01/22/2007-CC-Minutes-RegularMINUTES: CITY COUNCIL
JANUARY 22, 2007
PRESENT: Mayor Joe Higgs, Councilman Glenn Erwin, Councilman Robert Patton,
Councilman Andy Garza, Councilman Mike James, Councilman Mike Walker
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Asst. City Manager Rose Chavez,
Streets and Parks Supervisor John Henderson, Economic Development Director
Cecile Carson, Jerry Jenkins, Paul Edelman, Bill Fuller, Joe Falls, J.R.
Thompson, Cora Harner
1. Call Meeting to Order.
Mayor Higgs called meeting to order, Councilman Garza led invocation followed by
Councilman Patton leading Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: December 18, 2006 -Workshop
December 18, 2006 - Minutes
January 2, 2007 - Minutes
b) Disbursements:
Councilman Walker expressed a concern on an expense for a padlock in the amount
of $776.33.
Electric Superintendent Mike Prater, advised that the locks are push-button and are
easier to reprogram and change when employees quit or are terminated.
Motion made by Councilman Ervin to approve consent agenda as presented. Seconded
by Councilman Garza.
Motion carried -Councilman Walker abstained since he was not present at the meeting
on December 18, 2006.
3. Citizen's Input:
None.
4. Consider and Possible Action on Ordinance #O1-05-07 Creating Utility Service Fees.
City Manager advised that the Electric Department already has this in place.
City Manager advised that when the employees in the Water Department have a work
order to connect service, someone has to be at the residence to avoid any problems.
The employee has to make sure that the water meter does stop before the employee
leaves the site. This ordinance will set the service fee in a situation where a customer
0s not at the residence and the employee can not connect the service. The water meter
could be spinning which indicates the water is on inside or a possible water leak.
The after hours fee is in a situation where an employee has to make a service can after
5:00 p.m. on a current or disconnected account which is not due to any fault of the City.
This policy is already in effect for the Electric Department and this will set the fees for
the Water Department.
City Secretary advised that the service fee is in circumstances where an employee goes
to the service address and there is not anyone home, the employee turns the meter on
and if the meter continues to move the water is turned off. Since no one is home, the
employee has to disconnect the meter. The customer then calls later and advises that
his service is still off, then the employee has to make a service trip to the same
residence.
At the time the service is applied for, customers are advised that someone must be at
home before service is connected.
Motion made by Councilman Patton to approve Ordinance #Ol-OS-07.
Seconded by Councilman Walker. Motion carried.
Caption as follows:
THAT APPENDIX A "FEE SCHEDULE" ARTICLE 4.000 "UTILITY RELATED
FEES" IN THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS IS
HEREBY AMENDED BY ADDING SECTION 4.1900 "UTILITY SERVICE FEES";
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY,
AND PROVIDING FOR AN EFFECTIVE DATE.
S. Consider and Possible Action on Resolution #R Ol-01-07 Amending City Investment
Policy.
City Manager advised that City Secretary has visited with TML concerning the
Investment Policy. There were some minor changes that needed to be made in order
to get the policy in compliance according to TML as required by the Public Investment
Act.
City Manager advised that before the City became Home Rule the Investment officers
were the Mayor and City Administrator. There was a change to designate the City
Manager and City Secretary as the Investment officers.
City Secretary advised that the other changes were as follows:
• Page 1 - A paragraph concerning diversification.
• Page 4 - Section VIII - Item C&D adding Public Investment Act as noted
• Page 5 - Collateralization - certificates of deposit was changed to all
funds and corrected a typo to reflect 102%
Motion made by Councilman Ervin to approve Resolution #R 01-0147. Seconded by
Councilman James. Motion carried unanimously.
6. Consider and Possible Action for Usage Fees at Railroad Ballpark.
Paul Edelman addressed the Board regarding usage fees at Railroad Park.
The all Board approved the proposed fees. The Board considered the cost for
maintaining the fields and these are the fees they are proposing.
The fees were: $10.00 per child non refundable
$100.00 deposit per field
$200.00 per field per day and $15.00 an hour for lights as needed
Paul Edelman discussed fees that other cities are charging and indicated that the fees
they are proposing are in line with what other cities are charging.
Discussion on tournament fees and who collects the fees.
Paul Edelman discussed that the ordinances will be brought to the City later and
basically a decision in the fees need to be made so that the Sanger Summer League can
plan on these changes.
The fee the Sanger Summer League charges was discussed.
Councilman Garza indicated he agrees with the other fees; however, he has a concern
on the additional fee per each child.
Councilman Ervin asked if the staff needs to prepare an ordinance prior to changing
these fees. He also asked now can they enforce these fees if an ordinance is not in place.
Discussion followed on fees for the lights and who monitors the lights to turn them off.
Timers were discussed as a consideration for a later date.
Councilman Ervin made the motion to set the fees and direct staff to prepare the
ordinance to adopt the usage fees which will be forthcoming.
Seconded by Councilman Patton.
Voted for: Councilman Ervin, Councilman Patton and Councilman James
Voted no: Councilman Garza and Councilman Walker
(Both council members expressed a concern on the $10.00 fee per
child)
Cora Harner, Sanger Summer League President, did advise that they do help children
who cannot afford to pay these fees. All children are allowed to participate and
consideration is given to those families who are unable to pay.
7. Consider and Possible Action on Resolution #R 0143407 Setting, Date, Time and Place
for Public Hearing on Proposed Annexations.
A. NL Hobbs Addition, Block A, Lot 5
B. NL Hobbs Addition, Block A, Lot 411
C. Abstract 29, Reuben BeBee Survey, Tract 107, Being 196 Acres
D. Abstract 801, WM Mason Survey, Tract 31, Being 74.18 Acres
Discussion on location of property and dates for Public Hearing for March 5, 2007 and
March 19, 2007 at 7:00 p.m.
Motion made by Councilman James to adopt Resolution #R O1-03-07 Setting Date,
Time and Place for Public Hearing for proposed annexation.
Seconded by Councilman Ervin. Motion carried unanimously.
8. Consider and Possible Action on the Preliminary Plat for Bubba's Ranch. Property is
Located on the Corner of Lake Ray Roberts and Union Hill Road.
J.R. Thompson with All American Surveying was present to address any questions.
City Manager advised that this plat went before Planning &Zoning and was approved
unanimously. This property is within the Citys ETJ.
Motion was made by Councilman Ervin to approved preliminary plat. Seconded by
Councilman James. Motion carried unanimously.
9. Consider and Possible Action on the Final Plat of Lot 1R -Block 1, First Baptist
Church of Sanger. Property is Located on the Corner of Fifth and Wayne Streets.
The First Baptist Church is requesting a Variance from a portion of the sidewalk
requirements. ,
Motion. made by Councilman Patton to approve the Final Plat on Lot 1R -Block 1 of
First Baptist Church.
Seconded by Councilman Garza. Motion carried unanimously.
10. Discussion and Presentation on Master Plan Survey.
Cecile Carson addressed Council and advised MPRG has completed the survey for the
land use Master Plan.
Ms. Carson advised that thanks to Rose, Paula and other staff members, a post card
was sent out and addressed to all utility customers advising that the survey is up and
available by going to the web site www.sangertexas.oM.
Ms. Carson gave a presentation on the Community Vision Survey. A detailed
explanation on the survey was given. Paper copies will be entered into the computer
system.
The survey covers demographics, length of residency in Sanger, age groups, and
employment questions which are important information for the comprehensive plan.
This will track where people are employed and the location.
Discussion that someone cannot complete two surveys from the same web address.
The survey also covers the quality of life and land development. There are questions
concerning development and questions on City services and what citizens would like
to see in the future.
The survey covers questions concerning preserving historical character of downtown
and other questions dealing with the community.
Survey will be opened for approximately one month until February 19, 2007.
Cecile Carson advised there will be information in the local newspaper and there was
an article in the Denton Record Chronicle on Saturday on the second page. Press
releases will be sent for an article.
Cecile Carson also advised City Council to inform their friends, citizens, community
and church groups to complete the survey.
Councilman Patton expressed that he hopes they have a maximum turn out.
Ms. Carson indicated if they can encourage the teenagers to give their input in the
survey then they can bring their information home and they can encourage their
parents to do the same.
The email address, if given, will allow information to be sent for citizens to be
encouraged to serve on boards and commission. The web site will have a schedule of
future council meetings. Presently, the site is linked to the Sanger Chamber website.
Ms. Carson advised that the Economic Development website has had over 1,000 hits
since November 2006. All information that is collected from companies concerning
Economic Development about 95 to 99% is being done online from companies.
11. Possible List of Future Agenda Items.
a. Councilman Patton expressed a concern about a situation on FM 455 and Chapman
Drive.
City Manager advised that the Texas Department of Transportation has reset the
signals.
Councilman Patton expressed that citizens need to contact their congressman or
legislator and express their frustration and concerns.
b. Property or land for City Hall and Fire Department on the Agenda.
c. Councilman Ervin expressed a concern on the neon sign ordinance which was
passed at the last council meeting and drive -through for restaurants that is now
prohibited.
Ms. Carson advised that in the code there is a separate item that references restaurant
drive through.
Discussed briefly.
12. Meeting Adjourned.
ATTEST:
Rose Chavez, City Sec
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Joe Higg , ayor