10/15/2001-CC-Minutes-RegularMINIUTES: CITY UVIUNCIu
OCTOBIER 155 2001
PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Joe Higgs,
Councilman Craig Waggoner, Councilman Andy Garza, Councilman Jimmy
Evans
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Assistant City Secretary Samantha Renz, Water/Wastewater Superintendent
Eddie Branham, Code Enforcement Officer Ken Wilson, Police Chief Curtis
Amyx, Don Holson, Tim Evans, Hector Forestier
1. Mayor called me Ep to order, Councilman Garza led the Invocation, Councilman
Evans led the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: October 1, 2001
b) Disbursements
Councilman Evans nr®ved to approve the Consent Agenda, Councilman Garza
seconded. Motion carried unanimously.
3. Citizen's Input.
4. Discussion Regarding Issues Concerning Plat for Don Holson.
Don Holson, '70i F.10�. 455 West, indicated he had put in a Plat for a subdivision in
May, and was wondering why nothing has happened. He indicated he spoke with Jerry
Jenkins in August and Jerry followed tip with the City Secretary, who said she would
follow up on it. The sCity Secretary called the surveyor who indicated they did not
receive a copy of die Engineer's letter and she faxed it to them.
City Secretary inclicatted she had faxed the letter and that Samantha had followed up
on it as well, the surwVyors indicated they were not sure if Mr. Holson was going to
proceed with the pki t.
Don Holson indicated he did not receive a copy of the Engineer's letter, and he
requested a refund on lris plat fees.
Mayor asked Mr. Hohon to allow the staff to try to straighten out the situation prior
to giving him a refund, and if it couldn't be worked out that a refund would be given.
City Manager indacdited staff cannot straighten it out without the needed information
requested on the Eng neer's letter. Mr. Holson's surveyor will need to provide the
Preliminary Plat 44nnd the Drainage calculations.
Discussion regardinL; She Plat.
Mr. Holson indicated) ]lne would get with his engineer and see what could be done.
Mayor moved up Item,8.
8. Consider and Pos �iY le Action Iaegarding Johnson Control Consultants and Discussion
of an Energy Savings Survey and Approval of the Project Time -line,
Tim Evans, Jol��nso;u� +Contfi•ols in Irving, gave the Council a packet with a general
outline of his discussion. He indicated there were three things that needed to be
discussed which werp., financial solutions, financial tools, and who the Company is. The
Company financiallly helps cities and counties reduce their costs and raise there
revenues, as well #as maintaining there assets. They would try to find ways to decrease
losses in water revenues and other areas. They are requesting to come look at the City
to see if there are things they can workwith. Basically they try to find ways to improve
infrastructure but decrease the costs to the City.
Discussed scenarios of aveb^age City expenses and revenues.
Mr. Evans indicate�� tlT:ey would help the City comply with Senate Bi115, and use money
that is already h1c ng spent , they would help the City spend it more wisely.
Hector Forestier, inclia�ated the project must be self funding or budget neutral. The
Company's creed is to exceed the expectations of the customers. He indicated that
School districts take. f €lvantage of this program all of the time, and that they have a
97% success rate. 1.4c indicated the project is guaranteed, and if they guarantee a
savings that is not reached, they will pay the city $20,000.00 a year until the problem
is fixed.
Mr. Forestier ihdicated it is a veay easy process with foist phases. The first phase is the
planning phase, �vi�ich is meeting with the stafff regarding the project. The second
phase is the data collection phase, then there will be a project development agreement,
then walk-throughs and one on one's with the staff to capture all possible savings. The
Final phase is the Impillementation phase, which would take 4 to 6 months.
Mayor asked how nnnach this would cost,
Mr. Forestiea• indic,aMed that there is no cost to the City to get started. They will gather
information, and co�trnl�ile it and bring tlYe expected savings to the City along with the
cost for implementat[on and ask for Council's approval at that time. Johnson Controls
will get a percentage of the savings.
Discussion.
City Manager indicated he felt iit was a good idea, and felt the City should proceed.
Discussion continuedi0
Tim Evans indicated that: when the study is done, if they find ways to save money, a
second study will be done, and they will advise the City how much they can save them,
and guarantee It. He iindicated they were only asking for a signature on the time -lane
so that, they could get started on the preliminary phase. They are not asking for any
money at this time. They will come back to the Council prior to any cost being
incurred.
Councilman Ervin na.oved to approve the project time -line, Councilman Garza
seconded, Motion cq:rriied unanimously.
5. Consider and P��ssilale Action Regarding a Preliminary and Final Plat for McKnight
Addition, being 6.00 Acres in the B. Lynch Survey, Abstract 725 in the E.T.J. of the
City of Sanger, Denton County, Texas.
Brief Discussion regarding the location of the lot.
Councilman Evans ���ioved to approve the plat, Councilman Higgs seconded, Motion
carried unanimously.
6. Consider and Possible Action on ®rdanance #10-20-01 - Adopting a New Personnel
Policy for the Ciity oi' danger.
Councilman Ervin :�sl�:ed about vacation time and if it carries over• from year to year.
Staff indicated it does not carry over.
Councilman Evaaas moved to adopt the new personnel policy, Councilman Higgs
seconded, Motion carried unanimously.
7. Consider and Possible action on Resolution #10-06-01 - Setting a date time and place
for Public Heai•iings oai Proposed Annexations.
City Secretary Yndicallled this would close in the gaps in our City limits.
Councilman Garza asked if the City was going to send out letters to the property
owners. regarding th(V ,public hearings on these annexations.
City Secretary iridicat:ed it is not required and staff was not planning to do so.
Councilman Garza indicated he would like to see letters sent out.
City Secretary i:nclicated tine letters would be sent.
Discussion.
Councilman Higgs indicated he would 11k to annex one mile out on F.M. 455 East and
West and one mile North on the highway.
Lengthy discussia>n re 3aia•di;litg annexatian of the e•oads.
Councilman Evans u:ia�ved tto adopt 1=2esolution #10-06-01 as amended to include one (1)
mile North on I-35 or to the County line and F.M. 455 East and West. Councilman
Higgs seconded, I<doilion carried unanimously.
9. Consider and I°ossi�hle Action on Ordinance #10-27-01 -Amending the Fees for
Electrical Permiits, Plumbing Permits, and Mechanical Permits.
Councilman Evans innoved to approve �ilydinance #10-27-01.
Councilman Garza asked about the exhaust fans and the AC unit being the same
charge.
Ken Wilson inclit; ata�nl they would be the same, and that this was done to reduce
confusion on the costs of permits.
Discussion.
Councilman ���aiggoE�er seconded, Motion carried unanimously.
Control Ordinance.
Eddie Branham 11ni3ln•Q�ateci this is basically changing the wording of the current
ordinance to incic�Vice 64�ttsnek on a person". This way the animal control can take care
of a situation where t:hore is an attack on a person or an animal and not just an animal.
This is a state requirement and the attorney prepared the ordinance.
Councilman Waggoner ;moved to adopt Ordinance #10-28-01, Councilman Evans
seconded, Motion cairried unanimously.
11. Consider and Possible Action on Purchase of Porter Building,
City Manager 1111dicdrited that he had budgeted $102,000.00 plus $9,000.00 for a total of
$111,000.00 for the purchase of the Porter Building and the Parking lot across the
street. Although it was approved in the budget, he wanted to get the approval of the
Council prior to the purchase.
City Secretary ffdf. ed $ t50,000.00 was actually budgeted for this.
City Manager iatdicd the other $39,000.00 was for improvements to the building.
Councilman Ervin indicated this would be a good time to do the sidewalks in front of
the building,
Discussion regavclin�; �;ide`��alks.
Councilman Garza moved to purchase the Porter Building and the Parking Lot,
Councilman Erlin seconded, Motion carried unanimously.
12. Any Other Such i�a.tters.
a) City Manager in�l.icated there will be a walls -through at the New High School on
October 23, 2001 an(rI a joint meeting with the City Council and the School afterwards.
He indicated he would try to have Cynthia White at the meeting for discussion of the
road.
b) Discussed fill situation on Rising Star.
c) Ken Wilson iridicat��d he received a call from a gentleman wanting to build a 25,000
to 30,000 square fool comnnercial building. He asked the Council if the building had
to be bricked.
Lengthy discussion regarding the metal building ordinance, and that it needs to be
clarified.
13. Meeting Adjourned,
U)
ATTEffo
Rosalie
Mayor ommy Kincaid
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