08/21/2023-CC-Agenda Packet-RegularCITY COUNCIL
MEETING AGENDA
AUGUST 21, 2023, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
DISCUSSION ITEMS
1. Presentation and discussion regarding solid waste and recycling services.
2. Discussion on the repairs to the Sullivan Senior Center.
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
ADJOURN THE WORK SESSION
The Regular Meeting will begin following the Work Session
but not earlier than 7:00 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Council on any matter. Comments related to
public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes
to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be
presented. Citizens who wish to address the Council with regard to matters on the agenda will
be received at the time the item is considered. The Council is not allowed to converse,
deliberate or take action on any matter presented during citizen input.
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
Mayoral proclamations, presentations of awards and certificates, and other acknowledgments of
significant accomplishments or service to the community.
3. Proclamation for Denton County MHMR Center proclaiming September 2023 as
Suicide Prevention Awareness Month.
4. Proclaiming September 2023 as LIVE UNITED Month
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REPORTS
Staff Reports are for discussion only. No action may be taken on items listed under this portion
of the agenda.
5. Provide an update on Freedom Fest 2023.
CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Councilmember to remove the item(s) for additional
discussion. Any items removed from the Consent Agenda will be taken up for individual
consideration.
6. Consideration and possible action on the minutes from the August 7, 2023, meeting.
7. Consideration and possible action on property acquisition for betterment of I-35 Water
and Sewer Relocation.
8. Consideration and possible action on a Master Agreement and Individual Project Order
with Kimley Horn for the design and construction plan for the sound wall to be located
on the I-35 corridor through the City of Sanger.
9. Consideration and possible action on authorizing staff to issue an RFP for Conceptual
Design for a New Downtown Park.
ACTION ITEMS
10. Consideration and possible action on Ordinance 08-18-23, Approving the Property Tax
Roll.
11. Consideration and possible action on Ordinance 08-19-23, adopting the budget
providing for the appropriation of funds for operating and capital expenditures for the
fiscal year beginning October 1, 2023, and ending September 30, 2024, providing for
the intra- and inter-department and fund transfers, providing for unexpected revenues
such as grants, donations, and insurance proceeds, providing for an effective date, and
providing for approval of the investment policy.
12. Consideration and possible action on Ordinance 08-20-23, setting the City's Ad
Valorem tax rate at $0.689747/$100 of taxable assessed valuation for the Fiscal Year
beginning October 1, 2023, and ending September 30, 2024.
13. Consideration and possible action on Ordinance 08-22-23, ratifying the property tax
increase reflected in the fiscal year 2023-2024 budget.
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14. Consideration and possible action on Ordinance 08-21-23 amending the Fee Schedule,
Appendix A, Article 4.00 Utility Related Fees, Section 4.307 Sewer Service Rates;
providing for the repeal of all ordinances in conflict; providing for a severability clause;
and providing a savings clause; authorizing publication; and establishing an effective
date.
15. Consideration and possible action regarding an Agreement between the City of Sanger
and Denton 1000 LLC to Perform a Waste Water Study related to Denton County
Municipal Utility District #12.
FUTURE AGENDA ITEMS
The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they
wish to discuss at a future meeting, A Councilmember may inquire about a subject for which
notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Council or at the call of the Mayor.
INFORMATIONAL ITEMS
Information Items are for informational purposes only. No action may be taken on items listed
under this portion of the agenda.
16. Atmos Rider GCR - Rate Filing Docket No. 10170 07-25-2023
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a
Closed Executive Session in Accordance with the Texas Government Code:
Section 551.074. PERSONNEL MATTERS
For deliberations regarding the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee. – City Manager
RECONVENE INTO REGULAR SESSION
Reconvene into Regular Session and take any action deemed necessary as a result of Executive
Session.
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ADJOURN
NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is
readily accessible to the general public at all times and was posted on the City of Sanger
website on August 16, 2023, at 4:15 PM.
/s/Kelly Edwards
Kelly Edwards, City Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
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REQUEST FOR PROPOSALS
SOLID WASTE AND RECYCLING
SERVICES
For the Period January 1, 2024 – December 31, 2028
RFP #2023-05
Proposal Due Date
September 19, 2023, 12:00 PM
The City of Sanger, Texas
502 Elm Street
P O Box 1729
Sanger TX 76266
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TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................... 2
SECTION 1: NOTICE TO RESPONDENTS ................................................ 3
SECTION 2: SCHEDULE OF EVENTS ....................................................... 4
SECTION 3: INSTRUCTIONS TO PROPOSERS ....................................... 5
SECTION 4: TERMS AND CONDITIONS .................................................. 8
SECTION 5: BACKGROUND AND SCOPE OF SERVICES ................... 10
SECTION 6: PROPOSAL FORMAT AND CONTENT ............................. 27
SECTION 7: INSURANCE REQUIREMENTS ......................................... 31
SECTION 8: CONFLICT OF INTEREST QUESTIONNAIRE ................. 33
SECTION 9: HB 1295 AND FORM W-9 ................................................... 35
SECTION 10: VERIFICATION .................................................................. 36
SECTION 11: STATEMENT OF ORGANIZATION ................................. 37
SECTION 12: REFERENCES ..................................................................... 38
SECTION 13: FINANCIAL PROPOSAL ................................................... 41
EXHIBIT A: PROPOSED AGREEMENT ................................................. 49
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SECTION 1: NOTICE TO RESPONDENTS
LEGAL NOTICE TO RESPONDENT
The City of Sanger will receive sealed responses until 12:00 P.M., OCTOBER 3, 2023 for Solid
Waste and Recycling Services. Sealed responses must be addressed to the City Manager, City of
Sanger 502 Elm Street, Sanger, Texas 76266. No electronic responses will be accepted. Sealed
responses must be in the office of the City Secretary on or before 12:00 P.M., OCTOBER 3, 2023
in an envelope plainly marked “Response to RFP-2023-05 – Solid Waste and Recycling Services”.
Responses will be opened by the City Secretary, at 2:00 P.M., OCTOBER 3, 2023 at City Hall, 502
Elm Street, Sanger, TX 76266. The City of Sanger shall evaluate the responses based on all factors
described herein. The City of Sanger reserves the right to refuse and reject any or all responses, waive
any or all formalities or technicalities, and accept the response or portions of the response determined
to be of the best value to the City of Sanger. Following applicable local, state, and federal procurement
regulations, the Contract will be awarded to the Respondent who provides the best value to the City
of Sanger.
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SECTION 2: SCHEDULE OF EVENTS
September 5, 2023 .................................. City Council meeting to approve RFP
September 6, 2023 .................................. Post RFP on the City’s website
September 9, 2023 ................................ First Publication of the Request for Proposal in the
Denton Record-Chronicle
September 16, 2023................................... Second Publication of the Request for Proposal in the
Denton Record-Chronicle
September 22, 2023, 12:00 PM, CST ..... Deadline for questions, clarifications, or interpretations
September 27, 2023, 12:00 PM, CST...... Deadline for City to provide responses to questions,
clarifications, or interpretations
October 3, 2023, 12:00 PM, CST ........... Proposal deadline
October 3, 2023, 2:00 PM, CST ............. Bid Opening
October 16, 2023 .................................... City Council to award the bid
January 1, 2024 ...................................... Commencement of service
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SECTION 3: INSTRUCTIONS TO PROPOSERS
3.01 DELIVERY OF PROPOSALS
Qualified prospective vendors may obtain copies of the RFP on the City website:
www.sangertexas.org. Proposals must be prepared on the proposal forms in the RFP. All requested
documentation must be submitted with the proposal. Sealed proposals shall include one hard paper
copy original proposal and one (1) electronic copy of the proposal in pdf format on a flash drive.
Proposals will be received by the City Secretary at Sanger City Hall, until 12:00 PM, CST, July 18,
2023. The outside of the proposal should be marked “Response to RFP-2023-05 – Solid Waste and
Recycling Services”. The City will reject late proposals. The City is not responsible for lateness or
non-delivery of mail, carrier, etc. Proposer is responsible for ensuring that packets are delivered to
the City Hall.
USPS Mailing Address: Physical Address for other delivery methods:
City Secretary City Secretary
City of Sanger City of Sanger
P O Box 1729 502 Elm Street
Sanger TX 76266 Sanger TX 76266
3.02 LATE DELIVERY
The City is not responsible for lateness or non-delivery of mail, carrier, etc. The Proposer is
responsible for ensuring that packets are delivered to the Finance Department.
3.03 WITHDRAWAL OF PROPOSALS
Proposer may withdraw his proposal at any time before the date and time specified for the proposal
deadline. A Proposer may resubmit his proposal at any time before the proposal deadline, pursuant to
the procedures requirements stated herein. Once proposals are opened, no Proposer may modify or
withdraw his proposal within one hundred eighty (180) days after the proposal deadline.
3.04 EXPLANATIONS, CLARIFICATIONS, AND INTERPRETATIONS
Any explanation, clarification, or interpretation desired by a Proposer regarding any part of this RFP
must be requested from Finance Director, Clayton Gray, via email at cgray@sangertexas.org, before
12:00 PM, on July 7, 2023. No further inquiries will be accepted after that time.
If the City, in its sole discretion, determines that an explanation, clarification, or interpretation is
required, such shall be issued in writing by addendum. Explanations, clarifications, or interpretations
to the RFP made in any other manner other than writing by addendum are not binding upon the City,
and Proposers shall not rely upon such explanations, clarifications, or interpretations. No Proposer
shall rely upon any explanations, clarifications, or interpretations given by any other method.
3.05 ADDENDUMS TO THE RFP
Any explanations, clarifications, interpretations, corrections, or changes to this RFP will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Sanger Finance Department.
Addendums to the RFP will be published on the City website: www.sangertexas.org. It is the
responsibility of the Proposer to check for addenda.
3.06 INFORMATION CONTAINED IN THE RFP
The information outlined in this RFP and all appendices attached hereto has been presented solely to
assist interested Proposers in making their own evaluation of the resources required to provide
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services to the City and is not intended to be all inclusive or to contain all of the information that a
prospective Proposer may desire. The City offers no warranties as to the accuracy of the information
provided in this RFP. The City has made no independent effort to determine the accuracy or
completeness of such information.
The Proposer is solely responsible for making all necessary investigations and evaluations of
information, which will or could affect their performance including the costs of providing the
requested services. The Proposer agrees that it has satisfied itself by the Proposer’s own investigation
and evaluations of information which will or could affect its performance and that Proposer’s proposal
is based upon such investigation and evaluations of information, and that Proposer shall make no
claim against the City because of any information in this RFP which may prove to be erroneous in
any respect.
3.07 DISQUALIFICATION OF PROPOSERS
Although not intended to be an exhaustive list of causes for disqualification, any one or more of the
following causes, among others, may be considered sufficient for the disqualification of a Proposer
and the rejection of its proposal:
A. Evidence of collusion among proposers.
B. Lack of competency as revealed by the proposed approach, experience, financial stability,
and/or other factors.
C. Lack of responsibility as shown by past work, judged from the standpoint of workmanship.
D. Default on a previous city contract for failure to perform.
3.08 EVALUATION CRITERIA
The City will conduct a comprehensive, fair, and impartial evaluation of all Proposals received in
response to this RFP. The City may appoint a selection committee to perform the evaluation. The
selection committee may select all or some or none of the Proposers for interviews. If the City elects
to conduct interviews, Proposers may be interviewed and re-scored based upon the same criteria, or
other criteria to be determined by the selection committee. The City may request additional
information from the Proposers at any time before the final approval of a selected Proposer. Final
approval of a selected Proposer is subject to the action of the City Council. The criteria to be evaluated
include the following items listed below. An additional explanation regarding each criterion is
provided in Section 4.
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Table 3.1: Proposal Evaluation Criteria
Factor Maximum Points
Experience & ability to perform
● Experience & performance history
● Method of approach
● Key personnel
● Exceptions to the RFP
● References
40
Pricing & additional consideration to the City
● Residential pricing
● Commercial pricing
30
Financial stability 20
Quality of submitted proposal 10
Total points 100
The Proposer selected to provide service may be required to present its final proposal to the Council
at a City Council meeting.
3.09 METHOD OF AWARD AND CITY RIGHTS
The City Council reserves the right to accept any proposal or reject any or all proposals, to waive
technicalities, defects, or irregularities in any proposal, and to proceed otherwise when the best
interests of the City will be realized.
3.10 RELEASE OF INFORMATION AND PUBLIC INSPECTION
Only the name of the Proposer responding to this proposal shall be released at the proposal opening.
Other information submitted by the Proposer shall not be released by the City, except as required by
the Texas Public Information Act, and the proposals will not be available for inspection during the
proposal evaluation process or before contract award. If the proposal contains trade secrets or
confidential information, the Proposer must specifically list that portion as confidential. All other
parts of the proposal are open for public viewing upon request following the contract award. At no
time will confidential information, as noted by the Proposer, be released, unless ordered by a court or
the Attorney General.
3.11 ETHICS
Proposers shall not offer or accept gifts or anything of value nor enter into any business arrangement
with any employee, official, or agent of the City except in accordance with City Policy.
3.12 COMPLIANCE WITH LAWS
Proposer, its officers, agents, employees, contractors, and subcontractors, shall abide by and comply
with all laws, federal, state, and local. It is agreed and understood that, if the City calls the attention
of Proposer to any such violations on the part of the Proposer, its officers, agents, employees,
contractors, or subcontractors, then Proposer shall immediately desist from and correct such violation.
3.13 DISCRIMINATION PROHIBITED
Proposer, in the execution, performance, or attempted performance of this service, shall not
discriminate against any person or persons because of sex, race, religion, color, or national origin.
The Proposer must be an equal-opportunity employer.
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SECTION 4: STANDARD TERMS & CONDITIONS
The terms and conditions set forth in this request for proposal shall be incorporated into and be a part
of any proposal submitted to the City for the goods and/or services specified.
4.01 ASSIGNMENT
The successful Proposer shall not directly or indirectly subcontract, sell, convey, transfer, assign the
awarded contract, in whole or in part, or any rights, interests, duties, or obligations of the contract, in
whole or in part, without the prior written consent of the City, and any purported subcontract, sale,
conveyance, transfer or assignment by the successful Proposer without prior written consent of the
City will be null and void and not binding on the City.
4.02 COMMUNICATION
The successful Proposer shall direct all contact with the City through the City designated
representative in the contract. The successful Proposer will not directly respond to, make inquiries of,
survey or solicit information from, or otherwise interact with any departments, divisions, employees,
or agents of the City unless specifically approved, or requested by the City.
4.03 REQUIRED FORMS
Proposer shall include the following items in their proposal:
A. Conflict of Interest Questionnaire (Section 8)
B. Notarized ethics statement and a Form W-9 (Section 9)
C. Notarized verification with the City of Sanger (Section 10)
D. Statement of Organization (Section 11)
E. References (Section 12)
F. Financial Proposal (Section 13)
4.04 FELONY CRIMINAL CONVICTIONS
The successful Proposer represents and warrants that neither the proposer nor the successful
Proposer’s employees have been convicted of a felony criminal offense, or are under investigation of
such charge, or that, if such a conviction has occurred, the successful Proposer has fully advised the
City as to the facts and circumstances surrounding the conviction.
4.05 SALES TAX
The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. Our taxpayer
identification number is 75-6000661.
4.06 SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail or the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices
are to prevail. All interpretations of the specifications shall be made based on this statement.
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4.07 SUBCONTRACTORS
The successful Proposer shall be the sole source of contact for the contract. The successful Proposer
is responsible for all actions and work performed by its subcontractors. All terms, conditions, and
requirements of the contract shall apply without qualification to any services performed or goods
provided by any subcontractor.
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SECTION 5: BACKGROUND AND SCOPE OF SERVICES
5.01 OVERVIEW AND BACKGROUND INFORMATION
The City of Sanger, Texas is a growing community in northern Denton County along Interstate 35.
Sanger is approximately 50 miles north of both downtown Dallas and downtown Ft Worth. The
population is currently estimated to be 9,470 by the North Central Texas Council of Governments.
The City expects to add several new subdivisions in the next several years and expects the population
to continue increasing.
The City’s current contract for solid waste and recycling services expires on December 31, 2023. The
current contract provides for residential services, commercial services, roll-off services, and City
facility services. The current contractor is responsible for the disposal of all solid waste and processing
of all recyclable materials collected pursuant to the contract.
The City’s current contractor provides residential accounts with a 95-gallon trash cart and a 65-gallon
recycling cart. Residential trash collections are made twice a week on a Monday/Thursday or a
Tuesday/Friday schedule. The City is considering once-a-week solid waste collection; a final decision
regarding once or twice-per-week residential collections shall be made before issuing a new contract.
For that reason, the Proposer is required to submit a proposal based on current levels of service and
on alternative service levels as described in Section 3.02 and in the required forms in Appendix B.
Residential recycling collections are on the second collection day – either Thursday or Friday. The
current contract specifies recyclables to include various paper, glass, metal, and plastics, as described
in Section 05.02.13. The City is considering adding recycling for commercial accounts in addition to
residential accounts. A final decision on commercial recycling shall be made before issuing a new
contract. For that reason, the Proposer is required to submit a proposal based on current levels of
service and on alternative service levels as described in Section 5.02 and in the required forms in
Section 13.
5.01.01 Current Residential Services
Solid waste and recycling services are currently provided to approximately 3,160 residential
customers as follows: twice-per-week collection of solid waste in 95-gallon carts and once-per-week
collection of recyclable materials in 65-gallon carts. The current Service Provider collects Municipal
Solid Waste and Yard Waste from Single-Family Residential Units, provided that (i) such Municipal
Solid Waste is placed in Roll-Outs provided by the Service Provider, (ii) such Yard Waste is placed
in Bags, and (iii) such Bags and Roll-Outs are placed within five (5) feet of the curbside or right of
way adjacent to the Single-Family Residential Unit no later than 6:00 a.m. on the scheduled collection
day.
Bulky waste collection services are currently provided to approximately 3,160 residential customers
as follows: once-per-week collection provided that the Bulky Items (A) are placed at the curbside no
later than 7:00 a.m. on the scheduled collection day, (B) are reasonably contained, and (C) do not
exceed four (4) cubic yards in total volume or have any individual item exceeding one-hundred (100)
pounds in weight. The Service Provider is only responsible for collecting, hauling, and recycling or
disposing of Bulky Items from Single-Family Residential Units. White Goods containing refrigerants
are not collected by the Service Provider unless such White Goods have been certified in writing by
a professional technician to have had all such refrigerants removed. The service provided does not
include the collection of Bulky Items comprised of Construction and Demolition Waste, White
Goods, or any materials resulting from remodeling, general property clean-up, or clearing of property
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for the preparation of construction. However, the Service Provider may negotiate an agreement on an
individual basis with the owner or occupant of a Single-Family Residential Unit regarding the
collection of such items by utilizing the Service Provider's Roll-Off Services.
Table 5.1: Residential Services Tonnage by Material
(Bulky waste tonnage is included in solid waste.)
Additional residential services include the curbside collection of Christmas trees.
Additional information regarding current residential services is located on the City website,
www.sangertexas.org.
Month Trash Tons Recycling Tons
May-22 722.88 31.97
Jun-22 408.69 57.29
Jul-22 521.62 38.18
Aug-22 533 42.26
Sep-22 567.44 65.28
Oct-22 496.81 33.27
Nov-22 470.57 33.9
Dec-22 499.79 42.81
Jan-23 360.55 34.73
Feb-23 298.6 34.93
Mar-23 335.25 53.88
Apr-23 267.3 35.12
Totals 5,482.50 503.62
Monthly Average 456.88 41.97
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5.01.02 Current Commercial Services
Solid waste services are currently provided to approximately 210 commercial customers. Commercial
accounts include a combination of various sizes of containers and are collected between one (1) and
three (3) times per week.
Table 5.2: Commercial Containers Serviced
Size Pickups/Week # of Containers
Commercial Toter 2 51
Commercial extra Toter 2 3
3 yard 1 37
3 yard 2 6
4 yard 1 15
4 yard 2 4
6 yard 1 20
6 yard 2 12
6 yard 3 9
8 yard 1 20
8 yard 2 22
8 yard 3 25
Commercial Lockbar 12
Commercial Enclosure 15
Totals 251
Table 5.3: Commercial Services Tonnage
Month Trash Tons
May-22 364.34
Jun-22 263.59
Jul-22 227.85
Aug-22 329.88
Sep-22 298.45
Oct-22 331.07
Nov-22 270.18
Dec-22 271.42
Jan-23 237.14
Feb-23 247.55
Mar-23 304.5
Apr-23 238.77
Totals 3,384.74
Monthly Average 282.06
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5.01.03 Current Roll-off Services
Roll-off services are currently provided to approximately 4 commercial customers.
Table 5.4: Roll-Off Services Tonnage
Month Trash Tons
May-22 221.84
Jun-22 172.12
Jul-22 181.64
Aug-22 249.47
Sep-22 230.58
Oct-22 211.79
Nov-22 160.71
Dec-22 163.56
Jan-23 170.7
Feb-23 159.41
Mar-23 247.75
Apr-23 216.59
Totals 2386.16
Monthly Average 198.85
5.01.04 Special Collections and Services
A. Municipal Locations. The current Provider provides, at no cost to the City, up to an
aggregate number of thirteen (13) Containers (each up to eight cubic yards in size) to
collect Municipal Solid Waste at certain municipal locations within the City once or
twice per week, as needed.
B. Special Events. The current Provider provides, at no cost to the City one (1) Roll-Off,
with one (1) free haul of such Roll-Off, to collect Municipal Solid Waste at each of
the City's two (2) special events held each calendar year; provided, that the City gives
the Service Provider reasonable prior written notice of the dates of such special events.
C. Annual Trash-Off. The current Provider provides, at no cost to the City, Roll-Offs to
collect Municipal Solid Waste at the City's annual "Trash-Off” event.
D. Sludge Services. The current Provider provides hauling and disposal services for
sludge from the City's wastewater treatment plant; provided that the sludge is tested,
accompanied by requisite documentation of the State of Texas, and meets the TCEQ's
disposal guidelines. The City agrees to assist the Service Provider and, if necessary,
agrees to adjust and regulate load weights to comply with the Texas Department of
Transportation's weight guidelines. The current rate is $665.32 per haul of a 20-yard
roll-off.
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5.01.05 Current City Facility Services
Solid waste services are currently provided at all City Hall facilities at no charge.
Table 5.5: Current City Facility Services
Description Address Container Collection
Sanger Cemetery McReynolds Road 3CY 1 time/week
City Offices & Fire Dept 2nd Street @ Bolivar Street 8 CY 1 time/week
Sanger Depot & Crisis Center 100 N 5th Street 8 CY 2 times/week
Electric Shop 1st Street @ Bolivar Street 6 CY 1 time/week
Electric Department 302 Railroad Avenue 6 CY 2 times/week
Railroad Park 600 Railroad Avenue 8 CY 2 time/week
City Hall 502 Elm Street 3CY 1 time/week
Waste Water 212 Railroad Avenue 3CY 1 time/week
Senior Center 200 Bolivar Street 3CY 1 time/week
Water Department - Sewer Plant 300 Jones Street 3CY 1 time/week
Maintenance Yard 100 Cherry Street 8 CY 1 time/week
Sports Park 2201 S Stemmons Highway 8 CY 1 time/week
Warehouse 103 Bolivar 3CY 1 time/week
5.01.06 Current Service Rates
Table 5.6: Current Residential and Commercial Service Rate Charges
Current Residential Rates
Current Commercial Rates
Size Pickups/Week Rate
Commercial Toter 2 $31.46
3 yard 1 $80.40
3 yard 2 $137.50
3 yard 3 $187.60
4 yard 1 $100.22
4 yard 2 $171.29
4 yard 3 $250.52
6 yard 1 $137.50
6 yard 2 $275.00
6 yard 3 $386.86
8 yard 1 $171.29
8 yard 2 $312.28
8 yard 3 $484.74
Commercial Lockbar 12 $12.82
Commercial Enclosure 15 $12.82
Size Pickups/Week Rate
95 Gallon Poly Cart 2 $19.13
65 Gallon Recycling Cart 1 Included above
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Table 5.7: Current Roll-Off Rate Charges
Current Commercial Roll-Off Rates
Size Haul Delivery Daily Rent Disposal Dry Runs
20 Yard $ 401.95 $ 154.68 $ 5.12 $49.25/ton $104.91
30 Yard $ 401.95 $ 154.68 $ 5.12 $49.25/ton $104.91
40 Yard $ 401.95 $ 154.68 $ 5.12 $49.25/ton $104.91
Table 5.8: Current City Charges
Current City Roll-Off Rates
Size Haul Delivery Daily Rent Disposal
20 Yard $ 216.09 $ 62.56 $ 2.08 $28.64/ton
30 Yard $ 216.09 $ 62.56 $ 2.08 $28.64/ton
40 Yard $ 216.09 $ 62.56 $ 2.08 $28.64/ton
Current City Sludge Rates
Size Haul
Sludge 20 CY Roll-off $ 665.32
5.02 SCOPE OF SERVICES
A. Current residential and commercial service levels as described in all of section 5.0
B. Alternate service levels as described in the remaining sections of this RFP
5.02.01 Contract Term
The term of service shall be five (5) years beginning January 1, 2024, with up to one (1) renewal term
of five (5) years. The successful Proposer may prohibit the City from exercising an optional renewal
term by providing written notice to the City of its election to reject a renewal term on or before eleven
(11) months preceding the scheduled date of expiration of the initial term or the then current optional
renewal term of the contract. If the successful Proposer does not provide such written notice to the
City on or before eleven (11) months preceding the scheduled date of expiration of the initial term or
the then current optional renewal term of the contract prohibiting the City from exercising the optional
renewal term, the City may upon written notice to the successful Proposer not later than ninety (90)
calendar days preceding the scheduled date of expiration of the initial term or the then current optional
renewal term of the contract exercise such optional renewal term by such notice. This provision in no
way limits the City’s right to terminate the contract at any time during the initial term or any optional
renewal term thereof pursuant to the provisions in the contract.
5.02.02 Exclusive Services
The successful Proposer shall have the exclusive right to provide all solid waste services to residential
customers and commercial customers within the City. The exclusive right includes the provision of
solid waste services to construction projects within the City. In addition, the successful Proposer shall
have the exclusive right to provide all recycling services to residential customers. The successful
Proposer shall have the non-exclusive right to provide recycling services to commercial customers
and City facilities. The successful Proposer, not the City, shall be solely responsible for defending the
rights granted to the successful Proposer herein against third parties.
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5.02.03 Residential Service Alternatives
A. Twice per week collection of solid waste materials in 90-96 gallon carts and yard
waste in bags
B. Once per week collection of solid waste materials in 90-96 gallon carts and yard waste
in bags
C. Once per week collection of recyclable materials in 90-96 gallon carts
D. Once per week collection of bulky waste and/or solid waste up to 4 cubic yards
E. Once per week collection of bulky waste in excess of 4 cubic yards
a. Billing and collection of fees for item E by successful Proposer
F. Additional cart fee
a. Solid waste carts
b. Recycling carts
All services are to be provided on the same day of the week to each residential location.
5.02.04 Commercial Service Alternatives
A. Solids Waste 96 Gallon Carts
a. Twice per week collection of solid waste materials
b. Once per week collection of solid waste materials
B. Solid Waste 3CY, 4CY, 6CY, and 8CY dumpsters
a. Once per week collection of solid waste materials
b. Twice per week collection of solid waste materials
c. Three times per week collection of solid waste materials
C. Recycling CY, 4CY, 6CY, and 8CY dumpsters
a. Once per week collection of recycling materials
5.02.05 Roll-off Service Alternatives
A. Collection of solid waste materials by container size (i.e. 20 CY, 30 CY, and 40 CY with
and without compactors), upon customer request.
5.02.06 City Facility Service Alternatives
A. Once per week collection of solid waste materials at all City facilities
B. Twice per week collection of solid waste materials at all City facilities
C. Once per week collection of recyclable materials at all City facilities
D. Solid waste and recyclable containers for City events, upon request
E. Roll off containers by size, upon request
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F. Additional items
a. Municipal Locations. The successful Proposer will provide, at no cost to the City,
up to an aggregate number of thirteen (13) Containers (each up to eight cubic yards
in size) to collect Municipal Solid Waste at certain municipal locations within the
City once or twice per week, as needed.
b. Special Events. The successful Proposer will provide, at no cost to the City one
(1) Roll-Off, with one (1) free haul of such Roll-Off, to collect Municipal Solid
Waste at each of the City's two (2) special events held each calendar year;
provided, that the City gives the Service Provider reasonable prior written notice
of the dates of such special events.
c. Annual Trash-Off. The successful Proposer will provide, at no cost to the City,
up to twenty (20) Roll-Offs to collect Municipal Solid Waste at the City's two (2)
annual "Trash-Off” events, with an aggregate of twenty (20) free hauls of such
Roll-Offs each calendar year.
d. Sludge Services. The successful Proposer will provide hauling and disposal
services for sludge from the City's wastewater treatment plant; provided that the
sludge is tested, accompanied by requisite documentation of the State of Texas,
and meets the TCEQ's disposal guidelines. The City agrees to assist the Service
Provider and, if necessary, agrees to adjust and regulate load weights in order to
comply with the Texas Department of Transportation's weight guidelines. The
current rate is $665.32 per haul of a 20-yard roll-off.
5.02.07 Disposal and Processing Services
The successful Proposer shall have and maintain during the term hereof, adequate disposal and
processing capacity for the City’s needs. All solid waste collected under the contract shall be disposed
of at a disposal site properly authorized under all applicable federal, state, and local laws. All
recyclable materials collected under the contract shall be processed at a processing facility properly
authorized under all applicable federal, state, and local laws.
The successful Proposer will be responsible for processing all recyclable materials collected from the
City. The successful Proposer must process a minimum of ninety-five percent (95%) by weight of
program recyclable materials collected per month.
5.02.08 Set-out Limits on Items Placed Curbside for Collection
A. The Set-out limit for residential customers is defined as follows: all materials set-out are
to be collected and shall be placed within 6 feet of the curbside (see Collection Location
section below).
B. The successful Proposer shall tag and leave items placed for collection that are in excess
of the Set-out limit described in item A above.
C. The successful Proposer shall promptly notify the City Finance Department of any address
where tagged items are left, on or before 10:00 AM the following business day.
5.02.09 Collection Location
A. Residential customers that are unable to place materials within 6 feet of curbside shall
contact the City Finance Department to request an alternate collection location. The
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successful Proposer agrees to assist Handicapped Residential Units with house-side
collection of their Bags and Containers; provided, that the successful Proposer receives
prior written notice from the Handicapped Residential Unit of such special need. The City
shall be solely responsible for all other modifications and accommodations required by
the Americans with Disabilities Act or any other applicable law or regulation in connection
with the services provided hereunder to Single-Family Residential Units.
5.02.10 Collection Days and Schedule
Collection shall be provided between 7:00 AM and 7:00 PM on scheduled service days.
A. Residential Services
1. Shall be provided Monday through Friday, excluding holidays.
2. If a holiday (per Section 3.02.11) falls on a weekday that is a scheduled service day,
collections for the holiday and each day thereafter will be delayed one day during that
week, and Friday’s scheduled collection day will be delayed to Saturday that week.
3. The successful Proposer shall not change collection days or schedules to residential
customers without written authorization from the City.
B. Commercial, Roll-off, and City Facility Services
1. Shall be provided Monday through Saturday.
2. The City shall determine the collection schedule and days for all City facilities
services.
3. Commercial services and roll-off services customers and the successful Proposer shall
agree upon the collection schedule and days subject to no objection by the City.
The successful Proposer shall provide the City route collection maps and container locations for
residential and commercial customers.
5.02.11 Holidays
The following shall be holidays for purposes of the contract:
New Year's Day
Martin Luther King, Jr. Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
The successful Proposer may decide to observe any or all of the above-mentioned holidays by
suspension or service on the holiday, but the successful Proposer must meet its contractual
obligations.
5.02.12 Missed Collections
The successful Proposer shall notify the City by 4:00 PM of potentially missed collections when a
street, portion of a route, or a complete route may not be completed before 7:00 PM.
When the successful Proposer is notified of a missed collection the following procedures are required
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as long as such notification does not conflict with GPS documentation of the successful Proposer’s
attempt to provide services to the customer:
A. Before 4:00 PM, the successful Proposer shall dispatch a truck and provide the collection
before 7:00 PM on the same day.
B. After 4:00 PM, the successful Proposer shall provide collection within the next 24 hours
and inform all residents impacted by such missed collection of the time the corrective
collection will be provided.
C. After 4:00 PM preceding a holiday, the successful Proposer shall provide collection within
the first three (3) hours of the day after the holiday.
5.02.13 Program Recyclable Materials
The following recyclable materials are currently included in the residential recycling services: mixed
waste paper (including corrugated cardboard, newspaper, office paper, junk mail, phone books,
beverage packaging, cereal boxes, chipboard, envelopes, and magazines, etc.), steel and tin cans,
aluminum cans, plastic containers labeled types 1 and 2.
5.02.14 Disaster Debris
The City and the successful Proposer will negotiate the services including compensation related to
debris resulting from an event or occurrence, such as but not limited to wildfires, storms, floods, fires,
tornados, earthquakes, etc., determined by the City to have caused widespread destruction and distress
and increased residential services tonnage by 20% or more from the average per residential customer
of historical residential services tonnage for the same quarter for the prior three years. Collection and
disposal or processing of all other disaster debris shall be provided by the successful Proposer at no
additional charge.
5.02.15 Spills, Leaks, and Litter
The successful Proposer shall exercise care to prevent spilling, leaks, and littering. The successful
Proposer shall ensure all materials hauled are contained, tied, or enclosed to prevent spilling, leaking,
and littering. The successful Proposer shall immediately pick up and clean up all spills, leaks, and
litter resulting from successful Proposer’s vehicles, or by successful Proposer’s employees or
subcontractor while performing services under the contract. Each vehicle shall be equipped with the
proper tools to adequately clean up any spillage.
5.02.16 Vehicle Maintenance and Specifications
All vehicles shall be kept in a clean and sanitary condition. Collection vehicles shall be painted in the
successful Proposer’s color or color schemes. The vehicles shall be uniquely numbered, and the
vehicle numbers shall be painted in a contrasting color, at least six inches high, on each side of each
vehicle and the rear of the vehicle. No advertising shall be permitted other than the name and address
of the successful Proposer.
Collection vehicles shall be sufficient to provide the services specified. All vehicles used by
management personnel, including route supervisors, shall be equipped with cell phones with voice
mail so that they can be contacted by the City. Collection vehicles will be equipped with two-way
communication devices so that the successful Proposer’s staff and driver may communicate during
the route collection. In addition, collection vehicles will be equipped with backup cameras, spill kits,
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and GPS tracking capability. If Proposer proposes to equip carts with radio frequency identification
(RFID) tags, collection vehicles will be equipped with RFID tag readers.
5.02.17 Carts
The successful Proposer will be responsible for the purchase, distribution, storage, ongoing repair,
replacement, warranty issues, and other requirements related to carts. The Proposer shall purchase
carts that meet the requirements set forth in the contract including, but not limited to, the following
requirements:
A. Carts must be colored to differentiate solid waste services from recycling services.
Carts must be uniform in color. Colors must be approved by the City.
B. Carts must be of high quality and durability with a ten-year warranty.
C. Cart markings must be approved by the City.
D. Carts may be equipped with passive RFID tags utilizing an ultra-high frequency
(UHF) range.
E. Recycling services carts must have full-color in-mold labels (as approved by the
City) of recyclable materials included and excluded from the program, with a
minimum size area of 100 square inches.
F. Carts must comply with ANSI Standards Z245.30 and Z245.60 (shall be both Type
B and Type G compliant).
G. Carts must be equipped with a metal lift bar (replaceable if damaged).
H. Carts must be either injection model with high density polyethylene (HDPE) or
rotational molded with linear medium density polyethylene (MDPE). All plastic
resin must be UV stabilized.
The successful Proposer shall deliver a new solid waste cart and new recycling cart to each customer
receiving services via cart before December 31, 2023. Upon request, the successful Proposer shall
deliver new carts to new customers. The successful Proposer will be responsible for responding to
requests from and delivering carts to customers who need a cart replacement for whatever reason.
Carts shall be delivered no later than three (3) business days after notice. Used carts must be cleaned
before reentry into the system and delivery to customers. Damaged carts shall be removed at the same
time a replacement cart is delivered.
Carts shall be provided with instructions for proper use, including any customer actions that would
void manufacturer warranties.
5.02.18 Dumpsters, Roll-offs, and Compactors
The successful Proposer will be responsible for the purchase, distribution, storage, ongoing repair,
replacement, warranty issues, and other requirements related to dumpsters, roll-offs, and compactors
owned by the successful Proposer. All dumpsters shall have lids that fully close. Dumpsters and roll-
offs must be painted a uniform color, bear the name and telephone number of the successful Proposer,
and bear a serial number coded for the dumpster or roll-off size. Dumpsters and roll-offs shall be
painted at least once every 2-1/2 years and shall be steam cleaned at least once each year or as directed
by the City.
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The successful Proposer is responsible for removing graffiti from its dumpsters, roll-offs, and
compactors. Collection drivers shall notify the successful Proposer at the end of each day of any
dumpster, roll-off, or compactor containing graffiti. The successful Proposer shall remove any graffiti
from its dumpsters, roll-offs, and compactors within five (5) business days of notification. Each
dumpster, roll-off, and compactor of the successful Proposer is subject to inspection by the City and
approval as to appearance and condition before placement at any City facility. A dumpster, roll-off,
or compactor of the successful Proposer shall be reconditioned and repainted if necessary before being
supplied to a City facility that had not used it earlier. If the City so requires, a dumpster, roll-off, or
compactor shall be cleaned or repainted within seven (7) days. If appropriate to serve the City’s needs
and/or locations, the City may require the successful Proposer to install and service a dumpster, roll-
off, or compactor. Damage to dumpster, roll-off, or compactor on customers' premises is at the
successful Proposer's risk, as between those parties and without affecting the risk or liability of others.
The successful Proposer shall be responsible for the repair of all dumpsters, roll-offs, or compactors
damaged due to the successful Proposer’s negligence. The successful Proposer shall repair or replace
within one business day any dumpster, roll-off, or compactor that the City determines does not comply
with applicable law or constitutes a health or safety hazard.
5.02.19 Successful Proposer’s Office
The successful Proposer shall maintain an office or other facilities through which they can be
contacted. It shall be equipped with sufficient telephones having local phone numbers and shall have
a responsible person in charge and adequate competent persons available to answer the phone from
7:00 AM to 7:00 PM on regular collection days. When collection is postponed one day for the holiday
schedule the successful Proposer’s customer service personnel must be available to answer phones
on all days during which collection service is provided. An informative recording answering
frequently asked questions and voicemail shall be available at all other hours.
5.02.20 Customer Service and Complaint Resolution
The successful Proposer shall provide a single source contact/resource to receive City Finance
Department requests and/or complaints. Such resource shall respond to the City within two (2) hours
of initial outreach.
The successful Proposer will be primarily responsible for customer service requests, complaints, and
complaint resolution. The successful Proposer shall be the first point of contact for customers. The
successful Proposer shall give each request and/or complaint prompt and courteous attention within
24 hours, excluding weekends and holidays.
If the successful Proposer is unable to resolve a complaint within 24 hours, the successful Proposer
will notify City and provide documentation to the City’s satisfaction explaining the reasons the
complaint cannot be satisfied within 24 hours.
The outcome of an unresolved complaint will be at the discretion of the City Finance Director or
her/his designee.
The successful Proposer shall maintain a log of complaints and shall provide the City every month,
or upon request, copies of all complaints indicating the date and hour of the complaint, nature of the
complaint, and the manner and timing of its resolution.
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5.02.21 Education Information
The successful Proposer shall be responsible for the publishing and distribution of public education
information, in both hard copy and electronic version for use on City’s website, upon the initial award
of the contract. The information should contain a list of materials to be collected, a list of materials
that cannot be collected or items that will require a special fee-based pick-up, and how to prepare
materials for residential solid waste and recycling service. Said information shall be provided to every
new customer. The information shall be updated by the successful Proposer and mailed out to all
customers after any changes in collection procedures.
5.02.22 Reporting
The successful Proposer shall provide the following daily and monthly reports to the City. Reports
shall be in a format approved by the City.
Complete and accurate daily reports must be submitted to the City by 10:00 AM, CST each business
day. Daily reports must contain the following information:
A. Daily Call Log. Spreadsheets listing the calls received by date and time, type of
call (missed collection, complaint, inquiry), and resolution.
B. Unacceptable Set-out Lob. Spreadsheet of unacceptable set-outs by address and
description of the reason.
Complete and accurate monthly reports must be submitted to the City on or before the tenth (10th) of
each month. Monthly reports must contain the following information:
A. Amount of Solid Waste and Program Recyclable Materials Collected.
Spreadsheet listing amounts (in tons/pounds) of solid waste and program
recyclable materials collected by customer type. The spreadsheet must also include
year-to-date totals.
B. Customer List for Roll-off Services. Identify each by address and level of
service, name, and contact information.
C. Billing and Revenue Documentation. Documentation justifying the successful
Proposer’s billings and revenue derived by the successful Proposer for services
within the City.
D. Summary of motor vehicle accidents or moving violations involving the
successful Proposer’s vehicles. Identify vehicle, employee, and description of the
violation.
E. Set-out Rate and Participation Rate Information. If Proposer proposes to equip
carts with RFID tags, a spreadsheet listing set-out and participation rates by service
by route. The spreadsheet must also include year-to-date average rates.
5.02.23 Billing & Customer List
A. Residential Services
a. The City will be responsible for customer billing and collection, in
accordance with the selected service alternatives.
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B. Commercial or Roll-off Services
a. The successful Proposer will be responsible for customer billing and
collection, in accordance with the selected service alternatives.
5.02.24 Franchise Fee
For the right and privilege of using the City’s public rights-of-way to provide exclusive services per
the contract, the successful Proposer, on the first day of each month during the term of the contract,
will pay the City a franchise fee equal to six percent (6%) of gross receipts resulting from the operation
of the services within the City and will email a report to the Finance Director detailing the franchise
fee calculation. The City may increase or decrease the franchise fee with ninety (90) calendar days’
written notice. All fees proposed in Form 4 exclude Franchise Fees.
5.02.25 Performance Bond
Upon the execution of this contract, the successful Proposer shall make, execute, and deliver to the
City a good and sufficient performance bond in a form approved by the City to secure the full,
complete, and faithful performance of the terms and conditions of this contract.
The Surety shall be a surety company duly authorized to do business in the State of Texas, having an
“A” or better rating by A.M. Best or Standard and Poors, included on the list of surety companies
approved by the Treasurer of the United States of America, and acceptable to the City.
The successful Proposer shall pay all premiums chargeable for the Performance Bond.
The performance bond shall be valid and non-cancelable for a period of one year. Thereafter, the
successful Proposer must renew or obtain a new performance bond each year of the contract. Each
performance bond must be valid and non-cancelable and comply with the requirements of this
contract. The successful Proposer shall provide the City with a renewed or new performance bond on
the 1st day of November of each contract year.
For the initial contract year, the performance bond must be equal to the estimated amount of the initial
twelve (12) calendar months of fees to be paid to the successful Proposer by the City and customers
as estimated by the City. For subsequent years, the performance bond must be equal to the actual
amount of the prior twelve (12) calendar months of fees paid to successful Proposer by the City and
customers.
5.02.26 Insurance
The successful Proposer shall be solely responsible for any insurance required under the terms of the
contract, including, but not limited to, payment of premium and deductibles whether or not the City
is an insured under the policy, and for any additional insurance it deems necessary. City does not and
shall not carry insurance policies covering the successful Proposer.
The successful Proposer shall procure and maintain, during the term of the contract and any
extensions thereof, the types of insurance and coverages that comply with the insurance requirements
shown in the attached Section 7. The successful Proposer must notify City in writing at least thirty
(30) days prior to any non-renewal of or material change in the insurance coverage(s) required by this
contract.
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The successful Proposer shall ensure that the insurance coverage required under the contract is
obtained and maintained by the successful Proposer to cover its work hereunder. The successful
Proposer shall be held responsible for any modification, deviation, or omissions in the insurance
requirements.
City shall retain the right, at any time, to review coverage, form, and amount of insurance coverage.
The procuring of the required policy or policies of insurance shall not be construed to limit the
successful Proposer’s liability to fulfill the indemnification provisions and the requirements under
this contract. Notwithstanding said policy or policies of insurance, the successful Proposer shall be
obligated for the full and total amount of any damages, injury, or loss caused by the action or inaction
of the successful Proposer in connection with this contract.
All insurance certificates shall be received and approved by City before the successful Proposer will
be allowed to commence or continue work.
Notice of accident (occurrence) and claim shall be given to the insurance company and City as soon
as practicable after notice to the insured of any incident (occurrence) or claim.
The obligations of the successful Proposer pursuant to this section shall survive the expiration or
termination of this contract.
Failure to comply with any term of this section is a breach of this contract and may result in the
termination of this contract.
5.02.27 Administrative Charges
The successful Proposer understands that if it does not timely perform its obligations pursuant to the
terms of the contract or violates any provision of the contract, the City will suffer damages that are
difficult to determine and adequately specify. The successful Proposer agrees, in addition to any other
remedies available to the City, that the City may withhold payment from Contractor in the amounts
specified below as administrative charges for failure of the successful proposer to fulfill its
obligations. The following acts or omissions shall be considered a breach of the contract and the City
may require payment by the successful proposer of the charges set forth for each act:
A. Failure to complete all collections between 7:00 a.m. and 7:00 p.m.: $1,000 per
route.
B. Missed collection: $50 per missed collection in excess of two (2) missed
collections per day. A missed collection occurs when a customer reports a missed
collection, the address was not reported by the successful proposer as an
unacceptable set-out, and the successful proposer cannot provide data
demonstrating collection vehicle traveled on the street and collections occurred on
the street.
C. Missed residential unit block: $500 per incident the successful proposer failing to
pick up material on a block containing residential units. A missed residential unit
block is where three (3) residential units on one side of a street between cross
streets, or an entire cul-de-sac report a missed collection. A missed residential unit
block occurs when the addresses reporting missed collections were not reported by
the successful proposer as unacceptable set-outs and the successful proposer
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cannot provide data demonstrating collection vehicle traveled on the street and
collections occurred on the block.
D. Failure to correct a missed collection as specified in the contract: $25 per
occurrence per day.
E. Failure to clean up spill as specified in the contract: $200 per incident per day.
F. Failure to provide collection at the same customer two (2) or more times within a
thirty-day (30) period: $50 per occurrence over one (1) occurrence.
G. Failure to distribute unacceptable set-out notice in accordance with the contract:
$20 per occurrence.
H. Failure to submit an accurate report in the specified format, as required by the
contract: $200 per report per calendar day.
I. Failure to submit an accurate accounting (i.e. invoice, quarterly and annual reports,
and/or complaint reports in the specified format): Non-payment until an accurate
monthly accounting is submitted.
J. Failure to respond to any customer complaint in accordance with the contract: $100
per incident per calendar day.
K. Failure to be prepared to perform services on or after the commencement date:
$3,000 per calendar day.
L. Commingling of materials in violation of the contract: $1,000 per incident.
M. Disposal of recyclable materials in a landfill prior to being processed as
recyclables: $2,000 for each incident.
The city may impose administrative charges when the City’s designated representative determines
that performance consistent with the provisions of the contract has not occurred. The City’s
designated representative shall notify the successful proposer in writing or electronically of each act
or omission under the terms of the contract reported to or discovered by the City or its designee. It
shall be the duty of the successful Proposer to take whatever steps or action may be necessary to
remedy the cause of the complaint.
The city may deduct the full amount of any such charges from any payment due to the successful
Proposer. The remedy available to City under this paragraph shall be in addition to all other remedies
which the City may have under law, at equity, or pursuant to the terms of the contract.
The successful Proposer’s obligations to make payments for such charges under this section occurring
prior to the expiration or termination of the contract shall survive termination or expiration of the
contract.
5.02.28 Termination of Contract
In the event of a failure by the successful Proposer to perform any material provision of the contract,
the City shall give written notice of such breach to the successful Proposer along with a thirty (30)
day notice (the “cure period”) to correct such breach. The City may terminate the contract after such
a cure period if the successful Proposer has not adequately corrected such breach in accordance with
the contract and the City so notifies the successful Proposer in writing of such termination action.
Upon the effective date of termination as contained in the notice, the successful Proposer shall, unless
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the notice directs otherwise, immediately discontinue all Services in connection with the contract. At
such time, the City shall pay the successful Proposer only for charges and fees in which Services
performed on or before such termination date. In the event such termination occurs, the City may
exercise its rights under the successful Proposer’s performance bond and procure the services of
another waste services provider to complete the work covered under the contract for the remainder of
the time period covered by the initial term of the contract or extension thereof.
If the City determines, and notifies the successful Proposer, that such default poses an immediate
threat to the health or safety of any person or to any property interest, and if the successful Proposer
has not cured such default within twenty-four (24) hours after receipt of such notice, the City shall
have the right to perform or cause to be performed all or part of the work necessary to cure such
default. In the event that the City performs such work, or caused it to be performed, the successful
Proposer shall compensate the City for the cost thereof. The City shall have the right to deduct any
such compensation due to the City from any sums otherwise due and owing to the successful Proposer.
The City may withhold all or part of any sums which would otherwise be due to the successful
Proposer, but that relate to such default, either until such time as such default is cured or if such
default cannot be cured, forever.
In the event that the successful Proposer shall fail to perform any of the material provisions of the
contract, the City shall promptly notify the successful Proposer of its noncompliance, stating with
particularity the facts relating thereto and the period of time the successful Proposer has to comply.
Thereafter, if the event or condition is not corrected or otherwise made to comply with the terms of
the contract within the period of time specified by the City, the same is a violation of the contract,
subject to the non-compliance penalty set forth in the contract. This remedy is hereby expressly made
cumulative of other remedies available to the City, at law or in equity, for the breach of the contract.
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SECTION 6: PROPOSAL FORMAT AND CONTENT
The Proposal must contain ALL of the required paperwork. ALL forms must be completed in their
entirety and ALL questions must be answered directly on the form and/or expanded onto additional
pages when necessary. ALL forms requiring signatures must be signed. References to company
brochures and flyers will not be accepted as an answer. The Proposal must be organized into tabbed
and labeled sections in the required order.
A. Cover Sheet and Mandatory Forms
B. Proposed Approach
C. Experience
D. Financial Stability and Exceptions to RFP
E. Financial Proposal
6.01 COVER LETTER AND REQUIRED FORMS
Proposers shall submit a cover letter containing a statement that the proposal is a firm offer for one
hundred eighty (180) days from the due date. The cover letter shall include a signature from a
representative authorized to legally bind the proposing company as identified in the Form 2 Statement
of Organization Form. In addition, the Proposer shall complete the following items:
1. Conflict of Interest Questionnaire (Section 8)
2. HB 1245 Statement and Form W-9 (Section 9)
3. Verification (Section 10)
4. Statement of Organization (Section 11)
5. References (Section 12)
6.02 PROPOSED APPROACH
6.02.01 Overview of Approach to Collection Services
Proposer shall provide an overview of the proposed approach for providing the following collection
services:
A. Residential Services
a. Solid Waste
b. Recycling
c. Bulky Waste
B. Commercial Services
C. Roll-off Services
D. City Facility Services
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 28 of 49
6.02.02 Residential Services Collection Route Schedules and Maps
Proposer shall include a proposed route schedule and maps for residential services.
6.02.03 Overview of Approach to Disposal and Processing Services
Proposer shall provide an overview of the proposed approach for the disposal of solid waste and bulky
waste and the processing of recyclable materials collected via the program. For processing of
recyclable materials, Proposer shall identify recyclable materials to be included in residential
recycling services and description of residential public education and outreach efforts to be performed
by Proposer. Proposer shall list the name, location, and distance from the City for the facilities proposed
for use in providing the disposal and processing services specified in the contract.
6.02.04 Equipment
Proposer shall describe the following equipment:
A. Collection Vehicles. The descriptions shall include:
a. Make, model, and age of each proposed collection vehicle. Photos of each type
of collection vehicle proposed should be included.
b. Number of front line and spare collection vehicles to be used to perform each
service.
c. Any future collection equipment to be acquired and a timeline for the
acquisition of new collection equipment.
d. Number of personnel needed for each collection crew to conduct each service.
e. Proposed maintenance program for all collection vehicles used to perform
services, including a proposed frequency of cleaning collection vehicles.
B. Carts. The description shall include, at a minimum, the manufacturer, capacity, and
color. Photos of the proposed carts should be included. If requested, Proposer shall
provide a sample of the carts to the City.
C. Dumpsters and Roll-offs. The descriptions shall include, at a minimum, the
manufacturer, color, capacities, and logos on the containers. Photos of the proposed
dumpsters and roll-offs should be included. Proposer shall describe maintenance
program for all dumpsters and roll-offs used to perform services, including a proposed
frequency of cleaning dumpsters and roll-offs.
6.02.05 Customer Service Policies and Procedures
Proposers shall include a description of customer service policies and procedures. Proposers shall include
the following:
A. Description of customer complaint resolution procedures including customer
follow-up to ensure the complaint is resolved to the customer’s satisfaction.
B. Description of missed collections resolution procedures including ensuring missed
collections are resolved in accordance with the RFP.
C. Proposed customer call center information including number of customer service
personnel, turn-around time on customer service center location, customer service
phone policies, a contingency plan in case of a strike, and any other pertinent and
applicable information.
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6.02.06 Customer Billing Policies and Procedures
Proposer shall describe the policies and procedures to be used for billing services to be performed by the
successful Proposer. Provide a detailed description of your customer billing program, including billing
cycles, collection policy, and practices.
6.02.07 Disaster Management Plan
Disasters resulting in significant volumes of debris may occur in the City. Timely removal of this material
is crucial and expected of the successful Proposer. Describe in detail the proposed response to disasters.
Include timelines to deploy labor and equipment; staging areas; utilization of subcontractor services;
anticipated volumes that could be collected per day; etc.
6.02.08 Transition Plan
Proposer shall describe its proposed strategies to ensure a smooth transition from the current provider to the
successful Proposer. The proposed transition plan is of critical importance to the City. In the transition plan,
Proposer must describe the following:
A. Individual or group of individuals that will oversee the execution of the transition
plan.
B. Proposed approach, including equipment, personnel, and schedule, for delivering
equipment (carts, dumpsters, compactors, etc.) to customers. Proposers shall also
describe how the delivery of equipment will be conducted in coordination with the
removal of the existing equipment used by the customers.
C. Detailed schedule for the transition.
D. Proposed strategies for customer communication regarding the transition of
service providers.
6.03 EXPERIENCE
6.03.01 Key Personnel Experience
Provide a list of personnel in key positions (General Manager Hauling, Dispatcher, Route Supervisor,
Customer Service Manager, etc.). For each key personnel, Proposer shall provide the following information:
A. Description of direct experience in solid waste and recycling services;
B. List of industry training and certifications;
C. Office location of personnel; and
D. Amount of time per week personnel will be dedicated to the City contract.
For positions that are currently unfilled, identify minimum qualifications for that position, office location of
personnel, and amount of time per week personnel will be dedicated to the City contract.
6.03.02 Company Experience
Briefly describe in a narrative format the Proposer’s experience that is relevant to this RFP. Provide
references for communities for which the Proposer is currently providing similar services. Proposer shall
provide a minimum of three (3) references using the forms in Section 12.
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6.03.03 Contracts Ended Prior to the Expiration Date
Identify any contracts in Texas, Arkansas, Oklahoma, Arizona, Louisiana, New Mexico, and state of
Proposer headquarters in the past five (5) years that have ended prior to the expiration date due to any of
the following reasons:
A. Assignment of the contract to another vendor;
B. Change of control of the contract to another vendor;
C. Termination of the contract;
D. Mutual agreement with the customer to discontinue service; and/or
E. Other reasons.
6.03.04 Other Performance History Information
The Proposer must list any claims against a bid bond or performance bond and the results or any contractual
defaults or termination over the last five (5) years in Texas, Arkansas, Oklahoma, Arizona, Louisiana, New
Mexico, and the state of the Proposer headquarters. The Proposer shall also provide a list of all enforcement
actions taken against it during the last five (5) years by any regulatory agency such as, but not limited to,
the United States Environmental Protection Agency, the Texas Commission on Environmental Quality or
any local enforcement agency in Texas, Arkansas, Oklahoma, Arizona, Louisiana, New Mexico, and state
of Proposer headquarters. The list shall include the name of the regulatory agency and the date of
enforcement action. The Proposer shall inform the City if it has had a permit, license, entitlements, or
business licenses that have been revoked or suspended in the last five (5) years in Texas, Arkansas,
Oklahoma, Arizona, Louisiana, New Mexico, and state of Proposer headquarters.
6.04 FINANCIAL STABILITY AND EXCEPTIONS TO RFP
6.04.01 Financial Stability
Proposers shall submit the following information related to financial stability:
A. Briefly describe in a narrative format the Proposer’s financial condition, and
results of operations for the last two fiscal years including known facts that could
affect future performance. If the company is publicly held, it is acceptable to
attach the SEC-required Management Discussion.
B. Provide audited financial statements for the last two fiscal years. If publicly held,
provide financial statements for the local operation that will provide service under
the contract. For publicly held companies, also provide SEC 10K filings for the
parent organization.
C. Disclose whether Proposer or parent company has ever filed for bankruptcy.
6.04.02 Exceptions to RFP
Proposer shall identify any and all exception(s) to this RFP. If Proposer identifies an exception (s),
Proposer shall clearly identify the exception(s), state the reason for such exception(s), and how
Proposer believes City may benefit from same. For each exception noted, Proposer shall provide
alternative language for the City’s consideration. Any exceptions to the RFP will be considered and
included in the City’s evaluation. If nothing is provided in this section, it will be assumed that the
formal proposal is for the services as specifically described in this RFP.
6.05 FINANCIAL PROPOSAL
Proposer shall complete Section 13 Financial Proposal.
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 31 of 49
SECTION 7: INSURANCE REQUIREMENTS
The successful Respondent shall procure and maintain in force during the terms of any contract
awarded pursuant to this RFP, at its own cost, the following minimum insurance coverage:
A. Workers’ Compensation and Employers’ Liability:
i. State of Texas: $1,000,000 Each Accident
ii. Employer’s Liability: $100,000 Each Accident
$500,000 Disease-Policy Limit
$100,000 Disease-Each Employee
iii. Waiver of Subrogation
B. Commercial General Liability:
i. Bodily Injury & Property Damage
General Aggregate Limit: $1,000,000
ii. Personal & Advertising Injury Limit $500,000
iii. Each Occurrence Limit $1,000,000
The policy shall be on an Occurrence Form and include the following coverage: Premises Operations;
Personal and Advertising Injury; Medical Payments; Liability assumed under an Insured Contract;
Independent Contractors; and Broad Form Property Damage. Coverage provided should be at least as
broad as found in Insurance Services Office (ISO) form CG0001.
C. Commercial Automobile Liability Limits:
i. Bodily Injury & Property Damage
Combined Single Limit: $1,000,000
ii. Medical Payments: $ 5,000 Per Person
iii. Uninsured/Underinsured Motorist $100,000
Prior to the execution of any awarded contract by the City, the successful Proposer shall forward
Certificates of Insurance to the City Secretary. The required insurance policies shall be procured and
maintained in full force and effect for the duration of the awarded contract. Certificate Holder shall
be the City of Sanger at 502 Elm Street, Sanger Tx 76266
All such insurance policies will be primary and written on forms acceptable to the City without the
right of contribution from any other insurance coverage maintained by the City. All policies required
herein shall be written by insurance carriers with a rating of A.M. Bests of at least “A-” or “Excellent”
and a financial size category of at least VII. Prior to the execution of the contract, the Successful
Proposer shall furnish the City with an original certificate of insurance and a copy of the amendatory
endorsements, including, but not limited to, the additional insured endorsement, evidencing that such
coverages are in effect. Such certificate: (i) will also provide for thirty (30) days prior written notice
of cancellation to the City; (ii) shall show the City as an additional insured on all policies other than
Worker’s Compensation; and, (iii) shall contain waivers of subrogation in favor of the City (excluding
Worker’s Compensation policy) except with respect to the sole negligence or willful misconduct of
the City.
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In addition, the following requirements apply:
The Commercial General Liability policy must include Contractual Liability coverage
specifically covering the Successful Proposer’s Indemnification of the City herein.
Coverage must be provided for Products/Completed Operations.
The policy shall also contain a cross Liability/Severability of Interests provision assuring
that the acts of one insured do not affect the applicability of coverage to another insured.
The cancellation clause on the Successful Proposer’s insurance certificate must conform to
the endorsement. Any conflict between the endorsement and the certification is a breach of
the contract and can result in retraction by the City of the award of the contract to the
Successful Proposer or termination of the contract.
The Successful Proposer shall file proof of insurance meeting the requirements as set forth
herein with the City. The Successful Proposer shall be solely responsible for assuring that all
proofs of insurance filed with the City are current. Failure of the Successful Proposer to
fully comply with the requirements set forth herein regarding insurance is a breach of the
contract and the City may terminate the contract with the Successful Proposer.
No changes are to be made to these specifications without the City’s prior written approval.
The City’s approval of the insurance shall not relieve or limit the liability of the Successful
Proposer for any damages arising from the Successful Proposer’s performance or
nonperformance of Services provided herein.
All policies required herein, unless specific approval is given by the City, are to be written
on an occurrence basis and the insurers shall agree to waive all right of subrogation against
the City.
Each policy shall apply separately to each insured against whom claim is made and suit is
brought, except with respect to the limits of the insurer’s liability.
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 33 of 49
SECTION 8: CONFLICT OF INTEREST QUESTIONNAIRE
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 34 of 49
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 35 of 49
SECTION 9: HB 1295 AND FORM W-9
9.01 HB 1295
The Texas Legislature passed House Bill 1295 that went into effect January 1, 2016. It requires
contracts that are approved by municipalities to have a notarized ethics statement submitted to the
City. Here is the link to the website with the video explaining how to do this.
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Please submit your completed and notarized form with your response packet.
9.02 FORM W-9
Please submits a copy of a W-9 for your company with your response packet.
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 36 of 49
SECTION 10: VERIFICATION
I, (Person name), the undersigned representative of
(Company or Business name, hereafter
referred to as Company) being an adult over the age of eighteen (18) years of age, after being duly
sworn by the undersigned notary, do hereby depose and verify under oath that the company named
above:
6. Shall not boycott Israel at any time while providing products or services to the City. This
requirement does not apply to companies with fewer than ten full-time employees; or
contracts that are less than $100,000.00.
7. Shall not boycott energy companies during the term of this contract, as those terms are
defined by Chapter 2274, Government Code. This requirement does not apply to companies
with fewer than ten full-time employees; or contracts that are less than $100,000.00.
8. Shall not discriminate during the term of this contract against a firearm entity or firearm trade
association, as those terms are defined by Chapter 2274, Government Code. This requirement
does not apply to companies with fewer than ten full-time employees; or contracts that are
less than $100,000.00.
9. A person or business that contracts with or who seeks to contract with the City shall not do
business with Iran, Sudan, or a foreign terrorist.
Date Signature of Company Representative
ON THIS THE day of , 20 , personally appeared
, the above-named person, who after by me being duly
sworn, did swear and confirm that the above is true and correct.
NOTARY SEAL
Notary Signature
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SECTION 11: STATEMENT OF ORGANIZATION
PROPOSER
Full Name of Business:
Principal Business Address:
Principal Phone Number:
Local Business Address:
Local Business Contact Person:
Local Business Phone:
Local Business Fax:
Local Business E-Mail:
Type of Organization:
Tax ID #:
License #:
Provide names of authorized representative(s) of the Proposer who has legal authority to
bind the Proposer in contractual obligations:
(a)
(b)
(c)
SUBCONTRACTORS
List of all firms participating in this submittal.
Name Address Area of Responsibility
(a)
(b)
(c)
(d)
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SECTION 12: REFERENCES
Reference #1
Proposer Name:
Reference Information
Entity Name:
Address:
Contact Name: Telephone:
Title: Email:
Experience Overview
Dates of Service: from to
# of Residential Customers: # of Commercial Customers:
Experience/Project Description:
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Reference #2
Proposer Name:
Reference Information
Entity Name:
Address:
Contact Name: Telephone:
Title: Email:
Experience Overview
Dates of Service: from to
# of Residential Customers: # of Commercial Customers:
Experience/Project Description:
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Reference #3
Proposer Name:
Reference Information
Entity Name:
Address:
Contact Name: Telephone:
Title: Email:
Experience Overview
Dates of Service: from to
# of Residential Customers: # of Commercial Customers:
Experience/Project Description:
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SECTION 13: FINANCIAL PROPOSAL
Franchise fees are not to be included in the collection fees listed in this Section.
RESIDENTIAL SERVICES
Form 13.1: Solid Waste Services for Residential Units
(Prior to awarding the contract, the City will determine if collections shall be once or twice per
week)
Solid Waste Services
Proposed Monthly Fee
per Residential Unit
Option 1: Twice per week
Option 2: Once per week
Form 13.2: Other Services for Residential Units
Proposed Monthly Fee
Recycling Services per Residential Unit
Once per week
Bulky Waste Services
Proposed Monthly Fee
per Residential Unit
Once per week
Additional Carts
Proposed Monthly Fee
per Residential Unit
Additional Solid Waste Cart
Additional Recycling Cart
Form 13.3: Recyclable Materials
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Please list all items to be accepted as recyclable materials (for all customer classes):
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COMMERCIAL SERVICES
Form 13.4: Proposed Monthly Collection Fees for Solid Waste Services for Commercial Units
via Cart or Dumpster
Weekly Collection Frequency
Type & Size 1 2 3
Cart N/A
3 CY Dumpster
4 CY Dumpster
6 CY Dumpster
8 CY Dumpster
.
Form 13.5: Proposed Collection Fees for Extra Pick Ups for Solid Waste Services via
Dumpster
Type & Size Fee per Pick Up
Cart
3 CY Dumpster
4 CY Dumpster
6 CY Dumpster
8 CY Dumpster
Form 13.6: Weekly Commercial Recycling Services
Type & Size Fee per Pick Up
Cart
3 CY Dumpster
4 CY Dumpster
6 CY Dumpster
8 CY Dumpster
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ROLL-OFF SERVICES
Form 13.7: Proposed Fees for Solid Waste Services via Roll-off
Roll-off Type and Size
Container
Rental Fee
(Per Month)
Initial
Delivery Fee
(One-Time)
Collection Fee
(Per Pull)
Disposal Fee
(Per Ton)
Form 13.8: Proposed Other Fees for Dumpsters and Roll-offs
Service Proposed Fee Per Item
Lockbar Per Month
Set of Casters Per Month
Opening and Closing of Enclosures Per Month
CITY SERVICES
Form 13.9: City Sludge Service
Description Haul Delivery Daily Rent Disposal
Sludge 20 CY Roll-off
Form 13.10: City Roll-Off Service
(Should the City require roll-off services in addition to those services provided for in Section
3.01.04)
Description Haul Delivery Daily Rent Disposal
20 CY Roll-off
30 CY Roll-off
40 CY Roll-off
20 CY Roll-off
30 CY Roll-off
40 CY Roll-off
20 CY Roll-off with Compactor
30 CY Roll-off with Compactor
40 CY Roll-off with Compactor
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City of Sanger, Texas Solid Waste & Recycling Services RFP Page 45 of 49
EXHIBIT A
AGREEMENT FOR SOLID WASTE AND RECYCLING SERVICES
This Agreement for Solid Waste and Recycling Services (this "Agreement") is made and
entered into by and between the City of Sanger Texas, a home-rule Texas Municipal Corporation ("the
City") and ______________________________, a Texas Limited Liability Corporation ("Contractor"),
a Texas Limited Liability Corporation located at ___________________________ (collectively, “the
Parties”).
WITNESSETH:
WHEREAS, the City seeks to contract for Solid Waste and Recycling Services for the benefit of the
citizens of the City of Sanger; and
WHEREAS, the City has received a proposal from ______________________________ to provide
Solid Waste and Recycling Services; and
WHEREAS, the City has selected the bid from ______________________________ as the best
value for the providing Solid Waste and Recycling Services;
NOW, THEREFORE, in consideration of the promises and mutual covenants and agreements set
forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, Contractor and the City, agree as follows:
1. Scope of Services. Contractor shall be bound by the terms and conditions described in the
Request for Proposal issued by the City attached hereto and incorporated herein by reference as Exhibit
A and Contractor’s response (“the Proposal” i.e. ______________________________) attached hereto
and incorporated herein by reference as Exhibit B.
2. Commencement of Operations. Contractor shall begin immediately upon receipt of a fully
executed copy of this Agreement and the receipt of a Notice to Proceed from the City of Sanger.
3. Compensation. In consideration for the work performed by Contractor, the City to the
amounts and manner indicated on the documents attached hereto and incorporated herein as Exhibits A &
B.
4. WARRANTY AND DEGREE OF CARE. CONTRACTOR WARRANTS THE
MATERIALS USED SHALL BE FREE OF DEFECT OR FAILURE FOR A PERIOD OF AT
LEAST ONE YEAR FROM THE DATE OF COMPLETION OF THE SERVICES AND THAT
ALL SERVICES PROVIDED BY CONTRACTOR SHALL BE PERFORMED IN A GOOD AND
WORKMANLIKE MANNER IN ACCORDANCE WITH THE SPECIFICATIONS OF THIS
AGREEMENT AND IN ACCORDANCE WITH THE DEGREE OF CARE AND SKILL
ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY COMPETENT
CONTRACTORS IN TEXAS APPLICABLE TO THE TYPE OF SERVICES CONTEMPLATED
HEREUNDER. IN THE EVENT ANY DEFECT IS DISCOVERED OR DEVELOPS IN
MATERIALS PROVIDED BY CONTRACTOR OR WORK PERFORMED BY CONTRACTOR
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WITHIN ONE YEAR AFTER COMPLETION OF THE SERVICES, CONTRACTOR WILL
REPAIR OR REPLACE ANY SUCH MATERIALS OR WORK SO THAT IT IS NOT
DEFECTIVE AND MEETS THE REQUIREMENTS OF THIS AGREEMENT.
5. Confidentiality and Ownership of Documents. Contractor shall keep confidential
information and documents provided by the City confidential and shall not release them without the
consent of the City. Upon completion of the Renovations and payment of the Compensation owed, all
documents created for the City pursuant to this Agreement shall be the property of the City and shall be
provided to the City by Contractor.
6. INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY, DEFEND, SAVE
AND HOLD HARMLESS THE CITY AND ITS OFFICERS, EMPLOYEES AND AGENTS
FROM AND AGAINST ALL CAUSES OF ACTION, FINES, JUDGMENTS, LOSSES, CLAIMS,
DAMAGES, LIABILITIES, COSTS AND EXPENSES, INCLUDING REASONABLE
ATTORNEYS' FEES AND EXPENSES, JOINT OR SEVERAL, WHETHER THEY BE FOR
PERSONAL INJURY OR PROPERTY DAMAGE OR ANY OTHER TYPE OF CLAIM, WHICH
MAY BE ASSERTED AGAINST ANY OF THEM ARISING OUT OF OR RELATED TO (I) ANY
ACTION BY CONTRACTOR OR ITS AGENTS IN THE CARRYING OUT OF THE SERVICES
DURING THE TERM OF THIS AGREEMENT; (II) THE NEGLIGENCE OR WILLFUL
ORWANTON MISCONDUCT OF CONTRACTOR OR ITS AGENTS; (III) ANY VIOLATION
OF ANY REQUIREMENT APPLICABLE TO CONTRACTOR OR ITS AGENTS UNDER ANY
FEDERAL, STATE, OR LOCAL LAW OR REGULATION,(IV) THE FAILURE OF
CONTRACTOR TO PERFORM SPECIFIED DUTIES UNDER THIS AGREEMENT, OR (V)
THE BREACH OF THIS AGREEMENT BY CONTRACTOR, EXCEPT IN EACH CASE TO
THE EXTENT CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL OR WANTON
MISCONDUCT OF THE CITY. OBLIGATIONS UNDER THIS SECTION SHALL NOT BE
LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED
TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT AND WILL NOT BE
LIMITED BY COMPARATIVE NEGLIGENCE STATUTES. THIS SECTION SHALL
SURVIVE THE TERMINATION OF THIS AGREEMENT.
7. Termination. Either Party may terminate this Agreement by providing ____ (xx) days
written notice to the other Party.
8. Non-Discrimination. Contractor hereby agrees to refrain from any activity in the
performance of this Agreement that discriminates against any person or persons based upon race, color,
creed, national origin, religion, sex, or communicable disease, in accordance with present federal and state
laws.
9. Independent Contractor. Contractor shall be fully responsible for its employees, including
meeting all state and federal requirements for minimum wage, income tax withholding, workers'
compensation, insurance, and all city, state, and federal requirements governing employer/employee
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relations. Contractor hereby certifies that it shall be and is in compliance with all such regulations, laws
and requirements. Contract shall also require its subcontractor to provide the same certification to the
City.
10. No Third Party Benefit. Nothing herein expressed or implied is intended, or shall be
construed, to confer upon or give to any person or entity, other than the parties, any right or remedy under
or by reason of this Agreement.
11. Governing Law and Venue. This Agreement shall be governed by the laws of the State of
Texas as to all matters, including but not limited to matters of validity, construction, effect and
performance, without regard to conflict of law principles. All actions regarding this Agreement shall be
in a court of competent subject matter jurisdiction Denton County, Texas.
12. Severability. If any clause or provision of this Agreement is held invalid, illegal or
unenforceable under present or future federal, state or local laws, including but not limited to the City
Code of the City, then and in that event it is the intention of the parties hereto that such invalidity, illegality
or unenforceability shall not affect any other clause or provision hereof and that the remainder of this
Agreement shall be construed as if such invalid, illegal, or unenforceable clause or provision was never
contained herein.
13. Notices/Insurance/Bonds. All notices, bonds, consents, demands, insurance, requests and
other communications which may or are required to be given hereunder shall be in writing and shall be
deemed duly given if personally delivered or sent by United States mail, registered or certified, return
receipt requested, postage prepaid, to the addresses set forth hereunder or to such other address as the
other party hereto may designate in written notice transmitted in accordance with this provision.
In case of the City, to:
City of Sanger
Attention: City Manager
P.O. Box 1729
Sanger, TX 76266
With courtesy email copy to jnoblitt@sangertexas.org
In case of Contractor, to:
______________________________
Address ______________________________
City, State Zip ______________________________
With courtesy copy email to:
Entire Agreement. This Agreement and its exhibits contain the entire agreement between the parties with
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respect to the subject matter hereof and supersede any and all other discussions, agreements and
understandings, either oral or written, between the parties with respect to the subject matter hereof. In the
event of a dispute under this agreement, the applicable documents will be referred to for the purpose of
clarification or for additional detail in the following order of precedence: (1) this Agreement; (2) the
Request for Proposal; (3) the Response to the Request for Proposal from the Contractor.
14. Amendment. No amendment to this Agreement shall be effective unless in writing signed
by both parties.
15. Compliance with Laws. Contractor shall comply with all applicable federal, state, and local
laws applicable to the renovations to be performed under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
duplicate originals and effective as of the day of , 202_ (“the
Effective Date”).
CONTRACTOR: ______________________________ LLC
By: ______________________________
Name: ______________________________
Title: ______________________________
THE CITY OF SANGER:
By: ______________________________
Name: ______________________________
Title: ______________________________
Approved as to Form
_________________________
Hugh Coleman
City Attorney
City of Sanger
Attest:
_______________________
Kelly Edwards
City Secretary
City of Sanger
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EXHIBIT LIST:
EXHIBIT “A” – City of Sanger Request for Proposal for Solid Waste and
Recycling Services
EXHIBIT “B” – ______________________________ Response to Request
for Proposal for Solid Waste and Recycling Services
53
Item 1.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Ryan Nolting, Director of Parks, Recreation & Facility Maintenance
AGENDA ITEM: Discussion on the repairs to the Sullivan Senior Center.
SUMMARY:
Jan. 2023, Seniors called to report a leak in the back room of the building.
Jan. 2023, Built Right Construction was called out and would not make the necessary repair due to
the conditions of the roof framing.
Mar. 2023, contracted with Halff Inc. for an assessment of the condition of the Senior Center.
April 6,2023, with the recommendations form Halff Inc., staff closed the back portion of the
building.
May 12, 2023, staff received the Structural Report from Halff Inc.
May 18, 2023 requested Halff Inc. for their opinion of probable cost for the repairs to the Center.
May 25, 2023 staff met with Seniors at the Sullivan Senior Center to discuss the structural report.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
Halff’s Senior Center Structural Report
54
Item 2.
May 12, 2023
Ryan Nolting
Director, Parks and Recreation
City of Sanger, Texas
301 Bolivar St
Sanger, TX 76266
Re: Sullivan Senior Center
AVO: 37449.004
Dear Mr. Nolting:
Per your request, Halff visited the Sullivan Senior Center (SSC) at 200 Bolivar St in Sanger on March 20. The
intent of the visit was to observe the condition of the roof framing throughout the building and the floor framing at
the rear or south end of the building. According to you, the roofing was due for replacement and the selected
contractor had concerns about the condition of the structure that needed to be addressed before attempting the
work. In addition, the SSC staff wanted to move equipment into the rear of the building so there was a need to
confirm the capacity of the floor in that area.
General Observations
The building is a single-story structure located at the southwest corner of Bolivar St and N 2nd St in Sanger, TX.
(See Photo 1)
Photo 1 - Sullivan Senior Center looking southwest
55
Item 2.
Ryan Nolting
City of Sanger, Texas
May 12, 2023
Page 2
The structure’s age is unknown. In plan, the building is roughly 24 feet wide and 88 feet long, measured east to
west and north to south, respectively. The perimeter walls of the building are constructed of masonry (mortared
stone and brick), with a stucco veneer on the exterior.
The interior space is separated into two large rooms by another masonry wall about 54 feet from the front of the
building. The front room measures roughly 22 feet wide by 54 feet long, while the rear room is approximately 24
feet wide by 32 feet long. The floors are covered in carpeting; the floor in the front room appears to be a concrete
slab while the rear room appears to be supported on timber framing. Acoustic ceiling tiles are suspended from the
structure throughout the building. Access to the timber roof and ceiling framing was achieved via ladder while
reaching above the acoustic ceiling tiles, making accurate measurements of individual members difficult,
especially at the roof level.
The acoustic ceiling tiles visible to occupants hide portions of an old ceiling, including tiles, light fixtures, and
electrical wiring. Some of the old tiles are in reasonable condition, but many have fallen completely or in part from
the ceiling framing. (See Photo 2)
Given the obviously advanced age of the building, the old ceiling tiles could contain asbestos. It is highly
recommended that these tiles be tested for the presence of asbestos, especially prior to the removal or
repair of any of the roof and ceiling framing.
Photo 2 - View above acoustic ceiling in front room
56
Item 2.
Ryan Nolting
City of Sanger, Texas
May 12, 2023
Page 3
Floor Observations
As mentioned above, the rear of the building has a carpeted floor that is likely supported on timber. A small
mechanical closet along the masonry wall that divides the rear of the building from the front provides a limited
view of the floor sheathing, but little else. There is no apparent access to the crawlspace that likely exists beneath
the floor, so the actual construction of the floor system was not observed and remains unknown. If access is made
to this crawlspace later, Halff would be pleased to observe the floor system and report on its capacity and
condition. Until then, its capacity remains unknown.
Roof and Ceiling Framing Observations
The building roof is framed in timber and is connected to additional timber framing that supports the ceiling. The
main framing elements are supported by the perimeter masonry walls. Roof joists appear to be 2x8 dimensional
lumber spaced 24 inches apart. The joists are supported at mid-span by the ceiling framing resulting in 11-foot
spans at the front of the building and 12-foot spans at the rear of the building. The ceiling at the front of the building
appears to be supported by 2x14 dimensional lumber at 16 inches on center, while the ceiling at the rear of the
building appears to be supported by 2x8 dimensional lumber at 24 inches on center. Posts constructed of single
2x4s transfer load from the roof to the ceiling framing. (See Photo 3)
The condition of the framing varies depending on location. At the rear of the building, the joists and decking show
significant discoloration and deterioration in places, especially at the southwest corner. It is apparent that water
and insects have penetrated the roofing system over time, causing damage to both the roof and ceiling framing.
In addition, the ceiling tiles (both levels) show signs of dripping and ponding water.
Photo 3 - View between ceiling framing and roof joists in back room
57
Item 2.
Ryan Nolting
City of Sanger, Texas
May 12, 2023
Page 4
Analysis
The roof and ceiling framing has been analyzed to determine the capacity of the structure. In our analysis, we
considered the self-weight of the structure (i.e., its own weight), wind loads, and roof live loads, which account for
the use or repair of the structure. (This would include the temporary storage of repair materials.) When we
considered these loads in combinations appropriate to the local building code, the 2018 International Building
Code, we determined that the framing at the rear of the building is significantly overstressed and needs to be
replaced. In fact, there was such a concern for this framing that we sent you a memo on April 5 outlining our
concerns and recommending that the rear of the building be closed until the roof and ceiling framing could be
replaced. The portion of the roof and ceiling framing at the front of the building is not such a concern that the
building be completely closed, but we do recommend that this framing also be replaced. The reason is that this
framing is not adequate for the roof live loads anticipated during the roofing repair. This means that the front
portion of the roof should NOT be accessed or used for the storage of any materials, including repair materials.
Access to the roof should be tightly controlled and limited until such time as the roof and ceiling framing are
replaced.
Photo 4 - View of damaged/deteriorated roof framing along south wall of rear room
58
Item 2.
Ryan Nolting
City of Sanger, Texas
May 12, 2023
Page 5
Conclusion
The Sullivan Senior Center is an aging structure with roof and ceiling framing that has stood the test of time.
However, the framing is showing its age and needs to be replaced. (See Photos 4 and 5) As stated previously,
we recommend that the rear of the building remain closed for all purposes (except for limited storage) until the
roof and ceiling framing are replaced. In addition, we recommend that the roof at the front of the building be closed
to all access until the roof and ceiling framing in this area are replaced. If you have any questions, please feel free
to contact me at (214) 346-6284.
Sincerely,
HALFF
Eric S. Christiansen, PE
Structural Team Leader
Photo 5 - View of damage/deterioration along ceiling framing from water intrusion at southwest corner of rear room
59
Item 2.
Proclamation: Suicide Prevention Awareness
Month in the City of Sanger 2023
WHEREAS addressing the prevention of suicide needs of children, youth, and adults
today is fundamental to the future of the City of Denton; and the citizens of the City of Denton
value their overall health and life and that of their families and fellow citizens a nd are proud
to support observances such as Suicide Prevention Awareness Month; and
WHEREAS there is an average of 130 suicide deaths per day in the US; one suicide
death every two hours in our state; and 10% of adults experience suicidal thoughts in the US;
and 1 and 5 Texas high school students reported seriously thinking about suicide and 20%
making a plan and 12% making an attempt; and
WHEREAS the need for comprehensive, coordinated mental health and suicide
prevention services for individuals and families places upon our community is a critical
responsibility. There is a strong body of research that supports specific tools that all
Americans can use, to better handle challenges, and protect their overall health and well -
being, and each citizen, local business, school, government agency, healthcare provider, and
faith-based organization shares the weight of suicide concerns and has a responsibility to
promote mental wellness, recovery, and support prevention efforts; and
WHEREAS the Denton County Behavioral Health Leadership Team, Denton County
MHMR Center, Denton County Zero Suicide Task Force, Denton County LOSS Team, and
Denton Regional Suicide Prevention Coalition are effectively addressing the mental health and
suicide prevention needs of children, youth, adults, and families in our community; and it is
appropriate that a month should be set apart each year for the direction of our thoughts
toward suicide prevention education and the support of treatment and recovery.
THEREFORE, BE IT RESOLVED that I, Thomas Muir, Mayor of the City of Sanger, on behalf of
the entire City Council, do hereby proclaim:
September 2023 as Suicide Prevention Awareness Month, and I call upon our citizens and
all agencies and organizations interested in helping to prevent suicide to unite this month in
the observance of such exercises as will commit the people of Sanger to increase awareness
and understanding of suicide, the steps our citizens can take to help prevent suicide, and the
need for appropriate and accessible services for all people experiencing suicidal thoughts.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Sanger to be affixed this 21st day of August, 2023.
____________________________
Thomas E. Muir, Mayor
60
Item 3.
PROCLAMATION
United Way of Denton County
WHEREAS, United Way of Denton County celebrates 70 years of impact across
Denton County in 2023; and
WHEREAS, by working together with supporters and collaborators across Denton
County, United Way of Denton County improves access to education, economic
mobility, and health & mental health for over 42,000 residents annually; and
WHEREAS, United Way of Denton County leads the effort to close gaps and open
opportunities for every person in Denton County and works with a network of
nonprofits, governments, businesses, and donors to respond to our neighbor’s
immediate needs and seek out better solutions for larger community-wide issues.
NOW, THEREFORE, I, Thomas E. Muir, Mayor of the City of Sanger, on behalf of the
entire City Council hereby declare the month of September 2023 to:
LIVE UNITED
and ask you to join United Way of Denton County in calling on all residents of the
City of Sanger to LIVE UNITED, to Give, Advocate, and Volunteer as we LIVE UNITED
to build a Healthier Denton County for all of us.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of
the City of Sanger to be affixed this 21st day of August 2023.
____________________________
Thomas E. Muir, Mayor
61
Item 4.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Kelly Edwards, City Secretary
AGENDA ITEM: Consideration and possible action on the minutes from the August 7, 2023,
meeting.
SUMMARY:
N/A
FISCAL INFORMATION:
Budgeted: N/A Amount: $0.00 GL Account: N/A
RECOMMENDED MOTION OR ACTION:
Approve the minutes from the August 7, 2023, meeting.
ATTACHMENTS:
City Council minutes
62
Item 6.
City Council Minutes 08-07-2023
Page 1 of 6
CITY COUNCIL
MEETING MINUTES
AUGUST 07, 2023, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the work session to order at 6:01 p.m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance
Director Clayton Gray, Marketing and Civic Engagement Director Donna Green, and Director of
Human Resources and Special Projects Jeriana Staton.
DISCUSSION ITEMS
1. Presentation of Utility Rate Study.
Director Gray introduced Chris Ekrut, NewGen Strategies & Solutions, who provided a
presentation and overview of the Utility Rate Study.
Discussion ensued regarding phasing in increases for Water and Electric, a one-time
increase for Sewer, the 5 year Capital Projects Plan, future power agreement, variable
costs of electric power, spreading out the Electic increases, and use of Fund Balance
monies.
63
Item 6.
City Council Minutes 08-07-2023
Page 2 of 6
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
No discussion.
ADJOURN THE WORK SESSION
There being no further business, Mayor Muir adjourned the work session at 6:51 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the regular meeting to order at 7:01 p.m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance
Director Clayton Gray, Director of Development Services Ramie Hammonds, Marketing and Civic
Engagement Director Donna Green, Director of Human Resources and Special Projects Jeriana
Staton, and Interim Police Chief Tyson Cheek.
INVOCATION AND PLEDGE
Councilmember Bilyeu gave the Invocation. The Pledge of Allegiance was led by Councilmember
Barrett.
64
Item 6.
City Council Minutes 08-07-2023
Page 3 of 6
CITIZENS COMMENTS
No one addressed the Council.
CONSENT AGENDA
2. Consideration and possible action on the minutes from the July 17, 2023, meeting.
3. Consideration and possible action on the minutes from the July 24, 2023, meeting.
Motion to approve made by Councilmember Chick, Seconded by Councilmember Gann.
Voting Yea: Councilmember Barrett, Councilmember Bilyeu, and Councilmember Dillon.
Motion passed unanimously.
ACTION ITEMS
4. Consideration and possible action on a Preliminary Plat of Lot 1, Block A of the Glenn
Polk Addition, being 9.936 acres, located in the City of Sanger, and generally located
on the west side of I-35 approximately 670 feet south of Belz Road.
Director Hammonds provided an overview of the item stating the applicant will build a
new center at the location.
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Barrett.
Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann.
Motion passed unanimously.
5. Consideration and possible action on a Final Plat of Lot 1, Block A of the Glenn Polk
Addition, being 9.936 acres, located in the City of Sanger, and generally located on the
west side of I-35 approximately 670 feet south of Belz Road.
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Barrett.
Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann.
Motion passed unanimously.
6. Consideration and possible action on a Preliminary Plat of lots 1-12 Block A, Lots 1-7
Block B, Block C, and Open space lot 5x, 8x, 13x of Lakeside Estates Addition, being
68.028 acres, located in the City of Sanger’s ETJ, and generally located on the north
side of McReynolds Road approximately 120 feet north east of the intersection of
McReynolds Road and FM 455.
Director Hammonds provided an overview of the item stating the homesites will be 2
to 3 acres and that the applicant has not satisfied all the comments.
65
Item 6.
City Council Minutes 08-07-2023
Page 4 of 6
Motion to deny made by Councilmember Bilyeu, Seconded by Councilmember Gann.
Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Dillon.
Motion passed unanimously.
7. Consideration and possible action on a Preliminary Plat of lot 1 Block A, of RF & Sons
Addition, being 1.102 acres, located in the City of Sanger, and generally located on the
south side of Chapman Drive approximately 45 feet west of the intersection of
Chapman Drive and Sable Creek Blvd.
Director Hammonds provided an overview of the item stating the applicant has not
satisfied all the comments.
Motion to deny made by Councilmember Bilyeu, Seconded by Councilmember Dillon.
Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
8. Consideration and possible action on Ordinance 08-15-23 amending the Fee Schedule,
Appendix A, Article 4.00 Utility Related Fees, Section 4.306 Water Service Rates,
Section 4.307 Sewer Service Rates, and Division 4400 Electric, Section 4.403 Electric
Service Rates and reserving Section 4.404 through Section 4.406; providing for the
repeal of all ordinances in conflict; providing for a severability clause; and providing a
savings clause; authorizing publication; and establishing an effective date.
Director Gray provided an overview of the item with the effective date of October 1,
2023, of the rates as proposed.
Discussion ensued regarding prior water and wastewater rates and the 2009 Electric
rate increase.
Motion to approve made by Councilmember Chick, Seconded by Councilmember
Barrett.
Voting Yea: Councilmember Bilyeu, Councilmember Dillon, and Councilmember Gann.
Motion passed unanimously.
9. Consideration and possible action on Ordinance 08-16-23 amending the Fee Schedule,
Appendix A, Article 4.00 Utility Related Fees, Section 4.101 Utility Reconnection Fees,
Section 4.102 Tampering Fee, Section 4.103 Utility Service Fees; providing for the
repeal of all ordinances in conflict; providing for a severability clause; and providing a
savings clause; authorizing publication; and establishing an effective date.
Director Gray provided an overview of the revisions to the language in the Code of
Ordinances.
66
Item 6.
City Council Minutes 08-07-2023
Page 5 of 6
Motion to approve, made by Councilmember Bilyeu, Seconded by Councilmember
Gann.
Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Dillon.
Motion passed unanimously.
10. Consideration and possible action on Ordinance 08-17-23 amending the Code of
Ordinances, Chapter 13 Utilities, Article 13.1600 Utility Billing Procedures, Section
13.1602 When Bills Become Delinquent, Section 13.1603 Service to Be Discontinued
when Delinquent, and Section 13.1606 Waiver of Late Fees and Penalties; providing
for the repeal of all ordinances in conflict; providing for a severability clause; and
providing a savings clause; authorizing publication; and establishing an effective date.
Director Gray provided an overview of the revisions to the language in the Code of
Ordinances.
Discussion ensued regarding the one-time waiver of the late fee for customers.
Motion to approve made by Councilmember Dillon, Seconded by Councilmember Gann.
Voting Yea: Councilmember Barrett, Councilmember Bilyeu, and Councilmember Chick.
Motion passed unanimously.
11. Consideration and possible action on Resolution No.2023-13 to take a record vote
adopting the proposed tax rate contained in the City’s proposed 2023 budget as the
City’s proposed 2023 tax rate to be considered for adoption at a public hearing held for
that purpose; establishing the date, time, and place for public hearings on the
proposed 2023-24 budget and tax rate; and providing for the publication as provided
by the Texas Property Tax Code.
Director Gray provided an overview of the item, the dates to conduct the public
hearings, and the adoption of the Fiscal Year 2023-2024 budget.
Motion to approve the Resolution and to conduct the public hearings for the FY 2023-
2024 budget and tax rate on August 14, 2023, at 6:00 p.m. I further place a proposal
to adopt the FY 2023-2024 budget and tax rate of $0.689747 per $100 of valuation on
the August 21, 2023, City Council agenda made by Councilmember Bilyeu, Seconded
by Councilmember Barrett.
Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann.
Voting Nay: None
Motion passed unanimously.
FUTURE AGENDA ITEMS
Councilmember Barrett requested a breakdown of the roads maintained by TxDOT, the City, or
are considered Private streets.
67
Item 6.
City Council Minutes 08-07-2023
Page 6 of 6
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
Section 551.074. PERSONNEL MATTERS
For deliberations regarding the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee. - City Manager
Council convened into executive session at 7:45 p.m.
RECONVENE INTO REGULAR SESSION
Council reconvened into open session at 10:43 p.m.
No action taken.
ADJOURN
There being no further business, Mayor Muir adjourned the meeting at 10:44 p.m.
_______________________________
Thomas E. Muir, Mayor
______________________________
Kelly Edwards, City Secretary
68
Item 6.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Jim Bolz, Public Works Director
AGENDA ITEM: Consideration and possible action on property acquisition for betterment of I-35
Water and Sewer Relocation.
SUMMARY:
This betterment will provide availability for water and sewer service on the West side of I-35, to the
Northern limit of our water CCN
Cost are estimated, may not be final
FISCAL INFORMATION:
Budgeted: YES Amount: $42,415.00 GL Account:
These funds are not reimbursable
RECOMMENDED MOTION OR ACTION:
Staff recommends approval
ATTACHMENTS:
Easement Acquisition
69
Item 7.
Individual Project Order Number 061322300-02 -I-35 Utility Relocations for TxDOT CSJ 0195-02-074
rev 1/22 Page 1 of 3
Describing a specific agreement between Kimley-Horn and Associates, Inc. (the Consultant), and the City
of Sanger, Texas (the Client) in accordance with the terms of the Master Agreement for Continuing
Professional Services dated __February 9, 2022___________ which is incorporated herein by reference.
Identification of Project: 061322300-02 I-35 Utility Relocations for TxDOT CSJ 0195-02-074
Project Understanding: This project consists of providing additional professional engineering services:
Specific scope of basic Services:Easement Acquisition Services ____
Task 4 – Easement Acquisition
The Consultant will provide the following professional services as specified in the “Project
Understanding” section of this project:
ENGINEER will coordinate with the Real Estate Agent to aid in property acquisition services for
up to five (5) hours per parcel.
ENGINEER will perform the following services for this task:
1.ENGINEER’s Real Estate Agent shall provide appraisals for proposed easements on up
to three (3) parcels for the proposed lines. Appraisals will be approved by the City prior
to beginning negotiations with property owners. The appraisals will be prepared by State
Certified Appraisers in accordance with the Uniform Standards of Professional Appraisal
Practice Act (USPAP). The appraisals will be suitable for use in condemnation
proceedings, if necessary.
2.ENGINEER’s Real Estate Agent shall engage an independent Appraisal Reviewer to
submit an Appraisal Review to accompany any appraisal completed for up three (3)
parcels.
3.Provide property negotiation services for up to three (3) parcels for the proposed line as
follows:
a.The offer to purchase the properties will be based on the appraisals as indicated
above. The City will establish the value to be used in negotiation and the range of
negotiating authority to be given to the right-of-way agent. ENGINEER’s Real Estate
Agent will provide the services of qualified right-of-way agents to secure the required
right-of-way for the project. The right-of-way agents will provide each property owner
a copy of The Texas Landowner Bill of Rights, but will NOT be required to provide
negotiation services under the Uniform Relocation and Acquisition Act (Uniform
Act).
b.ENGINEER’s Real Estate Agent will negotiate on behalf of the City and utilize
conveyance documents and other necessary forms as prescribed by the City.
ENGINEER’s Real Estate Agent will provide a good faith effort to acquire the rights-
of-way through a negotiation process, which will generally consist of three (3)
contacts with the property owner, or his authorized representative. A maximum of five
(5) total contacts will be provided to reach an agreement with the property owner, or
to determine that further negotiations will be non-productive and that eminent domain
actions will be necessary to acquire the property. If absentee owners are involved, the
negotiations may be conducted via telephone, fax, or by mail. If the schedule for
acquisition of the right-of-way or other factors arise, which make it expedient, travel
outside the project area to meet with the absentee owners may be desirable. If such
70
Item 7.
Individual Project Order Number 061322300-02 -I-35 Utility Relocations for TxDOT CSJ 0195-02-074
rev 1/22 Page 2 of 3
events arise, the travel must be specifically authorized by the City. If such travel is
authorized, the expenses involved, including the agent’s services, will be considered
additional services.
c.The initial offer made to the property owner will be based on the value
authorized by the City. All counter-offers by the property owner, along with
ENGINEER’s Real Estate Agent recommendations will be presented to the City for
consideration. The City must establish and recommend such counter offers before
ENGINEER’s Real Estate Agent will be authorized to agree to the requested changes.
All monetary offers made to the property owners will be within the limits authorized
by the City in the various stages of the negotiation.
d.After reaching an agreement with the landowner on the consideration and all
other terms of the transaction, ENGINEER’s Real Estate Agent will forward to the
City a Memorandum of Agreement (M/A) executed by the property owner to be
ratified by the City. This M/A sets forth the compensation and any other terms and
conditions agreed upon. The City will be responsible for obtaining the City’s
ratification and for returning the ratified M/A to ENGINEER’s Real Estate Agent.
ENGINEER’s Real Estate Agent will then inform the Title Company that the parcel is
ready for closing.
4.ENGINEER’s Real Estate Agent will coordinate contacts with the CITY to deliver any
payments to the Title Company prior to closing.
5.This Scope of Services assumes that costs for Title Commitments, Title Policies and
recording fees will be purchased by the City through the assistance of the Real Estate
Agent. The amount paid for the Title Policies will not exceed premium amounts set by
the Texas Department of Insurance and agreed upon in advance between the City and the
Title Company. Any additional Title Company services such as recording fees shall be
agreed upon in advance between the City and the Title Company. ENGINEER’s Real
Estate Agent will review liens or other exceptions reported in the Title Commitment.
ENGINEER will coordinate the location and the effect of any utility easements.
ENGINEER will report the results of the Title Commitment to the City, recommending
the disposition of the exceptions. The decision whether the reported exceptions are
acceptable or must be eliminated will be the responsibility of the City. Any action
required to clear title is not included in the Scope of Work for this project, and if
required, will be considered Additional Services.
6.ENGINEER’s Real Estate Agent will coordinate and attend all closings at the Title
Company.
7.ENGINEER’s Real Estate Agent will confirm that the Title Company records all
documents at the Cooke County Courthouse after closing.
8.ENGINEER’s Real Estate Agent will confirm that the Title Company forwards copies of
all recorded documents to the City.
Additional Services if required: Any services not specifically provided for in the above scope, as well
as any changes in the scope requested by the Client, will be considered additional services. Additional
Services will be compensated on a reimbursable basis at the then current hourly rates. Consultant will not
perform any Additional Services without Client’s prior approval.
Services provided by Client: Client shall review and provide comments for various offer packets so
Consultant can adhere to the project schedule.
71
Item 7.
Individual Project Order Number 061322300-02 -I-35 Utility Relocations for TxDOT CSJ 0195-02-074
rev 1/22 Page 3 of 3
Schedule:Consultant will begin services upon receipt of Notice to Proceed.
Deliverables: See items listed above under Scope of Services.
Method of compensation: Kimley-Horn will perform the Services on a labor fee plus expense basis.
Labor fee will be billed on an hourly basis according to our then-current rates. See below for Task budget
breakdowns.
Direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses
will be billed at 1.15 times cost. A percentage of labor fee will be added to each invoice to cover certain
other expenses such as telecommunications, in-house reproduction, postage, supplies, project related
computer time, and local mileage. Administrative time related to the project will be billed hourly. All
permitting, application, and similar project fees will be paid directly by the Client.
Based on current information, Kimley-Horn estimates that labor fees will be approximately $42,415. Fee
estimates in this Agreement are for general budgeting purposes only. Actual fees may be less or more
than the estimates.
Service Items
Anticipated
Units/Parcels
Unit/Parcel
Rate
Fee
Amount
Title and Closing Services 3 $575.00 $1,725.00
Negotiation Services 3 $5,175.00 $15,525.00
Appraisal Service (Land Only)3 $4,830.00 $14,490.00
Appraisal Review Services 3 $2,185.00 $6,555.00
Engineer Assistance (hours)15 $275.00 $4,120.00
TOTAL SERVICES FEE $42,415.00
All permitting, application, and similar project fees will be paid directly by the Client. Fees and expenses
will be invoiced monthly based, as applicable, upon the percentage of services performed or actual
services performed and expenses incurred as of the invoice date. Payment will be due within 25 days of
your receipt of the invoice.
Other special terms of Individual Project Order:None.
ACCEPTED:
CITY OF SANGER, TEXAS KIMLEY-HORN AND ASSOCIATES, INC.
BY:BY:
John Noblitt John R. Atkins. P.E.
TITLE:City Manager TITLE:Vice President
DATE:DATE:07/26/2023
72
Item 7.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Ramie Hammonds, Development Service Director
AGENDA ITEM: Consideration and possible action on a Master Agreement and Individual Project
Order with Kimley Horn for the design and construction plan for the sound wall
to be located on the I-35 corridor through the City of Sanger.
SUMMARY:
Kimley Horn was selected as the firm to perform the design and construction plan.
The City needs to enter into a contract with Kimley Horn for the work to be performed.
This item will give the City Manager the authority to execute a contract between the City of Sanger
and Kimley Horn.
FISCAL INFORMATION:
Budgeted: No Amount: $30,500 GL Account: 004-30-6534
RECOMMENDED MOTION OR ACTION:
Staff recommends APPROVAL.
ATTACHMENTS
Kimley Horn Professional Services Agreement
Exhibit A Scope and Fee Schedule
73
Item 8.
74
Item 8.
75
Item 8.
76
Item 8.
77
Item 8.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Ryan Nolting, Parks & Recreation Director
AGENDA ITEM: Consideration and possible action on authorizing staff to issue an RFP for
Conceptual Design for a New Downtown Park.
SUMMARY:
Staff is seeking approval for an RFP for Conceptual Design for a New Downtown Park.
Utilization of design services will allow for a more comprehensive and customized plan for a future
downtown park
The Sanger Development Corporation (4B) has allocated funding for the conceptual design services
Approved Recommendation of the Sanger 2040 Comprehensive Plan.
FISCAL INFORMATION:
Budgeted: Yes Amount: GL Account: 76-6117
RECOMMENDED MOTION OR ACTION:
Staff recommends approval to move forward on the RFQ for Conceptual Design for a New Downtown Park.
ATTACHMENTS:
City Council Communication
New Downtown Park RFQ
Exhibit A Professional Services Agreement
78
Item 9.
CITY OF SANGER, TEXAS
REQUEST FOR QUALIFICATIONS (RFQ)
RFQ-2023-02
CONCEPTUAL RENDERINGS FOR NEW
DOWNTOWN PARK
PROPOSAL DUE DATE:
12:00 Noon Central Time
Tuesday, Sept. 19, 2023
ISSUED BY:
CITY OF SANGER
PARKS & RECREATION DEPARTMENT
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SECTION 1. INTRODUCTION:
Purpose
The City of Sanger invites qualified firms to provide conceptual renderings for currently
undeveloped parkland in the Downtown area of Sanger. The park will be a centerpiece
and a great addition to the Sanger Downtown area.
SECTION 2. COMMUNITY PROFILE:
City Overview
The City of Sanger, Texas, with a population of approximately 9,000 is located in North
Texas within Denton County and located along both sides of I-35 and north and south
of FM 455. Sanger is comprised of nearly twelve (12) square miles and is neighbored
by Denton to the south, Valley View to the north, Lake Ray Roberts and Pilot Point to
the east, and an unincorporated area to the west. Major transportation corridors include
I-35 and FM 455.
The city is comprised of a mix of residential, commercial, and industrial land uses as
well as a vibrant downtown area.
SECTION 3. PROJECT BACKGROUND:
The City recently adopted a new comprehensive plan called Sanger 2040
Comprehensive Plan. This plan is meant to be a guideline for future development. The
existing park network provides Sanger residents with access to a range of active and
passive green space. The development of a new downtown park provides what families
are looking for in downtown while creating a catalyst for adjacent new commercial
development. At the same time, strengthen the opportunity for outdoor activity and
education.
SECTION 4. SCOPE OF SERVICES AND DELIVERABLES:
The City invites qualified firms to submit a proposal for providing the City of Sanger
two conceptual renderings for approximately 6 acres of currently undeveloped park land
in the downtown area as follows:
Scenario I – A conceptual rendering of the proposed park centered around a
“railroad theme”. The location of the new park is in close proximity to an active
railroad and the City would like to see a concept embracing railroad -themed
elements. The City is also seeking an estimated cost for such proposed park
improvements.
Scenario II – The firm should propose one other conceptual rendering (not
railroad theme related). The City is also seeking an estimated cost for such
proposed park improvements.
Other information:
The proposed site includes an existing vacant structure (large warehouse). The City is
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planning for the structure to stay and would like to see it repurposed and incorporated
into the new park concept; however, it is willing to consider alternatives that do not
include preserving the building.
Additionally, the City owns a piece of property adjacent to the proposed site that
currently includes an old lumber yard and is in the process of determining whether it
needs to be made part of the proposed park. The Respondent should incorporate this
additional site into the proposed scenarios.
SECTION 5. INFORMATION PROVIDED BY THE CITY:
Maps and the Sanger 2040 Comprehensive Plan can be found on the City’s website.
SECTION 6. TIMELINE:
It is expected that a contract will be executed between the City and the selected
consulting firm within forty-five (45) days of the due date for proposals. It is anticipated
that the project will be completed within six (6) months from the signing of the contract.
SECTION 7. SUBMISSION DETAILS:
Statement of Qualifications
The consultant shall submit a Statement of Qualifications. The statement, at minimum,
should address each of the specific topics listed below (additional information may be
included). Failure to include any of the following requested information may be cause
for the proposal to be considered incomplete and thus rejected.
1. Provide a cover letter on firm letterhead and identify the project manager
and key staff involved along with contact information for the project
manager.
2. Written presentation of the qualifications of the firm and their understanding
of the work to be performed.
3. List of services that will be provided.
4. Availability, credentials, and related experience of the firm and key staff with
similar studies, preferably with municipal governments.
5. Provide copies of the resumes of the proposed project manager and key staff.
Provide information on specific experiences with successful outcomes in
conducting the process and making presentations to public bodies.
6. Include with their proposals a list of at least three (3) current references for
whom comparable work has been performed in the past three (3) years,
specifically citing work in communities similar to Sanger. This list shall
include the municipality’s name, person to contact, address, telephone
number, email address, and a brief, but adequately detailed description of the
work performed.
7. Provide complete or partial examples of work similar in nature to this project.
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8. List of anticipated sub-contractors and/or partners, if any, and their
availability, credentials, and related experience.
9. Explain the methodology you propose to successfully perform the services
outlined in the Scope of Work.
10. Include a statement on the anticipated time frame based on the scope of work
as listed in this RFQ. Report on prior experience in delivering services within
the prescribed time frame.
SECTION 8. SUBMISSION INSTRUCTION
STATEMENT OF QUALIFICATIONS MUST BE RECEIVED BY
12:00 NOON (CENTRAL TIME) SEPTEMBER 19, 2023
SUBMISSIONS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED
Four (4) printed copies of the Statement of Qualifications in a sealed envelope should be sent to:
Ryan Nolting
Director of Parks
& Recreation
City of Sanger
502 Elm Street
Sanger, TX 76266
Phone: 940-458-2059
Email: rnolting@sangertexas.org
The proposals will be publicly recognized at the same location (City Hall, 502 Elm St, Sanger
TX 76266) at 2:00 PM (Central Time) on September 19, 2023.
One (1) electronic, PDF copy of the Statement should also be included on a USB/Flash drive.
Questions should be directed to Ryan Nolting, Director of Parks & Recreation, at the
contact information listed above.
SECTION 9. SELECTION PROCESS AND CRITERIA FOR CONSIDERATION OF
QUALIFICATIONS:
Statements will be reviewed and evaluated by the City staff and on a number of criteria,
including, but not limited to the following:
Overall responsiveness and quality of the proposal in
clearly stating an understanding of the project.
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Experience and knowledge in developing similar plans by
consultant personnel who will be directly involved with the project.
The experience and availability of support staff for the project.
The ability to complete the plan within the given timeframe.
References.
After evaluating the proposals, the City may request additional information from any consultant
identified as most responsive to this RFQ. At its discretion, the City may require any consultant
to make a presentation to provide an opportunity to clarify the submission. The City will schedule
any such presentations. The City will evaluate the written proposals and will select the consultant
which meets the best interest of the City. The City shall be the sole judge of its own best interests,
the proposals, and the resulting negotiated agreement. The City’s decisions will be final. The
City reserves the right to negotiate any and all elements of this proposal, including, but not
limited to, the fee structure and terms of the contract, with the proposing firm selected.
A. DISCLAIMER
This RFQ does not commit the City to enter into a contract, nor does it obligate the City
to pay for any costs incurred in the preparation and submission of Statements or
anticipation of a contract. The City reserves the right at its sole discretion: to make
selections, to reject any or all submissions, to issue subsequent RFQ, to remedy technical
errors in the RFQ process, and to enter into a contract with one or more consultants for
the provisions of any, all or some of the services described herein.
B. AGREEMENT FOR PROFESSIONAL SERVICES
Attached as Exhibit A is the City of Sanger’s standard agreement for professional
services. The agreement also indicates the insurance and indemnification requirements
that the City will require of the selected firm.
C. ADDITIONAL INFORMATION:
1. A person or business that contracts with Sanger or who seeks to contract with the
City must file a “Conflict of Interest Questionnaire” (FORM CIQ) which is
available online at www.ethics.state.tx.us and a copy of which is attached to this
guideline. The form contains mandatory disclosures regarding “employment or
business relationships” with a municipal officer. Officials may be asked to clarify
or interpret various portions of the questionnaire.
2. Compliance with HB 89. A person or business that contracts with Sanger or who
seeks to contract with the City shall not boycott Israel at any time while providing
products or services to the City of Sanger. This requirement does not apply to
companies with fewer than ten full-time employees; or contracts that are less than
$100,000.00.
[ ] Yes, we agree [ ] No, we do not agree
[ ] N/A
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3. Respondent verifies that it does not boycott energy companies and will not boycott
energy companies during the term of this contract, as those terms are defined by
Chapter 2274, Government Code. This requirement does not apply to companies
with fewer than ten full-time employees; or contracts that are less than $100,000.00.
[ ] Yes, we agree [ ] No, we do not agree
[ ] N/A
4. Respondent verifies that it does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association and will not
discriminate during the term of this contract against a firearm entity or firearm
trade association, as those terms are defined by Chapter 2274, Government Code.
This requirement does not apply to companies with fewer than ten full- time
employees; or contracts that are less than $100,000.00.
[ ] Yes, we agree [ ] No, we do not agree
[ ] N/A
5. Compliance with SB 252. A person or business that contracts with Sanger or who
seeks to contract with the City shall not do business with Iran, Sudan, or a foreign
terrorist organization while providing products or services to the City of Sanger.
[ ] Yes, we agree [ ] No, we do not agree
The undersigned affirms that he/she has read and understands the specifications, terms,
and conditions, all exhibits and attachments contained herein and that they are duly
authorized to execute this response to the Request for Qualifications.
Signature Company Date
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AGREEMENT TO PROVIDE PROFESSIONAL SERVICES
THIS AGREEMENT (“Agreement”) is entered into this day of ,20___
by and between XXXXXX ("PROFESSIONAL") and the CITY OF SANGER, TEXAS, a
municipal corporation of the State of Texas ("CITY"). For convenience, the PROFESSIONAL and
the CITY may sometimes be referred to herein collectively as “parties” and individually as a
“party.”
WITNESSETH
WHEREAS, CITY desires to engage PROFESSIONAL to provide professional services
as more fully described on Exhibit “A” attached hereto and incorporated herein by reference; and
WHEREAS, PROFESSIONAL agrees to provide such work and services for CITY in
accordance with the terms of this Agreement;
NOW, THEREFORE, for the mutual promises set forth herein, and for other valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto
mutually agree as follows:
1. Employment of PROFESSIONAL.
(a) CITY agrees to engage PROFESSIONAL and PROFESSIONAL hereby agrees to
perform the services described in Exhibit “A” attached hereto and incorporated herein by
reference.
(b) Notwithstanding anything to the contrary contained in this Agreement, CITY and
PROFESSIONAL agree and acknowledge that CITY is entering into this Agreement in
reliance on PROFESSIONAL’s special and unique abilities. PROFESSIONAL accepts the
relationship of trust and confidence established between it and CITY by this Agreement.
PROFESSIONAL acknowledges that PROFESSIONAL shall be solely responsible for
determining the methods for performing the services described in Exhibit “A” attached
hereto. PROFESSIONAL covenants with CITY to use its best efforts, skill, judgment, and
abilities to perform the work required by this Agreement and to further the interests of
CITY in accordance with CITY’s requirements, in compliance with applicable national,
federal, state, municipal, laws, regulations, codes, ordinances, orders and with those of any
other body having jurisdiction. PROFESSIONAL warrants, represents, covenants, and
agrees that all of the work to be performed by PROFESSIONAL under or pursuant to this
Agreement shall be done (i) with the professional skill and care ordinarily provided by
competent engineers or architects, as the case may be, practicing under the same or similar
circumstances and applicable professional license; and (ii) as expeditiously as is prudent
considering the ordinary professional skill and care of a competent engineer or architect,
as the case may be.
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(c) PROFESSIONAL will be responsible for supplying all tools and equipment
necessary for PROFESSIONAL to provide the services set forth in Exhibit “A” attached
hereto.
2. Compensation. CITY agrees to pay PROFESSIONAL the fees set forth in Exhibit “A”
attached hereto. Within fifteen (15) days of the end of the month within which services were
rendered, PROFESSIONAL shall provide City an invoice specifying the services provided
during the previous month and the total amount owed by City. Payment will be made by CITY
within thirty (30) days of receipt of an invoice from PROFESSIONAL.
3. Changes. CITY may, from time to time require changes in the scope of services of
PROFESSIONAL to be performed hereunder. Such changes, which are mutually agreed upon
by and between CITY and PROFESSIONAL, shall be incorporated in written amendment to
this Agreement.
4. Services and Materials to be Furnished by CITY. CITY shall furnish PROFESSIONAL
with all available information and data PROFESSIONAL requests pertinent to the execution
of this Agreement. CITY shall cooperate with PROFESSIONAL in carrying out the work
herein and shall provide adequate staff for liaison with PROFESSIONAL.
5. Ownership of Documents. All reports, plans, specifications, computer files and other
documents prepared by PROFESSIONAL for which PROFESSIONAL has been compensated
pursuant to this Agreement shall be the property of CITY. PROFESSIONAL will deliver to
CITY copies of the prepared documents and materials. PROFESSIONAL shall make all
documents and related data and material utilized in developing the documents available to
CITY for inspection whenever requested. PROFESSIONAL may make copies of any and all
such documents and items and retain same for its files. PROFESSIONAL shall have no liability
for changes made to or use of the drawings, specifications, and other documents by anyone
other than PROFESSIONAL subsequent to delivery of the prepared documents and materials.
However, any such change or other use shall be sealed by the individual making the change or
use and shall be appropriately marked to reflect what was changed or modified.
6. Term and Termination of Agreement. This agreement will be for a period of
beginning on , and expiring on .
Either party may terminate this agreement at any time by providing thirty (30) days written
notice to the other party.
7. Notices. All notices, consents, demands, requests and other communications which may or are
required to be given hereunder shall be in writing and shall be deemed duly given if personally
delivered or sent by United States mail, registered or certified, return receipt requested, postage
prepaid, to the addresses set forth hereunder or to such other address as the other party hereto
may designate in written notice transmitted in accordance with this provision.
In case of the City, to:
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City of Sanger
Attention: John Noblitt
P.O. Box 1729
Sanger, TX 76266
And send a courtesy copy by email to:
jnoblitt@sangertexas.org
In case of Vendor, to:
And send a courtesy copy by email to:
Notwithstanding the foregoing, ordinary communications may be sent by electronic mail
to the designated representatives of the City and Vendor.
8. Completeness of Contract. This Agreement and the documents incorporated herein by
specific reference contain all the terms and conditions agreed upon by the parties hereto, and
no other agreements, oral or otherwise, regarding the subject matter of this contract or any part
thereof shall have any validity or bind any of the parties hereto. If there is any conflict between
the terms of this Agreement and the documents attached hereto, the terms of this Agreement
shall control, then Exhibit A CITY’S Request for Qualifications, then Exhibit B
PROFESSIONAL’S Response to the Request for Qualifications. This Agreement may not be
subsequently modified except by a writing signed by both parties.
9. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable hereunder to
any party other than PROFESSIONAL.
10. Final Decisions. Serving as a PROFESSIONAL to CITY, PROFESSIONAL shall advise all
parties that final decisions shall be made by the City Council and/or City Manager.
11. Indemnification. PROFESSIONAL DOES HEREBY COVENANT AND CONTRACT
TO WAIVE ANY AND ALL CLAIMS, RELEASE, INDEMNIFY, AND HOLD
HARMLESS CITY, ITS CITY COUNCIL, OFFICERS, EMPLOYEES, AND AGENTS,
FROM AND AGAINST ALL LIABILITY, CAUSES OF ACTION, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LOSSES, PENALTIES
OR SUITS, WHICH MAY ARISE BY REASON OF DEATH OR INJURY TO
PERSONS OR PROPERTY, CAUSED BY OR RESULTING FROM THE
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NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY
INFRINGEMENT, OR FAILURE TO PAY A SUBPROFESSIONAL OR SUPPLIER
COMMITTED BY PROFESSIONAL, ITS AGENTS, OR CONSULTANTS UNDER
CONTRACT, OR ANY OTHER ENTITY OVER WHICH PROFESSIONAL
EXERCISES CONTROL, SUBJECT TO THE LIMITATIONS IN TEXAS LOCAL
GOVERNMENT CODE § 271.904 AND TEXAS CIVIL PRACTICE AND REMEDIES
CODE, § 130.002 (b) AND PROFESSIONAL WILL, AT ITS OWN COST AND
EXPENSE, DEFEND AND PROTECT CITY AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS.
THE INDEMNIFICATION UNDER THIS SECTION SHALL INCLUDE
REASONABLE ATTORNEYS’ FEES AND COSTS, COURT COSTS, AND
SETTLEMENT COSTS IN PROPORTION TO PROFESSIONAL’S LIABILITY.
PROFESSIONAL’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE
LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR
REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS
AGREEMENT. THIS SECTION (INDEMNIFICATION) SHALL SURVIVE THE
TERMINATION OF THIS AGREEMENT.
12. Insurance. PROFESSIONAL shall, at its own expense, purchase, maintain and keep in force
throughout the duration of this Agreement and for a period of four (4) years thereafter the
following minimum insurance:
A. Commercial general liability insurance, including personal injury liability, blanket
contractual liability, and broad form property damage liability in an amount of not less than
$1,000,000.
B. Automobile bodily injury and property damage liability insurance with a limit of not less
than $1,000,000.
C. Statutory workers’ compensation and employers’ liability insurance as required by state
law.
D. Professional liability insurance (Errors and Omissions) with a limit of $1,000,000 per
claim/annual aggregate.
PROFESSSIONAL shall provide CITY with proof of insurance required hereunder prior to
commencing work for CITY and CITY shall be named as an additional insured on the policy.
PROFFESSIONAL shall provide CITY with written notice of any coverage limit change on
the insurance. Such policies shall name CITY, its officers, and employees as an additional
insured and shall provide for a waiver of subrogation against CITY. PROFESSIONAL shall
insure that all subcontractors comply with the same insurance requirements.
13. Client Objection to Personnel. If at any time after entering into this Agreement, CITY has
any reasonable objection to any of PROFESSIONAL’s personnel, or any personnel,
professionals and/or consultants retained by PROFESSIONAL, PROFESSIONAL shall
promptly propose substitutes to whom CITY has no reasonable objection, and
PROFESSIONAL’s compensation shall be equitably adjusted to reflect any difference in
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PROFESSIONAL’s costs occasioned by such substitution.
14. Timeliness of Performance. PROFESSSIONAL shall perform its professional services with
due and reasonable diligence consistent with sound professional practices.
15. Personnel. All of the services required hereunder will be performed by PROFESSIONAL or
under PROFESSIONAL's supervision, and all personnel engaged in the work shall be qualified
to perform such services.
16. Independent Contractor. In performing the services under this Agreement,
PROFESSIONAL is acting as an independent contractor. No term or provision hereof be
construed as making PROFESSIONAL the agent, servant, or employee of CITY or as creating
a partnership or joint venture relationship between PROFESSIONAL and CITY.
17. Assignability. The parties hereby agree that PROFESSIONAL may not assign, convey or
transfer its interest, rights and duties in this Agreement without the prior written consent of
CITY.
18. Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall
be binding on and inure to the benefit of the Parties to it and their respective heirs, executors,
administrators, legal representatives, successors and assigns.
19. Governing Law/Venue. This Agreement shall be governed by and construed in accordance
with the laws of the State of Texas. Venue for any action brought to interpret or enforce the
terms of this Agreement shall lie in Denton County, Texas.
20. No Third-Party Beneficiary. For purposes of this Agreement, including its intended
operation and effect, the parties specifically agree and contract that: (1) this Agreement only
affects matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity, notwithsta nding the fact
that such third person or entities may be in a contractual relationship with CITY and
PROFESSIONAL, or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they owe to
either CITY or PROFESSIONAL.
21. Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all
purposes.
22. Conflicts of Interest. By signature of this Agreement, PROFESSIONAL warrants to CITY
that it has made full disclosure in writing of any existing conflicts of interest or potential
conflicts of interest, including business or personal financial interests, direct or indirect, in
property abutting the proposed project and business relations with abutting property owners,
or with elected officials or employees of CITY. PROFESSIONAL further warrants that it will
make disclosure in writing of any conflicts of interest that develop subsequent to the signing
of this Agreement and prior to final payment under the Agreement. PROFESSIONAL
warrants that it has submitted to CITY a completed Conflicts of Interest Questionnaire as
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required by Chapter 176 of the Texas Local Government Code.
23. Authority to Sign. The parties hereby warrant and represent that the undersigned persons have
full authority and are duly authorized to sign on behalf of their respective principals and that
such principals have duly authorized the transaction contemplated by this Agreement.
24. Counterparts. This Agreement may be executed by the parties hereto in separate counterparts,
each of which when so executed and delivered shall be an original, but all such counterparts
shall together constitute one and the same instrument. Each counterpart may consist of any
number of copies hereof each signed by less than all, but together signed by all of the parties
hereto.
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IN WITNESS WHEREOF, CITY and the PROFESSIONAL have executed this Agreement
as of the date first written above.
CITY OF , TEXAS
By:
Print Name:
Title:
Approved as to Form
________________________
Hugh Coleman
City Attorney
City of Sanger
[PROFESSIONAL’S NAME]
By:
Print Name:
Title:
EXHIBIT A: CITY REQEST FOR QUALIFICATIONS
EXHIBIT B: RESPONSE TO REQUEST FOR QUALIFICATIONS
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CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Clayton Gray, Finance Director
AGENDA ITEM: Consideration and possible action on Ordinance 08-18-23, Approving the
Property Tax Roll.
SUMMARY:
The Texas Property Tax Code, Section 26.09 (e) requires that the City Council approve the tax roll
as submitted by the Assessor.
The Denton County Appraisal District provided the Certified Estimates on Tuesday, July 25, 2023.
FISCAL INFORMATION:
N/A
RECOMMENDED MOTION OR ACTION:
Staff recommends approval of Ordinance 08-21-23.
ATTACHMENTS:
Ordinance 08-21-23 Approving the Property Tax Roll
2023 Certified Totals for Sanger
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Item 10.
Ordinance 08-18-23 Approving Property Tax Roll Page 1 of 2
CITY OF SANGER, TEXAS
ORDINANCE No. 08-18-23
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
APPROVING THE 2023 TAX ROLL FOR THE CITY OF SANGER, TEXAS; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Sanger (the “City”) is a home rule municipality regulated by state
law and Charter; and
WHEREAS, the Denton Central Appraisal District certifies the tax roll for each entity in
Denton County on an annual basis; and
WHEREAS, the Denton Central Appraisal District has provided a Certified Tax Roll for
the Tax year 2023 to be used in the development of the Fiscal Year 2023-2024 Budget for the
purpose of providing municipal services to the citizens of Sanger; and
WHEREAS, the City Council of the City of Sanger desires to formally adopt the Certified
Tax Roll pursuant to Section 26.09(e) of the Texas Property Tax Code; and
WHEREAS, the City Council finds that passage of this Ordinance is in the best interest of
the citizens of Sanger.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1. The City Council hereby accepts and approves the tax roll presented by
Denton Central Appraisal District.
SECTION 2. That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance of any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
SECTION 4. This ordinance will take effect immediately from and after its passage and
the publication of the caption, as the law and Charter in such cases provide.
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Ordinance 08-18-23 Approving Property Tax Roll Page 2 of 2
PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this 21st day of
August 2023.
APPROVED:
________________________________
ATTEST: Thomas E. Muir, Mayor
APPROVED TO FORM:
________________________________
Kelly Edwards, City Secretary
________________________________
Hugh Coleman, City Attorney
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
ARB Approved TotalsProperty Count: 4,710 10:12:03AM7/22/2023
Land Value
Homesite:201,092,872
Non Homesite:193,838,878
Ag Market:94,189,266
Timber Market:489,121,016Total Land (+)0
Improvement Value
Homesite:687,729,009
Non Homesite:209,229,390 Total Improvements (+)896,958,399
Non Real ValueCount
Personal Property:363 189,059,894
Mineral Property:0 0
Autos:0 0
Total Non Real (+)189,059,894
Market Value =1,575,139,309
ExemptAg Non Exempt
94,106,443 82,823
Total Productivity Market:
Ag Use:331,564 165 93,774,879
(-)Productivity Loss
Timber Use:0 0
=Appraised Value 1,481,364,430
Productivity Loss:82,65893,774,879
81,399,909(-)Homestead Cap
=Assessed Value 1,399,964,521
(-)Total Exemptions Amount
(Breakdown on Next Page)
130,862,476
=Net Taxable 1,269,102,045
APPROXIMATE TOTAL LEVY = NET TAXABLE * (TAX RATE / 100)
7,481,318.48 = 1,269,102,045 * (0.589497 / 100)
1,575,139,309Certified Estimate of Market Value:
1,269,102,045Certified Estimate of Taxable Value:
Tax Increment Finance Value:0
Tax Increment Finance Levy:0.00
Page 197 of 2775C16/652971
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Exemption Breakdown
StateLocalExemption Count Total
7/22/2023 10:14:34AMProperty Count: 4,710 ARB Approved Totals
DP 27 487,491 0 487,491
DPS 2 0 0 0
DV1 11 0 97,000 97,000
DV2 10 0 93,000 93,000
DV3 16 0 126,000 126,000
DV3S 1 0 10,000 10,000
DV4 45 0 320,280 320,280
DV4S 6 0 24,000 24,000
DVHS 25 0 7,352,450 7,352,450
DVHSS 5 0 1,389,391 1,389,391
EX 1 0 8,240 8,240
EX-XG 1 0 93,557 93,557
EX-XL 6 0 8,742,929 8,742,929
EX-XV 275 0 80,806,351 80,806,351
EX366 53 0 33,842 33,842
FR 3 15,535,941 0 15,535,941
OV65 519 14,992,004 0 14,992,004
OV65S 28 750,000 0 750,000
Totals 31,765,436 99,097,040 130,862,476
Page 198 of 2775C16/652971
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Under ARB Review TotalsProperty Count: 93 10:12:03AM7/22/2023
Land Value
Homesite:4,676,478
Non Homesite:3,310,344
Ag Market:48,793,010
Timber Market:56,779,832Total Land (+)0
Improvement Value
Homesite:14,094,182
Non Homesite:3,129,917 Total Improvements (+)17,224,099
Non Real ValueCount
Personal Property:0 0
Mineral Property:0 0
Autos:0 0
Total Non Real (+)0
Market Value =74,003,931
ExemptAg Non Exempt
48,793,010 0
Total Productivity Market:
Ag Use:101,066 0 48,691,944
(-)Productivity Loss
Timber Use:0 0
=Appraised Value 25,311,987
Productivity Loss:048,691,944
1,948,783(-)Homestead Cap
=Assessed Value 23,363,204
(-)Total Exemptions Amount
(Breakdown on Next Page)
97,000
=Net Taxable 23,266,204
APPROXIMATE TOTAL LEVY = NET TAXABLE * (TAX RATE / 100)
137,153.57 = 23,266,204 * (0.589497 / 100)
39,846,611Certified Estimate of Market Value:
16,778,596Certified Estimate of Taxable Value:
Tax Increment Finance Value:0
Tax Increment Finance Levy:0.00
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Exemption Breakdown
StateLocalExemption Count Total
7/22/2023 10:14:34AMProperty Count: 93 Under ARB Review Totals
DV3 1 0 10,000 10,000
DV4 1 0 12,000 12,000
OV65 2 45,000 0 45,000
OV65S 1 30,000 0 30,000
Totals 75,000 22,000 97,000
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Grand TotalsProperty Count: 4,803 10:12:03AM7/22/2023
Land Value
Homesite:205,769,350
Non Homesite:197,149,222
Ag Market:142,982,276
Timber Market:545,900,848Total Land (+)0
Improvement Value
Homesite:701,823,191
Non Homesite:212,359,307 Total Improvements (+)914,182,498
Non Real ValueCount
Personal Property:363 189,059,894
Mineral Property:0 0
Autos:0 0
Total Non Real (+)189,059,894
Market Value =1,649,143,240
ExemptAg Non Exempt
142,899,453 82,823
Total Productivity Market:
Ag Use:432,630 165 142,466,823
(-)Productivity Loss
Timber Use:0 0
=Appraised Value 1,506,676,417
Productivity Loss:82,658142,466,823
83,348,692(-)Homestead Cap
=Assessed Value 1,423,327,725
(-)Total Exemptions Amount
(Breakdown on Next Page)
130,959,476
=Net Taxable 1,292,368,249
APPROXIMATE TOTAL LEVY = NET TAXABLE * (TAX RATE / 100)
7,618,472.06 = 1,292,368,249 * (0.589497 / 100)
1,614,985,920Certified Estimate of Market Value:
1,285,880,641Certified Estimate of Taxable Value:
Tax Increment Finance Value:0
Tax Increment Finance Levy:0.00
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DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Exemption Breakdown
StateLocalExemption Count Total
7/22/2023 10:14:34AMProperty Count: 4,803 Grand Totals
DP 27 487,491 0 487,491
DPS 2 0 0 0
DV1 11 0 97,000 97,000
DV2 10 0 93,000 93,000
DV3 17 0 136,000 136,000
DV3S 1 0 10,000 10,000
DV4 46 0 332,280 332,280
DV4S 6 0 24,000 24,000
DVHS 25 0 7,352,450 7,352,450
DVHSS 5 0 1,389,391 1,389,391
EX 1 0 8,240 8,240
EX-XG 1 0 93,557 93,557
EX-XL 6 0 8,742,929 8,742,929
EX-XV 275 0 80,806,351 80,806,351
EX366 53 0 33,842 33,842
FR 3 15,535,941 0 15,535,941
OV65 521 15,037,004 0 15,037,004
OV65S 29 780,000 0 780,000
Totals 31,840,436 99,119,040 130,959,476
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DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
ARB Approved TotalsProperty Count: 4,710 7/22/2023 10:14:34AM
State Category Breakdown
State Code Description Count Market ValueAcres New Value Taxable Value
47 $0 $0 $0
A SINGLE FAMILY RESIDENCE 3,052 $19,213,302 $868,234,152 $762,515,839756.6601
B MULTIFAMILY RESIDENCE 78 $217,121 $56,876,041 $56,699,13231.4748
C1 VACANT LOTS AND LAND TRACTS 289 $0 $23,544,424 $23,532,424151.8457
D1 QUALIFIED AG LAND 79 $0 $94,106,443 $331,2952,993.4244
D2 NON-QUALIFIED LAND 15 $0 $312,737 $312,737
E FARM OR RANCH IMPROVEMENT 55 $738,290 $36,963,548 $35,948,928613.9270
F1 COMMERCIAL REAL PROPERTY 174 $16,102,733 $204,974,040 $204,974,040600.9704
F2 INDUSTRIAL REAL PROPERTY 1 $0 $675,000 $675,0004.4880
J1 WATER SYSTEMS 1 $0 $97,600 $97,600
J2 GAS DISTRIBUTION SYSTEM 1 $0 $5,056,880 $5,056,880
J3 ELECTRIC COMPANY (INCLUDING C 4 $0 $2,529,051 $2,529,0510.5450
J4 TELEPHONE COMPANY (INCLUDI 12 $0 $3,140,112 $3,140,1120.2007
J5 RAILROAD 3 $0 $1,275,560 $1,275,5609.4265
J7 CABLE TELEVISION COMPANY 5 $0 $2,660,650 $2,660,650
L1 COMMERCIAL PERSONAL PROPE 269 $27,298,915 $165,522,526 $149,978,305
L2 INDUSTRIAL PERSONAL PROPERT 6 $0 $1,298,152 $1,298,152
M1 TANGIBLE OTHER PERSONAL, MOB 202 $428,044 $2,891,796 $2,780,662
O RESIDENTIAL INVENTORY 172 $224,222 $7,816,680 $7,816,68033.1850
S SPECIAL INVENTORY TAX 8 $0 $7,478,998 $7,478,998
X TOTALLY EXEMPT PROPERTY 336 $30,492,958 $89,684,919 $0539.5180
Totals 5,735.6656 $94,715,585 $1,575,139,309 $1,269,102,045
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Under ARB Review TotalsProperty Count: 93 7/22/2023 10:14:34AM
State Category Breakdown
State Code Description Count Market ValueAcres New Value Taxable Value
1 $0 $0 $0
A SINGLE FAMILY RESIDENCE 52 $265,289 $16,578,687 $14,636,11812.4603
C1 VACANT LOTS AND LAND TRACTS 21 $0 $2,128,048 $2,128,04821.8478
D1 QUALIFIED AG LAND 18 $0 $48,793,010 $101,066748.8275
D2 NON-QUALIFIED LAND 4 $0 $639,790 $639,790
E FARM OR RANCH IMPROVEMENT 5 $0 $2,281,640 $2,178,42614.8310
F1 COMMERCIAL REAL PROPERTY 2 $0 $3,527,418 $3,527,4184.3700
M1 TANGIBLE OTHER PERSONAL, MOB 1 $0 $55,338 $55,338
Totals 802.3366 $265,289 $74,003,931 $23,266,204
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Grand TotalsProperty Count: 4,803 7/22/2023 10:14:34AM
State Category Breakdown
State Code Description Count Market ValueAcres New Value Taxable Value
48 $0 $0 $0
A SINGLE FAMILY RESIDENCE 3,104 $19,478,591 $884,812,839 $777,151,957769.1204
B MULTIFAMILY RESIDENCE 78 $217,121 $56,876,041 $56,699,13231.4748
C1 VACANT LOTS AND LAND TRACTS 310 $0 $25,672,472 $25,660,472173.6935
D1 QUALIFIED AG LAND 97 $0 $142,899,453 $432,3613,742.2519
D2 NON-QUALIFIED LAND 19 $0 $952,527 $952,527
E FARM OR RANCH IMPROVEMENT 60 $738,290 $39,245,188 $38,127,354628.7580
F1 COMMERCIAL REAL PROPERTY 176 $16,102,733 $208,501,458 $208,501,458605.3404
F2 INDUSTRIAL REAL PROPERTY 1 $0 $675,000 $675,0004.4880
J1 WATER SYSTEMS 1 $0 $97,600 $97,600
J2 GAS DISTRIBUTION SYSTEM 1 $0 $5,056,880 $5,056,880
J3 ELECTRIC COMPANY (INCLUDING C 4 $0 $2,529,051 $2,529,0510.5450
J4 TELEPHONE COMPANY (INCLUDI 12 $0 $3,140,112 $3,140,1120.2007
J5 RAILROAD 3 $0 $1,275,560 $1,275,5609.4265
J7 CABLE TELEVISION COMPANY 5 $0 $2,660,650 $2,660,650
L1 COMMERCIAL PERSONAL PROPE 269 $27,298,915 $165,522,526 $149,978,305
L2 INDUSTRIAL PERSONAL PROPERT 6 $0 $1,298,152 $1,298,152
M1 TANGIBLE OTHER PERSONAL, MOB 203 $428,044 $2,947,134 $2,836,000
O RESIDENTIAL INVENTORY 172 $224,222 $7,816,680 $7,816,68033.1850
S SPECIAL INVENTORY TAX 8 $0 $7,478,998 $7,478,998
X TOTALLY EXEMPT PROPERTY 336 $30,492,958 $89,684,919 $0539.5180
Totals 6,538.0022 $94,980,874 $1,649,143,240 $1,292,368,249
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
ARB Approved Totals 10:14:34AM7/22/2023Property Count: 4,710
CAD State Category Breakdown
State Code Description Count Acres New Value Market Value Taxable Value
A1 REAL, RESIDENTIAL, SINGLE-FAMIL 3,049 $19,213,302 $867,513,497 $761,983,190745.7981
A2 REAL, RESIDENTIAL, MOBILE HOME 4 $0 $720,655 $532,64910.8620
B1 REAL, RESIDENTIAL, APARTMENTS 21 $0 $34,822,474 $34,822,47420.1883
B2 REAL, RESIDENTIAL, DUPLEXES 57 $217,121 $22,053,567 $21,876,65811.2865
C1 REAL, VACANT PLATTED RESIDENTI 196 $0 $11,276,407 $11,276,40759.6783
C2 COMMERCIAL VACANT LOT 89 $0 $11,883,185 $11,871,18584.8176
C3 REAL VACANT LOT OUTSIDE CITY 4 $0 $384,832 $384,8327.3498
D1 QUALIFIED AG LAND 79 $0 $94,106,443 $331,2952,993.4244
D2 FARM AND RANCH IMPSS ON QUALI 15 $0 $312,737 $312,737
E1 LAND AND IMPROVMENTS (NON AG Q 20 $738,290 $5,207,187 $4,192,56726.9140
E4 VACANT NON QUALIFIED NON HOME 35 $0 $31,756,361 $31,756,361587.0130
F1 REAL COMMERCIAL 169 $16,102,733 $198,960,320 $198,960,320544.2404
F2 REAL, INDUSTRIAL 1 $0 $675,000 $675,0004.4880
F3 REAL - COMMERCIAL MH PARKS 5 $0 $6,013,720 $6,013,72056.7300
J1 REAL & TANGIBLE PERSONAL, UTIL 1 $0 $97,600 $97,600
J2 REAL & TANGIBLE PERSONAL, UTIL 1 $0 $5,056,880 $5,056,880
J3 REAL & TANGIBLE PERSONAL, UTIL 4 $0 $2,529,051 $2,529,0510.5450
J4 REAL & TANGIBLE PERSONAL, UTIL 12 $0 $3,140,112 $3,140,1120.2007
J5 REAL & TANGIBLE PERSONAL, UTIL 3 $0 $1,275,560 $1,275,5609.4265
J7 REAL & TANGIBLE PERSONAL, UTIL 5 $0 $2,660,650 $2,660,650
L1 BPP TANGIBLE COMERCIAL PROPER 177 $25,787,746 $142,181,835 $126,637,614
L2 BPP TANGIBLE INDUSTRIAL PROPER 6 $0 $1,298,152 $1,298,152
L3 BPP TANGIBLE COMMERCIAL LEASE 92 $1,511,169 $23,340,691 $23,340,691
M1 MOBILE HOMES - PERSONAL PROPE 202 $428,044 $2,891,796 $2,780,662
OA1 INVENTORY, RESIDENTIAL SINGLE F 1 $224,222 $272,676 $272,6760.2010
OC1 INVENTORY, VACANT PLATTED LOTS 171 $0 $7,544,004 $7,544,00432.9840
PLAN 47 $0 $0 $0
S SPECIAL INVENTORY 8 $0 $7,478,998 $7,478,998
X 336 $30,492,958 $89,684,919 $0539.5180
Totals 5,735.6656 $94,715,585 $1,575,139,309 $1,269,102,045
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Under ARB Review Totals 10:14:34AM7/22/2023Property Count: 93
CAD State Category Breakdown
State Code Description Count Acres New Value Market Value Taxable Value
A1 REAL, RESIDENTIAL, SINGLE-FAMIL 52 $265,289 $16,578,687 $14,636,11812.4603
C1 REAL, VACANT PLATTED RESIDENTI 18 $0 $1,909,454 $1,909,45418.6018
C2 COMMERCIAL VACANT LOT 3 $0 $218,594 $218,5943.2460
D1 QUALIFIED AG LAND 18 $0 $48,793,010 $101,066748.8275
D2 FARM AND RANCH IMPSS ON QUALI 4 $0 $639,790 $639,790
E1 LAND AND IMPROVMENTS (NON AG Q 5 $0 $2,281,640 $2,178,42614.8310
F1 REAL COMMERCIAL 2 $0 $3,527,418 $3,527,4184.3700
M1 MOBILE HOMES - PERSONAL PROPE 1 $0 $55,338 $55,338
PLAN 1 $0 $0 $0
Totals 802.3366 $265,289 $74,003,931 $23,266,204
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Grand Totals 10:14:34AM7/22/2023Property Count: 4,803
CAD State Category Breakdown
State Code Description Count Acres New Value Market Value Taxable Value
A1 REAL, RESIDENTIAL, SINGLE-FAMIL 3,101 $19,478,591 $884,092,184 $776,619,308758.2584
A2 REAL, RESIDENTIAL, MOBILE HOME 4 $0 $720,655 $532,64910.8620
B1 REAL, RESIDENTIAL, APARTMENTS 21 $0 $34,822,474 $34,822,47420.1883
B2 REAL, RESIDENTIAL, DUPLEXES 57 $217,121 $22,053,567 $21,876,65811.2865
C1 REAL, VACANT PLATTED RESIDENTI 214 $0 $13,185,861 $13,185,86178.2801
C2 COMMERCIAL VACANT LOT 92 $0 $12,101,779 $12,089,77988.0636
C3 REAL VACANT LOT OUTSIDE CITY 4 $0 $384,832 $384,8327.3498
D1 QUALIFIED AG LAND 97 $0 $142,899,453 $432,3613,742.2519
D2 FARM AND RANCH IMPSS ON QUALI 19 $0 $952,527 $952,527
E1 LAND AND IMPROVMENTS (NON AG Q 25 $738,290 $7,488,827 $6,370,99341.7450
E4 VACANT NON QUALIFIED NON HOME 35 $0 $31,756,361 $31,756,361587.0130
F1 REAL COMMERCIAL 171 $16,102,733 $202,487,738 $202,487,738548.6104
F2 REAL, INDUSTRIAL 1 $0 $675,000 $675,0004.4880
F3 REAL - COMMERCIAL MH PARKS 5 $0 $6,013,720 $6,013,72056.7300
J1 REAL & TANGIBLE PERSONAL, UTIL 1 $0 $97,600 $97,600
J2 REAL & TANGIBLE PERSONAL, UTIL 1 $0 $5,056,880 $5,056,880
J3 REAL & TANGIBLE PERSONAL, UTIL 4 $0 $2,529,051 $2,529,0510.5450
J4 REAL & TANGIBLE PERSONAL, UTIL 12 $0 $3,140,112 $3,140,1120.2007
J5 REAL & TANGIBLE PERSONAL, UTIL 3 $0 $1,275,560 $1,275,5609.4265
J7 REAL & TANGIBLE PERSONAL, UTIL 5 $0 $2,660,650 $2,660,650
L1 BPP TANGIBLE COMERCIAL PROPER 177 $25,787,746 $142,181,835 $126,637,614
L2 BPP TANGIBLE INDUSTRIAL PROPER 6 $0 $1,298,152 $1,298,152
L3 BPP TANGIBLE COMMERCIAL LEASE 92 $1,511,169 $23,340,691 $23,340,691
M1 MOBILE HOMES - PERSONAL PROPE 203 $428,044 $2,947,134 $2,836,000
OA1 INVENTORY, RESIDENTIAL SINGLE F 1 $224,222 $272,676 $272,6760.2010
OC1 INVENTORY, VACANT PLATTED LOTS 171 $0 $7,544,004 $7,544,00432.9840
PLAN 48 $0 $0 $0
S SPECIAL INVENTORY 8 $0 $7,478,998 $7,478,998
X 336 $30,492,958 $89,684,919 $0539.5180
Totals 6,538.0022 $94,980,874 $1,649,143,240 $1,292,368,249
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Property Count: 4,803 7/22/2023 10:14:34AM
Effective Rate Assumption
New Value
TOTAL NEW VALUE MARKET:$94,980,874
TOTAL NEW VALUE TAXABLE:$64,296,491
New Exemptions
Exemption Description Count
EX-XV Other Exemptions (including public property, r 19 2022 Market Value $148,500
EX366 HB366 Exempt 8 2022 Market Value $16,780
ABSOLUTE EXEMPTIONS VALUE LOSS $165,280
Exemption Description Count Exemption Amount
$20,0001DisabilityDP
$15,0002Disabled Veterans 30% - 49%DV2
$20,0002Disabled Veterans 50% - 69%DV3
$72,0007Disabled Veterans 70% - 100%DV4
$01Disabled Veterans Surviving Spouse 70% - 100DV4S
$571,9522Disabled Veteran HomesteadDVHS
$210,0007Over 65OV65
22PARTIAL EXEMPTIONS VALUE LOSS $908,952
NEW EXEMPTIONS VALUE LOSS $1,074,232
Increased Exemptions
Increased Exemption_AmountCountDescriptionExemption
INCREASED EXEMPTIONS VALUE LOSS
TOTAL EXEMPTIONS VALUE LOSS $1,074,232
New Ag / Timber Exemptions
New Annexations
Count Market Value Taxable Value
2 $1,103,483 $275,461
New Deannexations
Average Homestead Value
Category A and E
Count of HS Residences Average TaxableAverage HS ExemptionAverage Market
1,758 $256,579$47,324$303,903
Category A Only
Count of HS Residences Average TaxableAverage HS ExemptionAverage Market
1,746 $256,949$47,148$304,097
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Item 10.
DENTON County As of Certification2023 CERTIFIED TOTALS
C16 - SANGER CITY OF
Lower Value Used
Count of Protested Properties Total Market Value Total Value Used
93 $74,003,931.00 $16,778,596
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Item 10.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Clayton Gray, Finance Director
AGENDA ITEM: Consideration and possible action on Ordinance 08-19-23, adopting the budget
providing for the appropriation of funds for operating and capital expenditures
for the fiscal year beginning October 1, 2023, and ending September 30, 2024,
providing for the intra- and inter-department and fund transfers, providing for
unexpected revenues such as grants, donations, and insurance proceeds,
providing for an effective date, and providing for approval of the investment
policy.
SUMMARY:
This Ordinance adopts the 2023-2024 Official Budget of the City.
The following changes have been made to the original proposed budget:
Fund Item Original Final Change
General Property Tax $6,859,552 $7,040,392 $180,840
General Contract Services (Dev. Svc.) 110,300 260,300 150,000
General Transfers to Capital Projects Fund 136,670 167,510 30,840
Capital Projects Transfers from General Fund 136,670 167,510 30,840
Budget workshops open to the public were held during City Council meetings on July 3, 2023, and
July 17, 2023.
The 2023-2024 proposed budget was filed with the City Secretary and made available on the City’s
website for public inspection.
In accordance with both the City Charger and the Texas Local Government Code Sec. 102.006, the
City published required notices in The Denton Record-Chronicle and held public hearings regarding
the annual budget.
This Ordinance also approves the City's Investment Policy for the coming year. No changes have
been made to the Investment Policy.
FISCAL INFORMATION:
Adopting the 2022-2023 budget will provide funding for City operations for the fiscal year beginning
October 1, 2023, and ending September 30, 2024.
RECOMMENDED MOTION OR ACTION:
Staff recommends approval of Ordinance 08-19-23
A vote on the ordinance must be a record vote of the City Council.
ATTACHMENTS:
Ordinance 08-19-23
2023-2024 Final Proposed Budget
109
Item 11.
O F F I C I A L B U D G E T
FISCAL YEAR 2023-24
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Local Government Code Sec. 102.007 requires that the following informa on be included as a cover page
for the City’s annual budget:
This budget will raise more total property taxes than last year’s
budget by $2,347,558 (36%), and of that amount, $443,483 is
tax revenue to be raised from new property added to the tax
roll this year.
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Item 11.
CITY OF SANGER, TEXAS
ANNUAL BUDGET
OCTOBER 1, 2023 – SEPTEMBER 30, 2024
SUBMITTED TO
THE MAYOR AND CITY COUNCIL
AUGUST 21, 2023
THOMAS MUIR
Mayor
MARISSA BARRETT
Council Member, Place 1
GARY BILYEU
Council Member, Place 2
DENNIS DILLON
Council Member, Place 3
ALLEN CHICK
Council Member, Place 4
VICTOR GANN
Council Member, Place 5
JOHN NOBLITT
City Manager
CLAYTON GRAY
Finance Director
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Item 11.
DISTINGUISHED BUDGET PRESENTATION AWARD
The Government Finance Officers Association of the United States and Canada (GFOA) presented the Distinguished Budget
Presentation Award to the City of Sanger, Texas, for its Annual Budget for the fiscal year beginning October 1, 2022. In order to
receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a
financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We
believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
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Item 11.
TABLE OF CONTENTS
INTRODUCTION
Budget Message .............................................................................................................. 10
Strategic Planning for Results .......................................................................................... 20
Sanger 2040 Comprehensive Plan ................................................................................... 21
Organization Chart ........................................................................................................... 22
Authorized Personnel ....................................................................................................... 23
Budget Calendar .............................................................................................................. 24
The Budget Process ......................................................................................................... 25
List of Funds ..................................................................................................................... 27
Fund Relationship with Functional Areas ......................................................................... 28
About Sanger ................................................................................................................... 29
BUDGET SUMMARY
2022-2023 Budget at a Glance ......................................................................................... 36
2022-2023 Budget by Fund .............................................................................................. 38
Combined Funds Budget Summary (Detailed) ................................................................. 40
Combined Funds Budget Summary.................................................................................. 42
FUNDS IN DETAIL
GENERAL FUND
Overview .......................................................................................................................... 44
Budget Summary .............................................................................................................. 45
Revenues ......................................................................................................................... 47
Departmental Budgets
Police .................................................................................................................... 52
Animal Control ..................................................................................................... 54
Fire ........................................................................................................................ 56
Municipal Court ..................................................................................................... 58
Development Services .......................................................................................... 60
Streets .................................................................................................................. 62
Parks ..................................................................................................................... 64
Library ................................................................................................................... 66
Solid Waste ........................................................................................................... 68
Transfers to Other Funds ...................................................................................... 70
DEBT SERVICE FUND
Overview .......................................................................................................................... 72
Budget Summary .............................................................................................................. 73 Expenditures .................................................................................................................... 75
Debt Service Requirements .............................................................................................. 76
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Item 11.
TABLE OF CONTENTS (continued)
ENTERPRISE FUND
Overview .......................................................................................................................... 78
Budget Summary .............................................................................................................. 79
Revenues ......................................................................................................................... 81
Departmental Budgets
Water .................................................................................................................... 82
Waste Water ......................................................................................................... 84
Electric .................................................................................................................. 86
Customer Service ................................................................................................. 88
Transfers to Other Funds ...................................................................................... 90
ENTERPRISE DEBT SERVICE FUND
Overview .......................................................................................................................... 92
Budget Summary .............................................................................................................. 93
Expenditures .................................................................................................................... 95
Debt Service Requirements .............................................................................................. 96
INTERNAL SERVICE FUND
Overview .......................................................................................................................... 98
Budget Summary .............................................................................................................. 99
Departmental Budgets
City Council ......................................................................................................... 102
Administration ..................................................................................................... 104
City Secretary ..................................................................................................... 106
Legal ................................................................................................................... 108
Public Works Administration ............................................................................... 110
Finance ............................................................................................................... 112
Human Resources .............................................................................................. 114
Engineering ......................................................................................................... 116
Marketing ............................................................................................................ 118
Fleet Services ..................................................................................................... 120
Facilities .............................................................................................................. 121
Non-Departmental ............................................................................................... 124
4A CORPORATION FUND
Overview ........................................................................................................................ 126
Budget Summary ............................................................................................................ 127
Revenues ....................................................................................................................... 129
Departmental Budget
Economic Development ...................................................................................... 130
4B CORPORATION FUND
Overview ........................................................................................................................ 132
Budget Summary ............................................................................................................ 133
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Item 11.
TABLE OF CONTENTS (continued)
4B CORPORATION FUND
Revenues ....................................................................................................................... 135
Departmental Budget
Economic Development Expenditures ................................................................ 136
SPECIAL REVENUE FUNDS
Overview ........................................................................................................................ 138
Budget Summary ............................................................................................................ 139
Combined Schedule of Special Revenue Funds ............................................................ 140
Hotel Occupancy Tax Fund ............................................................................................ 141
General Storm Recovery Fund ....................................................................................... 141
Electric Storm Recovery Fund ........................................................................................ 142
Beautification Fund ......................................................................................................... 142
Library Restricted Fund .................................................................................................. 143
Parkland Dedication Fund .............................................................................................. 143
Roadway Impact Fee Fund ............................................................................................ 144
Court Security Fund........................................................................................................ 144
Court Technology Fund .................................................................................................. 145
Child Safety Fund ........................................................................................................... 145
Police Donations Fund ................................................................................................... 146
Fire Donations Fund ....................................................................................................... 146
Park Donations Fund ...................................................................................................... 147
Library Donations Fund .................................................................................................. 147
CAPITAL PROJECTS AND CAPITAL IMPROVEMENT PLAN
Overview ........................................................................................................................ 150
Budget Summary ............................................................................................................ 151
Capital Projects Fund ..................................................................................................... 152
Enterprise Capital Projects Fund .................................................................................... 153
Capital Improvement Plan .............................................................................................. 154
Capital Projects Fund Five Year Summary ..................................................................... 158
Enterprise Capital Projects Five Year Summary ............................................................ 160
APPENDIX
Approved Departmental Capital Equipment Requests ................................................... 164
Financial Management Policy ......................................................................................... 181
Investment Policy ........................................................................................................... 188
Debt Service Schedules ................................................................................................. 193
S&P Global Rating Report .............................................................................................. 199
2023 Tax Rate Calculation Worksheet ........................................................................... 205
Glossary of Terms .......................................................................................................... 216
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BUDGET MESSAGE
August 21, 2023
Introduction
We are pleased to present the FY 2023-2024 Budget for the City of Sanger.
The city’s budget is the most important working policy and planning tool used by the City Council and staff to provide
quality services to the residents of Sanger as established by City Council. Municipal budgets are always challenging.
Resources are limited and it makes it difficult to address every problem and every concern. The strength of the economy
is reflected in our General Fund revenues. However, budget planning should always be prudent to take into account
current market conditions and future challenges during the process.
The City of Sanger is still experiencing a period of accelerated growth. Permit numbers for new residential and
commercial projects continue to increase at a consistent pace. Additionally, the City has experienced a record number
of requests for large residential subdivisions and mixed-use projects. The City will continue to balance this growth with
the quality and levels of service our residents expect; while ensuring the sustainability of our community and addressing
future needs. The staff has prioritized that all of this be achieved within the framework of fiscal responsibility.
The intent of this budget message is to explain both the structure of the budget and the atmosphere in which it was
created. Following the same format as previous years, the budget message outlines the highlights of this year’s budget.
It also discusses the city’s Strengths, Weaknesses, Opportunities, and Threats (SWOT analysis) for the upcoming year.
Finally, it discusses the structure of the budget, where revenues come from, and where the money goes. The budget
message should provide the reader insight into municipal government finances and make the raw numbers more
understandable.
Current Conditions
During the past 12 months, the city has had to adapt and adjust to changes in management, inflation rates, and supply
chain shortages. Inflation rates continue to rise to historic levels and are projected to remain high at least through the
first quarter of 2024. This tends to not only impact the City’s purchasing power but also affect lending rates. Supply
chain issues will continue to impact project timelines and costs through 2024.
The housing market is still strong, and demand continues to be high due to the area’s housing shortage. Additional
residents add to several revenue streams but also increase the need for services, which is often times offsetting,
negating any revenue gains. Sales tax in FY 2022-2023 should end the year above projections. For FY 2023-2024 we
are projecting General Fund Sales Tax Revenues of $1,750,000. P R
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$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
General Fund Sales Tax Ten Year History
New residential and commercial construction and increased valuations are reflected in an anticipated increase in the
property tax base. As always, we take a conservative approach to budgeting revenues.
We continue to work on the Capital projects scheduled for this year, and some of these will carry over into next year.
In FY 2018-19 we started the engineering work as it relates to relocating utilities due to the widening of FM 455 (TxDOT
project) and this project still continues in FY 2023-2024. The IH-35 Expansion project has entered the engineering
phase and the relocation of utilities will continue in FY 2023-2024. The City is installing a new advanced metering
system for water and electric meters. Installation should start in October 2023 and be completed by the end of the
fiscal year.
FY 2023- 2024 Budget Highlights
Capital Equipment
To request departmental capital expenditures, city department directors will complete a request form for each requested
expenditure. During individual and group budget meetings, these requests are reviewed along with supporting
documentation and options to the request. All capital requests are reviewed to determine if they are in sync with City
Council goals and the city’s strategic plan. The departmental capital request forms for these items are included in the
Appendix of this document.
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The proposed budget includes the following Capital Equipment.
Department Category Description Amount
Police Vehicles Replacement CID Vehicle 55,666$
Police Police Equipment Level III Ballistic Shields 44,844$
Police Police Equipment Covert Surveillance Pole Camera 14,500$
Police Vehicles New Tahoe (for new position) 6,175$
Police Vehicles New Tahoe 75,098$
Police Vehicles New Tahoe 75,098$
Fire Buildings Vista Building for a Temporary Firehouse 481,345$
Fire Vehicles C672 Command Vehicle 89,800$
Streets Capital Improvements Traffic Striping: Indian Ln, McReynolds Rd, Lois Ln 169,332$
Parks Vehicles Pickup Truck (replacement) 58,340$
Parks Capital Improvements New Railroad Park Infields 114,820$
Parks Equipment Infield Groomer/Maintainer 37,594$
Waste Water Equipment Push Camera System 12,928$
Waste Water Vehicles Sewer Jetter Truck 177,228$
Electric Equipment Underground Wire Puller 204,849$
Electric Vehicles Service Truck (replacement) 245,668$
Facilities Equipment Audio Visual System for the Historic Church 15,780$
Internal Service Fund
Some departments have responsibilities in both the General Fund and Enterprise Fund. To both increase transparency
and assist operational efficiency, we have placed those departments in an Internal Service Fund (ISF). This allows us
to present a single budget for each department better reflecting that department’s true budget. It also streamlines the
purchasing process. For accounting purposes, these departments are allocated to the funds on a monthly basis so
that each fund’s true cost can be reflected in the audit.
Personnel
The 2022-2023 budget saw a substantial change in our compensation package. This included adjusting the pay bands
for all staff based on market research of wages in comparable communities, moving from the 6% deposit rate on
retirement (TMRS) to 7%, and a 6% allocation for employee merit increases this year. The personnel review system
uses a weighted measure in which this percentage will be awarded at 2%. 4%, and 6% levels depending upon
performance. In the current economic climate, it is imperative that we stay competitive on wages and benefits to keep
from continually losing good employees to other cities.
This fiscal year we are proposing to add several new positions that are important to our operations as the city continues
to grow: one (1) Police Officer and one (1) Sergeant in the Police Department; one (1) Administrative Assistant in the
Fire Department; one (1) Maintenance Worker in the Street Department; one (1) Controller in the Finance Department;
and one (1) part-time Human Resource Generalist in the Human Resources Department. In addition, the Fire Chief
position is transitioning from a part-time to a full-time position.
Operating Expenses
We do not directly control many of our operating expenses like health care costs and the price of fuel. Absorbing these
costs can leave very little extra money left for the expansion of services. Any proposed increases in operating costs
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must be accompanied by written justification from the department head. All of the department heads have done a good
job in their proposed budgets of keeping operating expenses in check.
Capital Projects
This year capital projects continuing include work related to the relocation of utilities along FM 455, work related to the
relocation of utilities along I-35, the rehabilitation of several streets in the city as well as the installation of a new
automated water and electric meter reading system.
New projects slated to begin during the year include work on aesthetics along the I-35 corridor, preliminary designs of
a new public safety facility, replacement of a waste water line on Keaton Road, and improvements to the water,
wastewater, and electrical distribution systems. five-year Capital Projects Summary is included in this document.
Reserve
In 2014 the City reached its goal of increasing emergency reserves to $2,000,000. In addition to these reserves, the
city has two funds that account for reserves earmarked specifically for recovery from storm damage. The Electric
Storm Recovery Fund has approximately $1.25M in reserves set aside to repair electric system damage from storms.
The General Storm Recovery was established in the 2020-2021 year to set aside designated monies for storm recovery
expenses of the General Fund, such as repairing damages to streets or parks. By the end of the 2022-2023 year,this
Fund will have a balance of $1M
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
$1,200,000
$1,300,000
2019 2020 2021 2022 2023
Contingency Reserve Funds Five Year History
General Fund Enterprise Fund Electric Storm Recovery General Storm Recovery
SWOT Analysis
A SWOT analysis is a look at the city’s Strengths, Weaknesses, Opportunities and Threats (SWOT). It is intended to
give the reader a strategic perspective of current and future issues. These issues have an effect on both revenues and
expenditures.
Strengths
The local economy remains strong as indicated by the steady increase in construction. The unemployment rate has
adjusted in Denton County and remains lower than the state average. The area continues to see a large influx of new
residents each year and this trend is expected to continue for the foreseeable future. Sanger’s location is one of its
greatest strengths and something we continue to aggressively market.
Rail and Interstate access and developable industrial land also top the list of Sanger’s strengths. Commercial interest
in industrial property has picked up in the last year. We continue to proactively recruit retailers and other businesses.
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Another asset is the quality of life enjoyed by the citizens of Sanger. Sanger residents have access to all of the amenities
of the metroplex while enjoying life in a quiet, small-town atmosphere. Access to Lake Ray Roberts is also a quality-
of-life asset and an economic boost for Sanger. The sports park has been a tremendous quality of life improvement
for our citizens as well. It is well-used and has been well-received by the citizens. It has also been a tremendous
advertising tool for Sanger. In 2014, we added a splash park to replace our obsolete swimming pool, another quality-
of-life improvement for our citizens to enjoy. In 2018 the 4B board funding allowed the installation of shade structures
to cover the bleachers at Porter Park. In 2019 the Board provided grant funding for a community project that involved
building an event pavilion at Porter Park.
Sanger Electric is another strength enjoyed by the City of Sanger. This revenue not only supports the Enterprise Fund
but the Storm Recovery Fund as well.
Sanger also enjoys having both a 4A and 4B economic development board. Each of these boards generates over
$900,000 annually in revenue. These monies have allowed Sanger to compete economically and make the quality-of-
life improvements as mentioned above. 4B funds are currently being used to pay for the debt service on the Porter
Sports Complex and other projects.
Emergency reserve funds are also a strength. Eventually, every city faces some type of disaster. Be it a tornado,
flood, ice storm or another disaster, two things are certain: the city will need money for the recovery efforts, and
traditional revenue sources will be negatively impacted at the same time. Having these funds on hand will help us
recover as quickly as possible without destroying us financially.
Weaknesses
To a large extent, cities in Texas are dependent on property taxes to fund their general revenue operations. In Sanger,
approximately 50% of general fund operating revenues come from property tax. The weakness here is that over half
of the market value of property in Sanger comes from residential improvements. Demand for service is much higher
from residential properties than from commercial properties. This means that, when averaged out, residences rarely
pay the full amount in property tax for the services they receive from the city. Commercial properties, however, typically
generate more property tax than they require in services. Growing our commercial property tax base is essential to
providing quality service to our customers while limiting the property tax burden on our residents. Recruiting more
industrial and commercial development continues to be a priority.
Another weakness is median home prices in Sanger. High demand for homes and a short supply of available properties
continue raising average home prices across the state. The most recent report supplied by the Denton County
Appraisal District reveals that the average home value in Denton County is $551,484. The same report values the
average home in Sanger at $303,903. The lower values result in a much lower tax income per property than in other
areas. We need to diversify our housing mix to include houses in higher price ranges that generate higher property
taxes. This will also help alleviate the tax burden on families with lower incomes and those with fixed incomes. The
Council has established benchmarks that are helping to alleviate this weakness. As a result, we are seeing our average
valuation increase. We will continue to proactively encourage this trend at the staff and Council levels to eliminate this
weakness.
Another weakness that stifles growth is the fact that as the city limit has expanded, we added areas that are not in our
water supply CCN. Because the water supply corporation that serves these areas does not provide fire protection,
development is severely limited. In recent years, legislation has alleviated this to some extent by providing a
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mechanism to transfer the CCN. However, the issue still remains a hindrance to growth due to the costs associated
with the transfer.
The increase in requests for special districts, such as Municipal Utility Districts (MUDs), continues to flood our region.
The ease at which these districts can be created has reduced the City’s leverage for mutually beneficial development
agreements that would bring many of these districts into the City’s taxing jurisdiction. Instead, these districts tend to fall
outside our municipal boundaries but require high expenditure services, primarily fire and emergency medical services,
subsidized by Sanger’s General Fund.
Opportunities
Industrial Development
Sanger is uniquely located to service both North Texas and Southern Oklahoma and has hundreds of acres of
developable land with both interstate highway and rail access. Sanger must capitalize on these industrial prospects
and aggressively market its strengths. To do this will require additional investment in infrastructure to ensure that
industrial sites are “shovel ready” when companies are ready to move. To that end, the city has extended water and
wastewater lines to potential industrial sites along I-35 to entice industrial development.
Residential Development
The city has issued 30 single-family residential permits so far this year. Several new phases of existing developments
are underway or have residential lots that have just been released for construction. Staff and Council continue to
encourage a greater mix in housing and we are still seeing those efforts pay off. Homes in higher price ranges generate
higher property taxes but typically require the same amount of services as homes of lesser appraised value. This
allows the city to provide services at a lower tax rate, saving everyone on their property taxes. The average home
value in Sanger is approximately $303,903. At that value, a home will generate approximately $2,000 in city property
tax each year. In comparison, a $450,000 home generates approximately $3,100 at the same tax rate. Simply put,
higher-priced homes translate into lower property taxes and increased services for everyone.
Commercial Development
Commercial development continues to progress at a steady pace. Sanger is experiencing some commercial growth
and should see more as the IH-35 and 455 expansion projects begin and work towards final completion. The good
news is that Sanger has plenty of developable commercial property. We have invested heavily in bringing utilities to
these sites so that they are ready for development. The city must continue to promote commercial development,
especially development that generates both property and sales tax.
Threats
High inflation rates and continued supply chain shortages will be our biggest threat this fiscal year. At this time, it is
very difficult to project the long-term impacts on the economy. It is imperative that we monitor it closely and stay ahead
of any economic downturn.
One threat that bears close watch is the increased cost of health insurance. We typically do not know until late in the
budget process if we will face an increase this year or not but an increase is likely.
Another significant threat is Senate Bill 2, which makes numerous changes to the process for adopting property tax
rates. The bill lowered the city property tax rollback rate from 8.0% to 3.5% with an automatic election required to
exceed that percentage. The bill does provide for some concessions such as a $500,000 levy increase threshold for
cities under 30,000 population. The provisions of this Bill will continue to impact revenues in the future.
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Understanding the Municipal Budget
This section is intended to give the reader an overview of how the budget works. Municipal budgets are governed by
Federal and State Statutes and local regulations. The intent here is not to explain every requirement for municipal
budgeting but to discuss generally how the budget works.
The city operates six major funds. They are the General Fund, Enterprise Fund, 4A Economic Development Fund, 4B
Economic Development Fund, Debt Service Funds and Capital Improvement Funds. These funds are explained in
detail below. The city’s fiscal year runs from October 1st through September 30th each year. The budget process
begins in the spring of each year internally. Budget workshops are held during the summer of each year with the city
Council and economic development boards. Public hearings are also held on the budget. The budget must be
approved and next year’s property tax rate set before October 1st each year.
One important point to make is that revenue numbers in the budget are estimates of what we think will be collected
next year. Projected revenues are not sitting in the city’s bank account on October 1st waiting to be used. If revenues
do not meet projections, then expenditures must be curtailed to meet those shortfalls. If revenues exceed projections,
then excess fund balances at the end of the year can be used to build up reserves, do capital projects or supplant next
year’s revenues.
General Fund
The General Fund is the fund used to finance the operations of the general government. The General Fund includes
Public Safety, a portion of Public Works, Community Services, Sanitation, and a portion of Administrative and Support
Services. Public Safety includes Police, Municipal Court, Animal Control, Code Enforcement, Fire and Ambulance
departments. Sanitation is solid waste, which is contracted out to a third-party operator. Community Services include
Development Services and the Library. The Park and Recreation and Street departments are shown on their own to
more clearly show the portion of the general fund spent on these departments. Transfer to Other Funds includes
transfer to the Internal Service Fund as well as the Capital Improvement Projects Fund.
General Fund revenues come from a myriad of sources including property tax, sales tax, court fees, Fire and EMS
revenues and franchise fees. By far, the largest revenue stream is property tax. Due to the growth and appreciation
of property values, Sanger has enjoyed increasing property taxes over the last twelve years.
Property Tax
54%
Sales & Mixed Drink Tax
14%
Franchise Fees
8%
Charges for Services
11%
Fees, Fines, Licenses & Permits
10%
Miscellaneous
2%
Transfers from Other Funds
1%
General Fund Revenues by Type
22.0%
Police
25.8%
Fire
2.1%
Municipal
Court
6.4%
Development
Services
6.8…
8.8%
Parks
3.1%
Library 9.6%
Solid Waste
15.5%
Transfers to
Other Funds
General Fund Expenditures by Department
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Enterprise Fund
The Enterprise Fund is made up of utility departments including Water, Wastewater, and Electric. Expenditures include
daily operations of the utilities, capital improvements, debt service on bonds for capital improvements as well as
transfers to the Internal Service Fund and the Electric Storm Recovery Fund.
One increase we have to absorb in the electric utility is the increase in transmission and congestion costs we pay.
These costs are regulated by the Electric Reliability Council of Texas (ERCOT) and are used partially to help pay for
new transmission lines from West Texas to other parts of the State.
The city engaged NewGen Strategies & Solutions, an independent consulting firm, several years ago to make
recommendations for rates for the next five years. Council responded to the recommendations by making adjustments
to utility billing rates and plans to follow NewGen’s recommendations. In 2023, the City engaged NewGen once again
to update the City’s rate study. This year’s budget is based on their recommended utility rates.
Water
18%
Waste Water
21%
Electric
59%
Penalties and Fees
1%Miscellaneous
1%
Enterprise Fund Revenues by Type
12.2%
Water
7.0%
Waste Water
50.7%
Electric
2.7%
Customer Service
27.4%
Transfers to Other Funds
Enterprise Fund Expenditures by Department
Internal Service Fund
The Internal Service Fund includes departments with responsibilities in both the General and Enterprise Funds. The
Internal Service Fund allows us to show the department's entire budget in one place, making it more transparent and
easier to manage. The departments include Non-Departmental costs, Mayor and Council, Administration, Public
Works, Engineering, Finance, Facilities Maintenance, and Fleet Services. Instead of each department having a
separate budget for each fund, those departments have a single budget in the Internal Service Fund. This makes it
easier for the reader to see the true cost of the department without having to look in two different places. It also
streamlines cost allocation internally.
Economic Development Funds
Under Texas Law, certain municipal governments can establish Economic Development Corporations for the purposes
of attracting economic development and other limited purposes. These corporations are overseen by boards appointed
by the City Council. Sanger is one of the few Cities that has both a 4A and 4B Economic Development Corporation.
Both of these corporations receive revenues from a separate ½ cent sales tax. This sales tax generates almost
$900,000 each year for each of the corporations.
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Thanks to these two boards the City of Sanger has been able to provide economic development incentives and make
park and recreation improvements that it simply could not afford otherwise. While these funds can only be used for
limited purposes, having them frees up revenues for other purposes.
Debt Service Funds and Capital Projects Funds
Long-term, property tax-funded debt is paid from the Debt Service Fund. Likewise, the Enterprise Debt Service Fund
accounts for long-term debt supported by utility operations. The Capital Projects Funds are where expenditures on
Capital Projects are paid. (There are separate funds for General Capital Projects and Enterprise Capital Projects.)
Both debt service and capital projects funds serve as internal service funds used for accounting purposes.
Hotel/Motel Tax Fund
The expenditure of hotel occupancy tax (HOT) funds is tightly regulated by state law. To ensure that these funds are
spent appropriately, they are placed in a separate fund and not commingled with the General Fund. This budget also
provides up to $20,000 a year in HOT taxes to the Sanger Chamber of Commerce for marketing.
Strategic Planning
The City’s Comprehensive Plan contains several strategic goals that guide budgeting through a program of strategic
planning for results. Each year, these goals help determine items included in the annual budget. Each Department
identified in this budget references the specific comprehensive plan goals that are supported by the operations of that
department. A few of these are discussed below for the current year.
Street Network - Several years ago, the City developed a multi-year plan to improve aged streets in the City. The 2023-
2024 Phase of this plan is included in the budget, providing $362,401 for street improvements.
Country Atmosphere – The budgets of several departments, including Police, Animal Control, Fire, Parks and
Administration incorporate the goal of maintaining and improving upon the existing county living atmosphere of Sanger.
Looking Toward the Future
The Dallas-Fort Worth area continues to add new residents each year. According to the U.S. Census Bureau population
estimates, six of the US counties with the largest population growth are located in Texas. We believe this makes
Sanger a prime candidate for growth as the DFW area continues to attract new businesses and residents.
The northern cities of the DFW area continue to see much growth, and many people are choosing to live in a northern
suburb and drive south for work. Easy access via I-35 makes Sanger an excellent choice for people looking to live in
a smaller community.
Sanger has grown from a railroad stop established in the 1880s into a thriving community that offers residents the best
of both worlds: big-city opportunities combined with small-town charm. Sanger’s population has doubled in the past 20
years, growing from 4,534 in 2000 to an estimated 9,470 in 2023.
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1,204 1,119 1,000 1,170 1,190 1,603
2,574
3,508
4,534
6,916
8,839
9,470
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
1920 1930 1940 1950 1960 1970 1980 1990 2000 2010 2020 2023
Population Growth
A new Holiday Inn Express opened in 2020 and is seeing business grow as travel in the US picks up after the slump
induced by COVID-19. Sanger continues to be an attractive destination for residential and commercial developers
alike.
The combination of the population growth of the DFW area, Sanger’s ideal position for commuters who want to live in
a smaller community, and new business ventures in Sanger point to a bright future for our city.
Conclusion
The fiscal condition of the City is strong. The commitment to conservative financial policies has positioned Sanger well
for the future. This budget again demonstrates a conservative approach to assist us in remaining financially stable. It
reflects our commitment to improving the community where we can by utilizing outlays for additions and improvements
to amenities and infrastructure, as well as the maintenance of existing assets.
Information on the City’s current and past year budgets, as well as other financial information, is available on the City’s
website at https://www.sangertexas.org/page/finance_transparency.
I would like to thank Clayton Gray for the work he has done in the preparation of this budget, and for providing the
historical data on the funds presented. I would like to thank our department heads. They have done a tremendous job
of managing their departments through the immense challenges of the past several years by working as a team to
provide our community with the highest level of service. I also want to thank the Mayor and Council for their support
and leadership. Staff looks forward to working with you all during the implementation of this budget.
Respectfully submitted,
John Noblitt
City Manager
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Item 11.
STRATEGIC PLANNING FOR RESULTS
STRATEGIC GOALS
SANGER 2040
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENT PLAN
ANNUAL BUDGET
GOALS & OBJECTIVES
ACTIVITY INDICATORS
CITIZEN RELATIONSHIPS
INFRASTRUCTURE
CITY SERVICES
MONTHLY REPORTING
GUIDING PURPOSE
P U R P O S E
The guiding purpose of the municipal government
of the City of Sanger is to preserve, protect and
enhance the quality of life for our citizens.
V I S I O N
To give vision to the guiding purpose, the Sanger
City Council has adopted strategic goals a (page
21) and the Sanger 2040 Comprehensive Plan
(page 22) to guide City operations.
P L A N
To implement this vision for the city, the Annual
Budget and Capital Improvement Plan are
developed each year as strategic planning
documents. The City’s 2022-2023 Annual
Budget and Capital Improvement Plan continue
with this strategy.
R E S U L T S
The effectiveness of any plan is measured by
results. The City of Sanger’s desired results are
to provide quality services to residents, maintain
and improve our infrastructure, and develop
positive relationships with our citizens.
Departments report activity on performance
monthly to assure operations are in step with the
City’s organizational goals. The City prepares a
Monthly Report, which provides a wealth of
detailed and useful information from all City
departments to the citizens of Sanger. These
reports are posted on the City’s website for 24/7
access. The Report for the month of September
2021 is included in this document.
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SANGER 2040 COMPREHENSIVE PLAN
The City worked with a third-party consultant to prepare a comprehensive plan tailored to Sanger’s vision and goals
over the next 20 to 30 years.
View the plan here: https://tx-sanger.civicplus.com/DocumentCenter/View/180/Sanger-Comprehensive-Plan-PDF
Land Use
& Pattern of
Development
Community
Character
Economic
Development
Housing
& Neighborhoods
Infrastructure
Parks
& Environment
Transportation
/Mobility
Downtown
City
Government Community
Health
Education
Resilience
& Flexibility
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ORGANIZATIONAL CHART
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AUTHORIZED PERSONNEL
2021-2022 2022-23 2023-24
Police 18.0 20.0 23.0
Animal Control 1.0 1.0 0.0
Fire 35.0 39.0 40.0
Municipal Court 4.0 4.0 4.0
Development Services 6.0 6.0 6.0
Streets 4.0 5.0 5.0
Parks 4.5 6.4 6.4
Recreation 1.0 1.0 0.0
Library 6.0 6.0 6.0
General Fund Totals 79.5 88.4 90.4
Water 7.0 9.0 9.0
Waste Water 3.0 3.0 3.0
Electric 8.0 8.0 8.0
Customer Service 0.0 0.0 3.0
Enterprise Fund Totals 18.0 20.0 23.0
Administration 5.0 2.0 2.0
Public Works Administration 1.0 2.0 2.0
City Secretary 0.0 1.0 1.0
Legal 0.0 1.0 1.0
Finance 6.0 6.0 4.0
Human Resources 0.0 0.0 1.0
Engineering 2.5 0.0 0.0
Marketing 1.0 1.0 1.0
Fleet Services 0.0 0.0 0.0
Facilities 0.0 0.6 0.6
Internal Service Fund Totals 15.5 13.6 12.6
4A Economic Development 0.5 0.5 0.5
4A Fund Totals 0.5 0.5 0.5
4B Economic Development 0.5 0.5 0.5
4B Fund Totals 0.5 0.5 0.5
Total Authorized Personnel 114.0 123.0 127.0
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Fund & Department
The following ten positions are new this year:
Police– One Police Officer & one Sergeant
Fire– One Administrative Assistant and Transition the Fire Chief position from
part-time to full-time
Finance – One Controller
Human Resources – One Human Resource Generalist
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Item 11.
BUDGET CALENDAR
Action
March 2, 2023 - March 14, 2023
City Manager and Finance Director meet individually with
Directors for mid-year budget review
Budget Materials Distributed to Departments, which begin
working on a requested budget, goals, and long-range plans.
City Manager, Finance Director and Directors meet to review
individual departmental requested budget, discuss long-range
financial plans and goal-setting.
April 3, 2023 - June 30, 2023
Preliminary Budget is Prepared. City Manager works with
Directors on goal-setting and long-rand planning for departments
and the City as a whole.
City Council Budget Workshop
City Council Budget Workshop
Chief Appraiser Certifies Tax Roll
Budget Filed with the City Secretary
Proposed budget submitted to City Council
Submit No-New-Revenue and Voter-Approval Tax Rates to City
Council & Council approves a proposed tax rate
Public Hearing on Budget
Public Hearing on Tax Rate
City Council Vote on Approval of Tax Roll
City Council Vote on Adoption of Budget
City Council Vote on Levying a Tax Rate
July 3, 2023
July 17, 2023
July 25, 2023
July 21, 2023
August 21, 2023
August 21, 2023
THE CITY OF SANGER, TEXAS
BUDGET CALENDAR FY 2023-2024
Date(s)
March 5, 2023
March 28, 2023
August 14, 2023
August 21, 2023
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Item 11.
THE BUDGET PROCESS
The fiscal year of the City of Sanger begins on October 1st and ends on September 30th of the following calendar year.
This fiscal year establishes both the budget year and the accounting year.
The budget is developed at a departmental level. In March, the Finance Director develops worksheets that detail
expenditures for the past four years, year to date balances as of March 31st, and projected totals through the end of
the current fiscal year. These worksheets are distributed to individual departments for review and completion. Each
department prepares an estimate for their projected totals through the end of the fiscal year and estimates for the
upcoming year. For any increases or addition of new items to the budget, departments will document the justification
for the requested increases. Once the departments have completed the worksheets, they are returned along with any
supporting documentation to the Finance Director. The City Manager and the Finance Director meet with each
Department Director individually to review the budget worksheets. The City Manager and all City Directors meet an
entire day to review each department’s budget requests for the coming year. During both the individual and group
meetings, Directors work with the City Manager to identify long-range planning and goal -setting. As the budget process
progresses, the City Manager works with departments to focus these goals and plans to ensure they are in line with
the City’s overall goals.
Revenues are projected based on historical trends, the current economic climate and expected future trends.
Personnel expenses are prepared based upon the current year, adjusted as necessary for staffing changes or changes
in the cost of benefits. Utility expenses are projected based on the current and prior years, modified where applicable
due to utility rate changes or changes to City facilities. It is important during the budget process to consider not only
the present but also the past and the future. Current conditions considered for this budget include the number of utility
customers the City serves; the staffing level required to provide services to citizens; and how COVID-19 and inflation
have affected the City’s operating costs. The past holds valuable information including items such as historical trends
of sales tax revenues and the rate of change in property values for property tax projections. Future considerations to
be considered include: the number of new houses expected to be built in the next twelve months; the number and size
of businesses scheduled to open in the near future; and planned development along the I-35 corridor that runs through
Sanger. To help plan for the future, this budget contains a five-year projected budget for the General Fund.
The departmental budget worksheets are combined with revenues, personnel and utility expenses to prepare a working
budget, which is reviewed by the City Manager. The City Manager and the Finance Director meet with each department
to review and discuss the requested budget in detail. These meetings assist the City Manager in determining priorities
for the budget. The Denton County Chief Appraiser will certify the tax roll during July, allowing the City to propose a
tax rate and estimate property tax revenues.
A series of public budget workshops are held with the City Council, allowing for citizen input for the budget process.
These workshops allow the City Council to formulate its priorities for the proposed budget. Following these workshops,
the proposed budget is formulated. This proposed budget is filed with the City Secretary before the end of August and
is published on the City’s website for citizen review. Public hearings on the proposed budget and property tax rate are
scheduled to allow for citizen input. Following the public hearings, the budget may be adopted.
The budget may be adopted at any regular or special meeting of the City council prior to the beginning of the fiscal
year. On final adoption, the budget is in effect for the budget year. During the year, the City Council may amend or
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Item 11.
change the budget to provide for any additional expense. Section 9.05 of the City’s Charter states “Under conditions
which may arise and which could not reasonably have been foreseen in the normal process of planning the budget,
the Council may, by a majority vote of the full membership, amend or change the budget to provide for any additional
expenses in which the general welfare of the citizenry is involved. These amendments shall be by ordinance, and shall
become an attachment to the original budget.”
In February and August, the City Manager and the Finance Director meet individually with each Department Director
to compare operations year to date with the annual budget.
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Item 11.
LIST OF FUNDS
GENERAL FUND: This is the general operating fund for the City, utilized to account for all
resources not required to be accounted for in another fund. The basis of accounting for
financial reporting and budgeting is the modified accrual basis.
DEBT SERVICE FUNDS: This governmental fund type is used to account for the
accumulation of resources for, and the payment of, general long-term debt principal and
interest. Debt Service Funds of the City include the General Debt Service Fund and the
Enterprise Debt Service Fund. The basis of accounting for financial reporting and budgeting
is the modified accrual basis.
CAPITAL PROJECTS FUNDS: These funds were established to account for resources used
for the acquisition and construction of capital facilities by the City. Capital Projects Funds of
the City include Capital Projects Fund and Enterprise Capital Projects Fund. The basis of
accounting for financial reporting and budgeting is the modified accrual basis.
SPECIAL REVENUE FUNDS: These funds are used to account for the revenue derived from
specific taxes or other earmarked revenue sources (other than for major capital projects) that
are restricted by law or administrative action to expenditures for specified purposes. Special
Revenue funds of the City include Hotel/Motel Tax Fund; General Storm Recovery Fund;
Enterprise Storm Recovery Fund; Beautification Fund; Library Restricted Fund; Parkland
Dedication Fund; Roadway Impact Fee Fund; Court Security Fund; Court Technology Fund;
Child Safety Fund; Police Donations Fund; Fire Donations Fund; Park Donations Fund, and
Library Donations Fund. The basis of accounting for financial reporting and budgeting is the
modified accrual basis. GO
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ENTERPRISE FUND: This fund accounts for the operations and financing of self-supporting
activities of a governmental unit that renders services on a user charge basis to the general
public, similar to private business enterprises. The basis of accounting for financial reporting
and budgeting is the accrual basis.
INTERNAL SERVICE FUND: This fund accounts for the financing of centralized services to
different funds and City departments on a cost reimbursement basis. The basis of accounting
for financial reporting and budgeting is the modified accrual basis.
4A CORPORATION FUND: This fund accounts for the operations and financing of self-
supporting activities of the Sanger Texas Industrial Development Corporation. Funded by a
½ cent sales tax, this fund is used to help new and existing businesses expand in Sanger with
a primary goal of bringing jobs to Sanger. The basis of accounting for financial reporting and
budgeting is the modified accrual basis.
4B CORPORATION FUND: This fund accounts for the operations and financing of self-
supporting activities of the Sanger Texas Economic Development Industrial Corporation.
Funded by a ½ cent sales tax, this fund is used to enhance the local economy by improving
the quality of life in Sanger. The basis of accounting for financial reporting and budgeting is
the modified accrual basis.
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Item 11.
FUND RELATIONSHIPS WITH FUNCTIONAL AREAS
Administration Public Safety Community
Development Public Works Culture &
Recreation
General
Police, Animal
Control, Fire,
Municipal Court
Development
Services
Streets, Solid
Waste
Parks &
Recreation,
Library
Debt Service Debt Service
Enterprise Water, Waste
Water, Electric
Enterprise Debt Service Debt Service
Internal Service
City Council,
Administration,
City Secretary,
Legal, Finance,
Human
Resources,
Facilities
Public Works
Administration
4A 4A
4B 4B
Capital Projects Administration Public Works
Administration
Enterprise Capital
Projects
Administration Public Works
Administration
Hotel/Motel Administration
General Storm Recovery Administration
Electric Storm Recovery Administration
Beautification Administration
Library Restricted Library
Parkland Dedication Administration
Roadway Impact Fee Administration
Court Security Court
Court Technology Court
Child Safety Police
Forfeited Property Police
Police Donations Police
Fire Donations Fire
Park Donatoins Parks
Library Donations Library
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Item 11.
ABOUT SANGER
OVERVIEW
The City of Sanger, Texas was incorporated in 1886 and operates under a Council-Manager form of government. The
City provides general government, public safety, public works, culture and recreation, water, sewer and electricity
operations to citizens.
LOCATION
Sanger is strategically located along in Northern Denton County and occupies 10.9 square miles along Interstate 35.
The city’s location, services and amenities make it a wonderful place to live. Uniquely situated 50 miles from both
Dallas and Fort Worth, Sanger offers residents the amenities of a major metropolitan area while retaining a small-town
quality of life. In addition, the Dallas/Fort Worth International Airport is 38 miles away.
Sanger is located minutes from the shores of Lake Ray Roberts, the 6th largest lake in Texas. Sanger is also located
in “horse country”, as Denton County has more working horse ranches than any other county in the United States.
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Item 11.
HISTORY
During the rapid expansion of railroads following the Civil War, the Gulf, Colorado & Santa Fe Railway grew from South
Texas northward, through the area that is today known as Sanger. The railroad selected a spot between Fort Worth
and Gainesville for a new stop. The railroad had two reasons for selecting this particular spot. First, the steam
locomotives of the day required frequent stops to replenish the engine’s water supply. Second, this spot was close to
the Chisholm Trail. Cattle drives were a major economic activity at the time and the Chisholm Trail was the most
important route for cattle drives leaving Fort Worth. In a relatively short time, the railroad would replace the Chisholm
Trail as the means for moving cattle north out of Texas.
In 1886, the railroad purchased land from Mrs. Elizabeth Huling of Lampasas, Texas and built a one-room depot, cattle
pens and loading chute on the site. Mrs. Huling hired two surveyors to lay out a town around the railroad stop, and she
donated land for a wagon yard, water well, school, town square, cemetery, and a church. Lots were laid out for stores
and homes, and lots were given to anyone who would build a house costing at least $500. The city was originally
named Huling in her honor.
The community’s name was changed to New Bolivar for a short time. The railroad officially named the town Sanger in
1887 in honor of railroad customers Lehman, Isaac, Alex, Sam and Philp Sanger. Pioneers in the dry goods wholesale
and resale industry in Texas, the Sanger Brothers built a chain of stores in railroad towns to utilize the trains to move
merchandise. Although the city was named in their honor, the Sanger Brothers never lived in the city or operated a
store here.
Rail service began when the first trains came through in 1887. Cattle began loading the trains as soon as service to
Kansas City was established. The first residents of the area were Francis and Melissa Ready and their daughter Molly.
In the spring of 1887, the family sought refuge from a snow storm in the depot as they were passing through, and
decided to stay. The family built a one-room cabin, and Mrs. Ready cooked meals for the cowboys who drove the
cattle to the pens. Mr. Ready later built a hotel near the pens, and operated a post office in the lobby after he was
commissioned postmaster.
The City of Sanger was incorporated in 1892 and William E. Partlow was elected the first Mayor of Sanger. Business
thrived in the following years and led to the growth of the City. Thanks to a large mill and grain elevator, Sanger became
a large farming community.
At some point, a fire destroyed the depot and the railroad built a new station that included a larger depot building,
waiting rooms, a Western Union telegraph office, and a Wells Fargo freight office. The depot operated 24 hours a day,
6 days a week. Around 1900, ranchers began trucking cattle to Fort Worth instead of shipping them to Kansas City.
At the time when the trains stopped shipping cattle, resourceful individuals began using the railroad to ship dairy cream
to Fort Worth and Ardmore, Oklahoma.
Texas State Highway 40 ran through the area and became a portion of US Route 77 in 1929. Interstate 35 was built
along the route in the early 1960’s. As the railroad replaced the cattle trail, the highway system replaced the railway
as the conduit that brought visitors and business to Sanger. The years following World War II saw the decline of
railroads nationwide, and the Sanger depot eventually closed. Interstate 35 serves the heartland of America, running
from South Texas to Minnesota. According to the Texas Department of Transportation, more than 50,000 vehicles
pass through Sanger on I-35 daily.
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Item 11.
QUICK FACTS
LOCATION Sanger is located along Interstate 35 in northern Denton County
in north Texas. Sanger is located less than an hour from both
Dallas and Fort Worth.
AREA 10.9 square miles
FORM OF GOVERNMENT Council-Manager
INCORPORATION 1892
POPULATION 9,470 (01/01/2022 estimate)
TRANSPORTATION Interstate 35
DFW Airport - 39 miles
Love Field - 48 miles
BNSF Railway
CLIMATE Köppen Climate Classification “Cfa” (Humid Subtropical Climate)
Average temperature 64º
Average Precipitation 14.9”
SALES TAX RATE 6.25% State of Texas
1.00% City of Sanger
0.50% 4A Corporation
0.50% 4B Corporation
BOND RATING AA+ (Standard & Poor’s)
TOP 10 PROPERTY TAXPAYERS Wal-Mart Stores East, L.P. US06068
Wal-Mart Stores East, L.P.
Trails of Sanger Apartments LLC
Ramar Land Corporation
Maccamp LTD
Sanger Lodging, LLC
Paccar Financial
LGI Homes-Texas LLC
Williamsburg Construction Services
Springer Properties LLC
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Item 11.
LOCAL EVENTS
Sanger takes pride in the small-town charm it
offers. Although many events were cancelled
as a result of the COVID-19 pandemic, the
City began offering more regular events during
the past year. Here are some of the events
that usually happen each year in Sanger.
FEBRUARY Mother-Son Valentine Dance
MARCH Spring Clean Up Day
APRIL City-wide Easter Egg Hunt
JUNE Summer Reading Program
JULY Freedom Fest
AUGUST Back 2 School Bash
SEPTEMBER Songwriter Festival
Fishing Derby
OCTOBER Sanger Clean-up Day
Sanger “Sellabration”
Halloween Trick or Treat
DECEMBER Christmas on the Square
Christmas Parade
Santa Around Town
ONGOING Baseball & Softball Leagues
Concerts in the Park
Preschool Story Time
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Item 11.
STATISTICS
2317
25
35
157
133
132
0% 20% 40% 60% 80% 100%
Housing Units 1
1 Unit 2 Units
3 or 4 Units 5 to 9 Units
10+ Units Mobile Home/Other
1,
2
0
4
1,
1
1
9
1,
0
0
0
1,
1
7
0
1,
1
9
0
1,
6
0
3
2,
5
7
4
3,
5
0
8
4,
5
3
4
6,
9
1
6
8,
8
3
9
9,
4
7
0
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
192019301940195019601970198019902000201020202022
Population Growth 1,2
11%
Under 5
13%
5 to 14
12%
15 to 24
15%
25 to 34
16%
35 to 44
11%
45 to 54
10%
55 to 64
6%
65 to 74
6%
Over 75
Population Age Distribution 1
MAJOR EMPLOYERS
1,000+ Employees:
• Wal-Mart Distribution Center
200 – 499 Employees:
• R & L Carriers
• Sanger Independent School District
• Sam’s Distribution Center
50-100 Employees:
• City of Sanger
• A&W Productions
• Eikon Engineering
• Babe’s Chicken
20-50 Employees:
• Holiday Inn Express
• Hollingsworth Manufacturing
• McClain’s RV Super Store
• Miguelito’s Mexican Restaurant
• North Texas Plastics
• Sanger Bank
SCHOOLS 2
Butterfield Elementary School
Chisholm Trail Elementary School
Clear Creek Intermediate School
Sixth Grade Campus
Sanger Middle School
Linda Tutt High School
Sanger High School
University of North Texas (Denton)
Texas Women’s University (Denton)
North Central Texas College
(Gainesville)
1 factfinder.census.gov
2 North Central Texas Council of Governments
3 Sanger Economic Development Corporation
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Item 11.
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Item 11.
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Item 11.
2023-2024 BUDGET AT A GLANCE
WHERE DOES THE MONEY COME FROM?
Charges for Services
$15,319,412
43%
Property Taxes
$8,764,833
25%
Fines, Fees, Licenses &
Permits
$2,484,575
7%
Sales & Mixed Drink
Taxes
$3,518,000
10%
Franchise Fees
$1,060,095
3%
Other
$4,466,500
12%
TOTAL REVENUES = $35.4 MILLION (EXCLUDES OTHER SOURCES)
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Item 11.
HOW IS THE MONEY USED?
Capital Assets /
Infrastructure
$22,201,718
43%
Public Works/Utilities
$12,601,838
24%
Public Safety
$6,501,460
12%
General Government
$3,847,630
7%
Debt Service
$4,213,919
8%
Economic & Community
Development
$1,379,120
3%
Culture &
Recreation
$1,558,035
3%
Total Expenditures = $52.1 Million (Excludes Inter-Fund Transfers)
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Item 11.
2023-2024 BUDGET BY FUND
REVENUES BY FUND
General Fund
$12,911,562
36.25%
Debt Service Fund
$1,689,441
4.74%Enterprise Fund
$14,359,412
40.32%
Enterprise Debt
Service Fund
$25,000
0.07%
4A Fund
$915,000
2.57%
4B Fund
$910,000
2.56%
Capital Projects Fund
$50,000
0.14%
Enterprise Capital Projects
Fund
$4,400,000
12.35%
Special Revenue Funds
$353,000
0.99%
Total Revenues = $35.4 Million (EXCLUDES OTHER SOURCES)
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Item 11.
EXPENDITURES BY FUND
General Fund
$11,037,772
21%
Debt Service Fund
$1,849,247
4%
Enterprise Fund
$11,351,838
22%
Enterprise Capital Project
Fund
$15,677,910
30%
Internal Service
Fund
$3,735,630
7%
4A Fund
$174,625
0%
4B Fund
$362,625
1%
Capital Projects Fund
$5,637,401
11%
Enterprise Debt Service
Fund
$2,364,672
4%
Special Revenue Funds
$112,000
0%
Total Expenditures = $52.1 Million (Excludes Inter-Fund Transfers)
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Item 11.
COMBINED FUNDS SUMMARY (DETAILED)
COMBINED SUMMARY OF REVENUES, EXPENDITURES AND CHANGES TO FUND BALANCE
FOR ALL FUNDS SUBJECT TO APPROPRIATION
General
Fund
Debt
Service
Fund
Enterprise
Fund
Enterprise
Debt Service
Fund
Internal
Service
Fund
Beginning Fund Balance 15,517,167 389,833 20,239,230 1,191,947 -
Revenues
Property Tax 7,100,392 1,664,441 - - -
Sales & Mixed Drink Tax 1,768,000 - - - -
Franchise Fees 1,060,095 - - - -
Charges for Services 1,364,000 - 13,955,412 - -
Fees 820,260 - 210,000 - -
Licenses & Permits 309,500 - - - -
Fines 170,315 - - - -
Interest Income 200,000 25,000 75,000 25,000 -
Miscellaneous 119,000 - 119,000 - -
Total Revenues 12,911,562 1,689,441 14,359,412 25,000 -
Other Sources
Transfers In 146,535 180,000 - 2,339,672 3,735,630
Use of Bond Proceeds - - - - -
Use of Fund Balance - - 1,279,913 - -
Total Other Sources 146,535 180,000 1,279,913 2,339,672 3,735,630
Total Revenues/Sources 13,058,097 1,869,441 15,639,325 2,364,672 3,735,630
Expenditures
Salaries & Benefits 6,424,940 - 2,038,260 - 1,775,120
Supplies & Materials 435,640 - 194,289 - 675,952
Maintenance & Operations 722,443 - 7,685,395 - 92,500
Contract Services 2,011,420 - 483,721 - 1,021,278
Utilities 208,332 - 305,500 - 155,000
Capital Expenses 549,928 - 642,673 - 15,780
Debt Service 51,535 1,849,247 2,000 2,364,672 -
Court Costs 62,389 - - - -
Grant Expenses 571,145 - - - -
Total Expenditures 11,037,772 1,849,247 11,351,838 2,364,672 3,735,630
Other Uses
Transfers Out 2,020,325 51,535 4,287,487 - -
Total Other Uses 2,020,325 51,535 4,287,487 - -
Total Expenses/Uses 13,058,097 1,900,782 15,639,325 2,364,672 3,735,630
Excess of Revenues/Sources - (31,341) - - -
over Expenditures/Uses
Ending Fund Balance 15,517,167 358,492 20,239,230 1,191,947 -
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Item 11.
4A Fund 4B Fund
Capital
Projects
Fund
Enterprise
Capital
Projects
Fund
Special
Revenue
Funds
Total
Beginning Fund Balance 4,133,503 2,747,684 2,931,440 6,590,430 4,444,669 58,185,903
Revenues
Property Tax - - - - - 8,764,833
Sales & Mixed Drink Tax 875,000 875,000 - - - 3,518,000
Franchise Fees - - - - - 1,060,095
Charges for Services - - - - - 15,319,412
Fees - - - 750,000 210,000 1,990,260
Licenses & Permits - - - - - 309,500
Fines - - - - 14,500 184,815
Interest Income 40,000 35,000 50,000 150,000 58,000 658,000
Miscellaneous - - - 3,500,000 70,500 3,808,500
Total Revenues 915,000 910,000 50,000 4,400,000 353,000 35,613,415
Other Sources
Transfers In - - 167,510 - - 6,569,347
Use of Bond Proceeds - - 3,000,000 8,270,903 - 11,270,903
Use of Fund Balance - - - - - 1,279,913
Total Other Sources - - 3,167,510 8,270,903 - 19,120,163
Total Revenues/Sources 915,000 910,000 3,217,510 12,670,903 353,000 54,733,578
Expenditures
Salaries & Benefits 63,475 63,475 - - 2,000 10,367,270
Supplies & Materials 85,250 73,250 - - 43,000 1,507,381
Maintenance & Operations 900 900 - - - 8,502,138
Contract Services 25,000 165,000 - - 67,000 3,773,419
Utilities - - - - - 668,832
Capital Expenses - - 5,637,401 15,677,910 - 22,523,692
Debt Service - - - - - 4,267,454
Court Costs - - - - - 62,389
Grant Expenses - 60,000 - - - 631,145
Total Expenditures 174,625 362,625 5,637,401 15,677,910 112,000 52,303,720
Other Uses
Transfers Out 15,000 195,000 - - - 6,569,347
Total Other Uses 15,000 195,000 - - - 6,569,347
Total Expenses/Uses 189,625 557,625 5,637,401 15,677,910 112,000 58,873,067
Excess of Revenues/Sources 725,375 352,375 (2,419,891) (3,007,007) 241,000 (4,139,489)
over Expenditures/Uses
Ending Fund Balance 4,858,878 3,100,059 511,549 3,583,423 4,685,669 54,046,414
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Item 11.
COMBINED FUNDS BUDGET SUMMARY
COMBINED BUDGET SUMMARY
FOR ALL FUNDS SUBJECT TO APPROPRIATION
Beginning Fund Balance 43,839,978 48,811,186 48,811,186 58,185,903
Revenues
Property Tax 5,680,724 6,242,940 6,269,427 8,764,833
Sales & Mixed Drink Tax 2,654,271 3,111,000 3,068,753 3,518,000
Franchise Fees 1,021,473 1,009,895 1,041,455 1,060,095
Charges for Services 14,113,781 14,004,406 13,546,939 15,319,412
Fees 1,758,504 1,704,431 1,784,394 1,990,260
Licenses & Permits 343,838 373,500 418,863 309,500
Fines 146,983 170,005 147,386 184,815
Interest Income 571,244 454,850 681,869 658,000
Miscellaneous 187,629 2,855,335 3,042,972 3,808,500
Total Revenues 26,478,447 29,926,362 30,002,058 35,613,415
Other Sources
Transfers In 6,978,987 6,385,259 5,846,469 6,569,347
Use of Bond Proceeds 6,000,000 15,426,165 23,599,704 11,270,903
Use of Fund Balance - 2,093,953 - 1,279,913
Total Other Sources 12,978,987 23,905,377 29,446,173 19,120,163
Total Revenues/Sources 39,457,434 53,831,739 59,448,231 54,733,578
Expenditures
Salaries & Benefits 6,742,748 9,322,300 7,891,244 10,367,270
Supplies & Materials 883,728 1,235,606 951,691 1,507,381
Maintenance & Operations 6,791,546 8,028,181 6,494,929 8,502,138
Contract Services 2,212,236 3,228,084 2,940,441 3,773,419
Utilities 525,323 680,635 632,384 668,832
Capital Expenses 7,575,221 19,822,683 22,163,984 22,523,692
Debt Service 2,274,866 2,522,850 2,613,511 4,267,454
Court Costs 47,889 68,870 54,535 62,389
Grant Expenses 5,000 106,000 45,000 631,145
Total Expenditures 27,058,557 45,015,209 43,787,719 52,303,720
Other Uses
Transfers Out 7,427,669 6,285,795 6,285,795 6,569,347
Total Other Uses 7,427,669 6,285,795 6,285,795 6,569,347
Total Expenses/Uses 34,486,226 51,301,004 50,073,514 58,873,067
Excess of Revenues/Sources
over Expenditures/Uses
Ending Fund Balance 48,811,186 51,341,921 58,185,903 54,046,414
4,971,208 2,530,735 9,374,717 (4,139,489)
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
GENERAL FUND
OVERVIEW
The General Fund is the principle operating fund for resources (revenues) and uses of resources (expenditures) for
what are generally recognized as governmental functions and services. In general, all activities are recorded in this
fund unless there is a managerial or legal reason for it to be recorded in another fund.
The General Fund receives revenues from property taxes, sales taxes, franchise fees, fines, fees for service, interest
income and other miscellaneous general revenue sources.
The General Fund includes these departments:
o Police
o Fire
o Municipal Court
o Development Services
o Streets
o Parks & Recreation
o Library
o Solid Waste
The basis of accounting for the General Fund for both financial reporting and budgeting is the modified accrual basis.
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Item 11.
GENERAL FUND BUDGET SUMMARY
Property Tax
54%
Sales & Mixed
Drink Tax
14%
Franchise Fees
8%
Charges for
Services
11%Fees
6%Licenses &
Permits
2%Fines
1%
Interest Income
2%
Miscellaneous
1%
Transfers In
1%
Use of Fund
Balance
0%
GENERAL FUND REVENUES
Salaries & Benefits
58%
Supplies &
Materials
4%
Maintenance &
Operations
7%
Contract Services
18%
Utilities
2%
Capital Expenses
5%
Debt Service
0%
Court Costs
1%
Grant Expenses
5%
GENERAL FUND EXPENDITURES
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Item 11.
GENERAL FUND BUDGET SUMMARY
Beginning Fund Balance 10,922,479 12,055,861 12,055,861 15,517,167
Revenues
Taxes 6,718,130 7,599,455 7,627,025 8,868,392
Franchise Fees 1,021,473 1,009,895 1,041,455 1,060,095
Solid Waste 1,050,830 1,262,000 1,088,000 1,364,000
Licenses & Permits 343,838 373,500 418,863 309,500
Fines 132,316 155,755 132,576 170,315
Fire & EMS 839,578 466,890 756,062 780,000
Police & Animal Control 51,993 60,621 3,472 4,500
Parks & Recreation 20,781 14,000 12,660 14,750
Library 20,309 22,920 18,285 21,010
Interest Income 217,029 225,000 234,076 200,000
Miscellaneous 45,231 2,696,335 2,818,757 119,000
Total General Fund Revenues 10,461,508 13,886,371 14,151,231 12,911,562
Other Sources
Transfers In 151,535 152,428 152,428 146,535
Use of Fund Balance - 782,761 - -
Total Other Sources 151,535 935,189 152,428 146,535
Total Revenues/Sources 10,613,043 14,821,560 14,303,659 13,058,097
Expenditures
Salaries & Benefits 3,739,231 5,718,800 4,629,850 6,424,940
Supplies & Materials 350,536 466,421 364,518 435,640
Maintenance & Operations 405,763 549,413 560,060 722,443
Contract Services 1,428,687 1,902,259 1,736,008 2,011,420
Utilities 136,261 228,535 222,155 208,332
Capital Expenses 494,100 1,522,188 1,522,188 549,928
Debt Service 51,535 51,535 51,535 51,535
Court Costs 47,889 68,870 54,535 62,389
Grant Expenses - 56,000 20,000 571,145
Total Expenditures 6,654,002 10,564,021 9,160,849 11,037,772
Other Uses
Transfers Out 2,825,659 1,681,504 1,681,504 2,020,325
Total Other Uses 2,825,659 1,681,504 1,681,504 2,020,325
Total Expenses/Uses 9,479,661 12,245,525 10,842,353 13,058,097
Excess of Revenues/Sources
over Expenditures/Uses
Ending Fund Balance 12,055,861 14,631,896 15,517,167 15,517,167
1,133,382 2,576,035 3,461,306 -
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
GENERAL FUND REVENUES
Taxes
Property Tax 5,434,597 6,038,455 6,073,138 7,040,392
Delinquent Prop. Tax 47,205 25,000 22,213 30,000
Penalty & Interest Prop. Tax 37,031 25,000 19,591 30,000
Sales Tax 1,185,344 1,500,000 1,500,000 1,750,000
Mixed Drink Tax 13,953 11,000 12,083 18,000
Total Taxes 6,718,130 7,599,455 7,627,025 8,868,392
Franchise Fees
ATMOS 63,021 67,000 77,389 75,000
Suddenlink 37,813 26,000 24,024 32,000
Nortex 2,061 3,000 3,318 3,200
COSERV 162,413 144,000 166,829 175,000
City of Sanger Water 119,134 123,383 123,383 123,383
City of Sanger Sewer 140,229 146,612 146,612 146,612
City of Sanger Electric 410,400 410,400 410,400 410,400
Progressive 60,851 62,000 64,000 67,000
Roll-offs 18,318 20,000 20,500 20,000
ROW fees 7,233 7,500 5,000 7,500
Total Franchise Fees 1,021,473 1,009,895 1,041,455 1,060,095
Solid Waste
Sanitation Billing 1,038,405 1,250,000 1,075,000 1,350,000
Sanitation Penalties 12,425 12,000 13,000 14,000
Total Solid Waste 1,050,830 1,262,000 1,088,000 1,364,000
Licenses & Permits
Building Permits 237,755 300,000 287,000 200,000
Zoning and Plats 47,786 20,000 43,230 35,000
Engineering Inspection Fee 653 1,000 11,685 20,000
Civil Plan Review Fees 9,830 1,000 26,170 10,000
Street Cut Permit 0 1,000 300 1,000
Health Permits 15,338 17,500 16,000 16,000
Fire Alarm/Sprinkler 15,573 15,000 22,478 15,000
Solicitor Permits 5,425 5,000 1,000 1,000
RV Park Annual Permit 1,500 1,500 1,500 1,500
Beer & Wine Permit 2,845 1,500 1,500 2,500
Mowing Fees 7,133 10,000 8,000 7,500
Total Licenses & Permits 343,838 373,500 418,863 309,500
2021-22 Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
GENERAL FUND REVENUES
Fines
Default/Court 969 750 738 500
Judicial Fee- County-JFCT 80 150 86 150
Judicial Fee-City 9 50 10 50
Local Municipal Jury 53 150 53 150
State Traffic Fee 8,988 17,900 9,294 15,000
Consolidated Court Fee 33,237 39,800 32,735 42,000
State Jury Fee - SJRF 59 100 147 200
Child Safety Court Cost 433 2,000 360 700
Administrative Fee $20 170 300 213 300
Special Expense Fee 15,930 21,100 14,498 22,000
Truancy Prevention Fund 2,657 3,200 2,854 3,600
Fines 55,475 52,500 58,233 70,000
Impound Fees 181 0 0 0
Warrant Fees - FTA 4,300 4,500 3,600 3,000
Arrest Fees 2,313 3,000 2,484 3,500
Traffic Code 545 1,100 564 1,500
Civil Justice Fee 2 5 1 5
Defensive Driving Fee 270 1,000 280 1,000
Time Payment Local 760 700 653 700
Municipal Service Bureau 4,740 6,000 4,602 5,000
Time Payment State 85 200 83 100
Truancy Defensive Fund 30 50 32 60
TLFTA1 480 700 533 300
TLFTA2 330 300 320 300
TLFTA3 220 200 203 200
Total Fines 132,316 155,755 132,576 170,315
Fire & EMS
Fire Denton Co. Interlocal 30,800 10,000 30,150 30,000
EMS Denton Co. Interlocal 177,550 161,390 162,500 175,000
Fire Grant Funding 0 0 0 175,000
Emergicon Revenue 387,750 295,500 366,051 400,000
Texas Supplemental Amb 179,590 0 180,430 0
Emergency Relief Reimbursement 63,888 0 16,931 0
Total Fire & EMS 839,578 466,890 756,062 780,000
2020-21 Actual
2021-22
Budget
2021-22
Estimated
2022-23
Budget
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Item 11.
GENERAL FUND REVENUES
Police and Animal Control
Animal Control Fees 1,445 1,250 1,080 1,500
Police Fees 2,212 3,000 2,392 3,000
Sanger ISD Resource Officer 48,336 56,371 0 0
State Reimbursements 0 0 0 0
Total Police and Animal Control 51,993 60,621 3,472 4,500
Parks & Recreation
Community Center Fees 10,605 7,500 7,895 7,500
Park & Ballfield Revenues 2,510 4,000 3,765 1,750
Special Events 3,046 0 0 3,000
Church Rental Fees 4,620 2,500 1,000 2,500
Total Parks and Recreation 20,781 14,000 12,660 14,750
Library
Library Misc. 448 200 524 200
Library Fines 123 60 47 60
Library Copies 1,925 3,000 1,991 3,000
Inter Library loan 43 50 41 0
Library Cards 43 60 75 0
Lost Books 252 350 541 350
Yoga Class Charges 75 1,800 0 0
Denton Co Interlocal Agreement 17,400 17,400 15,066 17,400
Total Library 20,309 22,920 18,285 21,010
Interest Income 217,029 225,000 234,076 200,000
Interest Income 217,029 225,000 234,076 200,000
2020-21 Actual
2021-22
Budget
2021-22
Estimated
2022-23
Budget
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Item 11.
GENERAL FUND REVENUES
Miscellaneous Income
Rental Income 20,352 22,500 210,422 22,500
Misc. Income GF 11,692 50,000 1,563 25,000
Tax Certificate 0 2,573,835 2,573,835 0
Event Sponsorships 9,000 0 28,400 17,500
Vendor Fees 200 3,204 4,000
Proceeds from Sale of Assets 6 25,000 0 25,000
Insurance Damage Reimbursement 3,981 25,000 1,333 25,000
Total Miscellaneous 45,231 2,696,335 2,818,757 119,000
Total General Fund Revenues 10,461,508 13,886,371 14,151,231 12,911,562
Other Sources
PILOT from EF 95,000 95,000 95,000 95,000
From DSF 51,535 51,535 51,535 51,535
From Police Donations Fund 5,000 0 0 0
Transfer from Forfeited Property Fund 0 5,893 5,893 0
Use of Fund Balance 0 782,761 0 0
Total Transfers 151,535 935,189 152,428 146,535
Total General Fund Revenues/Sources 10,613,043 14,821,560 14,303,659 13,058,097
2020-21 Actual
2021-22
Budget
2021-22
Estimated
2022-23
Budget
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Item 11.
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Item 11.
POLICE
The City of Sanger Police Department provides law enforcement services for the City. It is tasked with
upholding and protecting the safety and security of citizens and visitors to the City of Sanger.
Mission Statement
To enhance the quality of life in the City through a proactive and professional level of police service; to maintain a
strong commitment to excellence; to ensure safety through integrity, trust, and accountability; to treat all persons with
respect, dignity, and equality; and to build partnerships with the community to meet current and future challenges.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Response to Calls 7,135 8,877 7,757
Citations Issued 356 688 704
Warnings Issued 320 823 928
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Police Chief 1 1 1
Assistant Police Chief 1 1 0
Lieutenant 1 1 2
Sergeant 2 2 4
Detective 2 2 2
Police Officer 10 11 12
Administrative Assistant 1 1 1
Clerk / Property Room Technician 0 1 1
Total Budgeted Positions 18 20 23
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 1,368,483 1,946,400 1,602,549 2,193,720 247,320 12.71%
Supplies & Materials 97,891 96,542 88,275 94,010 (2,532) -2.62%
Maintenance & Operations 113,251 91,000 96,447 99,500 8,500 9.34%
Contract Services 75,389 121,773 137,154 204,220 82,447 67.71%
Utilities 7,687 10,200 6,015 12,600 2,400 23.53%
Capital Expenses 290,174 202,524 202,524 265,206 62,682 30.95%
Total Department Budget 1,952,875 2,468,439 2,132,964 2,869,256 400,817 16.24%
EXPENDITURE BY CATEGORY
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
2,250,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
EXPENDITURE ALLOCATION
77.2%
Salaries & Benefits
3.7%
Supplies & Materials
4.5%
Maintenance & Operations
7.9%
Contract Services
0.3%
Utilities
6.4%
Capital Expenses
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Item 11.
ANIMAL CONTROL
The City of Sanger Animal Control Department was absorbed into the Police Department budget for the 2023-
2024 year, following a change to outsourcing the function. Departmental information is presented here for previous
years.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Animal Control Officer 1 1 0
Total Budgeted Positions 1 1 0
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 60,046 71,000 14,672 - (71,000) -100.00%
Supplies & Materials 55,762 69,400 104,850 - (69,400) -100.00%
Maintenance & Operations 4,434 1,500 1,000 - (1,500) -100.00%
Capital Outlay - - - - - -
Total 120,242 141,900 120,522 - (141,900) -100.00%
EXPENDITURE BY CATEGORY
-
20,000
40,000
60,000
80,000
100,000
120,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Capital Outlay
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Item 11.
FIRE
The City of Sanger Fire Department is responsible for all facets of fire suppression and prevention within the City and
surrounding area of the county. It is a combination department made up of paid staff and volunteers. The fire station is
staffed around the clock for rapid response to emergencies. Other duties include rescue, emergency medical services and
public education.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
False Alarm Calls 76 74 107
Good Intent Calls 132 132 171
Service Calls 366 483 443
Hazardous Materials Calls 7 25 37
Emergency Medical Incidents 1,041 1,128 1,324
Explosion Calls 0 3 1
Fire Calls 44 108 133
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Fire Chief (Full-time) 0 0 1
Fire Chief (Part-time) 1 1 0
Assistant Fire Chief 0 1 1
Fire Marshall/Inspector 1 1 1
Lieutenant 3 3 3
Firefighter/Paramedic 9 12 13
Administrative Assistant 0 0 1
Firefighter/Paramedic (Part-time) 21 21 21
Total Budgeted Positions 35 39 40
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 1,064,498 1,892,100 1,543,868 2,358,210 466,110 24.63%
Supplies & Materials 112,433 154,596 82,873 177,350 22,754 14.72%
Maintenance & Operations 134,014 106,500 102,939 122,500 16,000 15.02%
Contract Services 57,678 81,586 73,289 72,000 (9,586) -11.75%
Utilities 3,872 6,000 4,500 7,200 1,200 20.00%
Capital Expenses 203,926 1,301,664 1,301,664 56,000 (1,245,664) -95.70%
Grant Expenses - 56,000 20,000 571,145 515,145 919.90%
Total 1,576,421 3,598,446 3,129,133 3,364,405 (234,041) -6.50%
EXPENDITURE BY CATEGORY
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
2,250,000
2,500,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
Grant Expenses
EXPENDITURE ALLOCATION
70.1%
Salaries & Benefits
5.3%
Supplies & Materials 3.6%
Maintenance & Operations
2.1%
Contract Services
0.2%
Utilities
1.7%
Capital Expenses
17.0%
Grant Expenses
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Item 11.
MUNICIPAL COURT
The City of Sanger Municipal Court is responsible for the adjudication of criminal matters arising from events
occurring within the City. The Municipal Court tracks and collects fines and warrants, holds court to adjudicate cases
and renders fines to the appropriate state agency.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Citations Filed in Court 516 1,032 1,001
Deferred Disposition Requests Processed 41 144 108
Driver Safety Course Requests Processed 17 56 24
Deferred Dispositions Granted 41 150 122
Cases Closed by Driver Safety Courses 17 58 31
Dispositions: Full Payment & Time Served 219 443 428
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Court Clerk 1 1 1
Deputy Court Clerk 1 1 1
Municipal Judge (Part-Time) 2 2 2
Total Budgeted Positions 4 4 4
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 146,187 171,000 167,166 179,660 $8,660 5.06%
Supplies & Materials 4,015 16,700 9,367 19,500 $2,800 16.77%
Maintenance & Operations 770 920 847 1,250 $330 35.87%
Contract Services 3,344 5,000 3,246 5,000 $0 0.00%
Court Costs 47,889 68,870 54,535 62,389 ($6,481) -9.41%
Total 202,205 262,490 235,161 267,799 5,309 2.02%
EXPENDITURE BY CATEGORY
-
30,000
60,000
90,000
120,000
150,000
180,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Court Costs
EXPENDITURE ALLOCATION
67.1%, Salaries & Benefits
7.3%, Supplies & Materials
0.5%, Maintenance & Operations
1.9%, Contract Services
23.3%, Court Costs
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Item 11.
DEVELOPMENT
SERVICES
The City of Sanger Development Services Department issues business related permits and provides inspection
services for both new and existing construction. Development Services also reviews and approves construction
plans and documents and works with builders and property owners on development issues. Development Services is
also responsible for planning and zoning and provides support for the planning and zoning commission. Development
Services maintains the comprehensive master plan, zoning maps and city limits maps and files the necessary
documents with the County.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
Encourage the establishment of new businesses and the expansion of existing businesses in Sanger.
Improve the relationship of mixed land uses and provide optimum opportunity to live and work in Sanger.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Residential Permits Issued 235 182 118
Residential Inspections Performed 3,035 3,107 1,297
Commercial Permits Issued 23 23 11
Commercial Inspections Performed 467 536 314
Miscellaneous Permits Issued 389 473 349
Miscellaneous Inspections Performed 782 779 600
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Development Service Director 1 1 1
Building Inspector 1 1 1
Code Enforcement Officer 1 1 1
Chief Building Official 0 1 1
Planning Technician 0 1 1
Administrative Assistant I 0 1 1
Planner 1 0 0
Plans Examiner 1 0 0
Permit Technician 1 0 0
Total Budgeted Positions 6 6 6
DEPARTMENTAL EXPENDITURES
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Item 11.
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 363,497 498,800 374,482 532,170 $33,370 6.69%
Supplies & Materials 35,548 43,500 27,145 43,000 ($500) -1.15%
Maintenance & Operations 2,818 5,300 3,023 5,800 $500 9.43%
Contract Services 71,347 235,300 203,369 260,300 $25,000 10.62%
Utilities 440 600 600 600 $0 0.00%
Total 473,650 783,500 608,619 841,870 58,370 7.45%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
550,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
EXPENDITURE ALLOCATION
63.2%
Salaries & Benefits
5.1%
Supplies & Materials
0.7%
Maintenance & Operations
30.9%
Contract Services
0.1%
Utilities
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Item 11.
STREETS
The City of Sanger Street Department is responsible for maintaining the roads, streets, alleys, sidewalks and
right of ways in the City of Sanger. They also maintain street signs. The Street Department serves as the liaison
with contractors building new streets or rehabilitating old streets.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
Improve Sanger’s street network.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Road Hazards Assessed & Corrected 116 76 93
Traffic & Street Signs Installed or Repaired 108 35 42
Miscellaneous Items Completed 31 69 66
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Streets Superintendent 1 1 1
Utility Worker 3 4 4
Total Budgeted Positions 4 5 5
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 203,230 352,800 220,903 364,740 11,940 3.38%
Supplies & Materials 5,322 15,300 5,000 12,800 (2,500) -16.34%
Maintenance & Operations 75,060 233,000 225,167 233,000 - 0.00%
Contract Services 47,990 55,000 45,020 55,000 - 0.00%
Utilities 102,357 193,135 193,135 169,332 (23,803) -12.32%
Debt Service 51,535 51,535 51,535 51,535 - 0.00%
Total 485,494 900,770 740,760 886,407 (14,363) -1.59%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Debt Service
EXPENDITURE ALLOCATION
41.1%
Salaries & Benefits
1.4%
Supplies & Materials
26.3%
Maintenance & Operations
6.2%
Contract Services
19.1%
Utilities
5.8%
Debt Service
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Item 11.
PARKS & RECREATION
The City of Sanger Parks Department is responsible for the maintenance operations associated with all City
Park and Facilities. The Parks department is also responsible for all building maintenance operations throughout the
organization. The Parks Department is responsible for the brush removal program and vector control operations.
For several years, the functions of Parks and Recreation were accounted for in two separate departments. These
functions have been combined into a single Parks & Recreation Department in the current year, the result of
reorganization and shifting of public events to the Marketing Department.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
Encourage development and preservation of the Historic Sanger Downtown area.
Develop, expand, and maintain the Sanger Park System with a variety of parks, open spaces
and recreational facilities.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Acres Mowed 1,505 2,030 2,030
Brush Orders Completed 1,470 760 760
BUDGETED PERSONNEL SCHEDULE
Functions of the Facilities Department are handled by personnel in the Parks Department. Ten percent of salaries and benefits
from Parks Department personnel are allocated to the Facilities Department.
Position Title 2021-22 2022-23 2023-24
Parks & Recreation Director 0 0.9 0.9
Public Works Director 0.5 0 0
Recreation Coordinator 1 1 1
Crew Leader 1 0.9 0.9
Grounds Maintenance Worker 2 3.6 3.6
Total Budgeted Positions 4.5 6.4 6.4
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 255,407 450,200 399,465 457,060 6,860 1.52%
Supplies & Materials 7,860 23,700 23,324 34,700 11,000 46.41%
Maintenance & Operations 70,765 105,550 124,393 254,750 149,200 141.35%
Contract Services 154,513 247,000 126,338 157,800 (89,200) -36.11%
Utilities 21,905 18,600 17,905 18,600 - 0.00%
Capital Expenses - 18,000 18,000 228,722 210,722 #######
Total 510,450 863,050 709,425 1,151,632 288,582 33.44%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
EXPENDITURE ALLOCATION
39.7%
Salaries & Benefits
3.0%
Supplies & Materials
22.1%
Maintenance & Operations
13.7%
Contract Services
1.6%
Utilities
19.9%
Capital Expenses
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Item 11.
LIBRARY
The City of Sanger Library provides written, audio and video materials for loan to the public. The library also provides
computer and internet access free of charge. Librarians assist customers with researching a wide range of subjects. The Library
also provides a wide range of educational programs to both adults and children.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Develop, expand, and maintain the Sanger Park System with a variety of parks, open spaces and
recreational facilities.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Physical Items Checked Out to Patrons 15,356 15,356 19,039
eBooks Checked Out to Patrons 1,244 1,244 3,632
Patron Library Visits 13,893 13,893 20,441
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Library Director 1 1 1
Librarian 1 1 1
Children's Library Assistant 1 1 1
Library Aide 1 1 1
Library Aide (Part-Time) 2 2 2
Total Budgeted Positions 6 6 6
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 277,883 336,500 306,745 339,380 2,880 0.86%
Supplies & Materials 31,705 46,683 23,684 54,280 7,597 16.27%
Maintenance & Operations 4,651 5,643 6,244 5,643 - 0.00%
Contract Services 4,242 6,600 5,592 7,100 500 7.58%
Total 318,481 395,426 342,265 406,403 10,977 2.78%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
EXPENDITURE ALLOCATION
83.5%
Salaries & Benefits
13.4%
Supplies & Materials
1.4%
Maintenance & Operations
1.7%
Contract Services
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Item 11.
SOLID WASTE
The City contracts with Progressive Waste Management for solid waste services in the City of Sanger.
Progressive is responsible for providing residential and commercial waste management services to the businesses,
schools, and residents of Sanger.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
No personnel are budgeted in this department.
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Contract Services 1,014,184 1,150,000 1,142,000 1,250,000 100,000 8.70%
Total Solid Waste 1,014,184 1,150,000 1,142,000 1,250,000 100,000 8.70%
EXPENDITURE BY CATEGORY
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
2021-22 Actual 2022-23 Budget 2022-23 Estimated 2023-24 Budget
EXPENDITURE ALLOCATION
100.0%
Contract Services
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Item 11.
TRANSFERS
The City transfers between funds in order to properly account for revenues and expenses.
No personnel are budgeted in this department.
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Transfer to CIP Fund 1,318,511 - - 167,510 167,510 -
Transfer to Storm Recovery 300,000 300,000 300,000 - (300,000) -100.00%
Transfer to Internal Service 1,207,148 1,381,504 1,381,504 1,852,815 471,311 34.12%
Total 2,825,659 1,681,504 1,681,504 2,020,325 338,821 20.15%
EXPENDITURE BY CATEGORY
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Transfer to CIP Fund
Transfer to Storm Recovery
Transfer to Internal Service
EXPENDITURE ALLOCATION
8.3%
Transfer to CIP Fund
91.7%
Transfer to Internal Service
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Item 11.
DEBT SERVICE FUND
OVERVIEW
The Debt Service Fund accounts for the receipt of funds from a tax levy and other sources for the accumulation of
funds to meet the principal and interest obligations on General Fund Obligations.
The City Charter of the City of Sanger, Texas, does not provide a debt limit. Under the provision of State law (Article
XI, Section 5, of the State of Texas Constitution), the maximum tax rate is limited to $2.50 per $100 assessed valuation.
For 2022-23, the City’s adopted tax rate was $0.575208 per $100 assessed valuation for maintenance and operations
plus $0.014289 per $100 assessed valuation for debt service, equaling $0.589497, which is well below the maximum
rates allowed by law. For 2023-24, a tax rate of $0.689747 is proposed.
The basis of accounting for the Debt Service Fund for both financial reporting and budgeting is the modified accrual
basis.
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Item 11.
DEBT SERVICE FUND BUDGET SUMMARY
Property Tax
89%
Interest
1%
Transfers In
10%
DEBT SERVICE FUND REVENUES
Debt Service
97%
Transfers Out
3%
DEBT SERVICE FUND EXPENDITURES
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Item 11.
DEBT SERVICE FUND BUDGET SUMMARY
Beginning Fund Balance 459,999 457,598 457,598 389,833
Revenues
Property Taxes 161,891 154,485 154,485 1,664,441
Interest Income 8,569 5,000 46,000 25,000
Total General Fund Revenues 170,460 159,485 200,485 1,689,441
Other Sources
Transfers In 212,500 212,500 212,500 180,000
Total Other Sources 212,500 212,500 212,500 180,000
Total Revenues/Sources 382,960 371,985 412,985 1,869,441
Expenditures
Debt Service 333,826 336,554 429,215 1,849,247
Total Expenditures 333,826 336,554 429,215 1,849,247
Other Uses
Transfers Out 51,535 51,535 51,535 51,535
Total Other Uses 51,535 51,535 51,535 51,535
Total Expenses/Uses 385,361 388,089 480,750 1,900,782
Excess of Revenues/Sources
over Expenditures/Uses
Ending Fund Balance 457,598 441,494 389,833 358,492
(2,401) (16,104) (67,765) (31,341)
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
DEBT SERVICE FUND EXPENDITURES
Co 2007 Principal 35,700 37,400 37,400 37,400
Co 2007 Interest 10,398 8,826 8,826 7,180
Co 2013 Principal 22,800 24,000 24,000 -
Co 2013 Interest 1,404 720 720 -
Refunding 2019 Principal 210,000 220,000 220,000 225,000
Refunding 2019 Interest 40,500 32,100 32,100 23,300
2021 GO Refunding Principal 6,600 6,600 6,600 31,200
2021 GO Refunding Interest 5,174 5,158 5,158 5,135
2023 Tax Note Principal - - - 646,000
2023 Tax Note Interest - - 92,661 175,455
CO 2023C Principal - - - 160,000
CO 2023C Interest - - - 537,327
Bond Administration Fees 1,250 1,750 1,750 1,250
Total Debt Payments 333,826$ 336,554$ 429,215$ 1,849,247$
74-Transfers
Transfer To General Fund 51,535 51,535 51,535 51,535
Total 74-Transfers 51,535 51,535 51,535 51,535
Total Debt Service 385,361 388,089 480,750 1,900,782
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
DEBT SERVICE FUND REQUIREMENTS BY YEAR
Fiscal Year Principal Interest Total
2024 1,149,467 750,063 1,899,530
2025 1,129,700 718,301 1,848,001
2026 1,178,700 673,771 1,852,471
2027 968,000 632,369 1,600,369
2028 960,800 594,446 1,555,246
2029 1,000,000 556,915 1,556,915
2030 1,039,000 517,524 1,556,524
2031 239,200 491,977 731,177
2032 254,800 481,049 735,849
2033 264,800 469,319 734,119
2034 240,000 457,078 697,078
2035 255,000 444,237 699,237
2036 265,000 430,595 695,595
2037 280,000 416,418 696,418
2038 295,000 401,438 696,438
2039 310,000 386,655 696,655
2040 330,000 368,756 698,756
2041 345,000 350,775 695,775
2042 356,000 331,973 687,973
2043 385,000 312,080 697,080
2044 405,000 291,098 696,098
2045 430,000 268,620 698,620
2046 455,000 244,755 699,755
2047 480,000 219,503 699,503
2048 505,000 192,862 697,862
2049 530,000 164,835 694,835
2050 560,000 135,420 695,420
2051 595,000 104,340 699,340
2052 625,000 71,318 696,318
2053 669,000 36,630 705,630
Total 16,499,467 11,515,120 28,014,587
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Item 11.
C.O., Series 2007
181,674
1%
G.O. Refunding Bonds, Series 2019
747,500
3%
C.O., Series 2021B
359,948
1%
Limited Tax Notes, Series 2023A
5,748,595
20%
Certificates of Obligation, Series 2023C
20,925,335
75%
Spirit of Texas Street Equipment
51,535
0%
Total Debt Service Fund Debt by Obligation
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
20
2
4
20
2
6
20
2
8
20
3
0
20
3
2
20
3
4
20
3
6
20
3
8
20
4
0
20
4
2
20
4
4
20
4
6
20
4
8
20
5
0
20
5
2
Debt Service Fund Annual Debt Service Requirements
Interest
Principal
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Item 11.
ENTERPRISE FUND
OVERVIEW
The Enterprise Fund is the financial structure used for the accounting of providing water, sanitary sewer, and electric
services to the residents of the City and for the billing and collection of charges to customers for these services.
The Enterprise Fund receives revenues from the billing of water, wastewater, and electricity, interest income, and other
miscellaneous revenue sources.
The Enterprise Fund includes these departments:
o Water
o Waste Water
o Electric
o Customer Service
The basis of accounting for the Enterprise Fund for both financial reporting and budgeting is the accrual basis.
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Item 11.
ENTERPRISE FUND BUDGET SUMMARY
Charges for
Services
89%
Fees
1%Interest Income
1%
Miscellaneous
1%
Use of Fund
Balance
8%
Enterprise Fund Revenues
Salaries & Benefits
13%
Supplies &
Materials
1%
Maintenance &
Operations
49%
Contract Services
3%
Utilities
2%
Capital Expenses
4%
Debt Service
0%Transfers Out
28%
Enterprise Fund Expenditures
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Item 11.
ENTERPRISE FUND BUDGET SUMMARY
Beginning Fund Balance 18,799,990 19,844,266 19,844,266 20,239,230
Revenues
Water 2,302,333 2,334,878 2,288,351 2,565,619
Waste Water 2,549,932 2,715,028 2,546,573 2,955,440
Electric 8,210,686 7,692,500 7,624,015 8,434,353
Penalties and Fees 192,357 200,000 168,915 210,000
Interest Income 44,079 60,000 71,000 75,000
Miscellaneous 71,361 119,000 90,202 119,000
Total Enterprise Fund Revenues 13,370,748 13,121,406 12,789,056 14,359,412
Other Sources
Use of Fund Balance - 1,311,192 - 1,279,913
Total Other Sources - 1,311,192 - 1,279,913
Total Revenues/Sources 13,370,748 14,432,598 12,789,056 15,639,325
Expenditures
Salaries & Benefits 1,343,072 1,714,900 1,497,574 2,038,260
Supplies & Materials 99,762 122,170 97,408 194,289
Maintenance & Operations 6,298,734 7,374,468 5,839,246 7,685,395
Contract Services 129,678 415,225 305,664 483,721
Utilities 280,520 309,100 282,717 305,500
Capital Expenses 287,277 249,132 46,227 642,673
Debt Service 3,136 2,000 - 2,000
Total Expenditures 8,442,179 10,186,995 8,068,836 11,351,838
Other Uses
Transfers Out 3,884,293 4,325,256 4,325,256 4,287,487
Total Other Uses 3,884,293 4,325,256 4,325,256 4,287,487
Total Expenses/Uses 12,326,472 14,512,251 12,394,092 15,639,325
Excess of Revenues/Sources
over Expenditures/Uses
Ending Fund Balance 19,844,266 19,764,613 20,239,230 20,239,230
1,044,276 (79,653) 394,964 -
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ENTERPRISE FUND REVENUES
Water
Water Billing 2,284,842 2,284,878 2,257,116 2,515,619
Water Meter Revenue 17,491 50,000 31,235 50,000
Total Water 2,302,333 2,334,878 2,288,351 2,565,619
Total Sewer 2,549,932 2,715,028 2,546,573 2,955,440
Electric
Electric Income 8,125,658 7,600,000 7,438,388 8,251,853
Security Lights 54,732 55,000 55,401 55,000
Construction Income 6,420 10,000 103,076 100,000
Pole Contact Fee 19,565 20,000 21,000 20,000
Saw Set Pole Fees 3,840 7,500 5,400 7,500
Meter Bases 471 - 750 -
Total Electric 8,210,686 7,692,500 7,624,015 8,434,353
Penalties & Fees
Penalties 138,847 130,000 117,836 140,000
Service Fees 53,510 70,000 51,079 70,000
Total Penalties and Fees 192,357 200,000 168,915 210,000
Total Interest 44,079 60,000 71,000 75,000
Miscellaneous Income - 25,000 11,021 25,000
Credit Card Fees 70,073 82,500 76,480 82,500
Returned Check Fees 34 1,500 1,164 1,500
Sale of Capital Assets 1,254 10,000 - 10,000
Insurance Damage Reimbursement - - 1,537 -
Total Miscellaneous 71,361 119,000 90,202 119,000
Total Revenues 13,370,748 13,121,406 12,789,056 14,359,412
Transfers
Transfer from Electric Storm Fund 2,459,294 - - -
Use of Fund Balance - 1,311,192 - 1,279,913
Total Transfers 2,459,294 1,311,192 - 1,279,913
Total Enterprise Fund Revenues & Transfers15,830,042 14,432,598 12,789,056 15,639,325
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
WATER
The City of Sanger Water Department is responsible for providing safe drinking water to the citizens of Sanger
by operating and maintaining the city's potable water system providing service to over 2000 customers. The
Department maintains approximately 44 miles of city water mains and 2,750 water meters.
The City of Sanger’s public water system received a "Superior" rating from the TCEQ and extensively test the water
to assure that the system maintains this rating.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Water Meters Read Manually 12,174 13,818 9,413
Service Orders Completed 1,404 4,621 2,386
BUDGETED PERSONNEL SCHEDULE
Position Title 2020-21 2021-22 2022-23
Water Superintendent 1 1 1
Utility Worker 4 5 7
AMR Technician 1 1 1
Total Budgeted Positions 6 7 9
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 345,196 595,000 410,240 634,700 39,700 6.67%
Supplies & Materials 27,261 30,050 29,500 27,150 (2,900) -9.65%
Maintenance & Operations 710,884 921,983 920,000 960,083 38,100 4.13%
Contract Services 63,488 90,750 65,000 140,226 49,476 54.52%
Utilities 135,978 156,400 135,181 152,100 (4,300) -2.75%
Capital Expenses 256,078 49,132 46,227 - (49,132) -100.00%
Total 1,538,885 1,843,315 1,606,148 1,914,259 70,944 3.85%
EXPENDITURE BY CATEGORY
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
EXPENDITURE ALLOCATION
33.2%
Salaries & Benefits
1.4%
Supplies & Materials
50.2%
Maintenance &
Operations
7.3%
Contract Services
7.9%
Utilities
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Item 11.
WASTE WATER
The City of Sanger Waste Water Department is responsible for collection of all wastewater and its transmission
to the wastewater treatment plant. This service includes the operation, maintenance, and repair of all sewer lines,
manholes, and lift stations connected to the wastewater collection system.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
BUDGETED PERSONNEL SCHEDULE
Position Title 2020-21 2021-22 2022-23
WWTP Superintendent 1 1 1
Plant Operator 2 2 2
Total Budgeted Positions 3 3 3
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 232,672 253,100 251,100 273,340 20,240 8.00%
Supplies & Materials 34,331 38,500 33,000 38,500 - 0.00%
Maintenance & Operations 315,269 411,612 348,774 406,612 (5,000) -1.21%
Contract Services 9,789 18,000 25,664 38,000 20,000 111.11%
Utilities 143,103 150,000 144,836 150,000 - 0.00%
Capital Expenses 31,199 - - 190,156 190,156 -
Total 766,363 871,212 803,374 1,096,608 225,396 25.87%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
EXPENDITURE ALLOCATION
30.2%
Salaries & Benefits
4.2%
Supplies & Materials
44.9%
Maintenance & Operations
4.2%
Contract Services
16.5%
Utilities
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Item 11.
ELECTRIC
The City of Sanger Electric Department provides service to over 2000 customers and maintains the electrical
distribution system with the City's Electric service area. Sanger Electric is dedicated to providing fast, reliable and
professional service at the lowest cost possible.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
BUDGETED PERSONNEL SCHEDULE
Position Title 2020-21 2021-22 2022-23
Director of Electric Utilities 1 1 1
Foreman 1 1 1
Crew Leader 1 1 1
Line Tech 3 3 3
Electric Tech/Groundman 1 1 1
Administrative Assistant 1 1 1
Total Budgeted Positions 8 8 8
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 765,204 866,800 836,234 904,920 38,120 4.40%
Supplies & Materials 38,170 53,620 34,908 67,139 13,519 25.21%
Maintenance & Operations 5,272,581 6,040,873 4,570,472 6,186,200 145,327 2.41%
Contract Services 56,401 306,475 215,000 305,495 (980) -0.32%
Utilities 1,439 2,700 2,700 3,400 700 25.93%
Capital Expenses - 200,000 - 452,517 252,517 126.26%
Debt Service 3,136 2,000 - 2,000 - 0.00%
Total 6,136,931 7,472,468 5,659,314 7,921,671 449,203 6.01%
EXPENDITURE BY CATEGORY
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
Debt Service
EXPENDITURE ALLOCATION
11.4%
Salaries & Benefits
0.8%
Supplies & Materials
78.1%
Maintenance & Operations
3.9%
Contract Services 0.0%
Utilities
Capital Expenses
6%
Debt Service
0%
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Item 11.
CUSTOMER SERVICE
The City of Customer Service Department performs functions of utility billing and customer service to all of
the City’s residential and commercial utility customers. These functions were formerly in the Finance Department,
and the new Customer Service Department is established for the 2023-2024 budget year. Three positions from
Finance are being reassigned to the new department.
Maintain and improve upon the existing country living atmosphere of Sanger.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Customer Service Manager 0 0 1
Customer Service Representative 0 0 2
Total Budgeted Positions 0 0 3
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits - - - 225,300 225,300 -
Supplies & Materials - - - 61,500 61,500 -
Maintenance & Operations - - - 132,500 132,500 -
Total - - - 419,300 419,300 -
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
EXPENDITURE ALLOCATION
53.7%
Salaries & Benefits
14.7%
Supplies & Materials
31.6%
Maintenance & Operations
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Item 11.
TRANSFERS
The City transfers between funds in order to properly account for revenues and expenses.
No personnel are budgeted in this department.
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Transfer to Debt Service 1,900,000 2,158,000 2,158,000 2,339,672 181,672 8.42%
Transfer - PILOT 95,000 95,000 95,000 95,000 - 0.00%
Transfer to Internal Service 1,810,722 2,072,256 2,072,256 1,852,815 (219,441) -10.59%
Transfer to Enterprise CIP 78,571 - - - - -
Total 3,884,293 4,325,256 4,325,256 4,287,487 (37,769) -0.87%
EXPENDITURE BY CATEGORY
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Transfer to Debt Service
Transfer to Enterprise CIP
Transfer - PILOT
Transfer to Internal Service
EXPENDITURE ALLOCATION
54.6%
Transfer to Debt Service
2.2%
Transfer - PILOT
43.2%
Transfer to Internal Service
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Item 11.
ENTERPRISE DEBT
SERVICE FUND
OVERVIEW
The Enterprise Debt Service Fund accounts for the accumulation of funds to meet the principal and interest obligations
on Enterprise Fund Obligations.
The Enterprise Debt Service Fund was established for the 2020-2021 year. In prior years, debt service was accounted
for in the Enterprise Fund itself.
The basis of accounting for the Enterprise Debt Service Fund for both financial reporting and budgeting is the accrual
basis.
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Item 11.
ENTERPRISE DEBT SERVICE FUND BUDGET SUMMARY
Transfers In
100%
ENTERPRISE DEBT SERVICE FUND REVENUES
Debt Service
100%
ENTERPRISE DEBT SERVICE FUND EXPENDITURES
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Item 11.
ENTERPRISE DEBT SERVICE FUND BUDGET SUMMARY
Beginning Fund Balance 1,114,276 1,145,536 1,145,536 1,191,947
Other Sources
Interest 17,451 - 21,172 25,000
Transfers In 1,900,000 2,158,000 2,158,000 2,339,672
Total Other Sources 1,917,451 2,158,000 2,179,172 2,364,672
Expenditures
Debt Service 1,886,191 2,132,761 2,132,761 2,364,672
Total Expenditures 1,886,191 2,132,761 2,132,761 2,364,672
Excess of Revenues/Sources
over Expenditures/Uses
Ending Fund Balance 1,145,536 1,170,775 1,191,947 1,191,947
31,260 25,239 46,411 -
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ENTERPRISE DEBT SERVICE FUND EXPENDITURES
Co 2007 Principal 69,300 72,600 72,600 72,600
Co 2007 Interest 20,182 17,134 17,134 13,940
Co 2013 Principal 167,200 176,000 176,000 -
Co 2013 Interest 10,296 5,280 5,280 -
2015 CO Principal 295,000 285,000 285,000 290,000
2015 CO Interest 178,075 169,375 169,375 160,750
2017 CO Principal 85,000 100,000 100,000 115,000
2017 CO Interest 366,600 364,050 364,050 361,050
2021 GO Refunding Principal 48,400 48,400 48,400 228,800
2021 GO Refunding Interest 37,492 37,822 37,822 37,652
2021 CO Principal 55,000 295,000 295,000 320,000
2021 CO Interest 551,896 559,600 559,600 550,750
2023B CO Interest - - - 211,630
Bond Administration Fees 1,750 2,500 2,500 2,500
Total Debt Service 1,886,191 2,132,761 2,132,761 2,364,672
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ENTERPRISE DEBT SERVICE FUND REQUIREMENTS BY YEAR
Fiscal Year Principal Interest Total
2024 1,026,400 1,335,772 2,362,172
2025 1,060,300 1,314,798 2,375,098
2026 1,131,300 1,288,857 2,420,157
2027 1,169,000 1,260,315 2,429,315
2028 1,243,200 1,223,852 2,467,052
2029 1,302,000 1,182,616 2,484,616
2030 1,342,000 1,138,381 2,480,381
2031 1,540,800 1,091,917 2,632,717
2032 1,660,200 1,036,638 2,696,838
2033 1,740,200 974,398 2,714,598
2034 1,860,000 908,869 2,768,869
2035 1,950,000 833,712 2,783,712
2036 2,070,000 754,850 2,824,850
2037 2,150,000 683,556 2,833,556
2038 1,800,000 599,806 2,399,806
2039 1,855,000 542,206 2,397,206
2040 1,910,000 482,756 2,392,756
2041 1,970,000 423,506 2,393,506
2042 2,035,000 362,356 2,397,356
2043 2,095,000 299,156 2,394,156
2044 2,160,000 234,106 2,394,106
2045 2,230,000 167,006 2,397,006
2046 370,000 97,706 467,706
2047 260,000 84,106 344,106
2048 270,000 73,706 343,706
2049 280,000 62,906 342,906
2050 295,000 51,356 346,356
2051 305,000 39,188 344,188
2052 315,000 26,606 341,606
2053 330,000 13,613 343,613
Total 39,725,400 18,588,615 58,314,015
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Item 11.
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
20
2
4
20
2
6
20
2
8
20
3
0
20
3
2
20
3
4
20
3
6
20
3
8
20
4
0
20
4
2
20
4
4
20
4
6
20
4
8
20
5
0
20
5
2
Enterprise Debt Service Fund Annual Debt Service Requirements
Interest
Principal
C.O., Series 2007
352,666
1%
C.O., Series 2015
5,870,675
10%
C.O., Series 2017
12,638,250
22%
C.O., Series 2021A
27,381,800
47%
C.O., Series 2021B
2,639,631
4%
Certificates of Obligation, Series 2023B
9,430,993
16%
Total Enterprise Debt Service Fund Debt by Obligation
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Item 11.
INTERNAL SERVICE FUND
OVERVIEW
Revenues and expenses related to services provided to organizations inside the City on a cost reimbursement basis
are accounted for in an Internal Service Fund. The City’s Internal Service Fund was set up to provide administrative
support services to other Funds of the City.
The Internal Service Fund receives revenues from transfers from the General Fund and the Enterprise Fund.
The Internal Service Fund includes these departments:
o Mayor and Council
o Administration
o City Secretary
o Legal
o Public Works Administration
o Finance
o Human Resources
o Marketing
o Facilities
o Non-Departmental
The basis of accounting for the Internal Service Fund for both financial reporting and budgeting is the modified accrual
basis.
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Item 11.
INTERNAL SERVICE FUND BUDGET SUMMARY
Transfers In
100%
Internal Service Fund Revenues
Salaries & Benefits
48%
Supplies &
Materials
18%
Maintenance &
Operations
3%
Contract Services
27%
Utilities
4%
Internal Service Fund Expenditures
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Item 11.
INTERNAL SERVICE FUND BUDGET SUMMARY
Beginning Fund Balance (107,059) 199,527 199,527 -
Revenues
Transfers from Enterprise Fund 1,810,722 2,072,256 1,915,841 1,852,815
Transfers from General Fund 1,207,148 1,381,504 1,077,700 1,852,815
Transfers from 4A - 15,000 15,000 15,000
Transfers from 4B - 15,000 15,000 15,000
Total Internal Service Fund Revenues 3,017,870 3,483,760 3,023,541 3,735,630
Expenditures
Salaries & Benefits 1,547,456 1,766,600 1,641,231 1,775,120
Supplies & Materials 356,780 550,015 422,346 675,952
Maintenance & Operations 85,841 97,700 94,251 92,500
Contract Services 612,487 845,100 847,463 1,021,278
Utilities 108,542 143,000 127,512 155,000
Capital Expenses - 81,345 90,265 15,780
Debt Service 178 - - -
Total Expenditures 2,711,284 3,483,760 3,223,068 3,735,630
Excess of Revenues over Expenditures 306,586 - (199,527) -
Ending Fund Balance 199,527 199,527 - -
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
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Item 11.
CITY COUNCIL
The City of Sanger City Council is elected by the people and is responsible for setting general policy and
direction for city government. The Council's budget is split between the General fund and Enterprise fund. The
Council's budget includes funds to pay for legal services, audit services and elections.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
Encourage the establishment of new commercial business and the expansion of existing
businesses in Sanger.
Encourage development and preservation of the Historic Sanger Downtown area.
Improve the relationship of mixed land uses and provide optimum opportunity to live and work
in Sanger.
Improve Sanger’s street network.
Encourage job development in Sanger.
Develop, expand, and maintain the Sanger Park System with a variety of parks, open spaces
and recreational facilities.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Ordinances Passed by Council 37 26 30
Resolutions Approved by Council 12 11 9
No personnel are budgeted in this department.
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Supplies & Materials 11,663 16,800 11,036 15,200 (1,600) -9.52%
Contract Services 40,771 44,000 40,665 44,750 750 1.70%
Total 52,434 60,800 51,701 59,950 (850) -1.40%
EXPENDITURE BY CATEGORY
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Supplies & Materials
Contract Services
EXPENDITURE ALLOCATION
25.4%
Supplies & Materials
74.6%
Contract Services
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Item 11.
ADMINISTRATION
The City of Sanger Administration Department is responsible for the daily operations of all aspects of city
government. Administration includes the offices of City Manager and Assistant City Manager. Administration is
responsible for the day-to-day general governmental administration of the City including directing, coordinating, and
reviewing operations in the implementation of policy directive provided by Sanger’s Mayor and City Council.
In prior years, City Secretary, Human Resources, and Legal functions were included in the department. For the 2022-
23 year, these functions are being moved to separate departments.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
Encourage the establishment of new commercial business and the expansion of existing
businesses in Sanger.
Encourage development and preservation of the Historic Sanger Downtown area.
Improve the relationship of mixed land uses and provide optimum opportunity to live and work
in Sanger.
Improve Sanger’s street network.
Encourage job development in Sanger.
Develop, expand, and maintain the Sanger Park System with a variety of parks, open spaces
and recreational facilities.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
City Manager 1 1 1
Assistant City Manager 1 1 1
City Secretary 1 0 0
Human Resources/Special Projects Director 1 0 0
City Attorney 1 0 0
Total Budgeted Positions 5 2 2
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 733,505 382,800 380,955 400,090 17,290 4.52%
Supplies & Materials 22,077 20,000 10,683 24,000 4,000 20.00%
Maintenance & Operations 3,285 10,000 3,500 10,000 - 0.00%
Contract Services 1,201 10,000 500 12,000 2,000 20.00%
Utilities 471 1,000 500 1,000 - 0.00%
Total 760,539 423,800 396,138 447,090 23,290 5.50%
EXPENDITURE BY CATEGORY
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
EXPENDITURE ALLOCATION
89.5%
Salaries & Benefits
5.4%
Supplies & Materials
2.2%
Maintenance & Operations
2.7%
Contract Services
0.2%
Utilities
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Item 11.
CITY SECRETARY
The City of Sanger City Secretary Department is responsible for implementing policies and procedures for the
dissemination of information to the Sanger City Council, City staff, voters, and citizens of Sanger. For the 2022-
23 budget year, the functions of the City Secretary are being split off from Administration to a separate stand-alone
department.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
PERFORMANCE INDICATORS
Indicator 2019-20 2020-21 2021-22
Open Records Requests Completed 179 213 460
City Council Agendas 51 49 35
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
City Secretary 0 1 1
Total Budgeted Positions 0 1 1
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits - 119,400 114,965 123,780 4,380 3.67%
Supplies & Materials - 42,200 35,084 101,700 59,500 141.00%
Contract Services - 10,000 4,000 10,000 - 0.00%
Total - 171,600 154,049 235,480 63,880 37.23%
EXPENDITURE BY CATEGORY
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Salaries & Benefits
Supplies & Materials
Contract Services
EXPENDITURE ALLOCATION
52.6%
Salaries & Benefits
43.2%
Supplies & Materials
4.2%
Contract Services
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Item 11.
LEGAL
The City of Sanger Legal Department is responsible for providing legal support for operations of the city on
matters including litigation support, contract negotiation, and municipal court. For the 2022-23 budget year,
legal functions are being split off from Administration to a separate stand-alone department.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
City Attorney 0 1 1
Total Budgeted Positions 0 1 1
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 198,300 197,364 207,240 8,940 4.51%
Supplies & Materials - 10,955 6,069 11,770 815 7.44%
Contract Services - 100,950 112,234 100,000 (950) -0.94%
Total - 310,205 315,667 319,010 8,805 2.84%
EXPENDITURE BY CATEGORY
-
25,000
50,000
75,000
100,000
125,000
150,000
175,000
200,000
225,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Salaries & Benefits
Supplies & Materials
Contract Services
EXPENDITURE ALLOCATION
49.5%
Salaries & Benefits
2.8%
Supplies & Materials
23.9%
Contract Services
23.9%
Contract Services
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Item 11.
PUBLIC WORKS
The City of Sanger Public Works Administration Department oversees the street, park and recreation, fleet
maintenance, water and wastewater departments. It is also responsible for engineering services and liaison with
outside engineers and contractors. Public Works Administration oversees most capital improvement projects.
Engineering also reviews new subdivision plans and serves as the flood plain coordinator.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage development of quality single family residential neighborhoods in Sanger.
Improve the relationship of mixed land uses and provide optimum opportunity to live and work
in Sanger.
Improve Sanger’s street network.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Public Works Director 0.5 1 1
Administrative Assistant 0.5 1 1
Total Budgeted Positions 1 2 2
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 191,645 230,600 158,761 241,770 11,170 4.84%
Supplies & Materials 19,883 17,800 11,000 15,300 (2,500) -14.04%
Maintenance & Operations 3,560 4,200 2,000 1,500 (2,700) -64.29%
Contract Services 2,872 86,250 84,000 88,000 1,750 2.03%
Total 217,960 338,850 255,761 346,570 7,720 2.28%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
EXPENDITURE ALLOCATION
69.8%
Salaries & Benefits
4.4%
Supplies & Materials
0.4%
Maintenance & Operations
25.4%
Contract Services
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Item 11.
FINANCE
The Finance Department is responsible for all financial, accounting and utility billing operations of the City.
The department is charged with managing the City’s resources through budgeting, purchasing, and reporting.
Operations of the department include billing and collecting for all utilities, handling all accounts receivable and
payable, preparing payroll for all City employees, paying all City obligations, and preparing the City’s annual budget
document. Finance assists Administration with budget monitoring and provides reports to the City Manager and
City Council on current revenues and expenditures.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
PERFORMANCE INDICATORS
# $ # $ # $
AP Invoices Processed 6,560 20,025,263$ 7,211 17,822,882$ 6,288 24,239,979$
Purchase Orders Issued 197 6,225,121$ 201 3,459,354$ 332 16,963,254$
Employee Payroll Items 2,342 3,221,366$ 2,328 3,378,891$ 2,301 3,794,123$
Utility Bills Generated 45,385 12,948,464$ 46,807 13,232,590$ 47,526 14,464,483$
Utility Payments 42,942 12,858,831$ 45,137 13,054,979$ 46,680 15,202,638$
2019-20
Indicator
2021-222020-21
BUDGETED PERSONNEL SCHEDULE
Finance Director 1 1 1
Controller 0 0 1
Accountant 1 1 1
Accounting Technician 1 1 1
Customer Service Manager 1 1 0
Customer Service Representative 2 2 0
Total Budgeted Positions 6 6 4
*Beginning with the 2023-2024 budget, the Customer Service Manager and Customer Service Representatives
are being moved a new Customer Service Department in the Enterprise Fund.
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 463,886 525,500 496,541 426,450 (99,050) -18.85%
Supplies & Materials 41,714 97,000 81,000 71,500 (25,500) -26.29%
Contract Services 94,244 94,500 122,653 - (94,500) -100.00%
Debt Service 178 - - - - -
Total 600,022 717,000 700,194 497,950 (219,050) -30.55%
EXPENDITURE BY CATEGORY
-
100,000
200,000
300,000
400,000
500,000
600,000
2021-22 Actual 2022-23 Budget 2022-23
Estimated
2023-24 Budget
Salaries & Benefits
Supplies & Materials
Contract Services
#REF!
Debt Service
EXPENDITURE ALLOCATION
85.6%
Salaries & Benefits
14.4%
Supplies & Materials
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Item 11.
HUMAN RESOURCES
The City of Sanger Human Resources Department is responsible for providing support to City departments,
current employees, and job applicants and providing expertise on salaries, benefits, training, and employee
relations. For the 2022-23 budget year, the human resources functions are being split off from Administration to a
separate stand-alone department.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Human Resources Director 0 1 1
Human Resources Generalist (Part Time) 0 0 1
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits - 150,100 144,369 211,330 61,230 40.79%
Supplies & Materials - 6,600 4,437 38,182 31,582 478.52%
Contract Services - 46,300 43,091 67,228 20,928 45.20%
Total - 203,000 191,897 316,740 113,740 56.03%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Contract Services
EXPENDITURE ALLOCATION
66.7%, Salaries & Benefits
12.1%, Supplies & Materials
21.2%, Contract Services
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Item 11.
ENGINEERING
***During the 2021-22 year, the Engineering Department was closed down. Engineering functions have been either
outsourced or reassigned to other City departments. Prior year budget information is presented here to maintain a
historical perspective. ***
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Engineer 1 0 0
Inspector 1 0 0
Administrative Assistant 0.5 0 0
Total Budgeted Positions 2.5 0 0
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 58,395 - - - - -
Supplies & Materials 1,949 - - - - -
Maintenance & Operations 449 - - - - -
Contract Services 45,608 - - - - -
Total 106,401 - - - - -
EXPENDITURE BY CATEGORY
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
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Item 11.
MARKETING
The City of Sanger Marketing Department is responsible for promoting and marketing the City of Sanger and
informing citizens about the City’s services, programs, and special events. The department was created during
the 2021-22 budget year to support the needs of our growing city.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage the establishment of new commercial business and the expansion of existing
businesses in Sanger.
Encourage development and preservation of the Historic Sanger Downtown area.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Marketing Director 1 1 1
Total Budgeted Positions 1 1 1
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 98,569 118,000 117,315 123,850 5,850 4.96%
Supplies & Materials 202,108 282,260 207,375 343,900 61,640 21.84%
Maintenance & Operations 572 500 630 1,500 1,000 200.00%
Contract Services 35,226 35,000 25,456 25,000 (10,000) -28.57%
Capital Outlay - - 8,920 - - -
Total 336,475 435,760 359,696 494,250 58,490 13.42%
EXPENDITURE BY CATEGORY
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Capital Outlay
EXPENDITURE ALLOCATION
25.1%, Salaries & Benefits
69.6%, Supplies & Materials
0.3%, Maintenance & Operations
5.1%, Contract Services
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Item 11.
FLEET SERVICES
***During the 2021-22 year, the Fleet Services Department was closed down. Functions of the department have been
either outsourced or reassigned to other City departments. Prior year budget information is presented here to maintain
a historical perspective.***
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Mechanic 0 0 0
Total Budgeted Positions 0 0 0
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 1,456 - -
Supplies & Materials 177 - - - - -
Maintenance & Operations 1,854 - - - - -
Contract Services - - - - - -
Total 3,487 - - - - -
EXPENDITURE BY CATEGORY
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
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Item 11.
FACILITIES
The City of Sanger Facilities Department provides for the maintenance and operations of City-owned buildings.
This includes repairs, janitorial services and utilities. The Facilities Department has been created for the 2016-2017
budget and assumes the cost of facility maintenance that has previously been accounted for in individual departments.
BUDGETED PERSONNEL SCHEDULE
Functions of the Facilities Department are handled by personnel in the Parks Department. Although there are no employees
working solely in Facilities, beginning this year, ten percent of salaries and benefits from Parks Department personnel are being
allocated to Facilities.
Position Title 2021-22 2022-23 2023-24
Parks & Recreation Director 0 0.1 0.1
Crew Leader 0 0.1 0.1
Grounds Maintenance Worker 0 0.4 0.4
Total Budgeted Positions 0 0.6 0.6
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits - 41,900 30,961 40,610 (1,290) -3.08%
Supplies & Materials 13,639 18,400 11,662 16,400 0.00%
Maintenance & Operations 68,490 73,500 81,972 70,000 (3,500) -4.76%
Contract Services 41,996 56,500 55,864 56,500 - 0.00%
Utilities 108,071 142,000 127,012 154,000 12,000 8.45%
Capital Outlay - 81,345 81,345 15,780 (65,565) -80.60%
Total 232,196 413,645 388,816 353,290 (58,355) -14.11%
EXPENDITURE BY CATEGORY
-
25,000
50,000
75,000
100,000
125,000
150,000
175,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Outlay
EXPENDITURE ALLOCATION
5.9%
Salaries & Benefits
10.1%
Maintenance &
Operations
8.2%
Contract Services
22.3%
Utilities
2.3%
Capital Outlay
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Item 11.
NON-DEPARTMENTAL
The City of Sanger Non-Departmental Department budget accounts for expenses that cannot easily be attributed to any
specific department. This includes postage, property and liability insurance and tax collection fees.
No personnel are budgeted in this department.
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Supplies & Materials 43,570 38,000 44,000 38,000 - 0.00%
Maintenance & Operations 7,631 9,500 6,149 9,500 - 0.00%
Contract Services 350,569 361,600 359,000 617,800 256,200 70.85%
Total 401,770 409,100 409,149 665,300 256,200 62.63%
EXPENDITURE BY CATEGORY
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Supplies & Materials
Maintenance & Operations
Contract Services
EXPENDITURE ALLOCATION
5.7%
Supplies &
Materials
1.4%
Maintenance &
Operations
92.9%
Contract Services
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Item 11.
4A CORPORATION FUND
OVERVIEW
The Sanger Texas Industrial Development Corporation (4A Fund) is funded by a 1/2 cent sales tax. It is used to help
new and existing businesses expand in Sanger with a primary goal of bringing jobs to the Sanger community. Primary
jobs include manufacturing and distribution jobs that increase income and enhance the local economy.
The mission of the Sanger Economic Development Corporation is to continually expand our property and sales tax
base, encourage creation of jobs, promote tourism, improve the quality of life, and facilitate a self-sustaining local
economy for the City by attracting, assisting, and retaining businesses, as well as investing in our community needs to
foster growth and encourage tourism.
The Sanger Texas Industrial Development Corporation is governed by a board of five directors, all of whom are
appointed by the City Council of the City of Sanger. The 4A Fund was incorporated in the state of Texas as a non-
profit industrial development corporation under section 4A of the Development Corporation Act of 1979.
The basis of accounting for the 4A Corporation Fund for both financial reporting and budgeting is the modified accrual
basis.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Encourage the establishment of new commercial business and the expansion of existing
businesses in Sanger.
Encourage development and preservation of the Historic Sanger Downtown area.
Improve the relationship of mixed land uses and provide optimum opportunity to live and work
in Sanger.
Encourage job development in Sanger.
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Item 11.
4A CORPORATION FUND BUDGET SUMMARY
Taxes
96%
Interest Income
4%
4A Fund Revenues
Salaries & Benefits
36.35%
Supplies &
Materials
48.82%
Maintenance &
Operations
0.52%
Contract Services
14.32%
4A Fund Expenditures
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Item 11.
4A CORPORATION FUND BUDGET SUMMARY
Beginning Fund Balance 2,757,847 3,392,788 3,392,788 4,133,503
Revenues
Taxes 727,487 800,000 795,000 875,000
Grant Revenue 5,000 - 15,040 -
Interest Income 28,844 22,000 45,000 40,000
Total Revenues 761,331 822,000 855,040 915,000
Expenditures
Salaries & Benefits 56,234 60,500 60,398 63,475
Supplies & Materials 20,738 47,750 34,219 85,250
Maintenance & Operations 730 5,800 617 900
Contract Services 18,688 25,000 19,091 25,000
Total Expenditures 96,390 139,050 114,325 174,625
Other Uses
Transfers Out 30,000 - - 15,000
Total Other Uses 30,000 - - 15,000
Total Expenses/Uses 126,390 139,050 114,325 189,625
Excess of Revenues/Sources
over Expenditures/Uses 634,941 682,950 740,715 725,375
Ending Fund Balance 3,392,788 4,075,738 4,133,503 4,858,878
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
4A CORPORATION FUND REVENUES
Taxes
Sales Tax 727,487 800,000 795,000 875,000
Total Taxes 727,487 800,000 795,000 875,000
Miscellaneous Income
Grant Revenue 5,000 - 15,040 -
Interest Income 28,844 22,000 45,000 40,000
Total Miscellaneous 33,844 22,000 60,040 40,000
Total Revenues 761,331 822,000 855,040 915,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ECONOMIC
DEVELOPMENT
The mission of the Economic Development Department is to retain, strengthen and diversity our local
economy while capitalizing on our location in north central Texas.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Director of Economic Development 0.5 0.5 0.5
Total Budgeted Positions 0.5 0.5 0.5
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2020-21
Actual
2021-22
Budget
2021-22
Estimated
2022-23
Budget Difference Percent
Change
Salaries & Benefits 56,234 60,500 60,398 63,475 2,975 4.92%
Supplies & Materials 20,738 47,750 34,219 85,250 37,500 78.53%
Maintenance & Operations 730 5,800 617 900 (4,900) -84.48%
Contract Services 18,688 25,000 19,091 25,000 - 0.00%
Transfers - 15,000 15,000 15,000 - 0.00%
Total 96,390 154,050 129,325 189,625 35,575 23.09%
EXPENDITURE BY CATEGORY
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
2020-21 Actual 2021-22
Budget
2021-22
Estimated
2022-23
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Transfers
EXPENDITURE ALLOCATION
33.5%
Salaries & Benefits
45.0%
Supplies & Materials
0.5%
Maintenance & Operations
13.2%
Contract Services
7.9%
Transfers
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Item 11.
4B CORPORATION FUND
OVERVIEW
The Sanger Texas Economic Development Corporation (4B Fund) is funded by a 1/2 cent sales tax. It is used to
enhance the local economy by improving the quality of life. This includes park improvements, downtown streetscaping
and other projects that make living in Sanger enjoyable.
The Sanger Texas Economic Development Corporation is governed by a board of seven directors, all of whom are
appointed by the City Council of the City of Sanger. The 4B Fund was incorporated in the state of Texas as a nonprofit
industrial development corporation under Section 4B of the Development Corporation Act of 1979.
The basis of accounting for the 4B Corporation Fund for both financial reporting and budgeting is the modified accrual
basis.
SANGER COMPREHENSIVE PLAN GOALS SUPPORTED THROUGH OPERATIONS
Maintain and improve upon the existing country living atmosphere of Sanger.
Develop, expand, and maintain the Sanger Park System with a variety of parks, open spaces
and recreational facilities.
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Item 11.
4B CORPORATION FUND BUDGET SUMMARY
Taxes
96%
Interest Income
4%
4B Fund Revenues
Salaries & Benefits
11.38%
Supplies &
Materials
13.14%
Maintenance &
Operations
0.16%Contract Services
29.59%
Capital Outlay
0.00%
Grant Expenses
10.76%
Transfers
34.97%
4B Fund Expenditures
4B CORPORATION FUND BUDGET SUMMARY
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Item 11.
Beginning Fund Balance 1,920,879 2,348,132 2,348,132 2,747,684
Revenues
Taxes 727,487 800,000 761,670 875,000
Interest Income 36,106 30,000 28,950 35,000
Total Revenues 763,593 830,000 790,620 910,000
Expenditures
Salaries & Benefits 55,912 60,500 60,398 63,475
Supplies & Materials 55,912 38,750 30,700 73,250
Maintenance & Operations 478 800 755 900
Contract Services 6,538 15,000 16,715 165,000
Grant Expenses 5,000 50,000 25,000 60,000
Capital Outlay - 479,000 30,000 -
Total Expenditures 123,840 644,050 163,568 362,625
Other Uses
Transfers Out 212,500 227,500 227,500 195,000
Total Other Uses 212,500 227,500 227,500 195,000
Total Expenses/Uses 336,340 871,550 391,068 557,625
Excess of Revenues/Sources
over Expenditures/Uses 427,253 (41,550) 399,552 352,375
Ending Fund Balance 2,348,132 2,306,582 2,747,684 3,100,059
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
4B CORPORATION REVENUES
Taxes
Sales Tax 727,487 800,000 761,670 875,000
Total Taxes 727,487 800,000 761,670 875,000
Miscellaneous Income
Interest Income 36,106 30,000 28,950 35,000
Total Miscellaneous 36,106 30,000 28,950 35,000
Total Revenues 763,593 830,000 790,620 910,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ECONOMIC
DEVELOPMENT
The mission of the Economic Development Department is to retain, strengthen and diversity our local
economy while capitalizing on our location in north central Texas.
BUDGETED PERSONNEL SCHEDULE
Position Title 2021-22 2022-23 2023-24
Director of Economic Development 0.5 0.5 0.5
Total Budgeted Positions 0.5 0.5 0.5
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Item 11.
DEPARTMENTAL EXPENDITURES
Category 2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget Difference Percent
Change
Salaries & Benefits 55,912 60,500 60,398 63,475 2,975 4.92%
Supplies & Materials 13,453 38,750 30,700 73,250 34,500 89.03%
Maintenance & Operations 478 800 755 900 100 12.50%
Contract Services 6,538 15,000 16,715 165,000 150,000 1000.00%
Grant Expenses 5,000 50,000 25,000 60,000 10,000 20.00%
Capital Outlay - 479,000 397,589 - (479,000) -100.00%
Transfers 212,500 227,500 227,500 195,000 (32,500) -14.29%
Total 293,881 871,550 758,657 557,625 (313,925) -36.02%
EXPENDITURE BY CATEGORY
-
100,000
200,000
300,000
400,000
500,000
2021-22 Actual 2022-23
Budget
2022-23
Estimated
2023-24
Budget
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Grant Expenses
Capital Outlay
Transfers
EXPENDITURE ALLOCATION
11.4%
Salaries & Benefits
13.1%
Supplies & Materials
0.2%
Maintenance & Operations
29.6%
Contract Services
10.8%
Grant Expenses
0.0%
Capital Outlay
35.0%
Transfers
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Item 11.
SPECIAL REVENUE
FUNDS
OVERVIEW
The City utilizes Special Revenue Funds to account for the proceeds of specific revenue sources that are restricted or
committed to expenditure for specific purposes. The City utilizes the following Special Revenue Funds:
o Hotel Occupancy Tax Fund
o General Storm Recovery Fund
o Electric Storm Recovery Fund
o Beautification Fund
o Library Restricted Fund
o Parkland Dedication Fund
o Roadway Impact Fee Fund
o Court Security Fund
o Court Technology Fund
o Child Safety Fee Fund
o Police Donations Fund
o Fire Donations Fund
o Parks Donations Fund
o Library Donations Fund
The basis of accounting for the Special Revenue Funds for both financial reporting and budgeting is the modified
accrual basis.
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Item 11.
SPECIAL REVENUE FUNDS BUDGET SUMMARY
Fees
60%
Fines
4%
Interest Income
16%
Miscellaneous
20%
Transfers
0%
Special Revenue Funds Revenues
Salaries & Benefits
2%
Supplies &
Materials
38%
Contract Services
60%
Special Revenue Funds Expenditures
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Item 11.
COMBINED SCHEDULE OF ALL SPECIAL REVENUE FUNDS
Beginning Fund Balance 3,156,442 3,805,008 3,805,008 4,444,669
Revenues
Taxes 60,641 35,000 99,223 65,000
Fees 263,986 260,000 200,000 210,000
Fines 14,667 14,250 14,810 14,500
Interest Income 20,877 17,850 25,671 58,000
Miscellaneous 5,396 5,000 19,750 5,500
Total Special Revenue Fund Revenues 365,567 332,100 359,454 353,000
Other Sources
Transfers 300,000 300,000 300,000 -
Total Other Sources 300,000 300,000 300,000 -
Total Revenues/Sources 665,567 632,100 659,454 353,000
Expenditures
Salaries & Benefits 843 1,000 1,793 2,000
Supplies & Materials - 10,500 2,500 43,000
Contract Services 16,158 25,500 15,500 67,000
Total Special Revenue Fund Expenditures 17,001 37,000 19,793 112,000
Excess of Revenues/Sources
over Expenditures/Uses
Ending Fund Balance 3,805,008 4,400,108 4,444,669 4,685,669
648,566 595,100 639,661 241,000
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
HOTEL OCCUPANCY TAX FUND
The Hotel Occupancy Tax Fund is used to account for revenues from the Hotel Occupancy Tax.
Beginning Fund Balance 99,290 145,931 145,931 231,396
Revenues
Hotel Occupancy Tax 156,164 35,000 169,018 160,000
Tax Abatements (95,523) - (69,795) (95,000)
Interest Income - - 242 -
Total Hotel Tax Fund Revenues 60,641 35,000 99,465 65,000
Expenditures
Contract Services 14,000 14,000 14,000 20,000
Total Hotel Tax Fund Expenditures 14,000 14,000 14,000 20,000
Excess of Revenues/Sources 46,641 21,000 85,465 45,000
over Expenditures/Uses
Ending Fund Balance 145,931 166,931 231,396 276,396
GENERAL STORM RECOVERY FUND
The General Storm Recovery Fund is used to account for monies set aside to repair damage of General Fund assets
caused by storms and other weather events. This fund is new for the 2020-2021 budget year
Beginning Fund Balance 400,000 700,000 700,000 1,001,673
Revenues/Other Sources
Interest - - 1,673 15,000
Transfer from General Fund 300,000 300,000 300,000 -
Total General Storm Recovery Fund Revenues/Sources300,000 300,000 301,673 15,000
Excess of Revenues/Sources 300,000 300,000 301,673 15,000
over Expenditures/Uses
Ending Fund Balance 700,000 1,000,000 1,001,673 1,016,673
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ELECTRIC STORM RECOVERY FUND
The Electric Storm Recovery Fund is utilized to account for funds to repair the City’s electric system following storms
and other weather events. Prior to the 2020-2021 budget, these funds were accounted for in the Enterprise Fund. For
2020-2021, a separate fund is established to account for these monies.
Beginning Fund Balance 1,213,988 1,234,786 1,234,786 1,255,838
Revenues/Other Sources
Interest 20,798 17,500 21,052 20,000
Transfer from Enterprise Fund - - - -
Total General Storm Recovery Fund Revenues/Sources20,798 17,500 21,052 20,000
Excess of Revenues/Sources 20,798 17,500 21,052 20,000
over Expenditures/Uses
Ending Fund Balance 1,234,786 1,252,286 1,255,838 1,275,838
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
BEAUTIFICATION FUND
The Beautification Fund is utilized to account for revenue sources dedicated to beautification of City-owned parks by
the Parks Department.
Beginning Fund Balance 5,526 5,526 5,526 5,526
Revenues
Miscellaneous - 500 - 500
Total Beautification Fund Revenues - 500 - 500
Expenditures
Supplies & Materials - 6,000 - 5,500
Total Beautification Fund Expenditures - 6,000 - 5,500
Excess of Revenues/Sources - (5,500) - (5,000)
over Expenditures/Uses
Ending Fund Balance 5,526 26 5,526 526
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
LIBRARY RESTRICTED FUND
The Library Restricted Fund is utilized to account for specific revenues set aside for future Library expenditures.
Beginning Fund Balance 98,512 98,591 98,591 98,916
Revenues
Interest Income 79 350 325 500
Total Library Restricted Fund Revenues 79 350 325 500
Ending Fund Balance 98,591 98,941 98,916 99,416
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
PARKLAND DEDICATION FUND
The Parkland Dedication Fund is utilized to account for the collection and expenditure of Parkland Dedication Fees.
City Ordinances requires new residential developments to provide for community parks and open spaces.
Beginning Fund Balance 104,428 104,428 104,428 104,622
Revenues
Interest - - 194 1,750
Parkland Dedication Fee - 10,000 - 10,000
Total Parkland Dedication Fund Revenues - 10,000 194 11,750
Ending Fund Balance 104,428 114,428 104,622 116,372
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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ROADWAY IMPACT FEE FUND
The Roadway Impact Fee Fund is utilized to account for the collection and expenditure of Roadway Impact Fee. City
Ordinances requires each development to pay a share of the cost of such capital improvements or roadway
expenditures attributable to such new development.
Beginning Fund Balance 1,146,079 1,410,065 1,410,065 1,612,002
Revenues
Interest - - 1,937 20,000
Roadway Impact Fee 263,986 250,000 200,000 200,000
Total Roadway Impact Fee Fund Revenues 263,986 250,000 201,937 220,000
Ending Fund Balance 1,410,065 1,660,065 1,612,002 1,832,002
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
COURT SECURITY FUND
The Court Security Fund is utilized to account for Court Security Fees imposed on convictions by the Sanger Municipal
Court.
Beginning Fund Balance 13,972 15,755 15,755 16,625
Revenues
Interest - - 30 -
Fines 2,626 2,750 2,633 2,500
Total Court Security Fund Revenues 2,626 2,750 2,663 2,500
Expenditures
Salaries & Benefits 843 1,000 1,793 2,000
Total Court Security Fund Expenditures 843 1,000 1,793 2,000
Excess of Revenues/Sources 1,783 1,750 870 500
over Expenditures/Uses
Ending Fund Balance 15,755 17,505 16,625 17,125
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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COURT TECHNOLOGY FUND
The Court Technology Fund is utilized to account for Court Technology Fees imposed on convictions by the Sanger
Municipal Court.
Beginning Fund Balance 93 102 102 778
Revenues
Fines 2,167 2,500 2,176 2,000
Total Court Technology Fund Revenues 2,167 2,500 2,176 2,000
Expenditures
Contract Services 2,158 2,500 1,500 2,000
Total Court Technology Fund Expenditures 2,158 2,500 1,500 2,000
Excess of Revenues/Sources 9 - 676 -
over Expenditures/Uses
Ending Fund Balance 102 102 778 778
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
CHILD SAFETY FUND
The Child Safety Fund is utilized to account for Child Safety Fees collected by the Sanger Municipal Court.
Beginning Fund Balance 54,571 64,445 64,445 74,584
Revenues
Interest - - 138 -
Fines 9,874 9,000 10,001 10,000
Total Child Safety Fee Fund Revenues 9,874 9,000 10,139 10,000
Expenditures
Contract Services - 9,000 - 45,000
Total Child Safety Fee Fund Expenditures - 9,000 - 45,000
Excess of Revenues/Sources 9,874 - 10,139 (35,000)
over Expenditures/Uses
Ending Fund Balance 64,445 64,445 74,584 39,584
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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POLICE DONATIONS FUND
The Police Donations Fund is utilized to account for specific funds donated for the exclusive use of the Sanger Police
Department.
Beginning Fund Balance 78 5,078 5,078 5,078
Revenues
Miscellaneous 5,000 2,500 2,500 2,500
Total Police Donations Fund Revenues 5,000 2,500 2,500 2,500
Expenditures
Supplies & Materials - 2,500 2,500 2,500
Total Police Donations Fund Expenditures - 2,500 2,500 2,500
Excess of Revenues/Sources 5,000 - - -
over Expenditures/Uses
Ending Fund Balance 5,078 5,078 5,078 5,078
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
FIRE DONATIONS FUND
The Fire Donations Fund is utilized to account for specific funds donated for the exclusive use of the Sanger Fire
Department.
Beginning Fund Balance 6,775 7,038 7,038 16,568
Revenues
Interest - - 30 250
Miscellaneous 263 1,000 9,500 1,000
Total Fire Donations Fund Revenues 263 1,000 9,530 1,250
Expenditures
Supplies & Materials - 1,000 - 15,000
Total Fire Donations Fund Expenditures - 1,000 - 15,000
Excess of Revenues/Sources 263 - 9,530 (13,750)
over Expenditures/Uses
Ending Fund Balance 7,038 7,038 16,568 2,818
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
PARK DONATIONS FUND
The Park Donations Fund is utilized to account for specific funds donated for the exclusive use of the Parks Department.
Beginning Fund Balance 6,311 6,311 6,311 13,836
Revenues
Interest - - 25 250
Miscellaneous - 500 7,500 1,000
Total Park Donations Fund Revenues - 500 7,525 1,250
Expenditures
Supplies & Materials - 500 - 13,000
Total Court Security Fund Expenditures - 500 - 13,000
Excess of Revenues/Sources - - 7,525 (11,750)
over Expenditures/Uses
Ending Fund Balance 6,311 6,311 13,836 2,086
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
LIBRARY DONATIONS FUND
The Library Donations Fund accounts for specific funds donated for the exclusive use of the Sanger Public Library.
Beginning Fund Balance 6,819 6,952 6,952 7,227
Revenues
Interest - - 25 250
Miscellaneous 133 500 250 500
Total Library Donations Fund Revenues 133 500 275 750
Expenditures
Supplies & Materials - 500 - 7,000
Total Library Donations Fund Expenditures - 500 - 7,000
Excess of Revenues/Sources 133 - 275 (6,250)
over Expenditures/Uses
Ending Fund Balance 6,952 6,952 7,227 977
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
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Item 11.
CAPITAL PROJECTS
FUNDS
OVERVIEW
The City maintains two separate funds for capital projects. The Capital Projects Fund was established to account for
general capital projects and the Enterprise Projects Fund was established to account for those capital projects
specifically related to the water, wastewater and electric utility.
The basis of accounting for the Capital Projects Funds for both financial reporting and budgeting is the modified accrual
basis.
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Item 11.
COMBINED CAPITAL PROJECTS FUNDS BUDGET SUMMARY
Fees
5%
Use of Bond
Proceeds
71%
Interest Income
1%
Transfers In
1%
Intergovernmental Revenue
22%
Combined Capital Projects Funds Revenues
Capital Projects
100%
Combined Capital Projects Funds Expenditures
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Item 11.
CAPITAL PROJECTS FUND
Beginning Fund Balance 2,276,284 3,347,015 3,347,015 2,931,440
Revenues
Interest Income 51,631 45,000 35,000 50,000
Total Capital Projects Fund Revenues 51,631 45,000 35,000 50,000
Other Sources
Transfers From General Fund 1,318,511 - - 167,510
Bond Proceeds - 2,426,165 12,542,241 3,000,000
Total Other Sources 1,318,511 2,426,165 12,542,241 3,167,510
Total Revenues/Sources 1,370,142 2,471,165 12,577,241 3,217,510
Expenditures
Street Rehab Program 119,142 466,788 739,063 362,401
Technology Upgrade Program 180,269 - 73,894 -
Building Improvements - 418,763 418,763 -
Street Maintenance/Utility Program - 306,237 28,498 425,000
Marion Road - Arterial - 750,000 - 750,000
Downtown Improvements - 1,862,135 1,714,985 -
I-335 Aesthetics - - 8,077 2,500,000
Joint Public Safety Facility - - - 800,000
Senior Center Improvements - - - 500,000
Riley Property Purchase - - 10,009,536 300,000
Total Expenditures 299,411 3,803,923 12,992,816 5,637,401
Excess of Revenues over Expenditures 1,070,731 (1,332,758) (415,575) (2,419,891)
Ending Fund Balance 3,347,015 2,014,257 2,931,440 511,549
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
ENTERPRISE CAPITAL PROJECTS FUND
Beginning Fund Balance 2,538,841 2,215,455 2,215,455 6,590,430
Revenues
Water Tap Fees 153,000 300,000 275,000 350,000
Sewer Tap Fees 216,500 380,000 350,000 400,000
Interest Income 146,658 50,000 175,000 150,000
Total Revenues 516,158 730,000 800,000 900,000
Other Sources
Transfer from Enterprise Fund 78,571 78,571 - -
Intergovernmental Revenue - - - 3,500,000
Use of Bond Funds 6,000,000 13,000,000 11,057,463 8,270,903
Total Other Sources 6,078,571 13,078,571 11,057,463 11,770,903
Total Revenues/Sources 6,594,729 13,808,571 11,857,463 12,670,903
Expenditures
Wastewater Treatment Plant 10,571$ - - -
Outfall Pipeline/Stream Restoration 115,989 - - -
Acker Water Ground Storage Rehab - 2,600,000 - -
Relocation of Utilities along FM 455 5,666,566 6,000,000 1,495,436 -
Railroad Lift Station - 500,000 - -
Relocation of Utilities along I-35 213,750 4,100,000 252,019 9,922,910
WWTP Bar Screen Repair 205,664 - - -
WWTP Phase 2 TPDES 11,741 - 9,489 -
Water Line Bolivar to Cherry 167,095 167,095 - -
Elm Street Sewer Repair 55,676 - - -
FM 455 Sewer Extension 25,000 - - -
Keaton Road Sewer Line - 320,000 - 320,000
Fifth Street Sewer Rehabilitation - - - 350,000
Metering System 515 - 148,530 3,200,000
Water System Improvements - - 586,600 1,200,000
Wastewater System Improvements 21,866 - - 335,000
Electric System Improvements - - - 350,000
Riley Property Purchase - - 4,990,414 -
Total Expenditures 6,494,433 13,687,095 7,482,488 15,677,910
Other Uses
Transfers Out 423,682 - - -
Total Other Uses 423,682 - - -
Total Expenses/Uses 6,918,115 13,687,095 7,482,488 15,677,910
Excess of Revenues over Expenditures (323,386) 121,476 4,374,975 (3,007,007)
Ending Fund Balance 2,215,455 2,336,931 6,590,430 3,583,423
2021-22
Actual
2022-23
Budget
2022-23
Estimated
2023-24
Budget
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Item 11.
CAPITAL IMPROVEMENT PLAN
INTRODUCTION
This plan addresses capital improvement needs in the City of Sanger over the next five years and funding sources for
projects expected in FY 2023--24.
As in any city with older infrastructure, maintenance and rehabilitation of existing infrastructure is an ongoing and never-
ending process. It is easy to get behind and hard to catch up. Over the past several years more and more resources
have been dedicated to infrastructure maintenance and replacement and several projects have been completed.
Several years ago, City staff and Council identified streets within the city in need of rehabilitation. The rehabilitation of
these streets was divided into separate phases. This trend of rehabilitating our infrastructure is a trend that needs to
continue as we try to catch up with our aging and ailing infrastructure.
As Sanger continues to experience growth, the City’s focus remains on improving the infrastructure needed to support
development. In 2021, Council approved the issuance of $18,615,000 to be used for: the relocation of utilities along
both FM-455 and I-35, the WWTP outfall stream restoration, and the purchase of a new automated meter reading
system for water and electric meters. In 2023, Council approved the issuance of $15,215,000 for the purchase of
approximately 450 acres of real property for future development, including future water, wastewater, and electric system
improvements.
PROJECTS
FM 455 Expansion:
The City is currently in the process of relocating the utilities (water, wastewater, electric) along FM 455 in preparation
for TXDOT widening the road. The project is on track and it is expected to be completed within the next 24 months.
IH-35 Expansion
TXDOT is planning to expand IH-35 through Sanger. As a result, the City will have to relocate utilities (water, sewer,
electric). The City has already initiated the design engineering work and construction began in FY 2022-23. While
designing the project, the City will take into consideration betterment options that would accommodate future growth in
the area.
Enterprise Capital Projects
The City Council recently approved a contract to replace the current water and electric meter system with a new AMI
system. The new metering infrastructure will provide greater accuracy, increased efficiency, and will enhance the
overall customer service experience. The project has entered a testing phase with a number of meters, and installation
of water meters is expected to begin in October 2023. Electric meters will be installed following water, with project
completion scheduled in the next 12 months.
At the recommendation of Alan Plummer and Associates, Council decided to refurbish the existing wastewater
treatment plant rather than build a new one in January 2014. Construction began in May of 2017 and has now been
completed. Recently, the City engaged KSA Engineering to assist with site validation for a new wastewater treatment
plant in an effort to prepare for future growth.
Several other system improvements (water, wastewater, and electric) are scheduled for FY 2023-24 such as replacing
several sewer lines and installing additional bays at the electric substation.
Streets and Thoroughfares:
Many streets in Sanger are in dire need of rehabilitation. In the last few years, we have concentrated our efforts on
improving the thoroughfares that carry the most traffic. This does not mean that there are no residential streets that
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are in as bad or worse condition. In 2019, we outlined a Street Improvement Plan and this year we are proposing to
move forward with the next phase as outlined in the Project Status section of this report. However, focusing on
thoroughfares as our priority gives us the greatest positive impact for most people. If funding can be secured in the
future, Marion Rd., Bolivar from 5th to the Service Road, Belz Road, and Duck Creek will also be candidates for
improvement.
In addition, the City has also allocated funding toward establishing a Street Utility Maintenance Program (SUMP). In
FY 2022-23, the City will engage with an engineering firm to outline the program.
Parks and Facilities:
The Sanger 2040 Comprehensive Plan has identified a new park to be constructed in Downtown. In FY 2022-23, the
City will began the concept design and begin the acquisition of property needed for the development of the park. The
City will also begin evaluating Phase II of Porter Park located on the east side of IH-35. Funds are also being allocated
towards a new Joint Public Safety facility. The design engineering is scheduled for FY 2023-24.
Facility needs that are farther out on the horizon include the expansion of the library and building a new municipal
complex as identified in the Sanger 2040 Comprehensive Plan. A remodel of the community center also needs to be
considered as it is becoming worn and dated.
PROJECT STATUS
Projects in progress continuing in FY 2023-24 Anticipated Funding Source
Street Rehabilitation Program Capital Projects Fund
Relocation of Utilities along FM 455 Enterprise Bond Funds/Reimbursed by TxDOT
I-35 Expansion - Relocation of Utilities Enterprise Bond Funds/Reimbursed by TxDOT
Automated Metering System Enterprise Bond Funds
New Projects in 2021-22 Anticipated Funding Source
Street Maintenance Utility Program Capital Projects Fund
I-35 Aesthetics Capital Projects Fund
Joint Public Safety Facility (Concept Design) Capital Projects Fund
Senior Center Improvements Capital Projects Fund
Keaton Road Sewer Line Enterprise CIP
Fifth Street Sewer Rehabilitation Enterprise CIP
Water System Improvements Enterprise CIP/Bond Funds
Wastewater System Improvements Enterprise CIP/Bond Funds
Electric System Improvements Enterprise CIP Funds
Future Projects Anticipated Funding Source
Rebuild & Expand Marion Road TBD
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Railroad Lift Station TBD
Utility Road Ground Storage TBD
Municipal Complex TBD
CONCLUSION
As you can see, a myriad of projects is planned over the next ten years and they will keep us very busy. Many of these
projects will go unseen to most citizens but they all directly impact the quality of life in the community by ensuring
reliable utilities, safe streets and sidewalks, and adequate public facilities. It is important to note again that even after
all of this work is complete, there will still be other needs arise as our infrastructure continues to age. Like every City,
we will continue the struggle of balancing needs and resources to maintain current facilities and infrastructure, prepare
for growth, and improve the quality of life in our community.
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Item 11.
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Item 11.
CAPITAL PROJECTS FIVE YEAR SUMMARY 2020-2026
General Capital Projects
2021-2022 2022-2023 2023-2024
Actual Estimate Budget
Capital Projects Fund Balance 2,276,284 3,347,015 2,931,440
Project Funding
Interest Income 51,631 35,000 50,000
Transfers from General Fund 1,318,511 - 167,510
Proceeds from Sale of Real Property - - -
Use of Bond Funds - 12,542,241 3,000,000
Total Funding Sources 1,370,142 12,577,241 3,217,510
Expenditures
Annual Street Rehab Project 119,142 739,063 362,401
Technology Updates 180,269 73,894 -
Building Improvements - 418,763 -
Street/Utility Maintenance Program - 28,498 425,000
Downtown Improvements - 1,714,985 -
I-35 Aesthetics - 8,077 2,500,000
Riley Property Purchase - 10,009,536 -
Marion Road - Arterial (city only) - - 750,000
Joint Public Safety Facility - - 800,000
Porter Park Phase II - - 300,000
Senior Center Improvements - - 500,000
Belz Rd/Jennifer Cir - - -
Duck Creek Rd. - - -
Municipal Complex - - -
Total Expenditures 299,411 12,992,816 5,637,401
Funding Sources less Expenditures 1,070,731 (415,575) (2,419,891)
Capital Projects Fund Balance 3,347,015 2,931,440 511,549
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2024-2025 2025-2026 2026-2027 2027-2028
Projected Projected Projected Projected
511,549 7,328,108 269,334 81,502
50,000 50,000 50,000 -
300,000 300,000 400,000 400,000
12,000,000
5,000,000 5,000,000 2,000,000 1,250,000
17,350,000 5,350,000 2,450,000 1,650,000
533,441 673,774 537,832 710,671
- - - -
- - - -
- - - -
- - - -
2,500,000 - - -
- - - -
3,000,000 3,000,000 - -
4,000,000 4,300,000 - -
- - - -
- - - -
500,000 4,200,000 - -
- 235,000 2,100,000 -
- - - 1,000,000
10,533,441 12,408,774 2,637,832 1,710,671
6,816,559 (7,058,774) (187,832) (60,671)
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CAPITAL PROJECTS FIVE YEAR SUMMARY 2020-2026
Enterprise Capital Projects
2021-2022 2022-2023 2023-2024
Actual Estimate Budget
Capital Projects Fund Balance 2,538,841 2,215,455 6,590,430
Project Funding
Water Tap Fees 153,000 275,000 350,000
Sewer Tap Fees 216,500 350,000 400,000
Use of Bond Funds 6,000,000 11,057,463 8,270,903
Interest Income 146,658 175,000 150,000
Intergovernmental Income - - 3,500,000
Transfers from Enterprise Fund 78,571 - -
Total Funding Sources 6,594,729 11,857,463 12,670,903
Expenditures
Wastewater Treatment Plant 10,571 - -
Outfall Pipeline/Stream Restoration 115,989 - -
Water Line Bolivar to Cherry 167,095 - -
Elm Street Sewer Repair 55,676 - -
FM 455 Sewer Extension 25,000 - -
WWTP Bar Screen Repair 205,664 - -
Relocation of Utilities along FM 455 5,666,566 1,495,436 -
WWTP Phase 2 TPDES 11,741 9,489 -
Relocation of Utilities along I-35 213,750 252,019 9,922,910
Automated Metering System 515 148,530 3,200,000
Riley Property Purchase - 4,990,414 -
Keaton Road Sewer Line - - 320,000
Fifth Street Sewer Rehabilitation - - 350,000
Railroad Lift Station - - -
Utility Road Ground Storage - - -
Water System Improvements - 586,600 1,200,000
Wastewater System Improvements 21,866 - 335,000
Electric System Improvements - - 350,000
Transfers Out 423,682 - -
Total Expenditures 6,918,115 7,482,488 15,677,910
Funding Sources less Expenditures (323,386) 4,374,975 (3,007,007)
Capital Projects Fund Balance 2,215,455 6,590,430 3,583,423
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2024-2025 2025-2026 2026-2027 2027-2028
Projected Projected Projected Projected
3,583,423 7,683,423 2,833,423 183,423
350,000 350,000 350,000 350,000
400,000 400,000 400,000 400,000
- - 2,000,000 -
50,000 50,000 50,000 50,000
3,500,000 - - -
300,000 300,000 300,000 300,000
4,600,000 1,100,000 3,100,000 1,100,000
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
500,000 1,750,000 1,750,000 -
- - 1,000,000 -
- - 1,500,000 500,000
- - 1,500,000 -
- 4,200,000 - -
- - - -
500,000 5,950,000 5,750,000 500,000
4,100,000 (4,850,000) (2,650,000) 600,000
7,683,423 2,833,423 183,423 783,423
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DEPARTMENTAL CAPITAL REQUESTS
To request departmental capital expenditures, City Department Directors complete a request form for each requested
expenditure. These requests and supporting documentation are reviewed during individual and group budget planning
meetings. A review of the items includes a discussion of any available alternatives to the requested items.
All capital requests are reviewed to determine if they are in sync with City Council goals and the City’s strategic plan.
The following are the original requests submitted which are included in the current budget that have been approved.
Some requests have been approved as submitted, some have been approved with modifications, and some were not
approved for the current year.
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Item 11.
FINANCIAL MANAGEMENT POLICY
*The Sanger City Council approved the City’s Financial Management Policy on September 19, 2022
Introduction
The City of Sanger, Texas financial policies set forth the basic framework for the fiscal management of the City. These
policies were developed within the parameters established by applicable provisions of the Texas Local Government
Code and the Sanger City Charter. The policies are intended to assist the City Council and city staff in evaluating
current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified
to accommodate changing circumstances or conditions.
The scope of these policies generally spans accounting, auditing, financial reporting, internal controls, operating and
capital budgeting, revenue management, expenditure control and debt management, all to make it possible both: (a)
to present fairly and with full disclosure the financial position and results of financial operations of the City in conformity
to generally accepted accounting principles (GAAP), and (b) to determine and demonstrate compliance with finance-
related legal and contractual provisions.
It is the goal of the Statement of Financial Management Policies to enable the City to adhere to the principles of sound
municipal finance and to continue its long-term stable and positive financial condition.
Annual Budget
1. The fiscal year of the City of Sanger shall begin on October 1 of each calendar year and will end on September
30 of the following calendar year. The fiscal year will also be established as the accounting and budget year.
2. The City Manager, prior to August first of each year, shall prepare and submit to the City Secretary the annual
budget covering the next fiscal year. The budget shall provide a complete financial plan of all city funds and
activities and, except as required by law or the City Charter, shall be in such form as the Council may require.
The budget shall contain the following information:
a. The City Manager’s budget message outlining the proposed financial policies for the next fiscal year
with an explanation of any changes in expenditures from the previous year, any major changes in
policies, and a complete statement regarding the financial condition of the City. (Proposition 1
approved at an election held November 7, 2006 and certified by Resolution 11-19-06 adopted
November 20, 2006.)
b. An estimate of all revenues from taxes and other sources, including the present tax structure, rates,
and property valuations for the ensuing year;
c. A carefully itemized list of proposed expenses and revenues by fund, service type, and project for the
budget year, as compared to actual expenditures and revenues of the last ended fiscal year and the
projected final expenditures and revenues for the current fiscal year;
d. A description of all outstanding bond indebtedness, showing amount, date of issue, rate of interest,
and maturity date; also, any other indebtedness which the City has incurred and which has not been
paid;
e. A statement proposing any capital expenditures deemed necessary for undertaking during the next
budget year and the recommended provision for financing; and
f. Such other information as is required by City Council or deemed desirable by the City Manager.
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3. The City Manager’s budget should assume, for each fund, operating revenues that are equal to or exceed
operating expenditures (i.e., a balanced budget). The City Manager’s budget message shall explain the
reasons for any fund that reflects operating expenditures exceeding operating revenues.
4. The City Council shall hold a public hearing on the budget, as submitted, at the time and place so advertised
in the official newspaper, which will be no less than seven (7) days or more than fifteen (15) days after the date
of notice. All interested persons shall be given the opportunity to be heard, either for or against, any item of
the proposed budget.
5. The budget and tax rate may be adopted at any regular or special meeting of the Council prior to the beginning
of the budgeted fiscal year by a majority vote of two thirds (2/3) quorum. The Council may amend the proposed
budget by increasing, decreasing, or removing any programs or amounts, except for expenditures required by
law, for debt service, or for estimated cash deficit. No amendment to the budget shall increase the authorized
expenditures to an amount greater than the total of estimated income plus funds available from prior years.
6. If the Council fails to adopt a budget by the beginning of the fiscal year, the budget currently in place for the
preceding year shall remain in place on a month-to-month basis until such time as a new budget has been
adopted.
7. On final adoption, the budget shall be in effect for the budget year. Final adoption of the budget by the City
Council shall constitute the official appropriations for the current year and shall constitute the basis of the official
levy of the property tax. Under conditions which may arise, the City Council may amend or change the budget
to provide for any additional expense.
Capital Program
1. The City Manager shall submit a five-year capital improvement program (CIP) as an attachment to the annual
budget. The CIP shall induce the following:
a. A clear, general summary of its contents;
b. A list of all capital improvements which are proposed for the five (5) fiscal years including the budget
year, with appropriate supporting information as to the necessity for such improvements;
c. Cost estimates, method of financing and recommended time schedules for each improvement; and
d. The estimated annual cost of operating and maintaining the facilities to be constructed or acquired.
Basis of Accounting and Budgeting
1. The City’s finances shall be accounted for in accordance with generally accepted accounting principles (GAAP)
as established by the Governmental Accounting Standards Board (GASB).
a. The accounts of the City are organized and operated on the basis of funds and account groups. Fund
accounting segregates funds according to their intended purpose and is used to aid management in
demonstrating compliance with finance-related legal and contractual provisions. The minimum number
of funds is maintained consistent with legal and managerial requirements. Account groups are a
reporting device to account for certain assets and liabilities of the governmental funds not recorded
directly in those funds.
b. Governmental fund types use the flow of current financial resources measurement focus and the
modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are
recognized when susceptible to accrual (i.e., when they are “measurable and available”). “Measurable”
means the amount of the transaction can be determined and “available” means collectible within the
current period or soon enough thereafter to pay liabilities of the current period. Substantially all
revenues are considered to be susceptible to accrual. Ad valorem, sales, hotel, franchise and tax
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revenues recorded in the General Fund and ad valorem tax revenues recorded in the Debt Service
Fund are recognized under the susceptible to accrual concept. Licenses and permits, charges for
services, fines and forfeitures, and miscellaneous revenues (except earnings on investments) are
recorded as revenues when received in cash because they are generally not measurable until actually
received. Investment earnings are recorded as earned since they are measurable and available.
Expenditures are recognized when the related fund liability is incurred, if measurable, except for
principal and interest on general long-term debt, which are recorded when due, and compensated
absences, which are recorded when payable from currently available financial resources.
c. The City utilizes encumbrance accounting for its governmental fund types, under which purchase
orders, contracts and other commitments for the expenditure of monies are recorded in order to
reserve that portion of the applicable appropriation.
d. The City’s proprietary fund types are accounted for on a flow of economic resources measurement
focus and use the accrual basis of accounting. Under this method, revenues are recorded when
earned, and expenses are recorded at the time liabilities are incurred.
2. The City’s annual budgets shall be prepared and adopted on a basis consistent with generally accepted
accounting principles for all governmental and proprietary funds
3. The issuance of Statement 34 by GASB has influenced the creation and reporting of individual funds. GASB
34 essentially mandates dual accounting systems: one for government-wide (i.e. the government as a single
entity) reporting and another for individual fund reporting. Under GASB 34 for individual funds, the City will
continue utilizing the accounting and budgeting processes as described in paragraphs (1) and (2) of this
section. However, because GASB 34 mandates the flow of economic resources measurement focus and
accrual basis of accounting for the government-wide reporting, extensive reconciliation must be performed to
present aggregated fund information in the government-wide reporting model. Therefore, individual operating
funds will be created with the objective of reducing fund to government-wide reconciliation as much as possible.
When appropriate, individual funds will be examined as to whether it will be appropriate to account for them as
proprietary fund types. Also, the City will limit the use of internal service funds and incorporate the financial
transactions of those funds into other governmental funds.
Budget Administration
1. All expenses of the City shall be made in accordance with the adopted annual budget. Budgetary control is
maintained at the individual expenditure account level by the review of all requisitions of estimated purchase
amounts prior to the release of purchase orders to vendors.
2. The following represents the City’s budget amendment policy delineating responsibility and authority for the
amendment process. Transfers between expenditure accounts in one department may occur with the approval
of the City Manager and Finance Director Transfers between operating departments may occur with the
approval of the City manager and Finance Director provided that a department’s total budget is not changed
by more than $50,000. Transfers between funds must be accomplished by budget amendment approved by
the City Council. Budget amendments calling for new fund appropriations must also be approved by the City
Council.
Financial Reporting
1. At the close of each fiscal year, and at such other times as it may be deemed necessary, the Council shall
direct that an independent audit be made on all accounts of the City by a certified public accountant. The
certified public accountant shall have no personal interest directly or indirectly, in the financial affairs of the City
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or any of its officers and shall report directly to the Council. Upon completion of the audit, a summary of the
results thereof shall be placed on file in the City Secretary's office for public record. A copy of the
comprehensive financial annual report shall be available at City Hall.
2. The City Manager shall submit to the Council a monthly report of the financial condition of the City by
department for the fiscal year-to-date. The financial records of the City will be maintained on a modified accrual
basis to support this type of financial management. The City Manager shall make available to the Council the
monthly cash disbursements journal of the City of all funds and accounts.
Revenues
1. To protect the City’s financial integrity, the City will maintain a diversified and stable revenue system to shelter
it from fluctuations in any one revenue source. Recognizing that sales tax is a volatile, unpredictable source of
revenue, the City will attempt to reduce its dependence on sales tax revenue.
2. For every annual budget, the City shall levy two property tax rates: operation/ maintenance and debt service.
The debt service levy shall be sufficient for meeting all principal and interest payments associated with the
City’s outstanding general obligation debt for that budget year. The debt service levy and related debt service
expenditures shall be accounted for in the Debt Service Fund. The operation and maintenance levy shall be
accounted for in the General Fund. City Council will consider exceeding the rollback rate only after options
have been presented by staff to avoid the rollback by increasing revenue from other sources or reducing
expenditures.
3. The City will maintain a policy of levying the lowest tax rate on the broadest tax base. Minimal exemptions may
be provided to homeowners, senior citizens, and disabled veterans. The City may consider providing tax
abatements or other incentives to encourage development.
4. The City will establish user charges and fees at a level that attempts to recover the full cost of providing the
service.
a. User fees, particularly utility rates, should identify the relative costs of serving different classes of
customers.
b. Where possible, utility rates should be designed to reduce peak (hour and day) demands on the utility
systems.
c. The City will make every reasonable attempt to ensure accurate measurement of variables impacting
taxes and fees (e.g., verification of business sales tax payments, verification of appraisal district
property values, and accuracy of water meters).
5. The City will attempt to maximize the application of its financial resources by obtaining supplementary funding
through agreements with other public and private agencies for the provision of public services or the
construction of capital improvements.
6. The City will consider market rates and charges levied by other public and private organizations for similar
services in establishing tax rates, fees and charges.
7. When developing the annual budget, the City Manager shall project revenues from every source based on
actual collections from the preceding year and estimated collections of the current fiscal year, while taking into
account known circumstances which will impact revenues for the new fiscal year. The revenue projections for
each fund should be made conservatively so that total actual fund revenues exceed budgeted projections.
Operating Expenditures
1. Operating expenditures shall be accounted, reported, and budgeted for in the following major categories:
a. Operating, Recurring Expenditures
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i. Salaries and Benefits
ii. Supplies and Materials
iii. Maintenance and Operations
iv. Contractual Services
v. Utilities
vi. Capital Replacement
vii. Other Expenses
b. Operating, Non-Recurring Expenditures
i. Capital Equipment
2. The annual budget shall appropriate sufficient funds for operating, recurring expenditures necessary to
maintain established (i.e., status quo) quality and scope of city services.
3. The City will constantly examine the methods for providing public services in order to reduce operating,
recurring expenditures and/or enhance quality and scope of public services with no increase to cost.
4. Salaries and benefits expenditures will reflect the minimum staffing needed to provide established quality and
scope of city services. To attract and retain employees necessary for providing high-quality service, the City
shall maintain a compensation and benefit package competitive with the public and, when quantifiable, private
service industries.
5. Supplies and materials expenditures shall be sufficient for ensuring the optimal productivity of City employees.
6. Maintenance and operations expenditures shall be sufficient for addressing the deterioration of the City’s
capital assets to ensure the optimal productivity of the capital assets. Maintenance should be conducted to
ensure a relatively stable level of maintenance expenditures for every budget year.
7. Utility expenditure providers shall, when options are available, be selected on the basis of the provider’s
competitive pricing and service.
8. The City will utilize contractual services for the provision of city services whenever private contractors can
perform the established level of service at less expense to the City. The City will regularly evaluate its
agreements with private contractors to ensure the established levels of service are performed at the least
expense to the City.
9. Capital equipment is defined as equipment that exceeds $5,000 and has a useful life of at least one year. Bulk
purchases of smaller equipment with a useful life of at least one year will be capitalized if the total amount of
the purchase exceeds $25,000. Existing capital equipment shall be replaced when needed to ensure the
optimal productivity of City employees.
10. Expenditures for additional capital equipment shall be made only to enhance employee productivity, improve
quality of service, or expand scope of service.
11. Expenditures for other expenses not included in the categories above shall be made strictly on the basis of
economic and business merit, ensuring the best possible return on each dollar spent.
12. To assist in controlling the growth of operating expenditures, operating departments will submit their annual
budgets to the City Manager during the budget preparation process. Departments shall provide justification
where projected expenditures exceed prior year budgeted amounts.
Fund Balance
1. The annual budget shall be presented to City Council with each fund reflecting an ending fund balance which
is no less than 25 percent of that fund’s annual operating expenditures. To satisfy the particular needs of
individual funds, ending fund balances may be established which exceed the 25 percent minimum.
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2. Fund balance that exceeds the minimum level established for each fund may be appropriated for non-recurring
capital projects or programs, reserves or as the Council directs.
3. The City will exercise diligence in avoiding the appropriation of fund balance for recurring operating
expenditures. In the event fund balance is appropriated for recurring operating expenditures to meet the needs
of the Sanger community, the budget document shall include an explanation of the circumstances requiring
the appropriation and the methods to be used to arrest the future use of fund balance for operating
expenditures.
Fund Transfers
1. With the exceptions noted below, there will be no operating transfers between funds. Any costs incurred by
one fund to support the operations of another shall be charged directly to the fund.
2. Fund transfers may occur when surplus fund balances are used to support non-recurring capital expenses or
when needed to satisfy debt service obligations.
3. Transfers are permitted between funds to support economic development programs.
4. Transfers are permitted from the Enterprise Fund to other funds to cover the cost of operations.
Debt Expenditures
1. The City shall have the right and power, except as prohibited by law or the City Charter, to borrow money by
whatever method it may deem to be in the public interest.
2. The City shall have the power to borrow money on the credit of the City and to issue general obligation bonds
for permanent public improvements or for any other public purpose not prohibited by law and the City Charter
and to issue refunding bonds to refinance outstanding bonds previously issued. All such bonds or certificates
of obligation shall be issued in conformity with the laws of the State of Texas and shall be used only for
purposes for which they were issued. General obligation bonds shall not be issued without an election. In all
cases when the City Council shall order an election for the issuance of bonds of the City, it shall, at the same
time, state whether or not a tax rate increase is anticipated for the purpose of paying the principal and interest
on the bonds and to create a sinking fund for their redemption.
3. The City shall have the power to borrow money for the purpose of constructing, purchasing, improving,
extending or repairing public utilities, recreational facilities, or any other self-liquidating municipal function not
prohibited by the Constitution and the laws of the State of Texas, and to issue revenue bonds to evidence the
obligation created thereby. Such shall be a charge upon and payable from the properties, or interest therein
pledged, or the income therefrom, or both. The holders of the revenue bonds shall never have the right to
demand payment thereof out of moneys raised or to be raised by taxation. All such bonds shall be issued in
conformity with the laws of the State of Texas and shall be used only for the purpose for which they were
issued.
4. When needed to minimize annual debt payments, the City will obtain insurance for new debt issues.
Capital Project Expenditures
1. The City will develop a multi-year plan for capital projects, which identifies all projects likely to be constructed
within a five-year horizon. The multi-year plan will reflect for each project the likely source of funding and
attempt to quantify the project’s impact to future operating expenditures.
2. Capital projects will be constructed to:
a. Protect or improve the community’s quality of life.
b. Protect or enhance the community’s economic vitality.
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c. Support and service new development.
3. To minimize the issuance of debt, the City will attempt to support capital projects with appropriations from
operating revenues or excess fund balances (i.e., “pay-as-you-go”).
Purchasing
1. All purchases and contracts over $3,000 shall conform to Chapter 252, Subchapter B of the Local Government
Code of Texas, as amended. Purchases of goods or services over $50,000 shall be submitted to the City
Council for approval. The adoption of the annual budget gives the City Manger the authority to approve all
other purchases for goods or services in accordance with each department’s approved budget.
2. Purchases of goods or services at a total cost of $1,000 or more must be made through the City’s purchase
order system. Written purchase orders shall also be used for vendors requiring formal City authorization
regardless of dollar amount.
3. Purchases of goods or services at a total cost of less than $1,000 may be made via a written Accounts Payable
Voucher, signed and submitted by the applicable Department Director to the Finance Department.
4. All invoices approved for payment by the proper City authorities shall be paid by the Finance Department within
thirty (30) calendar days of receipt in accordance with provisions of Article 601f, Section 2 of the State of Texas
Civil Statutes.
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INVESTMENT POLICY
*The Sanger City Council approved the City’s Investment Policy on September 19, 2022
POLICY STATEMENT
It is the objective of the City of Sanger, Texas (“City”) that the administration of its funds and the investment of
those funds shall be handled in the highest public trust. Investments shall be made in a manner which will
provide the maximum security of principle invested through limitations and diversification while meeting the
daily cash flow needs of the city and conforming to all applicable federal, state, and local statutes, rules and
regulations governing the investment of public funds. The receipt of a market rate return will be secondary to
the requirements for safety and liquidity. The earning from investments shall be used in a manner that best
serves the public trust and interest of the City. This policy serves to satisfy the statutory requirements of
defining and adopting a formal investment policy and shall be reviewed annually for modifications. It is the
intent of the City to be in compliance with local law and the provisions of Public Funds Investment Act of the
Texas Government Code Chapter 2256.
SCOPE
This Investment Policy applies to the investment activities, all financial assets and funds held by the City of
Sanger, Texas. Funds covered and managed by this Investment Policy include:
A. General Fund – Used to account for resources traditionally associated with government, which are not
required to be accounted for in another fund.
B. Debt Service Fund – Used to account for resources to be used for the payment of principle, interest and
related costs on debt.
C. Enterprise Fund – Used to account for operations that are financed and operated in a manner similar
to private business enterprises.
D. Capital Improvement Fund – Used to account for resources to enable the acquisition or construction of
major capital facilities which are not financed by enterprise funds, internal service funds, or trust funds.
E. Special Revenue Funds – Used to account for proceeds from specific revenue sources which are
restricted to expenditures for specific purposes.
1. 4A Fund
2. 4B Fund
3. Employee Benefits Fund
INVESTMENT OBJECTIVES AND STRATEGY
It is the policy of the City that all funds shall be invested in conformance with state and federal regulations,
applicable bond ordinance requirements, and adopted Investment Policy. In accordance with the Public Funds
Investment Act, the following prioritized primary objectives, in accordance with the Texas Government Code
Section 2256.005(d) apply to the City’s investment strategy. Listed in order of their priority, these objectives
encompass:
A. Suitability – Understanding the suitability of the investment to the financial requirement of the City is
important. Any investment eligible in the Investment Policy is suitable for all City funds.
B. Safety – Preservation and safety of principal are the primary objectives of the Investment Policy.
Investments of the City shall be undertaken in a manner that seeks to insure the preservation of capital
in the overall portfolio. To obtain this goal, diversification is required in the portfolio’s composition.
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The suitability of each investment decision will be made on the basis of these objectives. The City
prefers to invest in money market accounts, certificates of deposits, and United States government
backed agency discount notes.
C. Liquidity – The City’s investment portfolio will remain sufficiently liquid to meet operating requirements
that might be reasonably anticipated. The City’s investment portfolio will remain sufficiently liquid and
enable it to meet all operating requirements which might be reasonably anticipated.
D. Diversification – Investment maturities shall be staggered throughout the budget cycle to provide cash
flow based on the anticipated needs of the City. Diversifying the appropriate maturity structure will
reduce market cycle risk. Diversification of the portfolio will include diversification by maturity and
market sector and will include the use of a number of brokers/dealers for diversification and market
coverage. Competitive bidding will be used on each sale and purchase.
E. Yield – Attaining a competitive market yield, commensurate with the City’s investment risk constraints
and cash flow characteristic of the portfolio, is the desired objective. The City’s investment portfolio
shall be designed with the objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the City’s risk constraints and the cash flow of the portfolio.
“Market rate of return” may be defined as the average yield of the current three-month U.S. Treasury
Bill or such other index that most closely matches the average maturity of the portfolio. The City’s
objective shall be a reasonably safe yield rate in accordance with payment schedules and other
investment goals.
Effective cash management is recognized as essential to good fiscal management. Cash management is
defined as the process of managing monies in order to ensure maximum cash availability. The City shall
maintain a comprehensive cash management program which includes collection of accounts receivable,
prudent investment of its available cash, disbursement of payments in accordance with invoice terms and the
management of banking services. The City staff will follow the “Prudent Person” statement relating to the
standard of care that must be exercised when investing public funds as expressed in the Texas Government
Code Section 2256.006(a-b). The Investment Officers shall avoid any transactions that might impair public
confidence in the City’s ability to govern effectively. The governing body recognizes that in diversifying the
portfolio, occasional measured unrealized losses due to market volatility are inevitable, and must be considered
within the context of the overall portfolio’s investment return, provided that adequate diversification has been
implemented. The prudence of the investment decision shall be measured in accordance with the tests set
forth in the Texas Government Code Section 2256.006(b).
It shall be the policy of the City not to invest in speculative instruments such as derivatives.
LEGAL LIMITATIONS, RESPONSIBILITIES AND AUTHORITY
Direct specific investment parameters for the investment of public funds in Texas are found in the Public Funds
Investment Act of the Texas Government Code Section 2256. The Interlocal Cooperation Contracts, Section
791, of the Texas Government Code authorizes local governments to participate in public funds investments
in conjunction with other local governments and agencies of the state of Texas. Section 791 along with Section
2256 of the Texas Government Code provides authorization for participation in investment pools to invest
public funds jointly with objectives of preservation and safety of principal, liquidity, and yield.
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DELEGATION OF INVESTMENT AUTHORITY
The City Manager and the Finance Director acting on behalf of the City Council are designated as the
Investment Officers of the City and are responsible for investment management decisions and activities. The
Council is responsible for considering the quality and capability of staff, investment advisors, and consultants
involved in investment management and procedures. All participants in the investment process shall seek to
act responsibly as custodians of the public trust.
The Investment Officers shall develop and maintain written administrative procedures for the operation of the
investment program which are consistent with the investment policy. Procedures will include reference to
safekeeping, wire transfers, certificates of deposit, and fund accounts. Additional procedures will be
documented for the performance of wire transfer agreements; banking services contracts, and other
investment related activities.
The Investment Officers shall be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials and staff. The Investment Officers shall designate a
staff person as a liaison/deputy in the event circumstances require timely action and the Investment Officers
are not available.
No officer or designee may engage in an investment transaction except as provided under the terms of this
policy and the procedures established by the Investment Officers and approved by the City Council.
PRUDENCE – STANDARD OF CARE
The standard of prudence to be used in the investment function shall be the “prudent person” standard and
shall be applied in the context of managing the overall portfolio. The Texas Government Code Section
2256.006(a) states Investments shall be made with judgment and care, under prevailing circumstances, that a
person of prudence, discretion, and intelligence would exercise in the management of the person’s own affairs,
not for speculation, but for investment, considering the probable safety of capital and the probable income to
be derived.
Limitation of Personal Liability
The Investment Officers and those delegated investment authority under this policy, when acting in
accordance with the written procedures and this policy and in accordance with the written procedures and this
policy and in accord with the Prudent Person Rule, shall be relieved of personal responsibility and liability in
the management of the portfolio provided that deviations from expectations for a specific security’s credit risk
or market price change or portfolio shifts are reported in a timely manner and that appropriate action is taken
to control adverse market effects.
INTERNAL CONTROLS
The Investment Officers shall establish a system of written internal controls which will be reviewed annually
with the independent auditor of the City. The controls shall be designed to prevent losses of public funds
arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial
markets, or imprudent actions by employees or Investment Officers of the City.
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Cash Flow Forecasting
Cash flow forecasting is designated to protect and sustain cash flow requirements of the City. Supplemental
to the financial and budgetary systems, the Investment Officers will maintain a cash flow forecasting process
designed to monitor and forecast cash positions for investment purposes. Cash flow will include the historical
researching and monitoring of specific cash flow items, payables, and receivables as well as overall cash
position and patters.
AUTHORIZED INVESTMENTS
Acceptable investments under this policy shall be limited to the instruments listed below. The investments
shall be selected in a manner which promotes diversity of the market sector and maturity. The selection of
high-grade government investments and high-grade money market instruments is designed to assure the
marketability of those investments should the need for liquidity arise.
A. Obligations of the United States Government, its agencies and instrumentalities, and government
sponsoring enterprises, not to exceed two years to stated maturity;
B. Fully insured or collateralized certificates of deposit from a bank doing business in the State of Texas
and under the terms of a written depository agreement with that bank, not to exceed three years to the
stated maturity;
C. Money market funds authorized by the Public Funds Investment Act of the Texas Government Code
Chapter 2256.
D. Texas Local Government Investment Pools authorized by the Public Funds Investment Act of the
Texas Government Code Chapter 2256.
Additional types of securities approved for investment of public funds by Texas state statutes are not eligible
for investment by the City until this Investment Policy has been amended and the amended version approved
by the City Council authorizing investment of these additional types of securities.
Competitive Bidding Requirements
All securities, excluding certificates of deposit, will be purchased or sold after three (3) offers/bids are taken to
verify that the City is receiving fair market value/price for the investment.
Delivery versus Payment
All security transactions, including collateral for repurchase agreements, entered into by the City, shall be
conducted on a delivery versus payment (DVP) basis.
SAFEKEEPING AND COLLATERALIZATION
The laws of the State and prudent treasury management require that all purchased securities be bought on a
delivery versus payment basis and be held in safekeeping by either the City, an independent third-party
financial institution, or the City’s designated depository.
All safekeeping arrangements shall be designed by the Investment Officers and an agreement of the terms
executed in writing. The third-party custodian shall be required to issue safekeeping receipts to the City listing
each specific security, rate, description, maturity, cusip number, and other pertinent information. Each
safekeeping receipt will be clearly marked that the security is held for the City or pledged to the City.
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All securities pledged to the City for certificates of deposit or demand deposits shall be held by an independent
third-party bank domiciled in Texas. The safekeeping bank may be written within the same holding company
as the bank, from which the securities are pledged.
Collateralization
Collateralization shall be required on all public funds of the City over the FDIC insurance coverage limit, and
in order to anticipate market changes and provide a level of additional security for all funds, the collateralized
level required will be 102% of the market value of the principal accrued interest.
PERFORMANCE EVALUATION AND REPORTING
The Investment Officers shall submit quarterly and annual reports to the City Council containing a written report
of investment transactions and investment positions as of the date of report. The report will be prepared jointly
by all involved in the investment activity and be signed by the Investment Officer(s).
DEPOSITORIES
The City will designate one banking institution through a competitive process as its central banking service
provider. This institution will be used for normal banking services including disbursements, deposits, and
lockbox. As a matter of ensuring liquidity and security should the funds deposited with the designated bank
be temporarily unavailable, the City will maintain an emergency reserve in another qualified bank.
INVESTMENT POLICY ADOPTION BY CITY COUNCIL
The City’s Investment Policy shall be formally approved and adopted by resolution of the City Council and
reviewed annually in accordance with the provisions of the Public Funds Investment Act of the Texas
Government Code Chapter 2256.
AMENDMENT
In the event Texas state law changes and the City cannot invest in the investments described by this policy,
this policy shall automatically be conforming to existing law.
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DEBT SERVICE SCHEDULES
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 37,400 7,180 44,580 72,600 13,940 86,540 110,000 21,120 131,120
2025 39,100 5,536 44,636 75,900 10,744 86,644 115,000 16,280 131,280
2026 42,500 3,814 46,314 82,500 7,406 89,906 125,000 11,220 136,220
2027 44,200 1,944 46,144 85,800 3,776 89,576 130,000 5,720 135,720
Total 163,200 18,474 181,674 316,800 35,866 352,666 480,000 54,340 534,340
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 - - - 290,000 160,750 450,750 290,000 160,750 450,750
2025 - - - 300,000 151,900 451,900 300,000 151,900 451,900
2026 - - - 310,000 142,750 452,750 310,000 142,750 452,750
2027 - - - 320,000 132,900 452,900 320,000 132,900 452,900
2028 - - - 330,000 121,925 451,925 330,000 121,925 451,925
2029 - - - 340,000 110,200 450,200 340,000 110,200 450,200
2030 - - - 355,000 97,594 452,594 355,000 97,594 452,594
2031 - - - 370,000 84,000 454,000 370,000 84,000 454,000
2032 - - - 380,000 69,937 449,937 380,000 69,937 449,937
2033 - - - 395,000 55,406 450,406 395,000 55,406 450,406
2034 - - - 410,000 40,313 450,313 410,000 40,313 450,313
2035 - - - 425,000 24,656 449,656 425,000 24,656 449,656
2036 - - - 445,000 8,344 453,344 445,000 8,344 453,344
Total - - - 4,670,000 1,200,675 5,870,675 4,670,000 1,200,675 5,870,675
Purpose: to acquire and renovate a building and parking area to be used by the City’s public works department; to purchase phone, alarm
and computer equipment and office furniture for such building; and professional services rendered in connection with this project.
Purpose: to pay for rehabilitation, reconstruction, addition and expansion of the waste water treatment plant; rehabilitation and construction
of wastewater lift stations and wastewater lines; construction of water lines and associated equipment and facilities rehabilitation,
reconstruction and construction of streets and drainage; rehabilitation of municipal facilities; and professional services rendered in
connection with this project.
General Fund 34% Enterprise Fund: 66% Total
Certificates of Obligation, Series 2015
Enterprise Fund: 100% Total
Certificates of Obligation, Series 2007
General Fund: 0%
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Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 - - - 115,000 361,050 476,050 115,000 361,050 476,050
2025 - - - 115,000 357,600 472,600 115,000 357,600 472,600
2026 - - - 115,000 353,000 468,000 115,000 353,000 468,000
2027 - - - 390,000 348,400 738,400 390,000 348,400 738,400
2028 - - - 545,000 332,800 877,800 545,000 332,800 877,800
2029 - - - 560,000 311,000 871,000 560,000 311,000 871,000
2030 - - - 585,000 288,600 873,600 585,000 288,600 873,600
2031 - - - 605,000 265,200 870,200 605,000 265,200 870,200
2032 - - - 630,000 241,000 871,000 630,000 241,000 871,000
2033 - - - 660,000 215,800 875,800 660,000 215,800 875,800
2034 - - - 1,010,000 189,400 1,199,400 1,010,000 189,400 1,199,400
2035 - - - 1,050,000 149,000 1,199,000 1,050,000 149,000 1,199,000
2036 - - - 1,090,000 107,000 1,197,000 1,090,000 107,000 1,197,000
2037 - - - 1,585,000 63,400 1,648,400 1,585,000 63,400 1,648,400
Total - - - 9,055,000 3,583,250 12,638,250 9,055,000 3,583,250 12,638,250
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 225,000 23,300 248,300 - - - 225,000 23,300 248,300
2025 235,000 14,300 249,300 - - - 235,000 14,300 249,300
2026 245,000 4,900 249,900 - - - 245,000 4,900 249,900
Total 705,000 42,500 747,500 - - - 705,000 42,500 747,500
Purpose: to refund certain obligations (Combination Tax & Revenue Certificates of Obligations, Series 2009) of the City, and professional
services related thereto.
Purpose: to pay for the restoration, replacement, rehabilitation, and expansion of the wastewater and water systems, including the
treatment plant; street and drainable improvements; and professional services related thereto.
Certificates of Obligation, Series 2017
General Obligation Refunding Bonds, Series 2019
Enterprise Fund: 100% TotalGeneral Fund: 0%
General Fund 100% Enterprise Fund: 0% Total
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Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 - - - 320,000 550,750 870,750 320,000 550,750 870,750
2025 - - - 345,000 541,150 886,150 345,000 541,150 886,150
2026 - - - 395,000 534,250 929,250 395,000 534,250 929,250
2027 - - - 140,000 526,350 666,350 140,000 526,350 666,350
2028 - - - 135,000 523,550 658,550 135,000 523,550 658,550
2029 - - - 160,000 519,500 679,500 160,000 519,500 679,500
2030 - - - 160,000 514,700 674,700 160,000 514,700 674,700
2031 - - - 185,000 509,900 694,900 185,000 509,900 694,900
2032 - - - 260,000 504,350 764,350 260,000 504,350 764,350
2033 - - - 290,000 493,950 783,950 290,000 493,950 783,950
2034 - - - 290,000 482,350 772,350 290,000 482,350 772,350
2035 - - - 320,000 470,750 790,750 320,000 470,750 790,750
2036 - - - 370,000 457,950 827,950 370,000 457,950 827,950
2037 - - - 395,000 446,850 841,850 395,000 446,850 841,850
2038 - - - 1,620,000 435,000 2,055,000 1,620,000 435,000 2,055,000
2039 - - - 1,665,000 386,400 2,051,400 1,665,000 386,400 2,051,400
2040 - - - 1,715,000 336,450 2,051,450 1,715,000 336,450 2,051,450
2041 - - - 1,765,000 285,000 2,050,000 1,765,000 285,000 2,050,000
2042 - - - 1,820,000 232,050 2,052,050 1,820,000 232,050 2,052,050
2043 - - - 1,875,000 177,450 2,052,450 1,875,000 177,450 2,052,450
2044 - - - 1,930,000 121,200 2,051,200 1,930,000 121,200 2,051,200
2045 - - - 1,990,000 63,300 2,053,300 1,990,000 63,300 2,053,300
2046 - - - 120,000 3,600 123,600 120,000 3,600 123,600
Total - - - 18,265,000 9,116,800 27,381,800 18,265,000 9,116,800 27,381,800
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 31,200 5,134 36,334 228,800 37,652 266,452 260,000 42,786 302,786
2025 30,600 4,956 35,556 224,400 36,348 260,748 255,000 41,304 296,304
2026 31,200 4,690 35,890 228,800 34,395 263,195 260,000 39,085 299,085
2027 31,800 4,341 36,141 233,200 31,833 265,033 265,000 36,174 301,174
2028 31,800 3,889 35,689 233,200 28,521 261,721 265,000 32,410 297,410
2029 33,000 3,390 36,390 242,000 24,860 266,860 275,000 28,250 303,250
2030 33,000 2,786 35,786 242,000 20,431 262,431 275,000 23,217 298,217
2031 34,200 2,149 36,349 250,800 15,761 266,561 285,000 17,910 302,910
2032 34,800 1,472 36,272 255,200 10,795 265,995 290,000 12,267 302,267
2033 34,800 741 35,541 255,200 5,436 260,636 290,000 6,177 296,177
Total 326,400 33,548 359,948 2,393,600 246,031 2,639,631 2,720,000 279,579 2,999,579
Purpose: to refund certain obligations (Combination Tax & Revenue Certificates of Obligations, Series 2013) of the City, and professional
services related thereto.
Purpose: to pay for the expansion and improvements to the City’s waster and sewer system; system renovations and line relocations to
the City’s electric utility system; city-wide street repairs and improvements; and professional services related thereto.
Certificates of Obligation, Series 2021A
General Fund: 0% Enterprise Fund: 100% Total
General Fund: 0% Enterprise Fund: 100% Total
Certificates of Obligation, Series 2021B
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Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 646,000 175,454 821,454 - - - 646,000 175,454 821,454
2025 670,000 151,108 821,108 - - - 670,000 151,108 821,108
2026 695,000 125,856 820,856 - - - 695,000 125,856 820,856
2027 722,000 99,641 821,641 - - - 722,000 99,641 821,641
2028 749,000 72,428 821,428 - - - 749,000 72,428 821,428
2029 777,000 44,197 821,197 - - - 777,000 44,197 821,197
2030 806,000 14,911 820,911 - - - 806,000 14,911 820,911
Total 5,065,000 683,595 5,748,595 - - - 5,065,000 683,595 5,748,595
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 - - - - 211,630 211,630 - 211,630 211,630
2025 - - - 217,056 217,056 - 217,056 217,056
2026 - - - 217,056 217,056 - 217,056 217,056
2027 - - - 217,056 217,056 - 217,056 217,056
2028 - - - 217,056 217,056 - 217,056 217,056
2029 - - - 217,056 217,056 - 217,056 217,056
2030 - - - 217,056 217,056 - 217,056 217,056
2031 - - - 130,000 217,056 347,056 130,000 217,056 347,056
2032 - - - 135,000 210,556 345,556 135,000 210,556 345,556
2033 - - - 140,000 203,806 343,806 140,000 203,806 343,806
2034 - - - 150,000 196,806 346,806 150,000 196,806 346,806
2035 - - - 155,000 189,306 344,306 155,000 189,306 344,306
2036 - - - 165,000 181,556 346,556 165,000 181,556 346,556
2037 - - - 170,000 173,306 343,306 170,000 173,306 343,306
2038 - - - 180,000 164,806 344,806 180,000 164,806 344,806
2039 - - - 190,000 155,806 345,806 190,000 155,806 345,806
2040 - - - 195,000 146,306 341,306 195,000 146,306 341,306
2041 - - - 205,000 138,506 343,506 205,000 138,506 343,506
2042 - - - 215,000 130,306 345,306 215,000 130,306 345,306
2043 - - - 220,000 121,706 341,706 220,000 121,706 341,706
2044 - - - 230,000 112,906 342,906 230,000 112,906 342,906
2045 - - - 240,000 103,706 343,706 240,000 103,706 343,706
2046 - - - 250,000 94,106 344,106 250,000 94,106 344,106
2047 - - - 260,000 84,106 344,106 260,000 84,106 344,106
2048 - - - 270,000 73,706 343,706 270,000 73,706 343,706
2049 - - - 280,000 62,906 342,906 280,000 62,906 342,906
2050 - - - 295,000 51,356 346,356 295,000 51,356 346,356
2051 - - - 305,000 39,188 344,188 305,000 39,188 344,188
2052 - - - 315,000 26,606 341,606 315,000 26,606 341,606
2053 - - - 330,000 13,613 343,613 330,000 13,613 343,613
Total - - - 5,025,000 4,405,993 9,430,993 5,025,000 4,405,993 9,430,993
Limited Tax Notes, Series 2023A
Purpose: to purchase vehicles, equipment, real property for use by the City
General Fund: 100% Enterprise Fund: 0% Total
Certificates of Obligation, Series 2023B
Purpose: purchase of real property for use by water, wastewater, and electric improvements.
General Fund: 0% Enterprise Fund: 100% Total
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Item 11.
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 160,000 537,327 697,327 - - - 160,000 537,327 697,327
2025 155,000 542,401 697,401 - - - 155,000 542,401 697,401
2026 165,000 534,511 699,511 - - - 165,000 534,511 699,511
2027 170,000 526,443 696,443 - - - 170,000 526,443 696,443
2028 180,000 518,129 698,129 - - - 180,000 518,129 698,129
2029 190,000 509,328 699,328 - - - 190,000 509,328 699,328
2030 200,000 499,827 699,827 - - - 200,000 499,827 699,827
2031 205,000 489,828 694,828 - - - 205,000 489,828 694,828
2032 220,000 479,577 699,577 - - - 220,000 479,577 699,577
2033 230,000 468,578 698,578 - - - 230,000 468,578 698,578
2034 240,000 457,078 697,078 - - - 240,000 457,078 697,078
2035 255,000 444,237 699,237 - - - 255,000 444,237 699,237
2036 265,000 430,595 695,595 - - - 265,000 430,595 695,595
2037 280,000 416,418 696,418 - - - 280,000 416,418 696,418
2038 295,000 401,438 696,438 - - - 295,000 401,438 696,438
2039 310,000 386,655 696,655 - - - 310,000 386,655 696,655
2040 330,000 368,756 698,756 - - - 330,000 368,756 698,756
2041 345,000 350,775 695,775 - - - 345,000 350,775 695,775
2042 356,000 331,973 687,973 - - - 356,000 331,973 687,973
2043 385,000 312,080 697,080 - - - 385,000 312,080 697,080
2044 405,000 291,098 696,098 - - - 405,000 291,098 696,098
2045 430,000 268,620 698,620 - - - 430,000 268,620 698,620
2046 455,000 244,755 699,755 - - - 455,000 244,755 699,755
2047 480,000 219,503 699,503 - - - 480,000 219,503 699,503
2048 505,000 192,862 697,862 - - - 505,000 192,862 697,862
2049 530,000 164,835 694,835 - - - 530,000 164,835 694,835
2050 560,000 135,420 695,420 - - - 560,000 135,420 695,420
2051 595,000 104,340 699,340 - - - 595,000 104,340 699,340
2052 625,000 71,318 696,318 - - - 625,000 71,318 696,318
2053 669,000 36,630 705,630 - - - 669,000 36,630 705,630
Total 10,190,000 10,735,335 20,925,335 - - - 10,190,000 10,735,335 20,925,335
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 49,867 1,668 51,535 - - - 49,867 1,668 51,535
Total 49,867 1,668 51,535 - - - 49,867 1,668 51,535
General Fund: 100% Enterprise Fund: 0% Total
Spirit of Texas Street Equipment
Purpose: to purchase rolling stock and heavy equipment to be used in the City’s street department.
Certificates of Obligation, Series 2023C
Purpose: purchase of real property for future development by the City.
General Fund: 100% Enterprise Fund: 0% Total
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Item 11.
Fiscal
Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 1,149,467 750,063 1,899,530 1,026,400 1,335,772 2,362,172 2,175,867 2,085,835 4,261,702
2025 1,129,700 718,301 1,848,001 1,060,300 1,314,798 2,375,098 2,190,000 2,033,099 4,223,099
2026 1,178,700 673,771 1,852,471 1,131,300 1,288,857 2,420,157 2,310,000 1,962,628 4,272,628
2027 968,000 632,369 1,600,369 1,169,000 1,260,315 2,429,315 2,137,000 1,892,684 4,029,684
2028 960,800 594,446 1,555,246 1,243,200 1,223,852 2,467,052 2,204,000 1,818,298 4,022,298
2029 1,000,000 556,915 1,556,915 1,302,000 1,182,616 2,484,616 2,302,000 1,739,531 4,041,531
2030 1,039,000 517,524 1,556,524 1,342,000 1,138,381 2,480,381 2,381,000 1,655,905 4,036,905
2031 239,200 491,977 731,177 1,540,800 1,091,917 2,632,717 1,780,000 1,583,894 3,363,894
2032 254,800 481,049 735,849 1,660,200 1,036,638 2,696,838 1,915,000 1,517,687 3,432,687
2033 264,800 469,319 734,119 1,740,200 974,398 2,714,598 2,005,000 1,443,717 3,448,717
2034 240,000 457,078 697,078 1,860,000 908,869 2,768,869 2,100,000 1,365,947 3,465,947
2035 255,000 444,237 699,237 1,950,000 833,712 2,783,712 2,205,000 1,277,949 3,482,949
2036 265,000 430,595 695,595 2,070,000 754,850 2,824,850 2,335,000 1,185,445 3,520,445
2037 280,000 416,418 696,418 2,150,000 683,556 2,833,556 2,430,000 1,099,974 3,529,974
2038 295,000 401,438 696,438 1,800,000 599,806 2,399,806 2,095,000 1,001,244 3,096,244
2039 310,000 386,655 696,655 1,855,000 542,206 2,397,206 2,165,000 928,861 3,093,861
2040 330,000 368,756 698,756 1,910,000 482,756 2,392,756 2,240,000 851,512 3,091,512
2041 345,000 350,775 695,775 1,970,000 423,506 2,393,506 2,315,000 774,281 3,089,281
2042 356,000 331,973 687,973 2,035,000 362,356 2,397,356 2,391,000 694,329 3,085,329
2043 385,000 312,080 697,080 2,095,000 299,156 2,394,156 2,480,000 611,236 3,091,236
2044 405,000 291,098 696,098 2,160,000 234,106 2,394,106 2,565,000 525,204 3,090,204
2045 430,000 268,620 698,620 2,230,000 167,006 2,397,006 2,660,000 435,626 3,095,626
2046 455,000 244,755 699,755 370,000 97,706 467,706 825,000 342,461 1,167,461
2047 480,000 219,503 699,503 260,000 84,106 344,106 740,000 303,609 1,043,609
2048 505,000 192,862 697,862 270,000 73,706 343,706 775,000 266,568 1,041,568
2049 530,000 164,835 694,835 280,000 62,906 342,906 810,000 227,741 1,037,741
2050 560,000 135,420 695,420 295,000 51,356 346,356 855,000 186,776 1,041,776
2051 595,000 104,340 699,340 305,000 39,188 344,188 900,000 143,528 1,043,528
2052 625,000 71,318 696,318 315,000 26,606 341,606 940,000 97,924 1,037,924
2053 669,000 36,630 705,630 330,000 13,613 343,613 999,000 50,243 1,049,243
Total 16,499,467 11,515,120 28,014,587 39,725,400 18,588,615 58,314,015 56,224,867 30,103,735 86,328,602
TotalGeneral Fund Enterprise Fund
Total Debt
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STANDARD & POORS RATING REPORT
The City of Sanger was assigned a rating of AA+/Stable upon
the issuance of the series 2023 bonds.
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2023 TAX RATE CALCULATION WORKSHEET
Texas Tax Code §26.04(c) requires the calculation of the no-new-revenue (NNR) tax rate and voter-approval tax rate for
the taxing unit. These tax rates are expressed in dollars per $100 of taxable value calculated. The calculation process
starts after the chief appraiser delivers to the taxing unit the certified appraisal roll and the estimated values of properties
under protest. Texas Tax Code § 26.04(e-5) requires this calculation form be included in the annual budget document.
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GLOSSARY OF TERMS
Accrual Basis of Accounting
The basis of accounting whereby revenue projections
are developed recognizing revenues expected to be
earned in the period, and expenditure estimates are
developed for all expenses anticipated to be incurred
during the last fiscal year.
Ad Valorem
Latin for “according to the value of.” Refers to the tax
assessed against real (land and building) and
personal (equipment and furniture) property.
Appropriation
A legal authorization granted by a legislative body to
make expenditures and to incur obligations for specific
purposes. An appropriation is usually limited in the
amount and as to the time when it may be expended.
Assessed Valuation
A valuation set upon real estate and certain personal
property by the appraisal district as a basis for levying
property taxes.
Assets
Resources owned or held by a government which has
monetary value.
Audit
The annual formal examination of the City’s financial
statement by an independent third-party accounting
firm.
Balanced Budget
A budget that is resources (revenues, fund balance)
that equals, or is greater than, uses
(expenditures/expenses, capital outlay).
Basis of Accounting
The timing method used in the recognition of revenues
and expenditures for financial reporting purposes.
Bond
A written promise to pay a specified sum of money at
a specified date or dates in the future, called the
maturity date(s), together with periodic interest at a
specified rate.
Budget
A plan of financial operation embodying an estimate of
proposed expenditures for any given period and the
proposed means of financing them.
Capital Expenditures/ Outlays
An acquisition or an improvement that will have a life
of more than one year and cost more than $5,000.
Repairs that do not extend the life of an asset do not
qualify.
Capital Project
A specific project in the Capital Projects Fund or in the
Enterprise Capital Projects Fund. These major
projects (e.g., parks, buildings, streets, water lines)
have a long-term nature and are constructed for the
public good.
Capital Projects Funds
Funds that have been created to account for financial
resources to be used to acquire or construct major
capital projects (see above).
Cash Basis of Accounting
The method of accounting under which revenues are
recorded when received and expenditures are
recorded when paid.
CIP
Acronym for Capital Improvement Plan.
CCN
A Certificate of Convenience and Necessity (CCN)
gives a public utility the exclusive right to provide retail
utility service to an identified geographic area, referred
to as the certified service area.
DATCU
Acronym for Denton Area Teachers Credit Union.
Debt Service
Payment of interest and repayment of principle to
holders of a government’s debt instruments.
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Debt Service Fund
A fund established to account for the accumulation of
resources for, and the payment of, general long-term
debt principal and interest. The Town has no debt;
therefore, no debt service fund budget is presented.
DFW
Acronym for The Dallas - Fort Worth area.
EMS
Acronym for Emergency Medical Services.
Encumbrances
Commitments related to unperformed (executory)
contracts for goods and services.
Enterprise Fund
A proprietary fund type used to report activity for
which a fee is charged to external users for goods or
services.
ERCOT
Acronym for Electric Reliability Council of Texas.
Expenditures
Decreases in net financial resources. Expenditures
include current operating expenses which require the
current or future use of net current assets, debt
service, and capital outlays.
FM
Designation for Farm to Market road.
Fiduciary Fund
A fund type used to report assets held in a trustee or
agency position for other entities.
Fund
An independent fiscal and accounting entity with a
self-balancing set of accounts recording cash and/or
other resources together with all liabilities, obligations,
reserves, and equities which are segregated for the
purpose of carrying on specific activities or attaining
certain objectives.
Fund Balance (Equity)
The difference between fund assets and fund liabilities
reported in the Town’s governmental funds. For
Budget presentation purposes, Fund Balance shall be
defined as Unassigned Fund Balance for
governmental funds and as Net Working Capital for
proprietary funds.
FY
Acronym for Fiscal Year.
GAAP
Acronym for Generally Accepted Accounting
Principles, which are a collection of rules and
procedures that set the basis for the fair presentation
of financial statements. The accounting and reporting
policies of the Town conform to the GAAP applicable
to state and local governments.
GASB
Acronym for Government Accounting Standards
Board, an independent, non-profit agency responsible
for the promulgation of accounting and financial
reporting procedures for governmental entities.
General Fund
General Operating Fund of the Town, accounting for
the resources and expenditures related to the
generally recognized governmental services provided.
Governmental Funds
Funds generally used to account for tax-supported
activities. There are five (5) types of governmental
funds; the general fund, special revenue funds, debt
services funds, capital projects funds and permanent
funds.
HOT
Acronym for Hotel Occupancy Tax.
I&I
Acronym for Inflow & Infiltration. Inflow happens when
groundwater and stormwater seep into sanitary sewer
systems through private and public defects within the
collection system. Infiltration is when groundwater
enters the sanitary sewer system through faulty pipes
or manholes.
I&S
Acronym for Interest & Sinking.
Infrastructure
Public domain fixed assets such as roads, bridges,
curbs and gutters, streets and sidewalks, drainage
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systems, lighting systems and similar assets that are
immovable and of value only to the government unit.
Internal Service Fund
A fund used to account for the financing of goods or
services provided by one department or agency to
other departments or agencies of a government, or to
other governments, on a cost-reimbursement basis.
The Town’s Equipment Replacement, Technology
Replacement and Building Maintenance & Investment
Funds are internal service funds.
MICU
Acronym for Mobile Intensive Care Unit.
M&O
Acronym for Maintenance & Operations
Major Fund
A fund whose revenues, expenditures, assets or
liabilities are greater than ten percent of
corresponding totals and at least five percent of the
aggregate amount for all governmental and enterprise
funds.
Modified Accrual
A combination of cash basis and accrual basis.
Revenues are recognized when they are (1)
measurable and (2) available. Expenditures are fully
accrued as they are measurable when they are
incurred.
No-New-Revenue (NNR) Tax Rate
The no-new-revenue tax rate enables the public to
evaluate the relationship between taxes for the prior
year and for the current year, based on a tax rate that
would produce the same amount of taxes if applied to
the same properties taxed in both years.
Ordinance
A formal legislative enactment by the governing body
of a municipality. If it is not in conflict with any higher
form of law, such as a state statute or constitutional
provision, it has the full force and effect of law within
the boundaries of the municipality to which it applies.
The difference between an ordinance and a resolution
is that the latter requires less legal formality and has a
lower legal status. Revenue raising measures, such
as the imposition of taxes, special assessments and
service charges, usually require ordinances.
P&Z
Acronym for Planning & Zoning.
Proprietary Fund
A fund type used to account for activities that involve
business-like operations.
R&M
Acronym for Repairs & Maintenance.
Revenues
Increases in net financial resources. Revenues
include the receipt of assets for goods sold or services
provided in the current reporting period,
intergovernmental grants, and interest income.
SCBA
Self-contained Breathing Apparatus
Special Revenue Fund
A fund used to account for the proceeds of specific
revenue sources (other than expendable trusts or
major capital projects) that are legally restricted to
expenditure for specifies purposes. GAAP only require
the use of special revenue funds when legally
mandated. These include the Court Technology and
Court Security Funds.
SWOT
Acronym for an analysis of the City’s Strengths,
Weaknesses, Opportunities and Threats.
Tax Levy
The total amount of taxes imposed by the Town of
taxable property within in its boundaries.
Tax Rate
The dollar rate for taxes levied for each $100 of
assessed valuation.
TBD
Acronym for To Be Determined.
TXDOT
Acronym for Texas Department of Transportation.
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Transfer
The movement of monies from one fund, activity,
department, or account to another. This includes
budgetary and/or movement of assets.
Voter-Approval Tax Rate
The voter-approval tax rate is a calculated maximum
rate allowed by law without voter approval. The
calculation splits the voter-approval tax rate into two
separate components - a no-new-revenue
maintenance and operations (M&O) rate and a debt
service rate.
WW
Acronym for Waste Water.
WWTP
Abbreviation for Waste Water Treatment Plant.
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CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Clayton Gray, Finance Director
AGENDA ITEM: Consideration and possible action on Ordinance 08-20-23, setting the City's Ad
Valorem tax rate at $0.689747/$100 of taxable assessed valuation for the Fiscal
Year beginning October 1, 2023, and ending September 30, 2024.
SUMMARY:
This Ordinance sets the tax rate for the 2023-2024 fiscal year at $0.689747/$100 valuation, which
is an increase from the current rate of $0.589497/$100.
Rate 2022-2023 2023-2024 Change
M&O Rate $0.575208 $0.560957 ($0.014251)
Debt Rate $0.014289 $0.128790 $0.114501
Total Rate $0.589497 $0.689747 $0.100250
The tax rate is as follows: $0.560957 for maintenance and operations and $0.128790 for general
obligation debt.
Inc compliance with the Texas Property Tax Code, the City published required notices regarding the
proposed tax rate in The Denton Record-Chronicle.
Notice of the proposed tax rate has been available to the public on the City’s website.
A public hearing regarding the proposed tax rate was held on August 14, 2023.
FISCAL INFORMATION:
N/A
RECOMMENDED MOTION OR ACTION:
Staff recommends approval of Ordinance 08-20-23.
Under Section 26.05(b) of the Texas Property Tax Code, the motion to adopt this ordinance must
be made in the following form: "I move that the property tax rate be increased by the
adoption of a tax rate of $0.689747per $100, which is effectively a 28.82% percent
increase in the tax rate.”
The vote on the ordinance must be a record vote of the City Council.
ATTACHMENTS:
Ordinance 08-20-23 Levying a Property Tax Rate
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Ordinance 08-20-23 Levying a Property Tax Rate Page 1 of 2
CITY OF SANGER, TEXAS
ORDINANCE No. 08-20-23
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, LEVYING
A TAX RATE FOR THE GENERAL GOVERNMENT FOR THE FISCAL YEAR 20 23-
2024 AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sanger (the “City”) is a home rule municipality regulated by state
law and Charter; and
WHEREAS, the City Council of the City of Sanger finds that a tax rate of $0.689747 per
$100 valuation for the Fiscal Year 2023-2024, hereinafter levied for current expenses of the City
and general improvements of the City and its property, must be levied to provide the revenue
requirements of the budget for the ensuing year; and
WHEREAS, all statutory and constitutional requirements for the levy and assessment of
ad valorem taxes have been completed in due and correct time and all requirements of the Sanger
Charter have been met; and
WHEREAS, the City Council finds that the passage of this Ordinance is in the best interest
of the citizens of Sanger.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1: That the City Council does hereby levy and adopt the tax rate on $100
assessed valuation for the City for maintenance and operation of the City government for the tax
year 2032- 2024 as follows:
$0.560957/$100
SECTION 2: That the City Council does hereby levy and adopt the tax rate on $100
assessed valuation for the City for debt service for City government for the tax year 2022-2023 as
follows:
$0.128790/$100
SECTION 3. That, because the total amount of revenue generated from taxes to fund
maintenance and operations will be greater than last year and because the tax rate exceeds the
effective maintenance and operations rate, the following statements are made as required by
Section 26.05 of the Texas Tax Code: THIS TAX RATE WILL RAISE MORE TAXES FOR
MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE. THE TAX
RATE WILL EFFECTIVELY BE RAISED BY 7.45 PERCENT AND WILL RAISE TAXES
FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY
APPROXIMATELY $38.88.
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Ordinance 08-20-23 Levying a Property Tax Rate Page 2 of 2
SECTION 4. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance of any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
SECTION 5. Any person, firm or corporation who shall violate any of the provisions of
this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance
with the general penalty provision found in The Code of Ordinances, Section 1.109 General
Penalty for Violations of Code.
SECTION 6. This ordinance will take effect immediately from and after its passage and
the publication of the caption, as the law and Charter in such cases provide.
SECTION 7. The City Council of the City of Sanger, Texas met in a public meeting on
August 21, 2023, and adopted this ordinance with a majority vote as follows:
Council Member Marissa Barrett AYE ___ NAY ___ ABSTAIN ___ ABSENT ___
Council Member Gary Bilyeu AYE ___ NAY ___ ABSTAIN ___ ABSENT ___
Council Member Dennis Dillon AYE ___ NAY ___ ABSTAIN ___ ABSENT ___
Council Member Allen Chick AYE ___ NAY ___ ABSTAIN ___ ABSENT ___
Council Member Victor Gann AYE ___ NAY ___ ABSTAIN ___ ABSENT ___
PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this 21st
day of August 2023.
APPROVED:
________________________________
ATTEST: Thomas E. Muir, Mayor
________________________________ APPROVED TO FORM:
Kelly Edwards, City Secretary
________________________________
Hugh Coleman, City Attorney
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CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Clayton Gray, Finance Director
AGENDA ITEM: Consideration and possible action on Ordinance 08-22-23, ratifying the property
tax increase reflected in the fiscal year 2023-2024 budget.
SUMMARY:
The proposed tax rate of $0.689747/$100 of taxable assessed valuation is an increase from the
current tax rate of $0.589497/$100 of taxable assessed valuation.
The increased tax rate and the increase in property values from last year will result in the City
receiving more revenues in property tax.
Section 102.007(c) of the Local Government Code requires a governing body that adopts a budget
that raises more revenue from property taxes than in the previous year to ratify, by a separate
vote, the property tax increase reflected in the budget. A vote under this subsection is in addition
to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter
26, Tax Code, or other law. The proposed 2023-2024 budget will raise more revenue from property
taxes than in the previous year, and therefore requires a separate vote of the City Council to ratify
the property tax increase reflected in the budget.
FISCAL INFORMATION:
N/A
RECOMMENDED MOTION OR ACTION:
Staff recommends approval of Ordinance 08-22-23.
ATTACHMENTS:
Ordinance 08-22-23 Ratifying a Property Tax Increase
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Ordinance 08-22-23 Ratifying a Property Tax Increase Page 1 of 2
CITY OF SANGER, TEXAS
ORDINANCE No. 08-22-23
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
RATIFYING THE PROPERTY TAX REVENUE INCREASE IN THE 2023-24 BUDGET
AS A RESULT OF THE CITY RECEIVING MORE REVENUES FROM PROPERTY
TAXES IN THE 2023-2024 BUDGET THAN IN THE PREVIOUS FISCAL YEAR; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sanger (the “City”) is a home rule municipality regulated by state
law and Charter; and
WHEREAS, Texas Local Government Code Section 102.007 , requires the City Council
to ratify by a separate vote and providing the necessary disclosure language in the ratification,
when there is an increase to the property tax revenues in the proposed budget as compared to the
previous year; and,
WHEREAS, the City's 2023-2024 Budget has an increase in property tax revenues as
compared to the previous year; and
WHEREAS, as a result of the approval of the 2023-2024 Budget, the City Council finds
that it must ratify the increased revenue from property taxes; and
WHEREAS, the City Council finds that passage of this Ordinance is in the best interest of
the citizens of Sanger.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1: That the City Council, as the governing body of the City of Sanger, Texas,
having adopted the Fiscal Year 2023-2024 annual Budget that will require raising more revenue
from property taxes than in the previous year, hereby ratifies the property tax increase reflected in
the Fiscal Year 2023-2024 Annual Budget.
SECTION 2. That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance of any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
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Ordinance 08-22-23 Ratifying a Property Tax Increase Page 2 of 2
SECTION 5. This ordinance will take effect immediately from and after its passage and
the publication of the caption, as the law and Charter in such cases provide.
PASSED AND APPROVED by the City Council of the City of Sanger, Texas on this 21st
day of August 2023.
APPROVED:
________________________________
ATTEST: Thomas E. Muir, Mayor
________________________________ APPROVED TO FORM:
Kelly Edwards, City Secretary
________________________________
Hugh Coleman, City Attorney
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CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Clayton Gray, Finance Director
AGENDA ITEM: Consideration and possible action on Ordinance 08-21-23 amending the Fee
Schedule, Appendix A, Article 4.00 Utility Related Fees, Section 4.307 Sewer
Service Rates; providing for the repeal of all ordinances in conflict; providing for
a severability clause; and providing a savings clause; authorizing publication;
and establishing an effective date.
SUMMARY:
On August 7, 2023, City Council approved Ordinance 08-15-23, amending the Fee Schedule for
utility rates.
Section 4.307 (1) (b) identified the “Maximum monthly charge” for residential sewer service as
$70.00, which was the previous maximum. This number should have been $97.00.
Ordinance 08-21-23 is to correct this error.
FISCAL INFORMATION:
Budgeted: NO Amount: N/A GL Account: N/A
RECOMMENDED MOTION OR ACTION:
Staff recommends approval of Ordinance 08-21-23
ATTACHMENTS:
Ordinance 08-21-23
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Ordinance 08-21-23 Amending the Fee Schedule Sewer Service Rates
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CITY OF SANGER, TEXAS
ORDINANCE 08-21-23
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON
COUNTY, TEXAS, AMENDING THE FEE SCHEDULE, APPENDIX A, FEE SCHEDULE,
SECTION 4.307 SEWER SERVICE RATES; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING
FOR A SEVERABILITY CLAUSE; AND PROVIDING A SAVINGS CLAUSE;
AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Sanger (the “City”) is a home rule municipality regulated by state
law and Charter; and
WHEREAS, the City Council approved Ordinance 08-15-23 adopting sewer service
rates on August 7, 2023; and
WHEREAS, the City of Sanger has determined that the fees proposed are sufficient to
cover the City’s expenses; and
WHEREAS, the City Council finds that the passage of this Ordinance is in the best interest
of the citizens of Sanger.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS AMENDS :
SECTION 1. That Section 4.307 be amended as follows:
4.307 Sewer Service Rates.
The rates to be charged by the city for sanitary sewer service are hereby established as follows:
(1) Residential
(a) Residential customers shall include all residential type users including, but not limited
to, single-family residences, apartment units, trailer court units, duplexes, or any other
service primarily intended for domestic or residential use.
(b) All residential customers of municipal wastewater facilities will be charged the
following rates:
$37.41 minimum per unit served for 0–1,000 gallons
$5.31 per thousand gallons 1,001–9,999 gallons
$5.89 per thousand gallons 10,000+ gallons
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Item 14.
Ordinance 08-21-23 Amending the Fee Schedule Sewer Service Rates
Page 2 of 3
$97.00 Maximum monthly charge
(c) Multifamily Dwellings. The amount due for multifamily dwellings shall be the
residential rate multiplied by the number of occupied dwelling units as computed for water
that month.
(d) Manufactured Home Parks. The amount due for manufactured home parks shall be the
residential rate multiplied by the number of occupied dwelling units as computed for water
that month.
(2) Commercial
(a) Commercial customers shall include commercial users such as, but not limited to,
restaurants, cafes, carwashes, schools, hospitals, nursing homes, offices, hotels, motels,
laundries, grocery stores, department stores, and other commercial business operations as
may be identified as not a residential type user.
(b) All commercial customers of municipal wastewater facilities shall be charged the
following rates:
3/4" meter $55.06 minimum per unit served for 0–1,000
gallons
1" meter $60.25 minimum per unit served for 0–1,000
gallons
1-1/2" meter $68.55 minimum per unit served for 0–1,000
gallons
2" meter $83.39 minimum per unit served for 0–1,000
gallons
3" meter $102.83 minimum per unit served for 0–1,000
gallons
4" meter $190.84 minimum per unit served for 0–1,000
gallons
6" meter $253.66 minimum per unit served for 0–1,000
gallons
8" meter $334.78 minimum per unit served for 0–1,000
gallons
1,001–9,999 gallons $5.31 per thousand gallons
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Ordinance 08-21-23 Amending the Fee Schedule Sewer Service Rates
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10,000+ gallons $5.89 per thousand gallons
(3) Multiunit Commercial Structures. Where commercial tenants are served by a single water
meter, the total water usage will be divided by the number of tenants, the bill calculated
from the per tenant usage derived therefore shall be multiplied by the number of tenants to
determine the amount due . The minimum per unit charge will be $55.06.
(4) Without Water Service. Customers without city water service will be charged $70.38 per
month if consumption is not provided by the entity providing water.
SECTION 2. That all matters stated in the preamble are found to be true and correct
and are incorporated herein as if copied in their entirety.
SECTION 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases, and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance or any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
SECTION 4. That this Ordinance shall be cumulative of all other City Ordinances and all other
provisions of other Ordinances adopted by the City which are inconsistent with the terms or
provisions of this Ordinance are hereby repealed.
SECTION 5. This ordinance and the rates herein adopted shall become effective, charged, and
applied to services rendered by the City, and all usage by Customers of the City effective with the
first billing issued on or after October 1, 2023.
PASSED AND APPROVED by the City Council of the City of Sanger, Texas, on this
21st day of August 2023.
APPROVED:
________________________________
ATTEST: Thomas E. Muir, Mayor
________________________________ APPROVED TO FORM:
Kelly Edwards, City Secretary
________________________________
Hugh Coleman, City Attorney
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Item 14.
CITY COUNCIL COMMUNICATION
DATE: August 21, 2023
FROM: Hugh Coleman, City Attorney
AGENDA ITEM: Consideration and possible action regarding an Agreement between the City of
Sanger and Denton 1000 LLC to Perform a Waste Water Study related to Denton
County Municipal Utility District #12.
SUMMARY:
The study is proposed to determine the feasibility of the City to provide waste water and sewer
services to the proposed development known as Mud#12 located in the City’s sewer CCN.
FISCAL INFORMATION:
Budgeted: NO Amount: N/A GL Account: N/A
The Developer will fund the proposed study in an amount not to exceed $100,000.00
RECOMMENDED MOTION OR ACTION:
Staff recommends approval.
ATTACHMENTS:
Agreement
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Item 15.
AGREEMENT REGARDING WASTEWATER SERVICE AND
WITHDRAWAL OF OBJECTIONS TO CREATION OF DISTRICT
This agreement (“Agreement”) shall set forth the terms between the CITY OF SANGER,
TEXAS (“Sanger”) and DENTON 1000 LAND, LP (“Denton 1000”) regarding wastewater
service and the creation of a municipal utility district for an approximately 1,018.43 acre tract
commonly known as the “Denton 1000 Tract”, as more particularly described in Exhibit “A”
attached hereto. This Agreement is dated effective as of the date upon which all Parties have fully
executed and delivered this Agreement (the “Effective Date”). Sanger and Denton 1000 are each
a (“Party”) and collectively (the “Parties”).
RECITALS
WHEREAS, Denton 1000 filed an application with the Texas Commission on
Environmental Quality (“TCEQ”) for the creation of Denton County Municipal Utility District
No. 12 (the “District”) on June 24, 2022 and Sanger filed a request for a contested case hearing
with TCEQ on December 6, 2022; and
WHEREAS, Denton 1000 filed a streamlined expedited release petition with the Public
Utility Commission of Texas (“PUC”) on May 31, 2023, to be released from Sanger’s sewer
certificate of convenience and necessity (“CCN”) and the petition was assigned Docket No. 55070;
and
WHEREAS, the Parties wish to memorialize their mutual understanding of the obligations
of the Parties pertaining to the creation of the District and the provision of retail wastewater service
to the District; and
WHEREAS, the Parties wish to withdraw their respective petitions regarding the retail
wastewater decertification and the contested case hearing for the creation of the District and avoid
further costs incurred by the Parties and in doing so each Party agrees to proceed with the items
described in detail below.
AGREEMENT
1. Agreements. The Parties hereby agrees as follows:
A. Sanger desires to conduct a wastewater study to determine the facilities and
capacity requirements in order for Sanger to provide retail wastewater service to the
District. Sanger will engage an appropriate consultant and upon the consent of Denton
1000 proceed to procure the wastewater study. Sanger agrees to share the details and scope
of the agreement with Denton 1000; and
B. Within five (5) days of the Effective Date, Sanger agrees to file any
necessary documentation to withdraw its opposition to the creation of the District and
request for a contested case hearing, by filing any documents required by the TCEQ and
the State Office of Administrative Hearings to evidence such withdrawal. Sanger further
agrees to not submit any further opposition to the creation of the District; and
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Item 15.
C. Within five (5) days of the Effective Date, Denton 1000 agrees to file a
withdrawal of the streamlined expedited release petition that was filed with the P UC and
assigned Docket No. 55070; and
D. Within thirty (30) days of the completion of the wastewater study, Sanger
will provide an affirmative decision to Denton 1000 on the feasibility of Sanger providing
wastewater service to the District. If Sanger determines that service is feasible for the
District, Sanger shall provide a response to the wastewater service agreement previously
submitted by Denton 1000 within fifteen (15) days after communication of such
determination; and
E. Denton 1000 will reimburse Sanger for the cost of the wastewater study up
to a cap of $100,000 if (i) Sanger communicates during the time frame above that after
consideration of the results of the study they deem service to the District is not feasible, or
(ii) after negotiating in good faith toward a wastewater service agreement, either Party
communicates to the other that they are unwilling to enter into such agreement. The
reimbursement for the wastewater study shall be paid within thirty (30) days after
communication of either (i) or (ii) above. In either case, Sanger will not oppose Denton
1000 filing a streamlined expedited release decertification if Sanger does not wish to
proceed with wastewater service and Sanger agrees that Denton 1000’s costs associated
with the wastewater study reimbursement will be considered the adequate compensation to
Sanger for the decertification application. Sanger will provide any documentation that is
needed in order to demonstrate to the Public Utility Commission of Texas that there is no
further compensation owed to Sanger for the decertification.
2. Term. This Agreement shall be effective against all Parties from the Effective Date
and until the District is receiving wastewater service.
3. Applicable Law; Venue. This Agreement shall be governed by, construed, and
enforced in accordance with the laws of the State of Texas, and all obligations of the Parties are
performable in Denton County. Exclusive venue for any action to enforce or construe this
Agreement shall be in Denton County.
4. Amendments. Any amendments to this Agreement may be agreed to by all Parties
in writing.
5. Events of Default. No Party shall be in default under this Agreement until notice
of the alleged failure of such Party to perform has been given in writing (which notice shall set
forth in reasonable detail the nature of the alleged failure) and until such Party has been given a
reasonable time to cure the alleged failure (such reasonable time to be determined based on the
nature of the alleged failure, but in no event more than thirty (30) days after written notice of the
alleged failure has been given). Notwithstanding the foregoing, no Party shall be in default under
this Agreement if, within the applicable cure period, the Party to whom the notice was given begins
performance and thereafter diligently and continuously pursues performance until the alleged
failure has been cured and within such 30-day period gives written notice to the non-defaulting
Party of the details of why the cure will take longer than thirty (30) days with a stateme nt of how
many days are needed to cure.
342
Item 15.
6. Remedies. If a Party is in default, the aggrieved Party may, at its option and without
prejudice to any other right or remedy under this Agreement, seek any relief available at law or in
equity, including, but not limited to, an action under the Uniform Declaratory Judgment Act, or
actions for specific performance, mandamus, or injunctive relief. NOTWITHSTANDING THE
FOREGOING, HOWEVER, NO DEFAULT UNDER THIS AGREEMENT SHALL ENTITLE
THE AGGRIEVED PARTY TO TERMINATE THIS AGREEMENT OR LIMIT THE TERM OF
THIS AGREEMENT. Failure to file the withdrawals required by this Agreement may be used a
evidence to request the withdrawal in any state proceedings if a Party remains in default of this
Agreement.
7. Successors and Assigns. This Agreement shall be binding upon the Parties hereto
and upon any of the Parties’ respective successors and assigns.
8. No Third Party Beneficiaries. This Agreement does not create any third-party
benefits to any person or entity other than the named Parties hereto, and is solely for the
consideration and purposes herein expressed.
9. Authority; Governmental Immunity. The undersigned representatives covenant
that they are fully authorized to sign this Agreement on behalf of their respective Party. This
Agreement is executed by the Parties hereto without coercion or duress and for substantial
consideration, the sufficiency of which is hereby acknowledged. By its execution of this
Agreement, Sanger does not waive or surrender any of its respective governmental powers,
immunities, or rights.
10. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable for any reason, then: (a) such unenforceable provision
shall be deleted from this Agreement; (b) the unenforceable provision shall, to the extent possible
and upon mutual agreement of the Parties, be rewritten to be enforceable and to give effect to the
intent of the Parties; and (c) the remainder of this Agreement shall remain in full force and effect
and shall be interpreted to give effect to the intent of the Parties.
[signatures on following pages]
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Item 15.
Entered into as of the Effective Date.
DENTON 1000 LAND, LP,
By:
Date:
CITY OF SANGER, TEXAS
By:
Date:
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Item 15.
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Item 15.
energy
Chris Felan
Vice President
Rates &Reauiatorv Affairs
July 25,2023
City Official
Re:Rider GCR -Rate Filing under Docket No.10170
Enclosed is Atmos Energy Corp.,Mid-Tex Division's Statement of Rider GCR applicable
for the August 2023 billing periods.This Statement details the gas cost component of
the residential,commercial,and industrial sales rates for customers within your city.
This filing is for informative purposes only and no action is required on your city's part.
Should you have any questions,please let me know.
Sincerely,
Chris Felan
Vice President,Rates and Regulatory Affairs
Atmos Energy,Mid-Tex Division
Attachment
Atmos Energy Corporation
5420 LBJ Freeway,Suite 1800
Dallas,TX 75240
P 214-206-2568 F 214-206-2126 Christopher.Felan@atmosenergy.com
349
Item 16.
ATMOS ENERGY CORPORATION
MID-TEX DIVISION
STATEMENT OF RIDER GCR
August 2023
PREPARED IN ACCORDANCE WITH
GAS UTILITIES DOCKET NO.10170
Part (a)-Mid-Tex Commodity Costs
M (b)Line
$0.29244
49,730,490
Estimated Gas Cost per Unit:
Estimated City Gate Deliveries:
Estimated Gas Cost:
1
2
$14,543,1843
2.5932%Lost and Unaccounted For Gas %
Estimated Lost and Unaccounted for Gas
Total Estimated City Gate Gas Cost:
4
$377,1345
$14,920,3186
Estimated Sales Volume:49,734,3807
Estimated Gas Cost Factor -(EGCF)0.300008
Reconciliation Factor -(RF):
Taxes (TXS):
Adjustment -(ADJ):
0.00000
0.00000
0.00000
9
10
11
Btu Factor
0.1024
Per MMBtu
$2.9297GasCostRecoveryFactor-(GCRF)(Taxable)0.30000 per Ccf12
Part (b)-Pipeline Services Costs
(e)M (d)Line (a )(b)
Rate I -Industrial Service
Rate T -Transportation 'Rate R -Residential Rate C -Commercial
Fixed Costs
5.1497%
2,536,522
64.3027 %
31,672,759
30.5476%
15,046,441
Fixed Costs Allocation Factors [Set by GUD 10170]
a.Current Month Fixed Costs of Pipeline Services
b.Plus:Second Prior Month Recovery Adjustment
Net Fixed Costs
100.0000%
$49,255,722
13
14
$0 $0 $0$015
$15,046,441 $2,536,522$49,255,722 $31,672,75916
Commodity Costs
a.Estimated Commodity Cost of Pipeline Services
b.Plus:Second Prior Month Recovery Adjustment
Net Commodity Cost of Pipeline Services
($824,449)17 (634,486)(259,597)69,634
$0$0 $0 $018
($259,597)$69,634($824,449 )($634,486)19
$48,431,273 $31,038,273 $14,786,844 $2,606,15620TotalEstimatedPipelineCosts(Line 16 +Line 19)
21 Estimated Billed Volumes 67,128,250 Ccf 46,553,070 Ccf 4,875,760 MMBtu
Pipeline Cost Factor (PCF)[Line 20 /Line 21](Taxable)0.31760 Ccf $0.5345 MMBtu220.46240 Ccf
23 Gas Cost Recovery Factor -(GCRF)[Line 12](Taxable)$2.9297 MMBtu0.30000 Ccf 0.30000 Ccf
24 Rider GCR 0.76240 Ccf 0.61760 Ccf Rate I -$3.4642 MMBtu
$0.5345 MMBtu25RateT-
1 Industrial Service and Transportation are reported in MMBtu.An MMBtu conversion factor of .1024 is used to convert from Ccf.
350
Item 16.