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01/07/2008-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, JANUARY 7, 2008 7*00 P.M. 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues that are brought up during this section. CONSENT AGENDA 3. a) Approve Minutes: December 17, 2007 -Work Session December 17, 2007 - City Council b) Disbursements c) Approve and Award Contract to Dannenbaum Engineering Company for the Design of Phase III and Phase IV of the 2005-2006 Capital Improvements Program d) Approve Ordinance #O1-02-08 -Repealing Chapter 1, Article 1.400 "Official Newspaper" e) Approve Resolution #R O1-02-08 -Designating Official Newspapers for the City of Sanger 4. Consider any Items Removed from Consent Agenda. 5. Approve Proclamation #01-07-08 -War on Terror Veterans Appreciation Day. 6. Information Items: (a) Denton Central Appraisal District Board of Directors 7. Executive Session: Pursuant to Open Meetings Act, Chapter 551, Texas Government Code, Subchapter D, 551.087 Deliberation Regarding Economic Development. (a) Discussion on Economic Development with Tomlin Investments 8. Reconvene: Into Regular Session and Consider Action, if any, on Items Discussed in Executive Session. 9. Adjournment. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the following date and time: �- �1 3� at ,� ', n O p.m. and shall remain posted until meeting is adjourned. Rosalie Chave City of Sanger This notice wa by at MINUTES: City Council Meeting - Workshop December 17, 2007 PRESENT: Mayor Joe Higgs , Councilman Robert Patton, Councilman Glenn Ervin, Councilman Andy Garza, Councilman Thomas Muir MEMBERS ABSENT: Councilman Mike Walker OTHERS PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez 1. Call Meeting to Order. Mayor called meeting to order. 2. Discussion on Appointing Three Members to Serve on the Board of Directors of the Sanger Cultural Education Facilities Finance Corporation, City Manager advised this item is on the consent agenda for action and all three candidates, Richard Muir, Jeff Springer and Russell Martin have agreed to serve on the board. 3. Discussion on Ordinance #12-49-07 -Amending the Code of Ordinances by Adding Section 13.1606 and 13.1607 to Provide for Waiver of Late Fees and Penalties and Extensions of Time for Payment of Utility Bills. City Manager advised this ordinance is to provide consistency, direction and internal control regarding extensions. He advised there are several customers who are senior citizens or disabled who have until the 3'd of the month to pay and they will remain the same and will not be impacted with the new changes. Discussion concerning the delinquent bill the senior citizens are paying. In order for those seniors to get caught up they would need to pay their delinquent bill and current bill. Councilman Garza indicated that in the past prior Mayor Tommy Kincaid had started a process concerning tax exemptions for senior citizens. At that time Mayor Kincaid proposed a 50% tax exemption for seniors and the Council told him it had to be done in increments. The Council agreed on a $20,000 tax exemption and that it would be an item that needed to be brought back to Council to be reconsidered. Councilman Garza asked if at a future date this could be an item to discuss. Councilman Muir indicated he has been approached regarding this same issue once or twice. The citizens look at the tax freezes that are given in other areas and this prompts them to ask questions. 4. Questions From the Council. Councilman Muir addressed item two concerning the three members Richard Muir, his father, Jeff Springer and Russell Martin who are to serve on the Board of Directors of the Sanger Cultural Education Facilities. His father and Mr. Springer will be working together for at least the next year or two and he does not know if this matters or if it is a problem. He has talked to his father and if it is a problem he can resign from the board. City Manger advised he has talked to Jeff Springer and he advised he did not think it will bean issue. Councilman Muir expressed a concern with the real estate contract with the school district and that we did not have a closing date. City Manager advised that a specific closing date was not indicated in case issues arose with the title. Councilman Muir inquired on the contract with Code Red and asked if the City is expected to recoup some of the cost from the customer. City Manager advised his intent is to provide that service free to the customer. City Manager gave a brief explanation on both services, Code Red and Code Red Weather Warning, Councilman Muir discussed the accessibility of social services for some of the citizens in the community. There are citizens who cannot drive to Denton to apply for those services. He asked if there was any type of service that Span can provide to citizens, other than those who are seniors. Discussion continued concerning the availability of a transportation service. Mayor Higgs inquired on the possibility of having some type of acknowledgment for our soldiers in Iraq whose families live in Sanger. Mayor Higgs also advised he has been approached by a citizen concerning the congestion problem with traffic on Keaton Road due to Clear Creek Intermediate School. Discussed possible sign solutions. 5. Adjournment. Mayor declared meeting adjourned. MINUTES: City Council Meeting December 17, 2007 PRESENT: Mayor Joe Higgs, Councilman Robert Patton, Councilman Glenn Ervin, Councilman Andy Garza, Councilman Thomas Muir MEMBERS ABSENT: Councilman Mike Walker OTHERS PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez, Tami Taber, Peggy Hinklewolf, Denton Record Chronicle, Shannon Grace, Sanger Courier 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor called meeting to order, led the invocation, followed by Councilman Muir leading the Pledge Of Allegiance, 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues that are brought up during this section. 3. 5. None CONSENT AGENDA a) Approve Minutes: December 3, 2007 -City Council b) Disbursements c) Approve Real Estate Contract with Sanger Independent School District d) Approve CodeRED and CodeRED Weather Warning Services Agreement e) Approve Appointing Three Members to Serve on the Board of Directors of the Sanger Cultural Education Facilities Finance Corporation Motion made by Councilman Patton to approve Consent Agenda as printed. Seconded by Councilman Ervin. Motion carried unanimously. Consider any Items Removed from Consent Agenda. Consider and Possible Action on Ordinance #12-49-07 -Amending the Code of Ordinances by Adding Section 13.1606 and 13.1607 to Provide for Waiver of Late Fees and Penalties and Extensions of Time for Payment of Utility Bills. Motion made by Councilman Ervin to approve Ordinance #1249-07. Seconded by Councilman Muir. Motion carried unanimously. Caption as follows: ORDINANCE NO. 12-49-07 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES, CITY OF SANGER, BY ADDING SECTION 13,1606 AND 13,1607 TO PROVIDE FOR WAIVER OF LATE FEES AND PENALTIES AND EXTENSIONS OF TIME FOR PAYMENT OF UTILITY BILLS; AND PROVIDING FOR AN EFFECTIVE DATE, 6. Information Items: (a) City of Sanger Investment Report (b) Chamber Investment Report (c) Library Monthly Report (d) Legislative Update 7. Executive Session: Pursuant to Open Meetings Act, Chapter 551, Texas Government Code, Subchapter D, 551.087 Deliberation Regarding Economic Development. (a) Discussion on Economic Development with Tomlin Investments City Manager requested for Council not to act on this item. 8. Reconvene: Into Regular Session and Consider Action, if any, on Items Discussed in Executive Session. No Action Taken. 9. Adjournment. Mayor declared meeting adjourned. 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: N/A NON -DEPARTMENTAL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET \' I NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18100 AMERICAN MUNICIPAL SERV I-52955 001-00-4645 MUNICIPAL SER COLLECTION ON OSTND. WARRANTS 000000 547.20 DEPARTMENT NON -DEPARTMENTAL TOTAL: 547.20 --------------------------------------------------------------------------------------------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 10 MAYOR & CITY COUNCIL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET G;.....,`Z NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-10-5245 OTHER OPERATI CLEANING SUPPLIES 000000 9.77 99-09010 TML I-53041 & 53042 99-16720 GOVERNMENT CAPITAL SECU I-53068 001-10-5235 DUES AND REGI MARCH 27-28 CONF. G. ERVIN 000000 001-10-5420 CONTRACTUAL S TOMLIN PROJECT 12/13 & 12/20 000000 DEPARTMENT 10 MAYOR & CITY COUNCIL TOTAL: 137.50 1,462.50 1,609.77 12/31/2007 2:41 PM PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 15 ADMINISTRATION BUDGET TO USE: CB -CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER V.........R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-INV:246730-00 001-15-5210 OFFICE SUPPLI SIGNATURE STAMP R CHAVEZ 000000 9.98 99-00790 COUNTY BUILDING CENTER I-INV:10019154 001-15-5210 OFFICE SUPPLI MOUSE TRAPS 000000 0.60 99-01920 NICHOLS, JACKSON, DILLA I-53014 001-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICES 000000 583.06 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 9.77 99-09010 TML I-53041 & 53042 001-15-5235 DUES AND REGI MARCH 27-26 CONF. M.BRICE 000000 137.50 99-10960 ADVANCED MEDICAL CARE I-53006 001-15-5440 MEDICAL SERVI DRUG SCREEN J.FULLER 000000 20.00 99-18340 FIRST ADVANTAGE BACKGRO I-INV:7750YD0711 001-15-5420 -------------------------------------------------------- CONTRACTUAL S SET UP FEE BACKGROUND CHECKS 000000 DEPARTMENT -------------------------------------------------------- 15 ADMINISTRATION TOTAL: 825.91 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 18 ENGINEERING BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET 2 NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-INV:245121/245523 001-18-5210 OFFICE SUPPLI CONNECTS/DISCONN. 000000 3.48 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-18-5245 JANITORIAL SU CLEANING SUPPLIES 000000 9.75 DEPARTMENT 18 ENGINEERING TOTAL: 13.23 --------------------------------------------------------------------------------------------------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 20 POLICE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00790 COUNTY BUILDING CENTER I-INV:10019045 001-20-5325 R & M MOTOR V KEY COPIED 09-20 000000 3.00 99-01310 LUTTRULL MCNATT I-INV:511620 001-20-5325 R & M MOTOR V ARM REST/LOCK CYL/MULTI S4iITCH 000000 519.29 99-02140 RADIO SHACK I-52950 001-20-5310 REPAIR & MAIN KEYS TO PD HALL DOOR 000000 7.96 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-20-5245 JANITORIAL SU CLEANING SUPPLIES 000000 19.54 99-11570 CULLIGAN I-INV:17957691 001-20-5420 CONTRACTUAL S WATER BOTTLE SERVICE 000000 59.47 99-14340 PROFESSIONAL SAFETY SYS I-INV:PSS-113453 001-20-5325 R & M MOTOR V IN CAR CAMERA REPAIR 000000 672.50 99-15240 JERRY'S AUTO I-52972 001-20-5325 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 231.74 DEPARTMENT 20 POLICE TOTAL: 1,508.50 ------------------------------------------------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 22 ANIMAL CONTROL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V....3 NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02140 RADIO SHACK I-52950 001-22-5250 MINOR TOOLS 9 VOLT BATTERY 000000 3.99 99-02170 REINERT PAPER & CHEMICA I-INV:210727 001-22-5223 CHEMICAL SUPP BLEACH 000000 87.50 99-15240 JERRY'S AUTO I-52972 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 4.92 DEPARTMENT 22 ANIMAL CONTROL TOTAL: 95.91 ------------------------------------------------------------------ 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V`'R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00450 SUPER SAVE I-52982 001-24-5223 CHEMICAL SUPP LAUNDRY SOAP 000000 13.64 99-00640 COMMERCIAL SERVICES I-53034 001-24-5420 99-02140 RADIO SHACK I-10030009 001-24-5210 99-04930 KAUFFMAN TIRE I-52853 001-24-5325 99-09090 PERKINS ENTERPRISE I-INV:1458 001-24-5420 99-15240 JERKY'S AUTO I-52972 001-24-5325 99-16240 SCHAD & PULTE I-INV:169921 001-24-5440 99-17780 MAS MODERN MARKETING I-INV:MMI051030 001-24-5230 I-INV:MMI051030 001-24-5220 99-18380 R&T MECHANICAL I-17465 001-24-5310 CONTRACTUAL S ICE MACHINE RENTAL 000000 100.00 OFFICE SUPPLI 2PK GP23 BATTERY 000000 7.99 R & M MOTOR V MUD TIRES UNIT 671-24 000000 889.32 CONTRACTUAL S COMPRESSOR MAINTENANCE 000000 375.00 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 MEDICAL SERVI COMPRESSED OXYGEN CYLINDERS 000000 ADVERTISING KIDS PLASTICE FIREFIGHTER HATS 000000 POSTAGE SHIPPING 000000 R & M BUILDIN HEATERS IN BAY AREA DEPARTMENT 29 FIRE DEPARTMENT ---------------------------------------- 000000 30.54 673.92 87.86 925.00 TOTAL: 2,611.27 --------------------------- 12/31/2007 2:41 PM PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 25 AMBULANCE BUDGET TO USE: CB -CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 BANK: SB99 V' R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-05600 MOORE MEDICAL CORP. I-INV:48509202 001-25-5440 MEDICAL SERVI MEDICAL SUPPLIES 000000 759.58 I-INV:80743883EI 001-25-5440 MEDICAL SERVI SAFEGRIP GLOVES 000000 149.85 I-INV:81728955EI 001-25-5440 MEDICAL SERVI MEDICAL SUPPLIES 000000 427.23 99-09900 SHARE CORP I-INV:629145 I-INV:629145 99-16490 ENVIRO CLEAN MANAGEMENT I-INV:0000181790 001-25-5223 001-25-5220 001-25-5235 CHEMICAL SUPP MED. SUPPLIES FOR CLEANING AMB 000000 POSTAGE SHIPPING 000000 DUES & REGIST DUES DEPARTMENT 25 AMBULANCE 000000 TOTAL 392.38 31.67 120.00 1,880.71 --------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 26 MUNICIPAL COURT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V` °':R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-26-5245 BLD.& JANITOR CLEANING SUPPLIES 000000 19.54 99-09050 KENNETH HARTLESS 1-52959 001-26-5420 CONTRACTUAL S ALTERNATE MUNICPAL JUDGE 000000 2,800.00 99-10230 HAYES, BERRY, WHITE & I-52957 001-26-5425 LEGAL SERVICE PROSECUTOR:11/6,13,15/2007 000000 1/042648 DEPARTMENT 26 MUNICIPAL COURT __.---------------- TOTAL: -...........----------- 3,862.02 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 28 ENFORCEMENT/INSPECTION BUDGET TO USE: CB -CURRENT BUDGET PAGE: 10 BANK: SB99 V R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02140 RADIO SHACK I-10029989 001-28-5210 OFFICE SUPPLI 2 KEYS/TOUT POWER STRIP 000000 18.97 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-28-5245 99-11050 THOMSON WEST I-INV:814995949 001-28-5235 99-12800 PUBLIC SAFETY SERVICES I-53020 001-28-5420 I-53020 001-28-5420 99-18360 PLUMBERS CONTINUING EDU I-46851 001-28-5235 99-18410 TX STATE BOARD OF PLUMB I-46853 001-28-5235 JANITORIAL SU CLEANING SUPPLIES DUES & REGIST 2008 TX ENVIRO LAW BOOK 000000 000000 CONTRACTUAL S 51 BLDG INSPECT. 11/5-28/2007 000000 CONTRACTUAL S 11 PLMB, INSPECT. 11/5-28/2007 000000 DUES & REGIST PLMB CONTINUED ED. 12/06/07 000000 DUES & REGIST lYR LICENSE RENEG7AL L.DOUTHITT 000000 67.00 1,620.00 105.00 80.00 55.00 DEPARTMENT 28 ENFORCEMENT/INSPECTION TOTAL: 1,965.51 -----------.............. ------------------...........--------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 30 STREETS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V''R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00180 AMERICAN MESSAGING I-H1617057IA 001-30-5525 PAGERS PAGERS 000000 4.62 99-00390 BILL UTTER FORD, INC. I-INV:52711 001-30-5325 R & M MOTOR V DIESEL ADDITIVE 000000 8.34 99-00640 COMMERCIAL SERVICES I-53034 001-30-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 50.00 99-00790 COUNTY BUILDING CENTER I-INV:10019045 001-30-5325 R & M MOTOR V BOLTS & PVC FITTINGS (40-30) 000000 6.51 I-INV:10019068 001-30-5250 MINOR TOOLS DUCT TAPE 000000 7.98 99-01240 INLAND TRUCK PARTS CO. I-INV:18-95326 001-30-5325 R & M MOTOR V CLUTCH REPAIR: UNIT 55-30 000000 118.13 99-01300 JAGOE-PUBLIC CO. I-INV:712015 001-30-5370 STREETS HMAC PICK UP 000000 347.57 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-30-5245 JANITORIAL SU CLEANING SUPPLIES 000000 19.54 99-02190 PRAXAIR DISTRIBUTION, I I-INV:27341096 001-30-5330 EQUIPMENT REN OXYGEN & ACETYLENE 000000 80.00 99-02200 ROADRUNNER TRAFFIC SUPP I-INV:33656/33581/ 001-30-5380 STREET SIGNS PEDESTRAIN CROSSWALK/BOLTS RIV 000000 928.45 I-INV:33682 001-30-5380 STREET SIGNS HIP WEIGHT LIMIT SIGN 000000 210.20 99-08870 NORTHERN TOOL I-INV:17032754 001-30-5325 99-09400 SHARE CORP I-ZNV:616515 001-30-5325 99-11780 LANDMARK EQUIPMENT I-INV:101869 001-30-5325 99-15230 CRAFCO TEXAS, INC I-INV:0022533-IN 001-30-5325 R & M MOTOR V K0HLER20HP ENGINE UNIT 40-30 000000 R & M MOTOR V FOUR V]AY PENETRATING SPRAY 000000 R & M MOTOR V PARKING BRAKE CABLE/SAFETY SG1I 000000 R. & M MOTOR V OVERFLOW TANK- UNIT 57-30 000000 2,248.72 67.60 456.89 58.49 99-15290 JERRY'S AUTO I-52972 001-30-5325 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 296.97 DEPARTMENT 30 STREETS TOTAL: 41909.46 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 32 PARKS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00390 BILL UTTER FORD, INC. I-INV:52711 001-32-5325 R & M MOTOR V DIESEL ADDITIVE 000000 8.34 99-00790 COUNTY BUILDING CENTER I-INV:10019026 001-32-6015 I-INV:10019042 001-32-5375 99-01310 LUTTRULL MCNATT I-INV:511620 001-32-5325 I-INV:511649&511652 001-32-5325 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-32-5245 99-03490 VERMEER EQUIP. OF TEXAS I-INV:E32197 001-32-5325 I-INV:E32197 001-32-5325 99-09160 COMET CLEANERS 1-52879 001-32-5329 99-09930 KAUFFMAN TIRE I-52853 001-32-5325 9', 00 SHARE CORP I-INV:616515 001-32-5325 99-15240 JERRY'S AUTO I-52972 001-32-5325 SPRINKLER MAI MISC. FOR SPRINKLER SYST. POOL 000000 MINOR EQUIPME 3/4SCR,WD PHFH/CLAMP,PLAS 3/8 000000 R & M MOTOR V 2 DOOR HANDLES R & M MOTOR V DOOR PINS/HANDLES/BUSHING JANITORIAL SU CLEANING SUPPLIES 000000 000000 R & M MOTOR V REPAIR CHIPPER UNIT 29-32 000000 R & M MOTOR V RESHARPEN BLADES UNIT 29-32 000000 CHRISTMAS LIG SANTA SUIT CLEANING 000000 R & M MOTOR V MIDRANGE ALLTERAIN UNIT 31-32 000000 R & M MOTOR V FOUR VIAY PENETRATING SPRAY 000000 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 29.25 7.34 99.36 281.84 19.54 2,120.26 80.00 31.59 458.68 67.60 389.38 DEPARTMENT 32 PARKS TOTAL: 3,588.18 ----------------------------------------------------------------------------------- 12/31/2007 2:41 PM PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 34 POOL BUDGET TO USE: CB -CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 ICIC��j,�e'IT. VR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02260 S&S TELEMETRY I-INV:7216 001-34-5420 CONTRACTUAL S TAKING OFF MOTOR 1.5 LABOR 000000 165.00 DEPARTMENT 39 POOL TOTAL: 165.00 ------------------------------------------------------------------------------------------------------------------------------------ 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 36 VEHICLE MAINTENANCE BUDGET TO USE: CB -CURRENT BUDGET V` ":R NAME ITEM # G/L ACCOUNT NAME 99-02190 PRAXAIR DISTRIBUTION, I I-INV:27341096 001-36-5345 99-09040 J RANDY THOMPSON 1-77121/76724/77368 001-36-5375 I-77633 & 77634 001-36-5375 I-TKT:77633 001-36-5325 99-12840 TEXAS EMISSIONS PROGRAM I-52967 001-36-5510 99-15240 JERRY'S AUTO I-52972 001-36-5245 I-52972 001-36-5375 99-18390 SNAP ON EQUIPMENT I-INV:ESV/10691746 001-36-5360 DESCRIPTION LEASE/PURCHAS OXYGEN & ACETYLENE BANK: SB99 CHECK# ��I�IiI�IiI�] MINOR EQUIPME WHEEL STUfl INSTALLER 000000 MINOR EQUIPME TERMINAL TOOL KIT/BRAKE PAD SP 000000 R & M MOTOR V TOOL KIT/MINI LIGHT/DC TOOL SE 000000 TELEPHONE SER MONTHLY EMMISION SERVICES 000000 MECHANIC SHOP EQUIP. REPAIR PARTS & SUPPLIES 000000 MINOR EQUIPME EQUIP. REPAIR PARTS & SUPPLIES 000000 REPAIR & MAIN TIRE MACHINE REPAIR 000000 i WNIUOYf ri�afv 42.99 85.98 85.98 268.71 2.44 218.85 DEPARTMENT 36 VEHICLE MAINTENANCE TOTAL: 766.51 ---------------------------------------------------------------------------------------------------- 12/31/2007 2:41 PM PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 40 SULLIVAN CENTER BUDGET TO USE: CB -CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 BANK: S899 V' `�,R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-INV:211290 001-40-5245 JANITORIAL & CLEANING SUPPLIES 000000 19.54 DEPARTMENT 40 SULLIVAN CENTER TOTAL: 19.54 ---------------------------------- ----------------------------------....... ----------------- -----........ --------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 42 LIBRARY BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET W R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02120 QUILL I-INV:3135560 001-42-5210 OFFICE SUPPLI RICOH TONER 000000 167.39 99-05730 TEXAS LIBRARY ASSOC I-53036 001-42-5235 DUES & REGIST MEMBERSHIP DUES 000000 125.00 99-09390 AMAZON CREDIT PLAN I-53038 001-42-6050 BOOKS BOOKS & DVD 000000 377.23 99-10760 BRODART CO I-INV:H735182 001-42-6050 I-INV:H755087 001-42-6050 99-15250 SUDDENLINK I-53035 99-16440 MAGAZINE SUBSCRIPTIONS- I-INV:30464 99-18350 NORTH TEXAS REGIONAL LI I-INV:T61 001-42-5420 001-42-5225 001-92-5920 BOOKS BOOKS BOOKS BOOKS & PROCESSING CONTRACTUAL S INTERNET SERVICE @ LIBRARY MAGAZINES & S SUBSCRIPTIONS CONTRACTUAL S SUBSCRIPTION TUTOR.COM DEPARTMENT 42 LIBRARY ---------------------------------------------- 000000 58.23 000000 69.78 000000 99.85 000000 511.25 000000 1,425.00 TOTAL: 2,828.73 ------------------------ 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 46 ECONOMIC DEVELOPMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-15480 TEXAS DOWNTOWN ASSOCIAT I-53033 001-46-5230 ADVERTISING 07/08 TDA COOP ADVERTISING 000000 800.00 DEPARTMENT 46 ECONOMIC DEVELOPMENT TOTAL: 800.00 ------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET 001 GENERAL FUND TOTAL: 27,997.45 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 10 Mayor and City Council BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-INV:211290 008-10-5245 OTHER OPERATI CLEANING SUPPLIES 000000 9.77 99-09010 TML I-53041 & 53042 008-10-5235 DUES & REGIST MARCH 27-28 CONE. G. ERVIN 000000 137.50 99-16720 GOVERNMENT CAPITAL SECU I-53068 008-10-5420 CONTRACTUAL S TOMLIN PROJECT 12/13 & 12/20 000000 1,462.50 ---------------------------------------------------------------- DEPARTMENT 10 -------............... Mayor and City Council ----------------------------------............ TOTAL: 1,609.77 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 15 Administration BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VT NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-INV:246730-00 008-15-5210 OFFICE SUPPLI SIGNATURE STAMP R CHAVEZ 000000 9.97 99-00790 COUNTY BUILDING CENTER I-INV:10019154 008-15-5210 OFFICE SUPPLI MOUSE TRAPS 000000 0.59 99-01920 NICHOLS, JACKSON, DILLA I-53014 008-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICES 000000 583.06 99-02170 REINERT PAPER & CHEMICA I-INV:211290 008-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 9.77 99-09010 TML I-53041 & 53042 008-15-5235 DUES & REGIST MARCH 27-28 CONF, M.BRICE 000000 137.50 99-10960 ADVANCED MEDICAL CARE I-53006 008-15-5440 MEDICAL SERVI DRUG SCREEN J.FULLER 000000 20.00 99-18340 FIRST ADVANTAGE BACKGRO I-INV:7750YD0711 008-15-5420 CONTRACTUAL S SET UP FEE BACKGROUND CHECKS 000000 65.00 --------........................... -----------------------------------...................... DEPARTMENT 15 Administration --------------..................-------- TOTAL: 825.89 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 18 ENGINEERING BUDGET TO USE: CB -CURRENT BUDGET PAGE: 20 BANK: SB99 V' NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT = =--------------------------------------------------------------------------------------------------------------------------- 99-02170 REINERT PAPER & CHEMICA I-INV:211290 008-18-5245 JANITORIAL SU CLEANING SUPPLIES 000000 9.75 DEPARTMENT 18 ENGINEERING TOTAL: 9.75 ---------------------------------------------------------------------------- ------------.............------------------------------- 12/31/2007 2:41 PM PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 19 Data Processing BUDGET TO USE: CB -CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 BANK: SB99 V'".......R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-INV:245121/245523 008-19-5205 DATA PROCESSI CONNECTS/DISCONN. 000000 87927 I-INV:245121/245523 008-19-5210 OFFICE SUPPLI CONNECTS/DISCONN. 000000 3.48 99-02050 PITNEY BOSSES I-3889714-DC07 008-19-5315 99-03140 DATA FLOW I-INV;45301 008-19-5205 99-12760 CINTAS I-INV:DK02008588 008-19-5420 I-INV:DK02008890 008-19-5420 99-15780 ITRON I-INV:45178 008-19-5420 R & M MACHINE POSTAGE MACHINE DATA PROCESSI FI2 & 1099 W/ENVELOPES 000000 �II�IIPIIII7 CONTRACTUAL S DOCUMENT SHREDDING 12/04/07 000000 CONTRACTUAL S DOCUMENT SCHREDDING 12/18/07 000000 CONTRACTUAL S MOBILE READ SOFTWARE 000000 185.00 95.27 78.95 263.55 276.00 DEPARTMENT 19 Data Processing TOTAL: 989.52 ----------------------------------------------------------------------------------------------------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 36 Vehicle Maintenance BUDGET TO USE: CB -CURRENT BUDGET V'2 NAME ITEM # G/L ACCOUNT NAME 99-02190 PRAXAIR DISTRIBUTION, I I-INV:27341096 008-36-5345 99-09040 J RANDY THOMPSON 1-77121/76724/77368 008-36-5375 I-77633 & 77634 008-36-5375 I-TKT:77633 008-36-5325 99-12840 TEXAS EMISSIONS PROGRAM I-52967 008-36-5510 99-15240 JERRY'S AUTO I-52972 008-36-5245 I-52972 008-36-5375 99-18390 SNAP ON EQUIPMENT I-INV:ESV/10691746 008-36-5360 DESCRIPTION LEASE/PURCHAS OXYGEN & ACETYLENE PAGE: 22 BANK: SB99 CHECK# 000000 MINOR EQUIPME 15MM SOCKET: 1/2 ADAPTER 000000 MINOR EQUIPME MINI LITE/AIR BRAKE DC TOOL KI 000000 R & M MOTOR V TOOL KIT/MINI LIGHT/DC TOOL SE 000000 TELEPHONE SER MONTHLY EMMISION SERVICES 000000 MECHANIC SHOP EQUIP. REPAIR PARTS & SUPPLIES 000000 MINOR EQUIPME EQUIP. REPAIR PARTS & SUPPLIES 000000 AMOUNT 60.00 42.98 85.98 85.98 268.76 2.44 218.85 DEPARTMENT 36 Vehicle Maintenance TOTAL: 766.59 --------------------------------------------------------------------------------- 12/31/2007 2:41 PM PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 Water BUDGET TO USE: CB -CURRENT BUDGET VT ,.....,.....R NAME ITEM # REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME --------------- 99-00180 AMERICAN MESSAGING I-HI617057IA 008-50-5525 99-00390 BILL UTTER FORD, INC. I-INV:52711 008-50-5325 99-00590 CITY OF DENTON I-53024 008-50-5377 99-00640 COMMERCIAL SERVICES 1-53034 008-50-5420 99-00710 DATA BUSINESS FORMS INC I-INV:245121/245523 008-50-5210 99-01240 INLAND TRUCK PARTS CO. I-INV:18-95069 008-50-5325 99-02170 REINERT PAPER & CHEMICA I-INV:211290 008-50-5245 99-02910 UPPER TRINITY I-INV:W270712 008-50-5385 I-INV:W270712 008-50-5420 99-04630 DEPT OF STATE HEALTH SE I-32782 008-50-5377 99-04930 KAUFFMAN TIRE I-INV:519486 008-50-5325 99-07750 HOME DEPOT/GECF I-INV:1304709 008-50-5250 99-09210 PALESTINE WATER WELL BE I-INV:11865 008-50-5360 99-09900 SHARE CORP I-INV:616515 008-50-5325 99-12710 PETTIT MACHINERY, INC I-ORD3010302 008-50-5325 99-15290 JERRY'S AUTO I-52972 008-50-5325 99-15780 ITRON I-INV:45178 008-50-5420 PAGE: 23 BANK: SB99 DESCRIPTION CHECK# AMOUNT PAGERS 000000 4.62 R & M MOTOR V DIESEL ADDITIVE 000000 8.34 S•]ATER TESTING BACT. TESTING 000000 121.32 CONTRACTUAL S ICE MACHINE RENTAL 000000 50.00 OFFICE SUPPLI CONNECTS/DISCONN. 000000 87.27 R & M MOTOR V DOT INSPECTION: UNIT 26-50 000000 62.00 JANITORIAL SU CLEANING SUPPLIES 000000 19.54 S•]ATER PURCHAS VOLUME CHARGE 000000 3,218.60 CONTRACTUAL S DEMAND CHARGE 000000 12,083.33 L^]ATER TESTING LEAD/COPPER SAMPLES 000000 601.00 R & M MOTOR V P295/75 R16 TIRES UNIT 52-50 000000 MINOR TOOLS GFI TESTER/FLASHLIGHT/TAPE RUL 000000 R & M OTHER V]ELL #5 ACKER [�Id�PPP] R & M MOTOR V FOUR G]AY PENETRATING SPRAY 000000 R & M MOTOR V 757 ZTRAK MOG]ER TECH MANUAL 000000 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 CONTRACTUAL S MBILE RERD COLLECTOR 000000 428.00 109.91 22,812.30 67.62 202.48 648.43 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 24 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 Water BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET V1 2 NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-16340 SUN BELT RENTALS, INC. I-INV:13297460-001 008-50-5345 LEASE EQUIPME JUMPING JACK TAMPER ENVIRO PRO 000000 72.70 99-17460 MORRISON SUPPLY CO. I-INV:70001995 008-50-5360 I-INV;70002174 008-50-5372 R & M OTHER 3/4DBL CHECK BACKFL0S9 PREVENT 000000 WATER METER & WATER METER/BRASS BOLTS& GASKE 000000 DEPARTMENT 50 V7ater TOTAL: 193.10 995.06 41,826.82 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 25 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 52 Waste Water Collection BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET Vr R NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-18330 AMERICAN REHAB & INSPEC I-INV:16941 008-52-5315 R & M LIFT ST TELEVISE 6"VCP SANITARY SEVIER 000000 500.00 DEPARTMENT 52 Waste Water Collection TOTAL: 500.00 ----------------------------------------------------------------------------------------------------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 54 Waste Water Treatment BUDGET TO USE: CB -CURRENT BUDGET VT '2 NAME ITEM # G/L ACCOUNT NAME ----------------------------- 99-03060 WILLIAMS TESTING LAB DESCRIPTION PAGE: 26 BANK: SB99 CHECK# AMOUNT I-53023 008-54-5270 LABORATORY SU BOD/TSS AMMONIA AS NITOGEN 000000 990.00 99-12710 PETTIT MACHINERY, INC I-ORD3010302 008-54-5325 R & M MOTOR V 757 ZTRAK MOWER TECH MANUAL 000000 41.20 99-15240 JERRY'S AUTO I-52972 008-54-5325 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 129.93 DEPARTMENT 54 Waste Water Treatment TOTAL: 11161.13 ----------------------------------------------------------------------------------------------------------------------------------- 12/31/2007 2:41 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 27 PACKET: 01162 Regular Payments VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 Electric Department BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET \r 3 NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00390 BILL UTTER FORD, INC. I-INV:52711 008-58-5325 R & M MOTOR V DIESEL ADDITIVE 000000 125.02 99-00640 COMMERCIAL SERVICES I-53034 008-58-5420 CONTRACTUAL S ICE MACHINE RENTAL 000000 100.00 99-00710 DATA BUSINESS FORMS INC I-INV:245121/245523 008-58-5210 OFFICE SUPPLI CONNECTS/DISCONN. 000000 87.27 99-01310 LUTTRULL MCNATT I-INV:511654 008-58-5325 R & M MOTOR V OUTSIDE/INSIDE DOOR HANDLES 000000 53.72 99-02170 REINERT PAPER & CHEMICA I-INV:211290 008-58-5245 JANITORIAL SU CLEANING SUPPLIES 000000 19.54 99-02450 SOLOMON I-IV:171635 & 171036 008-58-5365 99-02690 TECHLINE I-INV:1628152-00 008-58-6020 I-INV:162818900 & 01 008-58-6020 99-04160 COMET CLEANERS I-52819 008-58-5255 99-U4930 KAUFFMAN TIRE I-52853 008-58-5325 99-05350 TX EXCAVATION SAFETY SY I-INV:07-6357 008-58-5420 99-15290 JERRY'S AUTO I-52972 008-58-5325 99-15780 ITRON I-INV:45178 008-58-5420 99-15890 ALL AMERICAN SURVEYING I-INV:12555 008-58-5420 99-17380 THE GLOVE GUY I-INV:192527 008-58-5260 99-18400 TECH SERV CONSULTING & I-INV:20072011 008-58-5420 TRANSFORMERS REPAIR TRANSFORMERS 000000 IMPROVEMENTS CROSSARM CUTOUT/PROTECTIVE CAP 000000 IMPROVEMENTS THHN COPPER/YELLOW AMPACT SHEL 000000 V7EARING APPAR CLEANING ELECTRIC DEPT. 000000 R & M MOTOR V LIGHT TRUCK TIRES UNIT 41-58 000000 CONTRACTUAL S MESSAGE FEES 000000 R & M MOTOR V EQUIP. REPAIR PARTS & SUPPLIES 000000 CONTRACTUAL S MBILE READ COLLECTOR CONTRACTUAL S 193 ASTER LOT 9 BLK B SAFETY EQUIPM MED & LRG WORK GLOVES 000000 000000 CONTRACTUAL S ANNUAL MAINT. FEE MAP INTEGRAT 000000 DEPARTMENT 58 Electric Department TOTAL: VENDOR SET 008 ENTERPRISE FUND TOTAL: REPORT GRAND TOTAL: 4,722.00 96.00 2,185.70 452.00 55.10 248.67 648.42 362.50 102.40 1,140.00 10,569.59 58,259.06 86,256.51 COUNCIL AGENDA ITEM AGENDA TYPE ❑Regular ❑Special ®Consent Reviewed by Finance Yes ❑Not Applicable ❑ Workshop ❑Executive ❑Public Hearing Reviewed by Legal ®Yes Not Applicable Council Meeting Date: January 7, 2007 Submitted By: Robert Woods City Manager Reviewed/Approval Initials ,� .� Date I`_': ,,�--�'' ACTION REQUESTED: ❑ORDINANCE # ❑RESOLUTION # ®APPROVAL ❑ CHANGE ORDER ❑AGREEMENT ❑APPROVAL OF BID ❑AWARD OF CONTRACT ❑ CONSENSUS ❑OTHER AGENDA CAPTION Consider award of contract to Dannenbaum Engineering Company -Fort Worth, LLC for the design of Phase III and Phase IV of the 2005-2006 Capital Improvements Program. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ®CI P ❑BUDGETED ❑NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEARS) TOTALS Proposed Expenditure Amount :;';encumbered Amount BALANCE FUNDS) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM On the November 5, 2007 meeting the Council authorized staff to advertise for Request of Qualifications (RFQ) for Engineering services regarding the 2005-2006 Capital Improvements Program. Upon receipt of the RFQ's staff selected Dannenbaum Engineering to prepare the construction plans and bid documents for Phase III and Phase IV of the 2005-2006 Capital Improvements Program. The amount of Dannenbaum Engineering Services Contract shall be for the not to exceed amount of $277,930.00. STAFF OPTIONS &RECOMMENDATION Staff recommends award of the contract to Dannenbaum Engineering Company -Fort Worth, LLC. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: AGREEMENT FOR ENGINEERING SERVICES Between City of Sanger I� f Dannenbaum Engineering Company -Fort Worth, LLC Project Name: DEC No: Submitted by: : Date 2005/2006 Capital Improvements Project, Phases 111 & IV 4395-32 Brian D. O'Neill, P.E. STANDARD AGREEMENT FOR ENGINEERING SERVICES This Agreement is between the City of Sanger, (the "City"), and Dannenbaum Engineering Company — Fort Worth, LLC, (the "Engineer"), for a Project generally described hereinafter. Article I Scope of Services A. The Scope of Services and description of Project is set forth in Attachment A. Article 11 Compensation A. The Engineer's compensation is set forth in Attachment B. Article Ill Terms of Payment Payments to the Engineer will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) Monthly invoices will be issued by the Engineer for all work performed under this Agreement. Invoices are due and payable within 30 days of receipt of a complete and accepted invoice. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The City will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. All un-disputed billing which is not paid when due hereunder shall bear interest at 1-1/2% per month, calculated daily, on the unpaid balance. (5) If the City fails to make payment in full to Engineer for billings contested in good faith within 60 days of the amount due, the Engineer may, after giving 7 days' wriften notice to City, suspend services under this Agreement until paid in full, including interest. In the event of suspension of services, the Engineer shall have no liability to City for delays or damages caused the City because of such suspension of services. -1— Article IV Obligations of the Engineer Amendments to Article IV, !f any, are included in Attachment C. A. General The Engineer will serve as the City's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the Engineer's services will be the degree of sk!!I and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (�) The Engineer shall advise the City with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The Engineer shall also advise the City concerning the results of it. The City shall fumish such surveys, tests, and investigations, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total Project cost and/or execution. These conditions and cost/execution effects are not the responsibility of the Engineer. D. Preparation of Engineering Dravvings The Engineer will provide to the City the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by City, and electronic AutoCAD drawing files in ACAD 2004 version or newer, which shall become the property of the City. City may use such drawings in any manner it desires; provided, however, that the Engineer shall not be liable for the use of such drawings for any project other than the Project described herein. -2— E. Engineer's Personnel at Construction Site (1) The presence or duties of the Engineer's personnel at a construction site, whether as on -site representatives or otherwise, do not make the Engineer or its personnel in any way responsible for those duties that belong to the City and/or the City`s construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The Engineer and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the Engineer or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the Project or to determine, in general, if the work on the Project is being performed in a manner indicating that the Project, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the Agreement between City and Engineer be construed as requiring Engineer to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the Project. If, for any reason, the Engineer should make an on -site observation, on the basis of such on -site observation, if any, the Engineer shall endeavor to keep the City informed of any deviation from the Contract Documents coming to the actual notice of Engineer regarding the Project. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the Engineer shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The Engineer shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. -3— (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the Project, the Engineer has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate Project cost or schedule. Therefore, the Engineer makes no warranty that the City's actual Project costs, financial aspects, economic feasibility, or schedules will not vary from the Engineer's opinions, analyses, projections, or estimates. G. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the Project was finally constructed The Engineer is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. H. Right to Audit (1} Engineer agrees that the City shall, until the expiration of three (3) years after final payment under this contract have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the Engineer involving transactions relating to this contract. Engineer agrees that the City shall have access during normal working hours to all necessary Engineer facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Engineer reasonable advance notice of intended audits. -4— (2) Engineer further agrees to include in all its sub -consultant agreements hereunder a provision to the effect that the sub -consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further, that the City shall have access during normal working hours to all sub" consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article togetherwith subsection (3) hereof. City shall give sub -consultant reasonable advance notice of intended audits. (3) Engineer and sub -consultant agree to photo copy such documents as may be requested by the City. The City agrees to reimburse Engineer for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. H. Engineer's Insurance (1) Insurance coverage and limits: Engineer shall provide to the City certificates) of insurance documenting policies of the following coverage at minimum limits that are to be in effect prior to commencement of work on the Project: Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Professional Liability $1,000,000 each claim/annual aggregate -5- (2) Certificates of insurance evidencing that the Engineer has obtained all required insurance shall be delivered to the City prior to Engineer proceeding with the Project. (a) Certificate(s) of insurance shall document that insurance coverage specified according to items section J.(I) and J.(2) of this Agreement are provided under applicable policies documented thereon. (b) Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements. (c) A minimum of thirty (30) days notice of cancellation, non -renewal or material change in coverage shall be provided to the City. A ten (10) days notice shall be acceptable in the event of nonpayment of premium. Such terms shall be endorsed onto Engineer's insurance policies. (d} Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the City; and, such insurers shall be acceptable to the City in terms of their financial strength and solvency. (e) Deductible limits, or self -insured retentions, affecting insurance required herein may be acceptable to the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (f) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the City as respects the Project. (g) The City shall be entitled, upon its request and without incurring expense, to review the Engineer's insurance policies including endorsements thereto and, at the City's discretion, the Engineer may be required to provide proof of insurance premium payments. (h) The Professional Liability insurance policy, if written on a claims made basis shall be maintained by the Engineer for a minimum two (2) year period subsequent to the term of the respective Project contract with the City unless such coverage is provided the Engineer on an occurrence basis. (i) The City shall not be responsible for the direct payment of any insurance premiums required by this Agreement. It is understood that insurance cost is an allowable component of Engineer's overhead. Q} All insurance required in section J., except for the Professional Liability insurance policy, shall be written on an occurrence basis in order to be approved by the City. -6— (k) Sub -consultants to the Engineer shall be required by the Engineer to maintain the same or reasonably equivalent insurance coverage as required for the Engineer. When sub -consultants maintain insurance coverage, Engineer shall provide City with documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a sub -consultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by Engineer of the Agreement. I. Independent Consultant The Engineer agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the City. J. Disclosure The Engineer acknowledges to the City that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed Project and business relationships with abutting property. The Engineer further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contact. K. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the Engineer will stop its own work in the affected portions of the Project to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the Engineer will, if requested, assist the City in obtaining the services of a qualified contractor to manage the remediation activities of the Project. L,. Permitting Authorities -Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the Engineer should have been aware of at the time this Agreement was executed, the Engineer shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the Engineer could not have been reasonably aware of, the Engineer shall notify the City of such changes and an adjustment in compensation will be made through an amendment to this Agreement. -7— Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data Tt�e City will make available to the Engineer all technical data in the City's possession relating to the Engineer's services on the Project. The Engineer may rely upon the accuracy, timeliness, and completeness of the information provided by the City except when verification is necessary to insure the proper delivery of services to be performed. B. Access to Facilities and Properly The City wilt make its facilities accessible to the Engineer as required for the Engineer's performance of its services and will provide labor and safety equipment as required by the Engineer for such access. The City will perform, at no cost to the Engineer, such tests of equipment, machinery, pipelines, and other components of the City's facilities as may be required in connection with the Engineer's services. The City will be responsible for all acts of the City's personnel. G. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the City will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights -of --way, and access necessary for the Engineer's services or Project construction. D. Timely Review The City will examine the Engineer's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the City deems appropriate; and render in writing decisions required by the City in a timely manner in accordance with the project schedule in Attachment D, if any. E. Prompt Notice The City will give prompt written notice to the Engineer whenever City observes or becomes aware of any development that affects the scope or timing of the Engineer's services or of any defect in the work of the Engineer or construction contractors. -8— F. Asbestos or Hazardous Substances and Indemnification (1) To the maximum extent permitted by law, the City will indemnify and release Engineer and its officers, employees, and subcontractors from all claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation expenses arising out of or relating to the presence, discharge, release, or escape of hazardous substances, contaminants, or asbestos on or from the Project. Nothing contained herein shall be construed to require the City to levy, assess or collect any tax to fund this indemnification. (2) The indemncation and release required above shall not apply in the even# the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of Engineer's negligence or if Engineer brings such hazardous substance, contaminant or asbestos onto the Project. G. Contractor Indemnification and Claims The City agrees to include in all construction contracts the provisions of Article IV.E. regarding the Engineer's Personnel at Construction Site, and provisions providing contractor indemnification of the City and the Engineer for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The City agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the Project, or their sureties, shall maintain no direct action against the Engineer, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the City will be the beneficiary of any undertaking by the Engineer." (2) This Agreement gives no rights or benefits to anyone other than the City and the Engineer and there are no third -party beneficiaries. (3) The City will include in each agreement it enters into with any other entity or person regarding the Project a provision that such entity or person shall have nothird-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the Gity has to bring a claim against Engineer. -9- 1. City's Insurance (1) The City may maintain property insurance on certain pre-existing structures associated with the Project. (2) The City will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the Project. The City may provide Engineer a copy of the policy or documentation of such on a certificate of insurance. (3) 'The City will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the Project risks. J. Litigation Assistance The Scope of Services does not include costs of the Engineer for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the City. In the event City requests such services of the Engineer, this Agreement shall be amended or a separate agreement will be negotiated between the parties. K. Changes The City may make or approve changes within the general Scope of Services in this Agreement. If such changes affect the Engineer's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this Agreement with appropriate City approval. -10— Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A, Authorization to Proceed Engineer shall be authorized to proceed with this Agreement upon receipt of a written Notice to Proceed from the City. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the Engineer, whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of the City of any such instruments of service without the written permission of the Engineerwill be at the City's sole risk. The City shall own the final designs, drawings, specifications and documents. C. Force Majeure The Engineer is not responsible far damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the Engineer. D, Termination (1) This Agreement may be terminated by either the City or the Engineer for convenience on 30 days' written notice. This Agreement may also be terminated by either the City or the Engineer for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within 5 days of written notice and diligently complete the correction thereafter. (2} If this Agreement is terminated for the convenience of the City, the Engineer will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of Engineer's work product; b.) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; c.) The time requirements for the Engineer personnel to document the work underway at the time the City's termination for convenience so that the work effort is suitable for long time storage. -11— (3) Prior to proceeding with termination services, the Engineer will submit to the City an itemized statement of all termination expenses. The City's approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption %J Work The City may suspend, delay, or interrupt the services of the Engineer for the convenience of the City. In the event of such suspension, delay, or interruption, an equitable adjustment in the Projecfs schedule, commitment and cost of the Engineer's personnel and subcontractors, and Engineer's compensation will be made. F. Indemnification (1) The Engineer agrees to indemnify and defend the City from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the Engineer, its employees, officers, and subcontractors in connection with the Project. (2) If the negligence or wi(Iful misconduct of both the Engineer and the City (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the Engineer and the City in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party will assign all or any part of this Agreement without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this Agreement are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the City and the Engineer, and their officers, employees, agents, and subcontractors. 1. Jurisdiction The law of the State of Texas shall govern the validity of this Agreement, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this Agreement shall be Tarrant County, Texas. J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the City and Engineer arising out of, or in connection with this Agreement or the Project, or any breach of any obligation or duty of City or Engineer hereunder, will be submitted to mediation. (2) If mediation is unsuccessful, the claim, dispute or other matter in question may be litigated by either party on a de novo basis. K. Severability and Survival If any of the provisions contained in this Agreement are held for ariy reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VIR, VI.I., and VI.J. shall survive termination of this Agreement for any cause. -13— Article V11 Attachments and Signatures This Agreement, including its attachments, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this Agreement: Date: Date: Attachment A —Project Description and Scope of Services Attachment B - Compensation Attachment C - Amendments to Standard Agreement for Engineering Services (if any) Attachment D - Preliminary Project Schedule (if any) Attachment E - Project Location Map (if any) City of Sanger City By: Joe Higgs, Mayor Dannenbaum Engineering Company— Fort Worth, LLC Engineer By: Gary W. Fisher, P.E. President ATTACHMENT "A" PROJECT• AND SCOPE OF PROJECT DESCRIPTION The Project shall be known as 2005/2006 Capital (mprovements Project, Phases (I(& IV. The Project shall consist of reconstructing street and drainage facilities in the areas generally listed as follows: 1. S. 1st Street from its south end to Bolivar Street 2. N. 1st Street from Peach Street to Chapman Drive 3. 2"d Street from Wayne Street to Chapman Drive 4. 3rd Street from Bolivar Street to Chapman Drive 5. 4th Street Bolivar Street to Chapman Drive 6. 6th Street from Peach Street to Plum Street 7 7tn Street from Pecan Street to Plum Street 8. 8th Street from Pecan Street to Plum Street 9. Pecan Street from 10th Street to 7th Street 10. Pecan Street from a Street to 2"d Street 11. I Peach Street from 10th Street to 2"d Street 12. Plum Street from 10th Street to 2"d Street It is anticipated that the streets will be reconstructed 28' wide with 6-inch thick reinforced concrete over 6-inch thick sub -grade stabilization. It is also anticipated that the drainage improvements will consist primarily of side -road ditches with roadway and driveway culverts and will include the grading of discharge ditches sufficient to drain the side -road ditches. The project will also include reinforced concrete driveway approaches, replacement of existing sidewalks, hydromulch seeding replacement of water and sanitary sewer facilities as specified by the City and existing sewer manhole rims, water valve boxes and water meters affected. -1— SCOPE OF BASIC SERVICES A. GENERAL —PROJECT START-UP AND COORDINATION 1) Preliminary Conferences with City The Engineer shall attend a preliminary conference with authorized representatives of the City regarding the scope of project so that the plans and specifications which are to be developed hereunder by the Engineer will result in providing facilities which conform to the City's requirements and budgetary constraints. 2) Coordination with Outside Agencies/Public Entities The Engineer shall coordinate with officials of other outside agencies as may be necessary for the design of the proposed project. It shall be the Engineer's duty hereunder to secure necessary information from such outside agencies and to meet their requirements. 3) Geotechnicallnvestigations The Engineer shall advise the City of test borings, and other subsurface investigations that may be needed. The Engineer shall in coordination with the City and the Engineer's sub -contract geotechnical engineering consultant prepare specifications for and undertake such testing program. 4) Agreements and Permits The Engineer shall complete all forms/applications to allow the City to obtain the necessary agreements and/or permits normally required for a project of this size and type. The Engineer will be responsible for negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits and will make any revisions necessary to bring the plans into compliance with the requirements of said agency, including but not limited to highways, railroads, water authorities, Corps of Engineers and other utilities. 5) Design Changes Relating to Permitting Authorities If permitting authorities require design changes, the Engineer shall revise the plans and specifications as required at the Engineer's own cost and expense, unless such changes are required due to changes in the design of the permitting authority's facilities made by the permitting authority. If such changes are required, the Engineer shall notify the City and an amendment to the contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays, a mutually agreeable and reasonable time extension shall be negotiated. -2— 6) Plan Submittal Copies of the original plans shall be provided on reproducible mylar or approved plastic film sheets, or as otherwise approved by the City's Project Manager and shall become the property of the City. City may use such plans in any manner it desires; provided, however that the Engineer shall not be liable for the use of such plans for any project other than the project described herein; and further provided, that the Engineer shall not be liable for the consequences of any changes that are made to the plans or changes that are made in the implementation of the plans without the written approval of the Engineer. B. PROJECT MANAGEMENT 1) Project Management of the Engineer's engineering and surveying services, as well as the Engineer's sub -consultants, will be performed by the Engineer. C. ENGINEERING QUALITY ASSURANCE /QUALITY CONTROL (QA/QC) 1) Quality Assurance /Quality Control review of the Engineer's work products shalt be performed by an independent QA/QC officer of the Engineer. D. PHASE 1 —CONCEPTUAL PLAN Conceptual Plan not included in this Agreement. E. PHASE 2 —PRELIMINARY DESIGN 1) Design Data The Engineer shall provide design data, cross -Sections, profiles, drainage calculations, and preliminary opinion of probable cons#ruction cost. 2) Preliminary Construction Plans and Technical Specifications The Engineer shall submit up to 14 copies of Phase 2 preliminary construction plans and up to 5 copies of the preliminary technical specifications for review by the City and for submission to utility companies and other agencies for the purposes of coordinating work with existing and proposed utilities. The preliminary construction plans shall indicate location of existing/proposed utilities and storm drain facilities. The Engineer shall receive written approval of the Phase 2 plans from the City's project manager before proceeding with Phase 3. F. PHASE 3 —FINAL DESIGN 1) Final Construction Plans The Engineer shall furnish up to five (5) copies of the final construction plans and contract specifications for review by the City. -3— 2) Detailed Opinion of Probable Construction Cost The Engineer shall furnish up to five (5) copies of detailed opinion of probable construction costs for the authorized construction project, which shall include summaries of bid items and quantities. 3) Plans and Specification Approval The Contract Documents shall comply with applicable local, state, and federal laws and with applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from the City`s project manager before proceeding with Phase 4 G. PHASE 4 -BIDDING 1) Construction Plans and Project Manuals The Engineer shall furnish 3Q bound copies of Phase 4 final approved construction plans and project manuals (Contract documents and Specifications). The approved plans and manuals shall be used as authorized by the City for use in obtaining bids, awarding contracts, and constructing the project. The Engineer may collect a fee to offset the cost of reproduction and handling from the prospective bidders. 2) �3idding Assistance The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding documents, and assist the City in determining the qualifications and acceptability of prospective constructors, subcontractors, and suppliers. When substitution prior to the award of contracts is allowed by the bidding documents, the Engineer will advise the City as to the acceptability of alternate materials and equipment proposed by the prospective constructors. 3) Recommendation of Award The Engineer shall assist in the tabulation and review of all bids received for the construction of the project and shall make a recommendation of award to the City. The Engineer shall receive written notice of construction contract award before proceeding with Phase 5. H. PHASE 5 -CONSTRUCTION 1) Assemble Contract Documents The Engineer shall assist with the assembly and distribution of the construction contract documents for the Project. -4— 2) Preconstruction Conference The Engineer shall attend the preconstruction conference. 3) Site Visits The Engineer shall visit the project site at appropriate intervals as construction proceeds to observe and report on the progress and the quality of the executed work. It is anticipated that approximately one visit every two (2) months will be made by the Engineer. 4) Instructions to Contractor The Engineer shall provide necessary interpretations and clarifications of contract documents, review change orders and make recommendations as to the acceptability of the work, at the request of the City. 1. PHASE 6 COMPLETION 1) Final inspection The Engineer shall attend final inspection of the Project with representatives of the Gity and the construction contractor. 2) Record Drawings The Engineer shall prepare record drawings from Information submitted by the contractor. -5— SCOPE OF SPECIAL SERVICES A(1 survey information shall be provided by the City. Should any %J the following special services be required, they will either be provided by the City's contactor or negotiated and added to this Agreement by amendment. A. Property Mapping The Engineer shall determine the apparent ownership of the land where rights -of --way and/or easements are needed from tax records. The Engineer shall acquire copies of plats and/or deeds needed to determine the property location from the City or county records. The Engineer shall locate available property corners in the field. The Engineer shall prepare property mapping to be used as part of the Engineer's design drawings. B. Topographic Survey Topographic field survey will be provided by the City. The City will provide additional field survey will be provided as necessary. C. Right -of --Way, Easement and Land Acquisition Needs The Engineer sha(I furnish the City with the necessary sketches and prepare necessary descriptions for acquiring the right -of --way, easement and/or land acquisition for the construction of this Project. Sketches and descriptions are to be presented in form suitable for direct use by the City in obtaining right of -way, easements, land, permits and licensing agreements. The Engineer will furnish four (4) copies of each document prepared. D. Construction Survey Control The Engineer shall be available to the City on matters concerning the layout of the Project during its construction and will set control points in the field to allow the construction contractor survey crews to stake the Project. The construction contractor will perform the setting of line and grade stakes. E Surveying Quality Assurance /Quality Control Quality Assurance /Quality Control review of the Engineer's work products shall be performed by an independent QA/QC officer of the Engineer. -6- ATTACHMENT an COMPENSATION The City shall pay the Engineer for Basic provided. Partial payments shall be made milestones as evidenced by the Engineer's not exceed the following maximum amounts: BASIC SERVICES PROJECT MANAGEMENT ENGINEERING QA/QC PROJECT START-UP & COORDINATION PRELIMINARY DESIGN FINAL DESIGN BIDDING PHASE ENGINEERING CONSTRUCTION PHASE ENGINEERING PROJECT COMPLETION SPECIAL SERVICES PROPERTY MAPPING —Not Included FIELD SURVEYING —Not Included SURVEYING QA/QC — Not Included OTHER DIRECT COSTS and Special Engineering and Surveying Services upon partial completion of the following project monthly statement. 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C o O t g N e` m Y o w p p O O M r d CV a, W V9 CV W a a M � a pad d m N N qCo 06 P d d d O d O G W d W(- M mw oNrN H-Q t0 Wt9 N t aagadaa_g aaaaa¢ad ZZZZZ` a¢aW Z2Zx owe ZZ�ZZZ Z2Z d y No m y � roar oa 0�w0 oo Doti p r- a N Z zLu O w w ILL 0 QQU Ix w U U_ z Z a z 2 w W o q o p Ix wa w z U� ¢ii s N .� w pw Ua0 3 z „MCLIll rn o ix L)4 w cn d000 to wmz ow�ai acW��'a wz�m Jz�o W aia- Zaatn ZpUC� aOzlhn-¢y p Rwp O ��2O zza0 as adq� UwpfW.. 0.q m frL .xiCL Ste V N e�Q a Z a Z�.daoa aOZ�~�'� J W f-NU J.A O z�'zaw.Q�r�w Sa�FZ v�-'u trJ�voQ �� o w a CSOapt'Uwi=•> 2P2o wy a oaZa0 � mlQ-,o �- o floe�pw�o oorrx�'x rc?oww oaooao o w0mmmacjz`ay ozacnrn'�-'� v au0c>a xrs�r -at � Y Q a r N 6Rf v r r 0 N N � M ~ M N N N N r tq in z �~ a u o a�z p j m W 2 a zoo Ewa o o 0 z a 2 0 w to i- 001 O Q j� p r N ul La a r lV co © 0 4 O N Z ��"�o$�.•-cov M C7 www�W�`a F- O O O a a a cpj � tinooti...corn W W X Ul W lU rn m 0 to v)a mm w W F Y a a O aW x as Qa OW. r w Ix LU x na.�aa�f a r a W rW w Z X x 0 0> W T p U U U w W w Z Z Z O GU1 x fl. 0 0 0 ami Saaaa (IC o I I 1H CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special 2 Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes El Not Applicable Council Meeting Date: Submitted By: January 7, 2008 Samantha Renz City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ®ORDINANCE #_01-02-08_ ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider and Possible Action on Ordinance #01-02-08 — Repealing Chapter 1, Article 1.400 "Official Newspaper" FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The Home Rule Charter states that the Council may designate an official newspaper by Resolution. This ordinance repeals the ordinance designating the Sanger Courier. The Resolution following this item identifies additional newspapers for which official advertisements can be placed. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: Ordinance Prior Action/Review by Council, Boards, Commissions or Other Agencies: CITY OF SANGER, TEXAS ORDINANCE No. 1;01-02=08 THAT CHAPTER 11 ARTICLE 1.4009 "OFFICIAL NEWSPAPER", IN THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY REPEALED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. THAT CHAPTER 1, ARTICLE 1.400 OF THE CITY OF SANGER CODE OF ORDINANCES IS HEREBY REMOVED. Section 2. All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. Section 4. This Ordinance will take effect immediately from and after its passage and the publication of the caption as the law in such cases provides. PASSED AND APPROVED this 22nd day of January, 2008, by the City Council of the City of Sanger, Texas. APPROVED: Joe Higgs, Mayor ATTEST: Rosalie Chavez, City Secretary CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special Z Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes ® Not Applicable R Yes Not Applicable Council Meeting Date: Submitted By: January 7, 2008 Samantha Renz City Manager Reviewed/Approval Initials /f& Date ACTION REQUESTED: ❑ORDINANCE # ® RESOLUTION # DI'0 ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider and Possible Action on Resolution #01-02-08 — Designating Official Newspapers for the City of Sanger FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR, PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The Home Rule Charter states that the Council may designate an official newspaper by Resolution. The attached Resolution will designate the Sanger Courier and additional newspapers for which official advertisements can be placed. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: Resolution Prior Action/Review by Council, Boards, Commissions or Other Agencies: RESOLUTION #O1-02-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS DESIGNATING OFFICIAL NEWSPAPERS FOR THE CITY OF SANGER AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Sanger, has, in the past, utilized the Sanger Courier as the Official Newspaper of the City of Sanger, and WHEREAS, at the present time, the City of Sanger needs the flexibility provided by more than once a week publication, and WHEREAS, the City of Sanger's Home Rule Charter mandates that the Official Newspaper be designated by Resolution NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: That the Official Newspapers of the City of Sanger shall be the Sanger Courier and/or the Denton Record Chronicle and/or the Dallas Morning News . PASSED AND APPROVED this 7th day of January, 2008. Joe Higgs, Mayor ATTEST: Rosalie Chavez, City Secretary ,.� � •i i is by the City of Sanger, Texas To all to whom these presents shall come; WHEREAS, the City of Sanger recognizes our service men and women as examples of courage and sacrifice; and WHEREAS, the City of Sanger recognizes when our country and world have needed brave Americans to advance the cause of freedom, our men and women in uniform have proudly stepped forward and selflessly endured hardships to defend those Freedoms; and WHEREAS, the City of Sanger recognizes that many of our residents have. served or are currently serving in the war against terrorism; and WHEREAS, the City of Sanger is grateful to those and take inspiration from their alty. O loyn this day, we express our deep appreciation to each of"the men and women who are se rving and to those who have served. OW, THEREFORE N, I, Joe Higgs, Mayor of the City of Sanger, Texas, do hereby declare an d proclaim January 7, 2008 as " WA R ON TERROR VETERANS APPRECIATION DAY" Passed, Approved and Adopted this 7th day of January 2008. Joe Higgs nor ATTEST: Rosalie Chavez City Secretary DATE: DENTON CENTRAL APPRAISAL DISTRICT 3911 MORSE STREET, P O Box 2816 DENTON, TEXAS 76202-2816 W W W.�DfNTflNCAD.COM December 21, 2007 MEMO TO: All Board of Director Candidates County Judge &Commissioners All Jurisdictions Superintendents &School Board Presidents Mayors &City Managers FROM: Joe Rogers, Chief Appraiser SUBJECT: Election of the 2008-2009 Board of Directors The following is a list of the candidates nominated for the Denton Central Appraisal District Board of Directors and the outcome of the election in ballot order: 1) Baker. Lee 850 Votes Elected to Board 2) Clarke. Karen 0 Votes 3) Dupree, Richard 0 Votes 4) Ford. Pearl 1090 Votes 5) Killouah, Doug 1003 Votes 6) Mossman. Steve 363 Votes 7) Simpson, Pearly 97 Votes 8) Prague, Jack 9 Votes 9) �raaue, Suzy 0 Votes 10) Stafford. Charles 849 Votes 11) Woolfolk, Rick 569 Votes Elected to Board Elected to Board Ex-Officio Member of Board Elected to Board Elected to Board P�IONE: (940) 349-3800 METRO: {9'72) 434-2602 FAX: (940) 349-3801