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10/02/2006-CC-Minutes-RegularMINUTES: CITY COUNCIL OCTOBER 2, 2006 PRESENT: Mayor Joe Higgs, Councilman Glenn Ervin, Councilman Robert Patton, Councilman Andy Garza, Councilman Walker ABSENT: Councilman Mike James OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manger Rose Chavez, Canduce Murphree, Lindall Mitchell, Mary Forrest, Johnny Looper, Pearl Ege, Russell Martin, Jerry Jenkins, Liz Springer, John Springer, Kim Cox, Mark Hill 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Joe Higgs called meeting to order and led the invocation, followed by Councilman Glenn Ervin leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes. September 14, 2006 - Special Called September 18, 2006 - Special Called b) Disbursements Motion made by Councilman Patton to approve Consent Agenda as presented. Seconded by Councilman Ervin Motion carried unanimously. 3. Citizen's Input Jerry Jenkins, 2507 Chippewa Trail, indicated that Friday afternoon he babysat his granddaughter and they went to the community center park. He was impressed with what he saw. He noticed a door open on the concession stand and walked over to investigate; it was a bathroom door that would not close. The bathroom was full of trash and graffiti. He also attempted to purchase a drink for his granddaughter and lost his money in the machine. He indicated he would like to see someone pay a little closer attention to the parks and facilities, they are nice and we should try to keep them that way. City Manager indicated Carter Burgess wanted to show where they are on the sewer plant without it being an agenda item. He asked Council if they preferred to see it under citizens' input or to wait for the next agenda. Council agreed to add to future agenda. Mayor moved to Item 49. Consider and Possible Action on Preliminary/Final Plat for Forrest Addition, being a 3-Lot Subdivision in the E.T.J. of the City of Sanger. Property is Located on Mesquite Hill Road, North of FM 455 East. City Manager indicated the Planning and Zoning Commission unanimously approved the plat. The City Engineer gave his opinion based on the current City Ordinances. He indicated this is a preliminary/final plat and will be submitted as such. The ordinance allows for a private drive on a subdivision of less than six lots, and this currently has a private drive. The drainage currently flows to the lake and that will not change at all. Mary Forrest, property owner, indicated she had been to the county and to the Lake Ray Roberts Zoning Commission, the reason the request is for three lots is that she was required to plat more than just the two acres she is trying to sale. This two acres is part of a six -acre tract. She indicated she had been working on this since the latter part of June. She finally advised her surveyor to do whatever the city requested to get this done. She expressed that her only intention is to sell two acres to a family whose home was destroyed in Hurricane Katrina. She would not have known to do this had she not been told by an acquaintance that she was in the E.T.J. Councilman Ervin moved to approve the plat as presented. Councilman Patton seconded. Motion carried unanimously. 4. Conduct Second Public Hearing on Annexation for the Following Properties: RAILROAD R.O.W. AS RECORDED IN THE DEED RECORDS OF DENTON COUNTY FROM F.M. 455 TO THE COOKE COUNTY LINE A0029A R. BEBEE, TRACT 22B, ACRES 2.1500 Public Hearing opened. No Discussion. Public Hearing closed. 5. Discuss Status Concerning Duck Creek Bridge on Rising Star. City Manager indicated that Carter Burgess had done a preliminary estimate on what the County had suggested. The County is in the process of finding an engineer to do the project design. Once that is done, they will send us an Interlocal agreement. John Looper asked if this would solve the flooding on his property. City Manager indicated the engineers and the County have indicated this will not lower water levels. John Lopper then asked if the city would buy him out at 75-80%. City manager indicated he had spoken to FEMA, and there are two different buy out programs. Mr. Looper as if the City would pay what he loses on his house if he goes with this buy out program. Discussion regarding the bridge repairs and effect on his property. Mayor indicated there is a lot of property North of this area that will eventually drain here, and something needs to be done. Mark Hill, Engineer, indicated the City should look at drainage ordinances to address it. Mayor indicated they could not make a decision for Mr. Looper at this meeting. City Manager indicated he will check with FEMA to see what he can find out. 6. Consider and Possible Action on Interlocal Cooperation Agreement for Library Services. City Manager indicated this was the same agreement as the prior year. The Library Director recommends approval. This is payment from the County to allow non -city residents to use the library. Councilman Walker moved to approve the agreement. Councilman Ervin seconded. Motion carried unanimously. 7. Consider and Possible Action on Resolution #08-15-06 Adopting Procedures for Placing Items on the Agenda. Discussed how this is handled in other cities. Councilman Patton indicated Councilman James had come up with a solution, but he was not present. He thought it was that two Councilmen, the Mayor, or the City Manager could put an item on the agenda. If two councilmen placed an item on the agenda the Mayor and/or City Manager could not veto that item. Discussion regarding the current procedure. Councilman Garza did not feel it should be changed, he felt that any Council member should be able to place an item on the agenda without it being vetoed. Discussed 72 hour posting requirement. Discussed that the deadline for an item on the agenda for a Monday meeting is Wednesday at 5:00. Any other meeting day, the deadline will be 72 hours prior to the meeting, excluding weekends. Councilman Patton moved to adopt Resolution #8-15-06 with procedures to read as follows: "The Mayor, City Manager or one Council member may place an item on the agenda. The item must be submitted two business days prior to the required posting of the agenda. Only the people that requested an item be placed on the agenda may request that item be removed from the agenda. The Mayor may call a Special Called Meeting." Councilman Walker seconded. Motion carried unanimously. 8. Consider and Possible Action on Awarding Bid on Sanger Electric Distribution Improvement Project. City Manager indicated this was the labor portion of the Capital Improvements for the Electric Department. Mike Prater, Electric Superintendent, indicated the bid was received from Flowers Construction. They have done some work for us in the past and this is the same type of work. This company took over Texas Electric. The amount of the bid was $525,669.20. City Manger indicated that this was advertised in three different papers; however, this was still the only it received. Councilman Patton expressed concern regarding the receipt of only one bid. Councilman Patton asked what the budget was for this project. Staff advised $1.5 million for the entire project. Discussed timeline for the project. Discussed bid advertising process. Mike Prater indicated the City Secretary handled the second run of advertisements. The first time the bid was advertised only one bid was received, and staff felt it was best to re -advertise. Councilman Walker moved to award the bid to Flowers Construction to do the work for the Distribution Improvement Project. Councilman Garza seconded. Motion carried unanimously. 10. Possible List of Future Agenda Items. Mark Hill, Carter Burgess, indicated the Sewer plant was moving along. They wanted to brief the Council and tell them where they were going from here. He indicated there was quite a large area this would cover, a total of 130 square miles to serve. The first step to look at is take a very broad approach looking at projected population. This is more of an engineering approach. They used four other studies as a basis. They don't all encompass the same areas. The Upper Trinity study is the closest to the area that we are talking about. Based on these studies those looked at a population envelope. They considered neighboring cities that had a high growth rate. Mark Hill continued to discuss drainage and storage basins. He showed an aerial view of the designated plant site, and the service area. Mr. Hill indicated this was the initial layout of the plant. They are looking at a 2 million gallon per day plant initially. They will bid a 1 MGD plant with a second MGD plant add alternate or something along that line. He explained the process and discussed details of the plant. They plan to bid the equipment first and send those costs to the contractor. This should happen in February or March and they will proceed from there. 11. Meeting Adjourned. ATTEST: woe Higgs Rose Chavez