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02/03/2003-CC-Minutes-RegularMINUTES: CITY COUNCIL FEBRUARY 3, 2003 PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Andy Garza, Councilman Mike James, Councilman Jimmy Evans, Councilman Joe Higgs OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Electric Superintendent Mike Prater, Water/Wastewater Superintendent Eddie Branham, Streets/Parks Superintendent John Henderson, Polly Dwyer, Tenia Hoop, Jack Gheen, Faye Gheen, Judy Carder, Crystal Brown, Jack Walters 2. 3. 5. Mayor Called Meeting to Order and led the Invocation1 followed by the Pledge of Allegiance. a) Approve Minutes: b) Disbursements CONSENT AGENDA January 20, 2003 Councilman James asked if the City always joins the Chamber as an organization. City Secretary indicated the City has been a part of the Chamber for a while, it is the Electric Department that pays the dues through Economic Development. Councilman Higgs moved to approve the Consent Agenda, Councilman Evans seconded. Motion carried unanimously. Citizen's Input. None. Issue Election Order for the May 3, 2003 Election. Councilman Evans moved to issue the Election Order for the May 2, 2003 election. Councilman James seconded. Motion carried unanimously. Consider and Possible Action on Presentation From Polly Dwyer Regarding the Downtown Area Ordinance Review. Polly Dwyer thanked the Council for putting together the Downtown Area Commission. She indicated they read and discussed many documents from other cities. They have put together from these documents a revised document for the City of Sanger to help preserve the historic areas. The aesthetic appeal from these downtown area and historic buildings will be a huge asset for the City as it grows. She gave the Council a copy of the document they had prepared and asked them to review it over the next two weeks, and indicated she would be back to ask them to take action on it. She asked the Council to reenact the moratorium for the downtown area. I' I Councilman Higgs moved to extend the moratorium on the downtown area for an additional sixty days. Councilman Evans seconded. Motion carried unanimously. 6. Conduct Public Hearing Regarding a Zoning Change Request from B2 (Business 2) to SFSE (Single Family 5E) on Property Legally Described as Abstract 71, Tract 23. Property is Located at 2004 Stemmons Rd., Sanger, Texas. Public Hearing opened. Teena Hoops, 2004 Stemmons, indicated they were trying to get a loan for her parents to survive on. The lender won't loan the money because it is zoned Business. They are requesting they zone it back to Single Family. Public Hearing closed. 7. Consider and Possible Action a Zoning Change Request from B2 (Business 2) to SFSE (Single Family 5E) on Property Legally Described as Abstract 71, Tract 23. Property is Located at 2004 Stemmons Rd., Sanger, Texas, City Secretary indicated the Planning and Zoning approved the request contingent upon the Gheens requesting their surrounding property be zoned as Single Family as well. Brief Discussion. Councilman Higgs moved to approve the zoning change as presented by the Planning & Zoning Commission. Councilman Evans seconded. Motion carried unanimously. 8. Consider and Possible Action on Resolution 02-04-03 -Setting Date, Time &Place for Public Hearings on Imposing a Moratorium on Multi -Family Projects. Councilman Higgs moved to approve Resolution #02-04-03. Councilman James seconded. Motion carried unanimously. Caption as follows: A RESOLUTION SETTING A DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON APROPOSED MORATORIiJM ON MLILTI-FAMH,Y PROJECTS WITHIN THE CITY OF SANGER, AND AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICE OF SUCH PUBLIC HEARINGS. 9. Consider and Possible Action on Ordinance #02-06-03 -Amending the Plat and Construction Plan Review Fees. City Manager indicated currently the fee is based on % of a percent of infrastructure cost. This leaves it up to the developer to provide us with the Infrastructure cost. The proposed ordinance sets a base fee plus a per lot fee. This will make the cost easier for us to figure. Discussion regarding the Attorneys review of the ordinance. Councilman Evans moved to approve Ordinance #02-06-03 contingent upon City Worney's approval. Councilman Higgs seconded. Motion carried 3 to 2, Councilman Ervin and Councilman Garza voted no. Caption as follows: THAT CHAPTER 10, SECTION 7, OF THE CODE OF ORDINANCES, OF THE CITY OF SANGER, TEXAS, REGULATING THE FILING FEES AND CHARGES FOR PLATS AND CONSTRUCTION PLAN REVIEW, IS HEREBY AMENDED PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE, 10. Consider an Possible Action on Ordinance #OZ-07-03 -Amending the Ordinance on Installation of Underground Electrical Service. Item tabled for Attorney approval. 11. Consider and Possible Action on Ordinance #02-08-03 -Amending the Sanitation Rate Ordinance, City Manager indicated this is a request fora 5% increase. They have not had an increase since the initial contract; although, they had in the agreement that they could increase the rates 5% each year. Councilman Higgs moved to approve Ordinance #02-08-03 contingent upon City attorney approval. Councilman Higgs seconded. Motion carried 3 to 2, Councilman Ervin and Councilman Garza voted no. Caption as follows: THAT APPENDIX ARTICLE 4.02 ,SOLID WASTE COLLECTION FEES, IN THE CODE OF ORDINANCES OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, SHALL BE AMENDED TO INCORPORATE A RATE INCREASE; PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT, PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 12. Consider and Possible Action on Awarding Vehicle Bids. City Manager indicated the various departments had bid the vehicles they had budgeted this year. These are the results of the bid (low bids underlined) Tractor Bid for Street/Parks Department: John Deer $67,657.21 Landmark $61,486.00 plus $4,500.00 w/joystick total $65,986.00 3A ton pick up for Streets/Parks. Brown Motor $15,998.00 Village Group $16,348.00 Classic Chevrolet $15313.00 El Dorado $199593.00 Village Ford $169872.00 James Wood $209136.27 Jim McNatt $221005.23 Ramey Chevrolet $16,250.00 Glenn Polk $16,425.00 James Wood $199100000 Friendly Chevrolet $15,184.00 El Dorado $1%593.00 1 Ton 4x4 Cab &Chassis for Electric Department: Glenn Polk $26,245.59 Payton Wright Ford $28,916.50 Randall Knoll Ford $25,460.75 Metro Ford $269039.75 Lawrence Hall $269126.39 Southwest Ford $259902.75 Park Cities Ford $269260.00 Village Auto Group $25,588.00 Village Ford $269226.00 1 Ton 4x4 Dual Cab &Chassis for Fire Dept.: Southwest Ford $35,134.00 Village Ford $359566.00 Park Cities $369030.00 Glenn Polk $349975.75 Payton Wright $349567.75 Randall Knoll $34,422.75 Metro Ford $359047.75 Village Auto Group $34,648.00 Rescue Body Peirce $45,100.00 F.E.I. $57,628.12 Village Auto Group $40,345.00 A6 -Meier $40,115.00 Councilman James asked if the items came in under budget or above budget. City Manager indicated he knew that the 3/4 ton truck came in under budget, he was not sure about the other vehicles. Discussion regarding the vehicles. David Pennington indicated he wanted to go with the next to the lowest bid on the Dual Cab & Chassis for the Fire Department. He would like to get both the truck and the rescue body from the Village Auto Group because they will deliver the truck with the body. It we go with the low bid we have to get the truck and then make arrangements to deliver the truck and have the body put on. Councilman James moved to award the bids to the low bidders with the exception of the truck and rescue body for the Fire Department and that they be awarded to Village Auto Group in the amount of $40,345.00 for the Body and $34,648.00 for the truck. Bids awarded as follows: Tractor Bid for Street/Parks Department: Landmark $61,486.00 plus $4,500.00 w/joystick 3/4 ton pickup for Streets/Parks: Classic Chevrolet $15,113.00 1 Ton 4x4 Cab &Chassis for Electric Department: Randall Knoll Ford $25,460.75 1 Ton 4x4 Dual Cab &Chassis for Fire Dept Village Auto Group $34,648.00 Rescue Bodv Village Auto Group $40,345.00 total $65,986.00 Councilman Ervin seconded. Motion carried unanimously. 13. Consider and Possible Action on Lease/Purchase Agreement and Resolution Authorizing Signature, onJet-Sprayer Truck for The Water/Wastewater Department. Councilman Evans asked about the financing on this. City Secretary indicated this would be financed through the company we are purchasing it from. The City Attorney has approved it. Eddie Branham indicated this was a new jet sprayer truck. The street department could use it as well. He originally budgeted a pick up, and would like to use those funds to make the payments on this jet sprayer instead of the pick up. i _ Councilman James asked why this was financed through the local bank. i City Secretary explained they could check with the bank on interest rates. Councilman James indicated if the City was going to finance all of these vehicles with the bank they should give the City a good interest rate. Discussion. City Secretary indicated that normally the City Manager will go to the bank and negotiate the rate on the loans. GNB is our local bank and where we would finance most of our projects. City Secretary indicated the City Attorney did not want to approve the agreement until the Council approved it. Discussion. Councilman James moved to buy the vehicle, but to finance the vehicle through our local bank instead of this institution as long as the interest rate is lower than First Continental Leasing. Councilman Ervin seconded. Motion carried unanimously. 14. Consider and Possible Action on Amending the Lease/Purchase Agreement for Computer Equipment with Diversified Lenders, Inc. City Secretary indicated this was done in 1998 when Mr. Kessler was the City Manger. The original lease did not include the conversion from our old computer system to the new system. After the new system was installed, Mr. Kessler and staff felt the conversion was necessary. The conversion was added later; however, Lubbock National Bank failed to amend the payment schedule. At the time the amendment was done the Council approved the amendment. There is a balance owed that was not budgeted. Councilman Ervin asked if once the $7,000.00 was paid, is INCODE paid off. City Secretary indicated the system would be paid for; however, there would still be payments on the maintenance and support. The auditor has looked at the amount due and verified that it is correct. Discussion regarding the payments. Councilman James moved to amend the Lease/Purchase Agreement for Computer Equipment with Diversified Lenders, Inc. Councilman Evans seconded. Motion 15. 16. n carried unanimously. Consider and Possible Action on Budget Amendments, City Secretary explained the one budget amendment for John Henderson's department was just moving funds from one line item to another for chlorine residuals. Councilman Evans moved to approve the seconded. Motion carried unanimously. Budget Amendments as follows: budget amendments. Councilman Ervin 008-00.4990 from $450,496.00 to $446,811.00 00845-6010 from $2,935.00 to $6,620.00 001-00-4990 from $450,496.00 to $446,811.00 00145-6010 from $2,935.00 to $6,620.00 001-34-5420 reduce by $5,000.00 001-34-5324 increase by $5,000.00 The contingency amount will be reduced from $15,154.00 to $7,370.00 in the General Fund. Meeting Adjourned.