10/01/2007-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, OCTOBER 1, 2007
7*00 P.M.
201 BOLIVAR
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues that
are brought up during this section.
3. Recognition of the Sanger Fire Department Regarding a Letter and Certificate of
Appreciation.
CONSENT AGENDA
4. a) Approve Minutes: September 17, 2007 -Work Session
September 17, 2007 - City Council
b) Consider and Possible Action on Board Appointments.
5. Consider any Items Removed from Consent Agenda.
6. Consider and Possible Action on Sid Proposal for Employee Health Insurance.
7. Adjourn.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin
board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the
general public at all times, and said Notice was posted on the following date and
time* C'-�IV
meeting is adjourned.
I7osalie Chavez, City
City of Sanger, Texas
This notice
Ve�
IM
w,ry�n
was removed from : official, bull tin
and shall remain posted until
on
board
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact
the City Secretary's office at (940) 45&7930 for further information.
at
U.S. Department of Homeland Security
Bureau of Immigration and Customs Enforcement
Fort Smith ICE Office
4991 Old Greenwood Road
Fort Smith, Arkansas 72903
September 10, 2007
The Honorable Joe Higgs,
Mayor of Sanger, Texas
P.O. Box box 1729
Sanger, Texas 76266
Rod Reyes, Jr.
Resident Agent in Charge
4991 Old Greenwood Rd.
Fort Smith, AR, 72903
Dear Mayor Higgs:
On August 28, 2007, while traveling northbound on I-35, I was involved in a major vehicle
accident. Sanger Fire Department responded to the scene within minutes after the accident and
secured the scene. I was treated immediately. The Sanger Fire Department personnel are to be
commended for their high standards of professionalism and dedication to their profession. Sir,
please present the Certificate of Appreciation to Fire Chief Curtis Amyx and thank the Sanger
Fire Department for their distinguished performance.
Thanking y /
Rod Reyes, a/
Resident Agent in Charge
U.S. Dept. of Home Land Security,
Immigration Customs Enforcement
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.414
MINUTES. City Council Workshop
September 17, 2007
PRESENT: Mayor Joe Higgs, Councilman Andy Garza, Councilman Glenn Ervin, Councilman
Robert Patton, Councilman Mike Walker, Councilman Thomas Muir
OTHERS
PRESENT: City Manager Mike Brice, City Secretary Rose Chavez, Cecile Carson Economic
Development Director.
1. Call Meeting to Order.
Mayor called meeting to order.
2. Discussion on Planning and Zoning Changes Listed on September 17, 2007 Council Agenda.
City Manager discussed one of the items on the agenda that included the Planned Development
for Ranger Creek. He advised that when the original plat was submitted it indicated 20 ft: rear
set backs on the lots. Then someone later caught that the setbacks should reflect he 25 ftset
backs according to the zoning on the property. ccording to the owners of the property they
were not aware it had ever be m anged to 25 ft. set back. The size houses they are building
do not fit on the lots with a 25 ft set back. h& developer is requesting to build some larger
homes and in order to fit tho e' omes on the property they will need to come in and request
variances on every lot. Staff recommended that they come in with a planned development to
solve the problem.
Discussion continued concerning the preliminary plat and final plat. Councilman Ervin
expressed that this is the reason that a preliminary plat is submitted to make the changes that
are to be submitted in the final. This is the reason the plat was changed.
Councilman Garza indicated that in Phase I they wanted 20ft setbacks and Council at that time,
changed the setbacks to 25ft.
Councilman Ervin indicated that they should be including Phase I on this Planned
Development to avoid them from coming back for a vari
Dance. He expressed that he is not
against bigger homes; however, he does not favor smaller lots by reducing the setback
requirements.
Councilman Garza indicated that if this is adopted, will the developer come back with lessor
setbacks, possibly 15 ft. setbacks at a later date.
Councilman Walker emphasized that maybe council needs to re -exam the lot sizes and adjust
them.
Discussion followed concerni
Ding ordinances concerning platting, building permits, and variance
requests. There was also discussion concerning a side yard variance request on Ranger Creek
and the process on how the building permit was issued. Council indicated that the building
department needs to make sub e4he information that is given, complies with the building code
requirements that are set by ordinance.
City Manager advised that having a full time inspector and revising the process of issuance of
building permits will be the key in improving the process.
Discussion on time limits for preliminary plats.
Councilman Ervin inquired on changing the zoning of the existing lots to planned development.
He expressed a concern that those property owners did not get notice.
Councilman Muir discussed the preliminary platting process in the City of Denton, which is
detailed and it goes to every foreman in the City who makes comments concerning the plat.
He paid a fee to the City of Denton before he bought the property to meet with parks, streets,
fIre, etc., to review potential problems before they happened.
Discussion continued on the implementation of new procedures. The importance of following
park requirements regarding dedication of land or money in the beginning stages of the
development process, instead of waiting for a subdivision to be completely developed. Discussed
that the construction of streets should be handled in the same manner.
City Manager discussed item # 8 on the agenda concerning the plat for Habitat for Humanity.
The plat was turned down by the Planning and Zoning due to the number of lots on the plat,
which at that time was four lots. Habitat for Humanity requested the item be pulled and they
will later submit a plat with three lots; however, the council needs to deny the plat to comply
with platting requirements. Habitat for Humanity will present a revised plat with three lots at
a later date.
City Manager advised that the other item on the agenda was David Manning's property and
there are not any issues concerning this item.
3. Discussion on Truck Routes.
City Manager briefed council on item # 2 (d) under the Consent Agenda. He is requesting that
they remove Bolivar from 2"d to St'` Street from the truck route. The street scape project is in
the planning stages and he feels that trucks should not be coming through Bolivar. He advised,
if the We -Package It building does move forward with the sale of that property, the new business
will have some truck traffic from that facility. This ordinance will allow that traffic to detour
on 2"d Street and go North or South.
Discussion followed concerning the truck routes. This will not affect local deliveries or truck
traffic.
City Manager indicated that if they want to discuss this and change it they need to remove it
from the consent agenda to vote on it separately.
4. General Discussion.
City Manager advised that the last item on the agenda concerning amending the zoning
ordinance for the Historic District does not change the zoning only the verbiage.
Councilman Muir expressed a concern with the construction of streets with the proposed
Tomlin Development. He understands there are certain limitations on what a city can ask a
developer for and concessions have to be made, but the majority of the traffic will come from
their development. He understands that the right -of --way will be dedicated to build out four
lanes, but he feels that the city will be stuck with the construction of the other two lanes. He
advised that in Denton he has to escrow money for the construction of the street for his new
building.
Discussion continued concerning the need to escrow the funds for the street construction and
making this part of a Developer's Agreement.
5. Meeting Adjourned.
MINUTES: CITY COUNCIL
SEPTEMBER 179 2007
PRESENT: Mayor Higgs, Councilman Muir, Councilman Walker, Councilman Patton,
Councilman Ervin, Councilman Garza
OTHERS
PRESENT: City Manager Mike Brice, City Secretary/Assistant City Manager Rose Chavez,
Administrative Secretary Tami Taber, Economic Development Director Cecile
Carson, Elizabeth Higgs, Carolyn Frazier, Yvonne Cain, Dustin Sponsel, Brian
Cox, Peggy Arrington, Dennis Arrington, Joe Falls
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor called meeting to order, led the Invocation followed by Councilman Walker
leading the Pledge of Allegiance.
Citizen Input
None.
CONSENT AGENDA
2. a) Approve Minutes: August 30, 2007 -Work Session
September 4, 2007 - Work Session
September 4, 2007 - City Council
b) Disbursements
c) Declare Various Scott Air Packs as Surplus and Authorize Selling Them to the
Bridgeport, Texas Fire Department
d) Approve Ordinance #09-40-07 -Amending the Designated Truck Routes
Councilman Patton made motion to approve consent agenda and on item (d)
Ordinance #0940-07 Amending the Designated Truck Route to take Bolivar Street
from 2nd Street to 5`h Street out of the designated truck route. Councilman Garza
seconded.
Councilman Muir made corrections to the work shop minutes as follows:
Page 4 -1St paragraph, last sentence, correct the word "freeze" to `free"
Page 5 - 5t" paragraph, insert the word "inquired" after Councilman Muir
Page 5 - General Discussion -3rd paragraph, correct statement to read "The long
version is that the sewer plant can take months or years and the City will have to
eventually do this for future growth"
Page 6 - I" paragraph, correct "milll" to "mill"
Motion carried unanimously.
3. Consider any Items Removed from Consent Agenda.
Mayor asked for a motion to approve Ordinance #0940-07 as amended.
Councilman Muir made motion to approve Ordinance #09-40-07. Seconded by
Councilman Patton. Motion carried unanimously.
Caption as follows:
THAT CHAPTER 12, ARTICLE 12.800, "TRUCK ROUTES" SECTION 12.802
'DESIGNATION OF TRUCK ROUTES," IN THE CODE OF ORDINANCES OF
THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN
EFFECTIVE DATE.
4. Keep Sanger Beautiful Update Concerning TX DOT and City of Sanger Entrances.
Mayor Higgs gave acknowledgment to the Board for all their hard work and their
accomplishments.
Carolyn Frazier addressed the Council on updated information concerning their TX
DOT project and the improvements that will be made to the Keaton and Int. 35 and
FM 455 and Int. 35 entrances. Mrs. Frazier discussed in detail the construction phase
of the planting plan, irrigation plan, concrete stain mural for the retaining wall, and
the landscape details. Mrs. Frazier indicated that TX DOT will be starting this week
on this project.
5. Conduct Public Hearing to Consider a Concept Plan and a Zoning Change from. SF6
(Single Family 6) to PD (Planned Development on Property Legally Described as
Ranger Creek Estates, Phase 2).
Mayor declared Public Hearing open.
Dustin Sponsel of Allison Engineering addressed the Council and indicated that he
would like to see the change from a 25' to a 20' rear yard setback.
Mayor declared Public Hearing closed.
6. Consider and Possible Action Regarding a Concept Plan and a Zoning Change from
SF6 (Single Family 6) to PD (Planned Development on Property Legally Described as
Ranger Creek Estates, Phase 2).
Councilman Patton made a motion to approve the concept plan and a zoning change
as presented. Seconded by Councilman Muir. Motion carried unanimously.
7. Consider and Possible Action on Ordinance #09-38-0I - Approving the Planned
Development for Ranger Creek, Phase 2 and Amending the Comprehensive Zoning
Map of the City of Sanger.
Councilman Muir made a motion to approve Ordinance #09-38-07. Seconded by
Councilman Garza. Motion carried unanimously.
Caption as follows:
AN ORDINANCE PROVIDING FOR THE AMENDMENT TO THE CENTRAL
ZONING MAP OF THE CITY OF SANGER, TEXAS, AND PROVIDING FOR A
ZONING CHANGE AND A ZONING CLASSIFICATION FROM SF6 TO A
PLANNED DEVELOPMENT OR "PD" ZONING CLASSIFICATION
SPECIFICALLY DESCRIBED HEREIN; AND PROVIDING FOR IMMEDIATE
EFFECT.
8. Consider and Possible Action Regarding a Preliminary Plat for Habitat for Humanity
Subdivision Lots 14, Block A. Property is Located on Railroad Avenue.
City Manager advised that Planning and Zoning had denied this request and Habitat
for Humanity has asked to pull this item. City Manager advised that it could not be
pulled, that they will have to resubmit.
Councilman Patton made a motion to deny. Councilman Muir seconded. Motion
carried unanimously.
9. Conduct Public Hearing to Consider a Replat on Property Legally Described
Hobbs, Lot 19 Blocic A into Lots 1116-19 1R-2 and 1R-3. Property is Located on the
Corner of Marion Road and F.M. 455.
Mayor declared Public Hearing open.
No one spoke for or against.
Mayor declared Public Hearing closed.
10. Consider and Possible Action Regarding a Replat on Property Legally Described as
N.L. Hobbs, Lot 1, Block A into Lots 1R-1,1R-2 and 1R-3. Property is Located on the
Corner of Marion Road and F.M. 455.
Councilman Ervin moved to approve the replat as presented. Councilman Walker
seconded. Motion carried unanimously.
11. Conduct Public Hearing to Consider Amendments to the Comprehensive Zoning
Ordinance - Specifically Section 28 - Historic District and Historic Preservation.
Mayor declared Public Hearing open.
No one spoke for or against.
Mayor declared Public Hearing closed.
12. Consider and Possible Action Regarding Ordinance #09-39-07 -Amending the
Comprehensive Zoning Ordinance by Repealing and Replacing the Existing Section
28 "H" Historic District and Historic Preservation,
City Manager advised that this ordinance was clarifying the language and does not
establish historic districts. Numbers one through five are the major changes.
Councilman Walker moved to adopt Ordinance #09-37-07. Councilman Patton
seconded. Motion carried unanimously.
Caption as follows:
AN ORDINANCE OF THE CITY OF SANGER, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE BY REPEALING AND REPLACING
THE EXISTING SECTION 28 "H" HISTORIC DISTRICT AND HISTORIC
PRESERVATION; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN
CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR
A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN
EFFECTIVE DATE,
13. Consider and Possible Action on Resolution #09-14-07 -Setting Date, Time and Place
for Public Hearings on Proposed Annexations.
Councilman Ervin made motion to approve. Councilman Muir seconded. Motion
carried unanimously.
14. Meeting adjourned.
Date: September 25, 2007
To: Honorable Mayor and City Council
Fr: Mike Brice, City Manager
Re: Board Appointments and Reappointments
Parks
Reappointment: Paul Edelman
Mr. Edelman is up for reappointment and has indicated that he is willing to be reappointed.
There is currently one vacancy, and an application has been received from James Howard to sill this.
Keep Sanger Beautiful
There are two vacancies and two applications have been received from Patricia Barrington and
Jeanice Newton
Historical Commission
Received an application from Earlene Price to sill this vacancy.
city of
BOARD AND COMMISSION APPLICATION
NAME:
DATE:
ADDRESS:
HOME PHONE: ���
BUSINESS PHONE:
CELL PHONE:
EMAIL:
OCCUPATION: (If retired, indicate former occupation or profession)
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PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO
IF YES, PLEASE DESCRIBE:
PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED
IN SERVING WITH 1 FOR FIRST PREFERENCE),
BOARD OF ADJUSTMENT
BUILDING STANDARD BOARD
HISTORIC PRESERVATION COMMISSION
KEEP SANGER BEAUTIFUL BOARD
LIBRARY BOARD
PARKS BOARD
PLANNING AND ZONING COMMISSION
SULLIVAN SENIOR CENTER BOARD
PROVIDE INFORMATION SUCH AS QUALIFICATIONS, COMMUNITY ACTIVITIES, EDUCATION,
TRAINING, TIME IN CITY, ETC., THAT WOULD MAKE YOU A GOOD CANDIDATE FOR THE ABOVE
POSITION(S):
Do you understand t a endance and active support is required for each appointee?
yes no
Signature: Date: �� �CO`-ar7
RETURN COMPLETED APPLICATION TO;
Office of the City Secretary
City of Sanger
201 Bolivar Street
This information will become a public record.
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BOARD OF ADJUSTMENT
BUILDING STANDARD BOARD
HISTORIC PRESERVATION COMMISSION
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Signature: � Date:
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RETURN COMPLETED APPLICATION TO:
Office of the City Secretary
City of Sanger
PO Box 1729/201 Bolivar Street
Sanger, Texas 76266
This information will become a ublic record.
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PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO
IF YES, PLEASE DESCRIBE:
PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED
IN SERVING WITH 1 FOR FIRST PREFERENCE),
BOARD OF ADJUSTMENT
BUILDING STANDARD BOARD
HISTORIC PRESERVATION COMMISSION
KEEP SANGER BEAUTIFUL BOARD
LIBRARY BOARD
PARKS BOARD
PLANNING AND ZONING COMMISSION
SULLIVAN SENIOR CENTER BOARD
4A BOARD
413 BOARD
LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES:
MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): v� C� 1Y)�eJ + i r� '
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Do you understand that attendance and active support is required fbr each appointee?
__ es _-_-___no
Signature: _,,�� Date. It7=?-----------
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RETURN COMPLETED APPLICATION TO:
Office of the City Secretary
City of Sanger
201 Bolivar Street
This information will become a public record,
P.O. Box 1 / 47 * 201 Botivar St" Sanger, TX I OLOU " 94v�4ijW / 73V
• ^• outside
ndicated that she is willing to serve, and has attended all meetings since
- was appointed.
If she is appointed to fill Place 7, an additional alternate will need to be
appointed.
Date: September 26, 2007
To: Honorable Mayor and City Council
From: Rose Chavez, City Secretary/Assistant City Manager
Re: Insurance Proposal
Staff did not receive but one insurance proposal for employees' insurance. Mr. Curt Trimble our
current agent for CBSA, advised that we re -advertise. I did call Mr. Dillard who recommended we
deny the proposal since it is not a firm bid and re -advertise. I have visited with the City Manager
concerning this matter and he concurs.
I have attached an e-mail from Mr. Curt Trimble in reference to this item
Page 1 of 1
Rose Chavez
From: Curttrimble@aol.com
Sent: Thursday, September 20, 2007 4:59 PM
To: rose_chavez@dtnspeed.net
Subject: Health Insurance bids
Most of the carriers are still processing quotes for the health insurance bids. Because you have more than 50
employees, it takes additional time to formulate the quotes. The carriers also ask for additional information
(such as loss runs from 2006 and January to August of 2007)
The bid we did receive was from Unicare, This bid not evaluate loss runs and was not "firm" enough. They
reserve the right to increase the final rates to much higher than the proposed rates. We would not know these
final rates until underwriting was completed at the end of October. If these rates were unacceptable we would
be left "holding the bag."
I propose that we reject this bid and wait for the other carriers to complete their proposals.
Thanks,
Curt Trimble
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09/26/200'7