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10/18/2004-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, OCTOBER 18, 2004 7*00 P.M. 201 BOLIVAR 1. Call Meeting to Order, Invocation, Pledge of Allegiance. CONSENT AGENDA 2, a) Approve Minutes: b) Disbursements 3. Citizen's Input. 4. Discussion with Osage Aggregates on Street Construction Project. 5. Consider and Possible Action to Approve Change Order for Phase III of Street/VVater Waste Water Project. 6. Consider and Possible Action on Franklin Smith's Request for Sewer Tap on 807 Keaton. 7. Consider and Possible Action on Agreement on Administrative Consultant Services with Grant Works for the Park Grant, 8. Consider and Possible Action Regarding Possible Changes to Ordinance #06-07-04 Fire Alarms and Sprinklers for Commercial Buildings, 9. Consider and Possible Action Regarding Possible Changes to Ordinance #02-03-04 Metal Buildings. 10. Consider and Possible Action on a Preliminary Plat for Brooke Hill Village, being 14.7 acres in the Henry Tierwester Survey. Property is located South of Holt Road between Keaton Road and the Service Road. 11. Consider and Possible Action on Preliminary Plat for Copperfield Estates, Being 44.156 acres in the J.P.B. January Survey, Abstract #658. Property is Located off of F.M. 455. 12. Consider and Possible Action on Nomination for Appraisal Review Board. 13. Adjourn. Pursuant to the Texas Open Meetings above items may be considered in exa�q, vote on such matter will be made MA This facility is wheelchair accessi ands accommodations or interpretive service the City Secretaiy's office at (940) 458-7930 1, Texas Government Code, one or more of the fed t� he public. Any final action, decision or a conclusion of thxcutie session. .e Rol�tlie Chavez, City •' DaE�e &Time Posted °arking spaces are available. Requests for rl?e 48 hours prior to this meeting. Please contact further information. MINUTES: CITY COUNCIL OCTOBER 049 2004 PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Jimmy Evans, Councilman Joe Higgs, Councilman Glenn Ervin, Councilman Mike Lawler OTHERS PRESENT: CityManagerJack Smith, City Secretary/Assistant City ManagerRose Chavez, Paula Morales Billing Coordinator, Doris Garner, Robert Garner, Johnny Looper, Jan Looper, Curt, Trimble, Brande Serner, Ken Minhinnett, Eddie Branham, John Springer, Liz Springer, Bill Kruger, C.J. Johnson, Ken Perry, Ken Pettry Sr., Kenneth Pettry, Curtis Stringfellow, Haley Stringfellow, Lance Wood, R.L. Eden. 1. Mayor Called Meeting to Order and Councilman Higgs led Invocation, followed by Councilman Ervin leading the Pledge of Allegiance. 2. Executive Session: In Accordance with Texas Government Code, Subchapter D, Section 5551.071 Consultation with City Atttorney- Edward F. Wolski vs. City and Others. Council will convene into Executive Session at 301 Bolivar Street. Mayor convened Council into Executive Session at 7:01 p.m. 3. Reconvene into Regular Session and Consider Action, if Any, on Item Discussed in Executive Session. Council will reconvene from executive Session at 201 Bolivar Street. Mayor reconvened Council from Executive Session at $:Ol p.m. There was no action taken from item discussed in Executive Session. CONSENT AGENDA 4. ` a) Approve Minutes: b) Disbursements Motion was made by Councilman Evans to approve consent agenda, seconded by Councilman Garza. Motion carried unanimously. 5. Citizen's Input There was not any citizen's input. 6. Consider and Possible Action on Mr. Minhinnett Concerning Installation of Sewer Line. City Manager addressed this item. He indicated that there was an estimate on the cost of moving the north line. Cost would include moving manholes. It was determined that the manhole located in the middle was the only one that was necessary to move. Discussion. Discussed the need to negotiate with Mr. Minihinnett on the east sewer line. Staff instructed to proceed with negotiations. Motion was made by Councilman Higgs to move the North Sewer Line to where it has been drawn on the easement, and negotiate a settlement on the east sewer line. Seconded by Councilman Evans. Motion carried unanimously. �', Consider and Possible Action on Awarding Bid for Installation of a Utility Metering System. City Manager indicated that this is normal procedure for council to reject all bids. Motion made by Councilman Evans to reject all bids. Seconded by Councilman Ervin. Motion carried unanimously. 8. Consider and Possible Action on Sewer Main Pro -Bata Reimbursement Agreement Between the City of Sanger and Brasha Builders, Inc. City Manager addressed this item regarding the Pro -Bata agreement with Brasha Builders, Inc. Mr. Shaw paid for the installation and to oversize the line. The City will not receive any funds, but has the responsibility of collecting the fees. Discussion concerning the years of the Pro -Bata Agreement. City Manager indicated that they are normally for a period of 10 years. Concerns were expressed over the 20 year agreement. Motion made by Councilman Garza to accept the Pro -Rats Agreement as written with only one change, the 20 years be changed to 10 years. Seconded by Councilman Ervin. Motion carried 3 to 2. Councilman Lawler and Councilman Evans voted no. 9. Consider and Passible Action on Street Problem on 599 Walnut cul-de-sac. City Engineer Lee Allison indicated that he had not found any information to 2 indicate that any right of way easement had been dedicated to that particular cul-de-sac. City Secretary advised that easement documents had never been signed by Mr. Looper. Discussion continued with council regarding getting the corrected easement documents and correcting the problem regarding the street. Motion was made by Councilman Ervin to pursue the Right -of -Way and to lay down curbs. Seconded by Councilman Garza. Motion carried 3 to 2. Councilman Lawler and Councilman Higgs voted no. 10. Consider and Possible Action on Mr. And Mrs. Looper Drainage Problem at Rising Star Lane. City Manager indicated that he had spoken with the county engineer and he advised that he had not finished his data collection to report to county commissioner. City Manager advised that he had spoken with Commissioner White and she confirmed that she had not received the report from the engineer. Discussion continued. Mrs. Looper indicated that action needed to take place on this issue. She stated that the County Commissioner advised her to address her concern with the city first. Mrs. Looper indicated that she needed to know what needed to be done to speed up the process. City Manager indicated that the City has given the county all information that they needed. He will keep the council and the Loopers informed as to the status. Council instructed the City Manager to proceed in trying to get this issue resolved. 11. Consider and Possible Action to award Bid on Employees Health Insurance. City Manager indicated that the increase to our employee's health care policy had increased 47%. Staff did advertise for bids and reviewed all proposals. The city staff is recommending the proposal from CBSA. Curt Trimble addressed the council regarding this item. He indicated that this plan would have a better co -payment, drug card, and better administration. The City will actually have a surplus through the years. This is a health plan that is designed to meet the needs of the city and city employees for the next three years. Motion made by Councilman Evans to award bid on employees health insurance. Seconded by Councilman Garza. Motion carried unanimously. 12. Consider and Possible Action regarding Ordinance #02-03-04 Metal Buildings. This item was tabled for a future agenda. 13. Meeting Adjourned. 0 d/15/2004 8:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 =NDOR SET: 99 1ND 001 GENERAL FUND .PARTMENT; 10 MAYOR & CITY COUNCIL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECf4# AMOUNT ------------------- ------------------------------ ----------------------------------------- 1-08400 FR14CLIN LEGAL PUBLISHI I--2000507 001—W5420 CONTRACTUAL S UPDATE CODE OF ORDINANCES 000000 750.00 DEPARTMENT 10 MAYOR CITY COUNCIL TOTAL: 750.00 1/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 "ND OR SET: 99 IND : 001 GENERAL FUND .PARTMENT: 15 ADMINISTRATION NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 140840 DENTON PUBLISHING CO. I-43756 001-15-5230 ADVERTISING HELP WANTED - STREETS 000000 41.13 1-01920 NICHOLS, JACKSON, DILLA I43831 001-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICES 000000 772.89 1-02170 REINERT PAPER & CHEMICA I43752 001-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 15.91 1-02300 SANGER COURIER I-43835 001-15-5230 ADVERTISING SPORTS PAGE,LEGAL NOTICES 009000 252.00 1-03050 WILLIAM C. SPORE I43834 001-15-5420 CONTRACTUAL S DOWN PAYMENT ON AUDIT 000000 500.00 1-03280 US METRO I410 001-15-5510 TELEPHONE SER METRO LINE 000000 43.00 DEPARTMENT 15 ADMINISTRATION TOTAL: 1,624.93 0 6/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 :NDOR SET: 99 1ND : 001 GENERAL FUND :PARTMENT: 20 POLICE :NUuA NAME ITEM I# G/L ACCOUNT NAME DESCRIPTION CHEC!{11 AMOUNT 1-02170 REINERT PAPER & CHEMICA I-43752 001-20-5245 JANITORIAL SU CLEANING SUPPLIES 000000 31.81 1-03010 WEBB AUTO PARTS I-5021 001 20-5325 R & M MOTOR V AIR & OIL FILTERS,TIRE PLUGS 000000 8.09 1-08690 O'REILLY AUTO PARTS I-104590 001-20-5325 R & M MOTOR V OIL FILTERS,WASHER SOLV,OILDRY 000000 5.43 148690 O'REILLY AUTO PARTS I-43734 001-20-5325 R & M MOTOR V WHEEL HUB,WHEEL NUTS 000000 139.46 1-08760 GT DISTRIBUTORS INC I-0109395 001-20-5260 SAFETY EOUIPM LIGHT BAR 000000 11001190 1-11570 CULLIGAN I-43840 001-20-5420 CONTRACTUAL S WATER LEASE 000000 34.01 1-12740 DENNIS LITTLE JR. I-43832 001-20 5420 CONTRACTUAL S SUPPORT SERVICE 000000 30.00 DEPARTMENT 20 POLICE TOTAL: 1,250.70 7 V15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER IPAGE: 4 :NDOR SET: 99 JND : 001 GENERAL FUND :PARTMENT: 22 ANIMAL CONTROL :liuR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT I0000270 ANIMAL HOSPITAL I-43443 001-22005248 DOG POUND EXP ANIMAL CONTROL 000000 404.50 �-08690 O'REILLY AUTO PARTS I-104590 0010022-5325 R At M MOTOR V OIL FILTERS,4lASHER SOLV,OILDRY 000000 5.43 DEPRRTt�NT 22 ANIMAL CONTROL TOTAL: 409.93 )/15/2004 222 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 O+1DOR SET: 99 1ND : 001 GENERAL FUND :PARTMENT: 24 FIRE DEPARTMENT NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 140640 COMMERCIAL SERVICES I-43572 001-24-5420 CONTRACTUAL S ICE MAKERS 000000 100.00 1-01490 LAWN LAND I-190604 001-24-5325 R & M MOTOR V BAR OIL,2 CYCLE OIL , 000000 23.81 1-02190 RITE -WELD I-194831 001-24-5375 MINOR EQUIPME MEDIDCAL OXYGEN 000000 18.00 1-02190 RITE -WELD I-195419 001-24-5375 MINOR EQUIPME MEDICAL OXYGEN 000000 36.00 1-03010 WEBB AUTO PARTS I-5021 001-24-5325 R & M MOTOR V AIR & OIL FILTERS,TIRE PLUGS 000000 8.09 i-04630 TX DEPT OF HEALTH-4B460 I-42526 001-24-5235 I-08690 01REILLY AUTO PARTS I-104590 001-24-5325 R8690 01REILLY AUTO PARTS I-43734 001 24-5325 DUES & REGIST CERTIFICATE FEE 000000 R & M MOTOR V OIL FILTERS,WASHER SOLV,OILDRY 000000 R & M MOTOR V EXHAUST MANIFOLD,GASKET SET 000000 DEPARTMENT 24 FIRE DEPARTMENT TOTflL: 150.00 5.43 86.37 427.70 E D/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 :NDOR SET: 99 1ND 001 GENERAL FUND :PARTMENT: 26 MUNICIPAL COURT NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )-12740 DENNIS LITTLE JR. _ I43832 001-26-5420 CONTRACTUAL S SUPPORT SERVICE 000000 30.00 DEPARTMENT "c6 MUNICIPAL COURT TOTAL: 30.00 )/15/2004 2;32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE; 7 :N➢OR GET; 93 IN➢ 001 GENERAL FUN➢ :PARTMENT; 28 ENFORCEMENT/INSPECTION :N1,Ui` NAME ITEM R G/L ACCOUNT NAME ➢ESCRIPTION CHECK, AMOUNT --------------------------------------- -------------------------------------- -------------------------------------- F02170 REINERT PAPER & CHEMICA I43752 OOHS-5245 JANITORIAL SU CLEANING SUPPLIES 000000 3i.80 ➢EPARTMENT 28 EIVrORCEMENT/INSPECTION TOTAL; 31.80 ail D/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 :NDOR SET: 99 JND : 001 GENERAL FUND :PARTMENT: 30 STREETS :NDun,' NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT I-00050 CONLEY SAND & GRAVEL I4856 001-30-5370 STREET/SIDEWA CONCRETE OHM 750.00 1-20640 COMMERCIAL SERVICES I-43572 001-30-5310 R & M BUILDIN ICE MAKERS 000000 33.33 J-01490 LAWN LAND I-190604 001-30-5325 R & M MOTOR V BAR OIL,2 CYCLE OIL 000000 23.81 1-03010 WEBB AUTO PARTS I-5021 001-30-5325 R & M MOTOR V AIR & OIL FILTERS,TIRE PLUGS 000000 8209 3-03680 WHITMIRE I-4008 001-3M420 CONTRACTUAL S STORM DAMAGE CLEAN UP 000000 1,903.24 I-08690 O'REILLY AUTO PARTS I-104590 001-30-5325 R & M MOTOR V OIL FILTERS,WASHER SOLV,OILDRY 000000 5.43 DEPARTMENT 30 STREETS TOTAL: 2,723.90 12 6/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 :NDOR SET: 99 JND : 001 GENERAL FUND :PARTMENT: 32 PARKS NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )-00790 COUNTY BUILDING CENTER I43789 001-32-5245 MINOR TOOLS OIL PIPE PVC DRAIN 000000 7.64 140930 ENDERBY GAS COMPANY I-43790 001-32-SdcO MOTOR VEHICLE PROPANE 000000 84.94 )-07310 HARBOR FREIGHT TOOLS I-164695 001-32-5245 MINOR TOOLS CHAINSAW SHARPENER 000000 69,98 )-09990 SCHERTZ FARM & SEED I43791 001-32-5375 MINOR EQUIPME GREASE GUN,TRIPLE BALL 000000 57.00 DEPARTMENT 32 PARKS TOTRL: 219.56 13 9/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 :NDOR SET: 99 !ND : 001 GENERAL FUND :PARTMENT: 36 VEHICLE MAINTENANCE :NDUR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 1-00790 COUNTY BUILDING CENTER I-10007096 001-36-5375 MINOR EQUIPME AIR COUPLERS 000000 8.09 141240 INLAND TRUCK PARTS CO. I-43465 001-36-5375 MINOR EQUIPME HIGH PRESSURE HOSE,ADAPTERS 000000 7.52 1-02140 RADIO SHACK I-43732 001-36-5375 MINOR EQUIPME EPSON INK BLACK & COLOR 000000 33.49 1-03010 WEBB AUTO PARTS I-5021 001-36-5325 R & M MOTOR V AIR OIL FILTERS,TIRE PLUGS 000000 4.03 1-07310 HARBOR FREIGHT TOOLS I-164695 001-36-5375 MINOR EQUIPME HOOK KEY BOX,HOSE REEL 000000 133.98 3-08690 O'REILLY AUTO PARTS I-104590 001-36-5325 R & M MOTOR V OIL FILTERS,WASHER SOLV,DILDRY 000000 2.71 1-12840 TEXAS EMISSIONS PROGRAM I-43606 001-36-5325 R & M MOTOR V ELECTRONIC TRANSMISSION 000000 178 DEPARTMENT 36 VEHICLE MAINTENANCE TOTAL: 190.fi0 D/15/2004 222 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 :NDOR SET: 99 IND : 001 GENERAL FUND :PARTMENT: 42 Library :NL�o,t f" NAME ITEM B GIL ACCOUNT NAME DESCRIPTION CHEGl;# AMOUNT f-01i60 HEALTH I-43779 00142-5225 MAGAZINES & S SUBSCRIPTION 000000 24.00 1-01510 LIBRARY JOURNAL I-43781 001-42-5225 MAGAZINES & S SUBSCRIPTION 000000 141.00 1-01860 NATIONAL GEOGRAPHIC I-43782 001-42-5225 MAGAZINES & S SUBSCRIPTION 000000 34.00 I-02170 REINERT PAPER & CHEMiCA I-43784 I43380 POPULAR SCIENCE I-43783 1-05220 SPORTS ILLUSTRATED I-43780 1-12300 NAEIR I-43785 1-12300 NAEIR I-43820 1-12740 DENNIS LITTLE JR. I-43832 001-42-5265 CLEANING SUfiP CLEANING SUPPLIES 000000 58.92 001-42-5225 MAGAZINES & S SUBSCRIPTION 000000 18.95 001-42-5225 MAGAZINES & S SUBSCRIPTION' 000000 83.44 001425270 PROGRAMS AND BIG BOX O' TOYS 000000 48.00 00142-5270 PROGRAMS AND CRAFTS 000000 32.00 00142-5420 CONTRACTUAL S SUPPORT SERVICE 000000 30.00 DEPARTMENT 42 Librar•y TOTAL: 470.31 l� ►W5/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 :NDOR SET: 99 JND : 001 GENERAL FUND :PARTMENT: 44 Coamunity Center whiwicNAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT HOW COMMERCIAL SERVICES I-43572 001-44-5310 R & M BUILDIN ICE MAKERS 000000 100400 DERARTMENT #4 Gaueunity Center VENDOR SET 001 GENERAL FUND TOTAL: 100.00 TOTAL: Bac29.43 9/1512004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 :NDOR SET: 99 JND 008 ENTERPRISE FUND :PARTMENT: 10 Mayor and City Council :Nbud NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT J-08400 FRANKLIN LEGAL PUBLISHI I-2000507 008-10-5420 CONTRACTUAL S UPDATE CODE OF ORDINANCES 000000 750.00 DEPARTMENT 10 Mayor and City Council TOTAL; 750,00 17 )/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 :NDOR SET: 99 IND : 008 ENTERPRISE FUND :PARTMENT: 15 Administration :NDUN NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 1-00840 DENTON PUBLISHING CO. I-43756 008-15-523@ ADVERTISING HELP WANTED - STREETS 000009 41.i2 1-01920 NICHOLS, JACKSON, DILLA I-43831 008-15-5425 LEGAL SERVICE GENERAL LEGAL SERVICES 000000 772,88 142170 REINERT PAPER it CHEMICA I-43752 008-15-5245 JANITORIAL SU CLEANING SUPPLIES 000000 15.91 1-02300 SANGER COURIER I-43835 008-15-5230 ADVERTISING SPORTS PAGE,LEGAL NOTICES 000000 252.00 )43050 WILLIAM C. SPORE I-43834 008-15-5420 CONTRACTUAL S DOWN PAYMENT ON AUDIT 000000 500.00 1-03280 US METRO I-410 008-15-5510 TELEPHONE SER METRO LINE 000000 43.00 DEPARTMENT i5 Adnini�tratian TOTAL: 1,624.91 V1512004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 :NDOR SET: 99 1ND : 008 ENTERPRISE FUND :PARTMENT: 19 Data Processing NAME ITEM # G/L ACCOUNT NAMEDESCRIPTION CHEGI,# AMOUNT I-11820 THE STEWART ORGANIZATID I-43806 008-19-5315 R & M MACHINE COPIES USED 000000 132,35 DEPARTMENT 19 Data Pracessing TOTAL. 132.35 6/15/2004 2;32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE; 16 =NDOR SET; 99 1ND ; 008 ENTERPRISE FUND :PARTMENT; 36 Vehicle Maintenance :6urt' NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 140790 COUNTY BUILDING CENTER I-10007096 008-36-5375 MINOR EQUIPME AIR COUPLERS 000000 8.08 I41240 INLAND TRUCK PARTS CO. I-43465 008-36-5375 MINOR EQUIPME HIGH PRESSURE HOSE,ADAPTERS 000000 7.51 142140 RADIO SHACK I-43732 008-36-5375 MINOR EQUIPME EPSON INK BLACK & COLOR 000000 33.49 1-03010 WEBB AUTO PARTS I-5021 008-36-5325 1-07310 HARBOR FREIGHT TOOLS I-164695 008-36-5375 H8690 O'REILLY AUTO PARTS I-104590 008-36-5325 l-12840 TEXAS EMISSIONS PROGRAM I-43606 008-36-5325 R & M MOTOR V AIR & OIL FILTERS, TIRE PLUGS 000000 MINOR EQUIPME HOOK KEY BOX,HOSE REEL OCT0000 R & M MOTOR V OIL FILTERS,WASHER SOLV,OILDRY 000000 R & M MOTOR V ELECTRONIC TRANSMISSION 000000 DEPARTMENT 36 Vehicle Maintenance TOTRL; 4.03 133.97 2,70 i90.5fi 20 3/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER, PAGE: 17 :NDOR SET: 99 IND : 008 ENTERPRISE FUND :PARTMENT: 50 Water 111Uurt ,: NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECi;# AMOUNT 1-00640 COMMERCIAL SERVICES I43572 008-50-5310 R & M BUILDIN ICE MAKERS 000000 33.34 �-01430 LAWN LAN➢ I-190604 008-Jv-J325 R M MOTOR V BAR OIL,"c CYCLE OIL 142600 TEEX I-43442 008-50-5235 DUES REGiST 5 RENEWALS 000000 625.00 1-02910 UPPER TRINITY I-270410 008-50-5385 WATER PURCHAS VOLUME & DEMAND CHARGE 000000 2,196.00 1-02910 UPPER TRINITY I-270410 008-50-5420 CONTRACTUAL S VOLUME & DEMAND CHARGE 000000 7,916.67 1-02910 UPPER TRINITY I-270410 008-50-5420 CONTRACTUAL S A➢MIN FEE 000000 1,630.00 -03010 WEBB AUTO PARTS I-5021 008-50-5�5 R � M MOTOR V AiR � OIL FILTERS, TIRE PLUGS 000000 8.09 M18690 O'REILLY AUTO PARTS I-104590 008-50-5325 R & M MOTOR,V OIL FILTERS,WASHER SOLV,OILDRY 000000 5.43 148690 O'REILLY AUTO PARTS I43734 008-50-5325 R & M MOTOR V HITCH PIN & BALL,MOUNT 000000 33.97 118690 O'REILLY AUTO PARTS I-43734 008-50-5325 R & M MOTOR V HITCH PIN & BALL,MOUNT,NUTS 000000 40.49 149550 SOUTHWEST CHEMICAL I-75170 008-50-5223 CHEMICAL SUPP 15 150LB CL2 000000 1,020.00 1-12410 D&W UTILITY SUPPLY I410064 008-50-5360 R & M OTHER POLY LINE 000000 391.33 1-12410 D&W UTILITY SUPPLY I410064 008-50-5372 WATER METER & METER TESTED 000000 25.00 DEPARTMENT 50 Water TOTAL: 13,949.13 21 V15f2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 :NDOR SET: 99 JND : GG8 ENTERPRISE FUND :PARTIIENT: 52 Waste Water Collection :NLurt' NAME. ITEM # GIL ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 1-01290 J&K LIGHTING & SUPPLY I-3i79 008-52 %Jcc3 CHEMICAL SUPP LIFT DEGREASER CLEANER BOOSTER GGDDGG 4 731.00 J-&fc:6W S&S TELEMETRY I-01v23 4G8-52-5315 R & M LIFT ST RERAIR PUMP ,90GG0G 335.0a� 1-12410 D&W UTILITY SUPPLY I41N64 N&52-6070 SEWER MAIN & PIPE NOON 124.8O DEPARTMENT 52 Waste Watet� Collection TOTAL: 5,190.80 0/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 ENDOR SET: 99 JND : 008 ENTERPRISE FUND :PARTMENT: 54 Waste Water Treatment Nv ,, NAME ITEM # G/L .ACCOUNT NAME DESCRIPTION CHECK;# AM;]UNT 3-01490MLAWN LAND N I-190604 008-54-5325 R & M MOTOR V BAR OIL,2 CYCLE OIL 000000 23.80 3-02260 S&S TELEMETRY I-1022 008-54-5329 R & M SEWER P CHECK LIFT PUMP 000000 320.00 3-03010 WEBB AUTO PARTS I-5021 008-54-5325 R & M MOTOR V AIR & OIL FILTERS,TIRE PLUGS 000000 8.09 3-03060 WILLIAMS WASTEWATER LAB I43844 008-54-5270 LABORATORY SU OCT & NOV 000000 930.00 3-08690 O'REILLY AUTO PARTS I-104590 008-54-5325 R & M MOTOR V OIL FILTERS,WASHER SOLV,OILDRY 000000 5.43 3-12870 ELECTRIC CONTROL & SWIT I4834 008-54-5329 R & M SEWER P STARTER & INSTALLATION 000000 506.53 DEPARTMENT 54 Waste Water Treatment TOTAL: 1,793.85 ��3 )/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 _NDOR SET: 99 1NB : 008 ENTERPRISE FUND :PARTMENT: 58 Electric Department :ultra NAME ITEM # G/L ACCOUNT NAME DESCRIPIION CHECK# AMOUNT 140640 COMMERCIAL SERVICES I-43572 008-58-5420 CONTRACTUAL S ICE MAKERS 009000 33.33 1-00790 COUNTY BUILDING CENTER I-10007068 008-58-6020 1-01240 INLAtdD TRUCK PARTS CO. I-43465 008-58-53`5 i-02300 BANGER COURIER t-02690 TECHLINE 1-03010 WEBS AUTO PARTS I-03680 WHITMIRE I-43835 008-58-5450 I-i610349 008-58-6020 I-5021 008-58-5325 I-43703 008-58-5420 I-04160 COMET CLERNERS I-43704 008-58-525.5 I-05350 TX EXCAVATION SAFETY SY I-4250 008-58 54EO 1-08690 O'REILLY AUTO PARTS I-104590 008-58-5325 IMPROVEMENTS PVC ELBOW,VALVE 000000 c^.88 R M MOTOR V HIGH PRESSURE HOSE,ADAPTERS 000000 96,86 ECONOMIC DEVE SPORTS PAGE,LEGAL NOTICES 000000 50,00 IMPROVEh�NTS SPLICES 000000 330.00 R & M MOTOR V AIR &OIL FILTERS, TIRE PLUGS 000000 8.09 CONTRACTUAL S TREE TRIMMING 000000 236.56 WEARING ARPAR CLEANING 000000 154.15 CONTRACTUAL 5 MESSAGE FEES 000000 58.45 R � M MOTOR V OIL FILTERS,WASHER SOLV,OILDRY 000000 5.43 DEPARTMENT 58 Electric Bepart®ent TOTAL: 975.75 VENDOR SET 008 .ENTERPRISE FUNB TOTAL: REPORT GRAND TOTAL: 24,607.35 32, 83E. 78 24 6/15/2004 2:32 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 G/L ACCOUNT TOTALS = -- �==LINE ITEM= _- ANNUAL BUDGET OVER :AR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDS l04-2005 001-10 420 CONTRACTUAL SERVICES 750.00 400 . 648.68- Y 001-15-5230 ADVERTISING 293.13 21500 2,206.87 001-15-5245 JANITORIAL SUPPLIES 15.91 500 484xO9 001-15-5420 CONTRACTUAL SERVICES 500,00 13,200 12,700900 001-15-5425 LEGAL SERVICES 772,89 51200 41427.11 001-15-5510 TELEPHONE SERVICES 43.00 61000 5,957.00 001-20-5245 JANITORIAL SUPPLIES, ETC. 31.81 500 468.19 001-20-5260 SAFETY EQUIPMENT 11001290 31,451 30,449*10 001-20-5325 R & N MOTOR VEHICLE 152.98 10,000 91645.51 001-20-5420 CONTRACTUAL SERVICES 64,01 10,485 10,380.99 001-22-5248 DOG POUND EXPENSE 404,50 51000 41595.50 001-22-5325 R & M MOTOR VEHICLE 5.43 500 494.57 001-24-5235 DUES & REGISTRATION 150.00 19,250 18,560.00 001 24-5325 R & M MOTOR VEHICLE 123,70 71000 61876.30 001-24-5375 MINOR EQUIPMENT 54,00 99800 91746.00 001-24-5420 CONTRACTUAL SERVICES 100.00 31300 31160.00 001-26-5420 CONTRACTUAL SERVICES 30.00 16,000 15,970.00 001-28-5245 JANITORIAL SUPPLIES 31.80 13000 968,20 001-30-5310 R & M BUILDING 33.33 41020 3,966.67 001-30-5325 R & M MOTOR VEHICLE 37.33 10,000 91962,67 001-30-5370 STREET/SIDEWALK MAINT. 750.00 50,000 49,250*00 001-30-5420 CONTRACTUAL SERVICES 1,903.24 15,000 13,096,76 001-32-5245 MINOR TOOLS 77,62 41500 4,422.3E 001-32-5320 MOTOR VEHICLE FUEL 84.94 81000 71915,06 001-32-5375 MINOR EQUIPMENT 57.00 11900 1184100 001-36-5325 R & M MOTOR VEHICLE 7.52 11000 992.48 001-36-5375 MINOR EQUIPMENT 183.08 41500 41316,92 001-42-5225 MAGAZINES & SUBSCRIPTIONS 301939 11065 763.61 00142-5265 CLEANING SUPPLIES 58.92 400 341.08 00142-5270 PROGRAMS AND LIBRARY SUPPL 80000 23000 11920.00 001-4c 5420 CONTRACTUAL SERVICES 30.00 21440 2,410.00 001-44-5310 R & M BUILDING 100.00 51000 4,900.00 008-10-5420 CONTRACTUAL SERVICES 750,00 400 350.00- Y 008-15 5230 ADVERTISING 293.12 21500 2,206.88 008-15-5245 JANITORIAL SUPPLIES 15.91 500 484,09 008-15-5420 CONTRACTUAL SERVICES 500,00 13,200 12,700.00 008-15-5425 LEGAL SERVICES 772.88 51200 4,427.12 008-15 5510 TELEPHONE SERVICES 43.00 61000 51957,00 008-19-5315 R & M MACHINES 132.35 14,991 141B58aG5 008-36--5325 R & M MOTOR VEHICLE 7.51 11000 992.49 008-36-5375 MINOR EQUIPMENT 183.05 41500 41316.95 008-50-223 CHEMICAL SUPPLIES 11020.00 51000 3598100 008-50-5235 DUES & REGISTRATIONS 625.00 21500 11875.00 008-50-5310 R & M BUILDING 33.34 21000 1796GX66 008-50-5325 R & M MOTOR VEHICLE i11.79 5,000 41599.65 _ ====GROUP BUDGET---==_ ANNUAL BUDGET OVER BUDGET AVAILABLE BUDS 25 )/15/2004 2:32 PM REGULAR DEPARTMENT PAYM-ENT REGISTER PAGE: 22 :AR ACCOUNT 008-50-5360 008-50-5372 008-50-5385 008-50-5420 008-52-5223 008-52-5315 008-52-6070 008-54-5270 00$-54-53c5 008-54-5329 008-58-5255 008-5$-5325 00$-58-5420 008-58-5450 008-58-6020 NAME R & M OTHER WATER METER & BOXES WATER PURCHASE CONTRACTUAL SERVICES CHEMICAL SUPPLIES R & M LIFT STATION SEWER MAIN & MANHOLES LABORATORY SUPPLIES R & M MOTOR VEHICLE R & M SEWER PLANT WEARING APPAREL R & M MOTOR VEHICLE CONTRACTUAL SERVICES ECONOMIC DEVELOPMENT IMPROVEMENTS G/L ACCOUNT TOTALS ** AMO10I11 391.33 25,00 2,19GV 00 9, 546,67 4, 731.00 335.00 i24.80 930.0Q 37, 3.2 826,53 154.15 110.38 328.34 50.00 332.88 ** 2004-2005 YEAR TOTALS *# 32,$36.78 —== LINE ITEM===== -=GROUP BUDGET=—=== ANNUAL BUDGET OVER ANNUAL BUDGET OVER BUDGET AVAILABLE BURG BUDGET AVAILABLE BURG 80, 000 61000 1000 17500 25,000 1000 8,000 3000 1750 1000 1000 1500 78,000 3000 260, Qt00 ** DEPARTMENT TOTALS ** 79, 60$. 67 15,975.00 57, 804.00 123,953.33 1269200 79,665,00 187120 7, 070.00 1, 712.68 81173. 47 7, 845.85 7,381,02 77,671.66 6, 950.00 259,667.12 ACCT NAME AMOUNT 001-i0 MAYOR &CITY COUNCIL 750.00 001-15 ADMINISTRATION i,624.93 001-20 POLICE 1,250.70 001-22 ANIMAL CONTROL 40193 00124 FIRE DEPARTMENT 427.70 001-26 MUNICIPAL COURT 30.00 001-28 ENFORCEMENT/INSPECTION 31.80 001-30 STREETS 2,723.90 001-32 PARKS 219,56 001-36 VEHICLE MAINTENANCE 190.60 001-42 Library 470,31 0144 Community Center 100.00 001 TOTAL GENERAL FUND 8,229.43 00$-10 Mayor and City Council 750,00 008-IS Adainistratian 1,624.91 008-19 Data Processing 132,35 008-36 Vehicle Maintenance 190.56 008-50 Water 13,94113 008 52 Waste Water Collection 5,190.80 008-54 Waste Water Treatment IIT33.85 26 V15l2004 2*23*2 PM REGULAR DEPARTMENT PAYMENT REGISTER ** DEPARTMENT TOTALS# ACCT NANE AMOUNT 008-58 Electric Deputaent 915.75 008 TOTAL ENTERPRISE FUND 24,607.35 ** TOTAL * 32,836.78 �* END OF REPORT ** PAGE; 23 27 MEMO October 18, 2004 To: Honorable Mayor and City Council Fr; Rose Chavez, City Secretary/Assistant City Manager Re; Item 4 -Discussion Osage Aggregates This item has been placed on the agenda to allow Osage an opportunity to address the concerns some of the Council may have regarding Phase If of the Street, Water, and Wastewater project. The one important factor staff wants to express is that when the bids went out on this project, Mark Owens, our engineer at that time, addressed council on how we could pave more streets if we did not have all the expense for technical engineering, surveying, and engineering fees.. Council did agree to proceed. Both Texas Electrical and Osage were only given ariel photos with the streets we planned to do. There have been some issues concerning the work of both contractors. The contractors on both Phases of our construction projects have done their best to address our concerns and get them corrected. The Minhinnett sewer issue will be addressed by Curtis Stringfellow, owner of Osage Aggregates. They are concerned that there has been so much misconception regarding the installation of both utility lines. They will also address council regarding this issue. October 18, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 5 -Change Order for Phase III Jack will address this item regarding change order. Staff did contact our City Attorney concerning this matter. 29 October 18, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 6 -Franklin Smith's Request for Sewer Tap Franklin Smith will be here to address this item in regards to a sewer tap to his property. He has visited with staff and was advised that his sewer tap would be $2000.00, He is asking council to reduce the amount based on his circumstances. Franklin Smith will address council concerning the circumstances relating to this matter. Please see attached minutes dated February 6, 1995. 30 IF No Ar" We f1 � • `ttIF L s`Y .Y % � �. , a •� 1. . Fay rtuinnil MseettnA 0=0 `4 :.. 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Fee D'.„o-f i5lnnl� [�fiTiitaL- Fi-1 • IN £ fit. - IF Let IF IF IF ..We IF I Fee a' VF Ft_•3' 3 Se It 41 Ate IF IF F®r I IF IN IN Z IF ILL 'IF NIel I IF } Ft 9 IF V 3 7 ILL IF IF IF Ar IF MEMO October 1 S, 2404 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 7 -Consulting Services with Grant Works Grant Works has succeeded in qualifying us for the Parks Grant and this is normal procedure to proceed with this project. J 32 r Agreement ADMINISTRATIVE CONSULTANT SERVICES THIS AGREEMENT, MADE THIS DAY OF 2004, BY AND BETWEEN CITY OF SANGER, hereinafter referred to as the Client, and GRANTWORKS, INC., Sugar Land, Texas, hereinafter referred to as the Consultant. . SCOPE OF BASIC SERVICES A. Consultant agrees to render Client the professional management services for Client's 2003 Program Year Texas Recreation and Parks Account Program (TRPA) project, TPW Contract #54-00037, as administered by the Texas Parks and Wildlife Department (TPW), hereinafter referred to as the Department, as provided in the provisions titled, "Scope of Basic Services" and attached hereto and incorporated by reference herein. . TIME OF PERFORMANCE A. The time of services of Consultant shall commence upon award of contract by City of Sanger City Council. In any event, all services required and performed hereunder shall be completed within either 3 years of TPW-contract award (1,095 days) or project close-out, as defined by Department, whichever is later. II1. COMPENSATION AND METHOD OF PAYMENT A. For and in consideration of the foregoing, Client agrees to pay Consultant a base fee of Four Thousand Four Hundred Sixty Four and no/100 Dollars, ($4,464.00), in accordance with the following schedule. All payments are conditioned upon submission by Consultant of invoices. The fee shall be based upon satisfactory completion of services identified in Part III — Scope of Basic Services (attached hereto and incorporated by reference herein) and payable based upon the following identified milestones: Milestones Amount 1. Application preparation and cultural resources survey fee $11786.00 2. Establish files, record keeping system, and accounting system 450.00 3. 50% of construction activities completed 889.00 4. 90% of construction activities completed 889.00 5. Filing of all required close-out information 450.00 TOTAL $4,4464.00 IV. ADDITIONAL SERVICES A. If authorized in writing by Client, the Consultant shall furnish Additional Services of the following types which are not considered riormal or customary Basic Services; these will be paid for by the Client at an hourly rate of Seventy-five and no/100 Dollars ($75.00). 1. Preparing to serve, or serving, as a consultant or witness for Client in any litigation, other legal or administrative proceeding involving this project. 2. Preparation of financial statements and records normally generated by the Client to satisfy project regulations. V. CHANGES AND AMENDMENTS A. The Client may, from time to time, request changes in the scope of services of the consultant to be performed hereunder. Such changes, including any increase or decrease in the amount of the Consultant's compensation, which are mutually agreed upon by and between the Client and the Consultant, shall be incorporated in written amendments to this Contract. VI. ASSIGNABILITY A. The Consultant shall not assign any interest on this Contract, and shall not transfer any interest in the same (whether by assignment or notation), without the prior written consent %J the Client thereto: Provided, however, that claims for money by the Consultant from the Client under this Contract may be 33 assigned to a bank, trust company, or other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished promptly to the Client. VII, RECORDS AND AUDITS A. The Consultant shall insure that the Client maintains fiscal records and supporting documentation for all expenditures of funds made under this Contract. Client shall retain such records, and any supporting documentation, for the greater of three years from closeout of the Contract or the period required by other applicable laws and regulations. VII1. MISCELLANEOUS PROVISIONS A. This Contract shall be construed under and accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. B. This Agreement shall be binding upon and ensure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representative, successors and assigns where permitted by this Agreement. C. In any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or u n enforceability shall not affect any other provision thereof and this Agreement shall not be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. D. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursement in addition to any other relief to which such party may be entitled. E. It is agreed that all information, data, reports and records and maps as are existing, available and necessary for the carrying out of the work outlined in this Contract shall be furnished to the Consultant by the Client and its agencies. No charge will be made to Consultant for such information and the Client and its agencies will cooperate with Consultant in every way possible to facilitate the performance of the work described in this Contract. F. The Client's contact persons with the Consultant shall be the Mayor and City Secretary. IX. TERMS AND CONDITIONS A. This Agreement is subject to the provisions titled, "Part II Terms and Conditions" and attached hereto and incorporated by reference herein. IN WITNESSETH HEREOF, the Client and the Consultant have executed this Agreement as of the date indicated above. GRANTWORKS, INC. CITY OF SANGER 2906 DEER CREEK DRIVE SUGAR LAND, TEXAS 77478 BY: BY: TOMMY KINCAID, MAYOR ATTEST: BY: ROSE CHAVEZ, CITY SECRETARY TRPA Project Management Contract 2 GrantWorks, Inc. 0 4 CONTRACT FOR CONSULTANT SERVICES PART It - TERMS AND CONDITIONS 1. PERSONNEL, The Consultant represents it has or will secure at its own expense, all personnel required in performing the services under this Contract. Such personnel shalt not be employees of or have any contractual relationship with the Client. All of the services required hereunder will be performed by the Consultant or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and Local law to perform such services. All of the work or services covered by this Contract can be subcontracted without prior written approval of the Client. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this Contract. 2. REPORTS AND INFORMATION. The Consultant, at such times and in such forms as the Client may require, shall furnish the Client periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. 3. COPYRIGHT. No report, maps, or o#her documents produced in whole or in part under this Contract shall be the subject of an application for copyright by or on behalf of the Consultant. 4. INDEMNIFICATION. Consultant shall comply with the requirements of all applicable laws, rules and regulations, and shall exonerate, indemnify, and hold harmless the Client and its agency members from and against them, and shall assume full responsibility for payments of Federal, State and local taxes on contributions imposed or required under the Social Security, worker's compensation and income tax laws. 5. COMPLIANCE WITH lOCA! LAWS. The Consultant shall comply with all applicable laws, ordinances and codes of the State of Texas and local governments, and the Consultant shall save the Client harmless with respect to any damages arising from any tort done in performing any of the work embraced by this Contract. 6. TERMtNAT10N OF CONTRACT FOR CAUSE. If, through any cause, the Consultant shall fait to fulfill in a timely and proper manner his/her obligations under this Contract, or if the Consultant shalt Violate any of the covenants, agreements, or stipulations of this Contract, the Client shall thereupon have the right to terminate this Contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. to such event, all finished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Contract shall, at the option of the Client, become its property and the Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the Consultant shall not be relieved of liability to the Client for damages sustained by the Client by virtue of any breach of the Contract by the Consultant, and the Client may withhold any payments to the consultant for the purpose of set-off until such time as the exact amount of damages due the Client from the Consultant is determined. 7. TERMINATION FOR CONVENIENCE OF CLIENT. Either the Client or the Consultant may terminate this Contract at any time by giving at least ten (10) days notice in writing to the Consultant. If the Contract is terminated by the Client as provided herein, the Consultant will be paid for the time provided and expenses incurred up to the termination date. If this Contract is terminated due to the fault of the Consultant, Paragraph 7 hereof relative to termination shalt apply. 8. CIVIL RIGHTS ACT OF 1964. Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits, TRPA Project Management Contract 3 GrantWorks, Inc. 35 r or be subjected to discrimination under any program or activity receiving Federal financial assistance. 9. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Contract, the Consultant agrees as follows: A. The Consultant will not discriminate against any employee or applicant for employment because of race, creed, sex, color or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, sex, color or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Client setting forth the provisions of this non-discrimination clause. B. The Consultant will, in all solicitation or advertisements far employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, or national origin. C. The Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. D. The Consultant will include the provisions A. through C. in every subcontract or purchase order unless exempted. 10. INTEREST OF MEMBERS OF CLIENT. No member of the governing body of the Client and no other officer, employee, or agent of the Client who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract, and the Consultant shall take appropriate steps to assure compliance. 11. INTEREST OF OTHER LOCAL PUBLIC OFFICIALS. No member of the governing body of the Client and no other public official of Client, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and the Consultant shall take appropriate steps to assure compliance. 12. INTEREST OF CONSULTANT AND EMPLOYEES. The Consultant covenants that it presently has no interest and shalt not acquire interest, direct or indirect, in the project area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The Consultant further covenants that in the performance of this Contract, no person having any such interest shall be employed. 13. SECTION 503 HANDICAPPED (IF $2,500 OR OVER) AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS: A. The contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based TRPA Project Management Contract 4 GrantWorks, Inc. 36 !G upon their physical or mental handicap in all employment practices such as the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and for training, including apprenticeship. Be The contractor agrees to comply with rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. C. In the event of the contractor's non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. D. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notices shall state the contractor's obligation to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment, and the rights of applicants and employees. E. The contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the contractor is bound by the terms of Section 503 of Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. F. The contractor will include the provisions of this clause in every subcontract or purchase order of $2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding upon each subcontractor with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for non-compliance. TRPA Project Management Contract GrantWorks, Inc. 37 CONTRACT FOR MANAGEMENT SERVICES PART 111- SCOPE OF BASIC SERVICES A. Project Management 1. Provide general advice to the Client and its staff with respect to the implementation of the project and regulatory matters. 2. Furnish necessary forms and, procedures for implementation of the project. 3. Provide technical assistance to Client personnel who will be directly involved in the program for routine tasks, using the Texas Recreation and Parks Account Program (TRPA) — Instructions for Approved Projects manual. 4. Assist Client in developing a record keeping system consistent with program guidelines, including the establishment and maintenance of program files. 5. Serve as liaison for the Client during normal monitoring visits by staff representatives from the Texas Parks and Wildlife Department (TPW). 6. Assist Client in meeting all special condition requirements identified in the Department contract. 7. Prepare and submit to Department Client's required Quarterly Progress Report. 8. Assist Client in meeting citizen participation, flood prevention, and Section 504 requirements as may be required for participation in the TRPA. B. Financial Management 1. Assist Client in proving its ability to manage the grant funds to the state's audit division. 2. Assist Client in establishing and maintaining a Direct Deposit account and/or separate local bank account, journals and ledgers. 3. Assist Client in submitting the Direct Deposit Authorization Form and/or Depository/Authorized Signatory form to Department, if required. 4. Assist Client in preparation of reimbursement requests from Department and disbursements of funds within the allotted time period. C. Environmental Review / Cultural Resources Survey 1. Prepare any additional environmental assessment information as required by the Department. 2. Prepare a cultural resources survey as required by the Department. 3. Coordinate environmental clearance procedures with other interested parties. 4. Document consideration of any public comments. 5. Ensure compliance with Executive Order 11988 for projects in the flood plains. D. Acquisition if applicable to project► 1. Assist Client in obtaining two certified appraisals of parcels to be acquired, as required by Department. 2. Maintain a separate file for each parcel of real property acquired. 3. Determine necessary method(s) for acquiring real property. 4. Prepare correspondence with property owner(s). 5. Assist Client in negotiations with property owner(s). 6. Prepare required acquisition reports and submit to Department. E. Labor Standards 1. Assist Client in determining whether and/or what TRPA contract activities will be carried out in whole or in part via force account or volunteer labor. 2. Assist Client in determining whether or not it will be necessary to hire temporary employees to specifically carry out TRPA contract activities. 3. Assist Client in maintaining adequate documentation of personnel, equipment and materials expended/used and their costs. 4. Assist Client in documenting compliance with all federal and state requirements related to equal employment opportunity. TRPA Project Management Contract 6 GrantWorks, Inc. 38 a t 5. Assist Client in documenting compliance with all federal and state requirements related to minimum wage and overtime pay requirements. 6. Provide assistance to or act as local labor standards officer for this project. T Request wage rates and equipment usage rates from the TPW or General Services Commission. 8. Review bid packet, contract, advertisement for bid documents prepared by engineer for compliance with TRPA Program. 9. Conduct preconstruction conference and prepare minutes. 10. Process and submit change orders to Department prior to execution. F. Audii/C(ose-out Procedures 1. Prepare all required documentation to meet project close-out requirements. 2. Assist Client in responding to any monitoring findings and resolving any third party `claims. 3. Provide auditor with TRPA audit guidelines. 4. Notify Client of responsibility to submit annual audit to Department. TRPA Project Management Contract GrantWorks, Inc. October 18, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 8- Alarms and Sprinklers for Commercial Building Ordinance #06-07-04 David Pennington, Fire Chief, will be addressing this item. He is requesting that council consider that commercial buildings more than 3500 square feet will have sprinklers throughout the attic. Once the square footage meets the requirement of Uniform Fire Code 2004 (edition) the building will follow those code lines. ORDINANCE 06-07-04 THAT CHAPTER 39 OF TIE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE NUMBERED ARTICLE 3.2100, REQUIRING FIRE ALARMS AND FIRE SUPPRESSION SPRINKLERS FOR NEW COMMERCIAL BUILDINGS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF TIE CITY OF SANGER, TEXAS: Section 1. That Chapter 3 of the Code of Ordinances, City of Sanger, Texas, is hereby amended by adding an article, to be numbered Article 3.2100, which said article shall read as follows. "ARTICLE 3.2100 FIRE ALARMS AND FIRE SUPPRESSION SPRINI�,ERS FOR COMMERCIAL BUILDINGS A. This article establishes fire alarm and fire suppression sprinkler requirements for newly constructed commercial buildings in the City of Sanger. B. All new commercial buildings must be furnished wish an operative fire suppression sprinkler � system throughout the' interior 'of the building. The sprinkler system may be either wet or dry, as determined by the Fire Chief, depending on the use of the building. There. must be a designated Fire Department Connection, solely for the use of the fire department; to boost the sprinkler system, on the exterior of the building. C. All newly constructed commercial buildings must have a fire alarm system, approved by the Fire Chief, for all interior areas of the building and off -site electronic monitoring of fire alarms must be provided. The fire alarm system shall include an audible and visual alarm on the exterior of the building." Section 2. All ordinances or parts of ordinances in conflict herewith are, to the -•- extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such, unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been `enacted by the City Council 66091 41 without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. - Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED, AND ADOPTED, this the 21st day of June 2004, by the City Council of the City of Sanger, Denton County, Texas. APPROVED: ommy Kincaid, Mayor a • f� i F�,S .� e o m, °+ e° �'. o �o{e°�� R�`; CITY ATTORNEY 42 October 18, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item �-Metal Building Ordinance #02-03-04 This item was tabled from the last City Council meeting. Ck? ORDINANCE 02-03-04 THAT CHAPTER 39 ARTICLE 3.1700, "METAL BUILDINGS", OF THE .CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED TO RESTRICT THE USE OF METAL BUILDINGS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That Chapter 3, Article 3.1700 of the Code of Ordinances, City of Sanger, Texas, is hereby amended to read as follows: "ARTICLE 3.1700 METAL BUILDINGS 3.1701 Use of Metal Buildings Restricted (a) This section establishes use of metal building requirements in zoning districts 134, B-2, B-3, and within all zoning districts within 250 feet of the Service Road of IH-35 on the East and the West and all Specific Uses which specify that the requirements of this section be met. (b) The exterior walls of the building shall be constructed of materials otlier than metal, including -and limited to: stone, cast stone, stucco, brick, limestone, granite, or native stone, with the exception of windows and doors. © A maximum of ten (10) percent of the building facade visible from the designated sheet may be comprised of "split face" concrete block. An alternative building material, consistent with the appearance of the materials listed above, may' be approved upon recommendation of the City Administrator to the Planning and Zoning Commission and City Council." Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional word, phrase, clause; sentence, paragraph, or section. 63408 44 Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DITLY PASSED, APPROVED, AND ADOPTED, this the 17th day of February A.D., 2004, by the City Council of the City of Sanger, Denton County, Texas. APPROVED: � to cald, Mayor Rosalie Chavez, City tRVV D j TO CITY ATTORNEY 63408 45 October 1 S, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 10 -Brooke Hill Village Preliminary Plat Thily s item was discussed in length at the Planning and Zoning meeting on Thursday�It was approved contingent upon)streets to conform with our subdivision regulations 31 feet back to back, all detention/retentionissues addressed to the City Engineer's satisfaction, all downstream and drainage improvements comply with drainage plan and meet City Engineer's requirements, and that both engineers work with retention/detention issues onLots 16 and 17 to where there will be maintenance supervision wether by deed restrictions or an agreed upon plan. In regards to Lot 16 and 17, it is not indicated on the plat what type of detention will be installed; we discussed the issues with the City Engineer. He indicated there will be a requirement for some type of detention; but that he is aware of Council's feelings regarding detention areas within the City limits. The issue will be addressed by either detention or improvements to the current system. Currently, the developer is analyzing the cost for these improvements. The City Engineer indicated that the Preliminary plat is a time to identify possible issues, and to review possibilities of handling these situations. These are issues that must be addressed and dealt with at the time of final platting. If they propose to do a detention area there will be very strict guidelines and design and supervisory conditions that meet Council approval. Construction/Drainage plans are not required in the preliminary process. During Final platting they are required. These issues should be dealt with at that time by both the City's engineer and the developers engineer. If the plan still does not meet Council approval, the final plat can be denied. I hope this will clear up any concerns you may have. October 18, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 11-Copperf eld Estates Preliminary Plat The Planning and Zoning denied this plat. A plat must be acted on within 30 days of receipt, unless a waiver has been received from the developer. The insufficient items on the engineer's letter have not been addressed, and a waiver has not been received. The surveyor indicated he did not feel the developer intended to proceed with this plat. C37 October 18, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 12-Nomination for Appraisal Review Board Council needs to nominate a candidate. Staff has no recommendations. er I TO: FROM: DATE: SUBJECT: DENTON C A11 Jurisdictions DCAD Board of Directors October 6, 2004 L APPRAI 391 1 Morse Street, P.O. Box 2816 www.dentoncad.com Nominees for Appraisal Review Board DISTRICT The Board of Directors of the Denton Central Appraisal District requests that your jurisdiction nominate a candidate for possible appointment to the Appraisal Review Board. We have enclosed the qualifications for appointment to the Appraisal Review Board, and a questionnaire form. Please have your nominees review the qualifications and fill out the enclosed questionnaire if possible. The questionnaire needs to be returned to the Appraisal District by November 15, 2004. The Board of Directors will make their decision at their December Board of Directors meeting. If you have any questions please call Kathy Williams at (940)349-3974. r K \^\ Cl J� Phone: 940-349-3800 Metro: 972-434-2602 Fax: 940-349-3801 4 9 El APPRAISAL REVIEW BOARD Qualification Appointment and Compensation Who. C_an Serve? To serve on the ARB, you must have lived in the appraisal district for at least two years before taking office. You don't need any special qualifications, but you may be ineligible to serve on the appraisal review board if the person is a member of the board of directors, an officer, or employee of the appraisal district, an employee of the comptroller, or a member of the governing body, officer, or employee of a taxing unit. In county of more than 100,000, a person is ineligible if the person: l . Has served all or part of three previous terms. 2. Is a former member of the board of directors, officer, or employee of the appraisal district. 3. If the person served as a member of the governing body or officer of a taxing unit for which the appraisal district appraises property, until the 4t' anniversary of the date the person ceased to be a member or officer. 4. Has ever appeared before the ARB for compensation. You also may not serve as an ARB member if you are closely related to a person who operates for compensation as a tax agent or is in the business of appraising property for property tax purposes in the appraisal district. Relatives barred are those within the second degree of consanguinity or affinity. If you knowingly violate this provision, you commit a class B misdemeanor. This provision took effect September 1, 1989, and applies only to ARB members serving terms that began after that date. The law also bars from ARB service members who contract with the appraisal district or with a taxing unit in the appraisal district. The bar applies if the member or a business entity in which the member has a substantial interest' contracts With- the appraisal° district or a taxing unit #hat participates in the appraisal district. Likewise, the same taxing units and the appraisal district are each prohibited from contracting with an ARB member or a business entity in which anARB member has a substantial interest. Substantial interest is defined as either: 1. Combined ownership by the member or the member's spouse of at least 10 percent of the voting stock or shares of the business. 2. Service by the member or the member's spouse as a partner, limited partner or officer in the business entity. You may also not serve if you hold some other paid public office. The Texas Constitution does not allow a person to hold more than one paid public office. m Our attorney has interpreted an officer to be a member of a Planning and Zoning Board, a member of a Zoning Board of Adjustments, an election official or any officer that has decision - making authority for any entity that the Appraisal District serves. S. B. 1017 requires the Comptroller to approve curricula, provide materials and supervise a course_ for training ARB members. The Comptroller shall issue certificates indicating course - _- . _. ..__. .. completion. All ARB members must complete the course or may not participate in A" hearings. ARB Terms and Size Members serve two-year staggered terms; approximately half the member's terms expire each yyear -Terms begin January 1. The appraisal district directors appoint ARB members by a in vote and record their decision in a resolution. ARB Compensation The ARB receives a $75.00 minimum for a half day and a maximum pay of $150.00 per day. ARB regular meetings are the third Wednesday of each month at 9:00 A.M. These monthly meetings are approximately six to eight hours long. ARB reappraisal hearings will start on a daily basis, as needed, from late May until the appraisal roll is approved usually in late July. Meetings will normally be from 9:00 A.M. to 5:00 P.M. In October reappraisal hearings will start on the third Wednesday and usually continue for about a week from 9:00 A.M. to 5000 P.M. Effective January 1, 1998, ARB's must provide hearing times in the evening and on a Saturday or Sunday. Currently the Board meets one night a week during the summer months unti18:00 P.NI. 51 The Board of Directors of the Denton Central Appraisal District is considering you as a possible member of the Appraisal Review Board. The Board of Directors will choose members for a two-year term. The selection will be made at the next Board meeting. Would you please answer the following questions and return to the District as soon as possible. Name Address Address Phone Jurisdiction 1. Would you be willing to serve?. If so you would need to be available from mid May until the end of July. The Board meets from 9*00 a.m. to 5*00 p.m. until the roll is certified. There will also be meetings periodically throughout the year. 2. Have you ever been an officer or employee of the appraisal district. 3. Have you ever served on the appraisal districts board of directors? 4. Have you ever been a member of the governing body or an officer of a taxing unit for which the appraisal district appraises property? If so, has it been the 4th anniversary of the date you ceased to be a member or officer? 5. Have you ever appeared before the ARB for compensation? 6. How long have you resided in Denton County? 7. Occupation 8. Do -you have any prior experiences serving on an appraisal review board or any board that has to do with property value? 9. Could you make a decision based on evidence rather than feelings for the taxpayer? 10. The property tax code requires that all property be valued at 100% of market value. Could you keep this in mind throughout the proceedings? 11. Would you be willing to work nights and weekends if necessary? The Board of Directors will notify you of their decision. Board of Directors 52 Denton Central Appraisal District IN on-Agencta Items 53 MONTHLY REPORT SANGER PUBLIC LIBRARY SEPTEMBER 2004 ACTIVITIES Submitted by Victoria Elieson HIGHLIGHTS: The library has received a donatioz3 of over 300 music CDs. This was part of a state-wide distribution of CDs as part of the settlement of an antitrust suit against music distributors. In addition, about 80 music CDs have been donated recently by. Sanger residents. As soon as they are cataloged, we will be offering a new service: music CDs for checking out. ADMII�tISTRATION: Completed the reports to the state about the Loan Star grant. The grant had been used to improve the Summer Reading Club. Replaced a bad power supply unit on one of the computers. Meetings attended: Denton County Library Advisory Board, 9/16, Plano NTRLS System Meeting, 9/23, Witchita Falls Library Board, 9/30 COLLECTION: Deleted books that had been missing for three inventories. CIRCULATION: Took a fresh set of books to the Senior Center. SPECIAL PROJECTS: The Friends of the Library booksale at the Sanger Sellebration netted $827.45. PROGRAMS: The Storytime theme was "Farms". Popular activities included: herding balloons through the library during the "Cows" program, playing Hide -the -Duckling, acting out Three Little Pigs with puppets, bouncing on Moms' knees during the "Horses" program and r6telling Three Billy Goats Gruff with a flannelboard. We also made butter, looked for lost cotton -ball sheep, played This -Little -Pig -Went -to - Market and each week had crafts and videos to go with the themes. 54 SEPTEMBER 2004 STATISTICS Sept 2003 Sept 2004 BORROWER CARDS. Last month 3002 3192 New cards 40 48 Cards withdrawn 0 4 Cards reactivated 110 3 TOTAL 3052 3239 CIRCULATION Adult Nonfiction 249 186 Nonfiction Videos 19 39 Adult Fiction 223 204 Interlibrary Loan 17 18 Junior Biography 12 0 Junior Fiction 89 99 Children's Nonfiction 123 121 Children's Fiction 324 255 Story Sacks 3 0 Leased books 97 137 Paperback Fiction 279 312 Magazines & Misc. 8 5 Audio Tapes 70 58 Videos 319 305 DVD 129 152 Renewals 301 313 TOTAL 2262 2204 INTERNET USERS 331 372 PROGRAMS Children's Programs 7 10 Children Attending 88 103 Adults Attending 29 38 VOLUNTEERS Number of Adults 4 3 Number of Juniors 4 3 Number of Hours 46 30 COLLECTION • Books 15419 15346 Leased books 148 166 Paperback Fiction 2642 2489 Audio Materials 433 502 Video Materials 700 815 DVD 66 101 — - - --- — --------Microfilm- _ - 66-- . _ ... - - - -- 67 TOTAL COLLECTION 19474 19486 REVENUE Fines $165044 $150.60 Copies $60.00 $85.95 ILL Postage $23.70 $27.75 Lost Materials $14.95 $11.97 New Cards $1.00 $1.75 TOTAL $265909 $278.02