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08/21/2006-CC-Agenda Packet-Regular1. 2. AGENDA CITY COUNCIL MONDAY5 AUGUST 211 2006 7:00 P.M. 201 BOLIVAR Call Meeting to Order, Invocation, Pledge of Allegiance. a) Approve Minutes: b) Disbursements CONSENT AGENDA July 31, 2006 -Workshop August 7, 2006 3. Citizen's Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or to discuss any issues that are brought up during this section. 4. Consider on and Possible Action on Proclamation #05-OS-06 Sanger Scout Day. 5. Consider and Possible Action on Resolution #08-15-06 - Concerning Placing Items on the Agenda. 6. Consider and Possible Action on Ordinance # 08-12-06 -Ordering an Election on Proposed Amendments for the Home Rule Charter; Authorizing Contract with Denton County for Election Service and Repealing Ordinance #0840-06. 7. Consider and Possible Action on Approval of Municipal Resources Group Inc. as Planning Consultant for the Comprehensive Master Plan, 8. Consider and Possible Action on Approving Projects for Funding from the Sanger Texas Development Corporation for Parks Improvements, Historical Improvements, Downtown Improvements and Promotion Expenditure. 9. Consider and Possible Action From Sanger Chamber Requesting Street Closings for Sanger Sellabration. 10. Consider and Possible Action on Ordinance # 08-13-06 Regulations Concerning Fire Sprinklers. 11. Consider and Possible Action on Appointing Members to all Boards. 12. Discussion Concerning Status Update on New Fire Station. 13. Consider and Possible Action on Service Agreement with Intermedix, Inc Regarding Third Party Billing for EMS Services. 14. Discuss and Consider Setting Date and Time to Schedule Budget Workshop, Special Called Meeting August 30, 2006 and Reschedule the September 4, 2006 Meeting. Of Consider and Possible Action on Future Process with Tomlin Investments. 16. Possible List of Future Agenda Items. 17. Adjournment. Pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code, one or more of the above items may be considered in executive session closed to the public. Any final action, decision or vote on such matter will be made in open session following the conclusion of the executive session. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Ilall of the City of Sanger, Texas, a place convenient and readily acces able to the general public at all times, and said N ice was posted on the following date and time,: �. .; ®� at 6 :% p.m. and 11 remain posted until meeting is adjo>trneda _u Rosalie Chavez, City Secretary ! City of Sanger, Texas K f i This notice was removed from the official bulletin board,on ° t `: gat by This facility is wheelchair accessible °and-:aeeessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORKSHOP JULY 31, 2006 PRESENT: Mayor Joe Higgs, Councilman Glenn Ervin, Councilman Robert Patton, Councilman Andy Garza ABSENT: Councilman Mike James, Councilman Mike Walker OTHERS PRESENT: City Manager Jack Smith, Assistant City Manager/City Secretary Rose Chavez, Eddie Branham, Water/Wastewater Superintendent, Electric Superintendent Mike Prater, Court Clerk Christy Punches, Mechanic Supervisor Kristian Lundberg, Debra Phillips, Katie Noel 1. Call Meeting to Order Mayor Higgs called Meeting to Order. Z. Budget Workshop for Fiscal Year 2006/2007. City Manager addressed the Board and advised that the budgets for FY 06/07 did not have any "padding in them", no raises unless employees were meeting probation, there may be one or two employees in the Electric Department that will be reaching their next step level. Only isolated cases will get raises. In some departments the expenses were lower than last year. Staff was conservative in the preparation of their budgets. In the Fire Department, there was $25,000 budgeted for renovations. City Manager emphasized that $25,000 was not sufficient for anything. The City does own property East of the railroad tracks that abuts McReynolds. City Manager indicated that the City could pursue to build a new station on the East side and if there is ever a problem with a train blocking the road there will be enough people on the East side to respond. City Manager advised that the new ambulances and the new fire truck are currently stored under a shed and are not being housed properly. The ambulance is ready to be put in service. Discussion. Councilman Ervin inquired as to when will they be ready to drop the City of Denton and start operating with our own medic service and is it covered in this budget. Fire Chief, David Pennington advised that he was hoping to be ready by October, however, that is not a possibility. They still have not received their permit from TDH (Texas Department of Health) which has to be obtained before they get their DEA permit. Fire Chief indicated they are anticipating to be in service by December 1 of this year. Fire Chief discussed an option on the possibility of using Krum ambulance service. Krum would be reimbursed two months of what Sanger would get from the county.for a twelve month period. Krum also wants the ability to bill the citizens. Denton's base transport is $800.00 and Krum's is $500.00. Chief indicated they will be discussing this with their Fire Marshal tomorrow. He indicated they will proceed with the contract with the County and then subcontract with Krum for the two months. Discussion was the amount listed in the budget of $197,600.00 for the ambulance contract to cover cost of contractual services. The County contract starts October 1, 2006. The City will not receive funds from the County until September 30, 2007 which will be one lump sum. Discussion concerning the payment on the fire runs and funds the City will receive next budget year. Discussion followed on whether to raise rates on water and sewer services. In comparison to other cities, Sanger is on the low end on rates. Councilman Ervin emphasized he felt that the water and sewer tap fee rates should be raised. This would have less impact on the citizens than raising rates. City Manager indicated that in order to do this the City will need to pursue an impact study to justify the increase. The City can say it is not an impact fee, however, in the State of Texas it is. City Manager discussed that a study was done and the fees calculated $2,000 for water and $2,000 for sewer. Everything that was planned in the impact study is now coming about. City Manager advised that part of the $2,000 fee in sewer taps in the impact study was absorbed by 4A when they paid to bore under I-35. The State onll.r allows a City to recover 50% and 50% from the general population. Discussion on what was included in the study. City Manager discussed balance in the reserve account and anticipated revenues for sewer and water taps this next budget year. City Manager advised on the property the City owns across the railroad track which would be an excellent location due to the subdivision in that area and the high school. Councilman Patton indicated emergency response is high priority with him and we need to see where funds can be utilized either from capital improvement projects or utility revenues. City Manager discussed current water and sewer rates and emphasized that before we proceed to seek another bond issue for the new sewer plant. A rate study analysis will need to be done. Discussion followed concerning rates of other cities and comparisons. Councilman Ervin discussed the streets and how developments are told to do something and they don't then the old part of town has to pick up for those expenses. Councilman Ervin addressed street improvements on Willow Street. There is Choice Homes and Indian Trail that back up to Joe Smith on Willow Street and Roger Otwell in Ranger Creek. Councilman Ervin in the cost to put the street infrastructure in is a cost for the City. He does not want future developments to continue not following city ordinances. Financing was discussed, and the need to pursue possibilities of financing these projects with priority being emergency response, a building to house ambulances, and employees. Discussed utilizing sewer capital funds to offset engineer expenses on Phase II of the sewer plant. Discussion on the following: *Possibility of utilizing 4B funds *Chief Pennington advised Wichita Falls purchased three fire engines with 4B funds this year *City of Melissa built a fire station with 4B funds Lengthy discussion continued: *Rate increase *Possible building that could be utilized for housing the ambulance temporarily *Office space for code enforcement *Utilizing the upstairs in the police department's office space *Small space that is available for building inspector *Discussed contractual fees paid to engineer City Manager advised he will bring updated budget sheets and alternatives for the Fire Department at the next workshop. 3. Meeting adjourned. MINUTES: CITY COUNCIL AUGUST 7, 2006 PRESENT: Mayor Joe Higgs, Councilman Glenn Ervin, Councilman Robert Patton, Councilman Andy Garza, Councilman Mike James ABSENT: Councilman Mike Walker OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manger Rose Chavez, Economic Development Director Cecile Carson, Candace Murphree. C.G. McNeill, J.C. Hughes, Joe Henderson, Norman Williams, Jonathan Wang, Brad Sims, Krisha Brooks, Jim Sabonis, Scott Nuris 1. Mayor Joe Higgs called meeting to order, led invocation followed by Mike James leading Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: June 29, 2006 Workshop Motion made by Councilman Patton to approve minutes of June 29, 2006. Seconded by Councilman James. Motion carried unanimously. July 3, 2006 Minutes corrections to remove from Item 2 last sentence -" motion carried unanimously." Item 6, last paragraph to insert who made the Second -Minutes will reflect Seconded by Councilman Ervin. Motion carried. Motion made by Councilman Patton to approve minutes of July 3, 2006 with corrections as noted. Seconded by Councilman Garza. "Motion carried with Councilman James abstaining." July 17, 2006 Minutes corrections on Item 8, last paragraph to indicate "motion carried 4- 1. Councilman Ervin voted no." b) Disbursements Motion was made by Councilman James to approve disbursements. Seconded by Councilman Ervin. Motion carried. 3. Citizen's Input: Citizens are allowed 3 minutes to speak. that are brought up during this section. None. The City Council is unable to respond to or to discuss any issues 4. Consider and Possible Action on Appointing Mayor Pro Tem. Motion made by Councilman Patton to appoint Councilman Ervin as Mayor Pro Tem. Seconded by Councilman Ervin. Motion carried unanimously. 5. Consider and Possible Action on Ordinance #08-11-06 Authorizing Issuance of Combination Tax Revenue Certificates of Obligation for 2006. Joe Henderson addressed Board and advised that this bond issue was $6.5 million and sold at a premium of $6.3 million. The interest rate is at 4.18%. He continued with advising Council that they retained the following in their role as financial advisor. Bond Counsel -Andrews Kurth, Houston Texas Underwriter - SAMPCO Capital Markets, New York Underwriter's Counsel - McCall Parkhurst, Dallas, Texas Pay Agent/Registrar - Bank of New York, New York Discussion. Motion was made by Councilman Ervin to adopt Ordinance #OS-11-06. Seconded by Councilman Garza. AN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2006; PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIAL STATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES; AUTHORIZING THE PURCHASE OF BOND INSURANCE; MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USE OF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETO, Motion carried unanimously. 6. Consider and Possible Action on Increasing the Amount of Return Check Fees. City Manager advised that the City is receiving more and more checks each month. Staff is recommending to go up between $30.00 and $35.00 to cover staff time and field work on these checks. Discussion was that this fee did not need to be done by an ordinance. Its is in the fee schedule which the new rate will be incorporated in this fee schedule. Motion made by Councilman Patton to approve increase to $35.00 for return check fees. Seconded by Councilman Ervin. Motion carried. 7. Consider and Possible Action on Resolution #R08-14-06 -Setting Date, Time and Place for Public Hearings on Proposed Annexations. Motion was made by Councilman Ervin to approve Resolution #R 08-14-06. Seconded by Councilman James. Motion carried unanimously. 8. Discuss Planned Development -Centurion American. J. C. Hughes addressed Board an introduced Jim Sawbones with First Southwest Company and Krisha Brooks the Carter & Burgess Project Manager on this project. Mr. Hughes advised that Scott Norris, land advisor on this project made a presentation to the City Council on June 29, 2006 on this project and they will try not to be redundant. Mr. J. C. Hughes proceeded with their proposed project of "Villages of Sanger". The project is approximately 342 acres and is located partly in the City limits and partly within ETJ and 14.2 acres of commercial tract owned by Tree Financial, Rick Ezell and Wayne Whitaker. The price range of these homes range from $90,000 to $300,000. They have ten ongoing projects, with five in Denton County being processed. The amenities included proposing a Master Planned Community including residential and commercial development. Their request was consideration on a Development Agreement to City Council for possible feedback. Mr. Hughes indicated the challenge they have is working with Bolivar Water on water service. There is a possibility in securing CCN to the city to serve this location. They have approached the Sanger ISD Superintendent for a possible school site, for an elementary or middle school. Other issues Mr. Hughes addressed that would benefit the City were as follows: a) City does not have water or sewer to the proposed site extending and over sizing water and sewer lines would benefit Sanger. b) Development agreement c) Have all district annexed inside city limits or de -annex d) City will receive all sales tax revenue on commercial if all the district was in the city limits e) Portion of the tax will be given back to the City for police and fire and all services the city will provide f) They recommended City annex all property into City limits Krisha Brooks then addressed City Council in the type of development, lot sizes and size of homes. • Maximum 450 - 50' X 120' Lots • Mnimum 250 - 60' X 120' Lots • Minimum 100 -100' X 150' Lots • Maximum Total Lots = 900 • The park land dedication requirements of 1 acre for every 50 units will be followed • 10 acre school site proposed • Amenity center site proposed • Commercial and multi -family tracts proposed Discussed project location then went into detail on development standards. City of Sanger Criteria SF-3 Zoning Front Yard: 25' Side Yard: 8' Rear Yard: 25' Lot Minimum. 129000 SF Min. Width 90' Min. Depth: 120' Min. Dwelling Size: Varies City of Sanger Criteria Developer Proposes 100' X 150' Lot Front Yard: Side Yard. Lot Minimum. Lot Minimum. Min. Width: City Requirement City Requirement City Requirement City Requirement City Requirement Min. Depth: City Requirement Min. Dwelling Size: Min. Z000 SF Developer Proposes SF4 Zoning 65' X 120' Lot Front Yard: 25' Front Yard: Side Yard: 8' Side Yard: Rear Yard: 25' Rear Yard. Lot Minimum: 7,000 SF Lot Minimum. Min. Width: 65' Min. Width: Min. Depth: 100' Min. Depth: City Requirement City Requirement 7,800 SF City Requirement 120' Min. Dwelling Size: Varies Min. Dwelling Size: Min. 1800 SF with 20% City of Sanger Criteria Developer Proposes allowance for min.1500 Sr SF-8 Zoning 50 X 120 Lot Front Yard. 25' Front Yard. City Requirement Side Yard. 8' Side Yard: 5' Rear Yard. 25' Rear Yard. City Requirement Lot Minimum: 69000 SF Lot Minimum. City Requirement Min. Width: 60' Min. Width: 50' Min. Depth: 100, Min. Depth: 120' Min. Dwelling Size: 1000 SF M. Dwelling Size. Min. 1400 SF with 20% allowance for min. 1200 SF Discussed their development proposals concerning building code requirements. They are meeting most of the requirements and will need variances on some. Ms. Brooks indicated they would like to work with the City Council on the development agreement. The summary of the meeting was the time frame and proposed steps on this project. J. C. Hughes discussed that certain cities have allowed districts to come into their cities due to funding issues on water, sewer and roads. This cost is covered by the district instead of citizens. His discussion continued with summarizing the benefits of the development agreement. 9. Consider and Possible Action on Appointing Members to Keep Sanger Beautiful Board. Motion was made by Councilman Garza to appoint Kem Green and Alice Madden to ep Sanger Beautiful". Seconded by Councilman James. Motion carried unanimously. 10. Consider and Possible Action on Utilizing Funds from Sewer Capital Reserves for Expenses on Phase II of Sewer Plant Expansion. City Manager indicated that $14,210.00 is the part of Phase II of the sewer plant project. Application has been submitted and will probably get approved the end of this month or next month. Discussion on the phases of the engineering services on this project. Motion made'�y Councilman James to authorize staff to utilize funds for the expenses on Phase II in the amount of $14,200.00. Seconded by Councilman Patton. Motion carried unanimously. 11. Consider and Possible Action on Ordinance #084046 to Issue Order of Election and Appoint Election Judge and Alternate Judge for the November 7, 2006 Special Called Election for Amendments to the Home Rule Charter. City Secretary advised that she had to get pre -clearance from the Department of Justice and approving the ordinance at this meeting will just speed the process. The latest time frame is August 21, 2006. Motion made by Councilman Ervin to adopt Ordinance #08-10-06. Seconded by Councilman Garza. Motion carried unanimously. WHEREAS, THE CITY OF SANGER, A HOME RULE CITY LOCATED IN DENTON COUNTY, TEXAS CREATED IN ACCORDANCE WITH THE PROVISIONS OF THE TEXAS LOCAL GOVERNMENT CODE AND OPERATING PURSUANT TO THE ENABLING LEGISLATION OF THE STATE OF TEXAS. 12. Consider and Possible Action on Ordinance #08-08-06 Annexing the Following Properties: A. N.L. HOBBS, BLOCK A, LOT 1 B. ABSTRACT 1241, TRACT 331, BEING 26.971 ACRES IN DENTON COUNTY Motion made by Councilman James to adopt Ordinance #08-08-06. Seconded by Councilman Ervin. Motion carried unanimously. AN ORDINANCE ANNEXING THE HEREIN AFTER DESCRIBED TERRITORY TO THE CITY OF SANGER, TEXAS AND EXTENDING THE BOUNDARIES OF SAID CITY SO AS TO INCLUDE SAID HEREIN AFTER DESCRIBED PROPERTY WITHIN THE CITY LIMITS, AND GRANTING TO SAID TERRITORY AND TO ALL FUTURE INHABITANTS OF SAID PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF THEIR CITIZENS AND BINDING SAID FUTURE INHABITANTS BY ALL OF THE ACTS AND ORDINANCES OF SAID CITY. 13. Consider and Possible Action on Ordinance 4408-09-06 Annexing the Following Properties: A. N.L. HOBBS, BLOCK A. LOT 2 B. N.L. HOBBS, BLOCK A, LOT 3 R Motion made by Councilman Patton to adopt Ordinance #08-09-06. Seconded by Councilman James. Motion carried unanimously. AN ORDINANCE ANNEXING THE HEREIN AFTER DESCRIBED TERRITORY TO THE CITY OF SANGER, TEXAS AND EXTENDING THE BOUNDARIES OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN THE CITY LIMITS, AND GRANTING TO SAID TERRITORY AND TO ALL FUTURE INHABITANTS OF SAID PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID FUTURE INHABITANTS BY ALL OF THE ACTS AND ORDINANCES OF SAID CITY. 14. Consider and Possible Action on Finding Fire House to House Ambulance and Fire Trucks. Discussion continued on possible sites for a building to house ambulances and fire trucks. City Manager indicated they are in the process of getting architectural plans for a new building across the railroad track. Councilman Patton indicated the construction planning process will probably take time and the fire department needs to have a building to house ambulances and fire trucks. Discussion regarding architectural plans and possible locations. Fire Chief David Pennington indicated the availability to house personnel is their main concern in order to be ready by December 1Sc. Councilman James indicated six weeks is probably sufficient time for an architect to design the building. Discussion to move forward. Staff instructed to proceed with architectural plans and report back to city council in six weeks. 15. Possible List of Future Agenda Items. Councilman .lames indicated he would like to have a resolution adopted setting protocol for placing items on the agenda for council meetings. Staff to contact other cities our size to see what they have in place. Councilman James indicated this is a "silly thing" to have as an agenda item. Councilman James emphasized that Council can get caught in a "trap" because they get into discussions on matters not on an agenda. City Manager indicated that the Fire Sprinkler and Fire Station will be agenda items at the next council meeting. Date: August 18, 2006 To: Honorable Mavor and City Council From: Rose Chavez, City Secretary/Assistant City Manager Re: Item #4 Proclamation P#S-OS-06 Sanger Scout Day A member of the Boy Scouts of America will be in attendance at this meeting. This proclamation is encouraging council to recognize the Scouts in our community. by The Chamber of Commerce and the City of Sanger, Texas To all to whom these presents shall come: WHEREAS, since 1910, the mission of the Boy Scouts of America has been to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law; and WHEREAS, since 1930, the Boys Scouts of America has helped younger boys through Cub Scouting, a year-round family program. WHEREAS, the Scout Oath states "On my honor I will do my best to do my duty to God and my country, and to obey the Scout Law; to help other people at all times; to keep myself physically strong, mentally awake, and morally straight;" and WHEREAS, the Scout Law states that a Scout is Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, Reverent; and WHEREAS, the Cub Scout promise states "I will do my best to do my duty to God and my country, to help other people and to obey the Law of the Pack;" and WHEREAS, Boy Scouts of America is the nation's foremost youth program of character development and values -based leadership training; and WHEREAS, scouting helps build self confidence, service to others, personal fitness, and strengthens moral principles; and WHEREAS, the Boy Scouts of America collaborate with such organizations as American Red Cross, The Salvation Army, Habitat for Humanity and other organizations that deal with strengthening their communities; and WHEREAS, Boy Scouts of America is committed to continuing its tradition of providing responsible fun and adventure, training in leadership, citizenship and service to America's communities and families with its quality, values -based program. NOW, THEREFORE, I, Joe Higgs, Mayor of the City of Sanger, do hereby declare and proclaim Thursday, August 31, 2006 as: "SANGER SCOUT DAY" in the City of S anger and encourage all citizens of the City to recognize the Scouts in„q�' pA .- - Community. ATTEST: Joe Higgs, Mayor Rosalie Chavez, City Secretary Date: Au6ustl8, 2006 To: Honorable Mayor and City Council From: Rose Chavez, City Secretary/Assistant City Manager Re: Items on Council Agenda We have contacted several cities to get their policies on placing items on Council Agendas, the feedback we received was as follows: City of Decatur - No policies City of Pilot Point - No policies City of Gainesville - No response City of Trophy Club -has Agenda Management software, all items must be in on the Wednesday prior to the meeting and All items are approved by the City Attorney. City of Denton -has an Agenda Committee consisting of the City Manager, the Mayor, the Mayor Pro-Tem and the Deputy Mayor Pro-Tem. It takes two committee members to agree that an item be placed on an agenda. All agenda items have to be provided at least two weeks prior to the scheduled meeting. The only time an item can be added at a later date is if it is an emergency, and the latest date for an emergency is the Thursday prior to the meeting. City of Argyle -the Mayor or the City Manger can place an item on the agenda OR three council members can agree to place an item on the agenda. City of Bartonville -the Mayor and/or 3 Council members may place an item on the agenda. We have placed a resolution in the packet; however, Council will need to direct staff on the procedures they wish to follow. The procedure can be placed in the motion with passage of the Resolution. RESOLUTION #0845=06 A RESOLUTION SETTING GUIDELINES FOR PLACING ITEMS ON THE CITY COUNCIL AGENDAS FOR DISCUSSION AND OR ACTION. WHEREAS: The City Attorney has advised that a policy should be placed in effect regarding Items on the City Council agenda NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER SECTION 1. COUNCIL TO FILL IN PROCEDURE PASSED, APPROVED, AND ADOPTED THIS 21st day of August, 2006. Joe Higgs, Mayor ATTEST: Rosalie Chavez, City Secretary ORDINANCE NO. 0842-06 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, ORDERING AN ELECTION ON PROPOSED AMENDMENTS FOR THE HOME RULE CHARTER OF THE CITY OF SANGER TO BE HELD ON NOVEMBER 7, 2006; PROVIDING FOR THE PUBLICATION AND POSTING OF NOTICE; AUTHORZING THE CITY MANAGER AND CITY SECRETARY TO EXECUTE AN ELECTION AGREEMENT AND ELECTION SERVICES CONTRACT WITH DENTON COUNTY ELECTIONS DEPARTMENT; REPEALING ORDINANCE NUMBER 08- 10-06; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has reviewed amendments to the Home Rule Charter of the City of Sanger; and WHEREAS, the City Council desires to conduct an election on the proposed amendments on November 7, 2006; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That the hereinafter proposed amendments to the Home Rule Charter of the City of Sanger, Texas, shall be submitted to the City's qualified voters for their approval or disapproval at an election to beheld on November 7, 2006. SECTION 2. That notice of the election shall be posted on the bulletin board used to post notice of the City Council meetings, shall be published in a newspaper of general circulation published in the City, and shall include a substantial copy of the proposed amendments. That said notice must be published on the same day in each of two successive weeks, with the first publication occurring no earlier than the thirtieth day but before the fourteenth day before the date of the election. A copy of the published notice that contains the name of the newspaper and the date of publication shall be retained as a record of such notice, and the person posting the notice shall make a record of the time of posting, starting date, and the place of posting. Page 1 of 10 68780 SECTION 3. That the election on the proposed Charter amendments shall be conducted in accordance with an Elections Services Contract between the City of Sanger and the Denton County Elections Department for the election on November 7, 2006. SECTION 4. The City Secretary shall present the election returns to the City Council at a Council meeting for the canvassing of said election in accordance with the Texas Election Code. SECTION 5. Each amendment submitted must contain only one subject, and the ballot shall be prepared in a manner that the voters may vote "for" or "against" any amendment or amendments without voting "for" or "against" all of said amendments. Each such proposed amendment, if approved by the majority of the qualified voters voting at said election, shall become a part of the Home Rule City Charter of the City of Sanger, Texas, in the form set out in Section 6 of this ordinance or in Exhibit "A" attached hereto and made part hereof for all purposes. SECTION 6. That the ballot propositions for the proposed amendments to the Home Rule City Charter shall be as follows: "PROPOSITION 1 Shall all typographical errors be corrected within each Article, Section and Subsection of the City of Sanger Home Rule Charter, wherever such typographical errors occur and are identified, including but not limited to the corrections set forth below: In section 1.02 C, line four, the phrase "territory and the" should be deleted. In section 3.01 D, the word "rendered" should read "reconsidered". In section 5.01 B, the word "cleric" should read "clerk". In Section 8.01 C, the word "capita" should read "capital." In Section 9.03 A, the word "Managers" should be "Manager's". In Section 9.03 A, line 2, the word "devious" should read "previous". In Section 9.11, line seven, the word "malting" should read "making". In Section 10.05 B, the word "Adjustments" should read "Adjustment". In Section 10.05 D, the word "Boards" should read "Board". In Section 10.05 F, the word "Adjustments" should read "Adjustment." Page 2 of 10 68780 In Section 12.10, the reference to "the Local Government Code" should be "the Government Code". In Section 12.11, line eight, the word "direct" should read "directed". In Section 12.15, line three, the word "trued" should read "construed". PROPOSITION 2 Shall Article I, Section 1.02 C. of the Sanger City Charter be amended, to delete requirements not required by state law, and to conform with the requirements in Section 43.062 of the Local Government Code, by deleting the publication requirement beginning on line 7 with the phrase "and shall be published one time in the official newspaper." And to delete the two reading requirement by deleting that portion of the sentence which reads, "The proposed ordinance shall not thereafter be_fnally acted upon until at least thirty (30) days have elapsed after the publication thereof; and..." amending the remaining phrase of that sentence to stand alone and be retained to read as follows: "Upon the final passage of such ordinance, the boundaries of the City shall thereafter be as fixed in such ordinance." PROPOSITION 3 Shall Article III, Section 3.05 be amended to add, as subsection D, the following: "No member of the City Council shall be qualified to become a candidate for election to any position on the City Council, other than for reelection to the same seat, unless such member shall first submit to the City Secretary his or her written resignation from the City Council, to be effective at the time of the canvass of the results of the next regularly scheduled City officers' election. If any member of the City Council whose term would not otherwise expire at the time of the canvass of the results of a regular City officers' election shall enter said election for a different position, such member's term shall be deemed to have been vacated at the time of the canvass of the election results, whether the candidacy of said member is successful or not. In the event of such resignation, the City Secretary shall notify the City Council, which shall fill the vacancy created in the manner provided by this Section 3.05." PROPOSITION 4 Shall Article IV, Sections 4.02, 4.03 and 4.03A of the Sanger City Charter be amended to be consistent with Section 4.O1B, by deleting from the first sentence of each of those sections, the same phrase ... subject to the approval of the City Council". PROPOSITION 5 Shall Section 4.05 of Article IV of the Sanger City Charter regarding Appeals Board be deleted in its entirety to conform to the grievance procedure already in place by the City's personnel policy. Page 3 of 10 68780 PROPOSITION 6 Shall Article VII, Section 7.01 of the Sanger City Charter be amended to conform to state law to provide that the regular city election be held on the uniform election date in May in accordance with the Texas Election Code PROPOSITION 7 Shall Article VIII, Section 8.03.A. of the Sanger City Charter be amended to change the requirement of petitioners to provide both their date of birth and voter registration number to require either their "....date of birth or voter registration number...". PROPOSITION 8 Shall Article X, Section 10.01 be amended to include a provision for the City Council to establish and maintain a list of persons who are qualified and willing to serve on boards, commissions and committees to form a pool of possible alternates and members for appointment as deemed necessary by the City Council, PROPOSITION 9 Shall Article X, Section 10.02 be amended to add, as subsection number 5, a provision for the appointment of alternates to all boards." SECTION 7. That Ordinance number 08-10-06 is hereby repealed and replaced by this ordinance, which shall become effective from and after its date of passage in accordance with the law and Charter. DULY APPROVED AND PASSED by the City Council of the City of Sanger, Denton County, Texas on the ATTEST: APPROVED AS TO FORM: CITY ATTORNEY day of , 2006VVEM-PT-AXTA-Yff IT Page 4 of 10 68'780 (RLD/mew/08/08/06)(68780) Exhibit "A" ARTICLE I. FORM OF GOVERNMENT AND SOUNDAIRES Sec. 1.02 Bot^.ndaries and Limits ARTICLE VIII. ANNEXATION AND DISANNEXATION The City may from time to time alter its boundaries by annexing any territory adjacent to its present or future boundaries in any size or shape desired in any manner provided by state law. In addition thereto, the City may annex additional territory lying adjacent to the City with or without the consent of the inhabitants or property owners of a territory annexed where the same is not inconsistent with state law. Such annexations shall be accomplished by Ordinance providing for the alteration and extension of the boundary limits, which ordinance shall describe the territory to be annexed. Amendments reducing the area may be incorporated into the proposed Ordinance without the necessity of publishing said amendments and without the necessity of republication of said Ordinance as amended. Upon the finally passage of such ordinance, the boundaries of the City shall thereafter be as fixed in such ordinance. The additional territory annexed shall be a part of the City and the property situated therein shall bear its pro rata part of the taxes levied by the City as provided by state law. The inhabitants thereof shall be entitled to all the rights and privileges of all citizens and shall be bound by the laws, Ordinances, and Resolutions of the City. ARTICLE III. THE CITY COUNCIL Section 3.01 Number, Selection and Term D. If the Mayor objects to an ordinance or resolution before the fourth day after it is adopted by the City council, it must be reconsidered by the governing body, with entire Council present. A simple majority shall decide the issue. Page 5 of 10 68780 ARTICLE IV. ADMIN ISTRATIVE SERVICE Section 4.02 City Secretary The City Manager shall appoint or remove the City Secretary. The duties of the City Secretary, or an Assistant City Secretary shall be as follows: Section 4.03 Police Department A. The City Manager shall appoint or remove the Chief of Police. The Chief of Police shall be fully responsible to the City Manager for the administration of the department. The Chief of Police shall, with the approval of the City Manager, appoint and remove the employees of said department and carry out enforcement of the resolutions and ordinances of the City Council. The Chief of Police shall be chosen upon the basis of administrative training, experience, and ability in the law enforcement field. The Chief of Police must be of good reputation, both past and present, and hold an advanced certificate issued by the Texas Commission of Law Enforcement Officers Standards and Education. The Chief of Police shall establish and maintain written standard operating procedures including, but not limited to, disciplinary procedures, general order, department policy, job description, and dress code. This information shall be made accessible to the public where permitted by law. [Section 4.05 Appeals Board] —This section to be deleted in its entirety. ARTICLE V. MUNICIPAL COURT Section 5.01 Municipal Court B. CLERK OF THE MUNICIPAL COURT That unless the City Council by Ordinance designates the City Secretary to serve as Clerk of the Municipal Court, the clerk of the Municipal Court shall be appointed by the City Council for a term of two years. A City Secretary who serves as Municipal Court Clerk may be authorized to appoint a deputy clerk, subject to approval of the City Council. Page 6 of 10 68780 ARTICLE VII. NOMINATIONS AND ELECTIONS Section 7.01 City Elections A. City elections shall be conducted in accordance with the Texas Election Code. B. The regular municipal officers' election shall be held annually on the uniform election date in May. C. The City Council shall be responsible for specifying the time and locations) in a manner consistent with the Texas Election Code. D. The City Council shall appoint election officials to conduct municipal elections and shall cover all expenses of holding such elections. E. Sample ballots identical in format to those used in the specific election shall be posted in the voting place(s) for the purpose of voter orientation. F. The City Council may, by resolution, order special elections for purposes consistent with this Charter and the laws of the State of Texas and shall determine the time and place of such special elections and provide all means for holding same. G. All municipal elections shall be publicized by the City Council in accordance with the Texas Election Code. ARTICLE VIII. LEGISLATION BY THE PEOPLE INITIATIVE, REFERENDUM AND RECALL Section 8.03 Form of Petition A. The petition shall conform to the requirements of the Texas Election Code, any other applicable law, and this Charter. The petition shall clearly state the purpose at the top of each page. In the case of a recall, the petition shall include the statement of reason(s) given by petitioners for recall of the member, the signature of the signer, the signer's printed name, date of birth or voter registration number, residence address, and the date of signing. The signature is the only information required to appear on the petition in the signer's own handwriting. Petition signers must be registered voters on the day signed and reside within the city limits. Page 7 of 10 68780 ARTICLE IX. MUNICIPAL FINANCE Section 9.03 Budget Content A. The City Manager's budget message outlining the proposed financial policies for the next fiscal year with an explanation of any changes in expenditures from the previous year, any major changes in policies, and a complete statement regarding the financial condition of the City. Section 9.11 Administration of Budget No payment shall be made or obligation incurred except those specifically allowed for in the budget. Any authorization of payment or incurring of any such obligation in violation of the provisions of this Charter will be void and any payment so made will be illegal. Such action may be the cause, at the discretion of the Council, for the removal of any officer who knowingly authorized or made such payment or incurred such obligation. Such person shall also be liable to the City for any amount so paid. However, this prohibition shall not be construed to prevent the making or authorizing of payment of, or the making of contracts for, payments beyond the end of the fiscal year, provided that such action is made or approved by an ordinance. ARTICLE X BOARDS, COMMISSIONS AND COMMITTEES Section 10.01 Authority The Council shall create, establish, or appoint, as may be required by the laws of the State of Texas or this Charter, such boards, commissions and committees as it deems necessary to carry out the functions and obligations of the City. The Council shall prescribe the purpose, composition, functions, duties, accountability, and tenure of each board, commission and committee, where such are not prescribed by law or this Charter. The Council shall annually publish, during the months of April or May, the opportunity for the citizens of Sanger to serve on boards or commissions. The Council shall establish and maintain a list of names of qualified persons who are willing to serve to form a "pool of alternates and members" for appointment to such boards, commissions and committees. Page 8 of 10 68780 Section 10.02 Qualifications 5. Alternate members shall be appointed by the City Council to all boards, commissions and committees. These alternates will be expected to meet all requirements and qualifications of all board members as prescribed in this Section. The City Council shall have the authority to replace any alternate board, commission or committee member who fails to attend (with unexcused absence) three consecutive meetings, the same as prescribed for board members in this Section. Alternate members must attend all meeting of the board, commission or committee to which they are appointed and may be asked to participate in order to meet the quorum. If the alternate attends but is not sitting with the board, commission, or committee, they may not vote or convey their opinion in order to sway the board, commission or committee as if they were a sitting member. Section 10.05 Board of Adjustment B. The Council shall provide training to the members that are appointed to serve on the Board of Adjustment. C. The Board shall meet as called. F. A quorum of the Board of Adjustment shall consist of six (6) members. ARTICLE XII. GENERAL AND TRANSITIONAL PROVISIONS Section 12.10 Public Meeting and Records All meeting of the Council and all boards appointed by the Council shall be governed by the provisions of the Texas Government Code and any amendments thereto with regard to the posting of agenda and the holding of public meetings. All public records of every office, department, or agency of the City shall be open to inspection by any citizen at all reasonable busine:;s hours, provided that records excepted from public disclosure by the Texas Government Code and any amendment thereto shall be closed to the public and not considered public records for the purpose of this section. 00* Page 9 of 10 68780 Section 12.11 Indemnification of Officers The Council shall, by appropriate ordinance, provide for the indemnification and defense of the officers and employees of the City, including members of the Council, or any board, commission, or committee, including volunteers, against any loss, cost, or expense, including court costs and attorneys fees, to the extent allowed by law, arising out of any claim, suit, or judgment, or settlement thereof, resulting from any alleged negligent act or omission of such officer, employee, member, or volunteer during the discharge of his duties and within the scope of his office, employment, membership, or assigned voluntary position with the City, or in any other case where the City is directed or authorized by law to do so, provided however, that such indemnification will not be provided for any act arising out of the intentional or knowing violation of any penal statute or ordinance or arising out of any conduct determined by final judgment to be an act of fraud or to have been taken with the intent to deceive or defraud, or for any person or private business of such officer, employee, member, or volunteer, or for the gross negligence or official misconduct, or willful or wrongful act or omission of such officer, employee, member or volunteer. a of Section 12.15 Meaning of Words The provisions of this Charter shall be liberally construed for the purpose of effecting the objects and ends thereof. Unless some other meaning is manifest, the word "City" shall be construed to mean the "City of Sanger". Words in the present tense include future tense, and except when a more restrictive meaning is manifest, singular may mean plural. Throughout this Charter, words used in expressing masculine gender shall be construed to include the fem;nine. The word "Council" shall be construed to mean the City Council of the City of Sanger. Page 10 of 10 68780 THE STATE OF TEXAS II CONTRACT FOR COUNTY OF DENTON ELECTION SERVICES CITY OF SANGER BY THE TERMS OF THIS CONTRACT made and entered into by and between the City of Sanger, as duly authorized by the City Council hereinafter referred to as the Council, serving by and through its Mayor, as duly authorized by the Council, and DENTON COUNTY, TEXAS, acting by and through its Elections Administrator hereinafter referred to as the Contracting Officer, pursuant to the authority of Section 31.091, of the Texas Election Code, agree to the following particulars in regard to coordination, supervision and running of the City of Sanger, November 7, 2006, Charter Amendment Election in Denton County. THIS AGREEMENT is entered into in consideration of the mutual covenants and promises hereinafter set out. IT IS AGREED AS FOLLOWS: I. DUTIES AND SERVICES OF CONTRACTING OFFICER. The Contracting Officer shall be responsible for performing the following duties and shall furnish the following services and equipment: A. The Contracting Officer shall arrange for appointment, notification (including writ of election), training and compensation of all presiding judges, alternate judges, the judge of the Central Counting Station if required and judge of the Early Voting Balloting Council. a. The Contracting Officer shall be responsible for notification of each election day and early voting presiding judge and alternate judge of his or her appointment. The presiding election judge of each polling place will use his/her discretion to determine when additional manpower is needed during peak voting hours. The Contracting Officer will determine the number of clerks to work in the Central Counting Station and the number of clerks to work on the early voting ballot board. The Contracting Officer with the approval of the Council shall utilize election judges appointed by the Denton County Commissioners Court. b. The Contracting Officer shall compensate each election judge and worker. Each judge and worker shall receive compensation per hour for services rendered based on rates set by Denton County Commissioners Court. c. Election Judges shall attend the Contracting Officer's school of instruction (Elections Seminar) to be held Saturday, November 4, 2006, in the Denton County Administration Building, 401 West Hickory, Denton 76201 or other location to be announced at 9:00 a.m. d. Election judges shall be responsible for picking up and returning election supplies. Compensation for this pickup and return will be $25.00. -1- Be The Contracting Officer shall procure, prepare, and distribute ballots, election kits and election supplies. a. The Contracting Officer shall secure election kits that include the legal documentation required to hold an election and all supplies including locks, pens, magic markers, etc. b. The Contracting Officer shall secure all tables, chairs, duplication ballots, and legal documentation required to run to the central counting station and/or early voting ballot board. c. The Contracting Officer shall provide all lists of registered voters required for use on election day and for the early voting period required by law. The election day list of registered voters shall be arranged in alphabetical order by polling place in lieu of alphabetic by each precinct in each polling place. The Contracting Officer may use the computer database for the list of registered voters during early voting. d. The Contracting Officer shall procure and arrange for the distribution of all election equipment and supplies required to hold an election. 1. Equipment includes the rental of voting machines, ballot boxes, transfer cases, voting signs, and directional poles and tote boxes. 2. Supplies include ballots, sample ballots, early voting mail ballots, sample ballots, pens, tape, markers, etc. C. The Elections Administrator of Denton County, Texas, shall be appointed the Early Voting Clerk by the City of Sanger for the election in Denton County. a. The Contracting Officer shall supervise and conduct Early Voting by mail and in person and shall secure personnel to serve as Early Voting Clerks. b. Early Voting by personal appearance for the City of Sanger November 7, 2006, Election in Denton County shall be conducted on weekdays beginning Monday, October 23, 2006, and continuing through Friday, November 3, 2006. Times are as follows. October 23, 2006 through October 27th, 8:OOam to 5:OOpm.; October 28th, and October 30th through November 3, 7*00am to 7*00pm. and October 29th, I #00pm to 6*00pm. Locations and times of voting by personal appearance shall be as per Denton County Elections Memo at Annex Be c. All applications for an Early Voting mail ballot shall be received and processed by the Denton County Elections Administration Office, P.O. Box 1720, Denton, Texas 76202. 1. Applications for mail ballots erroneously mailed to the City of Sanger shall immediately be faxed to the Contracting Officer for timely processing. The original application shall then be forwarded to the Contracting Officer for proper retention 2. All Federal Post Card applications (FPCA) will be sent a mail ballot. No postage is required. d. All Early Voting ballots (those cast by mail and those cast by personal appearance) shall be prepared for count by the Early Voting Ballot Board in accordance with Section 87.000 of the Texas Election Code. The presiding judge of this Board shall be -2- TBA The Board shall meet for preparation of the early voting ballots on Friday, November 3, 2005, at 9:00 A.M. D. The Contracting Officer shall arrange for the use of all Election Day polling places. The City of Sanger shall assume the responsibility of remitting 50% of the cost of all employee services required to provide access, provide security, or provide custodial services for the early voting and election day polling locations used that are located within the City of Sanger, Denton County Texas. E. The Contracting Officer shall be responsible for tabulation of the voted ballots in accordance with Section 127.000 of the Election Code and of this agreement. Counting Station Manager shall be the Elections Administrator of Denton County, Texas. Central Count Judge shall be TBA . The Tabulation Supervisor and Tabulation Operator shall be provided by the Denton County Elections Administration Office and paid as a contract expense. a. The tabulation supervisor shall prepare, test and run the county's tabulation system in accordance with statutory requirements and county policies, under the auspices of the Contracting Officer. b. The Public Logic and Accuracy Test of the electronic voting system shall be conducted on Tuesday, September 19, 2006*, at 10#00 A.M., by the Contracting Officer. (This date is subject to change based on receipt of jurisdiction ballot information and programming. If date is changed, you will be notified at least 48 hours prior to test) c. Election night reports will be available to Council at the Elections Office on election night. d. The Contracting Officer shall prepare the unofficial canvass report after all precincts have been counted, and will provide a copy of the unofficial canvass to the Council as soon as possible after all returns have been tallied. e. The Contracting Officer shall be appointed the custodian of the voted ballots and shall retain all election material for a period of 22 months. 1. Pending no litigation and as prescribed by law, the voted and unused ballots shall be shredded or recycled 22 months after the election. 2. The Council can obtain the list of registered voters from the Elections Administration Office during this retention period. Pending no litigation and if the Council does not request the lists, the Contracting Officer shall destroy them 22 months after the election. f. The Contracting Officer shall conduct a partial manual count as prescribed by Section 127.201 of the Texas Election Code and submit a written report to the Council in a timely manner. The Secretary of State may waive this requirement. If applicable, a written report shall be submitted to the Secretary of State as required by Section 127.201(e) of the aforementioned code. II. Duties and Services of the Council. The Council shall assume the following responsibilities: -3- A. The Council shall prepare the election orders, resolutions, notices, justice department submissions, official canvass and other pertinent documents for adoption by the appropriate office or body. a. The Contracting Officer shall publish and post the Notice of the Public Logic and Accuracy Test of the electronic voting system and one press release. The Contracting Officer shall also prepare a certification of tabulation and an unofficial canvass reports that will assist the Council with the official canvass. b. The Council assumes the responsibility of posting all notices and likewise posting the schedules for Early Voting and Election Day. Be The Council shall provide the Contracting Officer with the ballot wording and Spanish interpretation. a. The Council shall deliver to the Contracting Officer as soon as possible, but no later than noon Friday, September 1, 2006, the official wording for the Council's November 7, 2006, Charter Election. b. The Council shall approve the "blue line" ballot format prior to the final printing. C. The Council shall post the publication of election notice by the proper methods with the proper media. D. The Council shall prepare and submit to the U.S. Department of Justice under the Federal Voting Rights act of 1965, any required submissions on voting changes. E. The Council shall compensate the Contracting Officer for any additional election costs incurred in the process of running this election or for a re-count this election may require. F. The Council shall submit with this signed contract a deposit of 90% of the estimated election cost. The contract will not be accepted without this deposit. G. The Council shall pay a prorated cost of conducting the said election, plus the 10% administrative fee, pursuant to the Texas Election Code, Section 31.100, within 30 days from the date of final billing. G. The Council shall provide the Contracting Officer with a "final" list of the jurisdictions allowed to vote in this election. This list will be provided to the Contracting Officer not later than September 5, 2006. III. Cost of Services. Costs of services will be prorated for ballots based on City of Sanger precincts voting. The City of Sanger will reimburse 50% of ballot printing costs. Costs of labor and election supplies will be split 50/50 with Denton County or other calculated rate if additional jurisdictions participate in the Sanger city area of Denton County. See Annex A attached. -4- IV. General Provisions, A. Nothing contained in this contract shall authorize or permit a change in the officer with whom or the place at which any document or record relating to the Council's November 7, 2006, Special Election is to be filed or the place at which any function is to be carried out, or any nontransferable functions specified under Section 31.096 of the Texas Election Code. B. Upon request, the Contracting Officer will provide copies of all invoices and other charges received in the process of running said election for the Council. C. If the Council cancels their election pursuant to Section 2.053 of the Texas Election Code, the Contracting Officer shall be paid a contract preparation fee of $75. An entity canceling an election will not be liable for any further costs incurred by the Contracting Officer in conducting the November 7, 20065 Special Election. D. The Contracting Officer shall file copies of this contract with the County Judge and the County Auditor of Denton County, Texas. WITNESS BY MY HAND THIS THE DAY OF , 2006. DENTON COUNTY, TEXAS By: DON ALEXANDER Denton County Elections Administrator Denton County, Texas WITNESS BY MY HAND THIS THE DAY OF Mayor, City of Sanger, -5- 2006. Date: August 18, 2006 To: Honorable Mayor and City Council From: Rose Chavez, City Secretary/Assistant City Manager Re: Item 6 & 7 -Issuing Date of Election and Denton County Election Services At the last City Council meeting we adopted an ordinance to call the election; however, we have since been advised that November 7 is a uniform county election date. We need to repeal the first ordinance and adopt the new ordinance. The county will be conducting elections on this date for the county, school and the cities. The use of the electronic voting machines is not possible. The only alternative presently is to enter into agreement with the County for them to hold the election. The cost for the election expense as indicated on the attached spread sheet is $9,655.91 and the city's share is $3,731.55. The new ordinance will repeal the first ordinance that was passed and this ordinance will appoint Don Alexander as the Early Voting Clerk. This agreement will establish the guidelines and requirements to hold the election. The County will also be conducting the Sanger ISD district's bond election. The Committee that was appointed to review the Home Rule Amendments has been given this information for review also. Denton County Elections Administration November 7, 2006 General Election Early Voting Locations Dates and Times Monday -Friday Saturday Sunday Monday — Friday Aubrey Community Center 226 Countryside, Aubrey Justin Municipal Building 415 N. College, Justin October 23 — 27 October 28 October 29 October 30 —November 3 Sandy Jacobs Government Center 1029 Rosemeade Pkwy., Carrollton The Colony Government Center 6301 Main, The Colony Highland Village City Hall 1000 Highland Village Rd., Highland Village Flower Mound Police and Court Building 4150 Kirkpatrick, Flower Mound Roanoke Community Center 312 S. Walnut, Roanoke Sam — Spm lam — 7pm 1 pm — 6pm lam — 7pm Lewisville Municipal Annex 1197 W. Main Street, Lewisville Carrollton Public Library 4220 N. Josey, Carrollton Joseph A. Carroll Admin. Building 401 W. Hickory, Denton Denton City Hall 215 E. McKinney, Denton Lake Dallas City Hall 212 Main Street, Lake Dallas Frankford Town Houses 18110 Marsh Ln., Dallas The following early voting sites will ONLY be open the dates and times listed: Sanger First Baptist Church 708 S. St St., Sanger Trophy Club MUD 100 Municipal Drive, Trophy Club Krum ISD Administration Bldg 809 McCart, Krum October 23 — 24 8:OOa — S:OOp October 25 8:OOa — 4:OOp October 26 — 27 8*00a — 5*00p October 30 — 31 7:OOa — 7:00p November 1 7:OOa — 4:00p November 2 — 3 7:OOa — 7:00p October 28 7:OOa — 7:OOp November 2 — 3 7:OOa — 7:OOp October 23-27 8:00a-5*OOp October 30-Nov3 8:00a —5000p 9�mmb�d�m It4mro��<wn�mmmwm�a aG7Y�.°� ° mow. 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N N p tJ •� J O CD `� N J n ��� �p�0 JAR c (v'jiJ C CTC) NNO 1 P7 Ci7 m ¢ a J d S a 00 G� t7 0cn �C p 00 o �AN4��,, 00 O� O tmool y STAFF REPORT TO: City of Sanger Mayor and City Council ITEM: Approval of Municipal Planning Resources Group, Inc. as the planning consultant for the Comprehensive Master Plan DATE: August 21, 2006 STAFF: Cecile Carson, Director of Economic Development BACKGROUND AND ANALYSIS: The Sanger City Council authorized the issuing of a Request for Proposal on May 15, 2006 to seek qualified consulting firms to develop a Comprehensive Master Plan. A Steering Committee appointed by the City Council was charged with interviewing and selecting a consultant from the proposals submitted by the June 23, 2006 deadline. The Steering Committee interviewed four consultants on July 26, 2006 and held a meeting August 10, 2006 to review references. The Committee members reviewed the proposals based on specific criteria outlined in the RFP including ability to accomplish the plan in 16-18 months and to engage citizens in the planning process. Elements of the plan discussed with the applicants included: • Analysis of Existing Conditions and Growth Projections • Preservation and Aesthetic Quality • Transportation Infrastructure • Future Land Use Planning • Community Utilities • Economic Development • Parks and Recreation • Environmental Considerations The Steering Committee recommends Municipal Planning Resources Group, Inc. as the consultant. MPRG proposal shows a 12-16 month timeline for completing the plan at a cost of $74,000, The company will provide additional planning service if needed at an hourly rate plus expenses. ACTION: Approval of the MPRG as the consultant for the Comprehensive Master Plan 1161 S.W. Wilshire Blvd. Suite 119 Burleson, TX 76028 Tele: (817) 2 95 -27 00 Fax: (817) 295-3049 August 17, 2006 City of Sanger c/o Ms. Cecile Carson, Director of Economic Development 201 Bolivar P.O. Box 1729 Sanger, Texas 76266 RE: Agreement for Professional Planning Services to Prepare a Comprehensive Master Plan for the City of Sanger, Texas Dear City Council Members, Municipal Planning Resources Group, Inc. (MPRG) is pleased to submit this contract for professional planning services to the City of Sanger. We commend the City of Sanger for embarking on a new Comprehensive Land Use Plan, especially since the previous 1987 plan is nearly twenty years old. With the increasing development pressures from the Dallas/Fort Worth Metroplex, it is important that Sanger anticipates and guides the eminent growth in a way that enhances the quality of life for both current and future residents of the Sanger. Now is the time to create a framework for land use decisions and develop parameters for the elements of the comprehensive plan and either affirm the previous concepts or revise them to meet the current goals and objectives of the City of Sanger. MPRG, Inc. is honored to be the recommended professional planning consultant after meeting with the selection committee. We look forward to working with the City of Sanger over the next twelve (12) to sixteen (16) months, and hope that this will be the initial phase of a long term professional relationship. We have included the "Scope of Services" text portion of our proposal in this consulting contract. For additional information about Municipal Planning Resources Group, Inc., our personnel, our other client cities, our other projects, or our references; please refer to the complete proposal package submitted during the consultant interview and selection process. In accordance with your request, we are herein providing the following Agreement regarding the above referenced efforts. We feel that the elements addressed in this scope of work will satisfy the efforts required to provide the City of Sanger with a quality product. Task 1 - Inventory of Available Material —MPRG, Inc. will review previous studies, ordinances, and reports provided by the City pertaining to land use and growth issues. These items shall include: the 1987 Comprehensive Plan, the 2003 Land Use Analysis, the 2005 Sewer Treatment Plant analysis, the City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 2 of 9 2005 Transportation Map, the 2006 Main Street application, data from the North Central Texas Council of Governments (NCTCOG), data from Denton County, base mapping and GIS data, and other relevant documents from the City of Sanger. Task 2 - /nventory of Existing Land Uses —Using the City's GIS system base maps, MPRG, Inc. will prepare an Existing Land Use map using 2005 aerial photography available from NCTCOG supplemented by driving the City and input from the city staff. The planning area for the City of Sanger shall include all areas currently in the corporate city limits and the area in the extra -territorial jurisdiction of the City of Sanger. The Existing Land Use Map will be prepared for presentation purposes and inclusion in the final text document. MPRG, Inc. will analyze existing land use patterns in order to identify conflicts in land use compatibility and potential development problems that may result and the findings will be summarized in the text portion of the Comprehensive Land Use Plan. Task 3 — Population and Demographic Data -MPRG, Inc. will gather available information from the 1990 and 2000 Census, the local Council of Governments, and other relevant records. Tabular information regarding the number of housing units in each residential land use category including high density, moderate density, and low density will be developed and the findings will be summarized in the text portion of the Comprehensive Land Use Plan. Task 4 - Open Space &Environmental Features/Parks &Recreation Facilities -MPRG, Inc. will review material provided in any previous Park Planning efforts. We will identify suggested refinements to these efforts, based on interviews and the Visioning/Goals and Objectives effort. Recommendations for future parks, recreation and open space will be provided and the findings will be summarized in the text of the Comprehensive Land Use Plan. Task 5 - Transportation Infrastructure -MPRG, Inc. will review the thoroughfare system and any existing traffic count data to identify existing thoroughfares. Using standard thoroughfare classifications, existing roadways will be classified as freeways, primary arterials, secondary arterials, major collectors, and local streets. Other existing alternative transportation facilities will also be identified and the findings will be summarized in the text portion of the Comprehensive Land Use Plan. Task 6 — Planning Analysis Map -MPRG, Inc. will prepare a graphic representation of major natural and man- made constraints in the City of Sanger. This will be include current access points, image and way finding landmarks, and other features unique to the Sanger planning area. City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 3 of 9 Phase II: Where do we want to go. "Sanger's Hopes", Visiioning/Goals and Objectives Task 7— Visioning/Goals and Objectives Workshop -MPRG, Inc. will conduct a Visioning/Goals and Objectives Workshop in a Town Hall open meeting format. This will be the first of three public participation meetings to be held during the planning process. Task 8 — Community Survey -Based upon ideas brought forward from the visioning workshop, issues brought up by city staff, and observations from the planning consulting team, MPRG, Inc. will prepare a Community Survey document for distribution by the City. The survey will also be made available on the Internet for electronic submission. Survey results will be tabulated, cross -tabulated, analyzed to discern public opinions on the various planning related issues. Charts and tables of the survey results will be presented to the Steering Committee and the city staff and the results will then be used to formulate draft goals and objectives for the City of Sanger. Task 9 - Goats and Objectives —MPRG, Inc. will take the ideas and opinions from the visioning workshop and the Community Survey and prepare a draft set of goals and objectives. MPRG, Inc. will then work with the Steering Committee and the city staff to refine the goals and objectives for adoption by the City of Sanger. Phase 111. What will the future look like? "Sanger Tomorrow", Development of Plans Task 10 - Projection of Future Population -MPRG, Inc. will develop population projections for a twenty (20) year planning period at five year increments (2003, 2008, 2013, 2018 and 2023). These projections will be developed by utilizing various population trend computer programs. The populations developed will be evaluated for reasonableness by comparison to recent studies, NCTCOG projections and local projections. This demographic analysis will be summarized in the text portion of the Comprehensive Land Use Plan, Task 11- Thoroughfare Plan -Based on the results of analysis performed in Phase I, the existing Thoroughfare Plan will be reviewed and recommended changes will be idened. MPRG, Inc. will include recommendations for pedestrian and bicycle routes through key areas of the City. Recommendation of number of lanes and pavement and right-of-way widths will be provided after consultation with the City. Proposed Thoroughfares will be indicated on the Land Use Plan and the recommendations will be summarized in the text of the Comprehensive Land Use Plan. City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 4 of 9 Task 12 - Parks and Open Space Plan - MPRG will utilize exiting information obtained from the City, national criteria for parks and open spaces, and the goals and objectives developed in the initial phase of the comprehensive planning effort to develop a Park and Open Space Plan. Environmental considerations identified in Phase I will guide the locations of open spaces and a network of connective pathways. The Park Plan Map and supportive text will be in the Comprehensive Plan document. Task 13 - Historic Preservation element -MPRG, Inc. will use the currently documented historic commercial and historic residential structures to form the basis of historic preservation recommendations. Recommendations may include a historic preservation overlay district and/or design guidelines for infill development in areas where historic structures exist. Task 14 - Downtown Redevelopment element —MPRG, Inc. will analyze the current downtown area in the context of the overall development of the city. Economic and urban design recommendations will be made to support the pending Main Street program. Task 15 - Utilities Infrastructure element -Information from engineering studies related to the expansion of wastewater facilities and the expansion of the sewage treatment plant will be incorporated into the plan. Since this is not an engineering study, additional infrastructure data on water and electric facilities will be limited to other information provided to MPRG, Inc. Task 16 - Future Land Use Plan Draft -MPRG, Inc. will evaluate the information obtained from all of the previous tasks, including the goals and objectives, the parks, recreation, and open space element, and the thoroughfare recommendations and will develop a draft future land use scheme for review by the Steering Committee and city staff. The draft future land use scheme will be presented as a color presentation map showing the proposed thoroughfare pattern, locations of residential, commercial, industrial, parks, and open spaces. Task 17 - Future Land Use Plan Workshop -The draft Future Land Use Plan will be presented to the public at the second of three public workshops for the purpose of refining the map to reflect as much as possible the goals and objectives adopted by the City. Upon determination that the map accurately reflects the future land use goals and objectives, MPRG, Inc. will present the Comprehensive Land Use Plan to the Planning and Zoning Commission and the City Council for acceptance and adoption. Task 18 - Plan Text Document -MPRG, Inc. will prepare written documentation of the Comprehensive Master Plan including demographic material, Goals and Objectives, existing and future land use patterns, and other applicable issues. The appropriate charts, tables, maps, graphics, and text will be provided. City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 5 of 9 Task 19 - Develop Land Use Plan Brochure (Optional) -MPRG, Inc. will prepare brochure plan summary for marketing purposes and economic development. The size of the document would be two to three 11" x 17" sheets bound and folded together. The center portion of the brochure would contain a full color representation of the City Comprehensive Land Use Plan with the thoroughfare system. The other pages would contain summary text of the efforts described in the tasks above. Phase IV: How do we get there? "Sanger Becoming", Implementation Strategies Task 20 - Economic Development Strategies —MPRG, Inc. will work with the Sanger Texas Industrial Development Board (funded by 4A sales tax), the Sanger Texas Development Corporation (funded by 4B sales tax), the Chamber of Commerce and the City to coordinate current and future economic development strategies. Task 21- Implementation Strategies -MPRG, Inc. will provide a short written evaluation of the Zoning Ordinance and Subdivision Regulations in the form of a letter report. We will provide recommended actions pertaining to the creation or refinement of these documents so that they may better implement the Comprehensive Land Use Plan. Other general implementation recommendations will be provided that will assist in the implementation of the plans described above. Task 22 - Planning Program Workshop — MPRG, Inc. will conduct a third public participation workshop to generate on -going public support for future planning efforts. This would include presentation of the economic development strategies and the implementation strategies formulated above and an outline of future detailed planning studies that may be needed. Task 23 —Adoption Process -MPRG, Inc. will present the Comprehensive Master Plan document and maps to a joint public hearing of the Planning and Zoning Commission and the City Council for adoption. The lump sum cost for providing the planning services as outlined in the above listing of planning efforts is provided below. As you will note, it is possible that these efforts will be extended over two fiscal year periods. DELIVERABLES As part of the planning efforts, MPRG, Inc. will deliver the following final products to the City of Sanger: 1. Planning Analysis Map for presentation and in PDF digital format 2. Visioning and workshop information during the planning process 3. Community Survey form for reproduction and distribution City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 6 of 9 4. Comprehensive Master Plan text document, 25 bound copies and in digital files a. Existing Land Use and demographics b. Transportation System c. Community Facilities including Parks and Recreation Facilities d. Downtown Redevelopment e. Urban Design and Aesthetics f. Economic Development g. Utilities Infrastructure h. Implementation Strategies 5. Future Land Use Map, laminated copy for display and in digital format 6. Thoroughfare Plan Map, laminated copy for display and in digital format 7. Interim status reports, incremental text documents and emails SCHEDULE AND COMPENSATION Phase 1: Where are we now? "Sanger Today" 1.5-2 months Task 1: Inventory of Available Materials Task 2: Inventory of Existing Land Uses Task 3: Population and Demographic Data Task 4: Open Space & Environmental Features/Parks & Recreation Facilities Task 5: Transportation Infrastructure Task 6: Planning Analysis Map Phase II: Where do we want to go? "Sanger's Hopes" Task 7: Visioning/Goals and Objectives Workshop Task 8: Community Survey Task 9: Goals and Objectives Phase III: What will the future look like? "Sanger Tomorrow" Task 10: Projection of Future Population Task 11: Thoroughfare Plan Task 12: Parks and Open Space Plan Task 13: Historic Preservation element Task 14: Downtown Redevelopment element Task 15: Utilities Infrastructure element Task 16: Future Land Use Plan Draft Task 17: Future Land Use Plan Workshop Task 18: Plan Text Document Task 19: Comprehensive Master Plan Brochure (optional) Phase IV: How do we get there? "Sanger Becoming" Task 20: Economic Development Strategies Task 21: Implementation Strategies Task 22: Planning Program Workshop Task 23: Adoption Process 1.5-2 months 7-9 months 2-3 months $45,000 Total Project Schedule and Compensation 12-16 months $69,000 ($74,000) City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 7 of 9 COMPENSATION 1. MPRG proposes to provide the professional planning services as listed. We will provide these services on a lump sum basis for $69,000. 2. MPRG, Inc. will bill for said services on a monthly basis according to percentage of completion of each assignment Payment to MPRG will be made within twenty-one (21) days after the City receives invoices from MPRG for services rendered. 3. In the event that the City of Sanger requests additional services and expenses exceeding the above listed scope of services, such services and expenses shall be compensated in accordance with Attachment A, Rate and Fee Information. CHANGES The City may, from time to time, require changes in the scope of the services of MPRG, Inc. to be performed hereunder. Such changes, including any increase or decrease in the amount of MPRG's compensation, which are mutually agreed upon by and between the City and MPRG, shall be incorporated in written amendments to this Agreement. INTEREST OF MPRG Inc. MPRG covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. MPRG further covenants that in the performance of this Agreement no person having any such interest shall be employed. FINDINGS CONFIDENTIAL Any reports, information, data, etc., given to or prepared or assembled by MPRG, Inc. under this Agreement shall not be made available to any individual or organization by MPRG without the prior written approval of the City. DOCUMENTS MPRG, Inc. shall have the right to retain a copy of all documents prepared and to use them in the future as examples of work performed. However, MPRG will not show any documents that have expressly been determined, where it is legally permissible, that it is in the public interest that it not be so made available. STANDARD OF CARE MPRG, Inc. shall perform all services under this agreement in a manner, which is consistent with generally accepted standards of professional planning practice. City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 8 of 9 TERMINATION This agreement may be terminated in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this agreement through no fault of the terminating party. However, no termination for default may be initiated unless the other party is given a ten (10) calendar day period to correct any alleged failure after written notice (delivery by certified mail return receipt requested) of intent to terminate. OTHER We feel our firm is certainly qualified to perform any planning efforts that you may need. If you are in agreement with the services and compensation indicated herein and wish to proceed, please sign the two original documents provided and return one to us for our files. Please do not hesitate to contact us if you have any questions or if we can be of further assistance to you. Respectfully submitted, MUNICIPAL PLANNING RESOURCES GROUP INC., Dan C. Boutwell, AICP President CITY OF BANGER, TEXAS By: Date: Title: Date: City of Sanger Comprehensive Mater Plan Contract Agreement August 17, 2006 Page 9 of 9 A I lkumymn I "A" RATE AND FEE INFORMATION (June, 2003) A) Direct Labor Municipal Planning Resources Group, Inc. will utilize the following labor rates for the following positions. Position Hourly Rate Principal Planner --President Principal Planner--Vice-President Senior Planner Certified Planner Project Planner Secretary/Typist B) Direct Expenses $125.00 $115.00 $85.00 $80.00 $75.00 $50.00 Direct expenses shall include the costs of blueprints, copies, computer expenses, hotel room and meals when required to be away from the Metroplex, materials required to produce reports and presentations, postage, and long distance telephone service required for this assignment. Contract labor for drafting and other services shall also be considered as direct expense items. MPRG will retain all original receipts and will provide the client with copies upon request for documentation. Direct Expense Cost = Direct Expense x 1.15 multiplier C) Automobile Mileage Mileage Cost = (Miles driven) x (Current IRS allowance per mile) City of Sanger STAFF REPORT TO: City Council ITEM: Consider Approval of Park Improvements, Historic Improvements, Downtown Improvements and Promotion DATE: August 21, 2006 STAFF: Cecile Carson, Director of Economic Development BACKGROUND AND ANALYSIS: The 4B Board held a meeting on July 13, 2006 and a public hearing on August 10, 2006 to discuss and consider the Quail Run Park development, improvements to the Presbyterian Church, architectural and engineering plans for the downtown area and a retail study. The 4B Board has approximately $531,000 available. Park Project The 4B Board recommended $224,000 for three phases of the Quail Run Park; phase 1: for construction of a pavilion and playground equipment; phase 2 for a basketball court; and phase 3 for a skateboard park. Representatives from the Quail Run neighborhood presented a petition at the August 10, 2006 public hearing expressing concerns about the location of the skateboard park. Staff recommends approval of phase 1 for the pavilion and playground. During the Comprehensive Master Plan development, the citizens will be asked to identify needs for parks facilities and a plan for future park development will be established. Presbyterian Church Project it Weinman provided a cost estimate for completion of the restoration of the church. The project is divided into three phases: phase 1 for exterior restoration including doors, windows, roof, and painting; phase 2 for utilities including air conditioning and heating and electrical and plumbing; and phase 3 for interior restoration including doors, flooring, walls and ceiling, and interior painting. Downtown Plan Nelson and Morgan Architects prepared a general streetscape plan for sidewalk improvements and landscaping for the downtown area. In order to develop grant or funding proposals for the improvements a detailed architectural plan and engineering plans including possible drainage improvements must be prepared. Retail Study Buxton identifies specific retail businesses that meet the profile of Sanger customer spending habits. The company provides a detailed analysis of the market and prepares specific marketing packages for each of up to fifteen (15) targeted retailer. City of Sanger 4B Funding Request Page 2 of 2 ACTION: Staff recommends approval: Itemized Total Cost Project Quail Run Park Pavilion $171500 Playground $33,659 Hydro -Mulch $5,000 Trees $2,400 $58,559 Presbyterian Church Exterior $40,000 Utilities $417000 Interior $54,000 $135,000 Downtown Plan $20,000 $20,000 Promotion (max 10%) Buxton Marketing Analysis $45,000 $45,000 Total Proposed Project $258,559 The City Council may choose to fund the following, which was part of the original recommendation by the 4B Board. Itemized Total Cost Project Quail Run Park Phase II Basketball $34,463 Parking $40,000 Trees $2,400 Hydro -Mulch $2,000 Total with 10% increase $86,749 Quail Run Park Phase I11 Skateboard Park (with 10% increase) $95,408 $104,949 Total for All Projects $450, 257 Date: Augustl8, 2006 To: Honorable Mayor and City Council From: Rose Chavez, City Secretary/Assistant City Manager Re: Sanger Sellabration Street Closures The Chamber of Commerce has requested the City consider closing the following streets on the evening of September 8" through September 9" for the Sanger Sellabration: Bolivar Street from Fifth to Second Street; Fourth between Bolivar and Elm Streets; Elm from Fourth to Fifth streets. Representatives from the Chamber will be present to address this item. City of Sanger STAFF REPORT TO: City of Sanger Mayor and City Council ITEM: Discuss and consider action on an amendment to Article 5.200 and Article 5.600/Section 5.641 Sprinkler Ordinance DATE: August 21, 2006 STAFF: Cecile Carson, Director of Economic Development BACKGROUND AND ANALYSIS: In June 2004, the City Council adopted an ordinance establishing a requirement for sprinklers in newly constructed commercial buildings and for multi -family residential dwellings. In November 2004, the ordinance requiring a sprinkler for newly constructed commercial buildings was amended to add exceeding 3,500 square feet throughout the attic. Since the effective date of the ordinance, the City has received three building permit requests for construction meeting the requirements. Mayor Kincaid waived the requirement for 1002 Cowling in June 2005. A permit was issued but construction did not occur at 809 W. Chapman in August 2005. A permit was issued and building constructed with a sprinkler at 651. N. Stemmons. The Building Official has received building permit applications for three buildings with 10,750 square feet each. According to research American Fire Sprinkler Association in 2006, the cost of sprinkler systems run from $2 to $5 per square foot, depending on type and location, however specialty systems may cost as much as $10/square foot. Staff has spoken with representatives from 22 cities. Staff research includes comments from Texas Municipal League, Texas Fire Marshall Association, American Fire Sprinkler, National Fire Sprinkler Association, and the North Central Texas Council of Government. No consensus exists on the square footage size other than a general opinion from all that 3500 square feet standard is extremely low. The AFSA and National Fire Sprinkler Association representatives expressed concern over the water flow to adequately supply a sprinkler system to 3500 square foot building. The Fire Chief, Building Ofhcial and Director of Economic Director agree that additional research is needed to develop a comprehensive approach including addressing remodeling and additions to existing buildings. Currently the Uniform Fire Code is used and we recommend that the City Council approve the International Building Code so that one code is used for all building standards. We recommend that the Building Standards Board be assigned the task of review the 2006 International Building Code for adoption by the City. In addition, Section 43 of the Zoning Ordinance should be reviewed related to certificate of occupancy when a tenant changes so that regulations related to fire and building regulations may be verified. Recommend that City of Sanger amend Article 5.200 to adapt the International Building Code 2003. The City Council may wish to amend Article 5.600, Section 5.641 to include all buildings exceeding 6000 square feet not withstanding any other provisions of the IBC. ARTICLE 5.200 UNIFORM FIRE CODE There is hereby adopted by the Sanger City Council, Denton County, Texas, for the �....:_ purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion, that certain code and standards known as the Uniform Fire Code, 2000 Edition, references including Appendix Chapter I -A to VI-E insert appropriate appendix chapters. See Uniform Fire Code Section 1.102(c) and the Uniform Fire Code Standards published by the Western Fire Chiefs Association and the International Conference of Building Officials, being particularly the most current editions thereof and the whole thereof, save and except such portions as are hereinafter deleted, modified or amended. Three (3) copies of such code and standards have been and are now filed in the office of the city secretary of the City of Sanger, Denton County, Texas, and the same are hereby adopted and incorporated as fully as if set out at length herein, and from the date on which this article shall take effect, the provision thereof shall be controlling within the limits of the City of Sanger, Denton County, Texas. (1992 Code of Ordinances, Chapter 5, Article 5.200; Ordinance adopting Code) F�� Chapter 5: Fire Prevention and Protection ARTICLE 5.600 FIRE ALARM SYSTEMS Division 1. Generally* Secs.5.601-5.620 Reserved Division 2. False Fire Alarms Sec. 5.621 Excessive False Fire Alarms Prohibited (a) As used herein, an "excessive false fire alarm" is defined as any false fire alarm in excess of five (5) in the preceding twelve (12) month period. (b) Excessive false fire alarms summoning the fire department of the city are hereby prohibited and punishable in accordance herewith. (c) Each excessive false fire alarm shall render the person or persons responsible therefor subject to a separate penalty for each and every such excessive false fire alarm. (1992 Code of Ordinances, Chapter 5, Article 5.600, Section 5.601) Sec. 5.622 Penalty for Violations Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this code. (1992 Code of Ordinances, Chapter 5, Article 5.600, Section 5.602) Secs.5.623-5.640 Reserved Division 3. Fire Alarms and Water Sprinklers Sec. 5.641 Newly Constructed Commercial Units (a) This section establishes fire alarm and water sprinkler requirements for newly constructed commercial units in the city. (b) Water Sprinklers. All newly constructed commercial buildings, exceeding 3500 square feet, must have water sprinklers throughout the attic. The sprinkler system may be either wet or dry depending on the use of the building. There must be a designated fire department connection to boost the sprinkler system on the exterior of the building. State Law reference —Municipal regulation of alarm systems, V.T.C.A., Local Government Code, Sec. 218.001, et. seq. 5-9 Supp. No. 2 FIRE PROTECTION SYSTEMS SECTION 903 Exception: Areas used exclusively as participant AUTOMATIC SPRINKLER SYSTEMS sports areas where the main floor area is located at the [F] 903.1 General. Automatic sprinkler systems shall comply same level as the level of exit discharge of the main entrance and exit. with this section. [F] 903.1.1 Alternative protection. Alternative automatic [F] 903.2.1.4 Group A-4. An automatic sprinkler system fire -extinguishing systems complying with Section 904 shall be provided for Group A4 occupancies where one shall be permitted in lieu of automatic sprinkler protection of the following conditions exists: where recognized by the applicable standard and approved 1. The fire area exceeds 12,000 square feet (1115 m2). by the building official. 2. The fire area has an occupant load of 300 or more. [F] 903.2 Where required. Approved automatic sprinkler sys- 3. The fire area is located on a floor other than the tems in new buildings and structures shall be provided in the lo- level of exit discharge. cations described in this section. Exception: Areas used exclusively as participant Exception: Spaces or areas in telecommunications build- sports areas where the main floor area is located at the ings used exclusively for telecommunications equipment, same level as the level of exit discharge of the main associated electrical power distribution equipment, batter- entrance and exit. ies and standby engines, provided those spaces or areas are F 903.2.1.5 Group A-5. An automatics sprinkler system equipped throughout with an automatic fire alarm system [ ] p p y and are separated from the remainder of the building by a shall be provided in concession stands, retail areas, press wall with a fire -resistance rating of not less than 1 hour and a boxes and other accessory use areas in excess of 1,000 floor/ceiling assembly with a fire -resistance rating of not square feet (93 m2). less than 2 hours. [F] 903.2.2 Group E. An automatic sprinkler system shall [F] 903.2.1 Group A. An automatic sprinkler system shall be provided for Group E occupancies as follows: be provided throughout buildings and portions thereof used 1. Throughout all Group E fire areas greater than 20,000 as Group A occupancies as provided in this section. For square feet (1858 m2) in area. Group A4, A-2, A-3 and A-4 occupancies, the automatic 2. Throughout every portion of educational buildings sprinkler system shall be provided throughout the floor area below the level of exit discharge. where the Group A- 1, A-2, A-3 or A-4 occupancy is located, and in all floors between the Group A occupancy and the Exception: An automatic sprinkler system is not re - level of exit discharge. For Group A-5 occupancies, the au- quired in any fine area or area below the level of exit tomatic sprinkler system shall be provided in the spaces in- discharge where every classroom throughout the dicated in Section 903.2.1.5. building has at least one exterior exit door at ground [F] 903.2.1.1 Group A-l. An automatic sprinkler sys- level. tem shall be provided for Group A- I occupancies where [F] 903.2.3 Group F-1. An automatic sprinkler system shall one of the following conditions exists: be provided throughout all buildings containing a Group F-1 1. The fire area exceeds 12,000 square feet (1115 occupancy where one of the following conditions exists: m2) 1. Where a Group F-1 fire area exceeds 12,000 square 2. The fire area has an occupant load of 300 or more. feet (1115 m2); 3. The fire area is located on a floor other than the 2. Where a Group F-1 fire area is located more than three level of exit discharge. stories above grade; or 4. The fire area contains a multitheater complex. 3. Where the combined area of all Group F-1 fire areas on all floors, including any mezzanines, exceeds [F] 903.2.1.2 Group A-2. An automatic sprinkler sys- 24,000 square feet (2230 m2). tem shall be provided for Group A-2 occupancies where one of the following conditions exists: [F] 903.2.3.1 Woodworking operations. An automatic sprinkler system shall be provided throughout all Group 1. The fire area exceeds 5,000 square feet (464.5 in).F-1 occupancy fire areas that contain woodworking oper- 2. The fire area has an occupant load of 300 or more. ations in excess of 2,500 square feet (232 m2) in area 3. The fire area is located on a floor other than the which generate finely divided combustible waste or use level of exit discharge. finely divided combustible materials. [F] 903.2.1.3 Group A-3. An automatic sprinkler sys- [F] 903.2.4 Group H. Automatic sprinkler systems shall be tem shall be provided for Group A-3 occupancies where provided in high -hazard occupancies as required in Sections one of the following conditions exists: 903.2.4.1 through 903.2.4.3. 1. The fire area exceeds 12,000 square feet (1115 [F] 903.2.4.1 General. An automatic sprinkler system m2), shall be installed in Group H occupancies. 2. The fire area has an occupant load of 300 or more. [F] 903.2.4.2 Group H-5. An automatic sprinkler sys- 3. The fire area is located on a floor other than the tem shall be installed throughout buildings containing level of exit discharge. Group 1­1-5 occupancies. The design of the sprinkler sys- 166 2003 INTERNATIONAL BUILDING CODE® FIRE PROTECTION SYSTEMS tem shall not be less than that required by this code for the occupancy hazard classifications in accordance with Ta- ble 903.2.4.2. Where the design area of the sprinkler sys- tem consists of a corridor protected by one row of sprinklers, the maximum number of sprinklers required to be calculated is 13. [F] TABLE 903.2.4.2 GROUP H-5 SPRINKLER DESIGN CRITERIA LOCATION OCCUPANCY HAZARD CLASSIFICATION Fabrication areas Ordinary Hazard Group 2 Service corridors Ordinary Hazard Group 2 Storage rooms without dispensing Ordinary Hazard Group 2 Storage rooms with dispensing Extra Hazard Group 2 Corridors Ordinary Hazard Group 2 [F] 903.2.4.3 Pyroxylin plastics. An automatic sprinkler system shall be provided in buildings, or portions thereof, where cellulose nitrate film or pyroxylin plastics are manufactured, stored or handled in quantities exceed- ing 100 pounds (45 kg). [F] 903.2.5 Group I. An automatic sprinkler system shall be provided throughout buildings with a Group I fire area. Exception: An automatic sprinkler system installed in accordance with Section 903.3.1.2 or 903.3.1.3 shall be allowed in Group I4 facilities. [F] 903.2.E Group M. An automatic sprinkler system shall be provided throughout buildings containing a Group M oc- cupancy where one of the following conditions exists: 1. Where a Group M fire area exceeds 12,000 square feet (1115 ILL 2. Where a Group M fire area is located more than three stories above grade; or 3. Where the combined area of all Group M fire areas on all floors, including any mezzanines, exceeds 24,000 square feet (2230 m2). [F] 903.2.6.1 High -piled storage. An automatic sprin- kler system shall be provided in accordance with the In- ternational Fire Code in all buildings of Group M where storage of merchandise is in high -piled or rack storage arrays. [F] 903.2.7 Group R. An automatic sprinkler system in- stalled in accordance with Section 903.3 shall be provided throughout all buildings with a Group R fire area. [F] 903.2.8 Group S-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group S-1 occupancy where one of the following conditions exists: 1. A Group S-1 fire area exceeds 12,000 square feet (1115 m2); 2. A Group S4 fire area is located more than three sto- ries above grade; or 3. The combined area of all Group S-1 fire areas on all floors, including any mezzanines, exceeds 24,000 square feet (2230 m2). [F] 903.2.8.1 Repair garages. An automatic sprinkler system shall be provided throughout all buildings used as repair garages in accordance with Section 406, as shown: 1. Buildings two or more stories in height, including basements, with a fire area containing a repair ga- rage exceeding 10,000 square feet (929 m2). 2. One-story buildings with a fire area containing a repair garage exceeding 12,000 square feet (1115 m2). 3. Buildings with a repair garage servicing vehicles parked in the basement. [F] 903.2.8.2 Bulk storage of tires. Buildings and struc- tures where the area for the storage of tires exceeds 20,000 cubic feet (566 m3) shall be equipped throughout with an automatic sprinkler system in accordance with Section 903.3.1.1. [F] 903.2.9 Group S-2. An automatic sprinkler system shall be provided throughout buildings classified as enclosed parking garages in accordance with Section 406.4 or where located beneath other groups. Exception: Enclosed parking garages located beneath Group R-3 occupancies as applicable in Section 101.2. [F] 903.2.9.1 Commercial parking garages. An auto- matic sprinkler system shall be provided throughout buildings used for storage of commercial trucks or buses where the fire area exceeds 5,000 square feet (464 m2). [F] 903.2.10 All occupancies except Groups R-3 and U. An automatic sprinkler system shall be installed in the loca- tions set forth in Sections 903.2.10.1 through 903.2.10.1.3. Exception: Group R-3 as applicable in Section 101.2 and Group U. [F] 903.2.10.1 Stories and basements without open- ings. An automatic sprinkler system shall be installed throughout every story or basement of all buildings where the floor area exceeds 1,500 square feet (139.4 m2) and where there is not provided at least one of the follow - types of exterior wall openings: 1. Openings below grade that lead directly to ground level by an exterior stairway complying with Sec- tion 1009 or an outside ramp complying with Sec- tion 1010. Openings shalt be located in each 50 linear feet (15 240 mm), or fraction thereof, of ex- terior wall in the story on at least one side. 2. Openings entirely above the adjoining ground level totaling at least 20 square feet (1.86 m2) in each 50 linear feet (15 240 mm), or fraction thereof, of exterior wall in the story on at least one side. [F] 903.2.10.1.1 Opening dimensions and access. Openings shall have a minimum dimension of not less than 30 inches (762 III Such openings shall be ac- cessible to the fire department from the exterior and shall not be obstructed in a manner that fire fighting or rescue cannot be accomplished from the exterior. 2003 INTERNATIONAL BUILDING CODE® 167 FIRE PROTECTION SYSTEMS [F] 903.2.10.1.2 Openings on one side only. Where openings in a story are provided on only one side and the opposite wall of such story is more than 75 feet (22 860 mm) from such openings, the story shall be equipped throughout with an approved automatic sprinkler system, or openings as specified above shall be provided on at least two sides of the story. [F] 903.2.10.1.3 Basements. Where any portion of a basement is located more than 75 feet (22 860 mm) from openings required by Section 903.2.10.1, the basement shall be equipped throughout with an ap- proved automatic sprinkler system. [F] 903.2.10.2 Rubbish and linen chutes. An automatic sprinkler system shall be installed at the top of rubbish and linen chutes and in their terminal rooms. Chutes ex- tending through three or more floors shall have addi- tional sprinkler heads installed within such chutes at alternate floors. Chute sprinklers shall be accessible for servicing. [F] 903.2.10.3 Buildings over 55 feet in height. An au- tomatic sprinkler system shall be installed throughout buildings with a floor level having an occupant load of 30 or more that is located 55 feet (16 764 mm) or more above the lower level of fire department vehicle access. Exceptions: 1. Airport control towers. 2. Open parking structures. 3. Occupancies in Group F-2. [F] 903.2.11 During construction. Automatic sprinkler systems required during construction, alteration and demo- lition operations shall be provided in accordance with the International Fire Code. [F] 903.2.12 Other hazards. Automatic sprinkler protec- tion shall be provided for the hazards indicated in 903.2.12.1 and 903.2.12.2. Sections [F] 903.2.12.1 Ducts conveying hazardous exhausts. Where required by the International Mechanical Code, automatic sprinklers shall be provided in ducts convey- ing hazardous exhaust, or flammable or combustible ma- terials. Exception: Ducts in which the largest cross -sectional diameter of the duct is less than 10 inches (254 mm). [F] 903.2.12.2 Commercial cooking operations. An automatic sprinkler system shall be installed in commer- cial kitchen exhaust hood and duct system where an auto- matic sprinkler system is used to comply with Section 904. [F] 903.2.13 Other required suppression systems. In ad - on to the requirements of Section 903.2, the provisions indicated in Table 903.2.13 also require the installation of a suppression system for certain buildings and areas. [F] 903.3 Installation requirements. Automatic sprinkler systems shall be designed and installed in accordance with Sec- tions 903.3.1 through 903.3.7. [F] TABLE 903.2.13 ADDITIONAL REQUIRED SUPPRESSION SVSTFMC SECTION SUBJECT 402.8 Covered malls 403.2, 403.3 High-rise buildings 404.3 Atriums 405.3 Underground structures 407.5 Group I-2 410.6 Stages 411.4 .,Special amusement buildings 412.2.5, 412.2.6 Aircraft hangars 415.7.2.4 Group H-2 416.4 Flammable finishes 417A Drying rooms 507 Unlimited area buildings IFC Sprinkler requirements as set forth in Section 903.2.13 of the International Fire Code [F] 903.3.1 Standards. Sprinkler systems shall be designed and installed in accordance with Section 903.3.1.1, 903.3.1.2 or 903.3.1.3. [F] 903.3.1.1 NFPA 13 sprinkler systems. Where the provisions of this code require that a building or portion thereof be equipped throughout with an automatic sprin- kler system in accordance with Section 903.3a 1,1, sprin- klers shall be installed throughout in accordance with NFPA 13 except as provided in Section 903.3.1.1.1. [F] 903.3.1.1.1 Exempt locations. Automatic sprin- klers shall not be required in the following rooms or areas where such rooms or areas are protected with an approved automatic fire detection system in accor- dance with Section 907.2 that will respond to visible or invisible particles of combustion. Sprinklers shall not be omitted from any room merely because it is damp, of fire -resistance -rated construction or con- tains electrical equipment. 1. Any room where the application of water, or flame and water, constitutes a serious life or fire hazard. 2. Any room or space where sprinklers are consid- ered undesirable because of the nature of the contents, when approved by the building offi- cial. 3. Generator and transformer rooms separated from the remainder of the building by walls and floor/ceiling or roof/ceiling assemblies having a fire -resistance rating of not less than 2 hours. 4. In rooms or areas that are of noncombustible construction with wholly noncombustible con- tents. [F] 903.3.1.2 NFPA 13R sprinkler systems. Where al- lowed in buildings of Group R, up to and including four stories in height, automatic sprinkler systems shall be in- stalled throughout in accordance with NFPA 13R. f 2003 INTERNATIONAL BUILDING CODE@ FIRE PROTECTION SYSTEMS 1. Valves shall not be installed between the do- rnestic water riser control valve and the sprin- [F] 903.3.1.2.1 Balconies. Sprinkler protection shall be provided for exterior balconies and ground -floor mess. patios of dwelling units where the building is of Type V construction. Sidewall sprinklers that are used to Exception: An approved indicating control protect such areas shall be permitted to be located valve supervised in the open position in ac- such that their deflectors are within 1 inch (25 mm) to cordance with Section 903.4. 6 inches (152 mm) below the structural members, and 2. The domestic service shall be capable of sup - a maximum distance of 14 inches (356 mm) below the plying the simultaneous domestic demand and deck of the exterior balconies that are constructed of the sprinkler demand required to be hydrauli- open wood joist constructionw cally calculated by NFPA 13, NFPA 13R or [F] 903.3.1.3 NFPA 13D sprinkler systems. Where al- NFPA 13De lowed, automatic sprinkler systems in one- and two-fam- [F] 903.3.5.1.2 Residential combination services. A ily dwellings shall be installed throughout in accordance single combination water supply shall be permitted with NFPA 13D. provided that the domestic demand is added to the [F] 903.3.2 Quick -response and residential sprinklers. sprinkler demand as required by NFPA 13R. Where automatic sprinkler systems are required by this 903.3.5.2 Secondary water supply. A secondary code, quick -response or residential automatic sprinklers [F ] on -site water supply equal to the hydraulically calculated shall be installed in the following areas in accordance with sprinkler demand, including the hose stream require - Section 903.3.1 and their listings: ment, shall be provided for high-rise buildings in Seis- 1. Throughout all spaces within a smoke compartment mic Design Category C, D, E or F as determined by this containing patient sleeping units in Group I-2 in ac- code. The secondary water supply shall have a duration cordance with this code. not less than 30 minutes as determined by the occupancy 2. Dwelling units, and sleeping units in Group R and 1-1 hazard classification in accordance with NFPA 13. occupancies. Exception: Existing buildings. 3. Light -hazard occupancies as defined in NFPA 13. 903.3.3 Obstructed locations. Automatic sprinklers [F] 903.3.6 Hose threads [F] . Fire hose threads used in connec- [F] be installed with due regard to obstructions that will tion with automatic sprinkler systems shall be approved and shall compatible with fire department hose threads, delay activation or obstruct the water distribution pattern. P Automatic sprinklers shall be installed in or under covered [F] 903.3.7 Fire department connections. The location of kiosks, displays, booths, concession stands, or equipment fire department connections shall be approved by the build - that exceeds 4 feet (1219 mm) in width. Not less than a ing official. 3-foot (914 mm) clearance shall be maintained between au- tomatic sprinklers and the top of piles of combustible fibers. [F] 903.3.7.1 Locking fire department connection (FDC) caps. The fire code official is authorized to re - Exception: Kitchen equipment under exhaust hoods wire locking FDC caps on fire department connections protected with afire -extinguishing system in accordance for water -based fire protection systems where the re - with Section 904. sponding fire department carries appropriate key [F] 903.3.4 Actuation. Automatic sprinkler systems shall wrenches for removal. be automatically actuated unless specifically provided for in this code. [F] 903.4 Sprinkler system monitoring and alarms. All valves controlling the water supply for automatic sprinkler sys- [F] 903.3.5 Water supplies. Water supplies for automatic terns, pumps, tanks, water levels and temperatures, critical air sprinkler systems shall comply with this section and the pressures and water -flow switches on all sprinkler systems standards referenced in Section 903.3.1. The potable water shall be electrically supervised. supply shall be protected against backflow in accordance with the requirements of this section and the International Exceptions: Plumbing Code. 1. Automatic sprinkler systems protecting one- and [F] 903.3.5.1 Domestic services. Where the domestic two-family dwellings. service provides the water supply for the automatic 2. Limited area systems serving fewer than 20 sprin- sprinkler system, the supply shall be in accordance with klers. this section. 3. Automatic sprinkler systems installed in accordance [F] 903.3.5.1.1 Limited area sprinkler systems. with NFPA 13R where a common supply main is used Limited area sprinkler systems serving fewer than 20 to supply both domestic water and the automatic sprinklers on any single connection are permitted to sprinkler systems and a separate shutoff valve for the be connected to the domestic service where a wet au- automatic sprinkler system is not provided. tomatic standpipe is not available. Limited area sprin- kler systems connected to domestic water supplies 4. Jockey pump control valves that are sealed or locked shall comply with each of the following requirements: in the open position. 169 2003 INTERNATIONAL BUILDING CODE® FIRE PROTECTION SYSTEMS 5. Control valves to commercial kitchen hoods, paint spray booths or dip tanks that are sealed or locked in the open position. 6. Valves controlling the fuel supply to fire pump en- gines that are sealed or locked in the open position. 7. Trim valves to pressure switches in dry, preaction and deluge sprinkler systems that are sealed or locked in the open position. Signals. Alarm, supervisory and trouble signals shall be distinctly different and automatically transmitted to an approved central station, remote supervising station or proprietary supervising station as defined in NFPA 72 or, when approved by the building official, shall sound an audi- ble signal at a constantly attended location. Exceptions: 1. Underground key or hub valves in roadway boxes provided by the municipality or public utility are not required to be monitored. 2. Backflow prevention device test valves, located in limited area sprinkler system supply piping, shall be locked in the open position. In occupancies re- quired to be equipped with a fire alarm system, the Backflow preventer valves shall be electrically su- pervised by a tamper switch installed in accor- dance with NFPA 72 and separately annunciated. [F] 903.4.2 Alarms. Approved audible devices shall be connected to every automatic sprinkler system. Such sprin- kler water -flow alarm devices shall be activated by water flow equivalent to the flow of a single sprinkler of the small- est orifice size installed in the system. Alarm devices shall be provided on the exterior of the building in an approved lo- cation. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. [F] 903.4.3 Floor control valves. Approved supervised in- dicatingcontrol valves shall be provided at the point of con- nection to the riser on each floor in high-rise buildings. [F] 903.5 Testing and maintenance. Sprinkler systems shall be tested and maintained in accordance with the International Fire Code. SECTION 904 ALTERNATIVE AUTOMATIC FIRE -EXTINGUISHING SYSTEMS General. Automatic fire -extinguishing systems, other than automatic sprinkler systems, shall be designed, in- stalled, inspected, tested and maintained in accordance with the provisions of this section and the applicable referenced standards. [F] 904.2 Where required. Automatic fire -extinguishing sys- tems installed as an alternative to the required automatic sprin- kler systems of Section 903 shall be approved by the building official. Automatic fire -extinguishing systems shall not be con- sidered alternatives for the purposes of exceptions or reduc- tions permitted by other requirements of this code. [F) 904.2.1 Hood system suppression. Each required com- mercial kitchen exhaust hood and duct system required by the International Fire Code or the International Mechanical Code to have a Type I hood shall be protected with an ap- proved automatic fire -extinguishing system installed in ac- cordance with this code. [F] 904.3 Installation. Automatic fire -extinguishing systems shall be installed in accordance with this section. [F] 904.3.1 Electrical wiring. Electrical wiring shall be in accordance with the ICC Electrical Code. [F] 904.3.2 Actuation. Automatic fire -extinguishing sys- tems shall be automatically actuated and provided with a manual means of actuation in accordance with Section 904.11.1. [F] 904.3.3 System interlocking. Automatic equipment in- terlocks with fuel shutoffs, ventilation controls, door closers, window shutters, conveyor openings, smoke and heat vents and other features necessary for proper operation of the fire -extinguishing system shall be provided as re- quired by the design and installation standard utilized for the hazard. [F] 904.3.4 Alarms and warning signs. Where alarms are required to indicate the operation of automatic fire -extin- guishing systems, distinctive audible and visible alarms and warning signs shall be provided to warn of pending agent discharge. Where exposure to automatic -extinguishing agents poses a hazard to persons and a delay is required to ensure the evacuation of occupants before agent discharge, a separate warning signal shall be provided to alert occupants once agent discharge has begun. Audible signals shall be in accordance with Section 907.9.2. [F] 904.3.5 Monitoring. Where a building fire alarm sys- tem is installed, automatic fire -extinguishing systems shall be monitored by the building fire alarm system in accor- dance with NFPA 72. [F] 904.4 Inspection and testing. Automatic fire-extinguish- ingsystems shall be inspected and tested in accordance with the provisions of this section prior to acceptance. [F] 904.4.1 Inspection. Prior to conducting final accep- tance tests, the following items shall be inspected: 1. Hazard specification for consistency with design haz- ard. 2. Type, location and spacing of automatic- and man- ual -initiating devices. 3. Size, placement and position of nozzles or discharge orifices. 4. Location and identification of audible and visible alarm devices. S. Identification of devices with proper designations. 6. Operating instructions. [F] 904.4.2 Alarm testing. Notification appliances, con- nections to fire alarm systems and connections to approved supervising stations shall be tested in accordance with this section and Section 907 to verify proper operation. 170 2003 INTERNATIONAL BUILDING CODED Date: Au6ustl85 2006 To: Honorable Mayor and City Council From: Jack Smith, City Manager Re: Board Appointments Using the guidelines set forth by Council at the July 17`'' meeting, staff has compiled a set of applications, which are attached, of citizens who have showed interest in volunteering their service. All applications to the best of our knowledge meet the qualifications to serve on a board or commission, please limit discussion on individual applicants to qualifications related to the open board position. The following is a summary of what appointments and re -appointments that are needed: Planning and Zoning. Reappoint: New Appt.'s (I member needed). Jerry Jenkins, Place 2 volunteers: Brian Hutcheson Gary Bilyeu, Place 4 Joe Falls Veda MacGregor Tracy Murphree *Bobbye Robinson *Ms. Robinson has served on the Board of Adjustments, in the past, she has not been in attendance when needed. Board of Adjustments: Reappoint: Mark McNeal, Place 2 Polly Dwyer, Place 4 **Joe Falls, Place 6 New Appt.'s (*2 members needed): volunteers: None *2 members are needed, currently Pete Morris An Wb **If Joe Falls is appoi:-_ited to P&Z, we will need an additional appointment to this Board. Keep Sanger Beautiful: No appointments or recommendations at this time Library Board: Reappoint: New Appt.'s (1 member needed) Elizabeth Muir, Place 2 volunteers: *Rosene Sebastian, Place 4 LeAnn Johnson, Place 6 * we did not receive an application from Ms. Sebastian; however, she was recommended by Beverly Howard and the Library Director. Staff did contact her and she is willing to serve and has indicated she will provide an application. Parks Board: 4A Board: Reappoint: Mike Dill, Place 2 Stacey Moore, Place 4 Mark Price, Place 6 New Appt.'s (1 member needed) volunteers: Charles Harper Current Members: Bill Fuller Vickie Jenkins Carroll McNeil Richard Muir Jarrod Link Marti Black Fred Yeatts State law requires that 4A members be re -appointed every six (6) years, terms will extend to 2010. All members have expressed their willingness to continue to serve. 4B Board: Current Members: Nel Armstrong Beverly Branch Glenn Ervin Thomas Muir John Payne Kim Shaw John Springer State law requires that 4B members be re -appointed every two (2) years, terms will extend to 2008. it members have expressed their willingness to continue to serve. The Building Standard Board appointments will be brought back at the next Council meeting. Staff recommends changing the Sullivan Center Board to an advisory committee reporting to the Parks Board. If Council approves we will bring an amended ordinance to the next meeting. City of BOARD AND COMMISSION APPLICATION NAME: d �,,/ DATE:zzz) zn/n ADDRESS: �r�— J-� c:)� HOMEPHONE: �—�j (If retired, indicate former occupation or profession) PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES N IF YES, PLEASE DESCRIBE: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD PROVIDE INFORMATION SUCH AS QUALIFICATIONS, COMMUNITY ACTIVITIES, EDUCATION, TRAINING, TIME IN CITY, ETC., THAT WOULD MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): 5 � Pt/ n-1 v v ,',tik � � SA.Y 5. .- c - Af �, 1 a&07 25T t Do you understand that �endance and active support is required for each appointee? eyes no C Signature . Date: C RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record City of BOARD AND COMMISSION APPLICATION NAME: - / c d �� DATE: ADDRESS: HOME PHONE. � BUSINESS PHONE: CELL PHONE: EMAIL. OCCUPATION: (If retired, indicate former occupation or profession) l/i ►'' l� L y' 4 x v16, PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: 0 9 14 PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT - BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE PQSITION(S): )� )'� .�v: C, -I Do you understand that attendance and active support is required for each appointee? yes no Signature: Alzv Am" Date: CS �_ � L/ RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This Information will become a public record City of BOARD AND GON[M(SSEON APPL[GAT(ON NAME: � DATE: O(� � � � _ � ADDRESS:" � � � � O L_.�K� S � a�E -r C HOME PHONE: EMA[L: ��.• �� OCCUPATION: (If refired, indicate former occupation or profession) C.EO��ou [V�E"R. OF �jOslflC..Q'�C, S�RVI�Cr F-A"M\l,1ES ES CAP►Ntr �j�OL�NC� 14-T t�OM�. • � PR[OR SERV[CE ON A C[TY BOARQlCOilrtNi[SS[ON? YES - NO [EYES; PLEASE DESCRIBE: ;PLE�ISE.'l�[UMBER [N. ORDER �F PREFEREt`ICIA THE BUARDICOCViMiSSION YOU ARE [NTERESTEQ [N SERVING [TH 1 FOR FIRST' [?REt`ERENC BOARD OF ADJUSTMENT `�; . •� BUILDING .STANQARD.BOARO - H[STORIG F'RE$ERVAT[4[�[ G011t[M[SS[ON� KEEP BANGER BE'AUT(�U�.��Bb,�RD . , LIBRARY BOARD � ;,r . PARKS BOARD: . � PLANNING AND ,ZONING COIViMtS�[4N SUL[_[VA[V SENIOR CENTER BOARb ,'. - .:::L(ST.C�tJ�IL[F[CAT[ON$ [NCCUD[NG PR4FESS[ONAt=. AND/OR� C4Itl[11�G[J{`(ITY AGT[V[T[ES: [V[AKE YCOC1 A GQQD GAND[DATE FOR THE ABQVE POS[T[ON(S}: �C.FO �. � jp�-,�j '�,� ; .u�S �x•V � ��'R'L'C�.�-�-C. ���1s�k,Tl> • �j',,Q.�O`�.a0-�ti.rJ� i.. G 1U�O�S�'Y1. Ot3-�-r1 �4 CS�,�•�l-�- �O�tu�.Rs�L�- -� C�Qs-r -� �--- C�c� . to C_ � :Do you understand f[ia (fend tree and act e support is .required for each appcirit` e'? es no - Signatu�e: Date: � t� -t�-o tQ RETURN COMPLETEi3 AP['L(GAT[ON TO: Offce cif f[te City Secretary City of Sanger 2(31 Ba[ivar Street �"�ris ��fcrE-Et���ott ��F! f�ecom� a t�ublic �eecir� City of BOARD AND COMMISSION APPLICATION NAME: f DATE: �� ��� ADDRESS: Gam' , HOME PHONE: �� .��? �� � BUSINESS PHONE: � �. CELL PHONE: ,� �� .� ���� EMAIL: �� �� � OCCUPATION: ({f retired, indicate former occupation or profession} PRIOR SERVICE ON A CITY BOARD/CO MISS ON? ES NO fF YES, PLEASE DESCRIBE: �� �,��,� ��.�, ��;�,��/ _ ► p �X�niywi'��=� � �- ,��- � . r- F --�-- - _ _, � �Z: �- � :.�� - — - ��trv�;:QJ-cs_ -- Lora- - ,� � . _ i r `�' _ � �- �-�. � � PLEA NUMBER (N ORDER OF PR FERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE BOARD OF ADJUSTMENT BUILDWG STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP BANGER BEAUTIFUL BOARD (� LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST �,2UALIFiCATIONS ii'JCLUDiNv PROFESSIONAi� ANC/OR Cvilr7iJlUivl i �' ACTIVITfES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITIbN(S}`. -� Do you understand -that at ndance and active support is required for each appointee? 4 no ,/,�,�` ®� Date: y� Signatur RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record City of BOARD AND COMMISSION APPLICATION NAME: auras /y%�ir DATE: 6,1 / 0 ADDRESS: ?o 3 IV. 9f - Sq n er TX 7& ;2�(e � HOME PHONE: EMAIL: OCCUPATION: (If retired, indicate former occupation or profession) GPA C rP PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: Piz PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT . BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD / PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): C P4, ca,. 46ee �Ai. Pt"wnP'r, 1'.t-e- Cab) cifi2e4c� Do you understand that aft - ndance and active support is required for each appointee? that no Signature: Date: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. i AUG 18 2006 16006 FR DEPT PUBLIC SAFTY i City of 9404846663 TO 9404584180 P.01i01 N ME: '//�' CRATE: ADDRESS: TME PHONE: EMAIL. /� .Y��'c 7X�P1 • tr z�• 7-X. uj 0 CUPATION: (If retired, indicate former occupation or profession) - P IOR SERVICE ON A CITY BOARDICOMMISSION? NO will IF YES, PLEASE DESCRIBE: gmrz PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN (SERVING WITH 1 FOR FIRST PREFERENCE). DX BOARD OP ADJUSTMENT BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER 13EAUTIFUL BOARD LIBRARY BOARD oil 11fl PARKSBOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD INFORMATION SUCH AS QUALIFICATIONS, COMMUNITY ACTIVITIES, EDUCATION, TRAINING, TIME IN CITY, ETC., THAT WOULD MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POPITION(S): i Do jyou understand that attendance and active support is required for each appointee? 7� Yes no j Sig' ature: Date: dz/r a liiiiiiiiiiiiiiiini-sililill III RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street i i 'rhls information will ,becomes pubfic record. i I AUG A6 2006 15:46 9404584190 PAGE.01 * TOTRL PAGE.01 - City of BOARD AND COMMISSION APPLICATION NAME: i Paula er P6lLG DATE: ADDRESS: HOME PHONE: BUSINESS PHONE: CELL PHONE: EMAIL: OCCUPATION: (if retired, indicate former occupation or profession) 7y�a��r e r PRIOR SERVICE ON A CITY BOARD/COMMISSION? ES NO IF YES, PLEASE DESCRIBE: p y- z t IS rrc ff ?ierva i'o' n Bal, PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD J PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST s?UALIF(CATlONS INCLUDING PROFESS!nNALAND/OR COMMUNITY AGT!!/!T!F5: MAKE YOU A GOOD CANDIDATE �MA FOR THE ABOVE POSITIONS}: CIS dr!'ll an�� is5ue.s� ..7�-Gt"9� err/ 0/1 lbec�-�ds Lit e,,qm jyt&x,! � 1 /5 Do you understand that attendance an yes Signatur6; �14 rf 1 d mat ��°cu�• active support is requireeC�for each ap�ointee? , j .. G�ru�l! /41 {u ve0 no RETURN COMPLETED APPLICATION TO: Office of the' City Secretary Uty of Sanger 201 Bolivar Street This information will become a public record. To: Jack Smith From: Vicky Elieson, Library Director Date: August 9, 2006 Re: New Library Board member Beverly Howard who has served on the Library Board for six years suggested the following person to replace her. Rosene Sebastian 100 Hillcrest Drive 458-7891 cc:RC City of w iv ME �erj �0 (0 -- BOARD AND COM11/IISSION APPLIGATIQN NAME: C�� @ �° �/` DATE: 69 -,2.. oo Co ADDRESS: / 0CJ ' (ot HOME PHONE : Chop retired, indicate fo-rjmer occupation or profession) . PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: E. PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED +IN SERVING (WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT . . BUILDING STANDARD BOARD HISTORIC PRESERVATION. COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST. QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): ,. n4l ye '► n -�� l3ow s lMav b, c�046arn., COS, ni cii c �;��; Do you understand thatnEendance and active support is required for each appointee?es MEN no Signature: ,v,4-- Date: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information Fri/f became a public record Cify of BOARD AND COMMISSION APPLICATION NAME: �.�-G.,C� 1 � �a � DATE: � I � cI t� �j ADDRESS: � � �� ��^� � �� �. HOME PHONE: (�' � � EMAIL: �� , � OCCUPATION: (lf retired, indicate former occupation or profession} PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE BOARD OF ADJUSTMENT . BUILDING STANDARD, BOARD HISTORIC PRESERVATION COMMISSION KEEP BANGER BEAUTIFUL BOARD LIBRARY BOARD � PARKS BOARD � c21, ( �- �l PLANNING AND ZONING � OMMISSION �J SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A_ GOOD CANDIDATE FOR THE ABOVE POSITIONS}: �U �L,�r L �� ���- L'-�t�Y�' V �=1 -� �� P � � �, �' %-�' -Fes.-�--�f% � ,� �.r Do you understand that ttendance and active support is required for each appomte�e? ���, ye no Signature: � O Date: � � a � � �D. i,� r c�1,�----- �� RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street Fftis information wil! become a public record. . t City of BOARD AND COMMISSION APPLICATION , C4 ►� r DATE: 6i- - t�� FFADDRESSa ONE: ? BUSINESS PHONE: ,S CELL PHONE: EMAIL: OCCUPATION: (If retired, indicate former occupation or profession) PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES IF YES, PLEASE DESCRIBE: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING (WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT - BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD j PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): Do you understand that - endance and active support is required for each appointee? yes no Signature: Date:y` RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. City of BOARD AND COMMISSION APPLICATION NAME: ��r r � � %t'vt,`l DATE:. `Z" 1 �� f 6 ,� ADDRESS: �� �� �, � �'�.� HOME PHONE: � EMAIL: � OCCUPATION: (If indicate former occupation or profession) jr�et�ired, t�lGt V' iV�-G�C�L�"5� PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: �����- ��w�.���� �.��aa�-���, PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE :' BOARD OF ADJUSTMENT . BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP BANGER BEAUTIFUL BOARD 53 LIBRARY BOARD P PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTNITIES: MAKE YOU A GOOD CANDIDATE FOR THE POSITION(S): ! �� 5��� AABOVE �' G> L.J vd O� � ii � t 1'r>� 5 r^ � I' D � ;� 't-O LJ 6� � �:.: I!<G� iJ'= � 1< I �- S �^� ����r-,.��„ y, �©e�e� �oc�•t � �1JGt.Sl�-�� �e� t l �' �Q0.S��a.�( ►� �Gv,���� (O � 2� � I �. i rL IM �.� {C) G1.S i` �� 55 Do you understand that atteslc�ce and active support is required for each appointee? � no Signature: % % Date: �/Z7 �C�� / � J RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will became a public record. Cify of BOARD AND COMMISSION APPLICATION NAME: DATE: ADDRESS: dl HOME PHONE: EMAIL: OCCUPATION: If r ed, indicate former occupation or profession) l PRIOR SERVICE ON A CITY BOARD/COMMISSION? YEK NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD / PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD rKuviuL INrUKMATION SUCH AS QUALIFICATIONS, COMMUNITY ACTIVITIES, EDUCATION TRAININGTIME IN CITYET, , , C., THAT WOULD MAKE YOU A GOOD CANDIDATE FOR THE ABOVE 9444 , �u 604 Q� Do you under nd tfiattendance and aO support is required for each appointee? yes no Signature: Date: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a record. City of BOARD AND COMMISSION APPLICATION NAME: WILI tOm f , FULLI�PC DATE: APQ1t.... 28, 2(O� ADDRESS: 18766 CkZrz —KV(evi SAN6ER. TX 7694 HOME PHONE: EMAIL: OCCUPATION: (If retired, indicate former occupation or profession) VE-r►'2F I -'RCM OAJ.LIJF vizrcN S99V►C&S. 04146EQ. OP PtesoNN15t_ D15VOLOPMEntrANe or irDa4wz AsgoeANCL PRIOR SERVICE ON A CITY BOARD/COMMISSION? `� NO IF YES, PLEASE DESCRIBE: 113RA1'Zy 'j3vAR-1,, �DRp®2ATl cat`/ .._: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT . BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): 6A25 '58 Ljmt 4At✓t-I1 ()2rC)J -SGPkJICE5 IN �Nc�tN��i,�INCh, SALC:5, At4D M,4N46FNWtJT tt.1 I64rE.204TID NAL AND V©MCsTtC� ASS(GNMENr3of f:�:KPjRtEt.10E 19 A Wlt); RAOGG 0r� R� '�®NsIi31�T► 5, Do you understand that attendance and active support is required for each appointee? Signature:Ja�ir�' y - 1no � Date: J,i?IL:. ZOA 2006 RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. 04/28/2006 10:28 9404584180 CITY OF SANGER PAGE 02 Of BOARD AND APPLICATION • 1 • • • - :. • • • fAlc• • • • • i �� • :all a :Iola VD ♦ sob S ' I I • t!/ I I I City of BOARD AND COMMISSION APPLICATION DATEI, NAME: j ADDRESS: HOME PHONE:° BUSINESS PHONE: �-----� CELL PHONE: �—" EMAIL: ----" OCCUPATION: (If retired, indicate former occupation or profession" PRIOR SERVICE ON A CITY BOARD/COMMISSION? YE NO IF YES, PLEASE DESCRIBE; /31 L PLEASE NUMBER IN ORDER OF PREFEIPNCE T14E BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE : BOARD OF ADJUSTMENT " BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY A.CTIVIT!ES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITIONS): Do you understand that at}�ndance and active support is required for each appointee? yes no � ` �'�! Date: Signature: (� RETURN COMPLETED APPLICATION TO. Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. City of BOARD AND COMMISSION APPLICATION NAME: �� � , --�—�� DATE: ,� � � ADDRESS: c�l � % �' ,�. �� HOME PHONE: �� �} _ _ � ,�--� _ BUSINESS PHONE: CELL PHONE: �� 7 EMAIL: OCCUPATION: (If retired, indicate former occupation or profession) PRIOR SERVICE ON A CITY BOARD/COMMISSION? Y S NO IF YES, PLEASE DESCRIBE: (//�/\�l (1 /f 1✓ F7'. f+4�f � LAB � "' 1� � �'�t' �J � .C. !/I. C�1G�� V iGF�'� �i Yv J PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE BOARD OF ADJUSTMENT BUILDING STANDARD BOARD 1 HISTORIC PRESERVATION COMMISSION KEEP BANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): _� Do you understand tha�ttendance and active support is required for each appointee? es no Signature: Date: �"�/ ��� RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. City of BOARD AND COMMISSION APPLIGATIQN , DATE: J l Q�i :(0(.0 rHOME ONE: BUSINESS PHONE: C40 �NE: �\-� EMAIL: ION: (If retired, indicate former occupation or profession) Ce N VWPC eez- tY1P(� Sq jr t PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES 60) IF YES, PLEASE DESCRIBE: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING(WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT . BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION j SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): k v1lJ.Vgm�& f1 S i 1 1\ Q�- S{ )CbZ LZe *.at t �� C et cc s �er� c� 2er atic� eta c Ec����prn l e t rl� �C tCc i t `i�11� �m�T.�'1�,1 ►�f l/ I ti Do you understand that a endance and active support is required for each appointee? Signature: Date* IOU RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. City of BOARD AND COMMISSION APPLICATION NAME: ADDRESS:' HOME PHONE: (If retired, indicate former occupation or profession) `O x�/ PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING(WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT . BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): Do you understand t�yat aftendar cep and active support is required for each appointee? �' yes/ no Signature: a ,,� g% f'`tV Date: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. City of BOARD AND COMMISSION APPLICATION NAME: DATE: _ ADDRESS: 2oc � HOME PHONE: EMAIL: ` OCCUPATION: (If retired, indicate former occupation or profession) PRIOR SERVICE ON A CITY BOARD/COMMIS ION? YES NO IF YES, PLEASE DESCRIBE• v' s PLEASE NUMBER IN ORDER OF PREFERENCE THE BOARD/COMMISSION YOU ARE INTERESTED IN SERVING WITH 1 FOR FIRST PREFERENCE): BOARD OF ADJUSTMENT . BUILDING STANDARD BOARD HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION SULLIVAN SENIOR CENTER BOARD LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): Do you understand that attendance and active support is required for each appointee? Eyes no Signature: 1/ Date: !L RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger 201 Bolivar Street This information will become a public record. r l Date: Augustl8, 2006 To: Honorable Mayor and City Council From: Rose Chavez, City Secretary/Assistant City Manager Re: Update on Fire Station City Manager will address this item at the meeting Monday night. Date: Augustl8I2006 To: Honorable Mayor and City Council From: Rose Chavez, City Secretary/Assistant City Manager Re: Third Party Billing for EMS Services Police Chief David Pennington will address this item. The information and the agreement is attached. This is for a third party to bill for emergency transport. It will be approximately $311.0 per transport. N Iprjtj �S;4�. TM July 31, 2006 Chief David Pennington Sanger Volunteer Fire Department 200 Bolivar Sanger, TX 76266 Dear Chief Pennington; Thank you for inquiring with Intermedix and allowing us the opportunity to present our corporation and services. The following offer will remain valid for a contract effective date on or before December 1, 2006: • E.M.S. Billing Services e Base Rate 0 e • i Una trauma tcegistry tceportm • On -Line Medical' Records Access • On -Line Billi@ Records Access ' • On -Line Patient Statistics Access • On -Line Patient Care Report Entry 12.00% INCLUDED IN SERVICE Based upon the run statistics you provided (approximately 650 transports annually), we anticipate being able to collect approximately $20251.50 annually on your behalf (approximately $311.00 per transport), achieving this level after the transition to our service is complete. Of course this is a projection and not a guarantee of performance. Additionally, should you decide to utilize our TriptixTM system operating on our provided tablet PC, a separate proposal will be required. If you have any further questions or if you wish to schedule a formal presentation, do not hesitate to contact me at 866-398-8999 x4994 or via email at rklemme@intermedix.com. Respectfully yours, Richard C. Klemtne Director of Corporate Development Physical Address (866) 398-8999 Mailing Address 16225 Park Ten Place Drive, Suite 805 (866) 724-5995 Fax PO Box 940249 Houston, Texas 77084-5152 www.intermedix.org Houston, Texas 77094-7249 July 31, 2006 Chief David Pennington Sanger Volunteer Fire Department 200 Bolivar Sanger, TX 76266 Dear Chief Pennington; Thank you for inquiring about our services. Intermedix is an industry leader in advanced patient account management for Emergency Medical Service providers. We achieved this standard by providing our clients with services unmatched by our competitors. Our insurance billing, financial analysis, medical records management, and medical reporting services will provide you with the most up-to-date insurance revenue information and record keeping available. Our HIPAA complian of patient care reports virtually eliminates the need fo reducing their paperwork burden' moment's notice, enabling them11 all epidemiology reporting to the view, and print copies ;lick of a mouse. This eir own, significantly ncial information on a itionally, we complete on the agency. Medics complete their patient care reports more quickly and comprehensively by using our exclusive eRunRecordTM and/or recently released TripTixim systems. Our systems actually suggest patient care report narratives based upon the actual circumstances of the incident. Medic workload is further reduced as our system automatically faxes a copy of the patient care report to the receiving facility within minutes of the report being completed. Enclosed are a few brochures outlining some of our capabilities along with a short reference list. Find out what numerous Texas and Oklahoma agencies already know — Intermedix increases revenue and streamlines record keeping. Please do not hesitate to contact me at 866-398-8999 x4994 or by email at rklemmena intermedix.com to schedule a personal presentation for you or your staff. Sincerely; / 6 C /f&"rtp� Richard C. Klemme Director of Corporate Development Physical Address 16225 Park Ten Place Drive, Suite 805 Houston, Texas 77084-5152 (866) 398-8999 (866) 724-5995 Fax www.intermedix.org Mailing Address PO Box 940249 Houston, Texas 77094-7249 C.:`I I If 1,lte'I tf I iJ3 {'i4iell . r i'r 'P J r v ; 14 g IS 1 1 l� i ,� b, •`'�� TM TripTixTM The TripTixTM system is astand-alone, field data collection system based upon tablet PC's. Field medics simply point and highlight to select appropriate information for the call. Information not already programmed into TripTixTM is as easy to add as writing a note on the tablet itself as our proprietary software makes full use of the handwriting recognition abilities of the tablet. There is also the capability for field medics to obtain the most current demographic data on their patient while still in the field, utilizing our unique Patient Sweep feature which queries public records databases automatically. The medic merely needs to verify with the patient the most current data to assure accurate information is submitted in the patient run record. We are negotiating with several of the most popular cardiac monitor manufacturers to enable the monitors to transmit their patient information directly into as well. The tablet can be conf: (WiFi, AirCard, etc) to automat data to our system for, processing TripTixTM and incorporate that data into the run record cured to utilize any of the various communication links an -ram ell TRIPTIX�Login o mpIII rr.es •-..o t :a. It --.. ell Physical Address 16225 Park Ten Place Drive, Suite 805 Houston, Texas 77084-5152 (866) 398-8999 (866) 724-5995 Fax vvww.intermedix.org and tr smit the run Mailing Address PO Box 940249 Houston, Texas 77094-7249 Name Agency Phone # Scott Parsley Keller Fire Department 81 T743-4460 Anthony Calagna Village Fire Department 713468-7941 Jeff Sundseth Pearland EMS 281-652-1951 Forrest Broom DFW Airport EMS 972-574-8613 Jeff Morris Euless Fire -Department ` ., 81I T685-1600 Physical Address 16225 Park Ten Place Drive, Suite 805 Houston, Texas 77084-5152 (866) 398-8999 (866) 724-5995 Fax www.intermedix.org Mailing Address PO Box 940249 Houston, Texas 77094-7249 SERVICE AGREEMENT This Service Agreement ("Agreement") is entered into by and between Intermedix, Inc., a Texas corporation with offices at 16225 Park Ten Place Drive, Suite 805, Houston, Texas 77084 (hereinafter referred to as "Intermedix"), and the provider of emergency medical and/or ambulance transportation services as identified and with the address as set out on the signature page hereto ("Provider"). This Agreement shall be effective as of the date the last party to this Agreement executes it (the "Effective Date"). Recitals WHEREAS, Intermedix is a service company in the business of and related services to its clients; and and WHEREAS, Provider, among other things, provides emergency medical WHEREAS, Intermedix and Provider, have determined that it.s in their enter into this Agreement. NOW, THEREFORE, in consideration hereto agree as follows: lm Section 1.01 Provider Engages Inter Intermedix consents to be so engaged) asits s during the Term (as such term is herein' fter i relating to emergency medical responses, pat and/or ambulance or aeromedical ambulance the "Covered Services"). for Inter time, exl (includir. for intell 's pursuant to the forth herein. .02 property E statistical data interests to the parties i'%x~ Provider hereby agrees to engage Intermedix (and and exclusive agent for billing and collection activities ied)`with respect to the collection of all charges and fees encounters by Provider's EMT (or similar) personnel sportation services provided by Provider (collectively, ggy erAgrees to Pay Compensation as Set out in Section 2.01. In consideration obe enaed bProvider and in further consideration of the considerable ertaken by Intermedix in connection with its engagement by Provider n, as appropriate, hiring additional personnel, obtaining additional licenses auiri cqng additional technology), Provider agrees to (a) pay Intermedix 'Section 2.01 and (b) provide the minimum notices for termination as set Section 1.03 Exclusivity of Relationship. Provider understands and agrees that Intermedix would only offer its services to Provider on the terms and conditions under this Agreement if it were guaranteed that it were the only provider of billing service for the Covered Services or were paid as if it had billed all of the Covered Services. Thus, Provider agrees that it will be obligated to pay Intermedix as if Intermedix had billed for any Covered Services during the Term whether or not Provider determines to collect for the provision of the Covered Services in some other way. Section 1.04 Initial Ternz and Extensions. The initial term of this Agreement shall be for a period of four years, unless either party terminates it earlier pursuant to the terms and provisions hereof -1- (the "Initial Term"). The Agreement shall continue for additional one-year periods following the Initial Term (the Initial Term, together with each such one-year period being, collectively, the "Term") if neither party to this Agreement provides 30-days advance, written notice of termination to the other prior to the end of the Term. Article II Compensation Section 2.01 Rates of Compensation. In consideration of Intermedix's services rendered during the Term, as such term is defined below), Intermedix shall be compensated and., aid in ,accordance with the following schedule: (a) 12.0% of the total amount collected on each account. at (b) An additional 1.8% if payment is made by a credit card. Section 2.02 Invoicing. Intermedix shall provide a monthty'invoice to Provider by the first business day of each month for (a) amounts due for serviced rendered and collection's received in the am m previous month, (b) additional amounts due and owing; and(c) all previously invoiced and uncollected amounts. Section 2.03 Payment of Izzvoices. receipt, subject to the provisions of Section it will pay each invoice within 10 days of Section 2.04 Disputes Regarding Invoiced Amounts. Provider agrees that it has 10 days from the receipt of each invoice to dispute 'the amounts set;Jortli on such. invoice. To dispute any invoice amount, Provider will provide Intermedix notice of the_amount disputed, together with information sufficient for Intermedix to make a determination of the validity"of the dispute. Without the provision of such information, Provider and Intermedix akree that Provider will not have disputed the invoiced amount. After each 10-day period;with respect to each invoice. the amounts set forth as due and owine under such invoice shall be deemed to be valid and the way. amounts owing for such invoices will not be disputable in any section 2.05 Past-Due`Amou�zts Provider agrees that, it shall pay 8% interest on all past due that are no longer subject to dispute pursuant to Section 2.04, together with costs of collection, Section 2.06lnfornzation Regarding Provider -Collected Accounts. No later than the l Oth day of each calendar month, Provider shall forward to Intermedix a report listing all payments received by Provider on accounts during the prior month Section 2.07 Payment for all Collections. Except as otherwise provided in this Agreement, in connection with the Intermedix's status as Provider's exclusive billing agent, Intermedix shall be entitled to receive compensation pursuant to the provisions of Section 2.01 for all accounts relating to patient encounters occurring during the Term, whether or not they are billed by Intermedix and whether or not they are collected during the Term. Section 2.08 Direct Payments to Provider. Provider agrees that it will forward to Intermedix copies of checks, or other documentation requested by Intermedix relating to the subject matter of this Agreement, within 10 days of the date of receipt of those payments. -2- Article III Rate Schedule; Collection Efforts Section J. Charges for Services Rendered Provider instructs Intermedix to utilize the attached rate schedule. Unless otherwise advised in writing, Provider authorizes Intermedix to adjust rates on the attached rate schedule by the Ambulance Inflation Factor (AIF) as published by the Centers for Medicare & Medicaid Services (CMS) annually. Provider acknowledges that this adjustment will take effect the first day of January after the annual AIF is published by CMS. Notwithstanding the foregoing, Provider and Intermedix agree that F specified on the attached schedule from time to time and at any time Intermedix. Section 3.02 Direction for Submission of Charges. Pi' All be deemed to have directed Intermedix to submit a patient payer when the record is finalized on Intermedix's computei s3 submission for payment. At that time, Provider agrees that it w warranted to Intermedix that (a) all conditions precedent for su and (b) that Provider has all other paperwork, ilformation or rf Provider understands and agrees that it is ultimately responsibl records when they are submitted for payment Section 3.03 Collection of Charges, due and owing Provider. However; Provider, respect to any account, any payment anouni, give the Provider the right to give Inte medbi time. If Provider makes instructions with rest and complete discretion, deem Provider to bE Section 3.04 AItE will have the=ri�ht, on Pry respect rate and Intermedix aaree.that Provider ncounter for payment by the appropriate tem and/or otherwise; tagged for lbe deemed, to have represented and riission for payment have been satisfied wired forms on hand in its records. for the sufficiency and adequacy of its �o,=Payments. Intermedix will attempt to collect all amounts Ti at any time, provide alternative instructions with >r any arrangement to be made. This Section 3.03 will not instructions with respect to more than 15 accounts at any ect to more than 15 accounts, Intermedix may, in its sole in material default under this Agreement. rrangenzents when Full Payment Unavailable. Intermedix sole option, to enter into an alternative collection iter The total payments _are for at least 80 percent of the amount of the bill and the length of the (b) An insurance company offers at least 70% of the total amount billed with a stipulation that the insured not be billed for the balance; or (c) Intermedix is able to make any arrangements for the payment of a patient account that provide a substantially similar economic benefit to Provider, as Intermedix determines in its sole and complete discretion. Any other offers for extended payments will be forwarded to Provider for its decision. Section 3.05 Location for Payments. Intermedix may accept payments at any location designated by it and may accept payments in the name of Intermedix or Provider. -3- Section 3.06 Scope of Collection Efforts. If reasonable efforts have been made to collect an account and such efforts have not been successful, Intermedix shall have the right to terminate collection efforts and close the account as an unpaid debt. As used herein "reasonable efforts" shall be defined to mean at least 120 days of active collection efforts in the ordinary course of business. In addition, Intermedix may terminate or suspend collection efforts in the event that Provider has supplied Intermedix with materially incomplete or inaccurate billing and/or patient information. Absent contrary instructions from Provider with respect to any patient account, the accounts that Intermedix has deemed to be uncollectible pursuant to this Section 3.06, will be forwarded to a third -party collection agency for further collection efforts. Intermedix will invoice Provider, and Provider agrees to pay, 33%of collected amounts on accounts sent by Intermedix to the third -party collection agency. Section 3.07 Telephone Support. Intermedix will provide patients and.personnel of Provider with telephone support services during normal business hours (Monday - Friday from 9:00 a.m. to 5:00 p.m.) except on public holidays or other holidays as established by Intermedix. Article N Medical Records; Reporting to Department Section 4.01 Medical Records. Provider correct copies of them) to Intermedix within 14 c will enter such records into its medical system ar within a reasonable time period of Intermedix'ss,]I Section 4.02 Texas Department of reporting all required information regarding State Health Services. Section 4.03 Provider is Custo� this Agreement, Intermedix maintains e Intermedix does not maintain copies of %II and State laws, even though Intermedix primary responsibility for its records an 4.04 from charged for the provi records is $40.00. He or less for those'`serv: Web Access System, Health x•igirial medical records (or true and encounter gen6rating them. Intermedix of such records before returning them �Iritermedix will be responsible for trauma to the Texas Department of cords. Iri connection with the services it provides under spies of Provider's medical records. However, that Provider Maintains, further, as required by Federal copies of records provided to it, Provider maintains vision of Copies. From time -to -time, patients or their representatives may records maintained on the Web Access System (as such term is defined below) Provider agrees that Intermedix may charge for the provision of copies of d on' its Web Access System. (Intermedix agrees that Provider will not be of those records.) The current charge for the gathering and preparation of those r, from time to time, legal requirements may require Intermedix to charge more Information regarding the provision of these records will be available via the Article V Data Management; Data Entry; Additional Records on Web Access System Section 5.01 Web Access System. Intermedix will grant to Provider electronic access to all records on file regarding Provider including, but not limited to, medical records, billing records, correspondence regarding accounts, and records on personnel including credentials. It shall be the responsibility of Provider to provide its own necessary computer equipment and computer -4- communication equipment capable of connecting to the Internet and accessing Intermedix's Internet server (hereinafter referred to as "Web Access System"). Section 5.02 Training for Web Access System Upon written request of Provider, Intermedix will provide an annual on site training class on the use of the Web Access System. Section 5.03 Limitation of Access to Web Access System. Access to data in the Web Access System regarding Provider shall be limited to the employees, representatives, and agents of Intermedix and the authorized personnel of Provider. A completed and signed access form for each of Provider's personnel authorized to access Web Access System must be submitted to and approved by Intermedix. Intermedix shall use its best efforts to maintain the security of the Web Access;System, but shall not be responsible for negligence with respect to password security related to Provider personnel, or other breaches beyond the reasonable control of Intermedix. Section 5.04 Data Entry Devices. Provider and Int may make available data entry devices (hand-held devices, the collection and/or transmission of medical information). any of the aforementioned data entry devices provided by I over and above the compensation rate quoted in Section3J increased fee(s) will be negotiated and added to this; servie( Failure to reach a pricing arrangement for the additional de service agreement by either party. Further, in connection Ay Provider agrees: (a) Provider will be responsible for the.loss the cost of repairs of any such device provided to it the replacement cost of the device. Intermedix agre payments provided that Intermedix is'narried; as a b, understand and and/or other r understands a x may require , vill not constitutf potential provisi that 3ata entry.devices for d acknowledges that n ad dig ditional fee(s) agree that the rum at that time. a each of this base n of such devices, ,age to such devices. Provider agrees to pay (i) if the device is irreparable, lost or stolen, for Provider may obtain insurance for such ry under such plan. (b) Provider may be required to enter into "additional agreements with the makers of third -party medical devices (monitors, scanners, EKG machines, etc.) with respect to the transmission of information between the medical device andL the data entrydevice. Provider understands and agrees that Intermedix will not be able to provide data entry devices unless and until agreements are entered into with the third - party manufacturers of such medical devices. Provider understands and agrees that its failure to enter into or reach agreements with such'third-parties (and any and all consequences of such failure) shall not be deemed to be a default of Intermedix under this Agreement or any other arrangement between Provider and Intermedix. Provider further understands and agrees that the failure to enter into such agreements with these third parties :may hinder Provider's use of certain software features that might otherwise be available to it (for instance, a direct data connection between a medical device and the data entry device). (c) Provider maybe required to obtain new or different medical or other equipment capable of communicating witlithe data entry devices. Provider understands and agrees that such new or different medical or other equipment must be obtained at Provider's sole cost and expense. (d) Provider may request Intermedix to support additional medical or other devices. Provider understands and agrees that the costs of developing an interface may be significant and may involve the payment of royalties to the third -party manufacturers of the device. Provider further understands and agrees that Intermedix has no obligation to undertake the development of interfaces with additional medical or other devices. -5- Section 5.05 Internal Audit Function. Intermedix may review individual patient encounter documents and make recommendations, if any, for improvements of the data the records contain. By way of example, such recommendations may include spelling and grammatical comments, adequacy of documentation for local, state and federal requirements, adequacy of documentation for billing requirements, and compliance with the protocols and standard operating procedures of Provider. Although Intermedix may attempt to identify all errors and omissions, it will not be responsible for inadequately evaluating a patient record. Provider agrees that it and its medical director have the final responsibility for reviewing each run record for accuracy, adequacy, mistakes, treatment errors, etc. All quality control information, comments and suggestions Intermedix produces will be made available to Provider via Web Access System. Section 5.06 Statistical Reporting. Statistical and financial data reports will be Web Access System at all times that the Web Access System is available. The format a statistical data will be established and defined by Intermedix and such reports may be'a deleted without notice to Provider. Notwithstanding the foregoing,. Provider may reque reports to be available to it at an additional charge to be negotiated between Intermedix Section 5.07Acknowledgement with Respect to Reports: by the Web Access System, Provider acknowledges ar 4 agrees: (a) Each report represents a "snapshot" be accurate with respect to financial results onrJ (b) The underlying data may be results of the report or its interpretation. (c) The data rep: regarding the Provider's Provider thus further acknowledges and agrees th Provider's then -current' or future financial conditi respect to on the of the Iified or ider. generated and, `as such, the snapshot may not time -to -time, which may change the portion of all data available particular report may not accurately represent the Article VI Insurance and Fidelity Bond Section 6 OI Indemnfeation and Hold Harmless. Intermedix shall indemnify and hold harmless Provider from and against, claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from Intermedix's performance, but only to the extent caused by the willful misconduct or the negligent acts or omissions of Intermedix. The indemnification provided for herein shall not111 be applicable to any claim of adjustment or request for reimbursement made by an insurance company or any servicing agency for Medicare or Medicaid that may be made as the result of an audit of claims made or governmental regulations or laws, including Intermedix's fees charged, except for any adjustments or claims for reimbursement made as a direct result of Intermedix's error. Intermedix warrants that all services provided and the manner in which they are provided shall be in accordance with all state, federal and other applicable laws and regulations and indemnifies Provider as to any claims, damages, losses and expenses arising from or resulting from any breach of this warranty. Section 6.02 Fidelity Bong Intermedix-shall keep and maintain, during the term of this Agreement: A fidelity bond with a qualified insurer of no less than $50,000.00, general liability insurance -6- with a general aggregate of no less than $1,000,000 and a per occurrence limit of not less than zM0,000, and an Umbrella Liability and Errors and Omissions insurance in the amount of $1,000,000. Article VII Confidentiality Section 7.01 Confidentiality. The terms and conditions of this Agreement are confidential and neither party shall release any of the terms hereof to any third party without the prior written consent of the other party, except to the extent necessary to comply with law, the valid order of a court of competent jurisdiction, or the valid order or requirement of a governmental agency. Notwithstanding the foregoing, either party may, without the prior written consent of the other party, disclose the existence of a contractual relationship between the parties. Section 7.02 Intellectual Property. Provider agrees that the equipment, computer hardware and software, billing and collection processing, and other related systems and equipment are the property and trade secrets of Intermedix, and that Provider will not release any information regarding such trade secrets to any third party without the prior written consent of Intermedix` Provider further agrees that, in connection with the use of certain data entry devices, Provider -may gain access to the' intellectual property of third parties. Provider understands and agrees that it may be required to enter into agreements with respect to such intellectual property in order to use: se sue,,,equipment, Provideragrees to enter into such arrangements at Intermedix's request. Section 7.03 HIPAA Compliance. Provider and Intermedix further agree that the provisions of Exhibit "A", with respect to Protected Health Information are incorporated herein by reference as if set forth herein at length. Ad Article VM.1 Termination of the Agreement Section 8.0I Terminations ofAgreenielZt without Cause. During the initial 120 days of the Initial Term, either party inay; without cause, -terminate this agreement with 30 days advance written notice to the other party. In -addition; this Agreement maybe terminated by either party, without cause, upon 90-da11 ys advance, written notice to the other party. `Section $.02 Tgnnindtion=of this Agreement with Cause. Either party may terminate this agreement with "Cause" if the other party is in "default" under the terms and conditions of this Agreement and the default is not cured within 60 days of receipt of written notice specifying the default. For purposes of this contract, "in default" shall mean: (a) in the case of Intermedix, (i) the failure to provide timely processing of patient encounters after Intermedix's receipt of legally sufficient information regarding such encounters; (ii) the failure to provide information or accessibility to information on Intermedix's information system, as required herein; or (iii) and the material failure to meet its other obligations hereunder, except as may be agreed to or waived by Provider. -7- Notwithstanding the foregoing, Intermedix will not be in default under this agreement if Provider suffers no material harm from Intermedix's failure. (b) in the case of Provider (i) the failure to use Intermedix as its exclusive provider of billing services for emergency medical services and emergency and non -emergency transfer services; (ii) and the material failure to meet its other obligations hereunder, e�cept;,as may be agreed to or waived by Intermedix. Section 8.03 Termination of this Agreement with Material Cause. Either party. may tf this agreement with "Material Cause" if the other party is in "material default" under the terms conditions of this Agreement and the default is not cured within 15, days of receipt of written n, specifying the material default. For purposes of this contract, in "material default" sha11 mean. (a) in the case of Intermedix, (i) the failure to maintain the confidentiality of medical and medical. treatment information, as required hereunder or as required by law; or (b) in the case of Provider (i) the failure to remit compensation to Intermedix as apd when required under this Agreement, except in instances of a bona fide dispute as to the amount billed when the undisputed amount shall have been paid., Intermedix shall have the right to when and as Davments are due he Section 8.04 � otherwise provided in out in this Agreement if Provider fails to pay Intermedix Following Termination Notice Period. Except as gations of each party under this Agreement shall be as set notice period, except that: a) The parties may agree, in writing, on a transition plan to a new billing provider (including an epartment of provider) to provide for a smooth transition between Intermedix's services and the (b) Intermedix mad, in its complete and total discretion, determine to cease all additional activities on the Provider's accounts) if provider has failed to (i) pay any and all amounts due and owing Intermedix pursuant>to invoices provided by Intermedix (except for amounts about which Provider has a bona fide dispute that arose within 20 days of the receipt of the invoice for amounts due and owing Intermedix) or (ii) pay one or more invoices. Article IA Audit Section 9.01 Audit Period, During the Term %J this Agreement and for a period of three years after the end of the Term, each party agrees to maintain accurate books and records associated with the billing and collections made the subject of this Agreement. Section 9.02 Regrcirement to Provide Information. Upon written request non -requesting party shall promptly provide such reasonable information, as the r necessary regarding this Agreement. Section 9.03 Right to Audit. Upon reasonable written notice, either party ma records of the other party insofar and only insofar as such books and records relate`o Agreement. Such audit shall be conducted at the office of the party being audited, sh business hours, and shall be, unless the conditions of Section 10:04 are met, at the so of the party conducting the audit. . Section 9.04 Rights on Results of Audit amount or portion of any amount due or payable $20,000, the party being audited shall pay to the amount due or payable plus interest at the rate of Section l0.01 Strict Pe; any provision of this agreement or similar nature. Section 10.02 Each J this Agreement shall be const enforceability of any one pro, provision hereof. In the event herein shall be invalid or une be afff d shall either party, the ling party deems F�iT:I to If an audit reveals that a party has failed to pay any in Or this Agreement and such amount is in excess of auditing party the full cost of the"audit and the full 10% per annum from the date(s) of nonpayment. of either party to insist upon sh•ict performance of as a'waiver of any subsequent breach of the same a Separtrte Agreement. The parties agree that each provision of %parable anQ ULV1S1Dle rrom eYGry ULI1Cr prUV151Vi1 AllU t11Q1 U1G ll.notlimit the enforceability, in whole or in part, of any other Lrt of competent jurisdiction determines that any term or provision the remaining terms and provisions of this Agreement shall not Feted as if the invalid term or provision were not a part hereof. Section 10.03 Final Agreement. This Agreement together with its exhibits, sets forth the entire, final and complete undersfanding between the parties hereto relevant to the subject matter of this Agreement. No waiver or modification of any of the terms or conditions of this Agreement shall be effective unless in wri ting signed on behalf of both parties. Provider and Intermedix understand and agree that the exhibits to this agreement are incorporated into this agreement by reference as if set forth at length. Section 10.04 Performance of Agreement, Venue; Choice of Law. Provider understands and agrees that Intermedix will be performing this contract in Harris County, Texas. The venue for any disputes or causes of action that may arise out of this Agreement is the state and county courts located in the geographically nearest of the following major metropolitan areas located in the State of Texas: Austin, Corpus Christi, Dallas, El Paso, Fort Worth, Houston, Lubbock, and San Antonio. The provisions of this -9- Agreement shall be determined in accordance with the laws of the State of Texas excluding the choice of law provisions thereof. Section 10.05 Headings. The headings of this Agreement are for ease of reference only and are not intended to limit or restrict the terms hereof. Section 10.06 Successors and Assigns. This Agreement is binding upon the heirs, legal representatives, successors and assigns of the parties hereto. Section 10.07Ltdependent Contractor. It is understood and agreed that Intermedix is an independent contractor. Nothing herein contained shall be construed to create any partnership or joint venture between the parties. Intermedix shall make no representation nor undertake any'act on behalf of Provider other than what is specifically authorized pursuant to this agreement. EXECUTED and effective as of the 11►i1 li �i 7tr� i� 1�./ Intermedix, Inc. -10- Exhibit "A" Additional Agreement Regarding Protected Health Information Section A.1.01 Compliance with HIPAA. Intermedix shall carry out obligations under this Agreement in compliance with the privacy regulations pursuant to Public Law 104491 of August 21, 1996, known as the Health Insurance Portability and Accountability Act of 1996, Subtitle F — Administrative Simplification, Sections 261, et seq., as amended ("HIPAA"), to protect the privacy of any personally identifiable protected health information ("PHI") that is collected, processed or learned as a result of the services provided in this Agreement. Section A.1.02 Specific Agreements. In conformity therewith, a. Not use or further disclose PHI except as permitted b. Use appropriate safeguards to prevent use or Agreement. c. To mitigate, to the extent practicable, or disclosure of PHI by Intermedix in violation d. Report to Provider any use or Intermedix becomes aware; e. Ensure that agents or PHI, agree to the same restricts f. Make PHI available to Pr under HIPAA within 30 days of the g. Incorporate any, amendments to h.Provide an accounting of all uses the HIPAA privacy rule within 60 days; and this Agreement except as that it law; by this that is known to Intermedix of a use ided for by this Agreement of which edix provides PHI, or who have access to Intermedix with respect to such PHI; to the individual who has a right of access as required Provider on the individual; when notified to do so by Provider; or disclosures of PHI made by Intermedix as required under i..Make its Internal pracf"ices, books and records relating to the use and disclosure of PHI available to the Secretaryof the Department of Health and Human Services for purposes of determining Intermedix's and Provider's compliance with HIPAA. Section A.103 Disclosures Contemplated The specific uses and disclosures of PHI that may be made by Intermedix on behalf of Provider include: a. The preparation of invoices to patients, carriers, insurers and others responsible for payment or reimbursement of the services provided by Provider to its patients; b. Preparation of reminder notices and documents pertaining to collections of overdue accounts; 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: N/A NON -DEPARTMENTAL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-48866 001-00-4615 CHILD SAFETY JUST SAY NO TATOOS 000000 500.07 I-49155 001-00-4615 CHILD SAFETY DATA BUSINESS FORMS INC. 000000 1,589.79 I-49180 001-00-4615 CHILD SAFETY CAMO CARABINER BLK LANYARD 000000 1,655.39 99-08770 CPI OFFICE PRODUCTS I-49109 001-00-4624 TECHNOLOGY FE BACKUP TAPES 000000 239.99 I-49139 001-00-4624 TECHNOLOGY FE HL 2040 PRTR LSR 000000 297.42 DEPARTMENT NON -DEPARTMENTAL TOTAL: 4,282.66 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: N/A NON -DEPARTMENTAL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT ------------ NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-48866 001-00-4615 CHILD SAFETY JUST SAY NO TATOOS 000000 500.07 I-49155 001-00-4615 CHILD SAFETY DATA BUSINESS FORMS INC. 000000 1/589679 I-49180 001-00-4615 CHILD SAFETY CAMO CARABINER BLK LANYARD 000000 1,655.39 99-08770 CPI OFFICE PRODUCTS I-49109 001-00-4624 TECHNOLOGY FE BACKUP TAPES 000000 239.99 I-49139 001-00-4624 TECHNOLOGY FE HL 2040 PRTR LSR 000000 297.42 DEPARTMENT NON -DEPARTMENTAL TOTAL: 4,282.66 ------------------------------------------------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 10 MAYOR & CITY COUNCIL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00450 SUPER SAVE I-49093 001-10-5215 FOOD DRINKS & CHIPS CC MEETING 000000 19.86 99-04660 DISCOUNT TROPHIES I-49116 001-10-5210 OFFICE SUPPLI DISCOUNT TROPHIES 000000 6.00 99-11660 COVER ONE I-99086 99-11690 RESERVE ACCOUNT I-49140 001-10-5210 001-10-5220 OFFICE SUPPLI 1/9 MATTE COVERS POSTAGE POSTAGE DEPARTMENT 10 MAYOR & CITY COUNCIL ------------------------------------------------------------ 000000 71.50 000000 100.00 TOTAL: 197.36 ------------------------ 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00180 AMERICAN MESSAGING I-49118 001-15-5510 TELEPHONE SER AMERICAN MESSAGING 000000 9.70 99-00310 BCI MECHANICAL I-49108 001-15-5310 R & M BUILDIN INV. #111797 & 111372 000000 125.38 99-01550 ATMOS I-49148 001-15-5515 ELECTRIC AND ATMOS 000000 4.58 99-01920 NICHOLS, JACKSON, DILLA I-48871 001-15-5425 LEGAL SERVICE LEGAL SERVICES 000000 94.45 99-02050 PITNEY BOWES I-49120 001-15-5220 POSTAGE INK FOR POSTAGE MACHINE 000000 13.15 99-02170 REINERT PAPER & CHEMICA I-49134 001-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 14.20 99-02300 SANGER COURIER I-49115 001-15-5230 ADVERTISING LEGAL ADS 000000 257.50 99-02460 CINGULAR WIRELESS I-49141 001-15-5510 TELEPHONE SER CINGULAR WIRELESS 000000 46.81 99-02480 EMBARQ I-49175 001-15-5510 TELEPHONE SER EMBARQ 000000 46.53 99-02490 EMBARQ I-49188 001-15-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 211.79 99-03280 METRO LINE SERVICES, IN I-49113 001-15-5510 TELEPHONE SER METRO LINE SERVICES, INC. 000000 43.00 99-10250 TX STATE & ARCHIVES I-49173 001-15-5240 TRAVEL EXPENS R. CHAVEZ & S. KNOWLES 000000 30.00 99-11690 RESERVE ACCOUNT € I-49140 001-15-5220 POSTAGE POSTAGE 000000 68.00 DEPARTMENT 15 ADMINISTRATION TOTAL: 965.09 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 18 ENGINEERING BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------ 99-12590 ALLISON ENGINEERING I-6204 TTHRU 6207 001-18-5420 CONTRACTUAL S SERVICES 7/l/6-7/29/06 000000 5,814.49 99-15800 ON TIME SUPPLIES I-49095 001-18-5210 OFFICE SUPPLI ON TIME SUPPLIES 000000 64.75 DEPARTMENT 18 ENGINEERING TOTAL: 5,879.24 ------------------------------------------------------------------ 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 20 POLICE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00180 AMERICAN MESSAGING I-49118 001-20-5525 PAGERS AMERICAN MESSAGING 000000 36.25 99-00710 DATA BUSINESS FORMS INC I-49149 001-20-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-01440 KUSTOM SIGNAL I-48736 001-20-5260 SAFETY EQUIPM DUAL HEAR RADAR 000000 929.00 99-02050 PITNEY BOWES I-49120 001-20-5220 POSTAGE INK FOR POSTAGE MACHINE 000000 26.30 99-02170 REINERT PAPER & CHEMICA I-49134 001-20-5245 JANITORIAL SU CLEANING SUPPLIES 000000 28.39 99-02460 CINGULAR WIRELESS I-49141 001-20-5520 CELLULAR & TE CINGULAR WIRELESS 000000 46.76 99-02480 EMBARQ I-99175 001-20-5510 99-02490 EMBARQ I-49188 001-20-5510 99-11570 CULLIGAN I-49181 001-20-5420 99-11690 RESERVE ACCOUNT I-49140 001-20-5220 99-14740 LUCRECIA DELAWTER, RN, I-49154 001-20-5375 99-15790 CLOANNA K. JONES I-49153 001-20-5375 TELEPHONE SER EMBARQ TELEPHONE SER EMBARQ: PHONE BILLS 000000 CONTRACTUAL S CULLIGAN:WATER BOTTLE RENTAL 000000 POSTAGE POSTAGE MINOR EQUIPME SEXUAL ASSAULT EXAM MINOR EQUIPME SEXUAL ASSAULT EXAM 000000 000000 000000 27.97 195.34 75.87 200.00 350.00 350.00 DEPARTMENT 20 POLICE TOTAL: 2,228.10 ------------------------------------------------------------------ 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 22 ANIMAL CONTROL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00270 ANIMAL HOSPITAL I-49152 001-22-5248 DOG POUND EXP ANIMAL HOSPITAL 000000 185.00 99-00450 SUPER SAVE I-49156 99-00710 DATA BUSINESS FORMS INC I-49149 99-02140 RADIO SHACK I-49165 99-13530 MARCO CHEMICALS, INC. I-49018 I-49019 001-22-5298 DOG POUND EXP CAT LITER 000000 14.88 001-22-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 001-22-5245 OTHER OPERATI D BATTERIES 000000 9.99 001-22-5260 SAFETY EQUIPM HAND SANITIZER 000000 298.00 001-22-5260 SAFETY EQUIPM MARCO CHEMICALS, INC. 000000 1,636.00 DEPARTMENT 22 ANIMAL CONTROL TOTAL: 2,156.09 ------------------------------- ------------------------------------------------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00950 SUPER SAVE I-49098 001-24-5215 FOOD GATORADE & SNACKS :FIRE DEPT 000000 83.77 99-00710 DATA BUSINESS FORMS INC I-49149 001-24-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-02300 SANGER COURIER I-49115 001-24-5230 ADVERTISING LEGAL ADS 000000 45.00 99-02460 CINGULAR WIRELESS I-49141 001-24-5510 TELEPHONE SER CINGULAR WIRELESS 000000 89.84 99-02980 EMBARQ I-99175 99-02990 EMBARQ I-49188 99-05600 MOORE MEDICAL CORP. I-48898 99-11690 RESERVE ACCOUNT I-49140 99-15810 SHIPMAN COMMUNICATIONS I-48897 001-24-5510 001-29-5510 001-24-5430 001-29-5220 001-24-5390 TELEPHONE SER EMBARQ TELEPHONE SER EMBARQ: PHONE BILLS AMBULANCE SER GLOVES:GAUZE:MASKS: POSTAGE POSTAGE RADIOS FIRE D INV 22297 VHF RADIO DEPARTMENT 24 FIRE DEPARTMENT ----------------------------------- 000000 15.25 000000 50.68 000000 246.40 000000 190.00 000000 2,520.00 TOTAL: 3,253.16 -------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 26 MUNICIPAL COURT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-49149 001-26-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-02050 PITNEY BOWES I-49120 001-26-5220 POSTAGE INK FOR POSTAGE MACHINE 000000 26.30 99-02480 EMBARQ I-49175 99-02490 EMBARQ I-99188 99-11690 RESERVE ACCOUNT I-49140 99-12730 LAW OFFICE STEVE POSTON I-49024 001-26-5510 001-26-5510 001-26-5220 001-26-5425 -------------- TELEPHONE SER EMBARQ TELEPHONE SER EMBARQ: PHONE BILLS POSTAGE POSTAGE LEGAL SERVICE COURT APPR. AUG. 1/8/10 DEPARTMENT 26 MUNICIPAL COURT -------------------------------- 000000 12.41 000000 78.78 000000 200.00 000000 750.00 TOTAL: 1,079.71 ----------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 28 ENFORCEMENT/INSPECTION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-49149 001-28-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-01550 ATMOS I-49148 001-28-5515 ELECTRIC/GAS ATMOS 000000 9.18 99-02480 EMBARQ I-49175 001-28-5510 TELEPHONE EMBARQ 000000 13.65 99-02490 EMBARQ I-49188 001-28-5510 TELEPHONE EMBARQ: PHONE BILLS 000000 51.20 99-11690 RESERVE ACCOUNT I-49140 001-28-5220 POSTAGE POSTAGE 000000 100.00 DEPARTMENT 28 ENFORCEMENT/INSPECTION TOTAL: 186.25 -----------............. -------------- --------------------------------------------------------------------------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 30 STREETS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00050 CONLEY SAND & GRAVEL I-49124 001-30-5370 STREETS INV. 6584 000000 125.00 99-00710 DATA BUSINESS FORMS INC I-49149 001-30-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-00790 COUNTY BUILDING CENTER I-48844 001-30-5375 MINOR EQUIPME INV. 10013952 000000 944.25 I-49015 001-30-5325 R & M MOTOR V INV 3988/3973/3998/4000/3962/ 000000 25.73 �isII�I�I I�I�=dib�Iilil �1 I-49117 99-01300 JAGOE-PUBLIC CO. I-48753 99-01550 ATMOS I-49148 99-02170 REINERT PAPER & CHEMICA I-49134 12300 SANGER COURIER I-49115 99-02370 SHERWIN WILLIAMS I-47817 i j 99-02460 CINGULAR WIRELESS I-49141 99-02980 EMBARQ I-99175 99-02990 EMBARQ I-49188 99-10030 AMERICAN PLUS, INC I-49123 99-15220 RGR REDI-MIX, LP I-48073 99-15760 ALL SEASON FOAM INSULAT I-48998 001-30-5515 001-30-5370 001-30-5515 001-30-5295 001-30-5210 001-30-5245 001-30-5510 001-30-5510 ELECTRIC & GA LIGHTS STREETS HMAC PICK UP ELECTRIC & GA ATMOS OTHER OPERATI CLEANING SUPPLIES OFFICE SUPPLI LEGAL ADS OTHER OPERATI SHERV7IN WILLIAMS TELEPHONE SER CINGULAR GIRELESS TELEPHONE SER EMBARQ 001-30-5510 TELEPHONE SER EMBARQ: PHONE BILLS 001-30-5260 SAFETY EQUIPM INV #28058 001-30-5370 001-30-6030 STREETS CONCRETE 000000 000000 000000 000000 000000 000000 000000 000000 MOTOR VEHICLE INSULATE BLDG. CEILING,WALL 000000 343.78 1,015.20 6.12 26.39 [[Gill] 192.83 1,450.00 343.00 7,168.00 DEPARTMENT 30 STREETS TOTAL: 11,878.74 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 32 PARKS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00560 CHAMBER OF COMMERCE I-49191 001-32-5221 BEAUTIFICATIO BOOTH RENTAL @ CELEBRATION KSB 000000 25.00 99-01560 LOVELACE NURSERY I-49122 001-32-5211 LANDSCAPE MAT WEED BARRIES 000000 23.80 DEPARTMENT 32 PARKS TOTAL: 48.80 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 34 POOL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM N G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02490 EMBARQ I-49188 001-34-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 111.94 99-06160 LONGHORN I-48997 99-10980 AQUA-REC, INC. I-4B994 99-11530 SANGER AIR & ELECTRIC I-48369 99-11540 LINCOLN I-98838 I-48999 001-39-5324 001-34-5223 001-34-5324 001-39-5245 001-34-5245 R & M EQUIPME SLIP FIX 1.5 & 2 PVC CHEMICAL SUPP PULSAR PLUS BRIQUETTS R & M EQUIPME BANGER AZR & ELECTRIC 000000 000000 000000 OPERATING SUP t9ATER BASKETBALL/POOL 000000 OPERATING SUP SLAM VOLLEY CONVERSION/ POOL 000000 DEPARTMENT 34 POOL TOTAL: 67.16 1,095.00 815.00 1,094.84 132.36 3,316.30 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 00625 Regular Payment3:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 36 VEHICLE MAINTENANCE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-49149 001-36-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 6.12 99-00790 COUNTY BUILDING CENTER I-49015 001-36-6020 MECH.SHOP IMP INV 3988/3973/3998/4000/3962/ 000000 64.25 99-01070 GALLS INC. I-49151 99-01550 ATMOS I-49148 99-02460 CINGULAR WIRELESS I-49141 99-02480 EMBARQ 99-02490 EMBARQ I-99175 001-36-5325 R & M MOTOR V SHIPPING:INV 58281202 000000 7.00 001-36-5515 ELECTRIC & GA ATMOS 000000 12.70 001-36-5520 CELLULAR PHON CINGULAR FIRELESS 000000 32.30 001-36-5510 TELEPHONE SER EMBARQ 000000 5.77 I-49188 001-36-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 46.99 DEPARTMENT 36 VEHICLE MAINTENANCE TOTAL: 179.63 -------------------------------------------------------------------------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 40 SULLIVAN CENTER BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR ----------------------------------------- NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-49134 001-40-5245 JANITORIAL & CLEANING SUPPLIES 000000 28.39 99-02490 EMBARQ I-49188 001-40-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 44.45 DEPARTMENT 40 SULLIVAN CENTER TOTAL: 72.84 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 42 Library BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02050 PITNEY BOWES I-49120 001-42-5220 POSTAGE INK FOR POSTAGE MACHINE 000000 26.30 99-02170 REINERT PAPER & CHEMICA I-49105 001-42-5265 CLEANING SUPP INV189156:TOWELS TISSUE BLEACH 000000 92.90 99-02480 EMBARQ I-49175 001-42-5510 TELEPHONE SER EMBARQ 000000 8.57 99-02490 EMBARQ I-49188 001-42-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 72.00 99-06040 DAVIDSON TITLES I-49102 001-42-6050 BOOKS BOOKS 000000 40.00 99-08410 CHAMPION CARPET CLEANIN I-49104 001-42-5265 CLEANING SUPP CHAMPION CARPET CLEANING 000000 164.75 99-10760 BRODART CO I-49101 001-42-6050 BOOKS INV G-652353 000000 56.70 99-11690 RESERVE ACCOUNT I-49140 001-42-5220 POSTAGE POSTAGE 000000 390.00 99-11820 STEWART ORGANIZATION I-48858 001-42-5312 R & M OFFICE COPIER MAINT. 000000 40.67 I-48860 001-42-5312 R & M OFFICE COPIER MAINT. 000000 31.87 99-15770 CHRIS GARRETT PLUMBING I-49100 001-42-5310 R & M BUILDIN REPAIR FLOW ON WATER FOUNTAIN 000000 81.91 i DEPARTMENT 42 Library TOTAL: 1,005.67 I 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 44 Community Center BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01550 ATMOS I-49148 001-44-5515 ELECTRIC G GA ATMOS 000000 27.17 99-02170 REINERT PAPER & CHEMICA I-49134 001-44-5213 BUILDING SUPP CLEANING SUPPLIES 000000 28.39 DEPARTMENT 94 Community Center TOTAL: 55.56 ------------------------------------------------------------------ 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 46 ECONOMIC DEVELOPMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-49087 001-46-5210 OFFICE SUPPLI BUSINESS CARDS 000000 63.14 99-02050 PITNEY BOWES I-49120 001-46-5220 POSTAGE INK FOR POSTAGE MACHINE 000000 26.30 99-02460 CINGULAR WIRELESS I-49141 001-46-5510 TELEPHONE SER CINGULAR WIRELESS 000000 48.01 I-99175 001-46-5510 TELEPHONE SER EMBARQ 000000 7.23 99-02490 EMBARQ I-49188 001-46-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 51.20 DEPARTMENT 46 ECONOMIC DEVELOPMENT ------------------------------------------------------------------------------------------------------------------------------------ TOTAL: 195.88 VENDOR SET 001 GENERAL FUND TOTAL: 361976.08 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND PAGE: 18 DEPARTMENT: 10 Mayor and City Council BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-04660 DISCOUNT TROPHIES I-49116 008-10-5210 OFFICE SUPPLI DISCOUNT TROPHIES 000000 6.00 99-11660 COVER ONE I-49086 008-10-5210 OFFICE SUPPLI 1/4 MATTE COVERS 000000 71.50 99-11690 RESERVE ACCOUNT I-49140 008-10-5220 POSTAGE POSTAGE 000000 100.00 ------------------------------............ ----------------------- DEPARTMENT 10 Mayor and City Council -------------- ------------------------------------------.........-- TOTAL: 177.50 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 15 Administration BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00180 AMERICAN MESSAGING I-49118 008-15-5510 TELEPHONE SER AMERICAN MESSAGING 000000 9.70 99-00310 BCI MECHANICAL I-49108 008-15-5310 R & M BUILDIN INV. #111797 & 111372 000000 125.37 99-01550 ATMOS i I-49148 008-15-5515 ELECTRIC & GA ATMOS 000000 4.58 99-01920 NICHOLS, JACKSON, DILLA I-48871 008-15-5425 LEGAL SERVICE LEGAL SERVICES 000000 94.44 I-49174 008-15-5425 LEGAL SERVICE LEGAL SERVICES 000000 573.47 I-49174 008-15-5425 LEGAL SERVICE LEGAL SERVICES 000000 573.47 99-02050 PITNEY BOWES I-49120 008-15-5220 POSTAGE INK FOR POSTAGE MACHINE 000000 13.14 99-02170 REINERT PAPER & CHEMICA I-49134 008-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 14.19 99-02300 SANGER COURIER I-49115 008-15-5230 ADVERTISING LEGAL ADS 000000 257.50 J2460 CINGULAR WIRELESS I-49141 008-15-5510 TELEPHONE SER CINGULAR WIRELESS 000000 46.80 99-02480 EMBARQ I-49175 008-15-5510 TELEPHONE SER EMBARQ 000000 46.54 [' 99-02490 EMBARQ I-49188 008-15-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 211.78 99-03280 METRO LINE SERVICES, IN I-49113 008-15-5510 TELEPHONE SER METRO LINE SERVICES, INC. 000000 43.00 99-10250 TX STATE & ARCHIVES I-49173 008-15-5240 TRAVEL EXPENS R. CHAVEZ & S. KNOWLES 000000 30.00 [' 99-11690 RESERVE ACCOUNT i r I-49140 008-15-5220 POSTAGE POSTAGE 000000 72.00 ''-------------------- --------........... ------------- -----...... DEPARTMENT 15 --------- -------------------------......----------------------------- Administration TOTAL: 2,115.98 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 18 ENGINEERING BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-12590 ALLISON ENGINEERING I-6204 TTHRU 6207 008-18-5420 CONTRACTUAL S SERVICES 7/l/6-7/29/06 000000 5,814.48 99-15800 ON TIME SUPPLIES I-49095 008-18-5210 OFFICE SUPPLI ON TIME SUPPLIES 000000 64.75 DEPARTMENT 18 ENGINEERING TOTAL: 5,879.23 ----------------------------------------------------------------------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 19 Data Processing BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00720 DATAMATIC, LTD. I-49058 008-19-5315 R & M MACHINE METER READING SYSTEM 000000 448.49 99-08770 CPI OFFICE PRODUCTS I-49109 008-19-5205 DATA PROCESSI BLK TONER 000000 128.00 99-15550 SECRETARY OF STATE I-49170 008-19-5235 DUES & REGIST R. CHAVEZ & S. KNOWLES 000000 190.00 99-15780 ITRON I-48992 008-19-5315 R & M MACHINE ITRON MAITN. ON METER READIN 000000 DEPARTMENT 19 Data Processing TOTAL: 270.00 1,036.99 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 36 Vehicle Maintenance BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00710 DATA BUSINESS FORMS INC I-49149 008-36-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 6.12 99-00790 COUNTY BUILDING CENTER I-49015 008-36-6020 MECH. SHOP IM INV 3988/3973/3998/4000/3962/ 000000 64.25 99-01070 GALLS INC. I-49151 008-36-5325 R & M MOTOR V SHIPPING:INV 58281202 000000 6.99 99-01550 ATMOS I-49148 008-36-5515 ELECTRIC & GA ATMOS 000000 12.70 99-02460 CINGULAR WIRELESS I-49141 008-36-5520 CELLULAR PHON CINGULAR WIRELESS 000000 32.30 99-02480 EMBARQ I-49175 008-36-5510 TELEPHONE SER EMBARQ 000000 5.77 99-02490 EMBARQ I-49188 008-36-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 46.48 DEPARTMENT 36 Vehicle Maintenance TOTAL: 174.61 ------------------------------------------------------------------ 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 23 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 Water BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00180 AMERICAN MESSAGING I-49118 008-50-5525 PAGERS AMERICAN MESSAGING 000000 68.90 99-00710 DATA BUSINESS FORMS INC I-49149 008-50-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-01550 ATMOS I-99148 99-02170 REINERT PAPER & CHEMICA I-49134 99-02200 ROADRUNNER TRAFFIC SUPP I-48840 99-02260 S&S TELEMETRY I-49146 I-49184 I-49185 99-02460 CINGULAR WIRELESS I-49141 2910 UPPER TRINITY I-49163 I-49163 99-11430 USA BLUEBOOK I-49114 99-11690 RESERVE ACCOUNT I-49140 99-12410 D&W UTILITY SUPPLY I-49164 I-49183 99-13530 MARCO CHEMICALS, INC. I-49186 008-50-5515 ELECTRIC & GA ATMOS 008-50-5245 JANITORIAL SU CLEANING SUPPLIES 008-50-5360 R & M OTHER ROADRUNNER TRAFFIC SUPPLY 008-50-5360 R & M OTHER REPAIR ON WELL INV 30 008-50-5360 R & M OTHER INV:32 BOOSTER PUMP 008-50-5360 R & M OTHER INV 31: BATTERY BACK UP 008-50-5520 CELLULAR PHON CINGULAR WIRELESS 008-50-5385 008-50-5420 006-50-5220 008-50-5360 008-50-5360 008-50-5260 GIATER PURCHAS VOLUME CHARGE CONTRACTUAL S DEMAND CHARGE R & M OTHER 2 CYLINDER VALVES POSTAGE POSTAGE R & M OTHER INV. 608027 R & M OTHER INV608112: 1-2 V]RENCH SAFETY EQUIPM INV 33370:INSECT REPELLENT 000000 000000 [IIIIIIIIIP7 000000 000000 000000 000000 000000 000000 000000 000000 III/II 1II111 [IIIIIIIIIII] DEPARTMENT 50 S^later TOTAL: 6.12 28.39 180.00 858.00 260.99 180.44 6,422.00 10,791.67 558.51 200.00 423.64 76.26 135.00 20,373.34 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 24 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 52 Waste Water Collection BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00800 COSERVE I-49117 008-52-5515 ELECTRIC & GA LIGHTS 000000 673.40 DEPARTMENT 52 Waste Water Collection TOTAL: 673.40 ---------------------------------------------------------........ --------------------------------------------- 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 25 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 54 Waste Water Treatment BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00650 CONTINENTAL RESEARCH CO I-48581 008-54-5223 CHEMICAL SUPP INV. 246911-CRC-2 000000 4,545.62 99-02480 EMBARQ I-49175 008-54-5510 TELEPHONE SER EMBARQ 000000 11.35 99-02490 EMBARQ i I-49188 008-54-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 191.48 99-03060 WILLIAMS TESTING LAB I-49182 008-54-5270 LABORATORY SU INV.60769 WWTP ANALYSIS 000000 840.00 99-05170 NORTHERN SAFETY I-48961 008-54-5260 SAFETY EQUIPM SAFETEY GLASSES 000000 298.45 99-05510 IESI I-49169 008-54-5420 CONTRACTUAL S RENTAL 301 JONES & 302 RR AVE 000000 81.60 E 99-09550 SOUTHWEST CHEMICAL I-49187 008-54-5329 R & M SEWER P INV. 79230:CL2 CYLINDER 000000 11177,50 4 99-14030 STUART HOSE & PIPE CO I-49004 008-54-5329 R & M SEWER P C L2 WWTP 000000 429.99 99-14690 PUMPS UNLIMITED, INC I-49145 008-54-5329 R & M SEWER P INV. 807707 000000 641.00 99-14980 FORT BEND SERVICES, INC I-48960 008-54-5329 R & M SEWER P FBS-5604 POLYMER 000000 587.60 i DEPARTMENT 54 Waste Water Treatment TOTAL: 81804.59 8/18/2006 11:36 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 26 PACKET: 00625 Regular Payments:8/22/06 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 Electric Department BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00180 AMERICAN MESSAGING I-49118 008-58-5525 PAGERS AMERICAN MESSAGING 000000 15.33 99-00710 DATA BUSINESS FORMS INC I-49149 008-58-5210 OFFICE SUPPLI DATA BUSINESS FORMS INC. 000000 12.22 99-01550 ATMOS I-49198 99-02300 SANGER COURIER I-49115 99-02460 CINGULAR WIRELESS I-49141 99-02480 EMBARQ 99-02490 EMBARQ I-99175 I-49188 99-02690 TECHLZNE I-48928 I-48935 I-48937 99-02770 TEXAS PUBLIC POWER ASSC I-49136 99-04160 COMET CLEANERS I-48940 99-05350 TX EXCAVATION SAFETY SY I-48939 99-05510 IESI I-99169 99-10170 DIVERSIFIED INSPECTIONS I-48621 99-11310 LINDSEY I-48933 I-48933 99-11690 RESERVE ACCOUNT 008-58-5515 ELECTRIC & GA ATMOS 000000 008-58-5230 ADVERTSING LEGAL ADS 000000 008-58-5520 CELLULAR TELE CINGULAR WIRELESS 000000 008-58-5510 TELEPHONE SER EMBARQ 000000 008-58-5510 TELEPHONE SER EMBARQ: PHONE BILLS 000000 008-58-6020 IMPROVEMENTS INV.1429201 & 1429202 000000 008-58-6020 IMPROVEMENTS INV. 1620132 000000 008-58-6020 IMPROVEMENTS INV. 1620181 000000 008-58-5235 DUES & REGIST AUG 1/06 THRU JULY 31/07 000000 008-58-5255 GIEARING APPAR COMET CLEANERS:MIKE PRAYER 000000 008-58-5920 CONTRACTUAL S INV. 06-3885 000000 008-58-5420 008-58-5260 008-58-6020 006-58-5220 CONTRACTUAL S RENTAL 301 JONES & 302 RR AVE 000000 SAFETY EQUIPM INV 194381 SAFETY INSPECTIONS 000000 IMPROVEMENTS 15KV MULTCORE SENSOR POSTAGE SHIPPING I-49140 008-58-5220 POSTAGE POSTAGE DEPARTMENT 58 Electric Department 000000 000000 000000 TOTAL: 6.12 122.00 135.37 1,249.50 118.50 875.00 602.91 35.75 38.95 2,090.00 920.00 25.26 378.00 6,255.18 45,490.32 82,966.40 VENDOR SET 008 ENTERPRISE FUND TOTAL: REPORT GRAND TOTAL: c. The submission of supporting documentation to carriers, insurers and other payers to substantiate the health care services provided by Provider to its patients or to appeal denials of payments for same; d. The preparation and release of medical records to patients or their legal representatives as permitted by HIPPA privacy rule; e. Uses required for the proper management of Intermedix as a business associate; and MEMORANDUM Date: August 18, 2006 To: Mayor and City Council From: Cecile Carson, Director of Economic Development Re: Downtown Park Jody Payne will begin reconstruction of the northwest corner wall and repairs to the other corner walls on Monday, August 21, 2006. After Mr. Payne and his crew complete the stonework, another contractor will be working on the concrete caps. If you have any questions please contact me ay 940-230-6035.