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04/07/2003-CC-Minutes-RegularMINUTES: CITY COUNCIL APRIL 7, 2003 PRESENT: Mayor Tommy Kincaid, Councilman Mike James, Councilman Andy Garza, Councilman Joe Higgs, Councilman Glenn Ervin ABSENT: Councilman Jimmy Evans OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Assistant City Secretary/Administrative Assistant Samantha Renz, Water/Wastewater Superintendent Eddie Branham, Streets/Parks Superintendent John Henderson, City Engineer Mark Owens, Electric Superintendent Mike Prater, Harold Johnson, Audrey Dial, Laurel Harper, Allen Bussell, Al McNatt, Greg Edwards, Georgia Royal, Angela McDade, Crystal Brown, Don Frazier, Shelley Ruland, Merrie Lou Abney, Stephen Koch, Trisa Koch 1. Mayor called meeting to order, Councilman Higgs led the invocation, Councilman Ervin led the Pledge of Allegiance. CONSENT AGENDA 29 a) Approve Minutes: March 17, 2003 March 24, 2003 - Special Called b) Disbursements Councilman Higgs moved to accept the consent agenda as presented, Councilman Garza seconded, Motion carried unanimously. 3. Citizen's Input. Georgia Royal, 200 E. Willow St., addressed the Council regarding the dumping on Railroad Avenue close to the Park where the city has put trash on the west side and the east side, the people of Sanger are also bringing their personal trash to that property. Her concern was snakes and appearance, she requested the city put up "no dumping" signs. Mayor indicated this has been addressed and that they should see something in the next day or two. City Manager indicated they will put culverts from the main railroad to Railroad avenue. They will have drainage, but it will be level. They will take care of the situation. 4. Consider and Possible Action on Proclamation # 04-09-03 - Declaring April 20, 2003 at Matthew L. Jones Day in Sanger, Texas. Mayor Read Proclamation as follows: PROCLAMATION #Q4-09-03 by The City Council of the City of Sanger, Texas To all to whom these presents shall come; WHEREAS, the City of Sanger recognizes April 20, 2003 as the day that Matthew L. Jones will receive the Eagle Scout Award, and WHEREAS, the City of Sanger Recognizes that the Eagle Scout Award is the Highest Honor of Boy Scouting, and WHEREAS ,the City of Sanger wishes to congratulate Matthew L. Jones on this achievement. NOW, THEREFORE, I, Tommy Kincaid, Mayor of the City of Sanger, do hereby declare and proclaim Sunday, April 20, 2003 as: "MATTHEW L. JONES DAY" in the City of Sanger and encourage all citizens of the City to recognize the accomplishments of Matthew L. Jones, Councilman Garza moved to adopt ProclamationCouncilman James seconded, Motion carried unanimously. 5. Consider and Possible Action on Request from Joel Sadau for Waivers from Subdivision Regulations on a Plat in the E.T.J. City Engineer indicated Mr. Sadau's property is off of Belz Rd, and he wants to split off one lot. Our ordinance requires a preliminary and a final plat. Part of the final plat process requires showing construction details; however, there will be no city services. The one item that needs to be addressed is the drainage study. He indicated that he did not feel he need to do a drainage study. Staff is recommending that he do a Preliminary plat, but that the drainage study be waived. Councilman Higgs asked if the lot fronts on Belz Rd. City Engineer indicated it did. According to state statute a property owner could submit a minor plat, and it could be approved by staff and not have to come to City Council. That is something that could be put in the ordinance. Her Discussion, Councilman Higgs moved to waive the drainage study with City Engineer's recommendation that if another lot is sold out of the tract that a drainage study be required. Councilman James seconded. Motion carried unanimously. 6. Consider and Possible Action on Preliminary Plat for Creek View Addition, Located in the E.T.J. off of F.M. 2450. Steve Koch indicated this was a plat in the E.T.J. Discussion regarding fire protection. Councilman James asked if it is the E.T.J. and we require fire hydrants, why shouldn't they have to put them in. He felt a fire hydrant should be supplied. Discussion regarding the rules in the E.T.J. versus the rules in the city. Shelley Ruland indicated Bolivar Water will not provide any fire protection off of their water lines. They were told they would have to pipe in a second set of lines that would use city water for fire protection. Councilman James asked about the pad elevations and the street width. Discussion regarding county requirements. Councilman Higgs moved to accept the Preliminary Plat for Creek View Addition, Phase 3, Councilman James seconded, Motion carried unanimously. 7. Consider and Possible Action on a Final Plat for Creek View Addition, Located in the E.T.J. off of F.M. 2450. Councilman Ervin moved to approve final plat, Councilman Higgs seconded, Motion carried unanimously. 8. Conduct Public Hearing to Consider a Concept Plan on a Proposed Planned Development on Lake Ridge Estates. Property is Legally Described as Abstract 29, Tracts 57, 58 & 59. The Property is located on McReynolds Road.' Public Hearing opened. Don Frazier, project manager, indicated it is basically a 251 home development. He wanted to point out two main points, the density is 3.5 units per acre. The lot sizes are smaller than required; however, with the open space the density does not exceed requirement. The minimum house size is 1200 square feet, most homes will be 1400 and over, up to 2200. The biggest pad site will be 40 x60, but they can go two stories. The front setbacks will be 25 feet, but they have asked for a variance on the rear setbacks. Councilman James indicated he would like to see another entrance off of McReynolds Rd. Mr. Frazier indicated the P&Z was concerned with it as well. There is no way to put in a second entrance. The P&Z requested a three lane entrance. Don Frazier indicated they did design a fire entrance, it will be a barricaded entrance for emergency access only. Councilman James indicated at the end of the road it dead ends. The next development could possibly tie into it and extend access. Mr. Frazier indicated they would like for that to be an extension of their subdivision but they have not acquired the land. Discussion regarding the road. Councilman James asked if developer would be willing to pay for widening of McReynolds Rd. to put a turn lane on McReynolds Rd. into the Subdivision. Discussion. Don Frazier indicated this would be done in three phases over 5 years conceptually. Councilman James asked if numbers had been run on what would be done if they had 7000 square foot lots. Don Frazier indicated they would lose 37 lots. Councilman Higgs asked if sidewalks would be required. Mr. Frazier indicated they would include sidewalks. City Engineer indicated they would require at least 40 feet R.O.W. on McReynolds. Are Frazier indicated that wouldn't be a problem. Gregg Edwards indicated they were planning to shave back the lake to allow for wider R.O.W. Shelley Ruland indicated the other items the P&Z recommended were fencing the entire residential area, traffic control devices on the main road, and that drainage 0ssues be dealt with. Discussion regarding the plan. Councilman Higgs asked now far it was from that entrance to Indian Lane, Eddie Lane indicated 600 to 700 feet. Councilman James indicated Choice Homes builds a nice affordable home, and asked if they have this small of lot sizes in other cities. Harold Johnson, Choice Homes, indicated it varies from area to area, in Denton they range from 5000 to 7000 square feet. Councilman James indicated his main concern is the traffic on McReynolds Rd. and the one outlet. Mayor asked if they addressed the turning lane would that take some of the concern away. Councilman James indicated in his opinion it would. City Manager indicated a turn lane would help the people going straight, at this point there are not many houses East of this site. Unless there is a safety issue, the city is not concerned with inconvenience, that will be a marketing issue. Discussed Planning and Zoning's recommendation for the three lanes out to McReynolds. Discussed drainage. Public Hearing closed. 9. Consider and Possible Action Regarding a Concept Plan on a Proposed Planned Development on Lake Ridge Estates. Property is Legally Described as Abstract 299 Tracts 57, 58 & 59. The Property is located on McReynolds Road. City Engineer indicated the variances needed to be put in the motion. Councilman Higgs moved to approve the Concept Plan with the variances on the rear setback to 20 feet in the Single Family area, and to 5 feet in the multi -family area, and a variance on the fencing requirement around the multi -family, but requiring three lanes coming in at the intersection with McReynolds Road, wood fencing around the residential development area, traffic control devices on the main road, and making sure they will not cause any flooding down stream for a planned development, and the 80 foot R.O.W. on McReynolds Rd. Councilman Garza seconded. Motion carried unanimously. 10. Consider and Possible Action on Ordinance #04-09-03 -Amending the Sign Regulations and Sign Permit Fees of the City of Sanger. Mayor read caption as follows. ORDINANCE 04-09-03 THAT CHAPTER 39 ARTICLE 3.1400 SIGN REGULATIONS AND APPENDIX ARTICLE 3.000 OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, ARE HEREBY AMENDED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. Danny indicated the reason the fee was increased was that it required inspections and review, the current fees did not cover the cost. Councilman Garza moved to adopt the ordinance, Councilman James seconded, Motion carried unanimously. 11. Consider and Possible Action on Appointments to the Parks Board. Councilman James moved to appoint Tammy Bell, Chris Wesley and Pat Golden, Councilman Ervin seconded. Motion carried unanimously. 12. Consider and Possible Action to Reappoint Jack Smith to the Upper Trinity Board of Directors. Councilman Ervin moved to appoint Jack Smith to the Upper Trinity Board of Directors, Councilman James seconded, Motion carried unanimously. 13. Meeting Adjourned.