03/18/2002-CC-Minutes-RegularMINUTES: CITY COUNCIL
March 18, 2002
PRESENT: Mayor Tommy Kincaid, Councilman Jimmy Evans, Councilman Andy Garza,
Councilman Glenn Ervin, Councilman Craig Waggoner
ABSENT: Joe Higgs
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Assistant City Secretary Samantha Renz, Electric Superintendent Mike Prater,
City Mechanic Tommy Belcher, Code Enforcement Officer Ken Wilson,
Water/Wastewater Superintendent Eddie Branham, Police Chief Curtis Amyx,
Mary Belle Sims, Richard Sims, Steve Noah, Nel Armstrong, Shelley Ruland,
Katy Waggoner, Rheba Marshall, Joe Falls, John R. Porter, Greg Edwards
1. Mayor called meeting to order, led the Invocation and the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: March 4, 2002
b) Disbursements
Councilman Ervin asked about the expense for Sanger Industrial Park.
Staff advised it was reimbursed by John Porter.
Councilman Waggoner moved to approve the Consent Agenda as presented.
Councilman Evans seconded. Motion carried unanimously.
3. Citizen's Input.
None.
4. Consider and Possible Action Regarding a Plaque for the Sullivan Senior Center.
Councilman Ervin asked what the total cost was.
Nel Armstrong indicated $500.00.
Councilman Ervin moved to approve $500.00 for a plaque for the Sullivan Senior
Center to be expended out of the HoteUMotel Tax funds. Councilman Evans seconded.
Motion carried unanimously.
S. Conduct Public Hearing to Consider a Replat of the Sims Addition, Lot 1R and 2111,
Block 1, Being 1.00 Acre in the Henry Tierwester Survey, Abstract 1241. Property is
located on Fifth Street,
Public Hearing opened.
No discussion.
Public Hearing closed.
6. Consider and Possible Action Regarding a Replat of the Sims Addition, Lot 1R and 2R,
Block 1, Being 1.00 Acre in the Henry Tierwester Survey, Abstract 1241. Property is
located on Fifth Street.
Councilman Ervin asked what the reason for the Replat was.
Mayor indicated that Richard Sims has been approved for a HUD home; however the
property needed to be legally his.
Councilman Evans moved to approve the request. Councilman Ervin seconded.
Motion Carried unanimously.
7. Consider and Possible Action on Preliminary Plat for Sanger Industrial Park.
Council discussed the plat.
Councilman Garza asked if this had been platted before.
Staff indicated it had been preliminary platted.
Councilman Ervin asked what had changed since the original plat.
Greg Edwards, Engineer on the project, indicated the preliminary plat that was
previously approved had the street in a different location and an open area for a
detention pond and recreational facility. After meeting with the City Staff, they felt the
tax benefit to the City for Industrial Use would be more of a benefit to the City than the
Parks plan. They made some changes and are bringing it back before the Council.
Brief Discussion,
Councilman Evans moved to approve the Preliminary Plat. Councilman Garza
seconded.
Shelley Ruland, Planing and Zoning member, indicated the Planning and Zoning
Members had concerns about the drainage and felt the R.O.W. should be 60 feet from
centerline on F.M. 455.
Discussion.
Councilman Evans amended his motion to include the stipulation of the 60 foot R.O.W.
Discussion regarding the existing sewer line Greg Edwards indicated the existing 8"
line will be removed and potentially done away with all together.
Eddie Branham indicated they need to make sure they are getting rid of the clay the
line.
Lengthy Discussion regarding the sewer line among the Council, Mark Owens, and
Eddie Branham.
City Manager indicated the Planning and Zoning wanted Greg Edwards and Mark
Owens to look at the drainage.
Mark Owens indicated he was concerned that when the water came down to F.M. 455
that it might hit lot 19 and cause problems.
Councilman Evans pulled his motion.
Mayor indicated the motion needs to reflect the changes in the sewer line and RO.W.
Discussion regarding drainage, Mark Owens indicated the ditch is designed to carry
the 100 year storm, there was some storage but he was not sure now much. It was his
understanding that they were going to carry the 100 year storm across this property,
but that F.M. 455 would be improved to handle the water without it backing up. He
also recommends that before any Final Plats are approved that there be a detailed
CLOMR study done.
Shelley Ruland indicated this would dump all the water from the North and from this
property onto the property South of this, she felt there may need to be some retention.
Joe Falls, 4489 McReynolds Rd., indicated he was on the Planing and Zoning Board,
but as a property owner down stream from this property he has development plans and
has a 100 year flood plain map. He expressed concerns that this would change the flood
plain on his property. If this is not a detention it will change the downstream flood
plain. He indicated some of the downstream property is platted and this will affect it.
Greg Edwards, Surveyors and Engineers of North Texas, indicated the City of Sanger's
subdivision ordinance does not have a detention requirement in it, he indicated flood
plains are very dynamic and something to be concerned about. He indicated along with
FEMA, they will provide a flood plane elevation study and allow the future downstream
people to do the same type of development that these people have done. When you do
a detention system depending on the geometry of the basin there are cases where a
detention pond will actually add more flow to a stream than it would without a
detention basin. A study was recently done in Greenville with approximately the same
type situation, the flow was sped up and the initial flow was down stream before the
peak of the upstream flow hit that location.
He explained in detail how the drainage will flow and indicated he felt this was the best
pIan for this area, and indicated that when they do the Final Plat they can show a
detail drainage study.
Mr. Edwards also indicated that the City could decide to change the ordinance and
make it a zero increase ordinance.
Mayor indicated that what Mr. Edwards was saying is that if we build a detention pond
and the run off fills it up, by that time downstream has filled up the remainder already.
Then suddenly you will get an influx from the pond. Essentially the initial flow should
be moved through faster and when the upstream water catches up it should already be
moved out of there.
Discussion.
Mark Owens indicated he agreed with Greg in that using concrete the water will move
more quickly and be gone. H you take one basin out it drops that curve down,. We
have a flood plain that has not been studied, we do not have a flood way or a studied
flood plain, and that is why we need a study done. We need a base to work with and we
don't have a base right now.
Mayor asked if this can be done on the Final Plat.
Mark indicated that per his recommendation before any Final is approved they need
to do a detailed drainage study.
Greg Edwards indicated Mr. Porter would have a problem if they said no lot can be
final platted without the drainage study, but if they said any lot impacted by the flood
plain cannot be platted without a study they wouldn't have a problem.
Mayor indicated they had previously allowed him to plat the lots individually, but now
they will most likely require them to Final Plat the whole thing.
Councilman Waggoner moved to approve the Preliminary Plat with the stipulation
that the R.O.W. width on FM 455 be 60 feet from the centerline, and the sewer line
construction being correct, and that the drainage study be completed before any final
plats are approved. Councilman Ervin seconded. Motion carried unanimously.
8. Conduct First Public Hearing on the Following Proposed Annexations:
ABSTRACT 1241A, TRACT T79 BEING 9.87 ACRES (AMYX)
ABSTRACT 12419 TRACT 299, BEING 3.283 ACRES OF WHICH 1.36 ACRES ARE
CURRENTLY IN THE CITY. (CITY)
ABSTRACT 1241, TRACT 59, BEING 95.00 ACRES (RUTH MARSHALL)
Public Hearing opened.
No Discussion.
Public Hearing closed.
9. Consider and Possible Action on Approving the Expenditure of Funds to Complete the
Kammie Patten Park Project.
Councilman Evans moved to expend the $2,000.00 to complete the basketball court at
Kammie Patten Park. Councilman Waggoner seconded. Motion carried unanimously.
10. Consider and Possible Action on Resolution #03-06-02 -Setting Date, Time and Place
for Public Hearings on Proposed Annexations. (Misc. City Properties)
City Secretary indicated these are all the City owned properties that are for some
reason outside of the City limits.
Councilman Ervin moved to approve Resolution #03-06-02. Councilman Evans
seconded. Motion carried unanimously.
11. Consider and Possible Action on Appointment of Election Judge and Alternate.
Councilman Evans moved to appoint Teresa Gannon as the Election Judge and
Jennifer Noah as the Alternate Judge. Councilman Waggoner seconded. Motion
Carried unanimously.
12. Consider and Possible Action on Procedure for Getting Information to All Council
Members.
Councilman Ervin asked how this would be done.
Councilman Evans asked if he wanted to know how far along a certain project was, how
would he find out if he didn't have the time to come to City Hall and find out.
Mayor indicated he could call City Hall.
City Manager indicated if you want an item on the agenda, call in and we will put it on
the agenda. If it does not have to be on the agenda, staff can get the information to
them under Non -Agenda items.
Discussion regarding that they cannot elaborate on non agenda items in the Council
meetings.
Councilman Ervin indicated he had mentioned three years ago that he wanted a City
Manager's Report giving the members updates on what is going on.
City Secretary indicated a report could be done periodically, but if Council had items
that needed answers, they could submit that to City Hall and staff would write a memo
and send them the answers in the next packet.
Mayor asked if instead of waiting for the next meeting, could they send the information
as soon as possible to all Council members.
Discussion.
City Secretary indicated we could put "City Manager's Report on Projects" on the
agenda and list the ongoing projects to be addressed.
City Secretary indicated it will not be a discussion item it will be an informational
Report from the City Manager,
Councilman Garza indicated he sometimes felt out of the loop and felt there should be
some type of an update so they know what's going on.
Staff indicated they will take care of it.
13. Consider and Possible Action on Ordinance #03-04-02 - Amending Parking
Requirements in All Zoning Districts to Require Paved Parking Spaces.
City Manager indicated the current Ordinance explains that certain businesses must
have certain parking regulations, they will need to decide if they will allow asphalt or
concrete or just concrete.
Mayor felt it should be concrete.
Shelley Ruland indicated the City does not have to maintain the parking lot. Asphalt
can be done at a reasonable cost and it is personal property.
Councilman Evans indicated he would go with concrete if he was the business owner.
Councilman Waggoner indicated that asphalt is an improvement over gravel, and he
it it would be fine.
Councilman Garza asked if we required residences to put in concrete driveways.
Staff indicated we did.
City engineer indicated if they go with Asphalt he felt they should add a curb to it.
City Secretary explained that her only concern regarding asphalt was that the garbage
trucks drive into the parking lots to empty the dumpsters. She was concerned about
them damaging the parking lot and the property owners possibly having complaints.
Discussed requirement for or best way to handle the trash truck situation.
Councilman Evans moved to adopt Ordinance #03-04-02 and to amend the Ordinance
to require curbs where appropriate.
Councilman Garza asked if they could require businesses to sign a waiver that the City
is not responsible for the damage by the truck.
Councilman Ervin seconded. Motion carried unanimously.
14. Consider and Possible Action on Appointment of a New Parks Board Member.
Councilman Ervin moved to appoint Ron Watson to the Parks Board, Councilman
Waggoner seconded.
15. Consider and Possible Action on Changing Time Designation on One -Way Signs in
Front of Tenderfoot Elementary School on Hughes Street.
Police Chief Curtis Amyx indicated they had a request form the school to change the
one way sign so that it would be one way from 7:45 to 8:30 in the morning, and they
requested that it be one way from 3:00 to 3:45 in the afternoon.
Councilman Ervin asked why they don't change it to one way all the time.
Police Chief indicated he did not feel that was feasible due to the traffic on that street.
Discussion regarding the traffic and the signs.
Mayor did not see any reason for not changing it if the school felt it would be better.
Councilman Ervin moved to change the school zone one way signs on Hughes Street
to 7:45 to 8:30 A.M. and 3:00 to 3:45 P.M. Councilman Waggoner seconded. Motion
carried unanimously.
16.
17.
Consider and Possible Action on Placing "No Parking" Signs on Keaton Road.
Curtis Amyx indicated he thought there may be a problem with the new houses on
Keaton in that there may be cars parked on the street, but he found out they have deed
restrictions that will not allow them to park in the street. There is sometimes a problem
with cars parked in the street in the morning South of Holt Rd. Do we want "No
Parking" signs on Keaton Rd.
Councilman Evans felt it should be "No Parking" all the way on Keaton.
Discussion regarding the "No Parking" signs and where they should be placed.
City Secretary expressed concerns regarding parking at the school during special
events.
Discussion continued.
Councilman Evans moved to make it "No Parking" on both sides of Keaton Road from
the Flashing Light to Duck Creek Road. Councilman Waggoner seconded. Motion
Carried 5 to 1, Councilman Ervin voted no.
Meeting Adjourned.
ATTE�':
Rosalie Chavez, City
Mayor T my Kincaid