04/04/2005-CC-Agenda Packet-Regular1.
2.
3.
AGENDA
CITY COUNCIL
MONDAY, APRIL 4, 2005
7:00 P.M.
201 BOLIVAR
Call Meeting to Order, Invocation, Pledge of Allegiance.
a) Approve Minutes:
b) Disbursements
Citizen's Input.
CONSENT AGENDA
March 21, 2005
Conduct Public Hearing to Consider Proposed Changes to the Zoning Ordinances.
5. Consider and Possible Action on Recommendation to City Council Regarding Changes to
the 2F Zoning Category as Proposed in Ordinance #04-06-05.
6. Consider and Possible Action Regarding Adopting of Ordinance #04-06-05.
'7. Conduct Public Hearing to Consider a Specific Use Permit for Placement of a Mobile Home
on Agricultural Zoned Property Legally Described as Metz Estates, Block 1, Lot 4.
8. Consider and Possible Action Regarding a Specific Use Permit for Placement of a Mobile
Home on Agricultural Zoned Property Legally Described as Metz Estates, Block 1, Lot 4.
9. Conduct Public Hearing to Consider a Specific Use Permit for a Temporary Concrete
Batch Plant to be Located on Property Legally Described as Sable Creek Phase I.
10. Consider and Possible Action Regarding a Specific Use Permit for a Temporary Concrete
Batch Plant to be Located on Property Legally Described as Sable Creek Phase One.
11. Consider and Possible Action on the Preliminary Plat for Sanger Industrial Park, Being 5
Lots on Tracts 1 and 2.
12. Consider and Possible Action on the Final Plat for Sanger Industrial Park, Being 5 Lots on
Tracts 1 and 2.
13. Conduct Public Hearing to Consider a Zoning Request Change from Ag (Agriculture) to I-1
( Industrial -1) on Property Legally described as Abstract 940, McKinney and Williams
Survey, Tract 4, being 2.34 Acres, and Abstract 940, McKinney and Williams Survey, Tract
6, being 4.00 acres. Property is Located off of Cowling Road.
14. Consider and Possible Action Regarding a Zoning Request Change from Ag (Agriculture) to
I-1(Industrial -1) on Property Legally described as Abstract 940, McKinney and Williams
Survey, Tract 4, being 2.34 Acres, and Abstract 940, McKinney and Williams Survey, Tract
6, being 4.00 acres. Property is Located off of Cowling Road.
15. Consider and Possible Action on Classification of a New and Unlisted Use,
1us Consider and Possible Action Regarding the Appointment to the Denton County
Transportation Authority Board of Directors.
17. Consider and Possible Action on a Cost to Pursue With Engineering Services for Hydraulic
Analysis on Duck Creek Drainage Problem.
18. Consider and Possible Action to Proceed with the Planning of Clear Creek Waste Water
Treatment Plant and Utilize Funds for Expenditure.
19. Consider and Possible Action Regarding Settlement with Kenneth Minhinnett's on Sewer
Lines at No Frills.
20. EXECUTIVE SESSION: In Accordance with Texas Government Code, Subchapter D, Section
551.074 Personnel Matters
a. City Manager Evaluation
21. RECONVENE into Regular Session and Consider Action, if Any, on Items Discussed im
Executive Session,
22. Adjourn.
Pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code, one or more of the
above items may be considered in executiye session closed to the illpublic. Any final action, decision or
vote on such matter will be made in o,66 fsessio ill folt ng the conclusion of the executive session.
City
Time Posted
t
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact
the City Secretary's office at (940) 4584930 for further information.
MINUTES: CITY COUNCIL WORKSHOP
MARCH 21, 2005
PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Joe Higgs,
Councilman Jimmy Evans, Councilman Andy Garza, Councilman Mike Lawler
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Administrative Secretary Geraline Davis, Streets/Parks Superintendent John
Henderson, Electrical Superintendent Michael Prater, John Springer, Liz Springer,
Michael Davis
1. Mayor called Meeting to Order.
2. Auditor's Presentation Regarding Fiscal Year 2003/2004 Audit.
William Spore addressed the Council with 2003/2004 audit report. Mr. Spore addressed
all areas and explained the new accounting as required by the provisions of GASB No. 34.
The report included Fund Financial Statements and review of Net Assets.
3. Meeting adjourned.
MINUTES: CITY COUNCIL
March 21, 2005
PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Mike Lawler,
Councilman Jimmy Evans, Councilman Joe Higgs, Councilman Glenn Ervin
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Administrative Secretary Geraline Davis, Streets/Parks Superintendent John
Henderson, Electrical Superintendent Michael Prater, John Springer, Liz Springer,
Michael Davis, Mark Hill, Jan Looper, Johnny Looper, Kathy Floyd, Nel
Armstrong, Ken Perry, Joyce Fuller, Bill Fuller, Rusty Patton, Chase Johnson,
Cynthia White, Chris Steubing, Eddie Lane, Mike Walker, Patti Walker, Gayland
Howell, C.G. McNeill, David Zulejkic
1. Mayor called Meeting to Order, Councilman Garza led Invocation which was followed by
Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: March 7, 2005
b) Disbursements
Councilman Ervin moved to accept the Consent Agenda. Councilman Lawler seconded.
Motion carried unanimously.
3. Citizen's Input.
None.
4. Consider and Possible Action Regarding Budget Amendments to the FY 2003/2004 Budget
as Presented by Bill Spore.
Bill Spore addressed the Council regarding Budget Amendments as discussed in the
workshop.
Councilman Garza moved to accept the Budget Amendments. Motion was seconded by
Councilman Evans. Motion carried unanimously.
5. Consider and Possible Action Regarding Approval of the Fiscal Year 2003/2004 Audit as
Presented by Bill Spore.
Councilman Evans moved to approve the Fiscal Year Audit as presented. Motion was
seconded by Councilman Garza. Motion carried unanimously.
6. Consider and Possible Action on Appointment of Auditor for Fiscal Year 2004/2005.
Councilman Higgs moved to appoint Bill Spore as City Auditor for Fiscal Year 2004/2005.
Motion was seconded by Councilman Evans. Motion carried unanimously.
7. Consider and Possible Action on Rising Star Drainage/Flooding Issues.
Commissioner Cynthia White addressed the Council with an apology for the length of time
it has taken to evaluate this situation. She indicated that Jack Dyer (County Engineer at
that time) and herself had met with the Looper's in June of 2004 in regards to flooding and
to see if the culvert on Duck Creek could be contributing to the problem. Commissioner
White did express that the County had jurisdiction at the right -of --way and the drainage
ditches along Duck Creek.
Commissioner White then introduced Denton County's new Director of Public Works,
Chris Steubing, to address the Council on this matter.
Mr. Steubing indicated that he took approximately 1000 acres, drainage and water shed
numbers to find what rate the water crosses on Duck Creek. He indicated the rate is
2600 cubic feet a second in a 100-year event. Chris Steubing indicated concern on channel
improvements upstream and downstream. His analysis indicated there is no easy way to
fix the problem. It would cost the County more than $160,000.00 for (8) 8 ft by 5 ft box
culverts to fix a problem that would not change the Looper's situation at all and would
lower water elevation by V2 ft. The numbers were run at 2 year and all the way up to a
100-year event.
Discussion regarding the following issues continued:
a. The County can clean out the ditches
b. Survey needs to be conducted further downstream.
c. Looper's house by FEMA map is in the flood plain.
d. Clearing the channel and how it would effect the Looper's property.
City Manager indicated that possibly the City of Sanger and the County could make a joint
effort by City of Sanger to widen the ditches upstream. The County could then put 8x 5
concrete boxes under the road and widen the ditch downstream. This would allow for
a better flow and possible alleviate the problem.
Chris Steubing indicated that he believed it would make a difference.
Commissioner White indicated she would be more apt to assist and spend $160,000.00 if
the City of Sanger would make a joint effort to correct the problem.
Discussion.
Chris Steubing suggested the City get a hydraulic analysis. Discussion.
Councilman Evans indicated he would like for staff to gather and have something for
Council to consider by the next Council meeting.
Councilman Higgs moved that staff find out how much it cost for a hydraulic analysis and
for it to be brought back before City Council for approval. Motion was seconded by
Councilman Evans. Motion carried unanimously.
8. Consider and Possible Action Regarding the Utilization of the Texas Forest Grant and the
Decision on Matching Procurement.
Fire Chief Pennington addressed the Council concerning this Grant. The All Department
received a Grant for $108,000.00 from the Texas Forest Service for the purchase of a
tanker. The estimated cost for this equipment was $238,000.00. This equipment would
raise the ISO by two credit ratings.
Mr. Pennington indicated the $108,000.00 will be the down payment and the City would
not have a payment until October 2006.
Discussion.
Councilman Evans moved to approve the $238,000.00 truck. Motion seconded by
Councilman Garza.
Discussion.
Motion carried unanimously.
9. Consider and Possible Action Regarding Hiring an Additional Fire Department Employee.
David Pennington, Fire Chief indicated the Fire Department had received a second grant
from Homeland Securities Preparedness. Chief Pennington indicated in this year's budget
there were allocations made for the purchase of bumper gear, radios and a thermal
imager. This grant will pay for those expenses and allow the monies to be used toward
salaries to hire a full time employee.
Discussion.
Councilman Evans moved to hire a new employee for the Fire Department. Motion was
seconded by Councilman Ervin. Motion carried unanimously.
10. Consider and Possible Action to Reconsider Bid from TektOn Building and Development
for Phase I Restoration of the Old Sanger Presbyterian Church.
Nel Armstrong, Chairman of the Sanger Area Historical Society, addressed the board
indicating this project has been put out for bid on 2-3 separate occasions and each time
we only received one bid. She indicated she spoke with Brad Patterson with Texas
Historical Commission, and he agreed that changes could be made to the architectural
specs. The City Manager and Nel met with the architect, Arthur Weiman and Mike
James, contractor, to discuss the changes. The bid of $92,546.00, must be approved
pending negotiations to lower his bid.
Discussion.
City Secretary indicated a change order would be negotiated and then it would be brought
before the Council again for final approval.
Discussion.
Councilman Ervin moved to accept the bid of $929546.00 contingent upon negotiating a
change order to lower the cost of the bid, then it is to be brought back to City Council for
evaluation and final approval of the change order. Motion was seconded by Councilman
Higgs. Motion carried 44. Councilman Lawler voted no.
11. Consider and Possible Action Regarding Professional Services Agreement with Carter
Burgess.
City Manager indicated this is a standard professional agreement and does not commit the
City of Sanger for these services.
Mark Hill with Carter Burgess addressed the Council indicating the document was a
general services contract which contains hourly rates for small projects.
Discussion.
Councilman Evans moved to accept agreement. Motion was seconded by Councilman
Garza. Motion carried unanimously.
12. Consider and Possible Action on the City Maintaining Water and Sewer for Sanger Mobile
Home Park.
Councilman Garza expressed concern as to why.this item was on the agenda.
City Manager indicated a Councilman requested this item to be on the agenda for
consideration.
Councilman Lawler indicated he needed clear answers on why our city employees are
working on private property.
David Zulejkic, owner of the mobile home park, addressed the Council indicating that an
easement has been granted to the City and the agreement has been in place since 1989. He
indicated there is not a difference in servicing his mobile homes and servicing homes with
alleys.
Mayor indicated that our city attorney advised that it is illegal for us to be on private
property.
City Manager continued by reading a letter that was sent to the City by an attorney with
TML.
City Secretary indicates she sent the easements to Mr. Dillard for review. He indicated
the easements gave us the right to be on the property; however, it still was not legal. Mr.
Dillard indicated at that time the City needed to abandon easements.
Discussion.
Councilman Lawler moved to abandon the easements. Motion abandoned due to no
second.
13. Consider and Possible Action on Resolution #03-04-OS -Setting Date, Time and Place for
Public Hearings On Proposed Annexations.
Mayor read the following caption:
A RESOLUTION SETTING A DATE, TIME AND PLACE FOR PUBLIC HEARINGS
ON PROPOSED ANNEXATIONS ON CERTAIN PROPERTY BY THE CITY OF
SANGER, AN AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICE
OF SUCH PUBLIC HEARINGS.
Councilman Evans moved to accept Resolution #03-04-OS -Setting Date, Time and Place
for Public Hearings On Proposed Annexations. Motion was seconded by Councilman
Garza. Motion carried unanimously.
14. Meeting adjourned.
4/01/2005
12:02 PM
REGULAR DEPARTMENT PAYMENT REGISTER
PAGE: 1
PACKET:
00135
CM
VENDOR SET:
99
FUND
001
GENERAL FUND
DEPARTMENT:
15
ADMINISTRATION
BANK: SB99
BUDGET TO
USE:
CB -CURRENT BUDGET
,;NDOR
NAME
ITEM H
G/L ACCOUNT NAME DESCRIPTION
CHECKN AMOUNT
99-02170
REINERT
PAPER & CHEMICA
I-44935
001-15-5245 JANITORIAL SU CLEANING SUPPLIES
000000 16.72
99-02460
CINGULAR
WIRELESS
I-45155
001-15-5510 TELEPHONE SER CELL PHONES
000000 69.35
DEPARTMENT 15 ADMINISTRATION TOTAL: 86.07
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T E X A
April 6, 2005
Ms. Rosalie Chavez
PO Box 1729
Sanger, TX 76266
Re: Lake Ralph Hall Presentation
Dear Ms. Chavez:
Enclosed are both an electronic and paper copy of the Lake Ralph Hall presentation for the April
18 City Council Workshop. Should you have any questions or need further information, please
do not hesitate to contact me at ellen.whatley_(c�,flower-mound.com or at 972-874-6080.
Sincerely,
Ellen Whatley
Administrative Assistant
Governmental Relations/Neighborhood Services