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07/16/2007-CC-Minutes-Regular1 July 16, It PRESENT: Councilman Muir, Councilman Walker, Councilman Ervin, Councilman Patton, Councilman Garza OTHERS PRESENT: City Secretary/Assistant City Manager Rose Chavez, Administrative Secretary Tami Taber, Electric Superintendent Mike Prater, Economic Development Director Cecile Carson, Kevin Hooper, Brian Hinkle, Karen Mosley 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Pro Tem Ervin called meeting to order, Councilman Patton led the Invocation followed by Councilman Muir leading the Pledge of Allegiance. CONSENT AGENDA 2, a) Approve Minutes: July 2, 2007 -Special Called July 2, 2007 - City Council b) Disbursements Councilman Patton made motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 3. Citizen's Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or to discuss any issues that are brought up during this section. 4. Consider and Possible Action on Sanger Chamber Street Closures for Sanger Sellabration on September 8, 2007. Karen Mosley from the Chamber of Commerce addressed the Council concerning the closures, their request is the same as the previous two years. Closures are Bolivar Street from Stn to 2°a and 2°a to 1s1; 41" Street from Bolivar to Elm; 3`a Street from Elm to Bolivar; Elm Street from 5"' to 4`h; a barricade on Elm just East of 2°a Street. Councilman Muir made a motion to approve the street closures as requested. Seconded by Councilman Walker. Motion carried unanimously. 5. Consider and Possible Action for Appointments of Alternate Members to Board of Adjustments. City Secretary addressed the Council that the Board of Adjustments needs two appointments to serve as alternates. There were two applications that were submitted, Dorcyle McClure and Lori Pethtel. Councilman Patton made a motion to appoint Dorcyle McClure and Lori Pethel to the Board of Adjustments. Seconded by Councilman Garza. Motion carried unanimously. 6. Consider and Possible Action on Service Agreement with Department of Information Resources for Long Distance Service. City Secretary indicated that the City's metro line has not been working effectively. She has checked with other sources to get a new metro service; however, there is currently nothing available. Recently, we had Hubbard Communications conduct an audit of our telephone services which saved the City some money. Hubbard Communications has referred the City to the State Agency of Department of Information Resources. This agency buys minutes at a cheaper rate, and then allows government entities to buy them at a lesser rate than than our phone company, approximately at a rate of four to five cents a minute. This will eliminate the metro line, that seldom works, and will allow the City to save money using this service to purchase long distance. The City will receive a bill monthly for the minutes used. Councilman Walker inquired as to the long term commitment and if the City decided to bail out of the contract if that would be a problem. City Secretary advised that the City only has to give a 30-day notice to terminate and that there will not be any extra equipment needed for this service. The City is not obligated to a long term commitment. This is a pool that we will be allowed to purchase minutes, similar to AT&T. Councilman Patton made a motion to approve. Seconded by Councilman Garza. Motion carried unanimously. 7. Consider and Possible Action on License Agreement Between City of Sanger and Tech Sery Software. Tech Sery will provide all the GIS for all poles that are utilized by mbar and Suddenlink. The poles will be numbered and the City will have the capability to pull this information up on the software. The City recently approved the contract with Tech Serve to negotiate the fees with Embarg and Suddennk for each contact pole. The city was receivi ling $3 and Tech Serve negotiated an amount of $12 for each contact pole. Councilman Muir made a motion to approve. Councilman Patton seconded. Motion carried unanimously. 1 8. Consider and Possible Action on Extension of Flowers Construction Contract to September I, 2007, Regarding Capital Improvement Project, Electric System. City Secretary advised that Flowers Construction has a contract with the City of Sanger on the replacement of utility poles which is part of the Capital Improvement Project for the Electric Department. The contract expired March 31, 2007 and Flowers Construction has requested an extension of 120 days. The rain this year has kept them from completing the project as scheduled. Kevin Hooper, Superintendent with Flowers Construction, addressed Council and explained that the delay has been caused by the weather. He requested the extension for 120 days. Mr. Hooper indicated they are currently 50% to 60 % completed and advised that they did not begin the project until November 2006. Brief discussion on length of extension and the possibility that 120 days might not be enough time. Discussed the consideration of 180 days. Electric Superintendent Mike Prater, indicated that he felt that the 180-day extension would allow Flowers Construction to complete the job without requesting any further extension. Councilman Walker made a motion to extend the agreement to allow for an additional 180 days. Councilman Patton seconded. Motion carried unanimously. 9. Possible List of Future Agenda Items. a. Cecile Carson advised that Keep Sanger Beautiful will be going to San Antonio on August 20 to receive the grant that they were awarded this year fo1 $709000. b. Councilman Walker commented about bar ditch complaints that needed to be cleaned ont in the 800 block of Pecan. c. Councilman Muir would like the issue of the west side of Indian Springs on the next agenda. 10. Mayor Pro -Tam adjourned meeting. ATTEST: ���`,,,���OF co >f Rosalie Chavez, City Secreta Joe Higg , mjiLayor