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01/22/2007-CC-Minutes-RegularMINUTES: CITY COUNCIL JANUARY 22, 2007 PRESENT: Mayor Joe Higgs, Councilman Glenn Erwin, Councilman Robert Patton, Councilman Andy Garza, Councilman Mike James, Councilman Mike Walker OTHERS PRESENT: City Manager Jack Smith, City Secretary/Asst. City Manager Rose Chavez, Streets and Parks Supervisor John Henderson, Economic Development Director Cecile Carson, Jerry Jenkins, Paul Edelman, Bill Fuller, Joe Falls, J.R. Thompson, Cora Harner 1. Call Meeting to Order. Mayor Higgs called meeting to order, Councilman Garza led invocation followed by Councilman Patton leading Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: December 18, 2006 -Workshop December 18, 2006 - Minutes January 2, 2007 - Minutes b) Disbursements: Councilman Walker expressed a concern on an expense for a padlock in the amount of $776.33. Electric Superintendent Mike Prater, advised that the locks are push-button and are easier to reprogram and change when employees quit or are terminated. Motion made by Councilman Ervin to approve consent agenda as presented. Seconded by Councilman Garza. Motion carried -Councilman Walker abstained since he was not present at the meeting on December 18, 2006. 3. Citizen's Input: None. 4. Consider and Possible Action on Ordinance #O1-05-07 Creating Utility Service Fees. City Manager advised that the Electric Department already has this in place. City Manager advised that when the employees in the Water Department have a work order to connect service, someone has to be at the residence to avoid any problems. The employee has to make sure that the water meter does stop before the employee leaves the site. This ordinance will set the service fee in a situation where a customer 0s not at the residence and the employee can not connect the service. The water meter could be spinning which indicates the water is on inside or a possible water leak. The after hours fee is in a situation where an employee has to make a service can after 5:00 p.m. on a current or disconnected account which is not due to any fault of the City. This policy is already in effect for the Electric Department and this will set the fees for the Water Department. City Secretary advised that the service fee is in circumstances where an employee goes to the service address and there is not anyone home, the employee turns the meter on and if the meter continues to move the water is turned off. Since no one is home, the employee has to disconnect the meter. The customer then calls later and advises that his service is still off, then the employee has to make a service trip to the same residence. At the time the service is applied for, customers are advised that someone must be at home before service is connected. Motion made by Councilman Patton to approve Ordinance #Ol-OS-07. Seconded by Councilman Walker. Motion carried. Caption as follows: THAT APPENDIX A "FEE SCHEDULE" ARTICLE 4.000 "UTILITY RELATED FEES" IN THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS IS HEREBY AMENDED BY ADDING SECTION 4.1900 "UTILITY SERVICE FEES"; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY, AND PROVIDING FOR AN EFFECTIVE DATE. S. Consider and Possible Action on Resolution #R Ol-01-07 Amending City Investment Policy. City Manager advised that City Secretary has visited with TML concerning the Investment Policy. There were some minor changes that needed to be made in order to get the policy in compliance according to TML as required by the Public Investment Act. City Manager advised that before the City became Home Rule the Investment officers were the Mayor and City Administrator. There was a change to designate the City Manager and City Secretary as the Investment officers. City Secretary advised that the other changes were as follows: • Page 1 - A paragraph concerning diversification. • Page 4 - Section VIII - Item C&D adding Public Investment Act as noted • Page 5 - Collateralization - certificates of deposit was changed to all funds and corrected a typo to reflect 102% Motion made by Councilman Ervin to approve Resolution #R 01-0147. Seconded by Councilman James. Motion carried unanimously. 6. Consider and Possible Action for Usage Fees at Railroad Ballpark. Paul Edelman addressed the Board regarding usage fees at Railroad Park. The all Board approved the proposed fees. The Board considered the cost for maintaining the fields and these are the fees they are proposing. The fees were: $10.00 per child non refundable $100.00 deposit per field $200.00 per field per day and $15.00 an hour for lights as needed Paul Edelman discussed fees that other cities are charging and indicated that the fees they are proposing are in line with what other cities are charging. Discussion on tournament fees and who collects the fees. Paul Edelman discussed that the ordinances will be brought to the City later and basically a decision in the fees need to be made so that the Sanger Summer League can plan on these changes. The fee the Sanger Summer League charges was discussed. Councilman Garza indicated he agrees with the other fees; however, he has a concern on the additional fee per each child. Councilman Ervin asked if the staff needs to prepare an ordinance prior to changing these fees. He also asked now can they enforce these fees if an ordinance is not in place. Discussion followed on fees for the lights and who monitors the lights to turn them off. Timers were discussed as a consideration for a later date. Councilman Ervin made the motion to set the fees and direct staff to prepare the ordinance to adopt the usage fees which will be forthcoming. Seconded by Councilman Patton. Voted for: Councilman Ervin, Councilman Patton and Councilman James Voted no: Councilman Garza and Councilman Walker (Both council members expressed a concern on the $10.00 fee per child) Cora Harner, Sanger Summer League President, did advise that they do help children who cannot afford to pay these fees. All children are allowed to participate and consideration is given to those families who are unable to pay. 7. Consider and Possible Action on Resolution #R 0143407 Setting, Date, Time and Place for Public Hearing on Proposed Annexations. A. NL Hobbs Addition, Block A, Lot 5 B. NL Hobbs Addition, Block A, Lot 411 C. Abstract 29, Reuben BeBee Survey, Tract 107, Being 196 Acres D. Abstract 801, WM Mason Survey, Tract 31, Being 74.18 Acres Discussion on location of property and dates for Public Hearing for March 5, 2007 and March 19, 2007 at 7:00 p.m. Motion made by Councilman James to adopt Resolution #R O1-03-07 Setting Date, Time and Place for Public Hearing for proposed annexation. Seconded by Councilman Ervin. Motion carried unanimously. 8. Consider and Possible Action on the Preliminary Plat for Bubba's Ranch. Property is Located on the Corner of Lake Ray Roberts and Union Hill Road. J.R. Thompson with All American Surveying was present to address any questions. City Manager advised that this plat went before Planning &Zoning and was approved unanimously. This property is within the Citys ETJ. Motion was made by Councilman Ervin to approved preliminary plat. Seconded by Councilman James. Motion carried unanimously. 9. Consider and Possible Action on the Final Plat of Lot 1R -Block 1, First Baptist Church of Sanger. Property is Located on the Corner of Fifth and Wayne Streets. The First Baptist Church is requesting a Variance from a portion of the sidewalk requirements. , Motion. made by Councilman Patton to approve the Final Plat on Lot 1R -Block 1 of First Baptist Church. Seconded by Councilman Garza. Motion carried unanimously. 10. Discussion and Presentation on Master Plan Survey. Cecile Carson addressed Council and advised MPRG has completed the survey for the land use Master Plan. Ms. Carson advised that thanks to Rose, Paula and other staff members, a post card was sent out and addressed to all utility customers advising that the survey is up and available by going to the web site www.sangertexas.oM. Ms. Carson gave a presentation on the Community Vision Survey. A detailed explanation on the survey was given. Paper copies will be entered into the computer system. The survey covers demographics, length of residency in Sanger, age groups, and employment questions which are important information for the comprehensive plan. This will track where people are employed and the location. Discussion that someone cannot complete two surveys from the same web address. The survey also covers the quality of life and land development. There are questions concerning development and questions on City services and what citizens would like to see in the future. The survey covers questions concerning preserving historical character of downtown and other questions dealing with the community. Survey will be opened for approximately one month until February 19, 2007. Cecile Carson advised there will be information in the local newspaper and there was an article in the Denton Record Chronicle on Saturday on the second page. Press releases will be sent for an article. Cecile Carson also advised City Council to inform their friends, citizens, community and church groups to complete the survey. Councilman Patton expressed that he hopes they have a maximum turn out. Ms. Carson indicated if they can encourage the teenagers to give their input in the survey then they can bring their information home and they can encourage their parents to do the same. The email address, if given, will allow information to be sent for citizens to be encouraged to serve on boards and commission. The web site will have a schedule of future council meetings. Presently, the site is linked to the Sanger Chamber website. Ms. Carson advised that the Economic Development website has had over 1,000 hits since November 2006. All information that is collected from companies concerning Economic Development about 95 to 99% is being done online from companies. 11. Possible List of Future Agenda Items. a. Councilman Patton expressed a concern about a situation on FM 455 and Chapman Drive. City Manager advised that the Texas Department of Transportation has reset the signals. Councilman Patton expressed that citizens need to contact their congressman or legislator and express their frustration and concerns. b. Property or land for City Hall and Fire Department on the Agenda. c. Councilman Ervin expressed a concern on the neon sign ordinance which was passed at the last council meeting and drive -through for restaurants that is now prohibited. Ms. Carson advised that in the code there is a separate item that references restaurant drive through. Discussed briefly. 12. Meeting Adjourned. ATTEST: Rose Chavez, City Sec �`•alltlitl��•' Joe Higg , ayor