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08/21/2023-CC-Minutes-RegularCITY COUNCIL MEETING MINUTES AUGUST 21, 2023, 6:00 PM 77 m SANGER CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, Finance Director Clayton Gray, Marketing and Civic Engagement Director Donna Green, Parks &Recreation Director Ryan Nolting, and Director of Human Resources and Special Projects Jeriana Staton. DISCUSSION ITEMS 1. Presentation and discussion regarding solid waste and recycling services. City Manager Noblitt provided an overview of the item and responses from the City's survey. Discussion ensued regarding options of continuing or opting into recycling collection, twice a week collection, vendors providing a detailed percentage of recycling taken to the landfill due to contamination, purchasing additional totes for collection of one a week, and that the finalists in the process provide a presentation to the Council prior to awarding a contract. City Council Minutes 08-21-2023 Page 1 of 6 2. Discussion on the repairs to the Sullivan Senior Center. Director Nolting provided a presentation Cl"d overview of the item, the process of assessing the building, and proposed repairs. Discussion ensued regarding the roof leak, damage to the floor in the back room, the amount budgeted for repairs, funding for the repairs, new electrical, asbestos testing, and temporarily relocating the Seniors during the repairs. OVERVIEW OF ITEMS ON THE REGULAR AGENDA No discussion. AD70URN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 6:59 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:07 p.m. COUNCILMEMBERS PRESENT Mayor Mayor Pro Tem, Place 2 Councilmember, Place 1 Councilmember, Place 3 Councilmember, Place 4 Councilmember, Place 5 Thomas Muir Gary Bilyeu Marissa Barrett Dennis Dillon Allen Chick Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, Finance Director Clayton Gray, Director of Development Services Ramie Hammonds, Director of Public Works Jim Bolz, Marketing and Civic Engagement Director Donna Green, Parks & Recreation Director Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Director of Economic Development Shani Bradshaw, and Interim Police Chief Tyson Cheek. City Council Minutes 08-21-2023 Page 2 of 6 INVOCATION AND PLEDGE Councilmember Dillon gave the Invocation. The Pledge of Allegiance was led by Councilmember Bilyeu. CITIZENS COMMENTS Pamela Peterson, 102 Freese Drive, spoke regarding rolling blackouts, transparency, and a choice of electric providers. Matthew Cain, 613 N 3rd Street, spoke regarding the rolling blackouts and lack of information sent to residents. Haley WerlingI FM 455, spoke regarding the rolling blackout, transparency, and the rise of temperature in her home. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS 3. Proclamation for Denton County MHMR Center proclaiming September 2023 as Suicide Prevention Awareness Month. Mayor Muir welcomed Jorden Clifton and Lori Common and read the proclamation. 4. Proclaiming September 2023 as LIVE UNITED Month. May Muir welcomed Pat Sherman and Teddy Yan and read the proclamation. 5. Provide an update on Freedom Fest 2023. Director Green provided a summary of the event. Discussion ensued regarding the number of attendees and vendors, and the next Freedom Fest is scheduled for June 29, 2024. CONSENT AGENDA 6. Consideration and possible action on the minutes from the August 7, 2023, meeting. 7. Consideration and possible action on property acquisition for betterment of I-35 Water and Sewer Relocation. 8. Consideration and possible action on a Master Agreement and Individual Project Order with Kimley Horn for the design and construction plan for the sound wall to be located on the I-35 corridor through the City of Sanger. City Council Minutes 08-21-2023 Page 3 of 6 9. Consideration and possible action on authorizing staff to issue an RFP for Conceptual Design for a New Downtown Park. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. ACTION ITEMS 10. Consideration and possible action on Ordinance 08-18-23, Approving the Property Tax Roll. Director Gray provided an overview of the item. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. 11. Consideration and possible action on Ordinance 08-19-23, adopting the budget providing for the appropriation of funds for operating and capital expenditures for the fiscal year beginning October 1, 2023, and ending September 30, 2024, providing for the intra- and inter -department and fund transfers, providing for unexpected revenues such as grants, donations, and insurance proceeds, providing for an effective date, and providing for approval of the investment policy. Director Gray provided an overview of the item. Discussion ensued regarding any amendments or updates from the previous copies provided to the Council. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann. Voting Nay: None Motion passed unanimously. 12. Consideration and possible action on Ordinance 08-20-23, setting the City's Ad Valorem tax rate at $0.689747/$100 of taxable assessed valuation for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024s Director Gray provided an overview of the item. City Council Minutes 08-21-2023 Page 4 of 6 Motion made by Councilmember Barrett that the property tax rate be increased by the adoption of a tax rate of $0.689747 per $100, which is effectively a 28.82% percent increase in the tax rate. Seconded by Councilmember Bilyeu. Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann. Voting Nay: None Motion passed unanimously. 13. Consideration and possible action on Ordinance 08-22-23, ratifying the property tax increase reflected in the fiscal year 2023-2024 budget. Director Gray provided an overview of the item. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Dillon. Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. 14. Consideration and possible action on Ordinance 08-21-23 amending the Fee Schedule, Appendix A, Article 4.00 Utility Related Fees, Section 4.307 Sewer Service Rates; providing for the repeal of all ordinances in conflict, providing for a severay clause; bilit and providing a savings clause; authorizing publication; and establishing an effective date. Director Gray provided an overview of the item, stating the amendment would adjust the maximum amount. Matt Fuller, 2501 Santa Fe Trail, asked if in the future, the Council would consider calculating the max amount on a 12-month average. Motion to approve made by Councilmember Bilyin" , Seconded by Councilmember Dillon. Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. 15. Consideration and possible action regarding an Agreement between the City of Sanger and Denton 1000 LLC to Perform a Waste Water Study related to Denton County Municipal Utility District #12. City Manager Noblitt provided an overview of the item, including the reimbursement section and CCN terms. Discussion ensued regarding the portion of the CCN included in the MUD district. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann. Motion passed unanimously. City Council Minutes 08-21-2023 Page 5 of 6 FUTURE AGENDA ITEMS Councilmember Barrett suggested conducting a work session on how Sanger's Electric Utility operates. INFORMATIONAL ITEMS 16. Atmos Rider GCR -Rate Filing Docket No. 10170 07-25-2023 EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. — City Manager Council convened into executive session at 8:01 p.m. RECONVENE INTO REGULAR SESSION Council reconvened into open session at 10:05 p.m. Motion to approve the City Manager's Employment Agreement as discussed in executive session, made by Councilmember Bilyeu, Seconded by Councilmember Chick, Voting Yea: Councilmember Barrett, Councilmember Dillon, and Councilmember Gann. Motion passed unanimously. ADJOURN There being no further business, Mayor Muir adjourned the meeting at 10:06 p.m. Thomas E. Muir, Mayor Kelly Edwar , City Secretary \.`,�� � F Se a i *)3' TEXAS City Council Minutes 08-21-2023 Page 6 of 6