOSHUA VEST I-2009051117B2 CULT DIV/INV TOPICS R 5/14/2009 25.000R 039575 25.00 19160 WORKERS ASSISTANCE PROGRAM, INC. I-32722 APRIL 09 - 60 EMPLOYEES R 5/14/2009 160920CR 039576 160.20 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 25 0.00 45,937.14 45,937.14 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 25 0.00 45,937.14 45,937.14 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 Bi' ''T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02300 SANGER COURIER: LEMONS I-00011188 001-15-5230 ADVERTISING ELECTION NOTICE 000000 137.50 99-07750 HOME DEPOT/GECF I-1150647 001-15-5310 R & M BUILDIN AIR FILTERS 000000 23.22 99-20410 CARE N0W CORPORATE I-826427 001-15-5180 MEDICAL/PHYSI D/S STANDARD 4/20/09 000000 35.00 DEPARTMENT 15 ADMINISTRATION TOTAL: 195.72 ------------------------------------------------------------------ 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 18 PUBLIC WORKS ADMIN. BANK: SB99 Bi'"'"'^T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-15890 ALL AMERICAN SURVEYING I-200905221807 001-18-5440 ENGINEERING/A lst/2nd DRAINAGE,LOIS RD 000000 320.00 99-20410 CARE NOW CORPORATE I-826427 001-18-5180 MEDICAL/PHYSI D/S STANDARD 4/20/09 000000 35.00 DEPARTMENT 18 PUBLIC WORKS ADMIN. TOTAL: 355.00 ------------------------------------------------------------------------------ 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 20 POLICE BANK: SB99 BT`T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------- 99-01830 NOR-TEX COMMUNICATIONS I-15698 001-20-5310 REPAIR & MAIN REPLACE TRUNK CARD 000000 495.00 99-17190 TOMAR ELECTRONICS I-005175/005683 001-20-5260 SAFETY EQUIPM LIGHT BAR PACKAGE 000000 4,235.94 99-18670 CARROLL TREGO I-144448 001-20-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 000000 46.45 99-19360 LEADS ON LINE I-214988 001-20-5451 ANNUAL SOFTWA SEARCH SERVICE RENEWAL 000000 1,428.00 99-20410 CARE NOW CORPORATE I-826427 001-20-5180 MEDICAL/PHYSI D/S STANDARD 4/20/09 000000 35.00 DEPARTMENT 20 POLICE TOTAL: 6,240.39 ------------------------------------------------------------------- 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 22 ANIMAL CONTROL BANK:, SB99 BD'" ''T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME ------------- DESCRIPTION CHECK# AMOUNT 99-00270 ANIMAL HOSPITAL ON MILA I-105906 001-22-5248 ANIMAL CARE E VET SERVICE APRIL 09 000000 191.25 99-00790 COUNTY BUILDERS SUPPLY, I-1023239 001-22-5250 TOOLS & EQUIP WATER HOSE 000000 21.99 99-18790 FUELMAN I-NP18206348 001-22-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 000000 524.70 ------............. --------------............ ----------- -----........ DEPARTMENT 22 -----------....... ANIMAL CONTROL ------.......... TOTAL: -----......------------------ 737.94 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99 B11 ''T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18670 CARROLL TREGO I-144448 001-24-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 000000 194.10 99-18790 FUELMAN I-NP18206348 001-24-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 000000 194.67 99-19500 NAPA AUTO PARTS I-161952/161730 001-24-5325 R & M MOTOR V AUTO BATTERY CHARGER 000000 73.11 ------------------------------------------------------------------------------------------------------------------------------------ DEPARTMENT 24 FIRE DEPARTMENT TOTAL: 461.88 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 25 AMBULANCE BANK: SB99 BU"'T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00420 BOUND TREE MEDICAL, LLC I-87061650 001-25-5262 EMS SUPPLIES CHEST DECOMPRESSION SET 000000 51.96 I-87061650 001-25-5262 EMS SUPPLIES SHIPPING 000000 9.00 99-05600 MOORE MEDICAL CORP. I-81028362 99-16240 SCHAD & PULTE I-174913 I-175355 I-68231 I-68746 99-18670 CARROLL TREGO I-144448 99-18790 FUELMAN I-NP18206348 99-19500 NAPA AUTO PARTS I-162159/162435 001-25-5262 EMS SUPPLIES MEDICAL SUPPLIES 000000 367.22 001-25-5262 EMS SUPPLIES MEDICAL OXYGEN 000000 36.00 001-25-5262 EMS SUPPLIES MEDICAL OXYGEN 000000 25.00 001-25-5262 EMS SUPPLIES RENT MARCH 09 000000 14.00 001-25-5262 EMS SUPPLIES RENT APRIL 09 000000 14.00 001-25-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 000000 64.70 001-25-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 000000 159.90 001-25-5325 R & M MOTOR V VACUUM PUMP 000000 124.12 ------------------------DEPARTMENT 25 AMBULANCE --------------------------------TOTAL: ------------865.90 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 26 MUNICIPAL COURT BANK: SB99 BIT 'T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-03710 DENTON CO SHERIFF'S DEP I-200905221805 001-26-5379 JAIL FEES CAROLYN YATES 000000 60.00 I-200905221805 001-26-5379 JAIL FEES BOBBY PRICE 000000 40.00 I-200905221805 001-26-5379 JAIL FEES STEVEN EWING 000000 60.00 99-04550 TCCA NORTH TEXAS CHAPTE I-200905221808 001-26-5235 DUES & REGIST LEGISLATIVE UPDATE TRAIN 99-08460 DELL COMPUTERS, LLP I-XD741NR16 001-26-6025 COMPUTER HARD NEW COMPUTER 99-08770 CPI OFFICE PRODUCTS I-2279308-0 001-26-5210 OFFICE SUPPLI COLOR PAPER,LABELS,CALCUL DEPARTMENT 26 MUNICIPAL COURT ---------------------------------------- 000000 50.00 000000 837.00 000000 84.54 TOTAL: 1,131.54 ----------------------- 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 30 STREETS BANK: SB99 BU""ET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02200 ROADRUNNER TRAFFIC SUPP I-35574 001-30-5380 STREET SIGNS CAPS FOR SQUARE POST 000000 662.50 I-35574 001-30-5380 STREET SIGNS 12" EXT CROSSES 000000 662.50 99-08690 O'REILLY AUTO PARTS I-154403.153528.1535 001-30-5325 99-17380 THE GLOVE GUY I-1065-1120 001-30-5260 I-1065-1120 001-30-5260 I-1065-1120 001-30-5260 I-1065-1120 001-30-5260 99-18670 CARROLL TREGO I-144448 001-30-5325 99-18790 FUELMAN I-NP18206348 001-30-5320 R & M MOTOR V OIL, BRAKE FLUID, CONNECTOR 000000 SAFETY EQUIPM NEMISIS SAFETY GLASSES 000000 SAFETY EQUIPM 12 COWHIDE W/ PULL STRAP 000000 SAFETY EQUIPM 3 PIGSKIN W/ STRETCH BACK 000000 SAFETY EQUIPM DISCOUNT 000000 R & M MOTOR V 55 GAL DRUM ENGINE OIL MOTOR VEHICLE 5/9/ - 5/10/09 FUEL DEPARTMENT 30 STREETS 000000 000000 TOTAL: 48.00 120.00 48.00 43.20- 336.94 105.49 1,963.64 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 32 PARKS BANK: SB99 BU"""T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00790 COUNTY BUILDERS SUPPLY, I-10023171 001-32-5343 SPORTS FIELD WIRE WHEEL/SAND 000000 7.38 I-10023182 001-32-5343 SPORTS FIELD 90,SPIKES,STRING,PVC 000000 17.22 99-05510 IESI I-0004220494 001-32-5345 LEASE EQUIPME ROLL OFFS - TRASH OFF 000000 454.73 99-18670 CARROLL TREGO I-144448 001-32-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 000000 163.41 99-18790 FUELMAN I-NP18206348 001-32-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 000000 121.68 99-19500 NAPA AUTO PARTS I-162159/162435 001-32-5325 R & M MOTOR V AIR FILTERS 000000 119.14 ------------------------------------------------------------------------------------------------------------------------------------ DEPARTMENT 32 PARKS TOTAL: 883.56 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 34 POOL BANK: SB99 BfT 'T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-20560 HERITAGE POOLS I-436 001-34-5324 R & M EQUIPME NYLON BRUSH 000000 21.99 I-436 001-34-5324 R & M EQUIPME NYLON BRUSH 000000 29.99 I-436 001-34-5324 R & M EQUIPME DURAPRO POLES 000000 139.98 DEPARTMENT 34 POOL TOTAL: 191.96 --------------------------------------------------------------------------------------------- 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 36 FLEET SERVICES BANK: SB99 BP.,.........'T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00790 COUNTY BUILDERS SUPPLY, I-10223146 001-36-5245 MECHANIC SHOP STAPLES & STRING 000000 6.74 99-08690 O'REILLY AUTO PARTS I-148427/148436 001-36-5223 CHEMICALS ADHESIVE,GASKET MARKER 000000 9.97 I-154403.153528.1535 001-36-5223 CHEMICALS OIL,BRAKE FLUID,CONNECTOR 000000 29.94 99-09040 J RANDY THOMPSON I-94569 001-36-5250 TOOLS & EQUIP TIRE PRESSURE SENSOR KIT 000000 449.50 99-18670 CARROLL TREGO I-144448 001-36-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 000000 19.09 99-18790 FUELMAN I-NP18206348 99-19500 NAPA AUTO PARTS I-161224 001-36-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 000000 28.06 001-36-5252 MECHANIC SUPP PULL ROPE, STOCK 000000 92.94 DEPARTMENT 36 FLEET SERVICES TOTAL: 585.74 ------------------------------------------------------------------ 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 42 LIBRARY BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # -------------- G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-03330 BAKER & TAYLOR I-W20668970 001-42-5227 BOOKS & OTHER 22 MUSIC CD'S-RCVD 1 CD 000000 7.48 99-04850 MICRO MARKETING ASSOC.L I-296988 001-42-5227 BOOKS & OTHER RCVD 5 AUDIO BOOKS 000000 29.99 I-297162 001-42-5227 BOOKS & OTHER BIG BOOK OF SELF-PROMOTIO 000000 45.49 I-297162 001-42-5227 BOOKS & OTHER LIBERTY & TYRANNY 000000 22.75 I-297162 001-42-5227 BOOKS & OTHER SHIPPING 000000 6.00 I-298166 001-42-5227 BOOKS & OTHER MARTHA STEWARTS ENCYCLOPD 000000 31.85 I-298166 001-42-5227 BOOKS & OTHER NATIONAL GEOGRAPHIC COMPL 000000 27.25 I-298166 001-42-5227 BOOKS & OTHER FIGHT FOR YOU MONEY 000000 23.66 I-298166 001-42-5227 BOOKS & OTHER IDIOTS GUIDE: GREEN CLEAN 000000 13.60 I-298166 001-42-5227 BOOKS & OTHER GO DOWN TOGETHER: TRUE ST 000000 24.57 I-298166 001-42-5227 BOOKS & OTHER SHIPPING 000000 7.00 99-10760 BRODART CO I-B479572 001-42-5227 BOOKS & OTHER 17 BOOKS- RCVD 1 BOOKS 000000 14.69 I-B489919 001-42-5227 BOOKS & OTHER SUSTAINABLE HOMES USA 000000 35.55 99-20690 FOSTERS LOCK SERVICE I-3293 001-42-5310 R & M BUILDIN REPLACE FRONT DOOR LOCK 000000 119.95 DEPARTMENT 42 LIBRARY TOTAL: 904.83 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 44 COMMUNITY CENTER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-07750 HOME DEPOT/GECF I-1150647 001-44-5310 R & M BUILDIN THRESHOLD 000000 8.96 DEPARTMENT 44 COMMUNITY CENTER TOTAL: 8.96 ----------------------------------------------------------------------- 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 46 ECONOMIC DEVELOPMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VAR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-20660 THE OLD PILOT, INC I-105 001-46-5430 PROFESSIONAL PROP INSPECTION - WE PACK 000000 2,500.00 DEPARTMENT ------------------------------------- 46 ECONOMIC DEVELOPMENT FUND 001 GENERAL FUND TOTAL: 2,500.00 ------------------------ TOTAL: 16,527.06 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02300 SANGER COURIER: LEMONS I-00011188 008-15-5230 ADVERTISING SPORTS PAGE, ELECT NOTICE 000000 137.50 99-077SO HOME DEPOT/GECF I-1150647 008-15-5310 R & M BUILDIN AIR FILTERS, THRESHOLD 000000 23.22 99-20410 CARE NOW CORPORATE I-826427 008-15-5180 MEDICAL/PHYSI D/S STANDARD 4/20/09 000000 35.00 DEPARTMENT 15 ADMINISTRATION TOTAL: 195.72 ---------------------------------------------------------------------- 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 18 PUBLIC WORKS ADMIN. BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-15890 ALL AMERICAN SURVEYING I-200905221807 008-18-5440 ENGINEER/ARCH lst/2nd DRAINAGE,LOIS RD 000000 320.00 99-20410 CARE NOW CORPORATE I-826427 008-18-5180 MEDICAL/PHYSI D/S STANDARD 4/20/09 000000 35.00 DEPARTMENT 18 PUBLIC WORKS ADMIN. TOTAL: 355.00 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 19 DATA PROCESSING BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18100 AMERICAN MUNICIPAL SERV I-3959 008-19-5745 MUNICIPAL SER BAD DEBT COLLECTION 000000 413.40 99-19260 TYLER TECHNOLOGIES I-76941 008-19-5451 ANNUAL SOFTWA WEB SUPPORT,ONLINE BILLIN 000000 110.00 DEPARTMENT 19 DATA PROCESSING TOTAL: 523.40 ------------------------------------------------------------------ 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 36 FLEET SERVICES BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEivuOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00790 COUNTY BUILDERS SUPPLY, I-10223146 008-36-5245 JANITORIAL SU STAPLES & STRING 000000 6.74 99-08690 O'REILLY AUTO PARTS I-148427/148436 008-36-5223 CHEMICALS ADHESIVE,GASKET MAKER 000000 9.47 I-154403.15352891535 008-36-5223 CHEMICALS OIL,BRAKE FLUID,CONNECTOR 000000 29.94 99-09040 J RANDY THOMPSON I-94569 00B-36-5250 TOOLS & EQUIP TIRE PRESSURE SENSOR KIT 000000 449.50 99-18670 CARROLL TREGO I-144448 99-18790 FUELMAN I-NP18206348 99-19500 NAPA AUTO PARTS I-161224 008-36-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 008-36-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 008-36-5252 MECHANIC SUPP PULL ROPE- STOCK DEPARTMENT 36 FLEET SERVICES --------------------------------------------------------- 000000 19.10 000000 28.06 000000 92.94 TOTAL: 585.75 ------------------------------ 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 WATER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENuOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-07860 ACT PIPE SUPPLY, INC I-313983 008-50-5358 WATER MAIN AP 2" IP SADDLE 000000 81.42 I-313983 008-50-5358 WATER MAIN AP 2" THRD GATE VALVE 000000 153.36 99-08690 O'REILLY AUTO PARTS I-151787 008-50-5325 R & M MOTOR V VALVE COVER UNIT 52-50 000000 17.94 I-154403.153528.1535 008-50-5325 R & M MOTOR V OIL,BRAKE FLUID,CONNECTOR 000000 16.32 99-18670 CARROLL TREGO 1-144448 008-50-5325 L•iIIiE II�P�9DI� I-NP18206348 OOB-50-5320 99-19500 NAPA AUTO PARTS 1-161952/161730 008-50-5325 ----------------------------------------------------------- R & M MOTOR V 55 GAL DRUM ENGINE OIL MOTOR VEHICLE 5/9/ - 5/10/09 FUEL R & M MOTOR V CABIN AIR FILTER DEPARTMENT 50 FIATER ---------------------------------------- 000000 lss.zs 000000 235.14 000000 66.40 TOTAL: 725.86 ------------------------ 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 54 WASTE WATER TREATMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEnL)OR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00790 COUNTY BUILDERS SUPPLY, I-10023139 008-54-5230 ADVERTISING-T MATERIALS FOR SLUDGE BOX 000000 5.38 99-05510 IESI I-200905221810 008-54-5442 MASTER PLANNI 301 RAILROAD JAN - APRIL 000000 4,203.93 99-14980 FORT BEND SERVICES, INC I-0152172-IN 008-54-5223 CHEMICAL SUPP DRUM FBS 4804 000000 880.00 I-0152172-IN 008-54-5223 CHEMICAL SUPP FUEL SURCHARGE 000000 6.53 99-18670 CARROLL TREGO I-144448 008-54-5325 R G M MOTOR V 55 GAL DRUM ENGINE OIL 000000 64.70 --------------------------------------.......... ---------------------------....... DEPARTMENT 54 WASTE WATER TREATMENT --------.......----------------------------------- TOTAL: 51160.54 5/22/2009 4:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 PACKET: 02371 CC PACKET VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 ELECTRIC DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VEiNuOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02300 SANGER COURIER: LEMONS I-00011188 008-58-5230 ADVERTSING SPORTS PAGE 000000 55.00 99-04160 COMET CLEANERS I-200905221806 008-58-5255 WEARING APPAR ELECT DEPT SHIRTS - APRIL 000000 43.75 99-05350 TX EXCAVATION SAFETY SY I-09-2191 008-58-5235 DUES & REGIST APRIL MESSAGE FEES 000000 104.50 99-05510 IESI I-200905221810 008-58-5535 99-08690 O'REILLY AUTO PARTS I-154403.15352891535 008-58-5325 99-1 MISC. VENDOR RENADA HENDERSON I-06843 99-18670 CARROLL TREGO I-144448 99-18790 FUELMAN I-NP18206398 99-19500 NAPA AUTO PARTS I-165938/165279 SOLID WASTE 301 RAILROAD JAN - APRIL 000000 93.69 R & M MOTOR V OIL, BRAKE FLUID,CONNECTOR 000000 41.97 008-58-5310 R & M BUILDIN BREAKROOM AC/HEAT UNIT 000000 500.00 008-58-5325 R & M MOTOR V 55 GAL DRUM ENGINE OIL 000000 388.20 008-58-5320 MOTOR VEHICLE 5/4/ - 5/10/09 FUEL 000000 50.65 008-58-5325 R & M MOTOR V FRONT & REAR BRAKE PADS 000000 258.03 -------------------------------------------------------------------------------------- DEPARTMENT 58 ELECTRIC DEPARTMENT TOTAL: 1,535.74 FUND 008 ENTERPRISE FUND TOTAL: 9,082.01 REPORT GRAND TOTAL: 25,609907 Ageh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ®Not Applicable Council Meeting Date: June 1, 2009 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date n.r,CJA ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION Z APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Recommendation of Award to KSA Engineers, Inc. for the Evaluation of Existing Water Wells. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This is an amendment to Task Order One which will authorize the engineering firm of KSA to perform an evaluation of the existing water wells. This will assist the City in determining the most economical approach in dealing with the City's future water demands. STAFF OPTIONS & RECOMMENDATION Staff recommends award of contract to KSA Engineers, Inc. for the lump sum amount of the $6,000.00 dollars. List of Supporting Documents/Exhibits Attached: Amendment to Task Order One Prior Action/Review by Council, Boards, Commissions or Other Agencies: This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services — Task Order Edition dated Amendment To Task Order No. 1. Background Data: a. Effective Date of Task Order Agreement: b. Owner: City of Sanger c. Engineer: KSA Engineers, Inc. d. Specific Project: Water and Wastewater Systems Master Plan 2. Nature of Amendment ✓ Additional Services to be performed by Engineer ✓ Modifications to Responsibilities of Owner ✓ Modifications to Payment to Engineer ✓ Modifications to Times) for rendering Services 3. Description of Modifications See Attachment 1: Modifications Page 1 of2 Exhibit K—Amendment to Taslc Order EJCDC E-505 Standard Form of Agreement I3ehveen Owner and Engineer for Professional Services —Task Order Edition Copyright ©2 National Society of Professional Engineers for EJCDC. All rights reserved. ri Owner and Engineer hereby agree to modify the above -referenced Task Order as set forth in this Amendment. All provisions of the Agreement not iTio_. ified by this or previous Amendments remain in effect. The Effective Date of this Am rt ilk is OWNER: City of Sanger By: Name: Joe Higgs Title: Mayor Date Signed: Name: Mitchell L. Fortner, P.E. Title: Vice President rage z orz exhibit K—Amendment to Task Order TJCDC )✓-505 Standard corm of Agreement Behveen Owner and 1;ngineer ror Professional Sewices—Task Order Edition Copyright ©2003 Nntional Society orrroressional )✓ngincers for EJCDC. All rights resened. r This is Attachment 1, consisting of 1 pages, to Amendment No. 1, dated Task Order No. 1 Modifications 1. Engineer shall perform the following Additional Services: Evaluation of Existing Water Wells 2. The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order and previous amendments, if any, is modified as follows: A. Review City provided well data including well drawdown, pumping capacities, acid driller logs. B. Evaluate existing well hydraulics using City provided well data. C. Identify well alternatives including pump sizes, pump settings, well sizes, and new well construction to increase existing well production. D. Incorporate findings into Water and Wastewater System Master Plan report. 3. The responsibilities of Owner are modified as follows: Each existing well shall be evaluated by the City and information recorded according to the following procedure: A. OKmer shall take existing well out of service for a minimum of 12 hours prior to evaluation. B. Record static water level elevation after 12 hours of static conditions and prior to Ueginning pump test. C. Begin pump test, recording water elevation and flow in 15 minute intervals for the first two hours, and every hour thereafter. D. Continue pump test until two consecutive water level readings are the same (minimum of 4 hours and maximum of 12 hours) E. Provide Engineer with pump test results. Additional information to be supplied by City if available includes well driller logs, historical well capacities, rehabilitation records, and other pertinent data otherwise not defined. 4. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: Category of Services Compensation [llethorl Compensation ilrell Evahurtions Lam2p Sung $6,000 The terms of payment shall be as defined by the Task Order and Master Agreement. 5. The schedule for rendering services is modified as follows: The contract shall be amended to provide an additional two weeks for services rendered by this task order amendment. Page r of 1 Attachment I (A�rodificafions) to Exhibit I{' —Amendment to Tastt Order EJCDC E-505 Standard Torm of Agreement Behveen Owner and Engineer for Professional Senices—Task Order Edition Copyright m2003 National Socicty or Professional Engineers for EJCDC. All rights resen ed. May 6, 2009 Mayor Joe Higgs 201 Bolivar Street P. O. Box 1729 Sanger, TX 76266 Dear Mayor Higgs: I would like to express my concern for our waste°management system. Currently IESI is the only waste management business that collects trash from Sanger, TX and unfortunately IESI does not offer the city of Sanger a recycling option. I do believe that we are all aware of the effects we have on the earth and currently our habits have presented major problems for the environment. At present we have approximately 7,500 people living in Sanger, which makes for a lot of trash. Obviously most of this waste could be recycled, but instead it is collected and shipped to landfills. As a citizen of Sanger, TX, I would like to see our town become more responsible by integrating a recycling program. If our town had recycling options we might be able to provide some assistance in preserving our earth. Sincerely, 1ka r 7qdl C) Margo Maldonado $21 Ridgecrest PL Sanger, TX 76266