12/18/2006-CC-Minutes-RegularMINUTES: CITY COUNCIL
DECEMBER 18, 2006
PRESENT: Mayor Joe Higgs, Councilman Glenn Erwin, Councilman Robert Patton,
Councilman Andy Garza, Councilman Mike James.
MEMBERS
ABSENT:
OTHERS
PRESENT:
Councilman Mike Walker
City Manager Jack Smith, City Secretary/Asst. City Manager Rose Chavez,
Economic Development Director Cecile Carson,C.G. McNeill, Doug Hufsey,
Chris Hartung, Russell Martin, Kim Cox, Bret Chance, Gary Bilyeu, Vickie
Jenkins, James Adams, Carroll Monden, Will Tate, Rod Zielke, Stephanie
Roberson, Brian Hutcherson, Lindall Michael
1. Call Meeting to Order.
Mayor called meeting to order, Councilman Garza led invocation which was followed
by Councilman Ervin leading the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes
b) Disbursements
Motion was made by Councilman Patton to approve Consent Agenda and on the
November 20, 2006 to approve with the following corrections;
Item 2, motion was seconded by Councilman Patton
Item 6, the 2"`' paragraph to correct spelling of Repeat to Replat
Motion seconded by Councilman Ervin. Motion carried unanimously.
3. Citizen's Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or to discuss any issues
that are brought up during this section.
Stephanie Roberson, of 612 N.10`h, addressed the City Council with several issues. The
first was Cammie Patton Park, which she indicated still has the name of City of Sanger.
She advised that the park is not being taken care of. The second issue was diversity
cultural classes for the Sanger Police Department and City Hall administration. Her
complaint was that there is a problem. Ms. Roberson concluded by requesting a time
frame for these courses.
Bobby Harp, of 117 Elm, addressed the Council concerning all the junk vehicles in
town. His complaint was that he had to move his junk vehicles yet there are others in
the community who have junk vehicles and junk on their property. He complained
about the police picking on him and that they should look into Hollingsworth and Roy
Taylor's property. He indicated there are some police officers who have junk vehicles
in their front yard. He expressed that he feels like he is singled out from others. The
other area that Mr. Harp complained about was Jones Street. He continued to express
his frustration on junk vehicles all over town and the junk in other peoples property
that needs to be cleaned up.
Consider and Possible Action on Request from I.E.S.I. for the Consumer Price Index
Increase.
Norman Bulche addressed the City Council concerning the CPI (consumer price index)
rate increase of 1.6% per their contract. Mr. Bulche indicated their contract with the
City indicated 2% plus the CPI; however, last year they did not include the 2%. This
year they are not including the 2%. Mr. Bulche indicated last year there was a
comment that IESI was requesting price increases every year and when would it stop.
Mr. Bulche advised that the City is in the price range that they have for other cities.
The price increase is in effect as of January 1, 2007. This is a pass through increase.
Councilman Ervin made a motion to approve the CPI increase of 1.6% for IESI.
Seconded by Councilman James. Motion carried unanimously
Mr. Bulche gave a brief statement that he is a prostate cancer survivor and advised the
importance of this getting checked. Mr. Bulche continued by presenting a jacket
"Baltimore Colts" to be given to Eddie Branham. Mr. Bulche was an ex -football player
for the NFL.
(4) 5. Consider and Possible Action on Appointment to Parks Board as Recommended by
Parks Board.
Motion was made by Councilman Patton to appoint Cora Harner to the Parks Board.
Seconded by Councilman Ervin. Motion carried unanimously
Consider and Possible Action on Bank Depository for City Funds.
City Secretary advised that three bids were sent out and only two were received. Our
current bank depository did not submit their bid in time. Staff did contact our City
Attorney and he advised the City can reject all bids and rebid to allow all banks an
opportunity to submit their proposals.
Councilman James inquired if there was a problem in Sanger Bank not submitting
their bid on time.
City Secretary indicated the same document that had the notice and time submission
was delivered to all banks in person.
Councilman James advised that if the City was not at fault in any manner in the timely
submission of the bid then all parties should have been working on the same criteria
deadline. If one party did not respond to the deadline he had a problem in rebidding
this again.
Discussion.
City Secretary advised that the interest rate at the Sanger Bank was higher and if the
City Council chooses not to re -bid, then they can open the bid for discussion.
Consensus of the City Council was not to rebid.
Discussion if it was necessary to change banks so often. City Secretary indicated that
it is a requirement. She advised that the bid is for two years and in the bid document
there is a clause to extend up to three years if both parties agree, but not to exceed 5
years.
Councilman James inquired as to what should they focus on between the two bids.
City Secretary advised that City Council should focus on the interest rate which is the
key element on what monies the City will earn on their investment.
Discussion on rates.
Caron Monden from First United Bank referenced that on Item 2 it designates they
will pay interest on funds of the City of Sanger designated as "time deposits" or
certificates of deposit not less than, however, if the posted rate goes higher they will
pay the higher rate.
Lengthy discussion on rates that Sanger Bank pays on the City investments and
interests on loans.
Councilman Ervin made the motion to accept the bid from First United Bank as the
City's bank depository. Seconded by Councilman Patton. Motion carried.
Vote: 3 -1 Councilman Garza abstained for personal reasons, he advised he has
someone who is employed at this institution
(6) 7. Consider and Possible Action to Appoint Steering Committee for Creation of a
Development Agreement.
Mayor addressed the City Council and advised that the City Manager's memo
suggested that Councilman Robert Patton, Jerry Jenkins, Chairman of Planning &
Zoning, Rob Woods, City Engineer, Dan Baldwell and Barry Hudson with MPRG
(Municipal Planning Resources Group Inc.), Rebecca Brewer and Abernathy, Roeder,
Boyd and Joplin (Law Firm) and R&B Associates (Engineering Firm) be appointed to
this committee to represent the City.
Mayor indicated he would like Jerry Jenkins appointed as the Chairperson.
Discussion followed in possibly appointing someone from the school board on this
committee.
Motion made by Councilman James to appoint Councilman Patton, Jerry Jenkins and
Rob Woods to the Steering Committee, with a representative from the school board
along with Dan Baldwell and Barry Hudson with MPRG, R&B Associates Inc. and
Abernathy, Roeder, Boyd & Joplin Law Firm,
Councilman James amended motion to nominate Jerry Jenkins as Chairperson of this
committee. Seconded by Councilman Garza.
Mayor advised that someone from the Tomlin Group, possibly Ron Zielke or a
representative could also serve on this committee.
Motion carried unanimously.
(7) 8. Consider and Possible Action to Obtain Services of a Consulting Firm fox Hiring of a
New City Manager.
Councilman James indicated that both parties did a good job in their presentation.
The Waters Consulting Group has more to offer in City management. His concerns
were as follows.
a. Insists on getting a definite set amount on their fee.
b. Does not understand why the City wants to spend $20,000 - $25,000 in
recruitment services to have a City Manager. He feels the Council can handle
this and not put a burden on tax payers dollars. Council did a pretty good job
seven years ago by hiring Mr. Smith without paying $20,000 - $25,000 for
recruitment services.
Councilman James advised that this firm basically will go to web sites and TML which
are the same places the City would use. One advantage that the service would do is
pre-screening. He feels this is a lot of money that he feels could be done in-house.
Councilman Ervin and Councilman Patton both expressed disagreement.
Discussion continued with concerns on the cost for this service and that the expenses
are open-ended.
Councilman Garza expressed a concern that even if someone is hired through this
service that it is not a guarantee that this person will be qualified to handle the job.
Discussion.
Motion made by Councilman Patton to appoint Waters - Oldani Consulting Group as
the executive group search firm with the stipulation that they cap expenses not to go
higher than $20,000.00.
Seconded by Councilman Ervin. Motion Carried. Councilman James voted no.
Consider and Possible Action on Establishing a New Polling Place for the May 2007
Election.
City Secretary advised that the school is requesting that the City consider the First
Baptist Church as the new polling place for the City and School joint election to be held
on May 12, 2007 to comply with HB 1. City Secretary indicated that Mr. Biggerstaff
and herself discussed that the voters need a location that they are familiar with and
convenient. This location is accessible and has more room than city hall.
Pastor McNeal has given permission for the City and the school to use this location.
Motion was made to accept the new polling place for the May 2007 election at the First
Baptist Church at 708 S. 5`h Street.
Seconded by Councilman Ervin. Motion carried unanimously.
10. Possible List of Future Agenda Items.
Ordinances for Seer and Wine sales.
Ms. Carson advised that Mr. Dillard did not finish the ordinances with the required
changes as recommended from Planning & Zoning. There will be a public hearing
scheduled by Planning & Zoning. This was discussed by Planning & Zoning, however,
a public hearing was not held.
11. Meeting adjourned.
ATTEST:
Joe Higgs
Rose Chavez