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10/20/2003-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, OCTOBER 2092003 7:00 P.M. 201 BOLIVAR 1. Call Meeting to Order, Invocation, Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: September 29, 2003 - workshop b) Disbursements 3. Citizen's Input. 4. Consider and Possible Action on Presentation from Downtown Merchants regarding Sidewalk Sales and Temporary License Agreement. 5. Consider and Possible Action on Revised Job Descriptions. 6. Consider and Possible Action on Subdivision Acceptance: Ranger Creek, Serendipity Place, Quail Run, Southwest Estates, and Heritage West. 7. Consider and Possible Action on Ordinance #10-34-03 -Amending the Exterior Facade Requirements on Single Family Homes. 8. Consider and Possible Action on Councilmember(s) and/or City Manager attending TML Conference in San Antonio in November. 9. Adjourn. Pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code, one or more of the above items may beonsider+� in executive session closed to the public. Any final action, decision or vote on such 4°i executive session. in open session following the conclusion of the Rosa ie Chavez, City Skretary Date & Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL - WORKSHOP SEPTEMBER 299 2003 PRESENT: Mayor Tommy Kincaid, Councilman Jimmy Evans, Councilman Mike James, Councilman Andy Garza, Councilman Glenn Ervin ABSENT: Councilman Joe Higgs OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Electric Superintendent Mike Prater, Streets/Parks Superintendent John Henderson 1. Mayor called meeting to order. 2. Budget Workshop. Councilman Evans indicated that Councilman Higgs wanted to change the raises from 5% to 3%. He indicated that is where he stands as well. Councilman James indicated he did not know why they are wanting to change it after they had agreed on it at previous meetings. Councilman Evans indicated the budget was passed, and he and Councilman Higgs asked that it be put back on for amendments. Councilman James indicated he felt that when the city had a good year they should take advantage of it and take care of the employees. The employees are what make or break a city. If we had a bad year then he could see decreasing the raises. Councilman Evans indicated he had looked at the salaries, out of all the employees there are 5 people that did not get the full 2.5% merit increase. He wet through and discussed these salaries individually. He indicated that if the employees did not deserve the raise, the city should get rid of them and get people who are worth the money. The total saved by not giving those employees the full 5% is $1599.32. Discussed original salary proposal of 5%. City Manager indicated he was trying to eliminate the "across the board" raise. He added 5% to each salary and wanted to give the supervisor an amount to pull from. This would allow them to give each employee a maximum of 5%, but they could give less. Councilman Garza indicated it appears that all of the employees, with the exception of five, got the whole 5%. oao�� City Manager indicated if they had not allocated 2.5% for cost of living, there may have been more variation. Councilman Garza indicated he felt the budget was getting out of hand as far as expenditures. Councilman James indicated if we lowered the tax rate every year to off -set the increase in evaluations, it would hurt the city in the long run. Councilman Ervin indicated he voted against the budget and tax rate. He did not know why they are having this meeting at this time. They could have had a special called meeting and taken care f this before tonight. Councilman James indicated the way that society is setup is that the more educated and more experienced individual is compensated at a higher rate. The people in the lower positions with less education will never catch up to the ones in the top. He did not agree with giving the lower paid individuals a higher percentage than the higher paid individuals. Discussed percentage of salary increases in depth. Councilman James asked if there was a reason they were wanting to shave this money off of the budget. Councilman Evans indicated he would like to see gas tanks and pumps put in, but that he did not know what Councilman Higgs' reasoning was. Mayor indicated the budget has been passed and the tax rate was passed to satisfy that budget. That is a requirement of the law that the Council must uphold. Councilman Evans asked far the amendment from a 50/ to a 3% raise to be put on the next agenda. Councilman Ervin indicated he felt the Council should spend more time discussing the budget. Discussed budget workshops. City Secretary explained the only changes that were made from the workshops was that the sidewalk maintenance was added, and a police car was added. Discussion regarding the budget. Councilman Garza indicated he has noticed that some line item funds are not expensed year after year, but they still put it in the budget each year. 0 City Manager indicated that its hard to know sometimes when funds will be needed. Some of the funds are in the budget for situations that may arise. Discussion. City Secretary indicated she had provided them with copies of the job descriptions so that they could study them, and see where staff felt the entry levels should be. The City has no incentive or a maximum pay rate that the employee can work toward. She indicated the job descriptions were important and she would like them adopted. There is still a lot of work, but this is a rough draft. The physical requirements will be added to each job description. Tlic�naainn reaar�lina inh rlecrrintinnc_ City Secretary indicated these will be on the second meeting in October. Discussion continued, staff directed to put budget amendments on next agenda. 3. Meeting Adjourned. ooao3 _i. �.� L t G_,��pp_Eva ,,. �o ��. > �'`P�i �.uT. �.. `....ili �! `_�� . i��__,E z i I f�� [tf [. .d �� .I .�.s.. � �... Ex� ,' � a. i '� i ` ` � ! i t:� d t ,. f. t,:° � f1 f f ) �_x i_ s �.. . f I4 y t � = t` E 1 • � �. 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L" i" October 17, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Sidewalk Sales Attached is the Temporary License Agreement prepared by our City Attorney. 1i1 STATE OF TEXAS § COUNTY OF DENTON § THIS AGREEMENT is made by and between CITY of SANGER, Texas (hereinafter referred to as "CITY") and (hereinafter collectively referred to as "LICENSEE") acting by and through their authorized representatives. WITNESSETH: LICENSEE owns the real property improvements located at depicted on Exhibit "A", attached 'hereto and incorporated herein as set forth in full; and WHEREAS, LICENSEE desires to construct or caused to be constructed or placed temporary structures, furniture or furnishings (hereinafter referred to as the "PERMITTED IlVIPROVEMENTS") within CITY right-ofway as shown on the attached Exhibit "A"; and WHEREAS, LICENSEE has requested the CITY allow the use and occupancy of the right -of --way for LICENSEE to maintain such PERMITTED HVIPROVEMENTS for a limited time as specified herein; NOW THEREFORE, in consideration of the covenants contained herein and other valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Purpose: CITY hereby grants LICENSEE a Temporary License for the purpose of maintaining and using the "PERMITTED IIviPROVEMENTS" encroaching on the CITY right- of-way as depicted on Exhibit "A", provided LICENSEE removes all such PERMITTED IMPROVEMENTS as shown on the said Exhibit "A" no later than _p.m. on the _ day of 20_ and restores the right-of-way to its current condition. No permanent improvements to the CITY right -of --way shall be permitted. 2. Term: The term of this License shall be as provided herein. 3. Exclusive: This License is for the exclusive use of LICENSEE during the term hereof and may not be assigned, but is subject to any existing or future utility, drainage, or communications facilities located in. or to be located in, on, under or upon such right-of-way depicted in Exhibit «A„ 4. Environmental Protection: LICENSEE shall not use or permit the use of the property for any purpose that may be in violation of any laws pertaining to the health of the environment, including without limitation, the comprehensive environmental response, compensation and liability act of 1980 ("CERCLA" ), the resource conservation and recovery act of 1976 ooazo S9R7� Temnnrary T.icen�e Asrreement - Page 1 ("RCRA"), the Texas Water Code and the Texas Solid Waste Disposal Act. LICENSEE warrants that the PERMITTED use of the property will not result in the disposal or other release of any hazardous substance or solid waste on or to the property, and that he will take all steps necessary to ensure that no such hazardous substance or solid waste will ever be discharged onto the property or adjoining property by LICENSEE. The terms "hazardous substance and waste" shall have the meaning specified in CERCLA and the term solid waste and disposal (or dispose) shall have the meaning specified in the RCRA; provided, however, that in the event either CERCLA or RCRA is amended so as to broaden the meaning of any term defined thereby, such broader meaning shall apply subsequent to the effective date of such amendment; and provided further, at the extent that the laws of the State of Texas establish a meaning for hazardous substance, release, solid waste, or disposal which is broader then that specified in the CERCLA or RCRA, such broader meaning shall apply. LICENSEE shall indemnify and hold CITY harmless against all costs, environmental clean up to the property and surrounding Cf T Y property resulting from LICENSEE' use of the property under this License. 5. Mechanic's liens not permitted; LICENSEE shall fully pay for all labor and materials used in, on or about the property and will not permit or suffer any mechanic's or material man's liens of any nature to be affixed against the property by reason of any work done or materials furnished to the property at LICENSEE's instance or request. 6. CITY use: This License is made expressly subject and subordinate to the right of CITY to use the property for any public purpose whatsoever. In the event that CITY shall, at any time subsequent to the date of this Agreement, at its sole discretion, determine that the relocation or removal of the PERMITTED HVIPROVEMENTS and/or the termination of this License shall be necessary or convenient for CITY or public use of the property, LICENSEE shall at his sole cost and expense make or cause to be made such modifications or relocate or remove said PERMITTED IMPROVEMENTS, as directed by the City Manager, so as not to interfere with the CITY or CITY assigns use of the property. A minimum of three (3) days' written notice for the exercise of the above action shall be given by CITY and LICENSEE shall promptly commence to make the required changes or removal and complete such action as quickly as possible or reimburse CITY for the cost of making such required changes or removal. 7. Duration of License: This License shall terminate and be of no further force and effect at the end of the term hereof, in the event LICENSEE shall discontinue or abandon the use of the PERMITTED IMPROVEMENTS, or in the event LICENSEE shall remove the PERMITTED [MPROVEMENTS from the property during the term hereof, or upon termination by CITY as provided herein, whichever event first occurs. 8. Compliance with laws: LICENSEE agrees to abide by and be governed by all laws, ordinances and regulations of any and all governmental entities having jurisdiction over the LICENSEE. 9. Indemnification; Insurance: LICENSEE shall defend, protect and keep CITY forever harmless and indemnified against and from any penalty, or any damage, or charge, imposed for any violation of any law, ordinance, rule or regulation arising out of the use of the property by Temn�ra.ry T.icen�e Agreement -Pave 2 00030 .59R'7(1 the LICENSEE, whether occasioned by the neglect of LICENSEE, his employees, officers, agents, contractors or assigns or those holding under LICENSEE. LICENSEE shall at all times defend, protect and indemnify and it is the intention of the parties hereto that LICENSEE hold CITY harmless against and from any and all loss, cost, damage, or expense, including attorney's fee, arising out of or from any accident or other occurrence on or about the property causing personal injury, death or property damage resulting from use of property by LICENSEE, his agents, employees, customers and invitees, except when caused by the willful misconduct or negligence of CITY, its officers, employees or agents, and only then to the extent of the proportion of any fault determined against CITY for its willful misconduct or negligence. LICENSEE shall at all times defend, protect, indemnify and hold CITY harmless against and from any and all loss, cost, damage, or expense, including attorney's fees arising out of or from any and all claims or causes of action resulting from any failure of LICENSEE, his employees, agents, contractors or assigns in any respect to comply with and perform all the requirements and provisions hereof. LICENSEE shall provide CITY evidence of public liability and property damage insurance in minimum amounts equal to CITY's liability under the Texas Tort Claims Act and such coverage shall include CITY as an additional insured. 10. Action upon termination: At such time as this License may be terminated for any reason whatsoever, LICENSEE shall remove all PERMITTED IMPROVEMENTS and appurtenances owned by him, situated on the CITY right -of --way and shall restore such property to substantially the condition of the property prior to LICENSEE's use, at LICENSEE's sole expense. 11. Termination: This Agreement maybe terminated in any of the following ways: a. Written agreement of both parties; b. By CITY giving LICENSEE three (3) days' prior written notice; c. By CITY upon failure of LICENSEE to perform its obligations as set forth in this Agreement; d. By the CITY abandoning any interest in the right-of-way. 12. Notice: When notice is permitted or required by this Agreement, it shall be in writing and shall be deemed delivered when delivered in person or when placed, postage prepaid in the United States mail, certified return receipt requested, and addressed to a party at the address set forth opposite his or its signature. Either parry may designate from time to time another and different address for receipt of notice by giving notice of such change or address. 13. Attornev's fees: Any signatory to this Agreement, who is the prevailing party in any legal proceeding against any other signatory brought under or with relation to this Agreement shall be entitled to recover court cost and reasonable attorney's fees from the non -prevailing PAY• 14. Governing law: This Agreement is governed by the laws of the State of Texas; and venue for any action shall be in Denton County, Texas. 0003� Temnnrary T.icenee Agreement - Paue � 59R7� 15. Binding effect, This Agreement shall be binding upon and inure to the benefit of the executing parties and their respective heirs, personal representatives, and successors. 16. Entire Agreement: This Agreement embodies the entire agreement between the parties and supersedes all prior agreements, understandings, if any, relating to the property and the matters addressed herein and may be amended or supplemented only by written instrument executed by the party against whom enforcement is sought. 1'7. Recitals: The recitals to this Agreement are incorporated herein by reference. 18. Legal construction: The provisions of this Agreement are hereby declared covenants running with the property and are fully binding on all successors, heirs, and assigns of LICENSEE who acquire any right, title, or interest in or to the property or any part thereof: Any person who acquires any right, title, or interest in or to the property, or any part hereof, thereby agrees and covenants to abide by and fully perform the provisions of this agreement with respect to the right, title or interest in such property. EXECUTED this day of , 20_. ACCEPTANCE ACKNOWLEDGED BY: CITY OF SANGER, TEXAS By: MAYOR ATTEST: Bv: CITY SECRETARY LICENSEE: By: Temnnrary T.icense Agreement - Paae 4 59R70 CITY'S ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DENTON § This instrument was acknowiecigeci before me on the ciay of by Mayor of the City of Sanger, Texas, a Texas home rule municipality, on behalf of said municipality. My Commission Expires: Notary Public, State of Texas ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DENTON § This instrument was acknowledged before me on the 20_, by LICENSEE. day of Notary Public, State of Texas My Commission expires: 00033 Temnc�rary T,icence Asrreement -Pane 5 .59R7� October 17, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Job Descriptions The proposed job descriptions are enclosed with your packet. October 17, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Subdivision Acceptance The City Auditor has indicated that the Council is required to accept subdivisions in order for the utilities and streets to be dedicated tot he city. These are the subdivisions that the Council has not accepted: Ranger Creek Serendipity Place Quail Run Southwest Estates Heritage West 0003� October 1 i, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: Exterior Facade Ordinance Lennar Homes is asking that we amend our Exterior Facade requirements to allow them to use Hardy Plank on the homes in quail run to satisfy the masonry requirement. The proposed ordinance is attached. The only change is to add Hardy Plank. ooa3o ORDINANCE 10=34-03 THAT CHAPTER 3, OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE NUMBERED ARTICLE 3.2000 REQUHZING BRICK EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That Chapter 3 of the Code of Ordinances, City of Sanger, Texas, is hereby amended by adding an article, to be numbered Article 3, 2000, which said article shall read as follows: "ARTICLE 3.2000 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS A. This article establishes the brick requirement for Newly Constructed Single Family Residences, Duplexes, and Multi Family Units in the City of Sanger. B. All exterior facades for the first story of a main building or structure in any "SF" zoning district, "2F" zoning district, and the "PD" zoning district shall be constructed of a minimum of seventy-five percent (75%) masonry construction, limited to brick, stone, granite, marble, concrete block, hardy plank or stucco. C. All exterior facades for the first and second floors of a main building or structure in any "MF" zoning district shall be constructed of a minimum of eighty percent (80%) masonry construction, limited to brick, stone, granite, marble, concrete block, hardy plank or stucco. All other floors shall be constructed of a minimum of 50% masonry. D. The City Council may issue a waiver of these requirements on any grant funded properties or reconstruction of a substandard dwelling." Section 2. A11 ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the 0003 �f incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED, AND ADOPTED, this theday of October A.D., 2003, by the City Council of the City of Sanger, Denton County, Texas, APPROVED: Tommy Kincaid, Mayor ATTEST: Rosalie Chavez, City Secretary CITY ATTORNEY 111 ORDINANCE 10-34-03 THAT CHAPTER 3, OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE NUMBERED ARTICLE 3.2000 REQUIRING BRICK EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. DULY PASSED, APPROVED, AND ADOPTED, this the 20"' day of October A.D., 20035 by the City Council of the City of Sanger, Denton County, Texas, APPROVED: ATTEST: CTI'Y SECRETARY 11f October 17, 2003 To: Honorable Mayor and City Council Fr: City Secretary/Assistant City Manager Rose Chavez Re: TML Conference Jack has indicated he would like to attend this conference. The City's resolution requires approval for the City Manager or any Councilmember before they attend conferences outside a fifty mile range. The conference information is attached if any of the Council wishes to attend, after council approval, please submit your registration paperwork to Candace at City Hall as soon as possible, or you may register on your own. CITY OF SAN ANTONIO EDWARD D. GARZA MAYOR Dear Texas City Officials: As Mayor of the City of San Antonio, I am pleased to welcome you to our great city. San Antonio is proud to host this year's Texas Municipal League Conference, November 19-22, 2003. San Antonio has grown from its humble beginnings to become a city that is a gateway to Mexico, Latin America and the world. Our top ranked tourist destinations bring visitors from around the globe and our bio-medical and defense technology industries are leaders in their respective fields. The recent announcement from Toyota selecting San Antonio as the site for their next manufacturing facility clearly demonstrates San Antonio is growing and that we are a city of the future. While you are here, I invite you to enjoy our world -class cuisine and visit our many historical and cultural sites. Enjoy an evening of shopping or fine dining while you stroll along the River Walk, experience Texas history at the Alamo, visit one of our many museums or spend some time at one of our theme parks —there is something for everyone in San Antonio. I have no doubt that the atmosphere and facilities in San Antonio will contribute to a productive meeting. On behalf of the City of San Antonio and the City Council, I extend to you a warm welcome. I hope you enjoy your stay and be sure to come back and visit. Sincerely, rk EDWARD D. GARZA Mayor LUMION The 2003 TML Annual Conference and Exhibition will be held at the lenry B. Gonzalez Convention Center, located at 200 East Market Street in San Antonio. All events will be held at the Henry B. Gonzalez Convention Center unless otherwise noted. REGISTRRTION HOURS Wednesday, November 19, 8:00 a.m. — 5:00 p.m. Thursday, November 20, 8:00 a.m. — 5:00 p.m. Friday, November 21, 7:00 a.m. — 5:00 p.m. RECOMMENDED HERDING Speakers at this year's conference have been invited to submit suggested reading materials, some of which they have authored. To view their recommendations, please visit the TML Web site at www.tml.org. You will be able to order these materials on line, with a portion of the proceeds benefiting the Texas Municipal League. COM ANTHin uicui_ir,HR vun imiuwu nwuuIVn,v San Antonio has something for everyone! To find out more about San Antonio, from theater and fine dining to sports events, live music, and art, explore the city's Web site, www.sanantoniocvb.com. DRESS CODE IS CRSURL! Come to San Antonio ready to relax and dressed for comfort. TRRVEL RRRRNGEMENTS Southwest Airlines offers up to 10%off most fares for air travel to and from the conference, with the convenience of Ticketless Travel. Travel must take place between November 14, 2003, and November 27, 2003. To qualify, call Southwest Airlines Group and Meetings Reservations at800-433=5368, and refer to identifier code C0173. Reservations sales agents are available 7:00 a.m. — 8:00 p.m. Monday — Friday, or 8:30 a.m. — 5:30 p.m. Saturday and Sunday (Central Standard Time). Call no later than 5 days prior to your first date of travel. 8:00 a.m. — 5:00 p.m. Delegate Registration Open 9:00 a.m. —Noon TML Resolutions Committee Meeting 9:00 a.m. —Noon Texas Municipal League Institute (Ticketed event, $85) Ethics: The Cornerstone of Local Government Marianne Jennings, Professor, Legal and Ethical Studies, Arizona State University, Tempe, Arizona Political disagreements come and go, but some public officials and employees have a staying quality. They earn and maintain respect through the storms' hard-fought battles. Their QUESTIONS??? Visit the TML Web site at www.tml.org, e-mail tmlac@tml.org, contact the TML Program Development Department at 512-231-7400, or write to us at 1821 Rutherford Lane, Suite 400, Austin, TX 78754-5128. MENUS We encourage you to purchase tickets for the following events before October 20, 2003. A limited number of tickets may be available on site. Please indicate on the registration form which meal tickets you wish to purchase. TEXRS MUNICIPRL LERGUE INSTITUTE [TMLI] LUNCHEON Wednesday, November 19 Lunch is included for registrants of any of the ticketed TMLI events. Extra lunch tickets, for those not attending a TMLI session, may be purchased for $20. Mixed field green salad, chopped sirloin, mashed potatoes, mixed Vegetables, turtle pecan pie, and iced tea DELEGRTE LUNCHEONS (Tcketed events, $25 each► Thursday, November 20 Caesar salad, pork chop, ham and mashed sweet potatoes, New York style cheesecake, and iced tea Friday, November 21 American bounty salad, chicken roulade Florentine, toasted orzo pilaf, banana crunch cake, and iced tea WOMEN IN GOVERNMENT BRERHFRST (Ticketed event, $16) Friday, November 21 Orange and cranberry juice, scrambled eggs, bacon, breakfast potatoes, assorted breads, coffee, decaf, and hot tea secret is simple: ethics. They fight the good fight, but they do so with honesty and integrity, always keeping their word and staying free of conflicts. Good government begins with trust. Trust comes when citizens believe their leaders and public servants are ethical. This session includes a discussion of why ethics are important, why we get into difficulty, and how to go about restoring and maintaining an ethical culture in any unit, organization, or city. 9:00 a.m. —Noon Texas Municipal League Institute (Ticketed event, $85) From Average to Awesome James A. Smith, Jr., Senior Managing Partner, JIMPACT Enterprises, Philadelphia, Pennsylvania This high-energy presentation focuses on the steps needed to move from mediocrity to marvelous — both professionally and personally. Jim uses stories and advice from his book, From Average to Awesome: 41 Plus Gifts in 41 Plus Years, as the context for this address. With Jim's help, you will learn how to eliminate phrases such as "I'm getting by," "I'm hanging in there;' and "Hey, same stuff just a different day," and replace them with,'Things are going great," "I couldn't be better," and "I'm awesome... thanks for asking!" � Q 9:00 a.m. — 4:00 p.m. Texas Municipal League Institute (Ticketed event, $150) The Changing Line Between the Mayor, Manager, and Council Dr. Martin Vanacour, CEO, Dynamic Relations, LLC; Adjunct Faculty Member, Arizona State University, Tempe, and the University of Phoenix; and former City Manager of Glendale, Arizona; and Kathie Novak, Mayor, City of Northglenn, Colorado In the face of pervasive social, political, and economic change, cooperation between elected officials and administrators is more critical than ever. We must work effectively together as elected officials and professionals to accomplish goals and create a positive legacy for the community. This interactive session will facilitate developing political skills, cultivating team work, exploring new leadership requirements, applying skills to be an effective elected official and staff member, understanding organizational roles, and building sustainable relationships. Texas Municipal League Institute (Ticketed event, $150) High Performance Government in Today's Demanding Society Tony Gardner, Urban Issues Specialist, Virginia Institute of Government, Weldon Cooper Center for Public Service, University of Virginia, Charlottesville, Virginia How people work is shifting radically, but our organizational systems prevent us from taking advantage of these new opportunities. Many times, elected officials and top management focus on relatively routine but pressing matters rather than the very important but not so urgent issues thatwill have substantial impact on the community and the organization. The High Performance Organization (HPO) model, a fundamental building block of the Senior Executive Institute at the University of Virginia, can help you diagnose these and other issues and guide your organization to improved service delivery. Participants will come away with an understanding of how they can introduce a change mechanism to encourage their organizations towards higher performance. 9:00 a.m. — 4:00 p.m. Texas Municipal League Institute (Ticketed event, $150) Planning and Development Regulations: What City Officials Need to Know This is a comprehensive course for elected officials taught by the City Planners Association of Texas (CPAT� and the Texas Chapter of the American Planning Association (TCAPA). The course provides a concise review of Texas development regulations, zoning, and other planning issues. Each participant will receive a copy of A Guide to Urban Planning in Texas. Noon —12:45 p.m. Texas Municipal League Institute Luncheon Lunch is included for registrants of any of the ticketed TML( events. Extra lunch tickets, for those not attending a TMLI session, may be purchased for $20. 1:00 — 4:00 p.m. Texas Municipal League Institute (Ticketed event, $85) Promote and They Will Come —Tourism 101 David Teel, Tourism Director, Texas Economic Development, Market Texas Tourism, Austin; and Roger Brooks, Destination Development, Inc., Olympia, LWashington Texas is a popular destination with travelers for many reasons, including our history, culture, travel options, and our hospitality. Regardless of the size of your city, there is probably something — unique and interesting about it that can be marketed to travelers. Hear about the latest Texas travel trends, Texas demographics, and the economic development of tourism. You will also learn 'The 25 Immutable Rules of Successful Tourism:' This portion of the workshop will provide dozens of examples, case histories, and bottom -line suggestions on what it takes to convince visitors to spend money in your city. p.m. Texas Municipal League Institute (Ticketed event, $85) Strategic Goal Setting: Achieving Results for Your City Dr. Lyle Sumek, President, Lyle Sumek Associates, Inc., Heathron, Florida This session will focus on the nine key steps a city should take in strategic goal -setting. Among these critical steps are: incorporate community input, stick with core functions, define and follow the city's vision for itself, and "others" you will want to be sure to learn. Dr. Sumek is the president of a consulting organization that specializes in strategic goal -setting for local governments, developing more effective governing bodies and governance processes, and assisting local governments and fire departments as they work with their communities. He has worked in the office of the City Manager in San Diego, California. He has also taught at the University of Southern California and Northern Illinois University, and he was Associate Professor and Assistant Dean for the Graduate School of Public Affairs, University of Colorado (Boulder). Over the past twenty years, Lyle has developed a national clientele of cities and counties, including many in Texas. He has published articles on the changing political environment facing local public managers, developed materials for many organizations, and conducted numerous workshops. 1:30 — 5:00 p.m. Exhibit Hall Grand Opening 2:00 p.m. —Conclusion TML Board of Directors Meeting Thu�sdN aq ,ovember 20 8:00 a.m. — 5:00 p.m. Delegate Registration Open 9:00 —10:30 a.m. TML Opening General Session Making an Impact! Dr. Rick Rigsby, Professor of Speech Communications, Texas A&M University, College Station It's time to make a shift by moving excellence from rhetoric to reality! Learn how excellence and character can transform your life! Join Dr. Rick Rigsby as his motivating presentation challenges you to be a peak performer.. @by making an impact and not just a mere impression. Dr. Rigsby is recognized as one of the most dynamic speakers in America. As a motivational speaker and president of Impact World Group, and as a minister and founder of Impact Family Ministries, Dr. Rigsby's electrifying presentations encourage, challenge, and inspire audiences of all ages. The award -winning professor holds a faculty 000 appointment at Texas A&M University and is also Special Assistant to head football coach Dennis Franchione, serving as the Aggies' Life Skills Development Coordinator. A two-time winner of Texas A&M's prestigious Distinguished Teaching Award, Dr. Rigsby earned his master's degree from California State University, Chico, and his Ph.D. from the University of Oregon. In 2000, he was named Distinguished Alumni of the Year by his alma mater, California State University, Chico. 10:00 a.m. — 5:00 p.m. Exhibit Hall Open Noon =1:30 p.m. Delegate Luncheon and Presentation (Ticketed event, $25) Generation Why Eric Chester, CSP, President, Generation Why, Inc., Lakewood, Colorado Ready or not, here comes Generation Why-68 million Americans born between the late 70s to the early 90s. With over 40 million 1&24 year olds currently employed, the future clearly belongs to those companies and organizations that understand and can connect with Generation Why. I his exciting and revealing presentation will give you an in-depth look at Generation Why and help you understand what they value and how they approach the workplace. You'll then learn "Eight Strategies for Becoming Why2K Compliant,giving you a decided advantage. Since 1986, Eric Chester has been working extensively with this generation. He frequently appears on national media (including Good Morning, America; MSNBC; FoxNews; and CNN) to provide insight and perspective to concerned adults. He is the author of the book Employing Generation Why —Understanding, Managing, and Motivating Your New Workforce. � Effectively Marketing Your Community to the Retail Sector Tom Buxton, President and CEO, The Buxton Company, Fort Worth; Bill Shelton, Partner, CommunitylDO and The Buxton Company, Fort Worth; and Bob Bolen, Partner, CommunitylDO and The Buxton Company, Fort Worth Our Cities, Our Youth, One Future —Resource Session One Children's Defense Fund, Austin; and YouthBuild USA, San Antonio Legal Q&A—General Law Cities TML Legal Staff Leadership Development: Creating Passion and Soul in Public Service (continued at 3:15 p.m.) Dr. Patrick Sherman, Professor, University of Phoenix, Phoenix, Arizona Dr. Sherman provides a unique perspective on the change process in local government during this century. He balances academic integrity and inquiry with practical local government experience as both an appointed city manager and as an elected mayor pro-tem and city commissioner. Or. Sherman has served as a city manager for 13 years in Arizona and Colorado and for six years as an elected official in Texas. He has also served in executive posi- tions in both the private and nonprofit sectors. Engaging the Public in Bold New Ways: Hard Truths, Tough Choices (continued at 3:15 p.m.) Dick Bowers, President, R.A. Bowers and Associates, Management Consultants, and retired city manager, City of Scottsdale, Arizona The challenges we face require new partnerships with citizens. Many of the old tools won't work, and others need to be reinvented. We must explore ways to work with the public on their terms, engage them in a common vision, and break down the artificial barriers that all too often exist between the government and the governed. We need to think new thoughts, imagine new alliances, and always keep our eye on the prize ... a healthy community. This session will be fun, fast -paced, and challenoina. Come with an open mind and an explorer's imagination, and you will leave with ideas, tools, and techniques you can use immediately. Dick Bowers is the president of a service -oriented consulting firm that supports senior leadership in both the private and public sectors in the formation of sustainable and successful high performing teams. As a consultant, he has conducted scores of leadership development workshops, facilitated dozens of executive retreats, and given keynote addresses at many conferences. He also served in senior leveI local governmental positions for over 30 years, concluding with a decade as city manager of Scottsdale, Arizona. He is currently a visiting faculty member at UCLA and Arizona State University. althcare Changes in 2004-2005 � He Susan IIMh, Executive Director, Texas Municipal League Intergovernmental Employee Benefits Pool — 3:15 p.m. 3:00 Refreshment Break � Downtown Revitalization: The Texas Experience Kay Harvey -Mosley, State Coordinator, Texas Main Street Program, Texas Historical Commission, Austin; Evelyn Ecker, Main Street Director, City of Canyon; Paul Brandenburg, City Manager, City of Georgetown; Amelia Sondgeroth, Director of Planning and Development Services, City of Georgetown; and Mercy Rushing, Community Development Director, City of Mineola * Our Cities, Our Youth, One Future —Resource Session Two Texas Sister Cities Program: Successful youth Involvement Renata Anderson, State Coordinator, Texas Sister Cities Program * Legal Q&A—Home Rule Cities TML Legal Staff aoaa Ji * Leadership Development: Creating Passion and Soul in Public Service (continued) Dr. Patrick Sherman, Professor, University of Phoenix, Phoenix, Arizona * Protecting Our Communities and Organizations Bruce Varner, Fire Chief, City of Carrollton; and Larry Wright, Fire Chief, City of Rowlett Effective Citizen Engagement Strategies (continued) Dick Bowers, retired city manager, City of Scottsdale, Arizona � TML Intergovernmental Risk Pool Session Marvin Townsend, Executive Director, Texas Municipal League Intergovernmental Risk Pool 7:00 n.m. Hospitality events will be held at the Hyatt Regency Hotel. fridaq, November 21 Delegate Registration Open 7:30 a.m. —Noon Exhibit Hall Open A complimentary continental breakfast (juice, fruit, breakfast breads, coffee, decaf, and hot tea) will be served from 7:30 — 8:30 a.m. 7:30 — 845 a.m. Women in Government Breakfast (Ticketed event, $16► Consuelo Castillo Kickbusch, Lieutenant Colonel, United States Army (Retired) .: With her powerful messages, dynamic presenting style, and passion for helping create leaders, Lieutenant Colonel (Retired) Consuelo Castillo Kickbusch has been invited to speak, train, and consult all over the United States and Puerto Rico. A native of a barrio (ghetto) in Laredo, she is one of ten children who have become successful in spite of poverty, humiliation, and illiteracy problems. She earned her ROTC commission as a second lieutenant in the U.S. Army, and she became the first woman commissioned as a ROTC officer in the state of Texas. Prior to her retirement in 1996, she rose to be the highest-ranking Hispanic woman in the Combat Support Field in the United States Army. Following her . distinguished military career, Consuelo Kickbusch pursued her dream of establishing Educational Achievement Services Inc., a training/consulting firm, to share her talents, skills, and knowledge with people of all ages. Our Cities, Our Youth, One Future —Resource Session Three Improving the Efficiency of Local Government Through Wireless Technology Lon Fairless, IT and Interim Facilities Manager, City of Carrollton; and David Turschmann, Senior Account Manager, Affiliate Computer Services, Carrollton 9:00 —11:45 a.m. Affiliates Board, Business, or Educational Sessions (See pages 7-10 for details.) � WIG Speaker Follow -Up Session Consuelo Castillo Kickbusch, Lieutenant Colonel, United States Army (Retired) * Trends in Government Finance Walter Kelly, CPA, CFE, Partner -in -Charge, Clifton Gunderson LLP, Indianapolis, Indiana Mr. Kelly is a past National League of Cities (NLC) Board member, Advisory Council member, and member of several other NLC committees during his two decades of service to the NLC. He is a past President of the Indiana Association of es and Towns and served on the Fishers Town Council for 21 years (17 of those as president). Mr. Kelly is a graduate of Indiana University, with a major in accounting. He is a frequent speaker on government finance and reporting matters, and he provides a blended operational and financial perspective on issues confronting local officials today. Noon —1:30 p.m. Delegate Luncheon and Presentation of Municipal Excellence Awards (Ticketed event, $25) Simple Acts, Big Impact Mark Scharenbroich, Scharenbroich & Associates, Minnetonka, Minnesota Through connecting the mind and heart, Mark Scharenbroich will help us understand how simple acts can have a big impact in both our professional and our personal lives. Over the past twenty-five years, he has traveled over two million miles speaking to audiences in every state in the United States, every province of Canada, and in Europe. Mark has presented over 3,500 programs from the Arctic Circle to the Panama Canal. He is well known as a writer, performer, and director of several award -winning films and video training programs. He also earned an Emmy award for his ABC television special, "Doing Great' Mark's presentation will help us connect mind and heart in the workplace, in our homes, and in our communities. Dessert is sponsored by the City of Corpus Christi, host of the 2004 TML Annual Conference. Generating Revenues Through Preservation Sandy Pickett, President, Preservation Texas, Liberty * Developing the Workforce of Texas: The Chief Elected Official's Role John Fuller, Director of Workforce Support, Texas Workforce Commission, Austin; and John Moore, General Counsel, Texas Workforce Commission, Austin flssociatio� of Hispanic M��icipal Officials [flNMOj 8:00 —10:00 a.m. Breakfast and Session on Tax Increment Finance Districts (location to be determined) 10:00 —11:30 a.m. Tax and Revenues in Difficult Times 1:30 — 3:00 p.m. Topic to be determined Hssociafioo of Manors, C000cilmembers and Commissioners [RMCCI 9:00 —10:15 a.m. Concurrent Sessions The Twelve Keys to Leadership Dr. Michael Stewart, Trainer and Consultant, Salt Lake City, Utah It is possible to "keep your head when all around you are losing theirs,' said Rudyard Kipling—especially if as officials we grasp and apply the Twelve Keys to Public Leadership. Turning these keys will open the doors to efficient, effective, and people -centered government that preserves the best of the past and forms a pleasing future. Trainer and consultant Dr. Michael Stewart has provided his services to many national business, government, and educational institutions, including the National League of Cities Leadership Training Institute. He is the author of Daddy Come Out and Play. Inspiration for Leading and Nurturing Your Family. Contemporary Challenges in Local Government Dr. John Nalbandian, Chair, Department of Public Administration, University of Kansas, Lawrence, Kansas; and Dr. Carol Nalbandian, Consultant and Trainer, Lawrence, Kansas Dr. John Nalbandian chairs the Department of Public Administration at the University of Kansas, where he has taught since 19760 In addition to his faculty position, Professor Nalbandian served 1:45 — 6:00 p.m. Affiliates Board, Business, or Educational Sessions (See pages 710 for details.) a.m. TML Risk Pools' Complimentary Breakfast and Business Meeting 9:30 a.m. Resolutions O&A Session and TML Business Meeting both topics, mcwomg ms 000Ks rroressionansm m �oca� uuvennnem and Public Personnel Management Contexts and Strategies. Dr. Carol Nalbandian has been a consultant and trainer for overtwenty-five years. She was a senior consultant and director of the Menninger Leadership Center in Topeka, Kansas, and served as the director of management programs at the University of Kansas School of Business. Carol consults with local elected officials, as well as with senior staff, in the areas of strategic planning, goal -setting, team - building, and communication. She has also written articles on stress management, leadership, surviving job loss, and appreciating diversity. 10:30 —11:45 a.m. Concurrent Sessions The Twelve Keys to Leadership (continued) Dr. Michael Stewart, Trainer and Consultant, Salt Lake City, Utah Contemporary Challenges in Local Government (continued) Dr. John Nalbandian, Chair, Department of Public Administration, University of Kansas, Lawrence, Kansas; and Dr. Carol Nalbandian, Consultant and Trainer, Lawrence, Kansas Building Officials flssociarion of Tezas (80flTj 9:00 —11:45 a.m. Best Practices from Municipalities 1:45 — 4:30 p.m. Joint Session with the Texas Fire Chiefs Association (TFCA) World Trade Center Disaster: Building Performance (Findings of the Federal Emergency Management Agency's Building Performance Assessment Team) Robert F. Duval, New England Regional Manager, National Fire Protection Association, Wauregan, Connecticut This program covers the events of September 11, 2001, and the main construction features of the World Trade Center towers and some of the surrounding buildings. The session will detail the findings in the Federal Emergency Management Agency's Building Performance Assessment Team's report on the events of September 11, 2001. The presentation includes videos and graphics to representthe details of building construction and the mechanism of col- lapse of the World Trade Center towers on that fateful day. 46 Texas Fire Chiefs HssociarioH (TECH] : Texas HssociaiioH of BIacN Cih� CoaHcilrHembers [iHBCCM] 9:00 —11:30 a.m. Improve Your ISO Ratings Mike Pietsch, P.E., Mike Pietsch Consulting Services, Inc., Garland 1:45 — 4:30 p.m. Joint Session with the Building Officials Association of Texas (BOAT) World Trade Center Disaster: Building Performance (Findings of the Federal EmergencyManagementAgency's Building Performance Assessment Team) Robert F. Duval, New England Regional Manager, National Fire Protection Association, Wauregan, Connecticut This program covers the events of September 11, 2001, and the main construction features of the World Trade Center towers and some of the surrounding buildings. The session will detail the findings in the Federal Emergency Management Agency's Building Performance Assessment Team's report on the events of September 11, 2001. The presentation includes videos and graphics to represent the details of building construction and the mechanism of collapse of the World Trade Center towers on that fateful day. Cit'u PIaHHers Hssociaf'ioH of Texas [CPHT] 9:00 —11:30 a.m. CPAT Board Meeting 1:45 — 3:00 p.m. Photogrammetry for Planning Community -Based Projects: Technology and Applications Kevin Conlon, Photogrammetry Manager, SAM, Inc., Austin Increased awareness of the complexity and interconnectedness of elements in the modern landscape demands that municipal planners and designers have the right perspective. That means stepping back from the subjectto get an accurate overall view. Aerial mapping (photogrammetry) has evolved as an essential tool to meet this need. Mr. Conlon will discuss the latest photogrammetricteclmiques, attributes of photogram- metric products, and applications for urban planning and development, infrastructure design and management, ecology and environment, disaster prevention and response, and architecture and landscape design. Go�eroroeor FHaHce Of f cars Hssociahoo of Texas [GFORTj 9:00 —11:30 a.m. GFOAT Strategic Planning Session for National Conference in San Antonio in 2005 1:45 — 3:30 p.m. Turning Operating Data Into Analytical Data and Management Reports Using Built-ln Microsoft Excel Spreadsheet Functions Lewis McLain, Jr., Executive Director, GFOAT, Carrollton 9:00 —11:45 a.m. TABCCM Annual Business Meeting 1:45 — 3:00 p.m. New Approaches to Re -Development 3:15 — 4:30 p.m. Questions and Answers: What Do 1 Do Next as a Councilmember? Texas HssociarioH of Mooicipal Nealrh Officials [THMHO] 10:00 —11:45 a.m. TAMHO Annual Business Meeting Mark A. Brinkley, R.S., Director, Environmental Health Services, San Marcos Health Department, City of San Marcos 1:45 — 2:45 p.m. Homeland Security Jay Kimbrough, Deputy Attorney General of Criminal Justice, Austin Moderator: Steve Berry, Environmental Health Manager, Plano Health uepanuien�, guy u� r anu 2:45 — 3:45 p. m. West Nile Virus and Its Impact on Texas Cities Bob Galvan, Associate Dean, School of Public Health, Department of Health Management and Policy, University of North Texas Health Science Center, Fort Worth 4:00 — 4:45 p.m. Legislative Update: The Good, the Bad, the Ugly Shanna Igo, Director of Legislative Services, Texas Municipal League 4:45 — 5:30 p.m. Panel Discussion: Current Public Health Issues at the Local Level Tommy Camden, Director of Health, Lubbock Health Department, City of Lubbock; Wayne Farrell, Director, Bell County Health District, Killeen; Pat Fowler, Director of Health, Garland Health Department, City of Garland; Mark A. Brinkley, R.S., Director, Environmental Health Services, San Marcos Health Department, City of San Marcos; Mike Lester, Director of Health, Baytown Health Department, City of Baytown; and Tom Edmonson, Retired, Director of Health, Wichita Falls -Wichita County Health District, Wichita Falls Texas HssociaiioH of Mooicipal IHformahoH Of f cars [iflM10] 9:00 —10:15 a.m. TAMIO Business Meeting and Materials Exchange 10:15 —11:30 a.m. On the Record: The Bottom Line on the Open Records Laws Think you have a firm grasp on all there is to know about Texas Open Records Laws? Hear it from the experts. A representative from the attorney general's office will address specific situations, offer insight on the law's intricacies, and discuss recent rulings. An informative question and answer session will follow. 000�'1 Texas Association of Municipal lafo rrialion Officers RRMIO] coat. Texas Citq Management Association [TCMA] 1:45 — 3:00 p.m. Everyone's a PIO: Turning Employees and Elected Officials into Effective Communicators ie first person to be contacted by the media is not always the PIO, and many cities don't have a staff member designated to speak to the media. Be prepared by providing your police officers, councilmembers, and sewer line maintenance workers with the preparation they need to con- fidently speak to the media and successfully convey your city's mes- sage in a professional manner that will save their job and yours. New Tools for the New Millennium: The future of Communications Technology The digital revolution is impacting the area of communications more than any other municipal field, and it's not too late to jump on the technology bandwagon. From e-commerce to the new 3-1-1 telephone systems, the tools available to helo you communicate with vour residents multiply and improve daily. Hear success stories, testimonials, and advice from those working in the field who can offer advice on which new communication tools could be the best for you and your city. Texas Association of Municipal tax Administrators [TAMTA] 9:00 —10:15 a.m. Current Ad Valorem Tax Issues Ed Lopez, Tax Attorney, Lineberger Goggan Blair and Sampson, LLP, Dallas 10:15 —11:30 a.m. Surplus and Salvage Property Bruce Medley, Tax Attorney, Perdue, Brandon, Fielder, Collins and .Aott, LLP, Arlington 1:45 — 3:00 p.m. TAMTA Business Meeting Texas Citq Attornegs Association (TCRA] Sessions and speakers were not available at the time of printing. Please contact the TML Legal Departmentfor further information. Texas Court Clerks Association (TCCA] 10:15 —11:30 a.m. Court Cost Rene Henry, Collections Project Manager, Texas Office of Court Administration, Austin 1:45 — 3:00 p.m. Legislative Update Clay Abbott, General Counsel, Texas Municipal Courts Education Center, Austin; and Margaret Robbins, Program Director, Texas Municipal Courts Education Center, Austin 9:00 —10:15 a.m. Staff Effectiveness as Impacted by Budget Cuts 10:15 —11:30 a.m. Technological Literacy Programs 1:45 — 3:00 p.m. Health Insurance Update and Medical Savings Accounts 3:15 — 4:30 p.m. Alternative Delivery Methods—DesignBuild, Manager -at -Risk Texas Municipal Clerl{s AbbUL10tlOn [TMCA] Ethics and Leadership Dr. Arlita Hallam, Associate Dean and Visiting Assistant Professor, School of Library and Information Sciences, University of North Texas, Denton TMCA President Patti Hicks, TRMC, City Secretary, City of The Colony, presiding Texas Municipal Human Resources Association [1MHRA] 9:00-9:45 a.m. TMHRA Business Meeting 10:00 —11:45 a.m. Using the Balanced Scorecard to Enhance HR Strategic Planning William H. Wilder, Jr., retired Director of Human Resources, City of Charlotte, North Carolina Mr. Wilder will discuss the city's corporate use of the Balanced Scorecard to measure outcomes which demonstrate the effectiveness of HR programs to the organization. The Charlotte Human Resources Department has used this approach to enhance strategic human resources planning. 1:45 — 3:00 p.m. Managing During Difficult Times: Successful Operational Strategies Pam Syfert, City Manager, City of Charlotte, North Carolina The City of Charlotte over the last ten years has been nationally recognized as a benchmark for innovative and sound city management. Ms. Syfertwill discuss some of the problems that are facing cities during these turbulent economic times and how Charlotte is addressing them. 3:15 — 4:00 p.m. Managing During Difficult Times: Successful Operational Strategies (continued) A dialogue with City Manager Pam Syfert and retired Human Resources Director Bill Wilder about the various management and human resources innovations the City of Charlotte has instituted. Attendees will be given the opportunity to ask questions about the various programs, successful and unsuccessful initiatives, and pitfalls to avoid in instituting organizational change. U�O� i3 Texas Municipal Librarq Directors Rssociation [TMLDR] 9:00 —10:30 a.m. Outsourcing in Libraries: What Works? What Doesn't? 10:30 —11:30 a.m. TMLDR Business Meeting Texas Municipal Parks, Recreation and Tourism Rssociation [TMPRTR] 9:00 —10:15 a.m. The Benefits of Parks and Recreation Are Endless: Discover Them in Your Community Dr. Micha) Anne Lord, Executive Director, Texas Recreation and Park Society, Georgetown 10:15 —11:30 a.m. Economic Impact: The Power of PARDs Jim Browne, Director, North Richland Hills Parks and Recreation Department, City of North Richland Hills 1:45 — 3:00 p.m. "Community Benefits: Parks and Recreation Making Positive Contributions Sally Gavlik, Director, El Paso County Parks and Recreation Department, City of El Paso 3:15 — 4:30 p.m. Roundtable Discussion: Issues Facing Parks and Recreation Agencies in Your Community and Statewide Texas Municipal utilities Rssociation [1MUR) 9:00 —11:00 a.m. Joint Session with the Texas Public Works Association (TPWA) Homeland Security —What You Need to Know at the Local Level Reynold N. Hoover, Director, National Security Coordination, Department of Homeland Security Emergency Preparedness and Response Directorate, Federal Emergency Management Agency, Washington, D.C.; Jack Colley, State Coordinator, Division of Emergency Management, Texas Department of Public Safety, Austin; Mike Eastland, Executive Director, North Central Texas Council of Governments (NCTCOG), Arlington; Ken Olson, Emergency Management Coordinator, City of Lubbock; and Richard Ridings, P.E., Vice President, Central Division, HNTB Corporation, Austin, and Past President, American Public Works Association This session will provide information on homeland security issues from national, state, regional, and local perspectives. The session will include discussion of available local jurisdiction funding for equipment, planning, training, and exercising. In addition, there will be discussion of issues related to public works, public utilities, and infrastructure concerns in the homeland security arena. Texas municipal utilities Rssociation [TMUR] cant. 11:00 —11:45 a.m. TMUA Business Meeting 1:45 — 2:00 p.m. Water Conservation Programming Calvin Finch, Ph.D, Director of Conservation, San Antonio Water System, San Antonio 2:00 — 3:00 p.m. Conservation Roundtable Discussion Leonard Young, Senior Vice President, San Antonio Water System, San Antonio Texas Public WON Rssociation [TPWR] 9:00-1100 a.m. Joint Session with the Texas Municipal Utilities Association (TMUA) Homeland Security —What You Need to Know at the Local Lvci Reynold N. Hoover, Director, National Security Coordination, Department of Homeland Security Emergency Preparedness and Response Directorate, Federal Emergency Management Agency, Washington, D.C.; Jack Colley, State Coordinator, Division of Emergency Management, Texas Department of Public Safety, Austin; Mike Eastland, Executive Director, North Central Texas Council of Governments (NCTCOG), Arlington; Ken Olson, Emergency Management Coordinator, City of Lubbock; and Richard Ridings, P.E., Vice President, Central Division, HNTB Corporation, Austin, and Past President, American Public Works Association This session will provide information on homeland security issues from national, state, regional, and local perspectives. The session will include discussion of available local jurisdiction funding for equipment, planning, training, and exercising. In addition, there will be discussion of issues related to public works, public utilities, and infrastructure concerns in the homeland security arena. 1:45 p.m. TPWA Board Meeting Texas Police Chiefs Rssociation [TPCR] Sessions and speakers were not available at the time of printing. Please contact James McLoughlin at 512-281-5400 for further information. Texas Purchasing Management Rssociatioo [1PMR] 1:45 — 3:00 p.m. Emergency Preparedness and Disaster Recovery for Purchasing 3:15 — 4:30 p.m. Alternate Delivery Methods —Still a Lot to Learn 6:00 p.m. Legislative Roundup and TPMA Business Meeting Historic Homes of San Rof'om Cool•. Share the experience of the TML Annual Conference and Exhibition with your spouse or friend. The TML spouse/guest program offers these opportunities, all TML educational sessions (excluding ticketed sessions) Admission to the Exhibit Hall Conference bag Spouse Hospitality Center Saturday Risk Pools'Breakfast There is a spouse/guest registration fee of $2511ate fee of $35). Additionally, to participate in any of the special tours listed below, you must purchase a ticket. A city official or employee cannot register as a spouse/guest. To purchase tickets for the spouse tours, see your registration form. A minimum of 40 participants must be reached by Friday, October 17, 2003, in order for each tour to take place (except for the Central Market Cooking Class, which is limited to 30 participants). If the minimum number of participants is not reached by that date, the tour will be 1 J J a '11 L l.._ J 4__ aL_ L 1111 c canceled and the munCy wlll de reldlldeu d`R dIC conference. All tours will depart from and return to the Henry B. Gonzalez Convention Center. Wine, Wiltllou�ers, and World Events u�irh Shopping Thursday, ovember 20 830 a.m. — 4:30 p.m. $20 per person (lunch is not included) Visit the historic German community of Fredericksburg, just an hour drive north of San Antonio in the Hill Country. Known for its wide Main Street full of quaint shops, antique stores, and one -of -a -kind items, Fredericksburg offers lots to enjoy. While in town, you'll have the opportunity to enjoy a morning of wine and wildflowers or a museum Medicated to telling the story of World War II in the Pacific. Choose one f two options for your morning exploration. Visit Wildseed Farms, the largest working wildflower farm in the United States, and then take a tour of Becker Vineyards and try some of their award -winning wines. Or you can visit the National Museum of the Pacific War and learn about WWII in the Pacific and life on the home front In the afternoon, you can enjoy lunch on your own and explore some of the more than 150 specialty shops along Main Street. uncommon Museums of San Hnro�io Thursday, November 20 9:00 a.m. — 2:00 p.m. $42 per person (lunch is included) Enjoy a guided tour through San Antonio to see some of its most unique and interesting landmarks. First, see beautiful Spanish Colonial architecture and priceless French Impressionist paintings at the McNay Art Institute. Then see rattlesnake art, horn and antler collections, and other Texas art at the former cowboy saloon, the Buckhorn Hall of Horns. Lunch will be served atthe Buckhorn Hall of Horns. After lunch, we're off to the Texas Transportation Museum. The museum features a full-size, operational railroad, a garden railroad, and a varied road vehicle collection. Historic Horses of San Hnf'onio Thursday, November 20 9:30 a.m. —1:30 p.m. $43 per person (lunch is included) Historically, the homes of San Antonio's citizens have ranged from very basic —designed to protect the occupants from the elements —to grand elegance —designed to provide the occupants with every luxury. experience life in San Antonio in the eighteenth and nineteenth nturies during visits to three historic homes. The Spanish Governor's Palace dates backto 1749 and contains many Spanish Colonial antique furnishings from the sixteenth and seventeenth centuries. Located in the King William District, the lovely Guenther House and the Steves Homestead are excellent representations of the German -American style cative of San Antonio in the latter half of the nineteenth century. Lunch at the Guenther House is included in the tour. Central Markel Looning Class—Holidau Hppenzers Thursday, November ZO 11:30 a.m. — 2:30 p.m. Limited to the first 30 registrants $48 per person (lunch included) Join us for a unique cooking experience at San Antonio's Central Market, a fresh marketfor people who are passionate aboutfood. We'll watch a cooking demonstration for a holiday appetizer menu and sample what is prepared. After a lunch of sumptuous appetizers and iced tea, you'll have time to explore Central Market Dou�n the Mission Trail Friday, November 21 10:00 a.m. — 3:00 p.m. $45 per person (iunch is inciudeal Experience San Antonio's colonial past. Today you will travel the Mission Trail, stopping first at Mission San Jose, San Antonio's grandest in terms of size and architectural detail. Termed the 'Queen of the Missions" and founded in 1720, this elegant structure echoes with reminders of an earlier time, when Texas was a frontier and the mission was a haven in an unsettled land. One of the country's finest examples of Spanish mission architecture, San Jose is blessed with a lovely sculpted entrance and the unique "Rosa's Window.' Within the mission's restored compound are Indian quarters, a granary, kilns, and a mill. Continuing along the Mission Trail, the group will stop at Mission Concepcion, the oldest unrestored stone Catholic church in the nation. This rustic quality adds to the mission's charm. Mission Concepcion is especially noted for the original frescoes which still adorn the walls. Lunch will be a Tex-Mex buffet at La Fonda. Markers and Merchants Shopping Friday, November 21 11: Q0 a.m. — 5:00 p.m. S21 per person (lunch is not included) The shopping in San Antonio is very diverse, from upscale shops in an old limestone quarry to handcrafted items housed in a building designed from turn -of -the -century remnants. San Antonio offers shoppers the best of everything. Visit Quarry Mall, Mexican Market, and Artisans Alley. To Flu, To fight, To Win Friday, November 21 Noon — 4:00 p.m. S37 per person (lunch is included) In this tour designed for military history buffs, you will tour Lackland Air Force Base and visit the Air Force History and Traditions Museum there. San Antonio's military installations are crucial to the city's economy, and testaments to their past are all around. Lackland Air Force Base is home to the Air Force History and Traditions Museum, which hosts a collection of rare aircraft and components dating back to World War II. Lackland Air Force Base was established on June 26, 1942, as a cohesive training base, and formalized training evolved to support the Air Force Mission: 'To Fly, To Fight, To Win' The basic training and commissioning programs inspired Air Force pride. A technical training group was established to oversee the many courses now taught on base. While on this tour, you will enjoy a box lunch. — il O0050 riagates will participate in a lottery system to obtain rooms in San Antonio will be honored on a "first -drawn, first -filled" basis. It will be important that ation is provided to TMUs Housing Bureau by August 22, 2003. ces of obtaining your room preference, please follow these procedures: rType all information requested on the Housing Preference Form. all hotels in order of preference, with 1" being your first choice. YOU MUST r ' ` RANK ALL HOTELS BY NUMBER. pip w` •' Complete the Housing Reservation Form, using the actual name of each individual who will need a room. You may use a photocopy of the Housing Preference Form and the Housing Reservation Form. Be sure to include a contact name and address, e-mail address, or fax number on the Housing Reservation Form. Confirmations will be e-mailed or faxed according to the information provided. If your forms are incomplete, a representative of the TML Housing Bureau will contact the individual listed as the contact person. • Include credit card information or a check as a deposit in the amount of $200 per room, made payable to the TML Housing Bureau. Forms received without a deposit will not be included in the lottery. • Send the following items (in one envelope) to the TML Housing Bureau: • Housing Preference Form (page 14). • Housing Reservation Form (page 15). • Check orwcredit card information as a deposit in the amount of $200 per room. • Mail to: TML Housing Bureau P.O. Box 2426 San Antonio, TX 78298 • Your envelope must be received at the TML Housing Bureau no later than 5 p.m. on August 22, 2003, to be included in the lottery drawing. If a city or organization submits more than one envelope, each envelope will be treated as a separate housing request in the selection process. • Soon after August 22, 2003, a supervised drawing will be conducted to allocate hotel rooms based on the order of the forms selected and the availability of the room at the preferred hotel as indicated on the Housing Preference Form. • Housing Reservation Forms received after the August 22, 2003, deadline will not be included in the lottery drawing. Those requests will be filled based upon availability after lottery requests have been placed. Acknowledgments • The Texas Municipal League Housing Bureau will send you an acknowledgment of your reservation no later than September 12, 2003, indicating specific room assignments as determined by the lottery. Please review all information for accuracy. • If you do not receive your acknowledgment by September 12, 2003, please contact the TML Housing Bureau by fax at 210-207-6702, or e-mail: sahousing@sanantoniovisit.com. You will not receive a confirmation notice from the hotel. Changes/Cancellations • Any changes to your Housing Reservation Form will be handled after the lottery has been conducted and you have received notification of your hotel room assignment. Detailed instructions on how to make changes will be sent with your confirmations. • All cancellations must be received by the TML Housing Bureau on or prior to October 20, 2003, to receive a refund of your deposit. Any cancellations received after October 20, 2003, will result in forfeiture of your deposit. O NORTH �ire, Tit N * M ■ 1' A 1 HOTELS 1. Emily Morgan • 705 E. Houston 2. Holiday Inn Crockett • 320 Bonham Hilton Palacio del Rio • 200 S. Alamo Homewood Suites • 432 W. Market 5. Hyatt Regency • 123 Losoya 6. La Quinta Convention Center • 1001 7. Marriott Rivercenter • 101 Bowie Marriott Riverwalk • 711 E. Riverwalk 9. Menger • 204 Alamo Plaza 10. Plaza San Antonio • 555 S. Alamo 11. Hotel Valencia • 150 E. Houston 12. Westin Riverwalk • 420 W. Market E . Commerce SQUARE/ STATION ER TOWER�� Of THE AMERICAS HEMISFAIR PARK INSTITUTE Of \ EXAN CU�S SHUTTLE SERVICE PROVIDED Yes Yes No Yes Yes No No No Yes Yes Yes Yes OOG52 CITY/ORGANIZATION CONTACT PERSON ENEENIOND 7 ;.; EmdyMorgan138 single 3 blocks 3 p.m. Noon $16 valet Fitness Center Room Service 5149 double only Outdoor Pool Coffeemaker `7¢5 E. Houston s Restaurant Hair Dryer Iron and Board Hilton $192 single Across Street 3 p.m. 11 a.m. $15 self Fitness Center Room Service Palacio del Rio $207 double $24 valet Outdoor Pool Coffeemaker i 200 S. Alamo Restaurant Hair Dryer Holiday Inn " $139 single/double 2.5 blocks 3:30 p.m. Noon $17 valet Outdoor Pool Room Service Crocker Hotei only Ractmirant Coffeemaker 320 Bonham Hair Dryer Iron and Board Homewood $139 single 3 blocks 3 p.m. Noon $16 valet Fitness Center Coffeemaker Suites $159 double only Outdoor Pool Hair Dryer 432 W. Market Hotel Valencia $138 single/double 4.5 blocks 3 p.m. Noon $21 valet Fitness Center Hair Dryer only Restaurant Iron and Board 150 E. Houston Hyatt Regency $190 single/double 2.5 blocks 3 p.m. Noon $16 valet Fitness Center Room Service only Outdoor Pool Coffeemaker 123 Losoya Restaurant Hair Dryer Iron and Board La Quinta $108 single 2 blocks 3 p.m. Noon No Charge Outdoor Pool Coffeemaker Convention Center $119 double Hair Dryer 101 E. Commerce Marriott $178 single 1 block 4 p.m. Noon $12 self Fitness Center Room Service Rivercenter $198 double $17 valet Indoor/Outdoor Pool Coffeemaker 101 Bowie Restaurant Hair Dryer Iron and Board I Marriott $178 single Across Street 4 p.m. 1 p.m. $12 self Fitness Center Room Service Riverwalk $198 double $17 valet Indoor/Outdoor Pool Coffeemaker 711 E. Riverwalk ` Restaurant Hair Dryer Menger $118 single/double 2 blocks 3 p.m. Noon $13 self Fitness Center Room Service 204 Alamo Plaza $17 valet Outdoor Pool Iron and Board Restaurant Plaza San $168 single/double 2 blocks 3 p.m. 11 a.m. $10 self Fitness Center Room Service Antonio $16 valet Outdoor Pool Coffeemaker 555 S.Alamo Restaurant Hair Dryer Iron and Board Westin $174 single 3 blocks 3 p.m. Noon $12 self Fitness Center Room Service Riverwalk $194 double $22 valet Outdoor Pool Coffeemaker 402 W. Market Rest urant Hair Dryer 6 0 ;j Iron and Board * Parking Fees: San Antonio hotels contract for parking. Parking rates listed above may change. It is advisable to contact your assigned hotel prior to arrival to determine exact parking rates during your stay. Note: There are city -owned lots near TML Conference hotels. The rates for city -owned lots at the time of publication were $6 per day with no in/out privileges. ciyrorganrzai�m LIL.IDEDDDDDDDD[:]❑OF]I�IFIFI❑ Address ❑FJ❑I�]C❑❑❑❑❑❑❑G❑CLIFIFIFIFIFT] city FIFIFFIFIFIFIFIF FIFIFT11 State FTI zip FIFIFIFT] Telephone FIFIFIFFIFIFFIFIF FaxFIFIF FIFIFIFIFIFIE] E-Mail Contact Person ALL PERSONS NAMED ON THIS SHEET MUST HAVE THE SAME HOUSING PREFERENCES AS THOSE INDICATED ON THE HOUSING FORM ON PAGE 14. Actual names of person(s) to whom room will be assigned. (If additional space is needed, please copy this form.) Room Preferences. Please , - , • Check. , • Names of Additional Occupants Arrival Date Departure Date LIST SPECIAL If additional space is needed, either copy this form or attach a list. Include credit card information to cover the deposit in the amount of $200 per room. See page 12 for instructions on how to pay by check or money order. Please indicate if any of the persons listed have any special room requirements (ADA room required, etc.). M. ❑ MasterCard ❑ visa ❑ American Express ❑ Discover Card Number F"IFIFIFIFIF F"IFIFIFIFIFIFFIFIF] Exp. Date ❑❑ - 1:1 F] Signature 00054 1. A CHECK OR CREDIT CARD DEPOSIT MUST ACCOMPANY THIS FORM IN ORDER TO BE INCLUDED IN THE LOTTERY. _ 2. MAIL ALL FORMS T0: TML HOUSING BUREAU, P.O. BOX 2426, SAN ANi0N10, TEXAS 78298, OR FAX TO 210-207-6702. J 3. DO NOT MAIL THIS FORM TO THE TML OFFlCE; R WILL DELAY YOUR HOUSING PROCESS. PLEASE NOTE: REGISTRATION WILL NOT 8E PROCESSED UNTIL PAYMENT IS RECEIVED. THREE WAYS TO REGISTER: Register online with Fax this form with credit card payment: credit card payment www.tml.org to: 512-231-7495 Reduced Fees. To be eligible for reduced registration fees, payment must accompany your completed form and be received in the TML office by October 20, 2003. (See General Information on page 3.) DELEGATE NAM TITLE: MAILING ADDR CITY/STATE21P: Address to mail badgels)and/or confirmations Mail this form with payment to: Texas Municipal League 1821 Rutherford Lane, Suite 400 Austin, TX 78754-5128 Cancellation Policy. If you are registered and cannot attend, we encourage you to send a substitute. If you cannot send a substitute, a $45 registration cancellation fee will be assessed if written cancellation is received by October 20, 2003. No refunds will be honored after October 20, 2003. No telephone cancellations accepted. Cancellations in writing may be mailed to TML Annual Conference, 1821 Rutherford Lane, Suite 400, Austin, TX 78754-5128, fax: 512-231-7495, or e-mail:sharallU�tml.org. CITY/ORGANIZATION: BADGE NAME: T by deiegSie regisii atiuii fee iiciuu'e3 nii eu'uc&tiunai SB55iun5 lex6iuding iiCkaie'u eVeira'S ii'ated beiuVJ), ho"ndvut mateiiaia, i otraahmeiS bi oaks, access t0 cxhib � hail, :�rednCSd3y Grand Gpenin^y Reception, and Saturday TML Risk Pools' Breakfast REGISTRATION OPTIONS: TML MEMBER CITY OFFICIAL OR ASSOCIATE MEMBER REGISTRATION By October 20 101) 5225 ❑ After October 20 (02) 5295 ❑ A city official or employee cannot register as espouse/guest. SPOUSE/GUEST BADGE INFORMATION: (Spouse/guest name as you wish it to appear on badge) Texas Municipal League Institute —November 19, 2003 Tickets Fee Quantity TOtaI lLunch lnciuded) 50 Average to Awesome (a.m.) $85 S 51 Ethics (a.m.) $85 S 52 Tourism Ip.m.l S85 S 53 Strategic Goal Setting (p.m.l $85 S 54 High Performance (all day) 5150 $ 55 The Changing Line (all day) 5150 $ 56 Planning and Development (all day) 5150 S 57 Extra Lunch Ticket S20 $ TMLI sessions are pre -conference events and require a separate ticket. Conference Tours Fee Wine, Wildflowers, Wodd Events, and Shopping 40 Wildseed Farms and Becker Vneyards Option S20 41 National Museum of Pacific War Option S20 42 Uncommon Museums of San Antonio S42 43 Historic Homes of San Antonio S43 44 Central Market Cooking Class $48 45 Down the Mission Trail $45 46 Markets and Merchants Shopping $22 47 To Fly, To Figh4 To Win $37 CREDIT CARD PAYMENTS: Quantity Total S S S S S ❑ MasterCard ❑Visa ❑Amer Express ❑Discover Cardholder's Name Please Print ACCt # Signature Exp. Date NON-MEMBER (03) $325 ❑ (04) 5395 ❑ SPOUSE/GUEST 105► S25 ❑ 106) S35 ❑ Optional Conference Events Tickets Fee 20 Thursday Delegate luncheon S25 21 FridayTCAA/MCLESessians S75 "' (for assistant city attorneys only) 22 Friday Women in Government Breakfast St6 23 Friday Delegate Luncheon S25 24 Saturday Intergovernmental Risk Pools' Business Meeting/Breakfast No Charge Quantity Total For planning purposes, please let us knowwhich affiliates day sessions you will attend on Friday IYou may choose more than onel• 1. 2. 3. 80 ❑Special accommodations required (i.e., dietary needs, interpreter) Conference T-Shirts 60 Large 61 X Largo 62 XX Large 63 XXX Large Business Check Personal Check Date Rec'd S S S S S 0.00 Fee Quantity Total S15 S Sty S Si5 S $15 S Page Grand Total S FOR OFFICE USE ONLY: Total $ Batch No. Id# 000s�