12/16/2002-CC-Minutes-RegularMINUTES: CITY COUNCIL,
December 16, 2002
PRESENT: Mayor Tommy Kincaid, Councilman Mike James, Councilman Jimmy Evans,
Councilman Joe Higgs, Councilman Glenn Ervin, Councilman Andy Garza
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Assistant City Secretary/Administrative Assistant Samantha Renz, City
Engineer Mark Owens, Water/Wastewater Superintendent Eddie Branham,
Electric Superintendent Mike Prater, Jack Walters, Vickie Jenkins, Richard
Shaw, Vel Perkins, Rick Kearl, Crystal Brown, Merrie Lou Abney, Pie Beard.
2.
3.
4.
Mayor called, Councilman Garza led the Invocation, followed by the pledge of
allegiance.
a) Approve Minutes:
b) Disbursements
CONSENT AGENDA
December 2, 2002
Councilman James moved to accept the Consent Agenda as presented, Councilman
Ervin seconded. Motion carried unanimously.
Citizen's Input.
None.
Consider and Possible Action on Resolution #12-14-02 -Setting Date, Time &Place for
Public Hearings on Proposed Annexations.
City Secretary indicated the last two properties were voluntary annexations. They
have requested this be done as soon as possible.
Councilman Evans moved to approve Resolution 12-14-02, Councilman Higgs seconded.
Motion carried unanimously.
5. Conduct Public Hearing Regarding a Zoning Request Change from I-1(Industrial 41
to MF-2 (Multi -Family 2) on Property Legally Described as Sullivan West, Block 15 (S.
Pt). Property is located on the corner of 10' and Plum Streets.
Public Hearing opened.
No Discussion,
Public Hearing closed.
6. Consider and Possible Action Regarding a Zoning Request Change from I4 (Industrial
4) to MF-2 (MultiFamily2) on Property Legally Described as Sullivan West, Block
15 (S. Pt). Property is located on the corner of 10' and Plum Streets.
Discussed the location of the property.
Staff indicated Planning and Zoning had passed it unanimously.
Councilman Higgs asked if it would fit in the land use plan.
City Manager indicated this is Multi -family and acts as a buffer between the
residential.
Councilman James moved to approve the request, Councilman Garza seconded. Motion
carried unanimously.
"7. Conduct Public Hearing Regarding a Zoning Request Change from AG (Agriculture)
to I4 (Industrial -1) on Property Legally described as Utility Park, Block 1, Lots 1, 2
& 3. The Property is located on Utility Road.
Public Hearing opened.
No Discussion.
Public Hearing closed.
8. Consider and Possible Action Regarding a Zoning Request Change from AG
(Agriculture) to I-1(In(iustrial -1) on Property Legally described as Utility Park, Block
1, Lots 1, 2 & 3. The Property is located on Utility Road.
Discussed current zoning of the property.
Councilman James asked what lot zoned 4 was zoned.
Staff indicated it has been zoned Industrial.
Councilman Garza moved to approve the request, Higgs seconded. Motion carried
unanimously.
9. Consider and Possible Action on Appointment to the 4B Board.
Mayor recommended Mike Lawler.
Councilman Evans moved to appoint Mike Lawler to the 4B Board, Councilman Ervin
seconded, Motion carried unanimously.
10. Consider and Possible Action on Using Funds from the Water Tap Fees to Pay for
Repairs to Well DO
Eddie Branham addressed to Council regarding this item. He indicated in November
these repairs were necessary. This was not a foreseen expense, and was not a budgeted
item. He indicated the invoice was for $16,203.90, and requested to use tap fee
revenues.
Discussed the revenues, and if this was the best place to get the funds.
City Manager indicated if we do not get it from these funds, the budget will run short
before summer.
Councilman Evans asked about the overage on the budget.
Staff indicated the error that was made took up most of those funds when it was
corrected.
Councilman James asked if Palestine is who we normally use for this.
Eddie Branham indicated it is who we have been using because of efficiency.
Councilman Evans moved to take the funds out of the tap fees. Councilman James
seconded. Motion carried unanimously.
11. Consider and Possible Action on Possible Changes to the Tap Fee Ordinance and
Parking Regulations fro Multi - Family.
Item Tabled.
12. Consider and Possible Action on Awarding Sid for the Bank Depository for 2003
through 2004.
Councilman Ervin asked if this was the same as before.
Vickie Jenkins indicated they raised the savings to market rate.
Councilman Evans moved to award the bid to GNB. Councilman Higgs seconded.
Motion carried unanimously.
13. Consider and Possible Action on Chamber Request for Funds from the Hotel/Motel
Tax.
City Manager suggested they do not even consider the $10,000.00.
City Secretary indicated the City had already given them 50% of the funds in the
account, and they get 50% of the funds each quarter. If we give them these funds, there
will not be any funds for other requests.
Councilman Garza asked if thiMa VVI LIsIng would not come out of the funds they raised
from the Sellabration.
Discussion.
Councilman Evans moved to deny the request. Motion died for lack of second.
Councilman Ervin asked if the City of Sanger charged them $3100.00.
City Secretary indicated they asked us to prepare a bill for them of the overtime that
was spent. They have not paid the invoice.
Vickie Jenkins indicated it was her understanding that they are going to pay the
invoice.
Discussed balance in account.
Councilman James asked if the Chamber went into the Sellabration with the
understanding that they the City would reimburse half of the cost.
Staff indicated they had not been told that.
Councilman Higgs indicated he felt they should strike the $3100.00 from the list, not
make the Chamber pay it, and then leave it as is.
Discussion.
Councilman James indicated this is the biggest event in our City. The Chamber does
not make enough money to host this on their own. They always come to the Council and
aA for help with the cost.
Discussion continued.
Mayor indicated if we give them the $7000.00, the City will get $3100.00 of it back.
Councilman James indicated when they work on the budget next year, the City should
put in a line item for this.
Councilman Evans indicated that he felt the Chamber of Commerce should be
responsible for the this. They were representing the businesses, not the tax payers.
Councilman Garza indicated he felt that if City workers had to do this, it should have
been done during normal hours instead of them working overtime.
City Manager indicated the Chamber did not make their decision until the last minute.
Mike Prater indicated the overtime was minimal, it was mostly materials.
Councilman Garza felt in the future they should try to eliminate unnecessary expenses
such as overtime.
Mayor indicated there were quite a bit of expenses that were not advertising.
Lengthy discussion continued regarding the request.
Councilman Evans indicated he would like them to come ahead of time instead of after
the fact.
Councilman Evans moved they pay the $7069.20 this time, and that next time they
request it in advance, and not to give them the $10,000.00 at this time. Councilman
Ervin seconded. Motion carried unanimously.
14. Meeting adjourned.
ATT T:
Rosalie Chave&:Ccit
Mayor Tefmmy Kincaid