12/01/2003-CC-Minutes-RegularMINUTES: CITY COUNCIL
December 1, 2003
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PRESENT: Mayor Pro-Tem Andy Garza, Councilman Mike James, Councilman Glenn
Ervin, Councilman Joe Higgs
ABSENT: Mayor Tommy Kincaid, Councilman Jimmy Evans
OTHERS
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PRESENT: City Manager Fact Smith, City Secretary/Assistant City Manager Rose Chavez,
Water/Wastewater Superintendent Eddie Branham, Police Chief Curtis Amyx,
Justin Epker, Rodney Mahoffey, Rick Smith, Liz Springer, John Springer,
Georpria Roval, Larry Jors
1. Mayor Pro-Tem Garza called Meeting to Order, led the invocation which was followed
by the Pledge of Allegiance.
2. CONSENT AGENDA
a) Approve Minutes: November 17, 2003
b) Disbursements
Motion was made by Councilman Erwin to approve Consent Agenda. Seconded by
Councilman James. Motion Carried unanimously.
3. Citizen's Input:
Georgia Royal addressed City Council regarding the possibility of installing Christmas
lights at Cammie Patton Park. She indicated that it might be too late to do it this
Christmas but maybe it could be considered for next Christmas. They have small
children that play in the park.
City Council requested this item be on the next city council agenda.
Troy Waldrop, residing at 921 N. S"', addressed City Co Heil on whether anything had
been done or action taken in regards to�the lightning in h� neighborhood. Mike Prater,
Electric Superintendent, advised that it Elwas up to the individual property owner. They
just need to come to City Hall and request a security light, sign a contract. The cost is
about $7.61 a month.
Mr. Waldrop also inquired as to the robberies. He indicated that he understood there
had been a couple more. Chief Erwin indicated that was not correct. Mr. Waldrop
also inquired as to what action had been taken in regards to crime prevention in his
area.
Discussion.
Mike Waldrop indicated he and his neighbors would like to set up a neighborhood
crime watch.
Councilman Garza indicated the "Neighborhood Night Out"was started a few years
back and they could participate in it.
Police Chief indicated he would get him information on who to contact.
4. Consider and Possible Action on Resolution #12-14-03- Authorizing the Award of a
Contract for Administration Services and Soft Cost Project Management Services for
the Home Investment Partnership Program (Home) for the program years 2002, 2003,
and 2004.
Justin Epker, Grantwm•ks, indicated this will cover the projects thru 2004.
City Manager indicated these are owner -occupied homes.
Discussion regarding the program.
Discussed that homes would be 888 square feet.
Mike James moved to approve Resolution #12-14-03. Councilman Ervin seconded.
Motion carried unanimously.
5. Consider and Possible Action on Resolution #12-15-03 - approving HOME Program
Policies and Procedures, Affirmative Marketing Policy, Texas Minimum Construction
Standards and Construction Specification Manual for the HOME Owner Occupied
Program.
Discussion.
Larry Jors asked if the Council was going to waive the square footage requirements and
the brick requirements. He was concerned because he was at a previous meeting where
they had discussed the brick requirements and the requirements were not waived.
Council indicated they would.
Councilman Ervin moved to approve Resolution #12-15-03. Councilman James
seconded. Motion carried unanimously.
6. Consider and Possible Action on a Sign Variance on Property Legally Described as Ray
Roberts Plaza, Block A, Lot 2. The Variance is for Subway.
Rodney 1Vlahoffey, Starlite Signs, indicated the Subway store was built 6 months ago.
They would like to put up a 60 foot illuminated sign at a cost of about $25,000.00. They
are hoping to get some additional business from the highway. The existing monument
sign that is there is already filled up. If it wasn't filled up, you can't see the sign from
the highway anyway.
Discussed that sign would be able to be seen from both the North and the South from
the highway.
Discussion.
Councilman Higgs moved to approve the variance. Councilman James seconded.
Motion carried unanimously.
City Secretary advised the Council that staff would be bringing them an ordinance to
change the variance procedures so that in the future they would go before the Board
of Adjustments.
7. Conduct Second Public Hearing on the Following Proposed Annexations:
METZ ESTATES, BLOCK 1, LOTS 1-6, AS RECORDED IN THE DEED RECORDS OF
DENTON COUNTY, TEXAS; AND
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ABSTRACT 1241, TRACT 65A (1), BEING 1,4132 ACRES IN DENTON COUNTY TEXAS;
AND
ABSTRACT 1241, TRACT 67, BEING 0.057 ACRES IN DENTON COUNTY TEXAS; AND
ABSTRACT 1241, TRACT 8, BEING 242,275 ACRES IN DENTON COUNTY TEXAS; AND
ABSTRACT 1241, TRACT 330, BEING 390.387 ACRES IN DENTON COUNTY TEXAS.
Public Hearing opened.
Larry Jors indicated he was opposed to his properties being annexed.
Public Hearing closed.
8. Consider and Possible Action on Longevity Pay for the City Employees.
City Manager addressed this item. He indicated in the past we have paid longevity pay.
This has been on -going for numerous years. Staff felt it was something that should be
put in the personnel policy. He indicated staff had checked with other cities and the
$4.00 per month is the norm. He indicated they wanted the Council to be aware of it.
Councilman Garza asked if this was just to make it official,
9.
10.
Councilman Ervin indicated he did not have a problem with it, but wanted to know what
the numbers would be.
Councilman James indicated he would like to see it in the budget as a separate line item.
Councilman Garza asked why would they want to cap it.
City Secretary indicated she had been here 27 years, and other department heads had
been at the city for numerous years as well, and they did not want the Council to think
it was for them. They want it for the employees.
Councilman James indicated he did not think there should be a cap on it.
Councilman James moved to authorize staff to proceed with incorporating longevity pay
into the personnel policy at $4.00 per month and not to have any cap on the months of
service, and that in next year's budget it be shown as a separate line item. Councilman
Ervin seconded. Motion carried unanimously.
Consider and Possible Action on Appointments to the Parks Board.
City Manager indicated staff had not been able to come up with any volunteers for the
board.
Discussion.
Item tabled for next meeting.
Adjourn.
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;ST: s
mmy Kincaid
Rosalie