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05/16/2005-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, MAY 169 2005 7:00 P.M. 201 BOLIVAR 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Canvass Votes from the Saturday, May 7, 2005 City Election. a) Statement of Elected Official 3. Consider and Possible Action to Order an Automatic Recount for Election held May 7, 2005, as Required by State Law. CONSENT AGENDA 4. a) Approve Minutes: May 2, 2005 -Workshop May 2, 2005 b) Disbursements 5. Citizen's Input. 6. EXECUTIVE SESSION: In Accordance with Texas Government Code, Subchapter D, Section 551.071 (Consult with City Attorney): a. Edward Wolski v. Denton County, City cc Sanger Texas Industrial Development Corporation, and Wal-Mart Store East, Inc. Lawsuit 7. RECONVENE into Regular Session and Consider Action, if Any, on Items Discussed in Executive Session 8. Conduct First Public Hearing to Consider Proposed Annexation of the Following properties: A. ABSTRACT 1066A J.M.A. RUIZ SURVEY, TRACT 12, BEING 195.003 ACRES, AND B. ABSTRACT 1241-HENRY TIERWESTER SURVEY, TRACT 1, BEING 29.808 ACRES, AND C. ABSTRACT 29, REUBEN BEBEE SURVEY, TRACT 56, BEING 200.828 ACRES. 9. Consider and Possible Action on Ordinance # 05-07-O5- Amending the Planned Development Ordinance on Property Legally Described as Lakeridge Estates, Lots 1-22 Block C Phase I, Lots 12-22 Block D, Phase I, Lots 3-5 Block E Phase I, and all lots in future phases II and III. 10. Consider and Possible Action on Funding the Park Improvement Project. 11. Conduct Second Public Hearing to Consider Proposed Annexation of the following properties: (7:30 P.M.) A. ABSTRACT 1066A J.M.A. RUIZ SURVEY, TRACT 129 BEING 195.003 ACRES, AND B. ABSTRACT 1241- HENRY TIERWESTER SURVEY, TRACT 1, BEING 29.808 ACRES, AND C. ABSTRACT 29, REUBEN BEBEE SURVEY, TRACT 56, BEING 200.828 ACRES. 12. Consider and Possible Action for 2005 Interlocal Agreement for Property Tax Collection with the Denton County Tax Office. 13. Adjourn. Pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code, one or more A the above items may be considered in executive session closed to the public. Any final action, decision or vote on such ma>i11=fie made in open session following the cpnclusion of the executive session. lie Chavez City SecrQI l3_ � z & Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 45&7930 for further information. MEMO May 165 2005 To: Honorable Mayor and Members of City Council Fr: Rose Chavez, City Secretary Re: Item 2- Canvass Votes from May 7, 2005 Election I called the Secretary of State concerning the tie between Councilman Garza and Rusty Patton. They advised that the Council will first canvass the votes and then the governing body will immediately proceed to order a re-count. This is a requirement of state law. After the recount and if the results remain the same the governing then will order the 2" election. Please see attached schedule concerning the required deadlines. The re-count can not be conducted by the same early voting board. The following have agreed to be appointed to conduct the re-count procedure. Mary Jo Stover -Chair Beverly Howard Mark McNeill Carolyn Frazier RETURN SHEET (PAGINA DE DATOS SOBRE• EL RESULTADO DE LA ELECCION) Date ofElection Type of E ection (Fecha de la Election) (Tipo de El��c��'on) �'Ia,,.Y 2nn 9170 �. o ti � r7. Name of candidate (or ".Fpl" and "Against") (Narnbre del candidate) {,o•' Afav`or de"y "En contra de") imm E�a.n5 /�Ia.l-� clam es • i ec.l �er �� /�-r' Cif'es •rya., berg a.. � ffice Sought or Proposition (Puerto oficialsoltcitado o Proposictorr) �-�. Couszce:I ���! (..�' ' �L ?�/a.�'� / Co���L'l �/,�� 'l p c / ' z �/�c�e .1' �'' ��'L /awe S No. of votes received (Nrrm, de votes recibidosJ 02; `� � . � o2 8' oZ O � � O Total number of voters who voted as indicatedby poll list: (Numero total.de votantes que votaronsegan la /ista de votantes.) �f p%�� .I, the undersigned, the,presidjng.judge for theabove.desCribed electiomheld at the above designated election precinct, do.hereby certifythat the above return is a true and�correet return forsaid election. .(Ba, elebajo frmadajuezpresidentede /a election senalada arriba�gue se.11evo,a cabo en.el precintaelectoral designado.arriba; per lo�presente'cerlifrca�que los: dates de arriba son los resultados verdaderosy corrector de:dicha el�ec-�^i�on.) . .DATED this the � day,of __ ������'.20 �J . (FBCHADAestedia,Tde �(j � � r MINUTES: CITY COUNCIL WORKSHOP May 2, 2005 PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Joe Higgs, Councilman Jimmy Evans, Councilman Andy Garza, Councilman Mike Lawler OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Paula Morales, Water/Wastewater Superintendent Eddie Branham, Streets/Parks Superintendent John Henderson, Electrical Superintendent Michael Prater, Mike James, Woodrow Barton. 1. Mayor called Meeting to Order. 2. Discussion on Next Phase of Capital Improvements. Discussion on prioritizing street improvements. The list for improvements included the following: First Street - North and South end. Second Street from Wayne to FM 455 Bolivar Street Bolivar Street to Loop 138 from 10 " Street to 2°d Street Caddo Trail Chippewa Trail Duck Creek Holt Road Jackilu Street Jones Street Keaton Road Kirkland Street Osage Drive Peach Street Pecan Street Plum Street Railroad Ave. North and South Sims Street Smith Street Tejas Drive Utility Road Wayne Street Discussion on whether streets could be concrete and/or curb and gutter. City Secretary discussed bond issue and debt payments. Council expressed that they would like streets to be curb and gutter unless drainage ditches and driveways would be a problem. Street widths were discussed. Discussion on having the engineer analyze and study the list of proposed improvements before any decisions are made on prioritizing the streets. 3. Meeting Adjourn. MINUTES: CITY COUNCIL May 2, 2005 PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Joe Higgs, Councilman Jimmy Evans, Councilman Andy Garza, Councilman Mike Lawler OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Office Manage Paula Morales, Water/Wastewater Superintendent Eddie Bran ham, Streets/Parks Superintendent John Henderson, Electrical Superintendent Michael Prater, Woodrow Barton, Mike James, Shelley Ruland, David Duwe, Kathy Floyd, Karen Burt, Ken Perry, Geraline Davis, Michael Davis, Earl Schafer, Don Frazier, Mike Walker. 1. Mayor called Meeting to Order and led Invocation which was followed by Councilman Mike Lawler leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: April 18, 2005 April 18, 2005 Workshop b) Disbursements Councilman Evans moved to approve the consent Agenda as presented. Councilman Lawler seconded. Motion carried unanimously. 3. Citizen's Input. Karen Burt, 302 South 5`" Street, spoke to the Council regarding timing on the street improvements. She addressed the safety of the citizens and the importance of having sidewalks. Mike James, 1002 Bolivar, acknowledge all City Department heads and staff for their work performance. 4. EXECUTIVE SESSION: In Accordance with Texas Government Code, Subchapter D, Section 551.0'71 (Consult with City Attorney): a. Edward Wolski v. Denton County, City of Sanger, Sanger Texas Industrial Development Corporation, and Wal-Mart Store East, Inc. Lawsuit Councilman Ervin made the motion to table Item #4 and #5 until May 16, 2005. Councilman Garza seconded. Motion carried unanimously. 5. RECONVENE into Regular Session and Consider Action, if Any, on Items Discussed in Executive Session. Item Tabled. 6. Conduct Public Hearing to Consider a Requested Change on the Planned Development (PD) concerning rear setbacks on Property Legally Described as Lakeridge Estates, Lots 1-22 Block C Phase I, Lots 12-22 Block D, Phase I, Lots 3-5 Block E Phase I, and all lots in future phases II and III. Mayor declared Public Hearing open. Woodrow Barton, 80'7 N. 7`�' Street, expressed a concern on whether the construction is in accordance with the subdivision ordinance. Discussion concerning the request. Mike James indicated that the market is more for larger homes with smaller back yards. Mayor declared public hearing closed. 7. Consider and Possible Action Regarding a Requested Change on the Planned Development (PD) concerning rear setbacks on Property Legally Described as Lakeridge Estates, Lots 1-22 Block C Phase I, Lots 12-22 Block D, Phase I, Lots 3-5 Block E Phase I, and all lots in future phases II and III. Don Frazier, 1740 West Minister Denton, Texas Project Development Manager for Sanger Development LP, addressed the council concerning his variance request. Mr. Frazier indicated the variance request is from a 20-ft setback to a 15-ft setback on all lots less than 110 ft deep. There are 259 lots and this will affect 150 lots. On Phase I it will affect 35 lots, Phase II it will affect 56 lots and Phase III it will affect 59. Mr. Frazier expressed that this request is to accommodate the market and what is being sold. Lengthy discussion. City Manager advised that the Planning and Zoning approved the variance. Councilman Ervin moved to accept Planning and Zoning's recommendation concerning a change on the Planned Development (PD) rear setbacks from 20 ft. to 15 ft. rear setbacks on all lots less than 110ft deep. Councilman Higgs seconded. Motion carried unanimously. 8. Consider and Possible Action on the Preliminary and Final Plat of Ashley Waters Addition Lot 1, Block A. Property is located off of Cowling Road. Motion was made by Councilman Evans to approve the Preliminary and Final Plat of Ashley Waters Addition Lot 1 Block A. Seconded by Councilman Ervin. Motion carried unanimously. 9. Consider and Possible Action Regarding Bids for the Park Improvement Project for the City's Downtown Park. Councilman Evans made the motion to table this item for the May 16"', meeting. Councilman Ervin seconded. Motion carried unanimously. 10. Consider and Possible Action Regarding Bids for the Bridal Path Sewer Main, SH I-35 Crossing. Motion was made by Councilman Lawler to approve the low bid from Dickerson Construction in the amount of $284,100.00. Councilman Higgs seconded. Motion carried unanimously. 11. Consider and Possible Action on Budget Amendments. Discussion Councilman Evans moved to approve the Budget Amendment to move $25,000.00 from 54-6075 to 54-5223. Councilman Higgs seconded. Motion carried unanimously. 12. Consider and Possible Action on Appointing Alternate Members to the Board of Adjustments. Councilman Evans moved to appoint Carroll McNeill, Tracey Murphree and Paul Eddleman as alternate board members to the Board of Adjustments. Councilman Garza seconded. Motion carried unanimously. 13. Consider and Possible Action on Interlibrary Policy. Vickie Elieson addressed the council concerning the criteria that sets the policy for Interlibrary borrowing and lending. Motion was made by Councilman Higgs to approve Interlibrary Policy. Councilman Garza seconded. Motion carried unanimously. 14. Consider and Possible Action on Historical Church Restoration Bid from TektOn Building Development Corporation. Councilman Ervin moved to approve the change order from Tekton Building and Development Corporation in the amount of $74, 230.00 Councilman Lawler seconded. Motion carried unanimously 15. EXECUTIVE SESSION: In Accordance with Texas Government Code, Subchapter D, Section 551.074 Personnel Matters a. City Manager Evaluation Mayor convened City Council into Executive Session at 7:52 p.m. 16. RECONVENE into Regular Session and Consider Action, if Any, on Items Discussed in Executive Session. Mayor reconvened City Council int regular session at 8:18 p.m. No action taken. 17. Meeting Adjourned. 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 15 ADMINISTRATION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01920 NICHOLS, JACKSON, DILLA I-45634 001-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICE 000000 635.86 99-02300 SANGER COURIER I-45632 001-15-5230 ADVERTISING LEGAL NOTICES 000000 557.50 DEPARTMENT 15 ADMINISTRATION TOTAL: 1,193.36 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 20 POLICE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET ._.ADOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01500 LAWSON PRODUCTS I-3085435 001-20-5325 R & M MOTOR V SHOP STOCK 000000 55.15 I-3162288 001-20-5325 R & M MOTOR V MISC SHOP STOCK 000000 40.30 99-02140 RADIO SHACK I-45508 001-20-5375 MINOR EQUIPME KEY TO POLICE CAR 000000 1.99 I-45576 001-20-5375 MINOR EQUIPME 2 TAPES 000000 9.58 99-02970 VIKING OFFICE PRODUCTS I-287805873001 001-20-5210 OFFICE SUPPLI 10 INK CART 000000 287.02 99-03010 WEBB AUTO PARTS I-45519 001-20-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 14.71 I-5563 001-20-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 2.03 99-03730 COLLIN COUNTY COLLEGE I-9584 001-20-5240 TRAVEL EXPENS 2 FIRST RESPONDER HOSTAGE SUIC 000000 70.00 99-08690 O'REILLY AUTO PARTS I-0376-154641 001-20-5325 R & M MOTOR V FILTER,FLUID 000000 31.47 99-08760 GT DISTRIBUTORS INC I-0099483 001-20-5325 R & M MOTOR V 10 SWITCHES13BATTERIES 000000 97.50 I-0099483 001-20-5325 R & M MOTOR V 10 SWITCHES,3BATTERIES 000000 18.95 DEPARTMENT 20 POLICE TOTAL: 628.70 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 22 ANIMAL CONTROL BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET -v. DOR NAME ITEM It G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00270 ANIMAL HOSPITAL I-60938 001-22-5248 DOG POUND EXP PTS 000000 292.50 99-01500 LAWSON PRODUCTS I-3085435 001-22-5325 R & M MOTOR V SHOP STOCK 000000 55.15 I-3162288 001-22-5325 R & M MOTOR V MISC SHOP STOCK 000000 40.30 99-03010 WEBB AUTO PARTS I-45519 001-22-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 14.71 I-5563 001-22-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 2.03 DEPARTMENT 22 ANINAL CONTROL TOTAL: 409.69 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 24 FIRE DEPARTMENT BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET \/,jDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00420 BOUND TREE MEDICAL, LLC I-50094534 001-24-5375 MINOR EQUIPME 2 PRIMER SUCTION CONNECTORS 000000 16.80 99-00640 COMMERCIAL SERVICES I-45433 001-24-5420 CONTRACTUAL S ICE MAKERS 000000 100.00 99-00790 COUNTY BUILDING CENTER I-10009104 001-24-5325 R & M MOTOR V BOX SCREWS 000000 4.32 99-01500 LAWSON PRODUCTS I-3085435 001-24-5325 R & M MOTOR V SHOP STOCK 000000 55.15 I-3162288 001-24-5325 R & M MOTOR V MISC SHOP STOCK 000000 40.30 99-02190 RITE -WELD I-226904 001-24-5375 MINOR EQUIPME MEDICAL OXYGEN 000000 36.00 99-03010 WEBB AUTO PARTS I-45519 001-24-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 14.71 I-5563 001-24-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 2.03 99-08690 O'REILLY AUTO PARTS I-155039 001-24-5325 R & M MOTOR V 4W0RKLIGHTS,GAS CAP,SHOP TOWEL 000000 37.96 3850 FIRE BRIGADE MFG INC I-21536 001-24-5255 WEARING APPAR GEAR REPAIR 000000 434.70 I-21536 001-24-5220 POSTAGE GEAR REPAIR 000000 13.09 99-13900 BROWN & BIGELOW I-810536 001-24-5375 MINOR EQUIPME FIRE DEPT PENS 000000 245.00 I-810536 001-24-5220 POSTAGE FIRE DEPT PENS 000000 13.96 DEPARTMENT 24 FIRE DEPARTMENT TOTAL: 11014.02 5/13/2005 3:27 PM PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 26 MUNICIPAL COURT BUDGET TO USE: CB -CURRENT BUDGET b.,NDOR NAME ITEM # 99-03710 DENTON CO SHERIFF'S DEP I-45339 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 BANK: SB99 G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 001-26-5379 JAIL FEES LAY -OUT FEES 000000 120.00 DEPARTMENT 26 MUNICIPAL COURT TOTAL: 120.00 ----------------------- -------................. -............... ---------........... ---------------- 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 28 ENFORCEMENT/INSPECTION BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET 'v.NDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-12830 BARBARA JOHNSTON I-39488 001-28-5420 CONTRACTUAL S 110 SOUTHPARK 000000 50.00 99-12880 BRYANT MOWING I-39487 001-28-5420 CONTRACTUAL S MOWING & CLEAN UP 205 S.SIDE 000000 75.00 DEPARTMENT 28 ENFORCEMENT/INSPECTION TOTAL: 125.00 ------------------------------------------------------------------------------- 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 30 STREETS BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VnrvDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00390 BILL UTTER FORD, INC. I-216464 001-30-5325 R & M MOTOR V SENSOR 000000 143.53 99-00640 COMMERCIAL SERVICES I-45433 001-30-5310 R & M BUILDIN ICE MAKERS 000000 33.33 99-00790 COUNTY BUILDING CENTER I-10009144 001-30-5245 OTHER OPERATI BRICK HAMMER & TROWEL 000000 70.85 I-10009177 001-30-5375 MINOR EQUIPME CAULK,PAINT,NUTS 000000 34.61 99-00800 CoServe Electric I-45633 001-30-5515 ELECTRIC & GA ELECT SERVICE & STREET LIGHT 000000 370.60 99-01300 JAGOE-PUBLIC CO. I-504041 001-30-5370 STREET/SIDEWA ASPHALT 000000 1,236.48 99-01500 LAWSON PRODUCTS I-3085435 001-30-5515 ELECTRIC & GA SHOP STOCK 000000 55.15 I-3162288 001-30-5325 R & M MOTOR V MISC SHOP STOCK 000000 40.30 99-01570 LOWE'S COMPANIES, INC. I-15116 001-30-5310 R & M BUILDIN FILTERS 000000 98.28 J2200 ROADRUNNER TRAFFIC SUPP I-29341 001-30-5380 STREET SIGNS 24 SIGNS 000000 516.00 99-03010 WEBB AUTO PARTS I-45519 001-30-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 14.71 I-5563 001-30-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 2.03 99-08280 A-1 PORTA PRIVY I-39580 001-30-5375 MINOR EQUIPME RENTAL & SERVICE 000000 251.20 99-08760 GT DISTRIBUTORS INC I-0099483 001-30-5325 R & M MOTOR V 10 SWITCHES,3BATTERIES 000000 18.95 99-12280 ESS I-G47365 001-30-5325 R & M MOTOR V CLAMPS,HOSE,CONDENSER,ORING 000000 2,141.32 DEPARTMENT 30 STREETS TOTAL: 5r027.34 5/13/2005 3:27 PM PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 32 PARKS BUDGET TO USE: CB -CURRENT BUDGET \ �_ADOR ------------------------------- NAME ITEM # ------ ------------------------------------- 99-00790 COUNTY BUILDING CENTER I-10009259 I-10009279 99-00930 ENDERBY GAS COMPANY I-76825 I-76825 99-01170 HOLLINGSWORTH MFG CO IN I-45367 I-45427 I-4783 99-01250 INTERSTATE BATTERIES I-660097117 99-01310 LUTTRULL MCNATT I-509553 99-01490 LAWN LAND I-198533 I-198533 _2370 SHERWIN WILLIAMS I-45498 I-45503 99-03340 GENE GOHLKE I-24787 99-05770 COKER I-045493 99-08280 A-1 PORTA PRIVY I-39390 99-08690 O'REILLY AUTO PARTS I-0376-154641 99-08750 HORSEMANS I-45299 99-08870 NORTHERN TOOL I-11705388 99-13890 ENVIRONMENTAL PROTECTIO I-45504 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 BANK: SB99 L ACCOUNT NAME -------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------- DESCRIPTION CHECK# AMOUNT O1-32-5245 MINOR TOOLS SCREWS,DRILSET,SASIN 000000 43.04 01-32-5213 BUILDING SUPP SCREWS,ANCHORS,BAR TIES 000000 12.59 O1-32-5320 MOTOR VEHICLE 72 GAL 000000 126.00 O1-32-5325 R & M MOTOR V GASKETS 000000 27.60 O1-32-5343 BALL FIELD MA SQUARE TUBING 000000 26.00 O1-32-5343 BALL FIELD MA MATERIALS & LABOR 000000 31.00 O1-32-5311 R & M EQUIPME MATERIALS & LABOR 000000 110.00 O1-32-5325 R & M MOTOR V BATTERIES 000000 35.28 O1-32-5325 R & M MOTOR V REMAN TRANSMISSION 000000 1,405.60 O1-32-5325 R & M MOTOR V BLADES 000000 63.00 O1-32-5325 R & M MOTOR V BLADES 000000 78.96 O1-32-5213 BUILDING SUPP PAINT 000000 735.65 O1-32-5213 BUILDING SUPP PAINT SUPPLIES 000000 233.33 O1-32-5343 BALL FIELD MA ALTHLETIC FIELD MARKER 000000 383.50 O1-32-5221 BEAUTIFICATIO MEMORIAL - STRATE 000000 80.00 O1-32-5375 MINOR EQUIPME RENTAL & SERVICE - BALLFIELD 000000 392.00 O1-32-5325 R & M MOTOR V TAIL LIGHT,LENS,FILTER 000000 25.95 01-32-5255 WEARING APPAR PANTS $ SHIRTS 000000 567,75 O1-32-5375 MINOR EQUIPME TRIMMER,BLOWER RACKS 000000 494.51 O1-32-6015 SPRINKLER MAI REPAIRS @ BALLPARK 000000 292.00 DEPARTMENT 32 PARKS TOTAL: 5,163.76 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 34 POOL BANK: SB99 PTJDGET TO USE: CB -CURRENT BUDGET VGiJDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02300 SANGER COURIER I-45632 001-34-5230 ADVERTISING HELP WANTED 000000 60.00 99-03660 GOHLKE POOL SUPPLY I-4945 001-34-5223 CHEMICAL SUPP POOL SUPPLIES 000000 301.84 DEPARTMENT 39 POOL TOTAL: 361.84 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 36 VEHICLE MAINTENANCE BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECKii AMOUNT 99-01250 INTERSTATE BATTERIES I-660097117 001-36-5360 REPAIR & MAIN BATTERIES 000000 46.66 99-01500 LAWSON PRODUCTS I-3085435 001-36-5325 I-3162288 001-36-5325 99-03010 V1EBB AUTO PARTS I-45519 001-36-5325 I-5563 001-36-5325 99-08690 O'REILLY AUTO PARTS I-155039 001-36-5325 I-155039 001-36-5265 99-13880 ENVIRONMENTAL SYSTEMS P I-10180507 001-36-5360 R & M MOTOR V SHOP STOCK R & M MOTOR V MISC SHOP STOCK R & M MOTOR V FUEL,OIL,AIR FILTERS R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 000000 000000 000000 R & M MOTOR V 4WORKLIGHTS,GAS CAP, SHOP TOWEL 000000 CLEANING SUPP 4WORKLIGHTS,GAS CAP,SHOP TOWEL 000000 REPAIR & MAIN 10180860 - EMISSION MACHINE DEPARTMENT 36 VEHICLE MAINTENANCE 1bPPI1I TOTAL: 27.56 20.14 182.33 304.31 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 42 Library BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET bctVDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-02170 REINERT PAPER & CHEMICA I-167137 001-42-5265 CLEANING SUPP CLEANING SUPPLIES 000000 78.18 DEPARTMENT 92 Library TOTAL: 78.18 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 00167 051705 VENDOR SET: 99 FUND 001 GENERAL FUND DEPARTMENT: 44 Community Center BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET Vn1JDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00640 COMMERCIAL SERVICES I-45433 001-44-5310 R & M BUILDIN ICE MAKERS 000000 100.00 DEPARTMENT 44 Community Center TOTAL: VENDOR SET 001 GENERAL FUND TOTAL: 14,521.20 3/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 15 Administration BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET b�wDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01920 NICHOLS, JACKSON, DILLA I-45634 008-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICE 000000 635.85 99-02300 SANGER COURIER I-45632 008-15-5230 ADVERTISING LEGAL NOTICES 000000 557.50 DEPARTMENT 15 Administration TOTAL: 1,193.35 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 36 Vehicle Maintenance BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET �_.+DOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-01250 INTERSTATE BATTERIES I-660097117 008-36-5360 REPAIR & MAIN BATTERIES 000000 46.66 99-01500 LAWSON PRODUCTS I-3085435 008-36-5325 R & M MOTOR V SHOP STOCK 000000 27.56 I-3162288 008-36-5325 R & M MOTOR V MISC SHOP STOCK 000000 20.14 99-03010 WEBB AUTO PARTS I-45519 008-36-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 7.34 I-5563 008-36-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 0.99 99-08690 O'REILLY AUTO PARTS I-155039 008-36-5325 R & M MOTOR V 4WORKLIGHTS,GAS CAP,SHOP TOWEL 000000 4.35 I-155039 008-36-5265 CLEANING SUPP 4WORKLIGHTS,GAS CAP,SHOP TOWEL 000000 14.92 99-13880 ENVIRONMENTAL SYSTEMS P I-10180507 008-36-5360 REPAIR & MAIN 10180860 - EMISSION MACHINE 000000 182.32 DEPARTMENT 36 Vehicle Maintenance TOTAL: 304.28 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 Water BUDGET TO USE: CB -CURRENT BUDGET v.,4DOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION 99-00050 CONLEY SAND & GRAVEL I-5298 008-50-5360 R & M OTHER TOP SOIL 99-00640 COMMERCIAL SERVICES I-45433 008-50-5310 R & M BUILDIN ICE MAKERS 99-00790 COUNTY BUILDING CENTER I-10009213 008-50-5360 R & M OTHER PVC COUPLINGS 99-00930 ENDERBY GAS COMPANY I-45372 008-50-5360 R & M OTHER 5 GALLONS 99-01310 LUTTRULL MCNATT I-509569 008-50-5325 R & M MOTOR V RADIATOR 99-01500 LAWSON PRODUCTS I-3085435 008-50-5325 R & M MOTOR V SHOP STOCK I-3162288 008-50-5325 R & M MOTOR V MISC SHOP STOCK 99-02140 RADIO SHACK I-45410 9q-02890 UNDERGROUND, INC. I-45477 99-02910 UPPER TRINITY I-270505 I-270505 99-03010 WEBB AUTO PARTS I-45519 i I-5563 99-09300 NCTCOG I-044822 99-05170 NORTHERN SAFETY I-P115914701016 99-08210 KG]IK KAR � I-1002879 99-08690 O'REILLY AUTO PARTS I-0376-159641 99-08760 GT DISTRIBUTORS INC j; I-0099483 k 09550 SOUTHWEST CHEMICAL 008-50-5360 R & M OTHER 4 KEYS 008-50-5360 R & M OTHER BOO FT HOSE 008-50-5385 VIATER PURCHAS VOLUME & DEMAND CHARGE 008-50-5420 CONTRACTUAL S VOLUME & DEMAND CHARGE 008-50-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 008-50-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 008-50-5235 DUES & REGIST BASIC WASTE WATER 008-50-5260 SAFETY EQUIPM SAFETY GLASSES 008-50-5325 R & M MOTOR V STATE INSPECTION 008-50-5325 R & M MOTOR V 3 GAL ANTIFREEZE 008-50-5325 R & M MOTOR V 10 SG7ITCHES,3BATTERIES PAGE: 15 BANK: SB99 CHECK# AMOUNT ------------------------ 000000 1,750.00 000000 GIIIIId1I�7 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 33.34 55.15 90.30 6.00 1,760.00 5,082.60 9,375.00 90.94 23.97 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 50 Water BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET s.,iDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-09550 SOUTHWEST CHEMICAL continued I-76213 008-50-5360 R & M OTHER CHLORINE 000000 1,160.00 DEPARTMENT 50 F7ater TOTAL: 19,777.21 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 52 Waste Water Collection BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET o.j DOR NAME ITEM it G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00800 CoServe Electric 1-45633 008-52-5515 ELECTRIC & GA ELECT SERVICE & STREET LIGHT 000000 672.86 99-07770 CONTROL SPECIALIST, INC I-45476 008-52-5420 CONTRACTUAL S VACUUM LIFT STATION 000000 4,769.31 DEPARTMENT 52 Waste Water Collection TOTAL: 5,442.17 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 54 Waste Water Treatment BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET 'v.,ZOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECKkk AMOUNT 99-01500 LAWSON PRODUCTS I-3085435 008-54-5515 ELECTRIC & GA SHOP STOCK 000000 55.15 I-3162288 008-54-5325 R & M MOTOR V MISC SHOP STOCK 000000 40.30 99-01570 LOWE'S COMPANIES, INC. I-38770 008-54-5250 MINOR TOOLS COMPRESSOR & AIR HOSE 000000 294.84 99-03010 WEBB AUTO PARTS I-45519 008-54-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 14.71 I-5563 008-54-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 2.03 99-03060 WILLIAMS WASTEWATER LAB I-45411 008-54-5270 LABORATORY SU MARCH & APRIL TESTS 000000 990.00 99-03860 ZIMMERER KUBOTA & EQUIP I-DE35040 008-54-5325 R& M MOTOR V 3 BLADES 000000 51.51 99-05510 IESI I-781385 99-13860 CLEARWATER ASSOC, LLC I-504157 008-59-5329 R & M SE4dER P ROLL OFF WWTP 008-54-5329 R & M SE69ER P CLEARS^LATER FORMULA 000000 000000 DEPARTMENT 54 6^]aste Water Treatment TOTAL: 347.90 ' 2,485.19 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 Electric Department BANK: S899 BUDGET TO USE: CB -CURRENT BUDGET b"L4DOR NAME ITEM kk G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-00390 BILL UTTER FORD, INC. I-216464 008-58-5325 R & M MOTOR V INSTRUMENT CLUSTER,MISC 000000 513.67 99-00690 COMMERCIAL SERVICES I-45433 008-58-5420 CONTRACTUAL S ICE MAKERS 000000 33.33 99-00790 COUNTY BUILDING CENTER I-10009130 008-58-6020 IMPROVEMENTS PVC 000000 15.04 I-10009130 008-58-5250 MINOR TOOLS BATTERIES 000000 10.47 99-01250 INTERSTATE BATTERIES I-660097117 008-58-5325 R & M MOTOR V BATTERIES 000000 66.29 99-01310 LUTTRULL MCNATT I-509591,509592 008-58-5325 R & M MOTOR V ARM REST ASYM,BUSHINGS 000000 50.88 99-01500 LAGTSON PRODUCTS I-3085435 008-58-5515 ELECTRIC & GA SHOP STOCK 000000 55.15 I-3162288 008-58-5325 R & M MOTOR V MISC SHOP STOCK 000000 40.3O 99-01570 LOWE'S COMPANIES, INC. I-38301 008-58-5250 MINOR TOOLS CHAINSAVT OIL, 4 SHOVELS 000000 93.47 1830 NOR-TEX COMMUNICATIONS I-11081 008-58-5510 TELEPHONE SER REPAIR ELECT DEPT PHONE LINE 000000 B0.00 99-02300 BANGER COURIER I-95632 99-02690 TECHLINE 008-58-5450 ECONOMIC DEVE SPORTS PAGE 00000o so.00 I-1612018 008-58-6020 IMPROVEMENTS 1612017,1612018-00,01 000000 948.60 I-1612697 008-58-6020 IMPROVEMENTS SERENDIPITY PHASE 2 000000 2,474.15 I-1612968 008-58-6020 IMPROVEMENTS 20 FIBERGLASS CROSSARM 000000 1,858.00 I-1613305 008-58-5250 MINOR TOOLS 2 EXTENDO STICKS 000000 670.00 I-3016220 008-58-5250 MINOR TOOLS 3016220-00,01,02 000000 634.41 I-3016758 008-58-5250 MINOR TOOLS OH/UG PHASING STICK 000000 1,755.00 99-03010 WEBB AUTO PARTS I-45519 008-58-5325 R & M MOTOR V FUEL,OIL,AIR FILTERS 000000 14.71 I-5563 008-58-5325 R & M MOTOR V AIR,OIL,FUEL FILTERS 000000 2.03 99-03680 WHITMIRE I-S5-5008 008-58-5420 CONTRACTUAL S TREE TRIMMING 000000 2,619.78 I-S5-5010 008-58-5420 CONTRACTUAL S TREE TRIMMING 000000 21203,66 99-08210 KWIK KAR I-1002879 008-58-5325 R & M MOTOR V STATE INSPECTION 000000 19.75 8690 O'REILLY AUTO PARTS 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 PACKET: 00167 051705 VENDOR SET: 99 FUND 008 ENTERPRISE FUND DEPARTMENT: 58 Electric Department BANK: SB99 BUDGET TO USE: CB -CURRENT BUDGET v�,gDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 99-08690 O'REILLY AUTO PARTS continued I-0376-154641 008-58-5325 R & M MOTOR V FILTER 000000 9.11 99-09670 KRISTA'S EMBROIDERY I-2552 008-58-5255 WEARING APPAR 24 HATS W/ EMBROIDERY 000000 193.35 99-12280 ESS I-007368 99-12810 TEXAS ELECTRIC I-45436 008-58-5325 R & M MOTOR V HOSE,TRACK ADJ,HYD HOSE, LABOR 000000 008-58-6020 IMPROVEMENTS FEEDER UPGRADE 000000 DEPARTMENT 58 Electric Department TOTAL: VENDOR SET 008 ENTERPRISE FUND TOTAL: REPORT GRAND TOTAL: 694.95 19,637.50 34,793,60 63,945.80 78,467.00 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER ** G/L ACCOUNT TOTALS ** ------===LINE ITEM-------__ ANNUAL BUDGET OVER ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG 2004-2005 001-15-5230 ADVERTISING 557.50 2,500 239.65- Y 001-15-5425 LEGAL SERVICES 635.86 5,200 748.61- Y 001-20-5210 OFFICE SUPPLIES 287.02 51300 3,921.11 001-20-5240 TRAVEL EXPENSE 70.00 5,000 3,439.99 001-20-5325 R & M MOTOR VEHICLE 260.11 10,000 11964.67 001-20-5375 MINOR EQUIPMENT 11.57 4,000 31131.11 001-22-5248 DOG POUND EXPENSE 292.50 51000 2,227.73 001-22-5325 R & M MOTOR VEHICLE 112.19 500 434.79- Y 001-24-5220 POSTAGE 27.05 750 531.84 001-24-5255 WEARING APPAREL 434.70 10,770 51812.71 001-24-5325 R & M MOTOR VEHICLE 154.47 7,000 39.04 001-24-5375 MINOR EQUIPMENT 297.80 9,B00 41109.18 001-24-5420 CONTRACTUAL SERVICES 100.00 3,300 742.70 001-26-5379 JAIL FEES 120.00 800 500.00 001-28-5420 CONTRACTUAL SERVICES 125.00 16,600 36,275.00- Y 001-30-5245 OTHER OPERATING SUPPLIES. 70.85 31800 1,376.80 001-30-5310 R & M BUILDING 131.61 41000 3,440.51 001-30-5325 R & M MOTOR VEHICLE 21360.84 10,000 31087.20 001-30-5370 STREET/SIDEWALK MAINT. 11236.48 50,000 18,054.36 001-30-5375 MINOR EQUIPMENT 285.81 5,000 3/289669 001-30-5380 STREET SIGNS 516.00 10,000 61752.21 001-30-5515 ELECTRIC & GAS UTILITIES 425.75 12,000 12,361.11- Y 001-32-5213 BUILDING SUPPLIES 981.57 2,500 1,195.30 001-32-5221 BEAUTIFICATION BOARD 80.00 41000 823.96 001-32-5245 MINOR TOOLS 43.04 41500 21008.84 001-32-5255 WEARING APPAREL 567.75 31500 11554.75 001-32-5311 R & M EQUIPMENT 110.00 2,000 1,890.00 001-32-5320 MOTOR VEHICLE FUEL 126.00 8,000 3,851.79 001-32-5325 R & M MOTOR VEHICLE 1,636.39 61000 271.00 001-32-5343 BALL FIELD MAINTENANCE 440.50 10,000 329.16 001-32-5375 MINOR EQUIPMENT 886.51 11900 866.93- Y 001-32-6015 SPRINKLER MAINTENANCE 292.00 5,000 4,621.80 001-34-5223 CHEMICAL SUPPLIES 301.84 6,000 3,991.68 001-34-5230 ADVERTISING 60.00 50 70.00- Y 001-36-5265 CLEANING SUPPLIES 14.93 700 423.88 001-36-5325 R & M MOTOR VEHICLE 60.39 1,000 160.67 001-36-5360 REPAIR & MAINT. EQUIPMENT 228.99 800 428.51 001-42-5265 CLEANING SUPPLIES 78.18 400 45.32 001-44-5310 R & M BUILDING 100.00 51000 400.00 008-15-5230 ADVERTISING 557.50 2,500 273.87- Y 008-15-5425 LEGAL SERVICES 635.85 5,200 3,961.58- Y 008-36-5265 CLEANING SUPPLIES 14.92 700 423.90 008-36-5325 R & M MOTOR VEHICLE 60.38 11000 157.92 008-36-5360 REPAIR & MAINT. EQUIPMENT 228.98 800 428.52 008-50-5235 DUES & REGISTRATIONS 185.00 2,500 385.00 PAGE: 21 ANNUAL BUDGET OVER BUDGET AVAILABLE BUDG 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 ** G/L ACCOUNT TOTALS ** .R ACCOUNT 008-50-5260 008-50-5310 008-50-5325 008-50-5360 008-50-5385 008-50-5420 008-52-5420 008-52-5515 008-54-5250 008-54-5270 008-54-5325 008-54-5329 008-54-5515 008-58-5250 008-58-5255 008-58-5325 008-58-5420 008-58-5450 008-58-5510 008-58-5515 008-58-6020 NAME SAFETY EQUIPMENT R & M BUILDING R & M MOTOR VEHICLE R & M OTHER WATER PURCHASE CONTRACTUAL SERVICES CONTRACTUAL SERVICES ELECTRIC & GAS UTILITIES MINOR TOOLS LABORATORY SUPPLIES R & M MOTOR VEHICLE R & M SEWER PLANT ELECTRIC & GAS UTILITIES MINOR TOOLS WEARING APPAREL R & M MOTOR VEHICLE CONTRACTUAL SERVICES ECONOMIC DEVELOPMENT TELEPHONE SERVICES ELECTRIC & GAS UTILITIES IMPROVEMENTS ** 2004-2005 YEAR TOTALS ** ANNUAL BUDGET OVER AMOUNT BUDGET AVAILABLE BUDG 90.94 6,500 2,587.69 33.34 21000 1,070.02 321.25 51000 2,199.50 9,689.08 80,000 48,976482 5,082.60 60,000 42,002.15 9,375,00 133,500 60,060.00 4,769.31 51000 466.21- 672.86 15,000 4,078.75 294.84 11000 345.11 990.00 8,000 3,785.00 108.55 1,750 732.19 1,036,65 9,000 377.81 55.15 30,000 20,302.30 3,163,35 10,000 919.58 193.35 8,000 1,785.45 1,411.69 71500 205.64- 78,467.00 F ANNUAL BUDGET OVER BUDGET AVAILABLE BUDG 5/13/2005 3:27 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 23 ** DEPARTMENT TOTALS ** ACCT NAME 001-15 ADMINISTRATION 001-20 POLICE 001-22 ANIMAL CONTROL 001-24 FIRE DEPARTMENT 001-26 MUNICIPAL COURT 001-28 ENFORCEMENT/INSPECTION 001-30 STREETS 001-32 PARKS 001-34 POOL 001-36 VEHICLE MAINTENANCE 001-42 Library 001-44 Community Center 001 TOTAL GENERAL FUND 008-15 Administration 008-36 Vehicle Maintenance 008-50 Water 008-52 Waste Water Collection 008-54 Waste Water Treatment 008-58 Electric Department 008 TOTAL ENTERPRISE FUND ** TOTAL ** NO ERRORS ** END OF REPORT ** AMOUNT 1,193.36 628.70 404.69 le014.02 120.00 125.00 5,027.34 5,163.76 361.84 304.31 78.16 100.00 14,521,20 11 193 .35 304.28 19,777.21 5,442.17 2,485.19 34,743.60 63,945.B0 78,967.00 MEMO May 135 2005 To: Honorable Mayor and Members of City Council Fr: Rose Chavez, City Secretary Re: Item 6 & 7 Executive Session This item was tabled from the last City Council meeting. Our TML attorney, Bill Krueger did advise the documents will be ready for signatures this time. Jack and I are hoping that this is the case. May 13, 2005 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Item # 8 and Item #11 -Public Hearings on Annexations We are required to hold two public hearings on proposed annexations. The second public hearing cannot be held prior to 7*30. Attached is the map of the properties proposed for annexation. MEMO May 13, 2005 To: Honorable Mayor and Members of City Council Fr: Rose Chavez, City Secretary Re: Item 9 -Ordinance #07-OS Amending Planned Development Ordinance This ordinance is to comply with the change in the setback requirements that the Council approved at the last City Council Meeting ORDINANCE #05-07-05 AN ORDINANCE PROVIDING FOR A CHANGE TO THE PLANNED DEVELOPMENT "PD" ZONING CLASSIFICATION , PREVIOUSLY DESIGNATED IN ORDINANCE #09- 29-03, REGARDING REAR YARD SETBACKS ON SINGLE FAMILY LOTS OF 110 FEET DEPTH; ON PROPERTY SPECIFICALLY DESCRIBED HEREIN; AND PROVIDING FOR IMMEDIATE EFFECT. WHEREAS, a Request for a Change in Setback Regulations within this Zoning Classification was duly filed with the City of Sanger, Texas, concerning the hereinafter described property; WHEREAS, due notice of hearing was made in the time and manner prescribed by law and the Planning and Zoning Commission of the City of Sanger, Texas, duly covered and conducted a public hearing for the purpose of assessing a zoning classification change on the hereinafter described property located in the City of Sanger, Texas; and WHEREAS, an additional opportunity for all interested persons to be heard was provided by the City Council of the City of Sanger, Texas, at an open meeting, with proper notice posted, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That the legal description of the property zoned herein is generally described as follows, and the requirements for the Planned Development "PD" are attached in "Exhibit A": COMMENCING: at a 2-inch iron pipe found at the Northwest corner of the said 76.19 acre tract: THENCE South 00 degrees 14 minutes 27 seconds West with the west line of the said 76.19 acre tract a distance of 845.55 feet to a 1/2 inch iron rod set with a blue plastic cap stamped "GEES" (hereinafter called 1/2 inch iron rod set) for the POINT OF BEGINNING: THENCE North 27 degrees 28 minutes 17 seconds East, departing the West line of the said 79.19 acre tract a distance of 16.65 feet to a 72 inch iron rod set for a corner; THENCE South 75 degrees 37 minutes 50 seconds East a distance of 184.88 feet to a 1/2 inch iron rod st for a corner at the beginning of curve to the right having a central angle of 11 degrees 52 minutes 57 seconds, a radius of 470.00 feet, and a chord bearing of North 21 degrees 31 minutes 48 seconds East and chord a distance of 97.30 feet; THENCE in a Northeasterly direction along the said curve an arc length of 97.47 feet to a %2 inch iron rod set for a corner at the end of the curve; THENCE North 27 degrees 28 minutes 17 seconds East a distance of 27.88 feet to a %2 inch iron rod set for a corner; THENCE South 62 degrees 31 minutes 43 seconds East a distance of 45.66 feet to a 1/2 inch iron rod set for a corner; Page 1 THENCE North 89 degrees 51 minutes 36 seconds East a distance of 189.10 feet to a 1/2 inch iron rod set for a corner; THENCE South 00 degrees 08 minutes 24 seconds East a distance of 160.00 feet to a %2 inch iron rod set for a corner; THENCE North 89 degrees 51 minutes 36 seconds East, a distance of 73.81 feet to a 1/2 inch iron rod set for a corner; THENCE South 00 degrees 17 minutes 00 seconds West, a distance of 686.20 feet to a %2 inch iron rod set for a corner; THENCE North 89 degrees 45 minutes 33 seconds West, a distance of 26.91 feet to a %2 inch iron rod set for a corner; THENCE South 00 degrees 14 minutes 27 seconds West, a distance of 50.00 feet to a %2 inch iron rod set for a corner; THENCE North 89 degrees 45 minutes 33 seconds West, a distance of 13.00 feet to a 1/2 inch iron rod set for a corner; THENCE South 00 degrees 14 minutes 27 seconds West, a distance of 246.45 feet to a %2 inch iron rod set for a corner at the beginning of curve to the right having a central angle of 23 degrees 33 minutes 39 seconds, a radius of 110.00 feet, and a chord bearing of South 12 degrees 01 minutes 16 seconds West and a chord distance of 44.92 feet; THENCE in a Southwesterly direction along the said curve an arc length of 45.23 feet to a %2 inch iron rod set for a corner at the end of the curve; THENCE South 23 degrees 48 minutes 06 seconds West, a distance of 175.02 feet to a 1/2 inch iron rod set for a conger at the beginning of curve to the right having a central angle of 40 degrees 43 minutes 29 seconds, a radius of 110.00 feet, and a chord bearing of South 44 degrees 09 minutes 50 seconds West and a chord distance of 76.55 feet; THENCE in a Southwesterly direction along the said curve an arc length of 78.19 feet to a 1/2 inch iron rod set for a corner at the end of the curve; THENCE South 64 degrees 31 minutes 34 seconds West, a distance of 54.57 feet to a'I/2 inch iron rod set for a corner at the beginning of curve to the left having a central angle of 47 degrees 41 minutes 23 seconds, a radius of 38.00 feet, and a chord bearing of South 40 degrees 40 minutes 53 seconds West and a chord distance of 30.72 feet; THENCE in a Southwesterly direction along the said curve an are length of 31.63 feet to a 1/2 inch iron rod set for a corner at the end of the curve; THENCE South 16 degrees 50 minutes 11 seconds West, a distance of 31.57 feet to a 1/2 inch iron rod set for a corner at the beginning of curve to the right having a central angle of 34 degrees 19 minutes 32 seconds, a radius of 62.00 feet, and a chord bearing of South 33 degrees 59 minutes 57 seconds West and a chord distance of 36.59 feet; THENCE in a Southwesterly direction along the said curve an are length of 37.14 feet to a'/2 inch iron rod set for a corner at the end of the curve, THENCE South 51 degrees 09 minutes 43 seconds West, a distance of 38.89 feet to a 1/2 inch iron rod set for a corner at the beginning of curve to the left having a central angle of 48 degrees 09 minutes 54 seconds, a radius of 38.00 feet, and a chord bearing of South 27 degrees 04 minutes 46 seconds West and a chord distance of 31.01 feet; THENCE in a Southwesterly direction along the said curve an arc length of 31.94 feet to a %2 inch iron rod set for a corner at the end of the curve, THENCE South 02 degrees 59 minutes 50 seconds West, a distance of 41.06 feet to a 1/2 inch iron rod set for a corner at the beginning of curve to the left having a central angle of 24 degrees 01 minutes 32 seconds, a radius of 38.00 feet, and a chord bearing of South 09 degrees 00 minutes 57 seconds East and a chord distance of 15.85 feet; THENCE in a Southwesterly direction along the said curve an arc length of 15.93 feet to a %2 inch iron rod set for a corner at the end fo the curve; THENCE South 21 degrees 01 minutes 43 seconds East, a distance of 33.86 feet to a %2 inch iron rod set for a corner at the beginning of curve to the left having a central angle of 21 degrees 23 minutes 49 seconds, a radius of 62.00 feet, and a chord bearing of South 10 degrees 19 minutes 48 seconds East and a chord distance of 23.02 feet; THENCE in a Southeasterly direction along the said curve an arc length of 23.15 feet to a 1/2 inch iron rod set for a corner at the end of the curve; THENCE South 00 degrees 22 minutes 06 seconds West, a distance of 52.50 feet to a %2 inch iron rod set for a corner in a centerline of McReynolds Road; THENCE North 89 degrees 37 minutes 54 seconds West ,with the south line of the said 76.19 acre tract and along and near the centerline of said McReynolds Road a distance of 241.25 feet to a %2 inch iron rod set for a corner at the southwest corner said 76.19 acre tract; THENCE North 00 degrees 14 minutes 27 seconds East, with the West line of the said 76.19 acre tract a distance of 1658.90 feet to the point of beginning and containing 17.86 acres of land more or less. Bearing System is based on the east line of the said 76.19 acre tract of land recorded in Volume 4675, Page 1204 of the Real Property Records of Denton County, Texas. Page 3 Section 2. The zoning classification on the heremabove described property is hereby changed to "PD", Planned Development Zoning and is restricted to the attached development plan described as "Exhibit A" Section 3. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 4. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 5. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 6. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council ofthe City of Sanger, Texas, on this 16" day of September, 2005. Mayor ATTEST: City Secretary APPROVED AS TO FORM: City Attorney "EXHIBIT A" Lake Ridge Estates A Planned Development in Sanger, Texas Owner: Mr. Al McNatt Project Manager: Mr. Don Frazier By: Allen R. Bussell Greg Edwards Engineering Services, Inc. 1621 Amanda Ct. Ponder, Texas 76259 (940) 482-2907 www.gees.us LOCATION, The area to be rezoned is approximately 76.2 Acres located east of downtown on McReynolds Road. CURRENT ZONING: The property is currently inside the City limits and is zoned "AG" -Agriculture. CURRENT USE: Older apartments exist on the southwest of the property. These apartments will be removed. There is a very large pond on the southeast side of the property. Floodplain exists along the western edge of the site. The remainder of the property is vacant. ALLOWABLE USES AND SIZES: Single Family — '72.1 Acres • Uses: per SF-8 Minimum lot size: 6,000 sq. ft. Min. width: 60' Min. depth: 100' Building line: 25' Side yard set back: 8', 20' if siding to Right of Way Rear Yard set back: 20' On all lots less than 110 feet deep, rear setacks will be minimum fifteen feet (15'). Multi Family — 4.1 Acres Uses, Density, Building Height, Coverage, & Parlung per MF-2 30 Building line along Mc Reynolds Road. 20' Building setback along East property line 10' Buffer yard along East property line o 6' Cedar Fence on steel poles and one large, broadleaf, native tree every 50' on center. 5' Rear Yard (considered line adjacent to Open Space/Park) Landscaping and Fencing along McReynolds Road: o One large, native, broadleaf tree every 50' on center. o When fenced, material may be architectural metal masonry and architectural metal. o The rear yard of this section must be fenced Water, Sanitary Sewer, Drainage or Shall be installed and provided as per the submitted preliminary plat and in accordance with City of Sanger ordinances and the City Engineer's recommendations. Surrounding Uses and Buffering Adjoining properties vacant. Two monument type signs are allowed. Signs shall not exceed 60 square feet each in actual sign area — not including columns or masonry trim. Signs shall conform in both style and materials to the architecture of the uses for which they are being built. Signs are only allowed along McReynolds Road. Signs may be lighted either internally or with landscape lights. Variances Required compare to Zoning Classification SF-8): 1. Single Family: a. (16.2) Rear Yard Setback* Code is 25 feet, requesting 20 feet to enable larger homes and on lots less than 110 feet a Rear Yard Setback of 15 feet. 2. Multi Family: a. (19.3) Rear Yard Set back: Code is 20 feet, requesting 5 feet to place building right next to Park/Open Space. b. (19.6) Fencing: Code requires a 6' wood fence abutting adjacent properties. Requesting that no solid fence is allowed between proposed Open Space/ Park and this lot. Conditions: 1. Three lanes will be coming in at the intersection with McReynolds Road. 2. There will be consistent wood fencing around the residential development area. 3. Traffic control devices will be placed on the main road into the development. 4. Action will be taken to insure that this development will not cause flooding down stream. 5. Developer will dedicate adequate R.O.W. on McReynolds Rd so that the total R.O.W. on McReynolds will be 80 feet. 6. 1400 sq foot dwelling size minimum 7. Allow open fence behind multi -family. Page 7 May 13, 2005 To: Honorable Mayor and Members of City Council Fr: Rose Chavez, City Secretary Re: Item 10- Park Improvement Project The Council needs to approve and submit this project to the 4B Board for funding. The 4B Board has held their Public Hearing on this project and they will be meeting tomorrow to officially release the funds for this project. MEMO May 135 2005 To: Honorable Mayor and Members of City Council Fr: Rose Chavez, City Secretary Re: Item 12 - Interlocal Agreement for Property Tax Collections The attached agreement has two changes as indicated. The first change is minor, and the second change is a cost adjustment. The cost per statement will go up from $.55 to $.65. The City has approximately 3400 statements. AD VALOREM DEPARTMENT PHONE:940-349-3500 METRO:972-434-8835 FAX: 940-349-3501 The Office Of STEVE MOSSMAN State and County Assessor/Collector of Taxes Denton County Tax Office P.O. Box 90223 Denton, Texas 76202 E-MAIL: steve.mossman@dentoncounty.com TO: Tax jurisdictions served by the Denton County Tax Office FROM: Steve Mossman DATE: May 3, 2005 Subject: 2005 Interlocal Agreements for Property Tax Collection OR VEHICLE DEPARTMENT Phone: 940-349-3510 METRO: 972434-8810 FAX: 940-349-3511 Enclosed are two (2) copies of the 2005 Interlocal Agreements for Property Tax Collection. This agreement is substantially the same as it has been for several years. There are two (2) changes one minor and one more significant. The minor change, In Section VIII, is really just a clarification; funds will be deposited into the jurisdiction's designated depository. The second change is related to the charges for collection. After over 14 years the County has determined that there must be a cost adjustment, therefore beginning with this agreement the cost per statement (parcel) will go from$ .55 (fifty-five cents) to $ .65 (sixty- five cents) per statement (parcel) in each jurisdiction. This is detailed in Section II, Paragraph 7 and Section VII, Paragraph 1. Please review the Agreement and present it as an agenda item to the Council or Board at the next regular meeting for approval. The Agreements is needed back in the Tax Office by June 10, 2005. Both copies of the Agreement must signed and returned to the Tax Office at the address above. The Tax Office staff appreciates your continued confidence and trust. INTERLOCAL COOPERATION AGREEMENT -TAX COLLECTION THIS AGREEMENT is made and entered into this 2005, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and, CITY OF SANGER, Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY." WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the provisions of V.T.C.A. Government Code; Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24; and WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY has the authority to so act; NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: I. The effective date of this Agreement shall be the 1St day of October, 2005. The term of this Agreement shall be for a period of one year, from October 1, 2005, to and through September 30, 2006. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and MUNICIPALITY, unless written notice of termination is provided by the terminating party to the other party prior to one hundred -fifty (150) days of the expiration date of the initial term of the Agreement. Page 1 of 10 II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for MUNICIPALITY to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly elected tax assessor -collector, shall serve as tax assessor -collector for MUNICIPALITY for ad valorem tax collection for tax year 2005, and each tax year for the duration of this Agreement. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and attorneys fees. 2. COUNTY agrees to prepare and mail all tax statements; provide monthly collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain both current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. COUNTY further agrees that it will calculate the effective tax rates acid rollback tax rates for MUNICIPALITY and that such calculations will be provided at no additional cost to MUNICIPALITY. The information concerning the effective and rollback tax rates will be published in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. It is understood and agreed by the parties that the expense of publication shall be borne by MUNICIPALITY and that COUNTY Page 2 of 10 shall provide MUNICIPALITY's billing address to the newspaper publishing the effective and rollback tax rates. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices of required hearing and quarter -page notices as required by Sections 26.05 and 26.06 of V.T.C.A. Tax Code. Should MUNICIPALITY vote to increase its tax rate above the rollback tax rate, or more than three percent (3%) above the effective tax rate, whichever is lower, (or other limits required by current legislation) the required publication of quarter -page notices shall be the responsibility of MUNICIPALITY. 3. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to MUNICIPALITY, and to promptly furnish written reports to keep MUNICIPALITY informed of all financial information affecting it. 4. MUNICIPALITY agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 5. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY in COUNTY'S possession during normal working hours with at least 48 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY. 6. If required by MUNICIPALITY, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Collector's lawful duties, will be made payable to Page 3 of 10 MUNICIPALITY and in an amount determined by the governing body of MUNICIPALITY. The premium for any such bond shall be borne solely by MUNICIPALITY. 7. COUNTY agrees that it will place quarter -page advertisements in newspapers serving Denton County in January, 2006, as a reminder that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2006. The advertisements will be printed two times in each paper between January 5th and January 252h. Delinquent tax statements itemizing all taxes due per property account will be mailed in May per V.T.C.A., Tax Code, Section 33.07. MUNICIPALITY will pay Sixty -Five Cents ($.65) for each delinquent tax statement. The statements will be mailed on or about May 1st. 8. COUNTY agrees that it will fax or mail collection reports to MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily basis between October 1, 2005 and March 31, 2006 and on a weekly basis between April 1, 2006 and September 30, 2006; provide monthly Maintenance and Operation (hereinafter referred to as "MO"), and Interest and Sinking (hereinafter referred to as "IS") collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 9. MUNICIPALITY retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by MUNICIPALITY in the collection of delinquent taxes and related activities. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of Page4of10 said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALITY. N. COUNTY accepts responsibility for the acts, negligence, and/or omissions of all COUNTY employees and agents, sub -contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed bylaw. V. MUNICIPALITY accepts responsibility for the acts, negligence, and/or omissions of all MUNICIPALITY employees and agents, sub -contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with MUNICIPALITY to the extent allowed by law. VI. MUNICIPALITY understands and agrees that MUNICIPALITY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of MUNICIPALITY. VII. Page5of10 For the services rendered during the 2005 tax year, MUNICIPALITY agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The current tax statements will be mailed on or about October 15th. This requirement will be deemed to have been met if the tax statement bears a postmark of not later than October Mai, The fee for this service will be Sixty -Five Cents ($.65) per statement. If MUNICIPALITY does not adopt a tax rate before September 29, 2005, the tax rate for MUNICIPALITY will be set at the lower of the effective tax rate calculated for that year or the tax rate adopted by MUNICIPALITY for the preceding tax year. Before the fifth day after establishment of a tax rate under this provision, MUNICIPALITY must ratify the applicable tax rate in the manner required by Article 26.05(b) of the Texas Tax Code. 2. A second notice will be sent during the month of March following the initial mailing provided that MUNICIPALITY has requested such a notice on or before February 28th. The fee for this service will be charged at the existing first class letter rate set by the United States Postal Service (currently $.37) plus a $.OS processing fee per statement. 3. At least 30 days, but no more than 60 days, prior to July 1st, and following the initial mailing, a statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed. The fee for this service will be Sixty -Five Cents ($.65) per statement. (see Part II, paragraph 7) 4. In event of a successful rollback election which takes place after tax bills for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a programming charge of $1,000.00 and an additional, postage charge at the first class letter rate (currently $.37) plus a $.OS processing fee per statement to comply with Property Tax Code Section 26.07 (f) and (g). Property Tax Code Section 26.07 requires refunds to be sent to those Page6of10 taxpayers who have already paid and requires a corrected statement to be sent to those taxpayers who have not yet paid their taxes. 5. MUNICIPALITY understands and agrees that COUNTY will bill MUNICIPALITY following each mailing for which charges are permitted. Payment is due upon receipt of the statement. 6. MUNICIPALITY further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for any renewal year of this Agreement, provided that COUNTY gives written notice to MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the Agreement. VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY's depositories as designated: 1. For deposits of tax, penalties, and interest, payment shall be wire transfer or by check sent by mail to MUNICIPALITY's accounts only, and segregated into the appropriate MO and IS accounts. 2. If MUNICIPALITY uses the same depository as COUNTY, the deposits of tax, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that from October 1, 2005 through March 31, 2006, deposits will be made daily and from April 1, 2006, through September 30, 2006, deposits will be made weekly. For end of month reporting, there will be a deposit made at the end of each month. It is expressly understood, however, that this Page7of10 obligation of COUNTY shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. IX. In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. X. This Agreement represents the entire agreement between MUNICIPALITY and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 MUNICIPALITY: Mayor Tommy Kincaid City of Sanger 201 Bolivar Sanger, Texas 76266 Telephone: 940458-793 0 Page8of10 Contact: Rose Chavez XIII. MUNICIPALITY hereby designates to act on behalf of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the performance of all duties and obligations of MUNICIPALITY as stated in this Agreement. MUNICIPALITY's designee shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the muhial benefit of MUNICIPALITY and COUNTY. XN. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XV. The uridersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in duplicate originals this, 2005. day of Page 9 of 10 COUNTY Denton County Texas 110 West Hickory Denton, Texas 76201 Honorable Mary Horn Denton County Judge ATTEST: BY: Cynthia Mitchell Denton County Clerk �CIPALITY City of Sanger 201 Bolivar Sanger, Texas 76266 APPROVED FORM AND CONTENT: Steve Mossman Denton County Tax Assessor/Collector BY: Title: ATTEST: BY: Name Title APPROVED AS TO FORM: Denton County Assistant District Attorney Page 10 of 10 MONTHLY REPORT SANGER PUBLIC LIBRARY APRIL 2005 ACTIVITIES Submitted by Victoria Elieson HIGHLIGHTS: The wireless hot spot (Wife) was used at least every other day by someone with his own computer. He didn't have a wireless card, however, so he checked out the library's USB wireless adapter. The equipment worked well. Lacking other help, the Library Director installed some security hardware and some software. Some other computer issues are still unresolved. ADMINISTRATION: Wrote an Interlibrary Loan Policy, got input from the Library Board, and submitted it to the City Council for approval. Attended the Texas Library Association Conference in Austin, 4/6-4/8. Got 7.5 continuing education credits and served as the Secretary of the Bylaws and Resolutions Committee. Hosted a Public Forum April 12 to seek comments about future library services in preparation for writing a Long Range Plan for the library. Eleven people attended. Meetings attended. North Texas Regional Library System, Regional Meeting, 4/21, Sanger Denton County Library Advisory Board, 4/21, Sanger Library Board Meeting, 4/25 PROGRAMS: Aprs Storytime theme for March was "Spring". LeAnn Johnson conducted the first storytime on "Spring Weather" while the Library Director was at TLA Conference. During the ``Plants in the Spring" program, kids sowed flower seeds in the library's planters. Many of them have now sprouted. A finger puppet made of pipe -cleaners and feathers was the craft for the "Birds in the Spring" program. A popular activity during that program was "Hide, Baby Ducks, the Fox Is Coming" played with puppets. For the program on "Animals in the Spring" the children made birds' nests out of cereal and melted chocolate chips. APRIL 2005 STATISTICS April 2004 Apr 2005 BORROWER CARDS Last month 2789 2935 New cards 41 39 Cards reactivated 20 5 TOTAL 2850 2979 CIRCULATION Adult Nonfiction 359 300 Nonfiction Videos 39 26 Adult Fiction 208 220 Interlibrary Loan 15 18 Junior Biography 20 7 Junior Fiction 108 86 Children's Nonfiction 132 125 Children's Fiction 397 216 Story Sacks 0 3 Leased books 112 131 Paperback Fiction 282 314 Magazines & Misc. 6 15 Audio Tapes 62 62 Music CDs 64 Videos 378 261 DVD 140 240 Renewals 290 263 TOTAL 2548 2351 INTERNET USERS 310 460 PROGRAMS _ Children's Programs 8 7 Children Attending 80 99 Adults Attending 26 46 Public Forum 0 1 Number Attending 0 10 VOLUNTEERS Number of Adults 6 7 Number of Juniors 0 5 Number of Hours 54 68 COLLECTION Books 15309 15670 Leased books 151 167 Paperback Fiction 2478 2483 Audio Materials 482 512 Music CDs 308 Video Materials 774 822 DVD 81 167 Microfilm 66 67 TOTAL COLLECTION 19341 20196 REVENUE Fines $126,70 $167*45 Copies $106.95 $78.76 ILL Postage $17025 $24021 Lost Materials $51007 $8,50 New Cards $1650 $0,25 Miscellaneous $1.50 $0050 TOTAL $304097 $279667 Everyone Invited to Library Planning Forum on Miesday The public is invited to a Planning Forum on Tuesday, April 12 at 7:30 p.m. at the Sanger Public Library, 501 Bolivar Street. Sanger is growing and changing. The Library is growing and changing, too. They are doing some new things, like checking out music CDs, since December. They are also offering books on audio CD, as well as books on tape. Lately they've been exchanging videos, DVDs and au- dio books with other Denton County Li- braries so that every three months they have new titles to see (and hear). In maybe the most exciting development, the Library will soon become a Wifi hot spot. In spite of all that, the library could still do better. But only with input from the people it serves. Resources are not un- limited. So they need to know not only what services would be nice, but which services are top priority. Please help them outline a blueprint for the future of the Li- FOL - First Quarter Report, 2005 Page 1 FOIL Checking 3/31 /2005 Payment C Deposit Balance Date Num Transaction _ Y 791.15 6,067,23 12/30/2004 434 Brodart Office memo: media cabinet 26.24 61040,99 1f72005 435 Brodart cat: Books memo: #H439360-mem bk statement rec 280.11 5,760.88 1 /25/2005 436 Consolidated nonsolidatedd Plastics isc memo: #6111934-entry rug 298.78 6,059.66 1 /262005 Deposit cat: Misc memo: 135-mem, Burrus-137.78, misc-26 410.88 5,648.78 2/142005 437 Brodart cat: Books memo: #U513468 mem-332.07, Burrus 78.01 5,436.78 212.00 2/14/2005 438 Barco Products cat: Misc memo: bike rack #01 o500881 164.00 5,600.78 2/23/2005 Deposit cat: Misc memo: mem-30, dues, donation-134 42.49 5,558.29 3/1/2005 439 Brodart#U535406 cat: Books memo: mem-27.12, Burrus 15.37 bk statement rec 105.00 5,663.29 3f7/2005 Deposit cat: Misc memo: mem-100, doantion-5 5,128.48 3/8/2005 440 SA.V.E. Books For Libraries #7063 534.81 cat: Books memo: mem-273.811 Burrus-261 16.05 57112.43 3/8/2005 441 Brodart #U559254 cat. Books memo: mem 91.00 5,203.43 3/24/2005 Deposit cat Other Inc memo: Petry cash & mem 6 i- �t 7 G0 � � -_G'�'_`--- `,,tv D - -- -- --- --- -- --- - - -- - -- --- - ---- - _ - -© -_f7� -- --- ----- --- - - -- - - - -- -- - --- - - -- --- tr D _A wru_--(mot ) -4m IA- `S- - — - a