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08/18/2003-CC-Minutes-RegularMINUTES# CITY COUNCIL August 18, 2003 PRESENT: Mayor Tommy Kincaid, Coucnilman Joe Higgs, Councilman Glenn Ervin, Councilman Andy Garza, Councilman Mike James, Councilman Jimmy Evans OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Assistant City Secretary/Administrative Assistant Samantha Renz, Water/Wastewater Superintendent Eddie Branham, Vehicle Mechanic David Erwin, Code Enforcement Officer Danny Cockrell, Electric Superintendent Mike Prater, Kit Chase, Elizabeth Higgs 1. Mayor called meeting to order and led the Invocation, Councilman Ervin led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: July 28, 2003 Workshop August 4, 2003 b) Disbursements Councilman Garza moved to approve the Consent Agenda as presented, Councilman James seconded, Motion carried unanimously. 3. Citizen's Input. None. 4. Consider and Possible Action on Requests from Chamber of Commerce Regarding Street Closures and Advertisement Expenses, Lanny Grissom addressed the Council regarding the street closures. he indicated they were the same as last year. They are also bringing the estimated expenditures for advertising at the Sanger Sellabration. The total estimated expense is $28,416.00. City Secretary indicated the total in the hoteVmotel account is $7,605.00. The Historical Society has already asked for some help from these funds. Discussed expenditures. Lanny Grissom indicated the expenses are increasing every year. Councilman Evans expressed that he felt some of the businesses should help support the Sellabration. Councilman Garza indicated he felt that they should look at cutting some of the expenses. Mr. Grissom indicated they have tried. Discussion regarding the $10,000.00 expense for the tent. Councilman James asked what was committed to the Historical Society City Secretary indicated an amount was not committed, however, a commitment was made that the hotel/motel tax along with 411 would cover the match for the grant. Discussed overtime for the electric department. Discussed previous commitment to the Historical Commission. Lanny Grissom advised that the Chamber has current funds of approximately $22,000.00 from j the Hotel/Motel tax. They are requesting to utilize current funds. Councilman Garza indicated he felt that $5,000.00 may be excessive for radio advertisement. Discussion. Councilman Evans moved that the Chamber use up to $17,000.00 from the funds they current have in their account from the hotel/motel tax and that the City donate the overtime from the city employees and the electric usage for the Sellabration and that they be allowed to close the streets as requested. Councilman Ervin seconded. Motion carried unanimously. 5. Consider and Possible Action on Architectural Study far Downtown Area. Lanny Grissom indicated he and other people throughout the community have met to discuss the downtown area. After much discussion they came up with a plan. He showed a plan for Bolivar Street. They are to the point of putting a cost on this project. They can't go any further without getting some things in writing. The next step would be to engage in a contract with the architects to begin the process, and then obtain a civil engineer, to see what problems they would have. This would incurr some costs up front. Mayor asked if they had eliminated parking on the East side of the square. Lanny indicated this was mostly looking at Bolivar Street. They were not addressing parking on the side streets. Discussion regarding the project and projected costs. Allan, the architect working on the project, indicated just the flatwork and sidewalk would be about $45,000 per block before the utility infrastructure is addressed. Discussed traffic that will be on the road. Councilman Evans asked what kind of grants were they looking at. Lanny Grissom indicted the Keep Sanger Beautiful Board has potential of a $70,000.00 grant,and the NCTCOG has a grant. They have a committee that is looking for grants and intend to fund the entire project if possibole. Mayor asked what they are asking from the City. Lanny Grissom indciated it would be $7,000.00 to get a civil engineer, and over $5,000 for plans. For $12,500.00 they would have civil enginnering and a preliminary design. It would get everything ready except for the bid package. The bid packet will be about $6200.00. The total All be close to $19,000.00 just to get up to the bid packet phase. Elizabeth Higgs indicated the grant they may get will be for landscaping and beautification. City Secretary indicated she felt this was a great project, but felt the council should really consider that Accounts Payable has a $98,000.00 bill for the project on Cowling Road, this will utilize any contingencies that currently exist. Councilman Ervin asked how much was budgeted for downtown sidewalks. City Manager indicated there was not an amount designated for sidewalks, it is included in with the street maintenance/improvements. Councilman Evans felt they should wait. City Secretary expressed that they should wait until next budget year since the fiscal year ends September 30. Councilman James felt city should get thru this budget year and let the city get final numbers on the sewer plant and other improvements. Discussion continued regarding improvements. Couccilman Ervin asked that before they vote on the budget can$20,000.00 be moved from somewhere to put in for sidewalks. City Manager indicated they could. Lengthy discussion continued. Mayor asked if we could get thru this year and into next year's budget and then take a look at it. Mayor indicated they should come back after the first of the year. Councilman James moved to take no action and to schedule a meeting some time after January 1,2004, to discuss this again. Councilman Evans seconded. Motion carried 5 to 1. Councilman Ervin voted no. (Councilman Ervin left the meeting.) 6. Discuss Tax Rate; Take Record Vote; Schedule Public Hearing on Tax Rate. Discussed tax rate and the effect it will have on the budget. Lengthy discussion regarding tax rate. Councilman James moved to leave the actual tax rate at .56547. Councilman Higgs seconded. Motion carried by Mayor breaking the tie vote. Councilman Evans voted no, Councilman Garza voted no, Councilman Higgs voted yes, Councilman James voted yes, and Mayor Tommy Kincaid voted yes. 7. Consider and Possible Action on Awarding Bids for the Administration Building. City Manager indicated when they do the sewer expansion they will build a new Administration building. Councilman James asked if this was budgeted. Staff indicated it was in the capital improvements plan. Councilman James moved to award the bid to Bradwell construction for $64, 951.00. Councilman Garza seconded. Motion carried unanimously. 8. Consider and Possible Action on Awarding Vehicle Bid for the Fire Apparatus Tanker. Eddie Branham indicated he had given them a letter from the Fire Chief. This item was budgeted; however, they tried to get a grant for the vehicle and it did not come thru. Discussion. Councilman Garza moved to accept the low bid from Deep South Truck in the amount of $120,000.00. Councilman Evans seconded. Motion carried unanimously. 9. Consider and Possible Action on Resolution If 08-12-03- GNB Loan for Fire Apparatus Tanker Councilman Evans moved to approve the Resolution. Councilman Garza seconded. Motion carried unanimously. Mayor read caption as follows: A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AUTHORIZING THE FINANCING OF FUNDS: 10. Consider and Possible Action on Resolution #08-11-03 -Setting Date, Time and Place for Public Hearings on Proposed Annexations. City Manager indicated he will ask Johnson -Payne to voluntarily annex, and he will also ask Mr. Porter. He indicated they should remove the first property from the resolution as it will not be annexed. Leave off A on the Resolution, Mayor read Resolution as follows: Mayor read caption as follows: A RESOLUTION SETTING A DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF SANGER9 AND AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICE OF SUCH PUBLIC HEARINGS Councilman Evans moved to approve ResolutionCouncilman James seconded. Motion carried unanimously. 11. Consider and Possible Action on Ordinance #08-28-03 -Regulating Driveway Construction, City Manager indicated one of the things that has occurred was that a home builder built some homes and did not pave to the street. It is unsightly and unsound. This is to put into place an actual ordinance to have a paved driveway and an approach. Councilman James indicated that he felt 3500 PSI on the driveway was too much, and indicated that currently the streets are only 3000 PSI. Councilman James indicated he would like to see it be 3000 PSI on the driveways, and to change all time limits to 6 months instead of 3 months. Councilman James moved to adopt the ordinance with corrections as noted, 3000 psi and 6 month time limit throughout document, Councilman Higgs seconded. Motion carried unanimously. Caption as follows: THAT CHAPTER 3, ARTICLE 3,1200, CURB, GUTTER, DRIVEWAY, AND CULVERT INSTALLATIONS, AND APPENDIX ARTICLE 3.700 (FEE SCHEDULE) OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED, PROVIDING FORTHE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. 12. Consider and Possible Action on Ordinance #0&29-03 - Amending the Subdivision Regulations Regarding Performance, Payment, and Maintenance Bonds, City Manager indicated the city will require performance and payment bonds for work done for the city, but not from developers. Councilman Evans moved carried unanimously. Caption as follows: to approve the ordinance. Councilman Garza seconded. Motion THAT CHAPTER 10, ARTICLE 10.100, SECTION 6,09 CONSTRUCTION CONTRACTS AND SECTION S: MAINTENANCE BOND OR ESCROW ACCOUNT OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERA BILITY CLAUSE; PROVIDING FORA PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. 13. Conduct Public Hearing to Consider a Replat on Property Legally Described as Lots SOR-1 and 50R-2, Block 25 of the Hampton Addition. Property is located at 310-312 Marshall Street. Public Hearing Opened. No Discussion. Public Hearing closed. 14. Consider and Possible Action on Replat on Property Legally Described as Lots 50R-1 and 50R-2, Block 25 of the Hampton Addition. Property is located at 310-312 Marshall Street. City Manager indicated years ago there were two houses built on one lot, now they can't sell either of the houses until they are replatted. City Manager indicated that the Planning and Zoning Commission had recommended approval. Councilman James moved to accept Planning and Zoning's recommendation and approve the request. Councilman Evans seconded. Motion carried unanimously. 15. Meeting Adjourned. AT ST Rosalie Chavez, City S retard lyltll