05/07/2000-CC-Minutes-RegularMINUTES: CITY COUNCIL
MAY 79 2000
PRESENT: Mayor Pro -tern Andy Garza, Councilman Craig Waggoner, Councilman Glenn Ervin,
Councilman Joe Higgs, Councilman Carroll McNeill
ABSENT: Mayor Tommy Kincaid
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Esmeralda
Wilkerson, Jimmy Evans, Woodrow Barton, Delores Coker, Prentice Preston, Ralph Cain,
Connie Evans, Shelley Ruland, Jimmy Evans, Fred Simmons, Jody Roberts, and Grace
Garza
1. Mayyor Pro -ten Andy Garza called Meeting to Order, Councilman Waggoner led the Invocation,
in Ervin leading the Pledge of Allegiance,
followed by Counc
CONSENT AGENDA
2. a) Approve Minutes: April 9, 2001 - workshop
April 16, 2001
April 20, 2001 - Special Called
April 23, 2001 - workshop
b) Disbursements
Councilman Ervin moved to approve the Consent Agenda as presented. Councilman McNeill
seconded. Motion carried unanimously.
3. Citizen's Input.
None.
4. Pre -Oath (Statement Of Elected Officer), and Issue Certificates of Election.
Cit,, Secretary gave the Oath (Statement of Elected Officer) to Councilman Garza, Councilman
Evans, and Councilman Higgs.
Certificates of Election were issued.
5. Consider and Possible Action Regarding Request from Todd Tieszen with Vista Development
Concerning a Subdivision on Cowling Road.
This item tabled.
6. Coniduct Second Public Hearing Regarding Proposed Annexation of the Following Property:
ABSTRACT 29, REUBEN BEBEE SURVEY, BEING 291.9467 ACRES, TO BE KNOWN AS
SANGER TRAILS
Public Hearing opened.
No :Discussion.
Public Hearing closed.
7. Consider and Possible Action Regarding Sewer Situation at 107 Holt.
Jody Roberts addressed the Council concerning this item. He indicated at a prior City Council
meeting of February 5, 2001, that he was advised that the City would extend sewer services to his
property, and that he would be responsible only for the cost of the pipe. He has been told now that
there is a problem and that he will be responsible for supplying the pipe and the utility contractor
since the City is not licensed to tie into the manhole.
Mayor Pro-tem Garza iind:icated that even though this is only one lot, Mr. Roberts is still
responsible to bring the line to his property as would be the responsibility of any developer.
Eddie Branham, Water/Wastewater Superintendent, indicated his only concern was violating the
City Ordinance if he extended the line.
Discussion.
Ma;�or Pro-tem Garza read the Letter form Hunter Associates dated January U.,2001 where the
City Engineer, Mark Hill, had addressed this issue concerning the sanitary sewer line and
installation of service to the property. Mark Hill had asked in his letter if the City had agreed to
extend the line. The letter also asked that verification be provided showing that the existing
saniitary sewer line will be sufficient to serve the property. In his letter dated January 24, 2001,
Marrk Hill referred to only one item, which was the discrepancy of the referenced line, and that all
other comments had been addressed.
Ma�rlc Hill indicated that lie did not receive written comments from staff; however, his
recommendations are for the City staff to verify the items in his comments.
Discussion.
CitJ� Manager indicated drat what Eddie Branham is saying is that City Council needs to decide
if t>h1ej want the City to run the line or not run the line to Mr. Roberts' property.
1Wayor Pro-tem Garza asked if the City would be setting a precedence.
Cite Manager implied that by running the line to the property it would; however, it could very well
be clue to a misunderstanding between the City and Mr. Roberts.
Discussion.
Item tabled for next Council meeting to allow staff to listen to the tape and report back to the City
Council as to what was actually said.
8. Consider and Possible Action on Resolution #05-02-01 - Regarding 2001 HOME Grant
Apl►lication for Owner -Occupied Rehabilitation/Reconstruction Program.
Mike
Walthall, GSA, addressed this item. He explained that the Resolution had certain
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10.
11.
requirements that are necessary for the grant application. He explained the guidelines for the
scoring criteria and the matching requirements for the grant.
Discussion.
Item tabled for next City Council meeting to allow staff to work out the details.
Consider and Possible Action Regarding Ordinance 0305-01 - Amending the Library Board
Ordlinance.
Item tabled for next City Council meeting.
Consider and "Coxe Action on Awarding Bid for Street Improvements.
Mall Hill addressed this item. He indicated the bids were for 2" of hot mix asphalt overlay and
repair of the existing pot holes. The project included Jones Street from Kirkland to the end,
Thirteenth Street from Hughes to Elm, and Locust from First to Seventh.
Five bids were received:
Mairpave Inc.
TMD & associates
Peachtree
All Tex Paving Inc.
APAC
572,850.00
�839500.00
$83,825.00
�11114'75.00
$122,525.00
Mark Hill indicated this project is basically minimal repairs; there will be no repairs or
maintenance to the base material. He explained that once these repairs are done, eventually the
pot holes and cracks will reappear and maintenance will need to continue. He indicated the best
way to do this project is to rework the base and then come in with the asphalt.
Mairk expressed the need for the City to have a street program.
Discussion regarding the water department and that they will be replacing old clay lines before the
improvements to the street are completed.
Discussion continued.
Councilman Higgs moved to accept the low bid.
Brief discussion.
Counncilman Higgs withdrew his motion.
Item was tabled to allow staff to check with the County to see if they will help.
Conisider and Possible Action on Awarding Bid for Water Storage Tank.
Mark Hill indicat4ed that the pump station and storage tank are for the Wal-mart Distribution
Center.
Bids received were as follows:
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13.
Project A: High service pump station
Gra con Base Bid $350,000.00
Alternate Bid $3209000.00
Red. River Base Bid $3565900.00
Alternate Bid $27%900.00
Project B: Ground storage tank
Pittsburg Tank & Towet$91,595.00
Tank Builders $1159000.00
Councilman McNeill moved to accept Hunter Associates recommendation to accept the low bid
frorn Pittsburg Tank Company for $919595.00 for 180 days on Project Be Councilman Waggoner
seconded. Motion carried unanimously.
Councilman Waggoner moved to accept pump station bid from Red River for the alternate bid of
$279,900.00. Councilman Ervin seconded. Motion carried unanimously.
Consider and Possible Action on Budget Amendment to Line Item 58-5345.
CitJSecretary addressed this item and expressed that in last years budget she had transferred
$34.,524.63 to a savings account to set it aside for the payment on the note payable due December
2000. In this years budget only the balance was allocated and when the note was paid the account
line item shows an overspent balance. This amendment to the budget of $34,524.63 will adjust the
line item expense. This will concur with auditor's recommendations.
Moi�ion vas made by Councilman Higgs to approve the amendment to line item 58-5345 as
indicated in the amount of $34,524.63. Councilman Waggoner seconded. Motion carried
unanimously.
Any Other Such Matters.
A) City Manager addressed the parking at Railroad Park. He indicated that John had already put
in a parking lot and has that gate open; however, the citizens are still parking on the other side.
B) Another item addressed was the tree limbs. When a request comes in for tree limbs, staff
cre<<tes a work order, and turns it over to the street department. There are times a citizen will call
and say that they have called in three or four times, if we do not have a copy of the work order,
most likely they did not call,.
City Manger indicated that the City Council should not assume that the citizens are always telling
the truth when they say they have called the City two or three times and the city has not taken care
of their complaint.
C) City Manager indicated a citizen who lives on Brooke Dr. has requested speed bumps on her
street due to the density of the street and children playing on the street.
D) Councilman Ervin indicated that he would like the TML Conference on the next agenda for
City Council members to attend.
E) Councilman Ervin indicated he had read an article in the paper that a new drug store was
coming. He expressed concerns regarding the side walks.
City Manager indicated that there was money in the budget that he thought could be used for side
walks.
Councilman Ervin indicated the City needed to proceed to do something before the drug store
opened.
F) 7'he lights at the end of Bolivar street, by the Flags, are not working and need to be replaced.
G) (councilman Ervin addressed a letter in the packet written by Ric Gonzales, concerning a court
case in the Sanger Municipal Court. He asked if the appointment of our new alternate judge will
eventually work into a full time judge.
Cit,Manager indicated it probably would.
Discussion regarding the antount fines collected.
CitJSecretary indicated approximately $30,000.00 to $40,000.00.
H) PVlayor Pro -ten Garza and Council expressed his appreciation to Councilman McNeill for the
years he had served on the City Council.
t4. Meeting Adjourned,
1:1
Rosalie