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12/15/2003-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, DECEMBER 15, 2003 7:00 P.M. 201 BOLIVAR 1. Call Meeting to Order, Invocation, Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: December 1, 2003 b) Disbursements 3. Citizen's Input. 4. Consider and Possible Action on a Preliminary Plat for Lakecrest Meadows, Phase II -A, II- B, II-C, and M. Property is located within the E.T.J. 5. Consider and Possible Action on a Preliminary Plat for Ridgecrest North, Phase II-B, and Phase III. Property is located within the E.T.J. 6. Consider and Possible Action on Licensing Agreement with NCTCOG for Aerial Photography. 7. Consider and Possible Action on Appointment of Street/Tho�•oughfare Committee. 8. Consider and Possible Action on Resolution #12-16-03 -Authorizing, and Setting Date, Time and Place for Public Hearing on Systemwide Land Use Assumptions and Capital Improvement Plan for the Designated Water/Wastewater Service Areas Under Which and Impact Fee May be Imposed. 9. Consider and Possible Action on Decorating Kammie Patten Park at Christmas Time. 10. Consider and Possible Action on Parks Board Appointments. ll. Consider and Possible Action on Awarding Vehicle Bids. 12. Adjourn. Pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code, one or more of the above items may be considered in executive session closed to the p lic. Any final cti�n, decision or -vote on such matter will be made in open'session followmg.,the conclusio f the S�iLecutiv s (On. � Ii/ n:� ,^ iv ci December 15, 2003 MINUTES: CITY COUNCIL December 1, 2003 PRESENT: Mayor Pro-Tem Andy GaIZa, Councilman Mike James, Councilman Glenn Ervin, Councilman Joe Higgs ABSENT: Mayor Tommy Kincaid, Councilman Jimmy Evans OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Water/Wastewater Superintendent Eddie Branham, Police Chief Curtis Amyx, Justin Epker, Rodney Mahoffey, Rick Smith, Liz Springer, John Springer, Georgia Royal, Larry Jors 1. Mayor Pro-Tem Garza called Meeting to Order, led the invocation which was followed by the Pledge of Allegiance. 2. CONSENT AGENDA a) Approve Minutes: November l- 7, 2003 b) Disbursements Motion was made by Councilman Erwin to approve Consent Agenda. Seconded by Councilman James. Motion Carried unanimously. 3. Citizen's Input: Georgia Royal addressed City Council regarding the possibility of installing Christmas lights at Cammie Patton Park. She indicated that it might be too late to do it this Christmas but maybe it could be considered for next Christmas. They have small children that play in the park City Council requested this item be on the next city council agenda. Troy Waldrop, residing at 921 N. 8"', addressed City Council on whether anything had been done or action taken in regards to the lightning in his neighborhood. Mike Prater, Electric Superintendent, advised that it was up to the individual property owner. They just need to come to City Hall and request a security light, sign a contract. The cost is about $7.61 a month. Mr. Waldrop also inquired as to the robberies. He indicated that he understood there had been a couple more. Chief Erwin indicated that was not correct. Mr. Waldrop also inquired as to what action had been taken in regards to crime prevention in his area. Discussion. Mike Waldrop indicated he and his neighbors would like to set up a neighborhood crime watch. Councilman Garza indicated the "Neighborhood Night Out"was started a few years back and they could participate in it. Police Chief indicated he would get him information on who to contact. 4. Consider and Possible Action on Resolution #12-14-03- Authorizing the Award of a Contract for Administration Services and Soft Cost Project Management Services for the Home Investment Partnership Program ( Home) for the program ,years 2002, 2003, and 2004. Justin Epker, Grantworks, indicated this will cover the projects thru 2004. City Manager indicated these are owner -occupied homes. Discussion regarding the program. Discussed that homes would be 888 square feet. Mike James moved to approve Resolution #12-14-03. Councilman Ervin seconded. Motion carried unanimously. 5. Consider and Possible Action on Resolution #12-15-03 - approving HOME Program Policies and Procedures, Affirmative Marketing Policy, Texas Minimum Construction Standards and Construction Specification Manual for the HOME Owner Occupied Program. Discussion. Larry Jors asked if the Council was going to waive the square footage requirements and the brick requirements. He was concerned because he was at a previous meeting where they had discussed the brick requirements and the requirements were not waived. Council indicated they would. Councilman Ervin moved to approve Resolution #12-15-03. Councilman James seconded. Motion carried unanimously. 6. Consider and Possible Action on a Sign Variance on Property Legally Described as Ray Roberts Plaza, Block A, Lot 2. The Variance is for Subway. Rodney Mahoffey, Starlite Signs, indicated the Subway store was built 6 months ago. They would like to put up a 60 foot illuminated sign at a cost of about $25,000.00. They are hoping to get some additional business from the highway. The existing monument sign that is there is already filled up. If it wasn't filled up, you can't see the sign from the highway anyway. Discussed that sign would be able to be seen from both the North and the South from the highway. Discussion. Councilman Higgs moved to approve the variance. Councilman James seconded. Motion carried unanimously. City Secretary advised the Council that staff would be bringing them an ordinance to change the variance procedures so that in the future they would go before the Board of Adjustments. 7. Conduct Second Public Hearing on the Following Proposed Annexations: METZ ESTATES, BLOCK 1, LOTS 1-6, AS RECORDED IN THE DEED RECORDS OF DENTON COUNTY, TEXAS; AND ABSTRACT 1241, TRACT 65A (1), BEING 1.4132 ACRES IN DENTON COUNTY TEXAS; AND ABSTRACT 1241, TRACT 67, BEING 0.057 ACRES IN DENTON COUNTY TEXAS; AND ABSTRACT 1241, TRACT 8, BEING 242.275 ACRES IN DENTON COUNTY TEXAS; AND ABSTRACT 1241, TRACT 330, BEING 390.387 ACRES IN DENTON COUNTY TEXAS. Public Hearing opened. Larry Jors indicated he was opposed to his properties being annexed. Public Hearing closed. 8. Consider and Possible Action on Longevity Pay for the City Employees. City Manager addressed this item. He indicated in the past we have paid longevity pay. This has been on -going for numerous years. Staff felt it was something that should be put in the personnel policy. He indicated staff had checked with other cities and the $4.00 per month is the norm. He indicated they wanted the Council to be aware of it. Councilman Garza asked if this was just to make it official. QUU'J.l Councilman Ervin indicated he did not have a problem with it, but wanted to know what the numbers would be. Councilman James indicated he would like to see it in the budget as a separate line item. Councilman Garza asked why would they want to cap it. City Secretary indicated she had been here 27 years, and other department heads had been at the city for numerous years as well, and they did not want the Council to think it was for them. They want it for the employees. Councilman James indicated he did not think there should be a cap on it. Councilman James moved to authorize staff to proceed with incorporating longevity pay into the personnel policy at $4.00 per month and not to have any cap on the months of service, and that in next year's budget it be shown as a separate line item. Councilman Ervin seconded. Motion carried unanimously. 9. Consider and Possible Action on Appointments to the Parks Board. 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Ill L..,, Ef`.s kvr':r:G. ..k : I tr It 4 A ' ¢ _ . fart i�u _ 1 La i / It November 26, 2003 To: Honorable Mayor and City Council Fr: City Manager, Jack Smith Re: Item #4 and Item #5 Attached are the letters on the two preliminary plats. The Engineer has recommended approval. ���C30 MARK T. OvmNs, P.E. GENERAL CIVIL CONSULTING ENGINEER December 5, 2003 Mr. Jack Smith City of Sanger P.O. Box 1729 Sanger, Texas 76266 Re: Frelimi�aty Plat foY f,akecYest lvfeadoovs, Phase- II -A. ?mar R�r. Sanith: Per your request I have reviewed a Preliminary Plat for I.akecrest Meadows; Phase II -A as• submitted by Alliance Area Surveying and Kevin Murphy. Comments are referenced by the Subdivision Ordinance of the City of .Sanger, Texas as adopted September 21; 1987; Zoning Ordinance adopted August 3, 1987, and Ordinance No. 05-06-01. My review comments are as follows: Preliminary Plat: • I recommend approval of the Preliminary Plat; however, there are some drainage issues that will need to be addressed prior to the Final Plat. If you have any questions or need any further information, please call me at (940) 391-4845. Sincerely, Owens, T'.E. General Civil Consulting Engineer P.C. Box 596 PONDER, TX 76259 PHONE: 9�0-39 t -48a5 FAX: 940.479-0593 mdinte a iglide.net MARK T. OwENs, P.E. GENERAL CIVIL CONSULTING ENGINEER December 8, 2003 Mr. Sack Smith City of Sanger P.O. Box 1729 Sanger, Texas 76266 Re: Preliminary Plat for Ridgecrest North, Phase III.. Dear Mr. Smith: Per your request I have reviewed a Preliminary Plat for Ridgecrest North, Phase III as submitted Murphy. Comments are referenced by the Subdivision by Alliance Area Surveying and Kevin Ordinance of the City of Sanger, Texas as adopted September 21, 1987, Zoning Ordinance adopted August 3, 1987, and Ordinance No. 05-06-01. My review comments are as follows: Preliminary Plat: • I recommend approval of the Preliminary Plat; however, there are some drainage issues that will need to be addressed prior to the Final Plat. If you have any questions or need any further information, please call me at (940) 391-4845. Mark T. Owens, P.E. General Civil Consulting Engineer P.O. Box 596 POtJdER. TX 76259 PHONE: 940-391-48i5 FAiC: 940-479-0593 mdintx a ie(ide.net Jt�G32 MARK T. OwENS, P.E. GENERAL CIVIL CONSULTING ENGINEER December 8, 2003 Kevin Murphy Lakecrest Meadow, L.P. Ridgecrest Ventures, L.P. P.O. Box 3428 Albuquerque, NM 87190-3428 Re: Preliminary Plat for Lakecrest Meadow, Phase II -A and Ridgecrest North, Phase III. Dear Mr. Murphy: I have reviewed a Preliminary Plat and Drainage Plan for Lakecrest Meadow, Phase II -A, and Ridgecrest North, Phase III as submitted. Comments are referenced by the Subdivision Ordinance of the City of Sanger, Texas as adopted September 21, 1987, Zoning Ordinance adopted August 3,1987, and Ordinance No. 05-06-01. My review comments are as follows. • I have recommended that the city approve both the above mentioned Preliminary plats, but noted on both of my letters that drainage issues will need to be addressed prior to acceptance of the Final Plat. My drainage concerns are as follows: o The entire Drainage Swale Detail is unclear. This will need to be explained by your engineer. o The Drainage Swale Detail states that lots 11-14 will have a Al drainage easement. The PreliminaryPlat shows a 16 drainage easement across all lots. o As discussed previously, the City will need to be provided with a letter from the adjacent property owner to the West of Lakecrest Meadow regarding approval of increased water flow from drainage Area 2 onto his property. o The drainage situation at the end of Lakeview Place, between drainage boundaries 1 and 4 is unclear. What is happening with these flows? If you have any questions or need any further information, please call me at (940) 3914845. General Civil Consulting Engineer P.O. e�x 595 PONDcR.TX 76259 PRONE: 9.#0-39 t -48d� r AX: 9:�0-�79.0593 mdintx ci ielide.net ��C�G33 November 26, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Agreement with NCTCOG This is for the aerial photos of the city and surrounding area. We have already ordered the photos; however, they need this agreement before they will send them. LICENSING AGREEMENT BETWEEN THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND THE CITY OF SANGER, TEXAS WHEREAS, the North Central Texas Council of Governments (NCTCOG) has an interest in assisting local governments in providing information for planning, engineering, public safety, and municipal management; WHEREAS, the City of Sanger, Texas (Entity), wishes to have its map -based information system include the most current digital aerial photography and has determined that the creation of this resource provides information for a multitude of uses throughout the Entity and thus serves a valid public purpose, WHEREAS, the Entity requires this information to accomplish this purpose and has determined that NCTCOG can fulfill this need, and NCTCOG is willing to reciprocate, and NOW THEREFORE, the parties, Entity and NCTCOG, agree to the following terms and conditions regarding the creation of digital aerial photography. I. 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A contractor shall be deemed authorized to Use the data products by the Entity or NCTCOG if such Use is incidental to a larger relationship between the contractor and the Entity, and is used for purposes no greater than reasonably needed to achieve the objectives of an actual project undertaken in connection with that relationship. The contractor must agree in writing to be bound by the provisions of this Agreement. B. Permitted Uses (1) Use of NCTCOG Products. The Entity's Authorized Users may Use the NCTCOGdata product in the Licensed Operating Environment for any use that furthers the Entity's internal operations or in furtherance of the Entity's mission. (2) Use of Generated Output or Other Data. Except as stated, the Entity will own all original works of authorship it may independently create. Digital output from the Entity's Use of the NCTCOG Data Product may be resized as desired and printed on black and white, color printers, or map plotters. Such printed hardcopies may be distributed to the Entity's officers, employees, citizens, contractors, or other persons in the regular course of business for their internal use or in connection with an actual transaction. Such printed output may be further copied, photographed, or reproduced digitally on the Internet. The Entity may charge a fee for such hardcopy printouts that exceed the actual direct cost of production. Without the prior written consent of NCTCOG, the Entity may not otherwise provide copied, digitized, reproduced, transmitted or disseminated, in whole or in part, any of the original digital data product in any form. (3) Mandatory Copyright Notice. Any permitted printing or reproduction of output material generated by the N%d I ka data product requires a copyright notice. As a courtesy to the participating Entity, the copyright notice can include the Entity name. Copyright 2003, North Central Texas Council of Governments or Copyright 2003, Entity Name, and the North Central Texas Council of Governments II. AFFIDAVIT OF PROHIBITED INTEREST NCTCOG acknowledges and represents it is aware of the laws, City Charter, and City Code of Conduct regarding prohibited interests and that the existence of a prohibited interest at any time will render this Agreement null and void. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. NORTH CENTRAL TEXAS COUNCIL CITY OF BANGER, TEXAS OF GOVERNMENTS Mike Eastland Executive Director 616 Six Flags Drive, Suite 200 Arlington, Texas 76011 Date Signature Date Title: Street Address: City, State, Zip: APPROVED AS TO FORM: �3 ACKNOWLEDGMENT STATE OF TEXAS ) COUNTY OF TARRANT ) BEFORE ME, the undersigned authority, on this day personally appeared Mike Eastland of the North Central Texas Council of Governments, a non-profit corporation, a political subdivision of the State of Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same as the act and deed of North Central Texas Council of Governments for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN under my hand and seal of office this the day of Notary Public in and for the State of Texas ACKNOWLEDGMENT STATE OF TEXAS ) COUNTY OF DENTON ) 20_ BEFORE ME, the undersigned authority, on this day personally appeared known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same as the act and deed of the for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN under my hand and seal of office this the day of , 20_. Notary Public in and for the State of Texas �: APPENDIX A SPECIFICATIONS FOR THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS DATABASE PRODUCTS 1-FOOT RESOLUTION COLOR DIGITAL ORTHOPHOTOGRAPHY The North Central Texas Council of Governments (NCTCOG) will provide 1-foot digital color orthophotography (aerial) for NCTCOG customers. The 1-foot resolution digital aerial data product specifications are summarized below: Sensor Type Negative Size Altitude of Capture Expected Capture Period Centro! Sources Scanning Resolution Ground Resolution Color Type Coordinate System Horizontal Datum Units Format Aerial film camera with 6"focal length 9" x 9" 9,000' above mean terrain February 2003 Gre�!nd survey, Airborne Global Positioning System, Existing DEM, Ortho 14 microns 1.0 U.S. survey foot 24-bit natural color Texas State Plane, North Central Zone NAD 83 U.S. surrey feet TIFF or MrSID The digital aerial will be produced using accepted photogrammetric industry practices under the supervision of Certified Photogrammetrists and Licensed Surveyors. Digital orthophotography products are guaranteed to meet National Map Accuracy Standards at a map scale of 1" = 200' (1:2,400). Photo scale is 1" = 1,500' (1:18,000). Products will be mosaiced and color balanced to create a near seamless appearance. 0.5 FOOT RESOLUTION COLOR DIGITAL ORTHOPHOTOGRAPHY The North Central Texas Council of Governments (NCTCOG) will provide 0.5-foot (6-inch) digital color orthophotography (aerial) for NCTCOG customers. The 0.5-foot resolution digital aerial data product specifications are summarized below: Sensor Type Negative Size Altitude of Capture Expected Capture Period Control Sources Scanning Resolution Ground Resolution Color Type Coordinate System Horizontal Datum Units Format Aerial film camera with 6" focal length 9" x 9" 4,500' above mean terrain February 2003 Ground survey and airborne Global Positioning System 15 microns 0.5 U.S. survey feet 24-bit natural color Texas State Plane, North Central Zone NAD 83 U.S. survey feet TIFF or MrSID The digital aerial will be produced using accepted photogrammetric industry practices under the supervision of Certified Photogrammetrists and Licensed Surveyors. Digital orthophotography products are guaranteed to meet National Map Accuracy Standards at a map scale of 1" = 200' (1:2,400). Photo scale is 1" = 750' (1:9,000). Products will be mosaiced and color balanced to create a near seamless appearance. CONTACT INFORMATION North Central Texas Council of Governments ADMINISTRATIVE CONTACT TECHNICAL CONTACT Name: Monte Mercer John Hunt Title: Director of Administration Manager of GIS Department Agency Administration Research and Information:Services Organization: North Central Texas Council of Governments North Central Texas Council of Governments Street Address: 616 Six Flags Drive, Suite 200 616 Six Flags Drive, Suite 200 City, State, Zip Arlington, Texas 76011 Arlington, Texas 76011 Phone/Fax. (817) 695-9121 (817) 640-7806 (817) 695-9163 T(817) 640-4428 E-mail: mmercer@nctcog.org jhunt@nctcog.org Entity (Please print) ADMINISTRATIVE CONTACT TECHNICAL CONTACT Name: Zosse. awe. _ Title: Ci �a r Department Organization: CI e Street Address. I ,( ('vra y� �-. �.�lboV7lei City, State, Zip (�j �7( Phone/Fax: � p - 5� - ?�13� qqo -q5s E-mail: Rose ckex O O o o O w � 0 C < W (D : o C CD can CD N�� N CD UUG��� Ms. Samantha Renz City of Sanger P. O. Box 1729 Sanger, Texas 76266 . Dear Ms. Renz: Enclosed is an Order/Interest Form for the 2003 Digital Aerial Photography Project, and a Licensing Agreement Between the North Central Texas Council of Governments (NCTCOG) and the City 9 of Sanger, Texas Please complete the Order/Interest Form and fax it to me at (817) 6404428. Once it's received indicating the product size, an invoice will be issued for the corresponding amount: The Licensing Agreement, once completed, can be sent to me by mail. On behalf of NCTCOG, thank you for your interest and participation. Should you have any questions, please contact John Hunt at (817) 695-9163, or Shelly Broyles at. (817) 695=9156. /ez Enclosures Sincerely, t 4i Elizabeth Zecckine Administrative Assistant Research and Information Services 616 Six Flags Drive, Centerpoint Two P. o. Box 5888, Arlington, Texas 16005-5888 (817) 640w3300 FAX:-817-640-7806 ® recycled paper http://www.dfwinfo.com November 26, 2003 To: Honorable Mayor and City Council Fr: City SecretarylAssistant City Manager Rose Chavez Re: Street/thoroughfare committee Staff would like Council to appoint a committee to begin planning on streets and thoroughfares in and around Sanger. We are recommending the Capital Improvements Committee, which is the Planning and Zoning members, Jerry Jenkins and Merrie Lou Abney. November 26, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Resolution #12-16-03 Tim Glenndenning, who is working on the Impact Fee study, requested we place this on the agenda. This will set the place and time for a public hearing on the land use assumptions and proposed capital improvements plan. 12/06/2003 23:56 9723989421 JFGA INC PAGE 03�` Ir RESOLUTION NO it - Fqo.w 4 �A F ESOLUTION OF THE CITY OF SANGER, TEXAS, AUTHORIZING AND SETTING THI: DATE, TIME AND PLACE FOR A PUBLIC HEARING TO CONSIDER THE SY; yTEMWIDE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN FOR lv THI : DESIGNATED WATER AND WASTEWATER SERVICE AREAS UNDER WHICH AN to iMF AGT FEE MAY BE IMPOSED FOR THE CITY OF SANGER, PER LOCAL GO JERNMENT CODE, CHAPTER 395. WH _REAS, the City Council of the City of Sanger desires to provide adequate water and was tewater systems to accommodate future growth; and W H _REAS, it is necessary to meet the requirements of the Local Government Code, Chapter 395; and WH AREAS, it is necessary and in fihe best interests of the City of Sanger to cit bl part cipation and input into the decision making process, solipuic NObd, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Sanger, Texas, as follows: SECTION 1. That a public hearing is hereby authorized to beheld on February 2, 2004 at (:00 PM in the Sanger City Council Chambers, 201 Bolivar, Sanger, Texas, to consider systemwide land use assumptions and a capital improvements plan for the designated water and wastewater service areas under which an impact fee may be imposed for the City )f Sanger, per Local Government Code, Chapter 395. °AS��ED AND APPROVED this day of 2003, UtAYt )R CITY SECRETARY November 26, 2003 To: Honorable Mayor and City Council Fr: City SecretarylAssistant City Manager Rose Chavez Re: Item #9 This item was presented to Council by Georgia Royal at the last meeting, Council requested it be placed on this agenda. Q�Q�s November 26, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Parks Board Appointment This was tabled at the last Council meeting. We are placing an ad in the local newspaper this coming week. If Council has any recommendations we can make appointments or wait to see if we have any response. November 26, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Item #9 Attached are the bids for the vehicles. Staff recommends low bid on each vehicle. Recommendation: Police Car Huffines Chevrolet $16,526.53 I Ton Friendly Chevrolet $20,274.35 City of Sanger 201 Bolivar Sanger, TX 76266 Date of Bid Opening: 1 12/11/03 Time: 2:00 P. M. Re: POLICE CAR BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: 12/10/03 JIM MCNATT $18,318.38 12/11 /03 BROWN MOTOR CO. $17,815.00 UNION 12/11 /03 CLASSIC CHEVROLET $16, 720.00 12/11 /03 HUFFINES CHEVROLET $16, 526.53 12/10/03 FRLENDLY CHEVRO�ET $171090.03 Authorized Signore v�Q�9 Date of Bid Open Time: 2:00 P. M. City of Sanger 201 Bolivar Sanger, TX 76266 12/11 /03 Re: � 1 TON CAB &CHASSIS BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: BID RECEIVED: COMPANY: BID AMOUNT: 12/10/03 JIM MCNATT $25,597.68 12i11 /03 CLASSIC CHEVROLET $201317.00 12/11 /03 HUFFINES CHEVROLET $20,756.53 12/10/03 FRIENDLY CHEVROLE 1 $20,274.35 Authorized ���51 MONTHLY REPORT SANGER PUBLIC LIBRARY NOVEMBER 2003 ACTIVITIES Submitted by Victoria Elieson HIGHLIGHTS: County Judge Mary Horn, in a letter to the library directors simultaneous to a letter released to the public, announced her opposition to Denton County continuing to fund libraries. This funding has strengthened Denton County libraries since 1985, especially small libraries. ADMINISTRATION: Computer issues caused problems this month. An older laser printer is balking. And some network issues are preventing some PCs from connecting to the Internet and preventing other PCs from accessing the color printer. Sam Renz, IT person from city hall, will be helping resolve these issues. Meetings attended: Public Library Standards Task Force meeting, 11/7, Austin Library Board meeting, 11/11 Denton County Library Advisory Board, 11/20, Roanoke PC Troubleshooting Workshop, 11/21, Fort Worth SPECIAL PROJECTS: The Friends of the Library in collaboration with the Sanger Area Historical Society received notification that they will get a grant from the Denton Benefit League. The grant will be $2000 toward the purchase of a microfilm reader/printer. Stanley Lovelace has maintained the Library flower beds as a public service for several years. He notified us this month that he can no longer afford to do so. His contribution will be missed. PROGRAMS "Family" was the Storytime theme for November. Programs on "Parents", "Kids", "Aunts, Uncles and Cousins" and "Grandparents" were enjoyed by those who attended. Attendance fell from the first of the month to the last. The cause may be illness or perhaps the busyness of the season. NOVEMBER 2003 STATISTICS Nov 2002 Nov 2003 BORROWER CARDS Last month 3079 3100 New cards 34 35 Cards reactivated 9 12 TOTAL 3122 3147 CIRCULATION Adult Nonfiction 259 230 Nonfiction Videos 41 27 Adult Fiction 162 121 Interlibrary Loan 25 17 Renewals & Misc. 255 239 Junior Biography 3 0 Junior Fiction 73 82 Children's Nonfiction 148 146 Children's Fiction 254 278 Story Sacks 3 2 Paperback Fiction 172 157 Videos 284 234 Audio Tapes 75 71 Leased books 110 102 DVD 89 TOTAL 1834 1795 INTERNET USERS 266 287 PROGRAMS Children's Programs 5 6 Children Attending 56 47 Adults Attending 28 12 VOLUNTEERS Number of Adults 5 3 Number of Juniors 0 1 Number of Hours 16 38 COLLECTION Books 15327 15405 Paperback Fiction 2606 2597 Video Materials 683 718 Audio Materials 373 448 Leased books 195 145 DVD 66 Microfilm 66 TOTAL COLLECTION 19184 19445 REVENUE Fines $70.20 $97.15 Copies $62.35 $62.50 ILL Postage $32.91 $19.45 Lost Materials $12.00 $0.00 New Cards $1.50 $1.25 Miscellaneous $5.00 $0.00 TOTAL $183,96 $180,35 .,.••''' COUNT�•�. I846604 MARY HO�EZN Denton County Judge November 13, 2003 Ms. Victoria Elieson Sanger Public Library P.O. Box 1729 Sanger, TX 76266 Dear Ms. Elieson, During the budget process for 2004 I expressed my concerns regarding the high level of library funding currently provided by Denton County. After the budget process was finished, I requested my staff complete a survey to determine how Denton County compared to other counties in this regard. Neighboring counties and other counties with similar populations were included in the survey. Counties that have their own library systems were excluded. The results of the survey are attached for your review. Of the eight counties included in the survey, only Denton and Collin continue to provide funding based on a "per capita" farmula5 while three counties (Tarrant, Hidalgo, and Williamson) provide no funding at all. Three other counties (Dallas, Grayson, and Cameron) provide funding based on a flat rate determined on criteria other than "per capita". You will notice that both the total dollar amount, and the "per capita" rate, provided by Denton County are significantly higher than any other county included in the survey. Denton County's actual per capita rate is $ f .56 (this includes $10,000 to each library that was originally intended to be "seed" money, but has remained in the budget). The closest competitor to Denton County is Cameron County's per capita rate of .49, which is three times less than Denton County! For 2004, the Grayson County Commissioners Court reduced their amount of library funding by 50%, and intend to reduce it another 50%next year. Dallas County is operating under a policy that decreases the amount provided each year until it will eventually be eliminated. Ut;�p5 Courthouse -on -the -Square • 110 West Hickory •Denton, Texas 76201 (940) 349-2820 •Fax (940) 349-2821 • www.dentoncounty.com While I appreciate the importance of city libraries in our communities, I also believe I have a fiscal responsibility to the taxpayers of Denton County to fund growing County needs and responsibilities first. I am of the opinion that the taxpayers of Denton County have provided this funding at an excessive level for many years and certainly at an excessive level compared to other counties. Therefore, the dine has come to begin eliminating this funding and I wanted to make sure you were given notice to begin planning for such a reduction. If I can answer any questions related to this or any other issue, please do not hesitate to contact me at 940-349-2820. Sincerely, Mary Horn Denton County Judge cc: Commissioners Court Donna Stewart —Budget Director Courthouse -on -the -Square • 110 West Hickory •Denton, Texas 76201 (940) 349-2820 •Fax (940) 349-2821 • www.dentoncounty.com Library Funding Comparison County Population 2003 Funding 2004 Funding % +/- Per Capita 2004 Denton 504,650 $744,498 $790,813 6.22% $1.56 Collin 577,100 $219,600 $230,540 4.98% $0.40 Dallas 21285,600 $50,940 $48,940 -3.92% $0.02 Grayson 113;860 $80,000 $40,000 -50.00% $0.35 Tarrant 11553,850 $0 $0 N/A $0.00 Cameron 353,561 $162,500 $1727500 6.15% $0.49 Hidalgo 614,474 $0 $0 N/A $0.00 Williamson 1 2893924 $0 $0 N/A 1 $0.00 * Denton County's baseline per capita is $1.25 -but, each library gets an additional $10,000 over the baseline per capita funding - this puts the actual per capita rate at $1.56