05/15/2006-CC-Minutes-RegularMINUTES: CITY COUNCIL
MAY 15, 2006
PRESENT: Mayor Joe Higgs, Councilman Mike James, Councilman Mike Walker,
Councilman Robert Patton, Councilman Glenn Ervin, Councilman Patton,
Councilman Mike Lawler
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Parks Superintendent John Henderson, Electric Superintendent Mike Prater,
Economic Development Director Cecile Carson, Carolyn Belcher, Kathy Floyd,
Mark Hill, Jimmy Newton, Ken Perry, Grace Garza, Andy Garza
1. Mayor Joe Higgs called Meeting to Order, Councilman Patton led the Invocation.
Councilman Ervin led the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: Apri13, 2006 -Minutes
April 3, 2006 - Workshop
April 17, 2006 - Minutes
b) Disbursements
Councilman Patton moved to approve the Consent Agenda as presented. Councilman
James seconded. Motion Carried unanimously.
3. Citizen's Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or to discuss any issues
that are brought it during this section.
None.
(4)17. EXECUTIVE SESSION: In Accordance with Texas Government Code, Subchapter
D, Section 551.072 (REAL ESTATE):
1. Property Acquisition.
Mayor convened into executive session at 7:03 P.M.
RECONVENE: into Regular Session and Consider Action, if Any, on Items Discussed
in Executive Session.
Mayor reconvened into regular session at 7:29 P.M.
No action taken.
(6) 4. Consider and Possible Action on Proclamation #05/01/06 "Motorcycle Safety and
Awareness Month."
Councilman Ervin moved to approve the Proclamation. Councilman Lawler seconded.
Motion carried unanimously.
(7) 5. Consider and Possible Action on Reciprocal Agreement with Atmos Energy regarding
Damage to Distribution Facilities.
City Manager indicated that Atmos Energy approached us with two different
agreements. One of which states if they damage a water or sewer line the city will
repair it at no cost to them and if the City damages a gas line, Atmos will repair it at
no cost to the City. This would not apply to contractors. The other option would be to
go ahead and bill for damages, the City's lines are marked fairly well, more often the
City will hit a gas line than they will hit a City line. He indicated it would behoove the
City to adopt the reciprocal agreement.
Councilman Ervin moved to approve the reciprocal agreement. Councilman Patton
seconded. Motion carried unanimously. Councilman Lawler abstained.
(8) 6. Discussion on Drainage Issues on Rising Star and Duck Creek.
City Manager indicated he had spoke with the County, and they will do the design
work on the bridge with the culverts. They will bid it out, and come to Council when
they get the bids in.
Mayor asked how long this would take.
City Manager indicated possibly mid June.
Discussion followed regarding flood plain, study, drainage and improvements
Consider and Possible Action on Scheduling Tax Collection Interlocal Agreement with
Denton County.
City Manager indicated this was the standard agreement, it has increased from 65 cents
per statement to 67 cents per statement.
Councilman Walker moved to approve the Interlocal Agreement. Councilman James
seconded. Motion carried unanimously.
Consider and Possible Action on Resolution R# 05-06-06 Authorizing the Filing of a
Project Application with North Central Council of Governments for a Solid Waste
Program Local Implementation Project.
Cecile Carson addressed the Council, she indicated that North Central Texas Council
of Governments receives funding from Texas Commission on Environmental Quality's
landfill fees. The funds can be used for funding projects. The City of Sanger is
proposing to submit an application for funding to partially fund a code enforcement
officer, education programs on illegal dumping, a public education about waste
handling practices within the City, and other items that may assist in the Keep Sanger
Beautiful Goals. One of the requirements along with the application is that there be
a Resolution from the government entity. She requested Council approve the
Resolution.
Councilman Ervin moved to authorize the Resolution as presented. Councilman James
seconded. Motion carried unanimously.
(11) 9. Consider and Possible Action on Request for Proposals (RI+'P'S) for Comprehensive
Master Plan.
Cecile Carson indicated this was a proposal that will be sent to a number of firms
throughout the State of Texas to request that they submit a bid as well as samples of
the work they have accomplished in other cities to prepare a comprehensive master
plan. It includes a range of topics including transportation, infrastructure, utilities,
economic development, parks and recreation and environmental considerations. The
city will provide them documentation that has been done by previous engineers to
hopefully reduce the cost. The next item is to appoint a steering committee to be
responsible along with staff to review the proposals that come in.
Mayor asked Ms. Carson who the members of the steering committee would be.
Ms. Carson suggested Council could appoint two members of the city council, a
member of the planning and zoning committee, a representative from Sanger ISD, a
representative from the Chamber of Commerce, and a citizen or property owner.
Councilman Lawler inquired as to how long this process would take
Ms. Carson advised that it would take 12 to 18 months to complete.
Discussion followed.
Councilman Patton moved to approve sending out Requests for Proposals for a
Comprehensive Master Plan. Councilman Walker seconded. Motion carried
unanimously.
(12)lO.Consider and Possible Action on the Appointment of a Comprehensive Master Plan
Steering Committee.
Discussion regarding the committee.
Councilman James indicated that he felt Cecile Carson should be the person steering
the committee as the Director of Economic Development.
Ms. Carson indicated she would be there as the staff liaison.
Councilman James suggested they determine which Council members would serve on
the committee.
Discussion followed.
Councilmen Walker and Councilman Patton volunteered to serve on the committee.
Mayor indicated the other entities should be approached for volunteers to serve.
Discussion regarding other members.
Council agreed Ms. Carson would approach Planning and Zoning, Chamber of
Commerce, and Sanger ISD, and come back to City Council with recommendations at
the first meeting in June.
(13)11.Consider and Possible Action on Ordinance # 05-06-06 Amending Appendix A -Fee
Schedule, Section 4.1800 Guard Light Rates of the Code of Ordinances.
Mike Prater, Electric Superintendent, indicated he had reviewed the security light rates
of other cities, and felt that the City's rates should be reviewed. Other cities charge a
base rate and a usage charge. This change would help recover fuel charges and usage
of the security lights.
Discussion regarding the ordinance and security lights.
The ordinance is the packet references a 100 watt light. The Electric Superintendent
advised that was a typo, that it should be amended to read 150 watt.
Councilman James moved to approve Ordinance #05-05-06 as amended. Councilman
Walker seconded.
Mayor read caption as follows:
THAT APPENDIX A " FEE SCHEDULE", SECTION 4.1800, OF THE CODE OF
ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED TO
PROVIDE "GUARD LIGHT RATES"; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR AN EFFECTIVE DATE.
Motion carried unanimously.
(14)12.Consider and Possible Action on Resolution # 05-07-06 Setting Date, Timc and Place
for Public Hearings on Proposed Annexations on the Following Properties.
A. N.L. HOBBS, BLOCK A LOT 1
B. ABSTRACT 1241, TRACT 331, BEING 26.971 ACRES IN DENTON
COUNTY, TEXAS
Councilman Lawler inquired as to the reason these were being annexed.
Mayor advised that the City is looking at placing a water line easement on a portion of
this property.
Discussion regarding the property, acreage and location.
Councilman James moved to approve Resolution #OS-07-06 as presented. Councilman
Lawler seconded. Motion carried unanimously.
(15)13.Discussion Concerning Proposal from IESI Regarding Use of Carts for Solid Waste
Collections.
City Manager indicated there was a request from a citizen to get information
concerning the use of carts instead of plastic bags for solid waste collection. Staff
requested IESI to submit a quote which is attached with additional information..
Brief Discussion.
No action taken.
(16)14.Consider and Possible Action on Private Drive in the ETJ of Sanger.
Jimmy Newton, Realtor with Paladen Real Estate, addressed the Council concerning
this item. He indicated his clients are requesting to put in a 50' private gravel drive
off of View Road. It will meet the requirements for a road variance. He indicated they
are hoping to have six lots off of the private road. Each lot will be from 10 to 14 acres
each.
Discussion followed concerning the gravel drive and city services.
Council indicated they would consider an asphalt road with only six lots, not a gravel
road.
Mayor indicated he should at minimum the road should meet County specifications.
No Action Taken.
(17)15.Consider and Possible Action on Letter of Agreement with Carter & Burgess for
providing Professional Services for the Planning and Design of the Clear Creek
Wastewater Treatment Plant
Phase 2, 3, 4 and 5.
all Hill, Carter and Burgess, addressed the Council concerning this item. He
indicated phase 2, 3, 4 and 5 are the next steps in the design and construction. They are
anticipating being online early 2008, with all 4 phases combined,. The actual permit
application signature sheets have been submitted to the City for the Mayor to sign.
They are in the course of the planning stage. This letter of agreement is being brought
because they are getting more into design and less into theory. They need to gather
more information and begin the design phase.
Discussion regarding the pricing in the agreement letter.
Discussed on -site and inspection fees will not exceed $200,000.00. The inspection rate
at $900.00 a day will be broken down and prorated at an hourly rate.
Discussed easement acquisition.
Mr. Hill indicated that the old plant will remain and will be a re -use plant.
Councilman Ervin moved to approve the letter of agreement. Councilman Lawler
seconded. Motion carried unanimously.
(18)16.Discuss Bidding the Services for Janitorial on all City Facilities.
City Manager indicated this item is for Council to look at the bid document that will
be sent out. Our depository is set up on two year terms, staff set this up in the same
manner.
Councilman Ervin asked how this was being done now.
Discussion continued regarding current cleaning service and the current rate.
Councilman Patton indicated we needed to have the security of the bonding issue
resolved at the very least.
Councilman Ervin indicated he'd like to know whatwas budgeted for cleaning services,
and was concerned about the bonding issue.
Council directed staff to advertise for bids.
19. Possible List of Future Agenda Items.
A) Councilman Ervin would like to see bids for the City Auditor, discussion
regarding a Building Inspector, and Emergency Siren System on the East side
of town on the next agenda.
B) Councilman Lawler thanked the czens for being patient, and the Council and
staff for working with him. He indicated he enjoyed serving the City.
Mayor thanked him for his service.
20. Adjournment.
ATTEST:
OiFirSq Joe Higgs, M y
Rosalie Chavez