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11/03/2008-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, INVEMBER 3, 2008 7:00 P.M. 502 ELM STREET 1. all Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues that are brought up during this section. 3. Presentation of Plaque Regarding the Dedication of the New City Hall. 4. Presentation of Above and Beyond Awards to Rob Woods and DeWayne Douthitt. CONSENT AGENDA 5. a) Approve Minutes: October 20, 2008 -City Council b) Disbursements c) Approve Reappointing the Following Members to the Historic Preservation Commission: Liz Springer, Don McClure, Paul Dwyer, Russell Martin, Patti Walker, Terri Patton, and Appointing Earlene Price as a New Member 6. Consider any Items Removed from Consent Agenda. 7. Consider and Possible Action on Resolution #Rl1-15-08 to Approve a Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of St. Mark's Episcopal School of Houston, Inc. and Related Matters. 8. Consider and Possible Action on the Preliminary Plat of Elk Farms. 9. Information Items: a) Letter from Mary Horn, Denton County Judge Regarding Election of Representatives for the Denton County Transportation Authority (DCTA). 10. Adjournment. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the genera I ubli& MtVimes, and said Notice was posted on the following date and time: (eInbcV�at p.m. and shall remain posted until meet n-g is adjourned. \' Rosalie Chavez, City Se tart' City of Sanger, Texas 0fill This notice was removed from the official bulktiii'board on at IN I IN I No i([ IN x i k .: No, 1-1 NINNY �4 FS tr NY, totl t..NY I—, E• ^� t I' � zF• Noy No r NZ Y. tI pv NY I IN 1' �� -, l ./� ;y •� S4 44. „,_. ry� i .. .. � i ,7 -�S ,' Y f' t .I { i'` 7 >. ti ., ` , �; t1 '1 w Y, 1 s��; o�� MINUTES. CITY COUNCIL MEETING OCTOBER 21, 2008 MEMBERS PRESENT: Mayor Joe Higgs, Councilman Andy Garza, Councilman Glenn Ervin, Councilman Robert Patton, Councilman Mike Walker, Councilman Thomas Muir OTHERS PRESENT: Mike Brice City Manager, Tami Taber Assistant to the City Manager, Shannon Graves -Sanger Courier, and Billy Ezell 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Higgs called meeting to order, Councilman Muir led the invocation, followed by Councilman Walker leading the Pledge of Allegiance. 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues that are brought up during this section. None CONSENT AGENDA 3. a) Approve Minutes: October 6, 2008 -Work Session October 6, 2008 -City Council b) Disbursements City Manager clarified a disbursement from Tommy Marshall that represented the appraisal for Mr. Millar's property. Motion was made by Glenn Ervin to approve the consent agenda as presented. Seconded by Councilman Walker. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. 5. Consider and Possible Action of Bid Award to Conatser Construction TX, L.P., for CIP Phases III & IV for the Base Bid Amount of $3,314,925.50 and Authorize City Manager and City Engineer to Approve Change Orders. City Manager indicated that the reason they are requesting Council to allow them to approve the change orders is to keep the project flowing in case something should come up during the construction phase. He will continue to keep the Council informed of what change orders will be done. The City Manager explained the procedure on how this would be done. Councilman Garza expressed a concern with the change orders and speciiied this is how the City had lost a lot of money in the past. City Manager indicated State Law dictates that a change order can't exceed 10% of the total contract. The City will never go over the 10%. Council also expressed that the project is not to begin until all bonds are in place. The time line on the phases was discussed on the project. City Manager was not sure if there was a time line specified for the project completion. He explained this will be a difficult project. Motion was made by Councilman Garza to award the bid to Conatser Construction TX, L.P. for the CIP Phases III & IV for the base bid amount of $3,314,925.50, and to authorize the City Manager and City Engineer to approve the change orders. Seconded by Councilman Patton. Motion carried unanimously. 6. Consider and Possible Action on Ordinance #10-34-08 -Amending Chapter 12 "Traffic and Vehicles" of the Code of Ordinances by Adding a New Article 12.1400, "Use of Hand Held Mobile Telephones Prohibited in Certain Locations," and a New Section 12.1401, "Use of Hand Held Mobile Telephones Prohibited in Active School Zones." City Manager explained the ordinance prohibits the use of handheld devices inside active school zones. The use of hands -free devices is allowed. It does not apply if school is not active. Councilman Patton asked if this included placement of signage. City Manager indicated it did. Councilman Ervin inquired on the status of the ordinance updates that are not in place concerning the school zones. City Manager advised that the City is currently in the process of contracting with an engineer to conduct the traffic studies. This will be done within a few weeks. Councilman Ervin indicated the ordinance could not go into effect until the study is completed. The City Manager indicated this will apply to the two schools on 455 and the one on 5th Street. The studies were conducted by the State and the ordinance does apply to these schools. There was discussion concerning Willow Street school zone. City Manager advised he will discuss this matter with Mr. Biggerstaff, Superintendent of SISD. He will advise Council at a later date concerning this matter. Councilman Garza indicated he does support this ordinance, but strongly feels this should not be regulated on a City level. He expressed the regulation should be a statewide mandated legislative effort and more pressure should be placed on the State for this to happen. Councilman Patton indicated he agreed with Councilman Garza and expressed that until this happens on the State level it is important to get something in place to avoid any unfortunate accidents. Councilman Ervin made the motion to approve Ordinance #10-34-08. Seconded by Councilman Patton. Motion carried unanimously. Caption As Follows: AN ORDINANCE OF THE CITY OF SANGER, TEXAS, AMENDING CHAPTER 12 "TRAFFIC AND VEHICLES," OF THE CODE OF ORDINANCES, BY ADDING A NEW ARTICLE 12,1400. "USE OF HANDHELD MOBILE TELEPHONES PROHIBITED IN CERTAIN LOCATIONS," AND A NEW SECTION 12,1401, "USE OF HANDHELD MOBILE TELEPHONES PROHIBITED IN ACTIVE SCHOOL ZONES"; PROVIDING FOR A PENALTY CLAUSE OF A FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200) FOR EACH OFFENSE; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE, 7. Consider and Possible Action on Nominating Curtis Reese for Possible Appointment to the Appraisal Review Boa,d. City Manager advised that Shirley Haider has served three consecutive terms and can't be reappointed. The only nominee that has expressed an interest in serving is Mr. Reese. There was a brief discussion concerning eligibility requirements. Motion was made by Councilman Patton to nominate Curtis Reese for possible appointment to the Appraisal Review Board. Seconded by Councilman Muir. Motion carried 4 to 1. Councilman Walker abstained. 8. Information Items: a) City of Sanger Financial Statement b) City of Sanger Monthly Investment Report c) Monthly Library Report d) Legislative Update 9. Adjournment Mayor Higgs adjourned the meeting. 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 10 CITY COUNCIL BANK: SB99 Bi" ^.T TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-04300 NCTCOG I-59280 001-10-5235 DUES AND REGI ANNUAL MEMBERSHIP 000000 335.00 DEPARTMENT 10 CITY COUNCIL TOTAL: 335.00 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-224972/224995 001-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 28.31 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-15-5510 TELEPHONE SER LONG DISTANCE 000000 13.48 99-18790 EUELMAN I-NP15012123 001-15-5320 MOTOR VEHICLE FUEL 10/20-10/26 000000 18.17 DEPARTMENT 15 ADMINISTRATION TOTAL: 59.96 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 18 PUBLIC WORKS ADMIN. BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-11170 RICOH, INC. I-12676791 001-18-5420 CONTRACTUAL S COPIER CONTRACT 000000 53.90 I-12676791 0(6 18-5420 CONTRACTUAL S COPIER CONTRACT 000000 53.90 DEPARTMENT 18 PUBLIC VTORKS ADMIN. TOTAL: 107.80 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 01850 CC PACKET 11/03/08 C VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 20 POLICE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-08770 CPI OFFICE PRODUCTS I-2119372-0 001-20-5210 OFFICE SUPPLI OFFICE SUPPLIES 000000 92.54 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-20-5510 TELEPHONE HER LONG DISTANCE 000000 7.57 99-18790 FUELMAN I-NP19914128 001-20-5320 MOTOR VEHICLE VEHICLE FUEL 000000 550.17 I-NP15012123 001-20-5320 MOTOR VEHICLE VEHICLE FUEL 000000 571.18 DEPARTMENT 20 POLICE TOTAL: 1,221.46 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ----------------------------------------------- ----------------------------------------------------------------------------------------------------------------- 99-00640 COMMERCIAL SERVICES I I-200810281295 001-24-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 100.00 I 99-13900 BROWN & BIGELOW I-841578 001-24-5230 ADVERTISING PENCILS & ERASERS 000000 166.26 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-24-5510 TELEPHONE SER LONG DISTANCE 000000 1.68 DEPARTMENT 24 FIRE DEPARTMENT TOTAL: 267.94 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 25 AMBULANCE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-05600 MOTRE MEDICAL CORP. I-80915944EI 001-25-5262 EMS SUPPLIES MEDICAL SUPPLIES 000000 491.57 I-80921129EI 001-25-5262 EMS SUPPLIES MEDICAL SUPPLIES 000000 800.85 99-16240 SCHAD & PULTE I-173378 001-25-5262 EMS SUPPLIES OXYGEN CYLINDERS 000000 13.00 99-18620 STERICYCLE I-4000397799 99-18790 FUELMAN I-NP14914128 I-NP15012123 001-25-5262 EMS SUPPLIES BIO BAGS 000000 42.48 001-25-5320 MOTOR VEHICLE VEHICLE FUEL 000000 308.81 001-25-5320 MOTOR VEHICLE VEHICLE FUEL 000000 341.81 DEPARTMENT 25 AMBULANCE TOTAL: 1,998.52 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 26 MUNICIPAL COURT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-26-5510 TELEPHONE SER LONG DISTANCE 000000 2.45 99-19260 TYLER TECHNOLOGIES I-70813 001-26-5420 CONTRACTUAL S COURT & WEB HOSTING SUPP 000000 125.00 I-71096 001-26-5420 CONTRACTUAL S ANNUAL SECURE SIGNATURE 000000 275.00 DEPARTMENT 26 MUNICIPAL COURT TOTAL: 402.45 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 28 DEVELOPMENT SERVICES BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-11170 RICOH, INC. I-12676791 001-28-5420 CONTRACTUAL S COPIER CONTRACT 000000 107.80 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-28-5510 TELEPHONE LONG DISTANCE 000000 4.05 99-18790 FUELMAN I-NP14914128 001-28-5320 VEHICLE FUEL VEHICLE FUEL 000000 42.81 DEPARTMENT 28 DEVELOPMENT SERVICES TOTAL: 154.66 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 30 STREETS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00640 COMMERCIAL SERVICES I-200810281295 001-30-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 33.00 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-30-5510 TELEPHONE SER LONG DISTANCE 000000 1.59 99-18790 FUELMAN I-NP14914128 001-30-5320 MOTOR VEHICLE VEHICLE FUEL I-NP15012123 001-30-5320 MOTOR VEHICLE VEHICLE FUEL DEPARTMENT 30 STREETS 000000 212.58 000000 273.20 TOTAL: 520.37 ------------------------ 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 32 PARKS BANK: SB99 BUn�FT TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM if G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18790 FUELMAN I-NP14914128 001-32-5320 MOTOR VEHICLE VEHICLE FUEL 000000 314.90 I-NP15012123 001-32-5320 MOTOR VEHICLE VEHICLE FUEL 000000 294.30 DEPARTMENT 32 PARKS TOTAL: 609.20 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 34 POOL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00640 COMMERCIAL SERVICES I-200810281295 001-34-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 33.00 DEPARTMENT 34 POOL TOTAL: 33.00 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 36 FLEET SERVICES BANK: SB99 BUnrET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-36-5510 TELEPHONE SER LONG DISTANCE 000000 3.05 99-18790 FUELMAN I-NP14914128 001-36-5320 MOTOR VEHICLE VEHICLE FUEL 000000 45.97 I-NP15012123 001-36-5320 MOTOR VEHICLE VEHICLE FUEL 000000 37.27 DEPARTMENT 36 FLEET SERVICES TOTAL: 86.29 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 40 SULLIVAN CENTER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-224972/224995 001-40-5245 JANITORIAL & CLEANING SUPPLIES 000000 56.61 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-40-5510 TELEPHONE SER LONG DISTANCE 000000 0.32 DEPARTMENT 40 SULLIVAN CENTER TOTAL: 56.93 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 42 LIBRARY BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VhwDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-03800 DEMCO I-3357262 001-42-5270 PROGRAMS AND OFFICE SUPPLIES 000000 244.65 99-18190 DEPARTMENT OF INFORMATI I-200810281296 001-42-5510 TELEPHONE SER LONG DISTANCE 000000 1.01 DEPARTMENT 42 LIBRARY TOTAL: 295.66 -------------- 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 44 COMMUNITY CENTER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VLtvDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00640 COMMERCIAL SERVICES I-200810281295 001-44-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 100.00 DEPARTMENT 44 COMMUNITY CENTER TOTAL: 100.00 --------------- FUND 001 GENERAL FUND TOTAL: 6,199.24 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 10 CITY COUNCIL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-04300 NCTCOG I-59280 008-10-5235 DUES & REGIST ANNUAL MEMBERSHIP 000000 335.00 DEPARTMENT 10 CITY COUNCIL TOTAL: 335.00 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-224972/224995 008-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 28.30 99-18190 DEPARTMENT OF INFORMATI I-200810281296 008-15-5510 TELEPHONE SER LONG DISTANCE 000000 13.48 99-18790 FUELMAN I-NP15012123 008-15-5320 MOTOR VEHICLE FUEL 10/20-10/26 DEPARTMENT 15 ADMINISTRATION 000000 18.16 TOTAL: 59.94 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 - FUND 008 ENTERPRISE FUND DEPARTMENT: 19 DATA PROCESSING BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-65730 008-19-5210 OFFICE SUPPLI ROLL PPAPER 000000 48.94 99-02170 REINERT PAPER & CHEMICA I-224972/224995 008-19-5245 OTHER OPERATI CLEANING SUPPLIES 000000 56.61 99-19260 TYLER TECHNOLOGIES I-70594 008-19-5315 R & M MACHINE DEMAND RATE AVG, PROGRAM 000000 104.00 I-70B12 008-19-5315 R & M MACHINE UB INQ. WEB PUBLISHING 000000 110.00 DEPARTMENT 19 DATA PROCESSING TOTAL: 319.55 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 36 FLEET SERVICES BANK: SB99 BUnr=.ET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18190 DEPARTMENT OF INFORMATI I-200810281296 008-36-5510 TELEPHONE SER LONG DISTANCE 000000 3.05 Fiai[s�i1�0[fI�i11u'f_�dl I-NP14914128 I-NP15012123 008-36-5320 MOTOR VEHICLE VEHICLE FUEL 000000 00B-36-5320 MOTOR VEHICLE VEHICLE FUEL 000000 DEPARTMENT 36 FLEET SERVICES TOTAL: 45.96 37.27 86.28 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 WATER BANK: SB99 BU��ET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00640 COMMERCIAL SERVICES I-200810281295 008-50-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 34.00 99-02910 UPPER TRINITY I-PJ270810 008-50-5385 WATER PURCHAS VOLUME CHARGE 000000 4,677.80 I-W270810 008-50-5386 UTILITY DEMAN DEMAND CHARGE 000000 2,083.33 I-W270810 008-50-5386 UTILITY DEMAN FY2008-09 ADMIN FEE 000000 2,140.00 99-18790 FUELMAN I-NP14914128 008-50-5320 MOTOR VEHICLE VEHICLE FUEL 000000 274.60 I-NP15012123 008-50-5320 MOTOR VEHICLE VEHICLE FUEL 000000 216.86 DEPARTMENT 50 WATER TOTAL: 9,926.59 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 54 WASTE WATER TREATMENT BANK: SB99 BUngET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18190 DEPARTMENT OF INFORMATI I-200810281296 008-54-5510 TELEPHONE SER LONG DISTANCE 000000 0.86 DEPARTMENT 54 VIASTE VIATER TREATMENT TOTAL: 0.86 10/28/2008 9:29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 PACKET: 01850 CC PACKET 11/03/08 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 ELECTRIC DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00640 COMMERCIAL SERVICES I-200810281295 008-58-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 100.00 99-00920 ELLIOTT ELECTRIC I-19-05000-01 008-58-5360 SYSTEM MAINTE 4" PVC 45 ELBOW/4" PVC RA 000000 93.20 I-19-05000-01 008-58-5360 SYSTEM MAINTE 4" PVC 45 ELBOW/4" PVC RA 000000 52.29 99-02690 TECHLINE, INC. I-1439427-00 008-58-5250 MINOR TOOLS TRANSFORMER 000000 174.00 I-1439431-00 008-58-5250 MINOR TOOLS TRANSFORMER 000000 465.00 99-04160 COMET CLEANERS I-200810281297 008-58-5255 WEARING APPAR UNIFORM CLEANING 000000 97.50 99-18190 DEPARTMENT OF INFORMATI I-200810281296 008-58-5510 TELEPHONE SER LONG DISTANCE 000000 1.48 99-18790 FUELMAN I-NP14914128 008-58-5320 MOTOR VEHICLE VEHICLE FUEL 000000 182.80 I-NP15012123 008-58-5320 MOTOR VEHICLE VEHICLE FUEL 000000 277.68 99-ALTEC ALTEC INDUSTRIES, INC I-9415717 008-58-5325 R & M MOTOR V POLE CLAD] 000000 70.98 I-9415717 008-58-5325 R & M MOTOR V FREIGHT 000000 8.51 DEPARTMENT 58 ELECTRIC DEPARTMENT TOTAL: 1,473.44 FUND 008 ENTERPRISE FUND TOTAL 11,701.66 REPORT GRAND TOTAL: 17,900.90 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal E Yes Not Applicable Council Meeting Date: Submitted By: November 3, 2008 Joseph Iliff, AICP City Manager Reviewed/Approval Initials .ate Date d d ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER _Appointment to commission AGENDA CAPTION Appointments to the Historic Preservation Commission FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The terms of some members appointed to the Historic Preservation Commission are expiring. The seven members are being appointed or reappointed to staggered two-year terms as required by the Zoning Ordinance. STAFF OPTIONS & RECOMMENDATION The following persons have requested to be appointed or reappointed to serve on the Historic Preservation Commission for the full 2-year term or remainder of a 2-year term indicated: • Liz Springer (2008-2010) • Don McClure (2008-2010) • Paul Dwyer (2008-2010) • Russell Martin (2008-2010) • Patti Walker (2007-2009) • Terri Patton (2007-2009) • Earlene Price (2007-2009) List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: COUNCIL. AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Ej Yes 0- Not Applicable WIN Council Meeting Date: November 3, 2008 Submitted By: Tami Taber City Manager Reviewed/Approval Initials Date ACTION REQUESTED: []ORDINANCE N RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider and Possible Action on Resolution #R1 I m 15-08 to Approve a Financing by the Sanger Cultural Education Facilities Finance Corporation for the Benefit of St. Mark's Episcopal School of Houston, Inc. and Related Matters. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ["]NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This corporation was set up last Spring in order to facilitate tax exempt financings for 5016 organizations. This method is approved in the Federal and State tax codes for charitable organizations that desire to issue debt on a tax exempt basis and in return for acting as the conduit for this transaction, the City of Sanger, will be paid $10,000 upon funding of this loan which is scheduled for December 1, 2008. WIN STAFF OPTIONS & RECOMMENDATION Recommend approval. List of Supporting Documents/Exhibits Attached: Ted Christensen will present the documents at the meeting as they were not ready at this time. Prior Action/Review by Council, Boards, Commissions or Other Agencies: AGENDA TYPE ®Regular ❑ Special ❑ Consent Reviewed by Finance Yes Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes Not Applicable Council Meeting Date: Submitted By: November 3, 2008 Joseph Iliff, AICP City Manager Reviewed/Approval Initials Date - - ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider and Possible Action on the Preliminary Plat of Elk Farms FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE Flap ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is located between Huling Road and Lake Ray Roberts, extending from the south side of Swisher Road on the south to Chisam Road on the north. The property is located in Sanger's extraterritorial jurisdiction, and within Denton County's Lake Ray Roberts zoning Juni sdiction, with agricultural and residential designations. The preliminary plat would subdivide approximately 252 acres into 46 lots, ranging in size from 2'/2 acres to 18 acres. The preliminary plat shows the southern portion as Phase 1, with the northern portion at Phase 2. A new street, labeled Elk Farms Trail would be constructed through the development connecting to Huling Road on the west and Swisher Road on the south. Also, a small c&de-sac named Elk Farms Terrace is shown extending from the proposed Elk Farms Trail. The preliminary plat shows designated floodplam in several locations. The final plat (or plats) for the development will be required to show additional information about the floodplain and associated development restrictions. Swisher Road is miss elled Switzer Road on the Prelimina Plat. It will be corrected on the Final Plat. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of the Preliminary Plat List of Supporting Documents/Exhibits Attached: Preliminary Plat of Elk Farms Prior Action/Review by Council, Boards, Commissions or Other Agencies: On September 4, 2008, the Planning & Zoning Commission recommended approval of the Preliminary Plat. co ..... 14ARY HORN Denton County Judge October 209 2008 To Honorable Mayor Joe Higgs PO Box 1729 Sanger, TX 76266 Re: Election of Representatives for Denton County Transportation Authority ("DCTA") small cities Dear Mayor Higgs, Previously my office called for nominations for persons to be elected to each of three (3) board positions to serve as representatives for the small cities (municipalities with a population of more than 500 but less than 17,000) within DCTA. The small cities are entitled to have three (3) directors on the DCTA Board of Directors. 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