09/06/2005-CC-Minutes-RegularMINUTES: CITY COUNCIL
September 6, 2005
PRESENT: Mayor Tommy Kincaid, Councilman Michael James, Councilman Mike Lawler,
Councilman Glenn Ervin, Councilman Joe Higgs, Councilman Robert Patton
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Tina
Walker, John Henderson, Mike Prater, Kathy Floyd, Vicky Eliesen, Johnny Looper,
Liz Springer, John Springer, Mary Margaret Tocquigny, Ken Perry
1. Mayor called Meeting to Order, Councilman Higgs led Invocation which was followed by the
Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: August 15, 2005
b) Disbursements
Councilman Ervin moved to accept Consent Agenda as presented. Motion was seconded by
Councilman Lawler. Motion carried unanimously.
3. Citizen's Input.
Mary Margaret Tocquigny, addressed City Council on participating in a Community Wide
effort to place some of the families that are displaced by Hurricane Katrina.
John Springer, 802 N. Keaton. Mr. Springer addressed City Council on a Thoroughfare Plan.
He expressed that a Master Plan and Thoroughfare Plan must be coordinated together.
Mr. Springer recommended that Council become familiar with Roberts Rules of Order to
assist them in their roles as elected officials.
4. Consider and Possible Action on Long Range Plan for Library.
Vicky Eliesen addressed City Council on the Long Range plans for the Library.
Lengthy Discussion.
Discussion on the purchase of property owned by SISD between Library and the Taxidermist
(owned by City). Staff is still pursuing this purchase.
Councilman Patton made motion to accept Long Range plan for the Library. Seconded by
Councilman Higgs.
Motion carried unanimously.
5. Consider and Possible Action on Duck Creek Drainage Improvements.
City Manager addressed City Council about the letter submitted by Mark Hill, Engineer on
this project which concluded that the house lies within the FEMA designated approximate
Zone A lWyear flood plain. City Manager also summarized the following i Zssues addressed
by the engineer in his letter.
The proposed improvements to Duck Creek Road by the County will have minimal effect on
the water surface elevation at the house.
Channelization of the existing stream bed upstream of the road in conjunction with the County
improvements will have minimal effect on the water surface elevation at the house.
The water surface elevation would need to be lowered approximately 2.5-3 feet to bring it out
of the flood plain.
The issue concerning the berm around the house, assuming a 4:1 side slope and approximately
2.5' in height (approximate 20' base width), the berm would extend into the actual creek
channel, which is not feasible unless the creek channel is realigned.
If a wall were constructed instead of the berm above, the upstream properties could still be
adversely affected due to the narrowing of the natural flood plain.
Mr. Looper addressed City Council in regards to this item. He presented pictures in regards
to the drainage.
Mr. Looper discussed that if the creek were widened it will take care of the drainage problem.
Item tabled to allow staff to contact Commissioner White to see what can be done.
Motion made by Councilman Patton to table possible action item on Duck Creek
Improvements. Seconded by Councilman Higgs. Motion carried unanimously.
6. Consider and Possible Action on Awarding Bid for Construction of Santa Fe Yard Building.
City Manager addressed this item and explained the problem with the bid.
The building was bid with piers and slab. Rocking S bid the job without the piers. Rocl�ing
S was rejected based on the fact that they did not do what City had on specifications.
Discussion about the direction of the building. New slab will be moved to the North East
corner. We will leave slab to utilize other equipment.
Discussion about the bids with the removal of the slab. The slab will not be removed and the
bids were received with the removal of slab.
Motion was made by Councilman Ervin to reject all bids and rebid. Seconded by
Councilman Patton. Motion carried unanimously.
7. Discuss Items for Future Agenda.
8. Meeting adjourned.
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