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11/18/2002-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, NOVEMBER 18, 2002 7:00 P.M. 201 BOLIVAR 1. Call Meeting to Order, Invocation, Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: November 4, 2002 b) Disbursements 3. Citizen's Input. 4. Consider and Possible Action on Presentation from the Sanger Downtown Area Committee. 5. Consider and Possible Action on a Preliminary Plat for Quail Run, Being 367 Residential Lots out of 82.439 Acres, Located off of Cowling Road. Consider and Possible Action on Budget Amendments. Consider and Possible Action on Appointing/Beplacing one (1) Parks Board Member. Adjourn. Rosalie Chavez, City �9ecretar Dafe time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL NOVEMBER 49 2002 PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Joe Higgs, Councilman Andy Garza, Councilman Mike James ABSENT: Councilman Jimmy Evans OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Assistant City Secretary/Administrative Assistant Samantha Renz, Police Chief Curtis Amyx, Streets/Parks Superintendent John Henderson, Water/Wastewater Superintendent Eddie Branham, City Engineer Mark Owens, Crystal Brown, Belinda Garza, Mike Dobrovolsky, and Shelley Ruland. 1. Mayor Called Meeting to Order, led the Invocation, followed by the Pledge of Allegiance. Mayor read a letter regarding the kindness of Sanger's citizens. Approve Minutes: Disbursements CONSENT AGENDA October 21, 2002 Councilman James moved to approve the Consent Agenda, Councilman Garza seconded. Motion carried unanimously. 3. Citizen's Input. None. 4. Conduct Second Public Hearing on Proposed Annexation of the Following Properties: ABSTRACT 1241, PART OF TRACT 46, BEING 6.158 ACRES (PART OF A 10 ACRE TRACT) JIM MCNATT CHEVROLET, AND ABSTRACT 299 TRACT 62, BEING 25.23 ACRES Public Hearing Opened. City Secretary explained the reason for pulling the three other proposed annexations was that the City Attorney had indicated there were new annexation laws, and one of those laws was that all inhabitants of the property had to be notified 30 days prior to the first public hearing. Councilman Garza asked about the 1000 foot R.O.W. Staff explained we had annexed down the R.O.W.; however, the last time it was done was in 2001. Brief Discussion. Public Hearing closed. 5. Consider and Possible Action on Ordinance #11-32-02 -Amending the City of Sanger Zoning Map. (O.T. Sanger, Block 4, Lots 4, 5 & 6) Councilman James moved to approve Ordinance #11-32-02. Councilman Higgs seconded. Motion carried unanimously. Caption as follows: AN ORDINANCE PROVIDING FOR THE AMENDMENT TO THE CENTRAL ZONING MAP OF THE CITY OF SANGER, TEXAS, AND PROVIDING FOR A ZONING CHANGE AND A ZONING CLASSIFICATION FROM I-1 TO 24 (TWO- FAMILY) SPECIFICALLY DESCRIBED HEREIN; AND PROVIDING FOR IMMEDIATE EFFECT, 6. Consider and Possible Action on Ordinance #11-33-02 -Amending the Street Cut Permit Requirements. City Manager indicated we currently have a $2.00 fee for the street cut permit. The new ordinance will require an inspection, and regulate how the street is repaired. City Secretary indicated that when the concrete streets are cut, the City is sometimes bearing the cost of repairs, we currently do not have any regulations as to now it should be repaired. Discussion regarding the current ordinance. Discussion regarding the proposed ordinance. Councilman James indicated he did not have the a problem with the Ordinance as long as there were no exceptions made. Councilman Higgs moved to adopt Ordinance #11-33-02, Councilman Garza seconded. Motion carried unanimously. Caption as follows: THAT CHAPTER 3, ARTICLE 3.1300 AND APPENDIX ARTICLE 3.800 (FEE SCHEDULE) OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED REGULATING STREET CUT AND EXCAVATION REPAIRS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. 7. Consider and Possible Action on the Interlocal Agreement for Fire Protection Services between the City of Sanger and Denton County. City Manager indicated this was the standard annual contract, and there was an increase in the fee per run. Councilman Garza moved to approve the Interlocal Agreement. Councilman James seconded. Motion carried unanimously. 8. Consider and Possible Action on Ordinance # 11-34-02 -Repealing Ordinance #10-13- 98 - Regarding Swimming Pool Enclosures. City Manager indicated this ordinance was passed a couple of years ago, and in researching the ordinances, staff found that there was already an ordinance in place. The new ordinance was in conflict with the existing ordinance. Councilman Higgs moved to adopt Ordinance #11-34-02 -Repealing Ordinance #10-13- 98 - Regarding Swimming Pool Enclosures. Councilman James seconded. Motion carried unanimously. 9. Consider and Possible Action on Donation of Drug Control Dog. Police Chief indicated they use the Denton County Task Force for undercover work. They would like to donate the dog to this task force. The dog will be kept in Sanger, and the City will still have access to her. They will also do 4 drug searches per year at the school. Brief Discussion. Councilman Garza moved to proceed with the donation. Councilman James seconded. Motion carried unanimously. 10. Consider and Possible Action on Ordinance # 11-35-02- Amending 8.402 to Include Item # (4) "Firing or Discharging of Firearms in a Shooting Gallery". City Manager indicated there may be something like a Bass Pro Shop wanting to build in Sanger, and they may want to put in a shooting gallery. At this point, we don't have anything that would allow it, staff is proposing a change in the ordinance to allow it. - Discussion regarding rules and loaded weapons. QQQQ� Councilman James moved to adopt Ordinance #11-34-02. Councilman Garza seconded. Motion carried unanimously. 11. Consider and Possible Action of Change Order for Texas Electric Utilities on Phase 1 Street Reconstruction Project, City Engineer, Mark Owens, indicated that when the project was originally bid, the pIan was to totally reconstruct Willow St., and then overlay the others. When they started going down 7' Street, they found old sewer and water pipes that needed to be replaced, and they didn't want to pave over them. Mayor asked how much the original contract was. City Engineer indicated $278,000.00. Discussion continued regarding the project. The Change order is for a total of $137,506.14. Councilman Garza moved to accept the change order, Councilman Higgs seconded. Motion carried unanimously. Brief discussion regarding the scheduling. 12. Adjourn. Ed fe `t. ...:I . .. Vi Fee, t...J. ra. _: {V NPrt s, s tau.. ?..:. ... t.._ i� .. ,:jIF ..� Fe`f Feel III, FIT 4 Feel FIT I Fee 1. Fle, Fee, Fee .,�"f I I II IF w IF Ill law lef .._ ._ ev ., ...LI,... _t .... .a » ,....ems _. .. »�� .. IF m le de I I IF eve .7 Feel If «! I. s ..� e,i Ile III be, ,LF F Fro, IF IF Feel 11 Fee, F I., F, 11 leer Fell I 1 11 1 1 f f I F III" I III er,, I, I Fill d s.. .r.IF ley_t s.b ... .w.IF.� ..»s'.1-..: ,.....a ..._.sit Fell FeeC. �?r f�. . ._.x s_: t.Ft ..___. ..., ., _�,.��,. .s ..,a.<zea .Fs. »u Fee FIFO III 4, Fre 4 IF ceo FFj if IF FI_... _ .._ ., .... 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There has been a preliminary plat approved on this project; however, they have made some changes to the park areas, and reduced the number of houses from 380 to 367. The Engineers will be present to address the Council. 11 1 0 MARK T. OwENS, P.E. GENERAL GIVIL. CONSLJi..T1NG ENGINEER November 14, 2002 Mr. Jack Smith City of Sanger P.O. Box 1729 Sanger, Texas 76266 Re: Quail Run —Preliminary Plat 367 Residential Lots Sanger, Texas Final Review Dear Mr. Smith: Per your request I have completed a final review of a Preliminary Plat, Preliminary Utility Layout, and Preliminary Drainage Study as prepared and submitted by Dowdey, Anderson & Associates, Inc for the project referenced above. My review comments are as follows: General 1. The plat shows approximately 7.5 acres of property to be dedicated to the City for public park use, a detention pond, and a sewer lift station. In accordance with the City's current Park Ordinance a total of 7.34 acres is required for park use only. I do not see it as a problem if the City allows the developer to utilize park space as detention pond area under the conditions that the detention pond is designed to provide a net usable area for park space of 7.34 acres and water depth within the detention basin during a 100-year storm event is not more than 2' deep. In my last letter to you I identified several items that I felt needed to be addressed before I would recommend approval of the preliminary plat. Following are the items I identified: a. In accordance with Item 4.03 C all points of concentration should be shown on the map and in the table. Points of concentration are not shown in the table. Only drainage area designations are shown. b. An evaluation of the impact of the water exiting the proposed detention pond on the downstream property should be included in the preliminary drainage study. c. A table showing drainage calculations is provided. It should show the time of concentration utilized in the calculations. It should also show a comparison of pre - development and post development stormwater flow projections. P.u. ©ox 596 PONDER, 7�X 7F2:i9 P�-IONE: J40-39 i ��8�15 FF�.`�: 940-47�-05�3 mdint����niglide.nat MARK T. OWENS, P.E. GENERAL CIVIL CONSULTING ENGINEER d. For the proposed detention pond all calculations for 5, 10, 25, 50 and 100-year storm events for preexisting and post development should be shown relative to sizing the pond. The drawing should show all horizontal and vertical dimensions as well. e. A minimum of 30 feet should be provided from all property or ROW lines to the top of the detention basin. In general none of these items were addressed by the engineer. The engineer's response to my request for this information was a request to defer providing the information until the final plat phase and that the requirement for only two (2) feet of depth within the detention basin would not exceed 2 feet. It is stated in their letter dated November 8, 2002 that according to their preliminary calculation the water depth would not exceed two (2) feet. All that I am asking for is that they include their preliminary calculations which they have already done on the preliminary drainage plan. This is a standard engineering practice. I am concerned that they show 6' x 5' reinforced concrete box entering the detention basin which would require a detention berm height of at least 6 feet. At minimum acceptable slope of 6:1 a 36' wide strip would be required around the entire perimeter of the detention basin. This equates to approximately 1.9 acres of property that is not usable reducing the total usable park area from 7.5 acres to 5.6 acres which is not on compliance with our park ordinance. In my opinion it is better for the City and for the developer to resolve all concerns during the preliminary plat phase. Especially in this case, where the developer may have to provide an additional 1.9 acres of property or the equivalent in monetary payment according to the City's park ordinance. 1.9 acres of park space represents 95 homes relative to 1 acre of park space per 50 homes which equates to $47,520 if the developer chooses to pay $500 per lot in lieu of park dedication. 2. Prior to approving the final plat for any phase of this subdivision, the City Council may want the developer to perform a traffic impact analysis to assess the impacts of the increased traffic flow from the entire preliminary platted subdivision -on the intersection of Cowling Road and 5`h Street. Preliminary Engineering Plan 1. Item 4.03 A(3) of the Subdivision Ordinance requires that sizes and grades of existing water and sewer facilities should be shown. I have no problem deferring this requirement until the final plat submittal at which time all pertinent grades will be required to be shown. F.U. Box L��6 PONDER.TX 76259 PHONE: 9<10-391-4845 0 O O 2 FAX: 94U-4I<3 059t3 mdint�i �? � igti.le. not MARK T. OWENS, P.E. GENERAL CIVIL CONSULTING ENGINEER 2. A note should be placed on the final plat stating that the 20' ingress/egress easement into the City's tank site shall be preserved until Quail Crossing and Primrose Drives are constructed. 3. I'm not sure if the two waterlines shown in the 30 foot easement are shown in the right place. If the waterlines are shown in the right place there is not sufficient easement provided (especially at the Cowling Road end) to allow the City to perform repairs if necessary. The actual locations of the waterlines will need to be identified and a utility easement will need to be included on the final plat. The utility easement should provide an additional 5 feet minimum on each side of an existing water line. 4. An existing 12" waterline is shown running north to south along Cowling Road which is the Upper Trinity line that feeds our system. No existing easement is shown for this water. If there is no easement, an easement'will need to be included on the final plat. 5. For the proposed lift station, the developer will be responsible for all costs to make the station fully operational including the cost associated with installing all telemetry and related equipment compatible with the City's current type of equipment. The station should be designed at a sufficient capacity to handle the entire subdivision using a peaking factor of four (4) at an average flow of 300 gpd per home. We also need to have the developers engineer provide 20 FOLDED 18" x 24" plats prior to the P&Z meeting. If you have any questions or need any further information, please call me at (940) 391-4845. Mark T. Owens, P.E. General Civil Consulting Engineer Cc: Dowdey, Anderson &Associates, Inc. P.U. Box 596 PONDER. TX 76259 PHONE: 940-391-4�45 F r�X: 910-�79-C?�93 mdinisru:iglide.net 000?3 uuWDEY, ANDERSON & ASSOCIATES, INC. CIVIL ENGINEERS 225 Village Creek Drive Suite 200 Plano, Texas 75093 972.931494 972.931*9538 Fax November 8, 2002 Mr. Jack Smith City of Sanger P.O. Box 1729 Sanger, Texas 76266 Re: Quail Run —Preliminary Plat Dear Mr. Smith: Attached with this letter are revised prints of subject project. We have adjusted the preliminary plans where it was appropriate to comply with Mr. Owens's letter of November 6, 2002. However, there are several items which are addressed below. 1. We have been advised by city personnel that a preliminary plat for this tract of land was previously approved on July 1, 2002. 2. The developer is prepared to provide a park/detention area/lift station site of approximately 7.5 acres of land. This would provide additional area for the lift station. 3. Based on preliminary calculations for the detention area, the water depth during a 100- year storm event should not exceed two feet. The final design of the detention area will be included with the final plat and plans should the revised preliminary plat be approved. 4. If the City Council decides that a TIA is required, we suggest that be a requirement before final plat approval 5. According to the latest survey of this tract of land, there is a 20' ingress/egress easement adjacent to the property line from Cowling Road to the City of Sanger Water Tank site. We will add this easement to the preliminary plat. However, there is no easement shown on the survey for water lines. We will work with the City to locate the water lines and provide easements as required in the event the preliminary plat is approved. 6. The typical utility easement and electrical easement detail has been changed to correctly reflect the request in Mr. Owens's letter. 7. The minimum rear yard has been changed to 25' on the typical detail. 8. Lot 1X Block E will be dedicated to the City and has been labeled so on the preliminary plat. 9. Scoters Drive has been changed to 1' Street on the preliminary plat. 10. The connection to the existing 12" water line leaving the water tank at Cowling Road has been added to the plans. It is our intent to construct a 12" water line along the east side of Cowling Road with this project. 11. When final plans are prepared, the existing pavement of Cowling Road will be shown and the need or lack of an easement for the water line determined. 12. The evaluation of the downstream sanitary sewer can be made before final plans are prepared. We were advised that the City of Sanger preferred the sanitary sewer discharging into the he in 1' Street and that the capacity of the line and sewage treatment facility are sufficient to accommodate the flow from this development. Any study will need input from the City regarding size, existing flows and other related data to be completed. 13. A typical street section has been added to the plan. 14. We have added an offsite drainage area map to the plans. It seems that all offsite drainage areas should be required to provide detention as is this development. The impact of the detention pond on the downstream property will be minimal since we will detain all water except what went there before development.,. 15. The calculations and designs of the detention pond will`comply with the City in the final engineering plans in the event the requirements and will be included preliminary plat is approved. We hope that the plat can be considered on the November 14a' Planning and Zoning Commission meeting and that any other issues can be addressed on the final plat and final engineering plans. Please call if you have any questions. Very Cc yours, Lenaar Homes of Texas, Inc. Attu: Steve Lenart and Jack Dawson `00025 MARK T. OWENS, P.E. GENERAL CIVIL CONSULTING ENGINEER w November 6, 2002 Mr. Jack Smith City of Sanger P.O. Box 1729 Sanger, Texas 76266 Re: Quail Run —Preliminary Plat 367 Residential Lots Sanger, Texas 1 sc Review Dear Mr. Smith: Per your request I have completed a first review of a Preliminary Plat, Preliminary Utility Layout, and Preliminary Drainage Study as prepared and submitted by Dowdey, Anderson & Associates, Inc for the project referenced above. As you may recall several preliminary plats with the same name have been previously submitted and brought before council by different developers for the same piece of property. The previous plats were never approved or were withdrawn by the developer. My review comments are as follows: General 1. It is my understanding that the original zoning classification for this property before the current zoning ordinance was adopted was SF-3 or 6,000 square foot lots and that after the new ordinance was adopted this property retained a 6,000 square foot lot zoning designation which equates to the current zoning classification of SF=8 with a minimum lot area of 6,000 square feet. Consequently, the lot sizes shown in this plat are in conformance with the ordinance. 2. The plat shows at total of 7.313 acres of property to be dedicated to the City for public park use, a detention pond, and a sewer lift station. In accordance with the City's current Park Ordinance a total of 7.34 acres is required for park use only. I do not see it as a problem if the City allows the developer to utilize park space as detention pond area under the conditions that the detention pond is designed to provide a net usable area for park space of 7.34 acres and water depth within the detention basin during a 100-year storm event is not more than 2' deep. The developer should provide property in addition to the park space requirement for the lift station. 3. Prior to approving the preliminary plat, the City Council may want the developer to perform a traffic impact analysis to assess the impacts of the increased traffic flow on the intersection of Cowling Road and 5t' Street. P.C>. Box 59F POrtDER, 1X 76259 Pttor�t=:940-391-<<845 V ®„ � p FAX_ 940-479-05�3 U mdinth!i%iglide.net MARK T. ()WENS, P.E. GENERAL CIVIL CONSULTING ENGINEER �t Preliminary Plat 1. In accordance with Item 4.03 A(2) all ingress/egress and utility easements into the City's tank and booster station site need to be shown. 2. The typical lot detail shows a 5' electrical contained within the 15' utility easement. The exclusive 5' electrical easement is required in addition to the 15' utility easement (U.E.) for a total of 20 feet. The combined 20 foot easement shall be required along all lot frontage streets and lot side streets. The 5' electrical easement should be placed on the lot side (not the roadway side) of the 15' U.E. Electrical and utility easements should be provided along all streets on both sides. 3. The minimum rear yard setback is shown as 10' on the typical ldt setback detail. According to our zoning ordinance it should be 25'. The typical lot detail should also be changed to show all required easements and setbacks along lot frontage streets and lot side streets. 4. The plat identifies a 0.119 acre tract next to the City of Sanger as a Homeowners Association (HA) common area. This implies that this area will be maintained by the HA. In my opinion it seems kind of silly to incur the expense to create and operate a HA to maintain a relatively small piece of property. I would suggest that the developer dedicate the 0.119 acres to the City and let the City maintain it. Frankly, the City will probably end up maintaining it anyway. 5. Scoters Drive should be changed to lst Street to match up with lst Street to the north. Preliminary Engineering Plan 1. Sizes and grades of existing water and sewer facilities should be shown in accordance with Item 4.03 A(3) of the Subdivision Ordinance. 2. The existing gravel road currently being utilized by the City to access the Upper Trinity storage tank site is not shown on the drawing. All the preliminary plat drawings show 30 foot water easement from Cowling Road to the Upper Trinity storage tank site. Previous plat submittals have shown a 20' ingress/egress easement. It is my understanding that there may be no easement at all. This needs to be clarified. In any case a note should be placed on the plat stating that the 20' ingress/egress easement shall be maintained until Quail Crossing and Primrose Drives are constructed. I'm not sure if the two waterlines shown in the 30 foot easement are shown in the right place. If the waterlines are shown in the right place there is not sufficient easement provided (especially at the Cowling Road end) to allow the City to perform repairs if necessary. F'.G. Box 59G POt�lDER. TX 7b%59 PFlONE: 940—:391-4545 FAX: 940-479-059� nidinus iiii�ti�le. net ®Q�7�1 MARK T. OWENS, P.E. GENERAL CIVIL CONSULTING ENGINEER 3. An existing 12" waterline is shown running north to south along Cowling Road which is the Upper Trinity line that feeds our system. No existing easement is shown for this water. If there is no easement, an easement will need to be provided. 4. The existing pavement of Cowling Road should be shown relative to the waterline and the proposed ROW dedication along Cowling Road to assist the City in evaluating the ROW dedication and whether an easement for the waterline will be required. 5. The 8" water lines in Quail Crossing Drive and Deer Run Drive are shown tying into a 12" line. The drawings do not show where the 12" line ties in to an existing offsite waterline. In fact there is no place in the drawings that shows how the proposed water system ties into the existing system. Connection to offsite water should be worked out with the Public Works Department and shown on the plans. t 6. Before approval of the preliminary plat by Town Council, I would recommend that an evaluation of the existing downstream sewer into which the proposed lift station forcemain discharges into be evaluated relative to the potential impacts this project will have and to insure capacity to service this subdivision. I would require that the impact study be completed per my satisfaction. 7. For the proposed lift station, the developer will be responsible for all costs to make the station fully operational including the cost associated with installing all telemetry and related equipment compatible with the City's current type of equipment. The station should be designed at a sufficient capacity to handle the entire subdivision using a peaking factor of four (4) at an average flow of 300 gpd per home. 8. Atypical street section with sidewalk and utilities should be shown. Preliminary Drainage Study 1. In accordance with Item 4.03 C all points of concentration should be shown on the map and in the table. Points of concentration are not shown in the table. Only drainage area designations are shown. 2. An offsite drainage area map is not shown. The offsite drainage area should be shown with at least 10' USGS contour intervals and with drainage area delineations to assist in evaluating the drainage calculations. Developed conditions (C = 0.5) should be utilized for all offsite flow calculations. 3. An evaluation of the impact of the water exiting the proposed detention pond on the downstream property should be included in the preliminary drainage study. P.a. Box San � Q PONDER. i"X 7625� PHONE: a44-391-4£i45 FAX:9 Id-4"7�05 3 nulin��;'ti iglide.nei MARK T. OWENS, P.E. GENERAL. CIVIL, CONSULTING ENGINEER 4. A table showing drainage calculations is provided. It should show the time of concentration utilized in the calculations. It should also show a comparison of pre - development and post development stormwater flow projections. 5. For the proposed detention pond all calculations for 5, 10, 25, 50 and 100-year storm events for preexisting and post development should be shown relative to sizing the pond. The drawing should show all horizontal and vertical dimensions as well. 6. A minimum of 30 feet should be provided from all property or ROW lines to the top of the detention basin. If you have any questions or need any further information, please call me at (940) 391-4845. General Civil Consulting Engineer Cc: Dowdey, Anderson &Associates, Inc. P.O. Box 596 PONDER. TX 7625J PtaoNE: 94t3--3� i -�845 F AX: 9Z40-479-03 mdintxu iglide.nct X\"maL=10i037Wrg1102037PREPLAT.Omy.(1), 11ABI2CO2 I I; M62 AM. 0n ey, Alld~=AttaUetea. ILt. M.I.P. I Qf z PP IMP a $c o - on o so '1 •I look �mon Pon,n�i , j H o oofu-Y��. _ ! ��� —`-f ecti"- L - �, : i m $$ ��' CO NC �p ROAD G• =g )r. .__ �• 44 It z Cost w t L g g / ✓ Y a GIto o 40 on or Soto O . .� c \\s GSM •' cb; to ow to Ito za Wool f o e; Z I lr � C GI SIC not ni $Zt'1 1 K 9 a t— � Z m'Nnz>PC to no on Lo z ,@ ® - > mm> __ - rou QroQ c c a 2� tt `E. on JE > or c to tea" gr>- I 0... 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FI M� ^b o Ilef <of Q � O"� z z > O 7 > ;a ids f ��f £ 4 OFFIFF' j LLAff, '_L �.I,_. !awl �I 11mom= osL�=T a < c E °•= $ ° ; �� yr I� �I r ^� _ 111 Nm SNK c�rB : F`y 18 �� i.'m Z r �''-s E to eebb��b� 1 yzl Is. ,'�' yFoods ! or, / I^ f'I"('N("I , Y f el l a�R c Z^a N q m osojo Fell, 0 OF y AcAsks �� y Zy & °'OFF SR 1 p wl e00 a! - Ah. woo do 1�4 of old Miss IF uon .� m t 6 6. . ,\ Of FI do �\ IF I Y �'i A November 15, 2002 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item #6 Attached are the proposed amendments. When the budget was printed, the Engineering Department on the Enterprise Fund side did not print. The Enterprise Fund side has been added and is attached. The front two pages are what was in the original approved budget. The next three pages show the amendments. Amendments Summarized: Budget Transfer to the General Fund was decreased from $4'75,000.00 to $450,496.00. Budget Transfer From the Enterprise Fund was decreased from P / ,000.00 to $450,496.00. Department 18 was added to the Enterprise Fund with a total budget of $36,500.00. 8-23-2002 02:46 PM o01-GENERAL FUND REVENUE SUMMARY CHARGES FOR SERVICES SOLID WASTE SWIMMING POOL TAXES, PENALTIES & INTERE HOTEL TAX STATE SALES TAX. MIXED DRINK TAX BUILDING PERMITS HEALTH PERMITS LICENSES MUNICIPAL COURT FRANCHISE FEES LIBRARY FIRE INTEREST MISCELLANEOUS BUDGET TRANSFER EXPENDITURE SUMMARY 0 @ - itOPI-DEPARTMENTAL 10-MF.YOR AND COUNCIL 15-ADMINISTRATION 18-ENGINEERING 20-POLICE 22-ANIMAL CONTROL 24- FIRE 26-MUNICIPAL COURT 28-ENFORCEMENT/INSPECTION 30-STREETS 3�?.-P:RKS 34-POOL 36-VEHICLE MAINTENANCE 40-SULLIVAN CENTER 4 2 - L T BFARY 44-COMMUNITY CENTER 60-TAX SERVICES 62-HEALTH SERVICES 64-AMBULANCE SERVICES 66-SOLID WASTE 70-DEBT SERVICE C ITY OF SANGER PAGE* PROPOSED BUDGET AS OF* AUGUST 16, 2002 CITY SECRETARY ORIGINAL COPY CURRENT Y-T-D PROPOSED BUDGET ACTUAL BUDGET TOTAL EXPENDITURES *** * REVENUES OVER (UNDER) EXP.* 32,70@.0e 300,000.00 11,000.00 861,000.@0 15,000.00 288,000.0@ 500,00 50,000.00 71000400 600.00 102,000.00 175,180900 15,000.00 80,000800 31400.00 75,000.00 402,971.00 2,419,351.e0 0.00 5,335.0e 146,366.00 0.00 527,686.@0 831061.00 151,480.00 68,103.00 51,826.00 141,679.00 276,794.0@ 59,464.00 60,468.00 13,650.00 90,136.00 14,300.00 7/300400 4,000.00 52,000.00 259,200900 403,731.00 214161579.@0 2, 772.6A@_., 0.00 0.00 0.00 0.00 0.00 0.00 @.00 0.00 Jr 0.00 0.00 0.00 0.00 oleo 0.00 0.00 0.00 0.00 oleo 0.00 0.00 @.00 0.00 0.00 0.00 0.00 0.00 0.00 o.o0 0.00 0.00 0.00 0.00 0.00 0.0r0 0.00 0.0@ r gp 44,700.00 300,000.00 11,000.00 1,300,000.00 0.00 325,000.00 21 000 . 00 50,000.00 9,000.o@ 1,400.00 105,350.00 171,180.00 20,000.0@ 120,000.00 4,@@0.00 76,920.00 475 000.00 45, 31@.00 i48,661.00 36,500.@0 578,541.00 62,428.00 201,788.00 88,451a00 78,702400 255,199.@0 396,667.00 63, 324.00 51,138.@@ 11,000400 103,304.00 8,900.o@ 9,522.00 5/000600 75,200.00 259,200.00 497,@57.0@ 1 2,975,892.00 39,658.00 000.27 i 8-23-2002 02*23 PM C I T Y O F S A N G E R PAGE: 1 PROPOSED BUDGET AS OF: AUGUST 16, 2002 008-ENTERPRISE FUND CURRENT Y-T-D PROPOSED BUDGET ACTUAL BUDGET ----------------------------------------------------------------------------- REVENUE SUMMARY WATER 780,000.00 SEWER 540,000.00 SANITATION 0.00 ELECTRIC GROUP 3,632,000.00 WATER TAPS 90,000400 SEWER TAPS 90,000.00 CONNECT FEES 20,000.0O OTHER INCOME 9/000000 INTEREST 35,000.00 MISCELLANEOUS INCOME 25,000.00 BUDGET TRANSFER ( 402,971.00) *** TOTAL REVENUES *** 4,818,029.00 -------------- EXPENDITURE SUMMARY 00-NON-DEPARTMENTAL 0.00 10-MAYOR AND COUNCIL 5,735.00 J'.-ADMINISTRATION 155,171.00 DATA PROCESSING 199,762.00 36-VEHICLE MAINTENANCE 60,468.00 50-WATER 632,509.00 52-WASTE WATER COLLECTION 89,000000 54-WASTE WATER TREATMENT 178,040.00 58-ELECTRIC 3,031,383.00 70-DEBT SERVICE 465,961.00 *** TOTAL EXPENDITURES *** 4,818,029.00 * REVENUES OVER (UNDER) EXP.* 0.00 -------------- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ri rip ri rip ri ri0 g pp ri U ry ri riri C�l[4I�7 5,238,000.00 0.00 5,310.00 151,396.00 210,037.00 52,027.00 641,850.00 103,000.00 154,763.00 3,303,885.00 603,736.00 226004 00 11,996.00 11-07-2002 09:2@^AM C I T Y O F S A N G E R PAGE: PROP05ED BUDGET AS OF: OCTOBER 315T, 2002 001-GENERAL FUND REVENUE SUMMARY CHARGES FOR SERVICES SOLID WASTE SWIMMING POOL TAXES, PENALTIES & INTERE MOTEL TAX STATE SALES TAX MIXED DRINK TAX BUILDING PERMITS HEALTH PERMITS LICENSES MUNICIPAL COURT FRANCHISE FEES LIBRARY FIRE INTEREST MISCELLANEOUS BUDGET TRANSFER ** TOTAL REVENUES *** EXPENDITURE SUPIMARY 40—NON—DEPARTMENTAL 10—MAYOR AND COUNCIL 15—RDMINISTRATION 18—ENGINEERING 20—POLIGE 22—ANIMAL CONTROL 24—FIRE 26—MUNICIPAL COURT 28—ENFQRCEP4ENT/INSPECTION 30—STREETS 32—PP�RKS 34--POOL 36—VEHICLE MAINTENANCE 40—SULLIVAN CEPdTER 42—LIBRARY 44—COMMUNITY CENTER 60—TAX SERVICES 62—HEALTH SERVICES 64—AMBULANCE SERVICES 66—SOLID WASTE 70—DEBT SERVICE *** TOTAL EXPENDITURES *** * REVENUES OVER (UNDER) EXP.* CURRENT Y--T—D PROPOSED BUDGET ACTUAL BUDGET 32,700.00 300,000.@0 11,000.00 861,000.00 15,000.00 288,000.©0 500.00 50,000.00 7,000.@0 600.00 102,000.00 175,180.00 15,000.00 80,000.00 3,400.00 75,000.00 402 971,00 2,419,351.00 0.00 5,335.00 146,366.00 ©.0© 527,686.00 83,061.00 151,4$0.00 68,103.00 51,$26.00 141,679.00 276,794.00 59,464.00 60,468.00 13,650.00 90,136.00 14,300.00 7,300.00 4,©©0.00 52,000.00 259,200.00 403,731.00 2,416,579.00 2,772.00 5,818.97 5,049.08 0.00 13,302.68 3,028.91 ( 21,414.21) 733.73 >3,147.49 - 957.9@ 65.00 ( 2,861.59), 15,035.15 199.5@ 7,056.00 23.49 1,349.69 146 255.00 177,746.79 222.00 39,987.90 20, 7�?1 .81 1,210.00 56,440.33 4,513.13 13,290.85 6,043.82 6,635.73 19,987.32 24,613.68 606.07 2,912.97 215.14 9,895.07 213.53 1,501.63 @.00 0.00 0.00 8,588.08 217,599.06 ( 39,852.27) 44,700.00 300,@00.00 11,000.00 1,300,000.00 0.00 325,000.00 2,000.00 50,000.00 9,000.00 1,40@.00 105,350.00 171,180.00 20,000.00 120,00@.00 4,000.00 76,920.00 450,496.00 2,991,046.00 0.00 45,310.00 148,661.00 36,500.©0 578,541.00 62,428.00 "1.01,788.00 88,451.00 78,702.00 255,199.00 396,667.00 63,324.00 51,138.00 11,000.00 103,304.00 8,900.00 9,522.00 5,000.00 75,200.00 259,200.00 497,057.00 2,975,892.00 15,154.00 1 . 11--07--2002 09: 20�� AM C I T Y O F S A N G E R PAGE PROPOSED BUDGET AS OF: OCTOBER 31ST, 2002 008—ENTERPRISE FUND REVENUE SUMMARY WATER S E ICJ E R SANITATION ELECTRIC GROUP WATER TAPS SEWER TAPS CONNECT FEES OTHER INCOME INTEREST MISCELLANEOUS INCOME BUDGET TRANSFER *** TOTAL REVENUES *** EXPENDITURE SUMMARY 00--NON—DEPARTMENTAL 10—MAYOR AND COUNCIL 15—ADMINISTRATIOPd 18—ENGINEERING 19—DATA PROCESSING 36—VEHICLE MAINTENANCE �O--WATER 52—UJASTE WATER COLLECTION 54—WASTE WATER TREATMENT 58—ELECTRIC 70—DEBT SERVICE *** TOTAL EXPENDITURES *** * REVENUES OVER (UPlDER) EXP.* CURRENT Y—T--D PROP05ED BUDGET ACTUAL BUDGET 780,000.00 540,000.00 0.00 3,632,000.00 90,000.00 90,000.00 20,000.@0 9,000.00 35,0@4.00 25,@00.00 ,� 402,971.@0) 4,818,029.00 0.00 5,735.00 155,171.00 0.00 199,762.00 60,468.00 632,509.00 89,000.00 178,040.00 3,031,383.00 465,961.00 4,818,029.00 0.00 64,170.82 41,741.75 ( 95.32) 363,113.51 8,500.00 8,500.@0 1,659.24 313.28 `� 0.00 13,490.41 ( 86R?.55.00) 415,138.69 10,000.00 ( 12.60) 20,468.69 2,172.50 22,844.93 2,912.89 57,355.95 4,203.82 11,433.61 64,153.64 0.00 195,533.43 219,605.26 780,000.00 540,000.@0 0.00 4,103,000.00 95,000.00 95,000.00 30,000.00 1@,000.00 35,000.00 25,0@0.00 ( 450z496.0@) 5,262,504.00 0.00 5,310.00 151,396.00 36,500.@0 210,037.00 52,027.00 641,850.00 103,000.00 154,763.00 3,303,885.00 603,736.00 5,z6z,504.©0 0.00 11-07-2002 09#20`AM C I T Y O F S A N D E R PAGE: 9 PROPOSED BUDGET A5 OF: OCTOBER 31ST, 2002 008—ENTERPRISE FUND 18—ENGINEERING DEPARTMENT EXPENDITURES CURRENT Y—T—D PROPOSED BUDGET ACTUAL BUDGET 54—CONTRACT SERVICES 18-5420 CONTRACTUAL SERVICES 0.00 ** CATEGORY TOTAL ** 0.00 60—CAPITAL OUTLAY 18-6010 COMPUTER EQUIPMENT 0.00 ** CATEGORY TOTAL ** 0.00 *** DEPARTMENT TOTAL *** 0.00 2 172.5@ 29172.50 32a500.@0 329500.00 0.00 4,000.0@ 0.0@ A,000.00 2,172.50 36,500.00 0004.E November l5, 2002 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary/Assistant City Manager Re: Item #7 James Emery is currently on the Parks Board, and has not been attending the meetings. The board has elected to have him replaced as provided for in the City code. Kathy Grissom has indicated a desire to serve on this board. 111 *Li.i'lEl+�' -�. November 11. 2002 To: Glenn Ervin, City Councilman Fr: Rose Chavez, City Secretary/Asst. City Mgr. � {�_ Ref: Status Report on Police Building and Right-of-Way/Roger Hebard 1. The police building is finally making progress. The electrician will be getting the work completed this week. The trim contractor was there on Monday finishing up the trim. Curtis has contacted a new plumber who will be getting the two restrooms ready, which will be handicap accessible. Dave Morse was contracted to finish the ceiling. Once the restrooms are completed, we will get the building painted. Specialty floors will come do the the and the carpet. We have contacted a contractor to get the proposal for the handicap ramp. If his bid is reasonable, we will get that phase of the project completed. We have contacted a roofer to come and try to repair a leak that apparently, we thought we had repaired after the building was purchased. Fortunately, the leak has not been drastic. The damage is upstairs. Once we get that leak repaired, we will repair the upstairs. The roofer is scheduled to come today and give us a proposal on cost. The project was slow at the beginning; however, we are making progress now. The target date for the Police Department to be in that building is early December. 2. The status on the right -of --way for Sanger Trails: Mr. Hebard is working directly with Mr. Stephens on an agreement for the easement. In visiting with Jack, he indicated that once an agreement is reached between Hebard and Stephens, the city will get involved. Jack informed me today that he staying in contact with Mr. Hebard. 3. Railroad Park is also making progress The fences and the sprinkler system have been completed. During our staff meeting John Henderson informed me that he had met with the Parks Board on Monday. We are trying to schedule a 4B Meeting to get approval for the concrete work on the walkway and bleachers. We are trying to schedule this meeting before Thanksgiving. cc: City Council Members !� r Sent By. ; 0000000000; 11 Nov'02 3:17PM;Job 325;Page 1 "nru t� Pavl *I k and Associates Q n- x'lo1i o: From: Fax: Pages: (including co ) i Phone: Date: ; Re: UC, CC: C 1nil � Urgent n For Review O Please Comment O Please Reply CI Please Recycle Please call (817) 332-2972 if you do not rec ve the entire rand The information contained in the facsimile message is client privileged andconfidential intended for the use of the individual named above. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of the communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone, and return the original message to us at the address below via the U.S. Mail Sundance Square • IIS W. 2nd St., Suite 210 •fun Worth, Teas 7bIQ2 • (8171332-2972 a Metro 42?-0062 i Sent By. ; 0000000000; 11 Nov'02 3:18PM;Job 325;Page 2/3 w m c 5p Sent By. ; 0000000000; 11 Nov'02 3218PM;Job 325;Page 3/3 0 3rd Annual Thanksgivingalebractkm Business Leaders Council of Denton County See you at the BLC's Third Annual Thanksgiving Celebration on Nov.141 Reserve me tickets ® $25 each for a total of $ Reserve me tables} of eight at the reduced price of $175 per table for a total of $ Enclpsed is a check in the amount of $ made payable to the Business Leaders Council of Denton County. For more information call toll free I-877-870-81II Name Company Address City, State, Zip Business phone Email address The names of my guests are (please pxint} Your check is your reservation. Please respond before Nov. $. 1 MONTHLY REPORT SANGER PUBLIC LIBRARY OCTOBER 2002 ACTIVITIES Submitted by Victoria Elieson HIGHLIGHTS: The Library has a new item for checkout. They are called Story Sacks. Each sack contains three books, a game, a puppet or toy and an activity sheet. Each sack has a theme. So far we have five sacks ready for checkout. The themes are Bugs, Dinosaurs, Farm, Jungle and Teddy Bears. "Cars" is almost ready. ADMINISTRATION: Meetings attended: Friends of the Library, 10/8 Serving Home Schooling Patrons workshop, 10/10, Roanoke Denton County Library Advisory Board, 1/17, Krum COLLECTION: Replaced the set of books at the Sullivan Senior Center with a new set. PUBLIC RELATIONS: Participated in the Chamber of Commerce Safe Spook night on Halloween. On that day we had a door count of 719. A typical count is between 45 and 75. SPECIAL PROJECTS: Sculptureworks picked up a sculpture of a boy playing baseball and left instead "Rustling Leaves", a sculptural portrait of an Indian chief. We have had works from this organization in the library for about four years now. PROGRAMS: The Storytime theme in October was "Community Helpers". Programs this month were enriched by visits from local community helpers: Fireman Eddie Branham, Adrian from Dr. Test's dentist office and Officer Lahotsky from the Police Department. In addition, a trip was made to the Sanger Post Office. OCTOBER 2002 STATISTICS Oct 2001 Oct 2002 BORROWER CARDS Last month 3040 3031 New cards 46 40 Cards reactivated 12 8 TOTAL 3098 3079 CIRCULATION Adult Nonfiction 293 330 Nonfiction Videos 28 33 Adult Fiction 161 139 Interlibrary Loan 16 24 Renewals & Misc. 254 326 Junior Biography 17 4 Junior Fiction 70 115 Children's Nonfiction 145 197 Children's Fiction 301 330 Story Sacks 3 Paperback Fiction 171 285 Crystal 0 0 Videos 297 274 Video Players 0 0 Audio Tapes 42 52 Leased books 97 TOTAL 1795 2209 INTERNET USERS 308 310 PROGRAMS Children's Programs 9 8 Children Attending 82 114 Adults Attending 22 53 VOLUNTEERS Number of Adults 3 2 Number of Juniors 6 5 Number of Hours 50 27 COLLECTION Books 15586 15271 Paperback Fiction ?�545 2577 Video Materials 684 664 Audio Materials 299 355 Leased books 188 TOTAL COLLECTION 19114 19055 REVENUE Fines $148.30 $133.15 Copies $51.35 $92.70 ILL Postage $23.05 $27.31 Lost Materials $0.00 $7.50 New Cards $1.50 $1.00 TOTAL $224420 $261,66 out' Third Quarter - FOL Checking 4 - Library Page 1 10/4/2002 Date Num _Transaction Payment C Deposit Balance 7/9/2002 187 K-Read 36.00 51025415 cat: Misc memo: summer reading prizes 7/18/2002 Deposit 95.00 51120,15 cat: Misc memo: $90-13urrus, $5-dues 7/30/2002 313 Baker and Taylor 147.94 4,972.21 cat: Books memo: memorials 8/9/2002 314 Baker and Taylor 26.50 4,945.71 cat: Books memo: memorials 8/9/2002 315 Void 4,945.71 8/12/2002 Deposit 3%00 5,314.71 cat: Other Inc memo: $355-mem, $14-booksale 8/13/2002 316 Diane LaFon 22.20 51292,51 cat: reimbursed memo: postage 8/19/2002 317 Sanger Area Chamber Of Commerce 35.00 5,257.51 cat: Misc memo: publicity for Sellabration 8/19/2002 318 Baker and Taylor 32.95 51224,56 cat: Books memo: mem-$25, Kroger-$7.95 8/19/2002 319 computer Literacy Project 125.00 5,099.56 cat: Misc memo: 4 videos 8/23/2002 Deposit 345.00 5,444.56 cat: Otherinc memo: mem (275), dues (3), Burrus (50), gen (17) 8/30/2002 320 TX State Library & Archives Commission 600.06 4,844.50 cat: Microfilm memo: microfilming (W-M grant) 9/11/2002 Deposit 400.00 51244,50 cat: Otherinc memo: memorials 9/13/2002 Everton Publishers 66.94 51177,56 cat: Subscriptions memo: Burrus 9/13/2002 321 Gale Group 28.68 5,148.88 cat: Books memo: mem-10.66, Burrus-18.02 9/13/2002 322 Baker and Taylor 194.01 41954,87 cat: Books memo: mem-158,Burrus-31.01 9/17/2002 Lone Star Bookscouters 10.00 40944487 cat: reimbursed memo: booksale overcharge `18/2002 Deposit 783.00 5,727.87 cat: Otherinc memo: booksale Q- Checking 4 - Library Third uarter FOL Page 2 10/4/2002 Date Num Transaction Payment C Deposit Balance 9/18/2002 Southwest Micro Publishing 270.25 51457,62 cat: Microfilm memo: Dr. G. D. gain's ledgers 9/27/2002 DEP Deposit 257.75 5,715.37 cat: Other Inc memo: mem-187.50, ledgers-70.25 Third Quarter Smimiary Beginning balance $5061,15 Deposits $224975 Checks written $1595.53 Ending balance $5715.37 Petty cash $33 48 A recent best seller offers hope to those who wonder why it is so hard for them to learn something. A Mind At a Time by Mel Levine, M.D. combines personal experi- ence with scientific research to in- dicate solutions to a wide range of learning problems. Levine brings together the lat- est research from educational and medical fields.to identify eight neu- rological and developmental sys- tems, such as a Memory System and a Sequential Ordering System. He then describes each one, point- ing out the components involved, possible difficulties and practical ways to handle them. For example, a child with a breakdown between the brain and the hand muscles used for cursive writing might use a keyboard or tape recorder to cir- cumvent the problem, while also working on his writing with extra help or tutoring. Such strategies are designed to both work around or bypass the difficulty and work to improve abilities in weaker areas, allowing the child to achieve the powerfully positive reinforcement Of success. In evaluating a child, Levine and his colleagues first do an in-depth assessment of his or her strengths and weaknesses to create a learn- ing profile. The nest step is a cru- cial one: explaining the profile to the child, who by now often believes he or she is "just stupid" and/or "lazy," comments he has probably heard from peers, parents and even teach- ers. Showing the specific problem changes the verdict from a label at- tached to the total person to a diffi- culty with a small part of the learn- ing experience, a difficulty that call be managed. Part of the child's pro- file is a description of his strengths. The child is shown he has definite abilities and shills which will allow him to succeed in both school and life. Coupled with an explanation of the strengths are suggestions for ways to utilize them, as well as ideas for related areas he might enjoy and thrive in. Armed with this knowledge a child can feel that his remaining days in the educa- tional system don't have to be as painful and futile as he might have envisioned. A Mind At aTime, intended for both educators and parents, tack- les an emotional and complex is - se in a sensitive manner. Levine manages to (mostly) withhold criti- cism of those who have misunder stood a child's learning difficulties and what to do about the,. Well-in- tentioned efforts based on older research or so-called "normal" children are not totally invalidated. But his passionate message, that alI children can lear, given proper assessment and practical coping strategies, comes through clearly iu the many examples and details, and the loving stories of dramatic academic turn arounds. This is a book that can provide understand- ing for a baffled parent, remotivate u for a discouraged teacher and offer I to the frustrated student who has given up on himself and edu- cation. Even a reader who has never been involved with teaching a child can relate to this book. Levine's love for the children he helps is heart warningly obvious, and virtually every adult has felt ii ustrated or embarrassed at fall- ing short of expectations, whether one's own of those of others. Apediatrician for over 30 years and a professor at the University of North Caroline, Levine is the director of UNC's Clinical Center the Study of Development and Learning and founder of All Kinds of Minds, a nonprofit institute that. addresses handling learning dif- ferences. If you have or know a child who needs the assessment Dr. Levine and his clinic provides more information is available online at allkindsofininds.org. The Sanger Public Library has A Mind At a Time available for checkout. The Library also has a variety of books on different as- pects of education and learning, as well as Internet access to organi- zations and agencies that provide in and resources to par- ents, teachers and students.