07/10/2002-CC-Minutes-Work SessionMINUTES: City Council Workshop
July 10, 2002
PRESENT: Mayor Tommy Kincaid, Councilman Jimmy Evans, Councilman Glenn
Ervin, Councilman Andy Garza, Councilman Mike James
ABSENT: Councilman Joe Higgs
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Assistant City Secretary/Administrative Assistant Samantha Renz, City
Engineer Mark Owens, Water/Wastewater Superintendent Eddie Branham,
Streets/Parks Superintendent John Henderson
1. Mayor Called Meeting to Order.
2. Discussion Regarding the Capital Improvements Plan.
Mark Owens indicated he wanted to discuss the street improvement project for the City
of Sanger. They have identified the first phase of the project and have looked at the
areas that have the most problems with streets and water and sewer. There are a lot
of the lines that are undersized and in poor condition.
Discussion regarding the location of the first phase. It is basically South of Willow St.
Councilman Garza asked if at the time of these upgrades would they work with the gas
company to see if they need to make upgrades/repairs in those areas as well.
Staff indicated they would as best as they could.
Mark Owens indicated they were also looking at ditch and driveway improvements.
Discussed which were the worst areas, and the areas they have applied for grants on.
The Blue sections on the map are for over -lay, and the purple sections will be complete
rebuild.
Discussed how the improvements will be done.
Discussion regarding tax rates and property evaluations.
Discussion regarding the culvert on Marshall and Fifth Street.
Mark Owens indicated it was total reconstruction in that area and the intersection will
be re -done.
Councilman Ervin indicated he would like to take a block and call it Phase I and do it
right the first time.
Discussion regarding the drainage issues.
Mark Owens indicated the total figure of phase 1 was 1.3 million dollars. The areas
that are designated as total reconstruction will have all new culverts and driveways up
to the property lines.
Discussion continued.
Councilman Garza asked what the time estimate was.
Mark indicated bidding about one month for the overlay, but the reconstruction will
not be started until next spring.
Discussion regarding the intersection at 10th and Bolivar Streets.
Discussion continued.
Discussion regarding the costs on the repairs on each street.
Discussion regarding the water and sewer lines, and that some of them will be under
the streets.
Eddie Branham indicated on all street corners there will be new fire hydrants, and this
wIII help the ISO rating.
Discussion regarding who will watch the contractors to make sure they are done right.
Mark indicated they will do compaction tests, and cylinder tests, etc.
City Secretary indicated they will require two year maintenance bonds, and they will
require performance bonds.
Mayor indicated he would like to charge the rate per day if they go over the length of
time they promised they would complete it in.
Discussion regarding the penalty clause.
Discussion regarding how it will be bid out.
Councilman James asked how Mark felt about the numbers.
Mark indicted he sat down with Jagoe, and these are based on their prices.
City Secretary indicated they plan to inform the public what they are doing by putting
up signs and posting the plan at City Hall.
Discussed if TXDOT would consider
Mark indicated Council should invite a TXDOT District Engineer to a council meeting.
Discussion regarding the intersection at Cowling and Loop 138.
Council indicated they liked the plan.
Discussed drainage.
3. Meeting Adjourned,
AT�ST:
A
Rosalie Chave���Ct
Mayor Td,my Kincaid