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11/06/2006-CC-Minutes-RegularMINUTES: CITY COUNCIL NOVEMBER 6, 2006 PRESENT: Mayor Joe Higgs, Councilman Glenn Erwin, Councilman Robert Patton, Councilman Andy Garza, Councilman Mike Walker and Councilman Mike James. OTHERS PRESENT: City Manager Jack Smith, City Secretary/Asst. City Manager Rose Chavez, Economic Development Director Cecile Carson, Candace Murphree, Electric Superintendent Mike Prater, Street Superintendent John Henderson, Water/Wastewater Superintendent Eddie Branham, Jerry Jenkins, Linda Curry, Chris Farlott, Nim & Jennifer Ashley, Johnny R. Looper, Gary Bilyeu, Will Tate, Lindall Mitchell, Rod Zielke, Brian Hutcheson, Ken Wilson, Street Superintendent John Henderson,Dena Ford, Russell Martin, Barbara Martin, Eddie Lane, Kenny Zollinger, Kaven Mosley, Jane Naugher, Don Hutcherson, Will Ford, John and Liz Springer, Kim Cox, Joy Robinson, Ronalee Cochran, 1. Mayor called meeting to Order, Councilman Garza Led Invocation, followed by Councilman Walker leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: October 16, 2006 - Minutes b) Disbursements Motion made by Councilman Ervin to approve Consent Agenda with one correction to reflect that Councilman James was absent. Seconded by Councilman Walker. Motion Carried unanimously. 3. Citizen's Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or to discuss any issues that are brought up during this section. Brian Hutchison, 615 S. 5"`Street. addressed City Council concerning managed growth. In summary Mr. Hutcheson requested that council consider all the facts before making a decision concerning future developments. He emphasized the importance of a master pIan. Gary Bilyeu,100 Diane Drive, addressed City Council concerning water districts. Mr. Bilyeu indicated he was tired getting information from outside sources and the only information is from these type of developments. He emphasized he is on the side of the City of Sanger and urged Council to form a committee to get the facts out in the open and on the table. He indicated he is not for it or against it since there is not enough information for him to make a decision. He requested Council get more information and urged them to form the committee. Mr. Bilyeu advised that until the city report. Councilman Walker and Councilman James both asked if this was to only look into the process without any commitment. The consensus of the Council was that this was not a commitment. Motion carried 4 a Councilman James voted no. 5. Consider and Possible Action on Ordinance #11-18-06 Annexing the Following Properties. RAILROAD R.O.W. AS RECORDED IN THE DEED RECORDS OF DENTON COUNTY FROM F.M. 455 TO THE COOKE COUNTY LINE A0029A R. BEBEE, TRACT 22B, ACRES 2.1500 Brief discussion followed.. Motion was made by Councilman James to adopt Ordinance #11-18-06. Seconded by Councilman Patton. Caption as follows: ORDINANCE NO. 1148-06 AN ORDINANCE ANNEXING THE HEREINAFTER DESCRIBED TERRITORY TO THE CITY OF SANGER, TEXAS AND EXTENDING THE BOUNDARIES OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN THE CITY LIMITS, AND GRANTING TO SAID TERRITORY AND TO ALL FUTURE INHABITANTS OF SAID PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID FUTURE INHABITANTS BY ALL OF THE ACTS AND ORDINANCES OF SAID CITY. Motion carried unanimously. 6. Consider and Possible Action on Appointment of Members to the Historic Preservation Commission. Cecile Carson, Economic Development Director addressed City Council concerning the applications that had been submitted for possible appointments. This is a re- establishment of the Historical Preservation Commission. This is a council appointed board that will have regulatory authority to assist in matters of the development of the historic district in the downtown area and also to offer the partial tax abatement as outlined in the City Ordinances. This is a seven member board and only six of the seven have submitted applications. Councilman James indicated there were only five applications in the packet. Motion made by Councilman Patton to appoint the following members to the Historic Preservation Commission, Liz Springer Don W. McClure Paul Dwyer Brian Hutcheson Russell Martin Motion Carried 4-1. Councilman Walker voted no. 7. Consider and Possible Action for Nominees with the Denton Central Appraisal District Review Board. Jack Smith, City Manager advised that Shirley Haider is currently serving on this Board and staff recommends re -appointment. Motion made by Councilman Ervin to reappoint Shirley Haider to the Appraisal Review Board. Seconded by Councilman James. Motion carried unanimously. 8. Consider and Possible Action on Agreement with the City of Sanger and Quest Care for EMS Medical Control. Councilman James expressed a concern with the contract since there was not a dollar amount on the document. He asked if the comments from the City Attorney were addressed. The City Secretary indicated that the City Attorney had already signed this agreement and staff will follow through with the requirements that the City Attorney has requested. City Manager advised that in order for the ambulances to carry narcotics the City has to have a licensed Medical Doctor that will periodically conduct surveys to make sure that the Fire Department has adequate training in the administering of the medicines. The doctor(s) will never actually see a patient. Councilman Garza asked how would this interact with the City of Krum, and if there is to be a transition period. Eddie Branham, Assistant Fire Chief, advised that once they sign this agreement with Quest Care that it will take 60 days for them to get their license to transport. Krum Fire Department will continue to transport until Sanger gets their license and then they will be out. Councilman Walker made the motion to approve the agreement with Quest Care for EMS medical control. Seconded by Councilman James. Motion carried unanimously. 9. Consider and Possible Action on Interlocal Cooperation Agreement for Ambulance Service with Denton County. Eddie Branham, Assistant Fire Chief, advised this is new for Sanger since the Fire Department has never been able to transport before. The County will agree to pay the Agency $391.00 for ambulance transport. Discussion concerning the fixed rate that the county pays. Motion was made by Councilman Walker to approve Interlocal Agreement with the County of Denton. Seconded by Councilman Patton. Motion carried unanimously. 10. Consider and Possible Action on Interlocal Agreement for Emergency Ambulance Service with the City of Krum. Eddie Branham, Assistant Fire Chief, advised that this is basically the Interlocal agreement with Krum to provide ambulance service to Sanger on a monthly basis until Sanger gets their permits. Discussion concerning the cost for services which will be on a monthly basis. Motion made by Councilman Patton to accept the Interlocal Agreement for Ambulance Service with the City of Krum. Seconded by Councilman Walker. Motion carried unanimously. 11. Consider AD 0161 e Action on Interlocal Agreement for Fire Protection Services with Denton County. Discussion. Motion made by Councilman Walker to accept the Interlocal Agreement for Fire Protection Services with Denton County. Seconded by Councilman Garza. Motion carried unanimously. 12. Consider and Possible Action on Interlocal Agreement for Cooperative Purchasing of Goods, Products and/or Services. Eddie Branham, Assistant Fire Chief, advised that this is a cooperative agreement with several other cities to secure the benefits of cooperative purchasing of goods, products and services. This will allow a better price on purchasing uniforms, equipment, supplies etc. Councilman Patton made the motion to approve the Interlocal Cooperative Agreement for Cooperative Purchasing of Goods, Products and/or Services. Seconded by Councilman James. Motion carried unanimously. 13. Consider and Possible Action on Invoice from Carter &Burgess for Phase II Sanger Clear Creek Waste Water Treatment Plant. Jack Smith, City Manager, advised that this invoice represents Phase II of the new Waste/Water Treatment Plant. Staff needs approval to pay this invoice from the Water Capital Reserve Funds. City Manager discussed future projects to be funded from the Reserve Account. Marion Road Water line is one of those projects. Carter & Burgess have been placed on hold until the funds have been reviewed and until the existing sewer plant is at 90% capacity before they begin the process. Discussion concerning the funds in the reserve accounts and a possible bond issue in the future. City Secretary did advise that if the engineering fees are to be reimbursed by the bond issue the time frame to do this is two years. Councilman Garza expressed a concern in building the new sewer plant within the next two years and why must it get built in that time frame. Discussion on future growth. Councilman Ervin made a motion to approve the invoice from Carter and Burgess for the $114,960.00 from the Sewer Capital Reserve Funds. Seconded by Councilman Garza. Motion carried unanimously. 14. Consider and Possible Action on Land for New City Hall. Jack Smith, City Manager, addressed this item and advised that there are three building projects that are needed. The priority of these projects is important to all the departments that it concerns. There is not any additional space at city hall, the Public Works building is also another project. The soil analysis has been completed and the next step is the architectural design. The building does not seem as important; however, city records are stored at this sight and the facility gets water when it rains. The building currently does not have adequate heating for the employees it houses. Then there is the new fire station to be built on McReynolds Road across the railroad tracks. This building is also a priority. City Manager advised that in his meeting with the Mayor they agreed that a workshop be scheduled to discuss these buildings. The main concern is financing and the funds. Councilman Ervin indicated he asked this to be on the agenda. This was discussed in executive session on September 19 and the owner still has not been advised if the city still intends to pursue his sight. Councilman Walker advised he understands the concern of the various needs of the buildings and the way he reads the agenda is what is council going to do about the land for a new City Hall. He indicated if the city can work the financial aspect for the land then the building can be put up. Discussion. Tim Dwelly owner of County Builders Supply addressed Council and advised that if the City pursues to purchase this property he would like the Wilson family acknowledged in some way for their contribution to this community. He indicated they are a profitable corporation and they are willing to work with the city and are willing to finance the property. They do understand that downtown Sanger is not the best place for their business. Ronalee Cochran, Trey's Court, addressed council concerning a rumor that council might be considering the big house on Interstate 35 as a possible site for a new city hall. She asked if it is still being considered. She indicated that would be a marvelous location. Mayor advised it has been considered among other sites. Lyndall Mitchell indicated there are several properties that the city owns downtown and a plan is important. When looking at developing downtown into a vibrant business district, there are some things being done by the city in the downtown area that he felt would be best moved outside of the downtown area and that should be brought into the pIan. The Mayor advised that the city is working on a new Master Plan and the city has had plans in the past. Currently there is a land use plan. Workshop scheduled for 6:00 p.m. prior to the next Council meeting. 15. Possible List of Future Agenda Items. Jack Smith, City Manager, introduced a new city employee, Robert Woods, City Engineer. A. Workshop to discuss City Manager's retirement. B. Status on new Fire Station- Workshop Cecile Carson, Economic Development Director addressed the council concerning the Master Plan. Ms. Carson advised that prior to the meeting of the 20t' they should have the on line citizen's survey for additional input on the Master Plan. The information will be on the EDC and Chamber website. There will be information in the newspaper. C. Status on committee for the Tomlin Group. Councilman Patton asked Councilman James his domicile address. Council James indicated his temporary address is 214 Aster Drive Sanger, Texas. 16. Meeting Adjourned. ATTEST: Rose Chavez ``1`1f1111111 U I t l llln//I j Joe Higgs