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10/04/2004-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, OCTOBER 4, 2004 7:00 P.M. 301 BOLIVAR Municipal Court Chambers 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Executive Session: In Accordance with Texas Government Code, Subchapter D, Section 551.071 Consultation with City Attorney - Edward F. Wolski vs. City and Others. Council will convene into Executive Session at 301 Bolivar Street, 3. Reconvene into Regular Session and Consider action, if Any, on Item Discussed in Executive Session. Council will reconvene from Executive Session at 201 Bolivar Street. CONSENT AGENDA 4. a) Approve Minutes: b) Disbursements 5. Citizen's Input. 6. Consider and Possible Action on Mr. Minhinnett Concerning Installation of Sewer Line. 7. Consider and Possible Action on Awarding Bid for Installation of a Utility Metering System. 8. Consider and Possible Action on Sewer Main Pro -Rate Reimbursement Agreement Between the City Sanger, Texas and Brasha Builders, Inc. 9. Consider and Possible Action on Street Problem on 599 Walnut Cul-de-Sac. Lee is checking to see if the City owns the cul-de-sac. 10. Consider and Possible Action on Mr. &Mrs. Looper Drainage Problem at Rising Star Lane. 11. Consider and Possible Action to award Bid on Employees Health Insurance. 12. Consider and Possible Action regarding Ordinance #02-03-04 Metal Buildings, 13. Adjourn. Pursuant to the Texas Open Meetings Act,�.Chapter,551, Texas Government Code, one or more of the above items may be considered in exe�0t�ve��essiot}���'6d tot public. Any Erna action, decision or vote on such matter will be made in�elh ses io a Toll the clusi n ofth cutive se sion. kosmie Chavez, Cit Secret t &.bVat & Time Posted This facility is wheelchair accessib d d;scjsallle rking spaces are available. Requests for d accommodations or interpretive services Mtis be °48 hours prior to this meeting. Please contact the City Secretary's office at (940) 4584930 for further information. MINUTES. CITY COUNCIL SEPTEMBER 7, 2004 PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Jimmy Evans, Councilman Joe Higgs, Councilman Glenn Ervin, Councilman Mike Lawler OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Paula Morales Billing Coordinator, Roger Otwell, Joe Falls, Representative Greg Edwards Engineering Office. 1. Mayor Called Meeting to Order and led the Invocation, followed by the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes b) Disbursements Motion was made by Councilman Garza, and seconded by Councilman Evans. Motion carried unanimously. 3. Citizens Input. None 4. Conduct and Possible Action on Adoption of Ordinance #07-22-04 Annexing the Following Properties: A. ABSTRACT 725, S.F. LYNCH, SURVEY TRACT 14A, BEING 44.3076 ACRES, OLD DENTON COUNTY APPRAISAL DISTRICT TRACT lA(1). B. ABSTRACT 1241, TIERWESTER SURVEY, TRACT 2, BEING 103.99 ACRES, OLD DENTON COUNTY APPRAISAL DISTRICT SHEET 6, TRACT 1. Discussion regarding properties being annexed. Council agreed to remove Abstract 1241, Tierwester Survey, Tract 2, Being 103.99 Acres from the annexation ordinance. Ordinance #07-22-04 AN ORDINANCE ANNEXING THE HEREINAFTER DESCRIBED TERRITORY TO THE CITY OF SANGER, TEXAS AND EXTENDING THE BOUNDARIES OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN THE CITY LIMITS, AND GRANTING TO SAID TERRITORY AND TO ALL FUTURE INHABITANTS OF SAID PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID FUTURE INHABITANTS BY ALL OF THE ACTS AND ORDINANCES OF SAID CITY. Motion made by Councilman Evans to approve annexation Ordinance #07-22-04. Seconded by Councilman Lawler. Motion carried unanimously. 5. Conduct Public Hearing on Ranger Creek Estates Phase II (Abstract 1241 in the Henry Tierwester Survey being 17.424 Acres) to consider Zoning Change Request from "A" (Agricultural District) to SF-WGE. Mayor declared Public Hearing opened. There was no one who spoke for or against. Mayor declared Public Hearing closed. 6. Consider and Possible Action on Zoning Change Request from "A" (Agricultural District) to SF6"GE (Single Family 6=C-E) on Ranger Creek Estates Phase II (Abstract 1241 in the Henry Tierwester Survey being 17.424 Acres). Property is located on the South Side of McReynolds Road. City Manager indicated Planning and Zoning had approved this request. Motion was made by Councilman Evans to approve the zoning change request from All (Agricultural District) to SF&C-E (Single Family 6-GE) on Ranger Creek Estate Phase II (Abstract 1241 in the Henry Tierwester Survey being 17.424 Acres). Seconded by Councilman Higgs. Motion carried unanimously. 7. Consider and Possible Action on the Final Plat for Ranger Creek Estates, Phase 2, Being 17.424 acres in the Henry Tierwester Survey, Abstract 1241. Property is located on the South Side of McReynolds Road. Discussion on issues regarding the alleys and easements. Roger Otwell addressed City Council on the side setbacks. He was requesting council to consider 10 and 6' side setbacks to allow for rear entry garages. Discussion Motion was made by Councilman Higgs to approve final plat for Ranger Creek Estates Phase 2, and to allow the 10' and 6' side setbacks for rear entry garages. Lengthy discussion followed. Motion was amended by Councilman Higgs to eliminate the back easements on Block D Lot 16, give a variance on no alleys and to exclude Block A Lot 5 and 6 as the general notes are indicated in the engineer's letter, and to allow 10' and 6' side setbacks for rear entry garages. Seconded by Councilman Evans. OO�u�; In the original motion Council wanted to include Lot 15 Block D; however City Manager indicated they could not do Lot 15 due to the fact that plat has already been filed in the First Phase. Motion was amended to not include Lot 15. Motion carried unanimously. 8. Consider Action on Proclamation #09-14-04 Texas Federation of Women'0 Club and Wednesday Study Club of Sanger Councilman Evans made a motion to approve proclamation 09-14-04. Seconded by Councilman Ervin. Motion carried unanimously. 9. Adjourn. Minutes. City Council Workshop September 16, 2004 Present. Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Glenn Ervin, Councilman Mike Lawler, and Councilman Jimmy Evans Others Present: City Manager Jack Smith, City Secretary/Asst. City Manager Rose Chavez, Police Chief Curtis Amyx, Water Supt. Eddie Branham, Court Administrator Christy Punches, City Mechanic David Ervin, Street Supt. John Henderson, Billing Coordinator Paula Morales, Carroll McNeill and Woodrow Barton. 1. Mayor called meeting to Order. 2. Discussion of Fiscal Year Budget 2004/2005. Lengthy discussion followed concerning the tax rate. Issues addressed were as follows: a. Possibility of raising the tax exemption from $10,000.00 to $50,000. b. The need to set the money in a separate fund for the purchase of an Ambulance in the Fire Dept. c. The importance of setting the equipment in place to pursue with the City having their own ambulance service. The Council agreed that the need for an ambulance service would be a benefit for the community. The direction council took was to continue with budget reflecting a $.05926 tax rate. The other areas of discussion were the rates for electric. 3. Adjournment. MINUTES: CITY COUNCIL SPECIAL CALLED SEPTEMBER 16, 2004 PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Jimmy Evans, Councilman Joe Higgs, Councilman Glenn Ervin, Councilman Mike Lawler OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Paul Morales Billing Coordinator, Street Superintendent John Henderson, Chief Police Curtis Amyx, Electric Superintendent Mike Prater, Water Superintendent Eddie Branham, 1. Mayor Called Meeting to Order, led Invocation, followed by the Pledge of Allegiance. 2. Conduct Public Hearing on Purpose Budget for Fiscal Year 2004-2005. Mayor declared Public Hearing opened. No one spoke for or against. Mayor declared Public Hearing closed. 3. Adjournment. UU�tJ5 MINUTES: CITY COUNCIL, SEPTEMBER 20, 2004 PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Jimmy Evans, Councilman Joe Higgs, Councilman Glenn Ervin, Councilman Mike Lawler OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Paul Morales Billing Coordinator, Street Superintendent John Henderson, Chief Police Curtis Amyx, Electric Superintendent Mike Prater, Water Superintendent Eddie Branham, Rick Moran, Kenneth Minhinnett, Victoria Kelly, John Ray Looper, Kathleen Martin, Lee Allison. 1. Mayor Called Meeting to Order and Councilman Higgs led Invocation, followed by Councilman Ervin leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: b) Disbursements 3. Citizen's Input. Johnny Looper, 663 Rising Star Lane, indicated that it has been over a month and they have not had a response about the water drainage problem. City Engineer Lee Allison indicated that pictures had been taken. The county commissioner still has not contacted him on the matter. Kathleen Martin, 599 Walnut, addressed City Council regarding the street. Mrs. Martin expressed concern as to the method the street was being repaired. There was no curb or gutter. She complained in regards to people turning into her yard. She indicated the wanted the problem resolved and she also expressed that there was a property owner who had her section repaired. City Secretary indicated that the property owner was getting flooded in her garage. The contractors placed a drainage pipe that did not correct the problem and later they placed a concrete drainage brim. City Secretary did indicate the city does not have an easement in that cul-de-sac. Following a lengthy discussion the Mayor and the City Engineer addressed that they would see what could be done. This item will be added to the next agenda. 4. Consider and Possible Action on Mr. and Mrs. Summers in Regards to Request from Council for Submittal of Information. City Secretary had addressed the minutes concerning the motion approving the request for a copy of the tape from Mrs. Summers, City Attorney recommended that this was an item that City Council needed to act and direct staff on how to proceed. City Secretary advised that Mrs. Summers would not release a copy of the tape. She had advised that the only way she would release the tape would be if the City signed a release. Motion was made by Councilman Evans to release the check in the amount of $565.00 to Mr. and Mrs. Summers. Seconded by Councilman Ervin. Motion carried unanimously. 5. Consider and Possible Action onAdoption ofOrdinance No.#09-23-04 Adopting Fiscal Year Budget for 2004-2005. Discussion. ORDINANCE NO. #09-23-04 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, ADOPTING THE BUDGET FOR THE CITY OF SANGER, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005 PROVIDING FOR THE INTRA AND INTER DEPARTMENT AND FUND TRANSFERS; AND DECLARING AN EFFECTIVE DATE. Motion made by Councilman Evans to Adopt Ordinance No.#09-23-04 Adopting Fiscal Year Budget for 2004-ZOOS with excess money from Enterprise fund of $103,870.00 to be put into a special fund account for fire/ambulance. Seconded by Councilman Garza. Motion carried unanimously. 6. Consider and Possible Action onAdoption ofOrdinance No.#09-24-04 Adopting Tax Rate. Discussion. AN ORDINANCE OF THE CITY OF SANGER LEVYING THE AD VALOREM TAXES FOR THE YEAR 2004 (FISCAL Year 2004-ZOOS) AT A RATE OF $0,59260 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SANGER AS OF JANUARY 1, 2005, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF SANGER; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Motion made by Councilman it on Adoption of Ordinance No.#09-24- Adopting Tax Rate. Seconded by Councilman Lawler. Motion carried unanimously. 7. Consider and Possible Action on Request from Mr. Minhinnett Concerning Installation of Sewer Line, City Manager expressed that Mr. Minhinnett's letter was in regards to a sewer line that was installed on the wrong location. The Thompson and Roberts Group were the engineers who had this property surveyed for the easement. The easement document was to be 20 feet from the property line. The west end of the north side of the sewer line is actually located 37-feet from the property line. Mr. Smith indicated there were a lot of issues to take into consideration. The engineers who had this surveyed are no longer in business, and we have no idea who surveyed the property. At this point he was not sure who was actually responsible for this problem. The installation of the line was not placed as shown on the easement document. The easement was also never signed. Mr. Minhinnett letter to the Council indicated that he was seeking damages for the installation of a sewer line in the wrong place. Mr. Minhinnett wants $47,500.00 for compensation of loss of the land on sewer line number one. He also wants $35,000.00 for compensation, four water, and four sewer taps on sewer line number two. Compensation would be for the release of the sewer easement for both sewer lines. Mr. Minhinnett did address council and indicated that he had originally discussed the sewer line easement on the West Side with the City Manager. He was in agreement to sign the easement until he realized it was in the wrong place. The other sewer line was never discussed with the City Manager and it was never agreed upon for an easement. Discussion. Issues addressed about relocating the lines, cost, and other alternatives. Motion made by Councilman Lawler to table discussion until first Monday in October. Seconded by Councilman Ervin. Motion carried unanimously. 8. Adjourn. 000 PM REGULAR DEPARTMENT PAYWT y lENDOR PAGE: i IEPARTMENT: 10 MAYOR & CITY' COUNCIL IENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 19-00450 BURRUS I-43627 001-10-5215 FOOD DRINKS 027965 1.83 DEPARTMENT 10 MAYOR &CITY C011NCIL TOTAL: 10/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER IENDOR SET: 99 PAGE: 2 UND : 001 GENERAL FUND ?EPARTMENT: 15 ADMINISTRATION IEN& NAME ITEM # G/L ACCOUNT NAME 1940180 VERIZON WIRELESS I-43751 001-15-5510 �9-01920 NICHOLS1 JACKSON, DILLA I-43654 001-15-5425 39-02460 CINGULAR WIRELESS I-43754 001-15-5510 )946740 OFFICE MAX I-43693 001-15-5210 DESCRIPTION ------------------------------- TELEPHONE SER PAGERS R M VEHICLE ALTERNATORS LEGAL SERVICE LEGAL SERVICES TELEPHONE SER CINGULAR WIRELESS OFFICE SUPPLI DESK & CHAIR DEPARTMENT 15 ADMINISTRATION TOTAL: AMOUNT 9.83 104.44 647.50 58.30 274.98 QQu�.O ;0/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 BDOR SET: 99 'UNQ : 001 GENERAL FUND tPARTMENTa 18 ENGINEERING IEND1 NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT DEPARTMENT 18 ENGINEERING TOTAL: 757.88 V01/2004 2a 40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 ►ENDOR SET: 99 UND : 001 GENERAL FUND 1EPARTMENT: 20 POLICE 0DI NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 1940180 VERIZON WIRELESS I-43751 001-20-5525 PAGERS PAGERS 028028 110.24 19-01070 GALL'S INC. 19-02140 RADIO SHACK I-43597 001-20-5325 I-43603 001-20-5325 19-02970 VIKING OFFICE PRODUCTS I-43387 001-20-5210 1943010 WEBB AUTO PARTS I-3032 001-20-5325 19-03010 WEBB AUTO PARTS I-3047 001-201325 19-03230 P1'S CONVENIENCE STORE I-43753 001-^c0-5320 19-03270 THETA LABORATORIES I-7385 001-20-5311 19-04170 MIDWEST RADRR & EOUIPME I-50143 001-20-5420 19-08620 AMERA—CHEM INC I-42597 001-20-5265 �9-12740 DENNIS LITTLE JR. I-101837 001-20-5325 I-499893 001-20-5325 I-43653 001-20-5420 OFFICE 5UPPLI CROSSCUT SHREDDER 028030 94.96 R & M MOTOR V FUEL 1r OIL FILTERS 028022 5.04 R & M MOTOR V OIL 11 AIR FILTER5,WIPERS 028022 11.41 MOTOR VEHICLE P,1'S CONVENIENCE STORE 028011 1,561.24 R # M MOTOR V ANTI FREEZE,OYL 028007 5.87 R M MOTOR V FAN CLUTCH,BELT,ANTI—FREEZE 028007 4.86 CONTRACTUAL S CITY HALL � POLICE DEPT 027977 60.00 DEPARTMENT 20 POLICE TOTAL: 2,529.83 [0/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 JENDOR SET: 99 nikin . Achi CrhlroAl Clihin )EPARTMENT: 22 ANIMAL CONTROL JENDi NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 39-03010 WEBB AUTO PARTS I-3032 001-22-5325 R & M MOTOR V FUEL & QIL FILTERS 028022 5.04 3943010 WEBB AUTO PARTS I-3047 001-22-5325 R & M MOTOR V OIL & AIR FILTERS,WIPERS 028022 11.41 I-101837 001-22-5325 R & M MOTOR V ANTI FREEZE, QIL I-499893 001-22-5325 R & M MOTOR V FAN CLUTCH,BELT,ANTI-FREEZE DEPARTMENT 22 ANIMAL CONTROL a TQTAL: 27.18 OO;�.3 1/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 ODOR SET: 99 UND : 001 GENERAL FUND )EPARTMENT: 24 FIRE DEPARTMENT 0DL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )940180 VERIZON WIRELESS I43751 001-24-5525 PAGERS PAGERS 028028 22.64 39-02140 RADIO SHACK I-43482 001-24-5390 RADIOS FIRE D 9V BATTERIES 028014 39.96 )912140 RADIO SHACK I43563 001-24-5390 RADIOS FIRE D VELCRO 028014 9.99 39-02140 RADIO SHACK I-43603 001-24-5325 R & M MOTOR V BAR LUBE 028014 1.99 )9-02190 RITE -WELD I-191385 001-24-5440 MEDICAL SERVI MEDICAL OXYGEN 028016 27.00 ,, f U ANSI In 110•� I-43754 001-24-5520 I-3032 I-3047 39-03230 PJ'S CONVENIENCE STORE I-43753 001-24-5325 001-24-5325 39-03730 COLLIN COUNTY COLLEGE I-8415 00i-24-5235 39-06810 HOYT I-13136 001-24-6055 I-0743734 001-24-5525 39-08690 O'REILLY AUTO PARTS I-101837 001-24-5325 39-08690 O'REILLY AUTO PARTS I-499893 001-24-5325 CELLULAR PHON CINGULAR WIRELESS R � M MOTOR V FUEL & OIL FILTERS R & M MOTOR V OIL & AIR FILTERS,WIPERS MOTOR VEHICLE PJ'5 CONVENIENCE STORE DUES & REGIST 2 INTRO TO FIRE FIGHTING FIRE FIGHTING 5 FLOW TEST5 R & M MOTOR V ANTI FREEZE, OIL R & M MOTOR V FAN CLUTCH,BELT,ANTI—FREEZE DEPARTMENT 24 FIRE DEPARTMENT 027966 027967 TOTAL: 138.41 5.04 11.41 359.92 90.00 167.50 78.00 5.87 4.86 1/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 IENDOR SET: 99 'UND : 001 GENERAL FUND ?EPARTMENT: 26 MUNICIPAL COURT IENDt NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 3942970 VIKING OFFICE PRODUCTS I-43387 001-26-5210 OFFICE SUPPLI CROSSCUT SHREDDER 028030 94.96 3943710 DENTON CO SHERIFF'S DEP I-43394 001-26-5379 JAIL FEES LAY -OUT FEES 027978 340.00 39-08460 DELL COMPUTERS I-74692709 001-26-5240 TRAVEL EXPENS OPTIPLEX 027976 900.00 39-08460 DELL COMPUTERS I-74692709 001-26-6010 COMPUTER EQUI OPTIPLEX 027976 19.04 39-12730 LAW OFFICE 5TEVE POSTON I-43679 001-26-5425 LEGAL 5ERUICE COURT SEPT 14,21,22 027996 750.00 DEPARTMENT 26 MUNICIPAL COURT TOTAL: "c,104.00 1/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 ODOR SET: 99 UND : 001 GENERAL FUND ?EPARTMENT: 28 ENFORCEMENTIINSPECTION JENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT I9-00710 DATA BUSINESS FORMS INC I-214641 001-28-5245 OPERATING SUP BUSINESS CARDS 027973 34.30 I9-02170 REINERT PAPER � CHEMICA I-43fi94 001-^c8-5245 OPERATING SUP CLEANING SUPPLIES 028015 88.97 3943230 PJ'S CONVENIENCE STORE I-43753 001-28-5320 VEHICLE FUEL PJ'S CONVENIENCE STORE 028011 43.14 39-12800 PUBLIC SAFETY SERVICES I-43fi90 001-28-5420 CONTRACTUAL S INSPECTIONS DEPARTMENT 28 ENFORGEMENTlINSPECTION TOTAL: 8, 561.41 1/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 IENDOR SET: 99 bUND 001 GENERAL FUND )EPARTMENT: 30 STREETS 01) NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 39-00180 VERIZON WIRELESS I-43751 001-30-5525 PAGERS PAGERS 028028 22.27 u�� •fir 1 � ► , , � �,tr ,. 39-0ii70 HOLLINGSWORTH MFG CO. IN I-43657 001-30-5250 39-02140 RADIO SHACK I-43603 001-30-5325 99-02200 ROADRUNNER TRAFFIC SUPP 128243 001-30-5380 99-03010 WEBS AUTO PARTS I-3032 001-30-5325 9943010 WEBB AUTO PARTS I-3047 001-30-5325 99-03230 P1'S CONVENIENCE STORE I-43753 001-30-5320 49-04930 KAUFFMAN TIRE I-302807 001-30-5325 99-08690 O'REILLY AUTO PARTS 99-08690 O'REILLY AUTO PARTS 39-12r.,v MARTIN MECHANICAL I-499893 001-30-5325 I-499893 001-30-5325 I-43662 001-30-5310 ilui ill OR TOOLS BLADEr 1• TOOLSMATERIALS1• HANDICAP RAMP 027970 330,76 1� 11 � ►'� 1' � ► � •i :. :ri it R � M MOTOR V ALTERNATOR5 027998 134.33 R & M MOTOR V BAR LOBE 028014 1.99 STREET SIGNS MI5C 5IGN5 028017 1,665.35 R & M MOTOR U FUEL & OIL FILTERS 02802c^ 5.04 R M MOTOR V OIL & AIR FILTERS,WIPERS 028022 11.41 MOTOR VEHICLE P1'S CONUENIENCE STORE 028011 670.07 R & M MOTOR U 4 TIRES 027994 319.80 R & M MOTOR V FAN CLUTCH 028007 59.99 R & M MOTOR V FAN CLUTCH,BELT,ANTI-FREEZE 028001 4.86 DEPARTMENT 30 STREETS TOTAL: 3,813.54 l0/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 BDOR SET: 99 UND : 001 GENERAL FUND )EPARTMENT: 32 PARKS 0D[ NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )9-00180 VERIZON WIRELESS I-43751 001-32-5525 PAGERS PAGERS 028028 22.27 39-01310 LUTTRULL MCNATT I-508980 001-32-53"c5 R & M MOTOR U ALTERNATORS 027998 58.67 39-01490 LAWN LAND I-189500 001-32-5245 )9-02250 S&S AUTOMOTIVE I-43477 001-32-5311 )9-02460 CINGULAR WIRELESS I-43754 001-32-5520 )9-03230 PJ'S CONVENIENCE STORE I-43753 001-32-5320 )9-03440 VERMEER EQUIP. OF TEXAS I-28092 001-32-5325 )944930 KAUFFMAN TIRE I-301761 001-32-5325 I-101837 001-32-5325 MINOR TOOLS 4 GAS CANS,CHAINSRW 027997 472,09 R & M EQUIPME WELDING ON FLAGPOLE 028018 90.00 CELLULAR PHON CINGULAR WIRELESS 027966 154.72 MOTOR VEHICLE PJ'S CONVENIENCE STORE 028011 670.0G R & M MOTOR V 4 KNIFE -CUTTERS 028029 101.35 R & M MOTOR V TIRES 027994 11.40 R & M MOTOR V ANTI FREEZE,OIL 028007 5.87 DEPARTMENT 32 PARKS TOTAL: 1,586.43 V01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 )ENDOR SET: 99 . rnm� r_en1coa riitvn )EPARTMENT: 34 POOL LEND( NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 39-10980 AQUA4EC, INC. I-15369 001-34-5223 CHEMICAL SUPP CHLORINE 027960 1,020.00 DEPARTMENT 34 POOL TOTAL: UOu�.9 [0/0112004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 ODOR SET: 99 BOUND 001 GENERAL FUND ?EPARTMENT: 36 VEHICLE MAINTENANCE 0DL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )90*00390 BILL UTTER FORD, INC. I-193166 001-36-5325 R & M MOTOR V DIVERTER MOTOR 027963 32.57 39-02140 RADIO SHACK I-43603 001-36-5325 R & M MOTOR V BAR LUBE 028014 1.00 390002460 CINGULAR WIRELESS I-43754 001-36-5520 CELLULAR PHON CINGULAR WIRELESS 027966 55,63 39-03010 WEBB AUTO PARTS I-3032 001-36-5325 R & M MOTOR V FUEL & OIL FILTERS 028022 2x 54 39-03010 WEBB AUTO PARTS I-3047 001-36-5325 R & M MOTOR V OIL & AIR FILTERS,WIPERS 028022 5.71 39-03230 P1'S CONVENIENCE STORE I-43753 001-36-5320 39-08690 O'REILLY AUTO PARTS I-101837 001-36-5325 39-08690 O'REILLY AUTO PARTS I-499893 001-36-5325 I-43730 001-36-5375 OR VEHICLE P1'S CONVENIENCE STORE R & M MOTOR V ANTI FREEZE,OIL R & M MOTOR V FAN CLUTCH,BELT,ANTI-FREEZE MINOR EQUIPME SCRAPER,RETHREADER DEPARTMENT 36 VEHICLE MAINTENANCE 028011 62469 0^c$007 2.92 028007 2.46 027993 22.23 TOTAL: 1$7.75 ,0/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 VENDOR SET: 99 kUND : 001 GENERAL FUND 1EPARTMENT: 40 SULLIVAN CENTER IENDL NAME ITEM 4 G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 39-12770 ARS SERVICE EXPRESS I-43fi50 001-40-5310 R & N BUILDIN SR CENTER - SERVICE CALL 027961 60.00 I9-12790 MARTIN MECHANICAL I-43743 001-40-5310 R & M BUILDIN SR CENTER A/C REPAIR 027999 90.00 DEPARTMENT 40 SULLIVAN CENTER TOTAL: 150.00 Ut�UG� [0/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 IENDOR SET: 99 UND 001 GENERAL FUND )EPARTMENT: 42 Library JENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )940450 BURRUS I43593 00142-5265 CLEANING SUPP SOAP,LIGHT BULBS 027965 5.46 39-06050 VIDEO BY CYCLING I-1058723 001-424050 BOOKS VIDEOS 028030 59.47 )946050 VIDEO BY CYCLING I-1060873 001426050 BOOKS DUD 028030 40.79 39-08460 DELL COMPUTERS I-75194958 001-42-6040 FURNITURE � F OPTIPLEX 027976 775.39 )9-11130 LANDMARK AUDIOBOOKS I-187488 001-42-6050 BOOKS REPLACEMENT TAPE 027995 5.00 39-12090 HIGH5MITH INC I-8460273 001-42-5270 39-12780 UNIVERSITY COMPUTER STO I-43668 001-42 5312 PROGRAMS AND BOOK MARKERS,VHS & AUDIO CASES 027985 R & M OFFICE FLOPPY DRIVE,P0WER SUPPLY 028027 DEPARTMENT 42 Library TOTAL: TOTAL: 63.83 u 1,007.94 23, 805.43 OOuc� V01/8004 2:40 PM ►ENDOR SET: 99 v0UND : 008 f W K REGULAR DEPARTMENT PAYMENT REGISTER ENTERPRISE FUND Mayor and City Council PAGE: 15 JENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT I9-00450 DURRUS I-43687 008-10-5815 FOOD DRINKS 0279G5 1.83 Mayor and City Council TOTAL: R�:L', V01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 IENDOR SET: 99 UND : 008 ENTERPRISE FUND }EPARTMENT: 15 Administration IENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 3940180 VERIZON WIRELESS I-43751 008-15-5510 TELEPHONE SER PAGERS 028028 9883 39-01920 NICHOLSI 1ACKSON1 DILLA I-43654 008-15-5425 LEGAL SERVICE LEGAL SERVICES 028005 647.50 I9-024G0 CINGULAR WIRELESS I-43754 008-15 5510 TELEPHONE SER CINGULAR WIRELESS 027966 5820 39-06740 OFFICE MAX I43693 008-15-5210 OFFICE SUPPLI DESK & CHAIR 028009 274.98 DEPARTMENT 15 Administration TOTRL: 990.61 1/01/2004 WO PM ODOR SET: 99 UND : 008 ENTERPRISE FUND )EPARTMENT: 18 ENGINEERING REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 0DL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )9-04300 NCTCOG I-43608 008-18-5420 CONTRACTUAL S 2005 ORTHOGRAPHY 028004 757.87 DEPARTMENT 18 ENGINEERING TOTAL2 757.87 OOu�;5 1/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 IENDOR SET: 99 UND : 008 ENTERPRISE FUND )EPARTMENT: 19 Data Processing IENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 19-00720 DATAMATIC.COM, LTD. I-43749 008-19-5315 R & M MACHINE METER READING SYSTEM 027974 305.74 39-1e740 DENNI5 LITTLE JR. I-43653 008-19-5420 CONTRACTUAL S CITY HALL & ROLICE DEPT DEPARTMENT 19 Data processing 0c7977 TOTAL: 515.74 10/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 IENDOR SET: 99 UNQ 2 008 ENTERPRISE FUND 0ARTMENT. 36 Vehicle Maintenance 0DL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT '7940390 -BILL UTTER FORD, INC. I-193166 008-36-5325 R & M MOTOR V DIVERTER MOTOR 027963 32.5E 3942140 RADIO SHACK I-43603 008-36-5325 R & M MOTOR V BAR LUBE 028014 1.00 39-02460 CINGULAR WIRELESS I-43754 008-36-5520 CELLULAR PHON CINGULAR WIRELESS 02796E 55.63 39-03010 WEBB AUTO PARTS 1-3032 008-36-5325 R & M MOTOR V FUEL & OIL FILTERS 028022 2.53 39-03010 WEBB AUTO PARTS I-3047 008-36-5325 R & M MOTOR V OIL & AIR FILTERS,WIPERS 028022 5.72 39-03230 PJ'S CONVENIENCE STORE I-43753 008-36-5320 MOTOR VEHICLE PJ'S CONVENIENCE STORE 028011 62.69 39-08690 O'REILLY AUTO PARTS I-101837 008-36-5325 R & M MOTOR V ANTI FREEZE,OIL 028007 2.91 39-08690 O'REILLY AUTO PARTS 1-499893 008-36-5325 R & M MOTOR V FAN CLUTCH,BELT,ANTI-FREEZE 028007 2.46 39-09040 J RANDY THOMPSON I-43730 008-36-5375 MINOR EDUTPME SCRAPER,RETHREADER 027993 22.22 DEPARTMENT 36 Vehicle Maintenance TOTAL. 187.72 GOv�� l0/01/2004 2c40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 IENDOR SET: 99 &UND : 008 ENTERPRISE FUND )EPARTMENT: 50 Water IENDE NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 39-00180 VERIZON WIRELESS I-43751 008-50-5525 PAGERS PAGERS 028028 69.19 39-01830 NOR-TEX COMMUNICATIONS I-10319 008-50-5310 R & M BUILDIN ACTIVATE JACK EDDIES OFFICE 028006 75.00 39-02140 RADIO SNACK I-43603 008-50-5325 R & M MOTOR U BAR LUBE 028014 i.99 3942140 RADIO SHACK I-43637 008-50-5250 MINOR TOOLS PHONE CHARGER 028014 19.99 39-02260 5&S TELEMETRY I-1015 008-50-5372 WATER METER & REPAIR FLOW METER #5 028019 320.00 3912260 S&S TELEMETRY I-1016 008-50-5360 R & M OTHER REPAIR WALMART VALUE 028019 1,972.00 3942260 S&S TELEMETRY I-1018 008-50-5360 R & M OTHER REPAIR WELL #6 028019 150.04 39-02460 CINGULAR WIRELESS I-43754 008-50-5520 39-03010 WEBS AUTO PARTS I-3032 008-50-5325 3913010 WEBB AUTO PARTS I-3047 008-50-5325 39-03230 PJ'S CONVENIENCE STORE I-43753 008-50-5320 ZIMMERER KUBOTA & EDUIP I-33009 690 O'REILLY AUTO KARTS O'REILLY AUTO PARTS 12410 D&W UTILITY SUPPLY 12410 D&W UTILITY SUPPLY 12790 MARTIN MECHANICAL I-101837 I-499893 I-409061 I-409175 008-50-5325 00$-50-5325 008-50-5372 008-50-5372 I-43662 008-50-5310 CELLULAR PHON CINGULAR WIRELESS R & M MOTOR U FUEL & OIL FILTERS R & M MOTOR V OIL & AIR FILTERS,WIPERS MOTOR VEHICLE PJ'S CONVENIENCE STORE R & M MOTOR U CLUTCH, GAUGE,LOCKNUT R & M MOTOR U ANTI FREEZE, OIL R & N MOTOR U FAN CLUTCH,BELT,ANTI-FREEZE WATER METER &WATER METER &TAP SADDLE WATER METER & 40 METERS DEPARTMENT 50 Water 0"e7966 028023 027971 027971 027999 TOTALa i54.81 1,151.65 309. ^e3 5.87 4.8E 236.15 4, 450.00 10,992.23 GOt��� V01/2004 2:40 PM IENDOR SET: 99 :1 min a iAiAQ REGULAR DEPARTMENT PAYMENT REGISTER ENTERPRISE FUND Waste Water Collection PAGE: 21 0DL " NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT I9-0^c260 S&S TELEMETRY I-1017 008�5^c-5315 R & M LIFT ST LIFT REPAIR 0^c8019 356.80 I9-02260 S&S TELEMETRY I-1021 008-52-5315 R & M LIFT ST RELAY SWITCH 028019 416,50 DEPARTMENT 52 Waste Water Collection TOTRL: GOu�� V01/2004 22@40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 ODOR SET: 99 AUND : 008 ENTERPRISE FUND )EPARTMENT: 54 Waste Water Treatment JENDL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT )9-02260 S&S TELEMETRY I-01019 008-54-5329 R & M SEWER P INSTALL NEW FLOW METER 028019 2,222.66 )942260 S&S TELEMETRY I-1020 008-54-5329 R & M SEWER P STORM REPAIR 028019 167.40 39-03010 WEBB AUTO PARTS I-3032 008-54-5325 R & M MOTOR U FUEL & OIL FILTERS 028022 5.04 3943010 WEBB AUTO PARTS I-3047 008-54-5325 R & M MOTOR U OIL & AIR FILTERS,WIPERS 028022 11.41 3943660 GOHLKE POOL SUPPLY I43470 008-54-5270 LABORATORY SU CHLORINE 027983 189.95 39-05510 IESI 1411623 008-54-5420 CONTRACTUAL S WWTP DUMPSTER 027990 77.10 39-08690 O'REILLY AUTO PARTS I-101837 008-54-5325 R & M MOTOR U ANTI FREEZE,OIL 028007 5.87 39-08690 O'REILLY AUTO PARTS I-102828 008-54-5325 R & M MOTOR U 0376-102828,102826 028007 G7.16 39-08690 O'REILLY AUTO PARTS I-499893 008-54-5325 R & M MOTOR U FAN CLUTCH,BELT,ANTI-FREEZE 028007 4.86 39-10120 OFFICE DEPOT I-43636 008-54-5210 OFFICE SUPPLI OFFICE SUPPLIES 028008 157.70 DEPARTMENT 54 Waste Water Treatment TOTAL: 2,909.I5 ,0/01/2004 2:40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 23 VENDOR SET: 99 'UNd : 008 ENTERPRISE FUND ►EPARTMENTa 58 Electric Department 0DL NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 040140 NATIONS RENT I-43523 008-58-5330 EQUIPMENT REN CONCRETE SAW,TRAILER 028003 192.50 19-00180 VERIZON WIRELE55 I-43751 008-58-5525 PAGERS PAGERS 028028 73.34 )940750 DEALER'S ELECTRIC SUPPL I-2128853 008-58-6020 IMPROVEMENTS 11 MCM SPLIT BOLTS 027975 390.39 39-00920 ELLIOTT ELECTRIC I-28339 008-5B-6020 IMPROVEMENTS CONDUIT, ELBOWS, COUPLINGS 0^c7980 139.20 39-01240 INLAND TRUCK PARTS CO. I-42902 008-58-5325 R & M MOTOR V ELBOWS 027992 4.44 39-02140 RADIO SHACK I-10014862 00B-5B-5210 OFFICE SUPPLI KEYS 028014 3.00 3912140 RADIO SHACK I-43603 008-58-5325 R & M MOTOR V BAR LUBE 028014 2.00 3942460 CINGULAR WIRELESS I-43754 008-58-5520 CELLULAR TELE CINGULAR WIRELESS 02796G 157.90 39-02610 HUGHES SUPPLY, INC I-4826715 008 58-5325 R & M MOTOR U FIBERGLASS TOOL BOARD 027989 102.00 39-02690 TECHLINE I-1421802 008-584020 IMPROVEMENTS 6 SURFACE PEDESTALS 028021 660.00 39-02690 TECHLINE I-1422026 008-58-6020 IMPROVEMENTS 60 GROUND RODS 028021 345.00 39-02690 TECHLINE I-1422112 008-58-6020 IMPROVEMENTS FIXTURES 028021 294.50 39-02690 TECHLINE I-1609918 008-584020 IMPROVEMENTS 2000' TRAY CABLE 028021 720.00 39-02690 TECHLINE I-1609947 008-58-5355 METER MAINTEN 24 METER BASES 028021 844.80 3912G90 TECHLINE I-1610152 008-58-6020 IMPROVEMENTS 280 COUPLINGS 028021 267.00 39-02 TECHLINE I-1610365 008-58-6020 IMPROVEMENTS COUPLINGS 028021 254.00 39-02730 TEXAS METER & DEVICE I43304 008-58-5355 METER MAINTEN 10 METER SOCKET ADAPTERS 028022 773.21 39-02730 TEXAS METER & DEVICE I-43408 008-58-5355 METER MAINTEN 3 PHASE METER 029022 821.61 39-02730 TEXAS METER & DEVICE I-43587 008-58-5355 METER MAINTEN METERS 028022 980.00 39-02'730 TEXAS METER & DEVICE I-43969 008-58-5355 METER MAINTEN METERS 028022 406.88 3913010 WEBB AUTO PARTS I-3032 008-58-5325 R & M MOTOR V FUEL & OIL FILTERS 028022 5.04 39-03010 WEBB AUTO PARTS I-3047 008-58-5325 R & M MOTOR V OIL & AIR FILTERS,WIPERS 028022 11.41 39-03230 P3'S CONVENIENCE STORE I-43753 008-58-5320 MOTOR VEHICLE P,I'S CONVENIENCE STORE 028011 967.48 39-04930 KAUFFMAN TIRE I~301761 008-58-5325 R & M MOTOR V 4 TIRES 027994 650.00 39-05350 TX EXCAVATION SAFETY SY I-3786 008-58-5420 CONTRACTUAL S MESSAGE FEES 028026 86.68 39-06930 TX ELECTRIC COOPERATIVE I-28371 008-58-5365 TRANSFORMERS REPAIR TRANSFORMERS 028025 996.20 3948690 O'REILLY AUTO PARTS I-101837 008-58-5325 R & M MOTOR V ANTI FREEZE,OIL 028007 5.87 394BG90 O'REILLY AUTO PARTS I499393 008-58-5325 R & M MOTOR V FLEX BELT 028007 17.00 39-08690 O'REILLY AUTO PARTS I-499893 008-58-5325 R & M MOTOR V FAN CLUTCH,BELT,ANTI-FREEZE 028007 4.86 39-12790 MARTIN MECHANICAL I-43662 008-58-5310 R & M BUILDIN COMPRESSOR 027999 55.00 DEPARTMEPT 58 Electric Department TOTAL: TOTAL: 10,t31.31 27,359.76 REPORT GRAND TOTAL: 51,165.19 l0/01/2004 C540 PM (EAR ACCOUNT 5003-2004 001-10-5215 001-15-5210 001-15-5325 001-15-5425 001-15-5510 001-18-5420 001 20-5210 001-20-5265 001-20-5310 001-20-5311 001-20-5320 001-20-5325 001- 20-5420 001-20 5525 001-20-6010 001-22-5325 001 24-5235 001-24-5320 001-24-5325 001-24-5390 001-224-5440 001-24 5520 001®24-5525 001-24-6055 001-26-5210 001-26--5240 001-26-5379 001-26-5425 001-26-6010 001-228-52245 001-28-53220 001-28-5420 001-30-5250 001-30-5310 001-30-5320 001-30-5325 001-30-5380 001-30-5525 001-32-5245 001-32-5311 001-32-5320 001-32-5325 001-32-5520 001-32-55225 001-34-5223 REGULAR DEPARTMENT PAYMENT REGISTER FOOD OFFICE SUPPLIES R & M UEHICLE LEGAL SERVICES TELEPHONE SERVICES CONTRACTUAL SERVICES OFFICE SUPPLIES DRUG PREVENTION REPAIR & MAINTENANCE BLDG. R & M EQUIPMENT MOTOR VEHICLE FUEL R & M MOTOR VEHICLE CONTRACTUAL SERVICES PAGERS COMPUTER EQUIPMENT R & M MOTOR VEHICLE DUES & REGISTRATION MOTOR VEHICLE FUEL R & M MOTOR VEHICLE RADIOS FIRE DEPT, MEDICAL SERVICES CELLULAR PHONE PAGERS FIRE FIGHTING EQUIPMENT OFFICE SUPPLIES TRAVEL EXPENSE SAIL FEES LEGAL SERVICES COMPUTER EQUIPMENT OPERATING SUPPLIES UEHICLE FUEL CONTRACTUAL SERVICES MINOR TOOLS R & M BUILDING MOTOR VEHICLE FUEL R & M MOTOR VEHICLE STREET SIGNS PAGERS MINOR TOOLS R & M EQUIPMENT MOTOR UEHICLE FUEL R & M MOTOR VEHICLE CELLULAR PHONES PAGERS CHEMICAL SUPPLIES GIL ACCOUNT TOTALS ** 1.83 274.98 104.44 647.50 68.13 757.88 94.96 922.45 3.59 71.00 1, 561.24 190.15 228.00 110.24 178.20 27,18 90.00 359.92 29.17 49.95 27.00 138.41 100.64 IG7. 50 94.96 900.00 340.00 750.00 19,04 122127 43.14 8, 395.00 819.45 98.98 670.07 537.42 1, 665.35 22 CC. i. 472,09 90.00 670.06 177.29 154.72 22.27 1, 020.00 PAGE: 24 ==LINE ITEM==== __ ====GROUP BUDGET ANNUAL BUDGET OVER ANNUAL BUDGET OVER BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 1 i4.34- 258.77- 269.95 3, 007.04 799.95 17, 840.53 859.50 1, 633.44 7, 711.09 761.02 ^c,654.75- 1, 809.61 c65.95 4.99- 606.20- 1, 003.83- 11,470.90 772.76 3, 848.93 3, 637.10 306.00 239.67 331.30 5, 259.09 284.81- 8.78 180.00- 1, 250. 000 33.99 713.60 1, 054.25 455.00- 794.30 1, 515.99 1,10B.BG 1, 553.07 1, 893.24- 695.43 20.29 920.0a 1, 28188 4, 768.96 558.11- 895.44 i, 613.06 Y Y Y Y Y Y Y Y Y Y Y Y l0/01/2004 2c40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 25 G/L ACCOUNT TOTALS ** =LINE ITEM======___ __=====GROUP BUDGET=====__ ANNUAL BUDGET OVER ANNUAL BUDGET OVER (EAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 001-36-5320 MOTOR VEHICLE FUEL 62.69 850 i70.89 001-36-5325 R & M MOTOR VEHICLE 47.20 800 645.05- Y 001-36-5375 MINOR EQUIPMENT 22.23 4,500 21302.27 001-36-5520 CELLULAR PHONE 55.63 450 107.90- Y 001-40-5310 R & M BUILDING 150.00 11000 11437.24- Y 001-42-5265 CLEANING SUPPLIES 5.46 400 191.39 001-42-5270 PROGRAMS AND LIBRARY SUPPL 63.83 21000 963.65 001-42-5312 R & M OFFICE EQUIPMENT 58.00 400 266.03 001-42 6040 FURNITURE & FIXTURES 775.39 21930 90.73 001-42-6050 BOOKS 105.26 61900 17.76 008-10-5215 FOOD 1.83 200 164.92- Y 008-15-5210 OFFICE SUPPLIES 274.98 750 261.27- Y 008-15-5425 LEGAL SERVICES 647.50 71800 31007.07 008-15-5510 TELEPHONE SERVICES 68.13 6,600 729.70 008-18-5420 CONTRACTUAL SERVICES 757.87 32,500 51293.60 008-19 5315 R & M MACHINES 305.74 14,305 21113.76- Y 008-19-5420 CONTRACTUAL SERVICES 210.00 700 11422.00- Y 008-36-5320 MOTOR VEHICLE FUEL 62.69 850 170.94 008-36-5325 R & M MOTOR VEHICLE 47.18 800 595.88- Y 008-36-5375 MINOR EQUIPMENT 22.22 4,500 21388.32 008-36-5520 CELLULAR PHONE 55.63 450 94.78- Y 008-50-5250 MINOR TOOLS 19.99 41000 9.75- Y 008-50-5310 R & M BUILDING 130.00 21000 438.49 008-50-5320 MOTOR VEHICLE FUEL 11151.65 15,000 41252.21 008-50-5325 R & M MOTOR VEHICLE 338.40 51000 11099.15- Y 003-50-5360 R & M OTHER 4,122.04 80,000 566.14- Y 008-50-5372 WATER METER & BOXES 5,006.15 16,000 51102.79 008-50-5520 CELLULAR PHONE 154.81 11200 11313.71- Y 008-50-5525 PAGERS 69.19 820 207.32- Y 008-525315 R & M LIFT STATION 773.30 80,000 709.14- Y 008-54-5210 OFFICE SUPPLIES 157.70 250 63.43- Y 008-54-5270 LABORATORY SUPPLIES 18195 81000 11094.23- Y 008 54-5325 R & M MOTOR VEHICLE 94.34 1,750 937.78- Y 008-54-5329 R & M SEWER PLANT 2,390.06 91000 2.1269.36- Y 008-54-5420 CONTRACTUAL SERVICES 77.i0 61000 894.43 008-58-5210 OFFICE SUPPLIES 3.00 21000 551.01 00B-58-5310 R & M BUILDING 55.00 31000 952.90- Y 008-58-5320 MOTOR VEHICLE FUEL 967.48 61500 21240.13- Y 008-58-5325 R & M MOTOR VEHICLE 80162 71500 925.83- Y 008-58-5330 EQUIPMENT RENTAL 192.50 10,000 91807.50 008-58 5355 METER MAINTENANCE 31826.50 15,000 5,093.47 008-58-5365 TRANSFORMERS 996.20 50,000 181066.58 008-58-5420 CONTRACTUAL SERVICES 86.68 67,600 21,809.18 008-58-5520 CELLULAR TELEPHONE 157.90 31000 385.32 008-58-5525 PAGERS 7134 11500 19192 l0/01/2004 2*40 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGEa 2G (EAR G/L ACCOUNT TOTALS wv# ACCOUNT NAME AMOUNT 008-5B-G020 IMPROVEMENTS 31070,09 ** 2003-2004 YEAR TOTALS ** 5111G5.19 NO ERRORS -----====LINE ITEM=====____ __-_= =GROUP BUDGET==== ANNUAL BUDGET OVER ANNUAL BUDGET OVER BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 200, 000 f 391 819.70 �� DEPARTMENT TOTALS �� ACCT NAME AMOUNT 001-i0 MAYOR � C%TY COUNCIL 1.83 001-15 ADMINISTRATION 1,095.05 001-18 ENGINEERING 757.88 001-20 POLICE 2,529.83 001-22 ANIMAL CONTROL 27.18 001-24 FIRE DEPARTMENT 962.59 001-2G MUNICIPAL COURT 2,104.00 001-28 ENFORCEMENT/INSPECTION 8,561.41 001-30 STREETS 31813,54 001-32 PARKS 1,586.43 001-34 POOL 1,020.00 001-36 VEHICLE MAINTENANCE 187.75 001-40 SULLIVAN CENTER 150.00 001-42 Library 1,007.94 001 TOTAL GEPdERAL FUND 23,805.43 008-10 Mayor and City Caincil 1.83 008-15 Administration 990.G1 008-18 ENGINEERING 757.87 008-19 Data Processing 515.74 008-3G Vehicle Maintenance 187.72 008-50 Water 10,992,23 008-52 Waste Water Collection 773.30 008-54 Waste Water Treatment 2,909.15 008 8 Electric Department 10,231.31 008 TOTAL ENTERPRISE FUND 27,359.76 ** R� AND OF REPORT TOTAL 51,165.19 September 30, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 6/ Mr. Minhinnett -Installation of Water Line This item was tabled from last City Council Meeting. Eddie has obtained some cost information in regards to moving the line on the west end of the north sewer line. Please refer to Eddie's memo and the attached invoice. The Letter attached is our City Attorneys response regarding this matter. September 30, 2004 To: Jack Smith, City Manager Fr: Eddie Branham, Water/Waster Water Superintendent Cc: Rose Chavez, City Secretary/Asst. City Manager Re: Sewer line located on Mr. Minhinnett property The engineer and I have looked at several options and cost of moving the sewer line located North of the No Frills Grill running East and West. Contracting someone to excavate the ditch and including engineer fees, survey, and constructions staking should be around $ 30,000.00 or less. We have several options, renting a track hoe for approxmately. $ 2,500.00 a week or getting bids from construction companies. The excavation of the ditch and the one manhole will be done by contractors. Installation and the hauling off materials covering the line will all be done in house. This will help reduce the cost of moving the line. The second line on Mr. Minhinnett's property located on the East side running North and South is more complicated to move due to the concrete drive, electric pole, and other utilities located in this area. I am not able to give you a solid cost due to the fact that I am not able to tell the contractors a starting time. I believe that the line at the North end of the property would take about eight to ten days to complete. oage Aggregates, Inc. DATE: *. o. City of rPOEfox,.1729 t1Ft 4Pfi� �lyd $n,� a�lkef" pP4aj�Ct� pie E. Fm '12of sme 4 !A>mobom TX 76076 {�o � 106WIVfi2 ptr0tla (ga�3)16004805 pay The puce staGadls gaadlbr 30 days irorrt thm dAYe of thls quote. (3ts�j 89a.2�fsG fed! �:s NICHOLS, JACKSON, DILLARD, HAGER &SMITH, L.L.P. Robert L. Dillard, III rdillard@njdhs.com CONFIDENTIAL Rosalie Chavez City Secretary City of Sanger 201 Bolivar Street P.O. Box 1729 Sanger, Texas 76266 Attorneys &Counselors at Law 1800 Lincoln Plaza 500 North Akard Dallas, Texas 75201 (214)965-9900 Fax(214)965-0010 E-mail NJDHS@NJDHS.com September 23, 2004 ROBERT L. DILLARD, JR. (1913-2000) H. LOUIS NICHOLS LAWRENCE W. JACKSON OP COUNSEL ATTORNEY CLIENT PRIVILEGED LEGAL ADVICE RE: Claim of Kenneth C. Minllinnett, 1200 N. Stemmons Dear Rose: 67819 Rosalie Chavez September 23, 2004 Page 2 RLD/meh Enclosures Very truly yours, OLS, JACKSON, DILLARD, Robert L. Dillard, III ATTORNEY CLIENT PRIVILEGED CONFIDENTIAL LEGAL ADVICE NICHOLS, JACKSON, DILLARD, HAGER &SMITH, L.L.P. �.1 � �,j September 30, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 7-Utility Metering System This is a normal procedure for the City Council to reject all bids. This expense for this technology equipment was taken out of our Fiscal Year 2004-2005 Budget. October 1, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 8 -Pro-Rata Sewer on Brasha Builders, Inc. City Attorney has reviewed this document for apro-rata reimbursement to Brasha Builders, Inc. In all pro-rata agreements the City is responsible for the collection. Staff recommends approval. THE STATE OF TEXAS § COUNTY OF DENTON § SEWER MAIN PRO-RATA REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SANGER, TEXAS AND BRASHA BUILDERS INC. WHEREAS BRASHA BUILDERS INC. ("Developer"), whose business address is 16200 Dallas Parkway, Suite 190, Dallas, Texas 75248, wishes to develop and improve certain real property named the Sanger Trails Apartments (as shown in Exhibit I, attached hereto and incorporated herein by reference) located in the City of Sanger, Texas or its extraterritorial jurisdiction, and is required to provide such property with adequate sewer service by designing, constructing and installing a sewer main; and WHEREAS, the City of Sanger, Texas ("City"), a municipal corporation, located at 201 Bolivar Street, Sanger, Texas 76266-1729, in accordance with its ordinances may reimburse Developer for the costs of the sewer main installed by the Developer based upon pro-rata charges paid to the City by persons subsequently connecting to the sewer main; NOW, THEREFORE, in consideration of their mutual promises, Developer and City agree as follows: 1. Developer has designed, installed and constructed a 21-inch diameter off -site sewer mains and all necessary appurtenances thereto, extending a total distance of approximately 2,685 feet ("Facilities"), and serving an area of approximately 299 acres, located as shown on Exhibit I, attached hereto and incorporated herein by reference. This off -site sewer main shall be subject to pro-rata reimbursement in accordance with this Agreement. 2. The cost of the design, construction, and installation of the oversize of the Facilities subject to pro-rata reimbursement is: $52,037.00 (Developer's cost) or $19.40 per linear foot for 2,685 feet of off -site Facilities or $184.75 per acre for off -site acres served. 3. The price per acre of off site area served is based upon the total area minus the Developers area. Pro-rata payments for off site service areas will be based upon the gross area of the new development located within the service area indicated on Exhibit I. 4, The City shall collect apro-rata charge from any person connecting to the off -site Facilities in accordance with the provisions of the Code of Ordinances of the City. Within thirty (30} days of the receipt of pro-rata charges, the City shall transfer the applicable amount collected to Developer. 5. The City shall transfer to Developer pro-rata charges as are collected for a period of time for twenty (20) years from the date Facilities are accepted by City, as specified herein, but shall not transfer or reimburse to the Developer any amount of funds in excess of the certified cost of the Facilities, as determined by the City in paragraph 2 above. 6. The parties hereto recognize that the Facilities subject to this Agreement are necessary to provide sewer service to the Developer's property. 7. The pro-rata charges to be collected by the City and transferred to Developer in accordance with the ordinances of the City and this Agreement are intended to reimburse the Developer for the Developer's cost of the Facilities by requiring persons connecting who benefit thereby, to participate in the cost of the Facilities. This Agreement shall not be considered to impose any obligation or liability upon the City to pay for the Facilities from its general revenues, bond funds or any other revenues it may receive, except for those pro-rata funds received from persons connecting to such Facilities. 8. Should any court of competent jurisdiction determine that all or part of the City's ordinance on which the pro-rata charges to be paid to Developer under this Agreement are based, are found to be unlawful or invalid, .the City may cease to . charge or collect the pro-rata charges for connection to the Facilities, and will . have no further obligations hereunder. ' 9. All notices, payments or communications to be given or made pursuant to this Agreement by the parties hereto, shall be sent to Developer at the business address given above and to the Assistant City Manager of Utilities for the City at the address given above. 10. The Developer shall indemnify and hold the City harmless from any and all claims, damages, loss or liability of any kind whatsoever, by reason of injury to property or person occasioned by any act or omission, neglect or wrongdoing of Developer, its officers, agents, employees, invitees, contractors or other persons with regard to the performance of this Agreement; and Developer will, at its own cost and expense, defend and protect the City against any and all such claims and demands. 1 1. This instrument embodies the whole agreement of the parties hereto, and there are no promises, terms, conditions or obligations other than those contained herein. This Agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. 2 12. Developer shall not assign this Agreement without the express prior written consent of the City. 1I Any and all suits for any breach of this Agreement, or any other suit pertaining to or arising out of this Agreement, shall be brought and maintained in the court of competent jurisdiction in Denton County, Texas. 14. This Agreement shall be effective for a period of twenty (20) years from the date Facilities are accepted by the City, or until Developer has been paid all allowable reimbursable pro-rata charges for the Facilities, whichever occurs first; provided, however, should Developer fail to complete substantial construction of the Facilities within one year from the date of execution of this Agreement, this Agreement shall terminate. G�i14� EXECUTED this the day of , 2004. CITY OF SANGER, TEXAS By: ATTESTED BY: ROSE CHAVEZ, CITY SECRETARY VED AS TO LEGAL FORM TT RNEY Jack Smith, City Manager "DEVELOPER" By: ATTESTED BY: By: APPROVED AS TO LEGAL FORM: By: S:\Crtu Documents\Contracts\04\Sewer Main-Generic-Pro-Rata-2004.doc GGU� "Exhibit 1" Sanger Trails i Apartments ea' a e 17.27 acres ri 1 12' 12' 12' 21' 21' 21' 12' E DR 21' 12' F' M A N 2 12' 12' October 1, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 9 -Street Problem on 599 Walnut Cul-de-Sac This item was place on the agenda as a request from the council at the last City Council meeting. Kathleen Martin addressed council at the last meeting in regards to her street not being curbed and guttered. At the last City Council meeting I informed the council that we did not have easements. The developer, Mr. Looper, never signed the required documents. After the houses sold, the City began to receive complaints from property owners regarding the condition of the cul-de-sac. The City, in good faith went in and paved the cul-de-sac. I do not know the reason as to why the easements were never executed. The new property owners will now have to give ROW dedications in order for us to repair any problem. Please refer to our Engineer' letter concerning this matter. Uvu��Ad' FROM THE A_LISON FAMILY PHONE NO. : 817 380 9431 Oct. 01 2004 06:24PM P2 Allison Engineering 611 pecan Creek Road, Denton, Texas 76207 (940) 380-9453 Off/Home (940) 380.9421 Fax O,tober 1, 2004 N r. hack Smith C .ty Manager C ty of Sanger P Q. Box 1729 S roger, Texas 76266 R e: Street Irz�provernents Walnut Street Cul�de-Sac L year Mr. Smith: � ilison Engineering has researched the easernent/right o way status as requested and we -sac. The c onot find any evidence that any easement or rightwof-way exists for the cut -de c al -de -sac does not appear to have existed long enough to establish prescriptive rights (it i. ;about 2 years old)_ 1rJe did find evidence of some initial efforts to establish aright-of- �,ray, but we slid not find where any of these efforts had been carried out to completion. lased upon these findings, we recommend the following: Obtain right -of way from the property owners for the cul-de-sac. ➢ Add a lay down curb and gutter along the pavement edge to provide stability. A standard curb would block euld be c flows to thee. The lay down curb and drainage swales where t ctter urrently 18 inches wide and would goes. Jle appreciate the opportunity to continue providing professional services for the City of ll if you have any questions or need any additional information or >anger_ Please ca clarification_ Ei;espectPu11y Submitted, 911:',son E�tgBneering Lee K..Allison, P.E., PNSPE �c: Rose Chavez 1✓ddie 13rarrham rohn 1 enderson Mike Prater PEigz t of 1 �'lrur�,na �nm1►ri�.n�,n , 1`lv��an�na dfe Carntvrr�c fliat .Sc>attcv.:il�snr, Gnu October 1, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 10 -Looper - Drainage Problem an Rising Star Lane Mr. And Mrs. Looper has addressed City Council several times regarding their drainage problem on Rising Star Lane. I had instructed Samantha to contact our attorney regarding this drainage issue several weeks ago. Please see attached legal opinion regarding drainage. The City Manager advised today that he has tried to contact Cynthia White several times and has not been successful in getting in touch with her. Jack will address this issue at the meeting on Monday, October 4, 2004. rake 1 01 1 Samantha Renz From: Robert Dillard [RDILLARD@njdhs.com] Sent: Wednesday, August 04, 2004 12:11 PM To: sam—renz@dtnspeed.net Subject: Re: legal opinion regarding drainage Samantha: Drainage is a very large subject to discuss by email. Essentially, the City has no legal obligation to furnish drainage for these private properties. And once you do it in one place, you will almost surely have to keep doing it. Then it becomes prohibitively expensive. However, the City should maintain any drainage easement it owns, in a reasonable manner. The City cannot do anything physically that will divert or impound surface waters onto someone else. Approval of development is a governmental function and the City is generally immune from liability for the approval of plats, drainage and building. The fact that someone lives on a creek increases the probability that they will be flooded if it rains enough. The City cannot insure everyone's property that might be flooded. It may be advisable to investigate improving your drainage requirements for future development to try to reduce this problem. You should visit with the City Engineer about that. Robert L. Dillard III 1800 Lincoln Plaza 500 N. Akard Dallas, Texas 75201 214-965-9900 214-965-0010 (fax) »> "Samantha Renz" <sam_renz@dtnspeed.net> 08/04/04 11:36AM »> Mr. Dillard — we have an issue, where a creek, of which part of it belongs to the City, goes behind some residents houses. When we had the last big rain, their house was flooded. They have been before the council several times regarding the issue. The Council has indicated they will look into it and has referred them to the County Commissioner. The residents are claiming that due to increased development the water flow has increased, and they feel the city should do something about it. Can you tell me what the City's responsibility is regarding drainage issues in the City Limits. Thanks - Sam October 1, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 11 -Employees Health Insurance This year our rate adjustment increase was 47%. Staff immediately proceeded to prepare bids. The City received several bids. However, we are trying to keep the cost for employees as close to the budget as possible. The city has reviewed a plan from CBSA. Our agent Curt Trimble will be here to address this issue. Our current rate with Aetna was $228.00, and the rate increase made it $333.00. We are hoping we can get this as close as we can to what was budgeted. October 1, 2004 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item 12 -Metal Building Ordinance City Manager asked that this item be on the agenda as a request by a member of the council. I have attached the existing ordinance for modifications. �l�UJ4r ORDINANCE 02-03-04 THAT CHAPTER 3, ARTICLE 3.1700, "METAL BUILDINGS", OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED TO RESTRICT THE USE OF METAL BUILDINGS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That Chapter 3, Article 3.1700 Sanger, Texas, is hereby amended to read as follows: " ARTICLE 3.1700 METAL BUILDINGS 3.1701 Use of Metal Buildings Restricted of the Code of Ordinances, City of (a) This section establishes use of metal building requirements in zoning districts 13 -11 13-25 B-3, and within all zoning districts within 250 feet of the Service Road of IH-35 on the East and the West and all Specific Uses which specify that the requirements of this section be met. (b) The exterior walls of the building shall be constructed of materials other than metal, including and limited to: stone, cast stone, stucco, brick, limestone, granite, or native stone, with the exception of windows and doors. © A maximum of ten (10) percent of the building facade visible from the designated street may be comprised of "split face" concrete block. An alternative building material, consistent with the appearance of the materials listed above, may be approved upon recommendation of the City Administrator to the Planning and Zoning Commission and City Council." Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. 63408 Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED, AND ADOPTED, this the 17th day of February A.D., 2004, by the City Council of the City of Sanger, Denton County, Texas. A EST: Rosalie Chavez, City Se tary APR VED A TO fl CITY ATTORNEY _ omen Yincaid, Mayor 63408