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03/24/2007-4B-Agenda Packet-Regular1. 2. 3. 4. 5. 6. 7. 0 10. AGENDA 4B SANGER, TEXAS DEVELOP CORPORATION MOND^ MARCH 24, 2007 6:00 P.M. 201 BOLNAR Call Meeting to Order. Approve Minutes: September 24, 2007 Introduction of New Board Member. Discussion on Construction of Soccer Fields, a Future Sports Complex and Regional Park, Conduct Public Hearing on Presbyterian Church. Conduct Public Hearing on Ballpark Improvements. Consideration and Discussion of Prioritizing and Funding the Following Projects: a) Ballpark Improvements b) Streetscape Project c) Presbyterian Church Project Review Financials. List of Future Agenda Items. Adjournment. P%lt Y O',O�p tau ooabf)C ee`: /- 1100 N t"(��i O9 �ccad' � � o a` sm o iy� � e° :si.� O©pO�404 Ga6GOb��Gb` tie Rosalie Chavez, City nn Date and Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpreiive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information: 1VHNUTES: SANGER TEXAS DEVELOPMENT CORPORATION September 24, 2007 MEMBERS PRESENT: President John Springer, John Payne, Barbara Martin, Beverly Branch, Nel Armstrong, Lindall Mitchell MEMBERS ABSENT: Glenn Ervin OTHERS PRESENT: City Manager, Mike Brice, City Secretary/Asst. City Manager Rose Chavez, Economic Development Director Cecile Carson 1. President John Springer called meeting to order at 7:00 p.m. 2. Approval of Minutes Lindall Mitchell made a correction to the minutes of August 21, 2007 to reflect the correct spelling of his name from Lindell Mitchell to Lindall Mitchell. Motion was made by John Payne to approve the minutes of August 21, 2007 as corrected. Seconded by Beverly Branch. Motion carried unanimously. 3. Review Financials City Secretary gave a summary of the revenues and expenses through September 24, 2007. Discussed were the balances in the money market and certificate of deposit accounts. The total balances in all the accounts totaled $795,507.94. The total state tax collections year to date including September totaled $236,025.97 with interest income of $31,446.05. The sales tax received for the month of September came to $26,990.12, Discussion concerning the financial report and total projects that AIR has pledged for funding. Those projects totaled $300,317.00 and included Quail Run Park Phase I and II, Presbyterian Church Restoration and the plan for the downtown project. Discussed the 07/08 budget for next year and how the funds will be transferred from reserves to allocate for the expenses of these projects. 4. Public Hearing for Consideration of Expending Funds for a Streetscape Downtown Project. President John Springer declared Public Hearing opened. Cecile Carson, Economic Development Director, addressed the board and indicated that last year the 4B Board voted to fund and allow Nelson & Morgan to create a streetscape plan for downtown. The primary function was to address the infrastructure to include the utilities, sidewalks, drainage, lighting and landscape for the downtown area. If the board approves for recommendation and council authorizes the expenditure, the project completion date is September 2008. Ms. Carson indicated that on Bolivar Street there will be concrete sidewall�s on the north and south sides. There will also be concrete sidewalks on the side streets that extend from Bolivar Street to the alley ways. Ms. Carson continued with a review of a preliminary sketch drawing of the streetscape project that was provided by Nelson & Morgan. Ms. Carson discussed the benches, planters, trash cans, receptacles, irrigation, lighting, landscape, electrical plugs and railing. She continued to advise that this was a discussion item and they were still in a public -hearing and looking for input from the board to get to a final stage to bid the project. Barbara Martin asked if it was budgeted to replace the benches and trash receptacles in the downtown park to where they matched. Ms. Carson indicated that was not included in the cost estimates and advised most of the benches were donated to the City. One of the options that the City Manager and she discussed was offering people to make donations in memory or in honor of someone. Discussion concerning lighting and the problem that would occur if they tried to remove any of the lights in the park to utilize on this project. John Payne inquired about the corner on 44' and Bolivar and if the city was going to make someone responsible for planting trees. He asked if the City owned this lot. Ms. Carson indicated that it is not owned by the City and advised this was an artistic overview by the architects. If there was construction on this property in the future, it would have to comply with current City landscape codes. Ms. Carson indicated that once the improvements are made this will enhance the downtown. Nel Armstrong recommended eliminating a crowded corner to create more parking. Lindall Mitchell asked if there would be parking on the side streets of 3''a and 4t'`. He expressed a concern since there are limited parking spaces in the downtown area. He emphasized that we need to attract retail which means more parking spaces are needed. Ms. Carson advised that the parking spaces are not striped and this will be one of the things that needs to be done. This will be a project that the city will do. She advised she will ask Nelson & Morgan to show those parking spaces on the side streets. John Payne indicated that on Bolivar Street, in front of Curves and Hollingsworth, the required area for ADA requirements is not indicated. Ms. Carson indicated that the drawing does not show that level of detail on the sketch. There will be ADA required parking at each corner; however, this is just the presentation to the board. Discussion followed on the parking. There were concerns expressed on the limited parking and the State ADA requirements. Ms. Carson indicated that under the City code the downtown area does not require specific parking or off -site parking. It does require ADA standards be met. Discussion continued concerning the parking on the side streets, and ADA requirements for parking. Ms. Carson emphasized the goal is not to reduce parking. The board was also informed that the Council took rd Street to 5t' Street off the truck route. John Payne indicated that he had heard in the past that certain buildings downtown were in such disrepair, interior and structural, that some of those were possibly earmarked for condemnation. Ms. Carson indicated that the City has not ruled on any of those. There are concerns on the buildings across the street but there has not been any discussion. John Payne expressed a concern that if these buildings are repaired, torn down and replaced, will this create an adverse effect on doing all this sidewalk work Ms. Carson indicated the Historical Commission, a regulatory body appointed by the City, is looking at encouraging preservation of the buildings from a regulatory standpoint. They are also working on the new zoning ordinance that is proposing design guidelines for downtown that will require construction to look back to a period of 1900 and 1920. As the city begins to make improvements, other people will begin to make improvements to their buildings as well. John Payne expressed his concern regarding the renovation of a building. If the board funds all these improvements will there be a conflict for those owners to refurbish or replace an existing building without messing up the work that has been done. Ms. Carson advised that those owners would be responsible for restoring it to the state it was before the improvements were made. Discussion followed. Lindall Mitchell indicated that he has visited with some of the merchants concerning the delivery of mail by the Post Office. He has visited with the Post Master and he has advised that if the merchants would get a community box then the mail can be delivered. He asked if this could be part of the design. Ms. Carson advised that she has never seen this done. She will check on the options and check with the Post Master on where the receptacle has to be placed. Nel Armstrong expressed a concern on the cost for the project. Ms. Carson indicated they cannot get an actual cost until the bids are submitted. The estimate projection is based on figures Nelson & Morgan provided and the figures the City staff provided. They feel that the projections are high, but a basis was needed for the consideration for funding from the board. Discussion concerning .safety issues with the sidewalks in the downtown area. Ms. Carson discussed the concrete cost and drainage issues. She felt the concrete cost will be the higher cost of the project. She discussed donations. The benefit of this project was emphasized. The goal is to spend sales tax dollars to attract sales tax dollars. Ms. Carson reviewed the proposed time schedules for the project. Barbara Martin inquired that at the last meeting it was discussed that the 4A would possibly consider funding half of the cost. Ms. Carson indicated that the City Manager's recommendation on this project was to fund the project with available funds in lieu of securing a loan. Discussion. Joe Falls, citizen of Sanger, expressed that the project needs to address water and sewer improvements since there are old lines downtown. Ms. Carson indicated those improvements have .been addressed and continued to explain the improvements. She again reviewed the time schedule for the project. Lindall Mitchell made the motion to consider recommending the concept and funding for the streetscape project with the use of existing funds. John Payne also expressed reservation regarding the board saying "yes" to fund and approve a recommendation to "fund with existing funds." If this comes in on the high side, it may be a situation where the board may put itself in a bind. He would like to add that the motion read "with the use of the funds with the possibility of alternative financing at a future date." Discussion on the option of the use of funds or alternative financing if needed. Previous motion withdrawn. John Payne made the motion that the 4B approve the concept of funding the project with the use of existing funds and/or a promissory obligation. Seconded by Beverly Branch. Motion carried unanimously. 5. Discussion and Update on Ongoing Projects Ms. Carson gave a brief update and advised that the concrete work bid on Quail Run Park has been accepted and work will start within the next few days. The concrete work covers the parking and the pad site for the playground and the sidewalk areas. Barbara Martin expressed a concern on the drainage issues and the playground equipment that will be placed at that location. Ms. Carson indicated the City Engineer is working on this as they are doing the layout on the playground. Their intent is to take some of the dirt and reconfigure some of the actual drainage area. She addressed the Church project, and advised there are continuos situations that arise. The structural engineers have advised that the roofing structure is in such bad shape that it needs to be replaced. This will include structure supports. Discussion continued. 6. List of Future Agenda Items None 7. Adjournment. President Springer adjourned meeting. City of Sange P.O. Box 1729 Sanger, TX 76266 Supervisor: President: r Park Supervisor & Sanger Summer League P.O. Box 1492 Sanger, TX 76266 James Hunter Cora Harner Request for Funds Sod for Infields (Field 1 and Field 4) ��,,,,,!° Scoreboards for F1, F2, F3, and F4 Temporary Fences for Field 1 and Field 4 Covers for Bleachers and Score Tables TOTAL REQUEST $18,000.00 $20,000.00 $2,000.00 $2,000.00 $84,156.00 $126,156.00 0 Sanaer, Citv of FM 2 James Hunter to Sanaer Canogles 803 N, Fifth Sanaer Phone: 940458-2571 Terms. Net 10 days K rafts era a n PLAYGROUND & PARK EQUIPMENT 19535 Haude Road Spring TX 77388 Phone: 281-353-9599 Fax:281-353-2265 TX 76266 Fax: 940-458-2908 P.O.#: Sanaer, Citv of ? James Hunter L Sanaer Canopies 803 N. Fifth Sanaer Main Phone: 940-458-2571 Ship Via; 8 Bleacher/Shade Canopy with 4' 28'x14'; choice Cantilever by Custom Canopies x11'(H) International 32 PIERS24X60 Concrete piers, for pavilion &canopy ' 24"X60', columns., with anchor bolts set if � Page: 1 Oatee 1/31/2008 Project:. 7037 By: Pat Kennedy TX 76266 Mobile Phone: 940-367-4908 Key Map: Total Ship Weight: 3,990.00' 31,920.00 650.001 20,800.00 4 � Scorers: Table, Canopy; T-Bar by ;8'x6'x7'� choice 2;.190...0.0.� 8,760-,00! Custom °Canopies International (H) 1 DISCBB Discount on Buy Board Purchase 2,034.-00;-21034.00 8 PIERS16X36 Concrete piers, for pavilion &canopy 16"X36 columns; with anchor bolts set if " Subtotal: Shipping: Equipment Subtotal: 375.0031000.00 , $62,446.00 $1,370.00 $63,816.00 Install: $20,340.00 Total: $84,156.00 ■�-� � ti Z00, Homerun hence Pkg-DkC3reen Homo I About Us I Contact I Our Policies j School Orders shop by sport Baseball r Apparel Field Tarps Athletic Fencing Softball Soccer Football Field hockey Lacrosse Tetherball Scoreboards Bleachers & Benches Basketball Volleyball Facilities Coaches aids Tennis Recreation Tack and Field Ecoyuest Household Products and Consumables Fitness Physical Education and Games Footwear Athletic Training Supplies Archery Weight Training Wrestling Official's & Referee Supplies L Golf Clubs and Accessories Herbalife Nutritional and Household Products Hockey Jerseys s vxMu � ..e ure:Shop�i( g Piz Home > shop qy sport > Baseball > Athletic Fencing > 200' Homerun Fence Pkg-DkGreen 2t3 Y Homerun Fenae Pkg-DkGreen IterrdF B5314GP ;889.50 • Availability: Usually ships the next business day. Product Qverview 314' of fencing, 32 poles, pilot hole tool, tape measure. Weight 186 Ibs, Related items in Athletic Fencing Outfield Fence oniv 300' G'Peon;Womerun Fence Pkq OPTIONAL SET OF 32 GROUND SLEEVES • OPTIONAL SET OF 48 GROUND SLEE' Enduro 150' Fence (Fence Only) • 150' Endure Fence Package Enduro 60' Fencing (Fence only) • 60' Enduro Fence Package 5rnartPole Ground Socket Set Only (No poles) o View All... Copyright 2006 PriceBusterSports All rights reserved. Web s(te Design By Sold Cactus, Home � Site Map � About Us � Contact � Our Policies ( View Cart 0TR i i tE 8AL1. STRIKE: °• �. Z v a cD Q ;Z CAD . , '4 09 n p / v / —Oh �l c O CD (� �. O CL(D oo n N -� 1 D �D m c w o 0 c: _ (D w 03 w C w a w Q• a 4 C O �^ r4L Q �(D M CL W Q. ,mot CL <D n tD <D Q. 3-04-2008 10:59 AM C I T Y O F S A N G E R TRIAL BALANCE AS OF: FEBRUARY 29TH, 2008 42 -4B CORPORATION **** MONTH TO DATE **** ***** YEAR TO DATE ***** ACCOUNT NO# TITLE DEBITS CREDITS DEBITS CREDITS ASSETS 00-1010 CASH MONEY MARKET#2379694 29,827.53 271430.05 00-1011 SANGER TX DEV. CORP.CD 497371 25,000.00 1351826.17 00-1012 4B CD 461024(6669) 2,497.30 590,571.76 00-1053 RECEIVABLE -OTHER 0.00 18,874.94 00-1060 DUE FROM GEN. FUND 0.00 0.00 00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 0.00 LIABILITIES AND FUND BALANCE 00-2201 N/P GNB 00-3020 FUND BALANCE 0.00 0.00 0.00 662,226.48 i io�r7Niti1�F:. 00-4425 STATE SALES TAX 22,071.09 104,713.69 00-4800 INTEREST INCOME 21497.30 15,767.75 00-4940 DONATIONS 0.00 0.00 00-4950 TRANSFER PRIOR YEAR INCOME 0.00 0.00 00-4985 00-4990 TRANFERS OUT TO 4B/PARK EXP TRANSFERS FROM RESERVES 0.00 0.00 10,000.00 157,876.84 EXPfiNSES 76-5200 CHECK CHARGES 0.00 0.00 76-5210 OFFICE SUPPLIES 0.00 0.00 76-5215 TRAVEL & REGISTRATIONS 0.00 0.00 76-5220 DUES 0.00 5.00 76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00 76-5410 INSURANCE 0.00 0.00 76-5420 CONTRACTUAL SERVICES 0.00 0.00 76-5450 ENGINEERING FEES 0.00 0.00 76-6500 PROJECTS 17,243.56 157,876.84 *** TOTALS *** 49,568.39 491568.39CR 940,584.76 9401584.76CR PAGE: 1 3-04-2008 10:51 AM 42 -4B CORPORATION C I T Y O F S A N G E R FINANCIAL STATEMENT AS OF: FEBRUARY 29TH, 2008 PAGE: 1 CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE ------------------------------------------------ ---------------------------------------------- ------------------------------------ REVENUE SUMMARY 4B REVENUES 439,399.00 24,568.39 268,358.28 61.07 0.00 171,040.72 *** TOTAL REVENUES *** EXPENDITURE SUMMARY 76-4B EXPENSES *** TOTAL EXPENDITURES *** 439,399.00 226,649.00 226,649.00 24,568.39 268,358.28 61.07 0.00 171,040.72 17,243.56 157,881.84 69.66 17,243.56 157,881.84 69.66 0.00 68,767.16 0.00 68,767.16 ** REVENUES OVER (UNDER) EXPENDITURES ** 212,750.00 7,324.83 110,476.44 51.93 0.00 102,273.56 225,399.00 0.00 0.00 0.00 157,876,84 0.00 70.04 0.00 0.00 0.00 67,522.16 0.00 TOTAL OTHER FINANCING SOURCES (USES) ( 225,399600) 0.00 ( 157,876.84) 70.04 0.00 ( 67,522616) 3-04-2008 10:51 AM C I T Y O F S A N G E R FINANCIAL STATEMENT AS OF: FEBRUARY 29TE, 2008 PAGE: 2 42 -4B CORPORATION REVENUES CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE REVENUES 4B REVENUES 00-4425 STATE SALES TAX 00-4800 INTEREST INCOME 00-4940 DONATIONS 00-4950 TRANSFER PRIOR YEAR INCOME 00-4985 TRANFERS OUT TO 4B/PARK EXP 00-4990 TRANSFERS FROM RESERVES TOTAL 4B REVENUES *** TOTAL REVENUES *** 222,000.00 22,071.09 104,713.69 47.17 0.00 117,286.31 32,000.00 2,497.30 15,767.75 49.27 0.00 16,232.25 0.00 0.00 0.00 0.00 0.00 0.00 ( 40,000.00) 0.00 0.00 0.00 ( 10,000000) 0.00 0.00 25.00 0.00 0.00 ( 30,000.00) 0.00 225,399.00 0.00 157,876.84 70.04 0.00 67,522.16 439,399.00 24,568639 268,358.28 61.07 0.00 171,040.72 439,399.00 24,568.39 268,356.28 61.07 ------------------------------------------ ------ ------------------------------------------ ------ 0.00 171,040.72 ---- -------------- ------------------ 3-04-2008 10:51 AM 42 -4B CORPORATION 76-4B EXPENSES DEPARTMENT EXPENDI7 C I T Y O F S A N G E R FINANCIAL STATEMENT AS OF: FEBRUARY 29TH, 2008 PAGE: 3 CURRENT CURRENT Y-T-D & OF Y-T-D BUDGET BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE 52-SUPPLIES AND MATERIALS 76-5200 CHECK CHARGES 76-5210 OFFICE SUPPLIES 0900 200.00 0000 0000 0.00 0000 0000 0000 0.00 0.00 0.00 200900 76-5215 TRAVEL & REGISTRATIONS 500000 0000 0a00 0600 0000 500.00 76-5220 DUES 250.00 0400 5.00 2.00 0000 245900 76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0400 0400 0.00 0.00 200.00 TOTAL 52-SUPPLIES AND MATERIALS 11150.00 0000 5000 0.43 0.00 1/145900 54-CONTRACT SERVICES 76-5410 INSURANCE 76-5420 CONTRACTUAL SERVICES 76-5450 ENGINEERING FEES 100000 0000 0000 0.00 0000 0600 0600 0000 0.00 0900 0900 0400 0600 0600 0000 100900 0.00 0.00 TOTAL 54-CONTRACT SERVICES 100600 0600 0000 0.00 0.00 100.00 65-PROJECTS 76-6500 PROJECTS 225,399*00 17,243.56 157,876.84 70.04 0600 67,522*16 TOTAL 65-PROJECTS 225,399.00 17,243.56 157,876.84 70604 0.00 67,522916 *** DEPARTMENT TOTAL *** 226,649.00 17,243456 1571881.84 69,66 0900 68,767.16 *** TOTAL EXPENDITURES *** 226,649.00 17,243656 157,881484 69666 0000 681767.16 OTHER FINANCING SOURCES (USES) -----------------........... -- 00-4990 TRANSFERS FROM RESERVES 225,399.00 0000 157,876.84 70.04 0.00 67,522,16 TOTAL OTHER FINANCING SOURCES (USES) ( 225,399.00) 0.00 ( 157,876.84) 70.04 0400 ( 67,522*16) *** END OF REPORT *** -� O D r T rN w w N o� O <O W 00 �P O W y .i ail V W 00 Ctt :� N �P N V N N N 01 y rr_. 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