03/17/2003-CC-Minutes-Regular1VHNUTES: CITY COUNCIL
MARCH 17, 2003
PRESENT: Mayor Tommy Kincaid, Councilman Jimmy Evans, Councilman Andy Garza,
Councilman Glenn Ervin, Councilman Mike James
ABSENT: Councilman Joe Higgs
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Assistant City Secretary/Administrative Assistant Samantha Renz,
Water/Wastewater Superintendent Eddie Electric Superi
Branham,ntendent
Mike Prater, Streets/Parks Superintendent John Henderson, Code Enforcement
Officer Danny Cockrill, Roger Hebard, Crystal Brown, JoAnn Brown, Shelley
Ruland
1. Mayor called meeting to Order and led the Invocation, Councilman Evans led the
Pledge of Allegiance.
CONSENT AGENDA
2, a) Approve Minutes: March 3, 2003
b) Disbursements
Councilman Evans moved to approve the Consent Agenda as presented, Councilman
James seconded. Motion carried unanimously.
3. Citizen's Input.
None.
4. Consider and Possible Action on Resolution #03-08-03 -Authorizing Submission of the
Application for the 2003 HOME Grant Application for Owner -Occupied
Rehabilitation/Reconstruction Program,
City Secretary indicated she was real pleased on the way the grant project went this
time. There are a lot of homes that have been targeted for reconstruction. She wants
to reapply, this is the process to submit the application. The match will need to be put
in the next budget.
Discussed grant homes, and the number of homes that would be built.
Councilman Ervin indicated the size of the homes did not meet our ordinance. He
asked if we could cut back on the number of homes and make the homes fit our
ordinance.
She indicated the City's match could not pay for the additional square footage.
Councilman James asked if they had the right to dictate where the homes were built.
City Secretary indicated they could not, if the individuals qualify the home is built on
their lot.
Discussion regarding the project.
Councilman James asked if the funds were In Kind or cash.
City Secretary indicated the City would pay $5,000.00 in cash, and the balance In Kind
services.
Discussion regarding the size of the homes.
Discussion.
Councilman Garza moved to adopt Resolution #03-08-03, Councilman Ervin seconded.
Motion carried unanimously.
5. Consider and Possible Action on Resolution #03-09-03 -Regarding Appointment of a
Capital Improvements Advisory Committee and Adoption of Committee By -Laws.
City Manager indicated this was for the Impact Fee study. He felt they should use the
Planning and Zoning, and appoint Jerry Jenkins and Mary Lou Abney.
Councilman James moved to approve Resolution #03-09-03, Councilman Ervin
seconded. Motion carried unanimously.
Councilman Ervin moved to appoint the Planning and Zoning Commission along with
Jerry Jenkins and Merrie Lou Abney as the Advisory Committee. Councilman James
seconded. Motion carried unanimously.
6. Consider and Possible Action on the Final Plat for Sanger Trails, Phase 2A, Being 8
Residential Lots and 2 Common Areas.
Discussed this item withAction taken on both together.
7. Consider and Possible Action on the Final Plat for Sanger Trails, Phase 2B, Being 50
Residential Lots and 2 Common Areas. Property is Located off of Marion Road.
City Manager indicated that the City Engineer had some family issues, and could not
be at the meeting. On Item #4 he wanted the street for Phase I to be put in. Mr.
Hebard would like to pave that street and the streets in these two plats at the same time.
He indicated the easements have all been taken care of. On Phase 2B, Mr. Hebard's
engineer is making the changes as the City Engineer requested. On the detention area,
39.1 slopes is the standard for detention ponds; although, the City would prefer a 69.1
slope, it is not the standard. The Home Owners Association will maintain the detention
pond.
Discussion regarding The detention pond.
Councilman James moved to accept the Final Plats for Phase 2A and 2B of Sanger
Trails and stipulated they provide a document stating the Homeowners Association is
responsible for maintaining the detention pond. Councilman Evans seconded. Motion
carried unanimously.
8. Consider and Possible Action on Awarding Bids for The Construction of Sidewalk and
Concrete Bleacher Pads for Railroad Park.
City Manager indicated the 4B is not going to pay for any of these bids. He felt the
Council should reject all bids.
Councilman Evans moved to reject all bids, Councilman Ervin seconded. Motion
carried unanimously.
9. Consider and Possible Action on Awarding Bid for Second Phase of Street
Rehabilitation/Reconstruction Project,
City Manager indicated that Osage had the low bid and the City Engineer did not have
a problem with them.
Mayor indicated that he did not know anything about Osage, but felt the City had
problems with low bidders in the past. He felt that the city normally ends up paying
more than is bid anyway.
Discussion regarding the bidders.
Discussion regarding the project.
Councilman James indicated he would like to use the lowest bid, but to have staff check
out references.
Councilman Evans moved to accept Jagoe's bid of $1,469,374.00.
City Secretary indicated staff could get references on the companies and call a special
meeting.
Council agreed.
Councilman Evans withdrew his motion. Item tabled.
10. Consider and Possible Action on North Texas Tooling/Howard Ashcraft's
Overpayment.
Mayor indicated he had spoken to Mr. Ashcraft twice, and explained that we do not
have any record other than the 4 years. It has been a few weeks, and he has decided to
take the $24,419.13,
Discussion regarding the situation.
Discussion regarding how it would be paid and where the money would come from.
City Secretary indicated it would be paid from current revenues and it is not a
budgeted item.
Councilman Evans moved to pay Howard Ashcraft $24,419.13, Councilman Garza
seconded. Motion carried unanimously.
11. Consider and Possible Action on Using Tap Fee Funds for Freese Drive Line Extension.
Eddie Branham indicated he would like to replace the water and sewer lines along
Freese Drive and use $11,000 in tap fee funds to correct a problem. He indicated it was
water and sewer lines that needed replacement/extension. This will help all of the
surrounding subdivisions.
Discussion regarding the project.
Councilman Evans asked now much the second part would be.
Eddie indicated he did not know, he had to get with Rose on the Engineering fees,
because he did not have money in his budget. The Engineering will be about $1500.00
to $1800.00.
Mayor asked what the total would be.
Eddie indicated 17 to 18 thousand to do sewer, water and engineering.
Councilman James asked if the land behind No Frills could be watered and sewered.
Eddie Branham indicated this would allow it to be.
Councilman James moved to use Tap Fee funds for the Freese Drive Line Extension.
Councilman Ervin seconded. Motion carried unanimously.
12. Consider and Possible Action on Ordinance #03-12-03 -Annexing the Following
Property:
ABSTRACT 1241, TRACT 43, BEING 2.5 ACRES (MICI3AEL GREGORY), AND
ABSTRACT 29, TRACT 57, BEING 25.230 ACRES (AL MCNATT), AND
ABSTRACT 29, TRACT 58 & 59, BEING 49.419 ACRES (AL MCNATT), AND
ABSTRACT 1241, TRACT 37, BEING 32.8617 ACRES
Councilman Evans moved to adopt Ordinance #03-12-03 ,Councilman James seconded,
Motion carried unanimously.
13. Meeting Adjourned.
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