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02/25/2002-CC-Minutes-RegularMINUTES: CITY COUNCIL FEBRUARY 25, 2002 PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Joe Higgs, Councilman Craig Waggoner, Councilman Jimmy Evans, Councilman Glenn Ervin OTHERS PRESENT: City Manager Jack Smith, Assistant City Secretary Samantha Renz, Electric Superintendent Mike Prater, Water/Wastewater Superintendent Eddie Branham, Vehicle Mechanic Tommy Belcher, Auditor Bill Spore, Shelley Ruland, Zane Latham, Bobby Blagg 1. Mayor called meeting to order. Councilman Waggoner led the Invocation, and Councilman Garza led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: February 4, 2002 February 4, 2002 "Workshop b) Disbursements Councilman Evans moved to approve the Consent Agenda as presented, Councilman Ervin seconded. Motion carried unani Emously. 3. Citizen's Input. None. 4. Consider and Possible Action to Issue Election Order for General Election to be held May 4, 2002. Councilman Ervin moved to Issue the Election Order for the General Election to be held on May 41 2002. Councilman Evans seconded. Motion carried unanimously. 5. Consider and Possible Action Regarding Budget Amendments to the FY 2000/2001 Budget as Presented by Bill Spore. Councilman Higgs moved to amend the budget per the recommendations o fthe auditor, Councilman Waggoner seconded, Motion carried unanimously. Amendments as follows: Original Library Budget REVENUES: Grant Revenues 0 28,613 28,613 EXPENDITURES: Capital Outlay 89750 35,224 265474 Travel 250 489 239 Training 105 29005 1,900 Sanitation REVENUES: Solid Waste Coll. 305,000 321,00 169000 IESI Franchise Tag 0 189000 18,000 EXPENDITURES: Collection Contract 2579220 2919220 349000 Electric REVENUES: Electric Billings 3,0229000 395129000 4909000 EXPENDTTURES: Power Purchased 196319000 291219000 6. Consider and Possible Auction Regarding Approval of the Fiscal Year 2000/2001 Audit as Presented by Bill Spore. Councilman Waggoner moved to approve the FY 2000/2001 Audit, Councilman Garza seconded, Motion carried unanimously. 7. Consider and Possible Action on Appointment of Auditor for Fiscal Year 2001/2002. Councilman Higgs moved to appoint Bill Spore as Auditor for FY 2001/2002, Councilman Ervin seconded. Motion carried unanimously. 8. Conduct Public Hearing to Consider a Zoning Request Change from AG (Agriculture) to I-2 (Industrial - 2) on Property Legally described as Abstract 29, Tract 120, Being 2.00 Acres. The Property is located on Utility Road. Public Hearing Opened. No Discussion, Public Hearing closed. 9. Consider and Possible Action Regarding a Zoning Request Change from AG (Agriculture) to I-2 (Industrial - 2) on Property Legally described as Abstract 29, Tract 120, Being 2.00 Acres. The Property is located on Utility Road. City Manager indicated this was on the south side of Utility Road, west of the railroad tracks. Councilman Evans moved to approve the request. Councilman Ervin asked if this was for Latham stairs. Mayor indicated this is for Louis Austin and he wants to build warehouses. Councilman Ervin seconded. Motion carried unanimously. 10. Conduct Public Hearing to Consider a Zoning Request Change from AG (Agriculture) to I4 (Industrial -1) on Property Legally described as Abstract 29, Part of Tract 113, Being 4.00 Acres in the West Part of the Tract along Stemmons. The Property is located on Stemmons and Utility Road. Public nCai Trig Opened. Zane Latham, owner of property, indicated he was trying to put in a stair parts manufacturing/distribution facility. Council looked at map of property. Mr. Latham indicated they intended to put in a 35,000 square foot building. It will have a show room and offices. The facility will have about 45 employees, currently they have 35 employees in Denton. Public Hearing closed. 11. Consider and Possible Action Regarding a Zoning Request Change from AG (Agriculture) to I4(Industrial -1) on Property Legally described as Abstract 29, Part of Tract 113, Being 4.00 Acres in the West Part of the Tract along Stemmons. The Property is located on Stemmons and Utility Road, Councilman Ervin moved to approve the zoning change, Councilman Evans seconded. Motion carried unanimously 12. Consider and Possible Action on a Preliminary Plat for Eagle Park, Phase II, Lots 1-7, Block A, Being 7.205 Acres in the Henry Tierwester Survey, Abstract 1241. Property is Located on F.M. 455 and Acker Street. City Manager indicated there is one correction that will be made on the plat, they will extend the R.O.W. along 455 an extra ten feet so that it will match up with what is on Heritage West. Mayor asked if this is all businesses along 455, he expressed concerns regarding parking. City Manager indicated the lots are as large as the Dollar General and Post Office lots. Discussion regarding the plat. Mark Hill indicated his recommendations will be more strict than XDOT on the driveways. Councilman Higgs moved to approve it with the 10 foot addition to the R.O.W., Councilman Garza seconded. Motion carried unanimously. 13. Consider and Possible Action on Resolution 1102-02-02 - Approving the Lease/Purchase for Computer Software for Municipal Court, City Manager indicated the funds for this will come from the Technology Fund. Councilman Ervin asked how much the total cost was and how many months is the lease. Samantha Renz advised the cost is $9,948.00, and the lease is for 34 months. Councilman Waggoner moved to adopt Resolution #02-02-02, Councilman Garza seconded. Motion carried unanimously. 14. Consider and Possible Action on Appointment of New Members to Parks Board Item Tabled. 15. Consider and Possible Action on Proclamation #02-01-02 -proclaiming March 2002 to be "Red Cross Month". Mayor read proclamation -proclaiming March 2002 as "Red Cross Month" in Sanger, Texas. Councilman Evans moved to approve Proclamation #02-01-02. Councilman Ervin seconded. Motion carried unanimously. 16. Consider and Possible Action on City/County Plat Approval Agreement. Mayor asked if the City Manager had talked to the County. City Manager indicated the City Engineer is working on the ETJ map, and with this document the City will meet with the County and present them the map. City Manager indicated he needs authorization to sign the agreement or the document needs to be changed so that the Mayor can sign it. Councilman Ervin asked about the building permits in the County. Staff indicated that process will not change. City Manager indicated currently in E.T.J. subdividers have to go before County and City, this changes it to where they have to come to the City only. Discussion regarding City's responsibilities if this is approved. Discussed maintenance of roads in E.T.J.'s. Councilman Higgs moved to accept the agreement and allow the City Manager to sign it, Councilman Evans seconded. Motion carried unanimously. 17. Consider and Possible Action on Terminating the Contract with the Chamber of Commerce Regarding their Appointment as the Tourist Information Center. Item Tabled. 18. lC�onsider and Possible Action on Ordinance #02-02-02 -Amending Water Rate Vrdinanl:e. City Manager indicated the City doesn't want to include Churches in with Residentail, this will eliminate the possibility. Councilman Garza moved to adopt Ordinance #02-02-02, Councilman Ervin seconded. Motion carried unanimously. 19. Consider and Possible Action on Sewer Line Bore of F.M. 455. Mark Hill, City Engineer, indicated the high school is in the process of installing their sewer line, the portion that parallels the railroad is going to have to be oversized, his recommendation was that the bore under FM 455 be installed as part of this project. The reasoning was for future construction. The line along 455 will tie into a manhole adjacent to the existing R.O.W. along 455. This line was gong to serve Bridle Path, it will be serving a great portion of the North part of the City. Mayor asked if the City can recoup any of the cost from Roger Hebard. Mark Hill indicated he didn't see any way. Mayor indicated if the State comes 120 foot from the middle of the road, what will this do to this line. Mark Hill indicated the existing sewer line may have to be relocated, it is in the existing R.O.W. the 27" line should be fine in the future. Councilman Evans asked if they could just do one side and force them to go under the road to tie into it. Mark Hill indicated one side cannot be done without done it all, in the future it may be a problem if we don't do it now. Discussion regarding the R.O.W. and the easements. City Manager indicated Mr. Hebard was only going to pay the cost of an 8" bore, the cost for that was only $6500.00. The only thing extra we will be paying is that $6500.00. Discussion continued. Councilman Garza moved to approve the boar, Councilman Evans seconded, Motion carried unanimously. 20. Meeting Adjourned. r. Mayor TXmmy Kincaid