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06/21/1999-CC-Minutes-RegularPage 1 MINUTES: CITY COUNCIL JUNE 21, 1999 PRESENT: Mayor Tommy Kincaid, Councilman Carrol McNeill, Councilman Joe Higgs, Councilman Andy Garza, Councilman Glenn Ervin, Councilman Jerry Jenkins OTHERS PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Electric Superintendent Jeff Morris, Water/Wastewater Superintendent Eddie Branham, Streets/Parks Supervisor John Henderson, Vehicle Mechanic Tommy Belcher, Lisa Hardy - Sanger Courier, Eunice Gray, Francille Sullivan, Alice Madden, Billye Hollingsworth, John Henry, Leo Miner, Shelly Ruland. 1. :Mayor Called Meeting to Order and led Invocation, Councilman Jenkins led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: June 3, 1999 - workshop June 7, 1999 b) Disbursements Councilman Ervin indicated he was not at the workshop on June 3, 1999 and the minutes indicated he was. Councilman Jenkins amended his motion regarding reappointments to the boards to state with the exception of Wanda Ervin. Councilman Ervin indicated on the last page of the minutes, under Any Other Such Matters, the paragraph discussing street signs, that "city" should be changed to "state". Councilman McNeill indicated he would like to see each item listed on the disbursements, and there were several items listed as miscellaneous. :Discussion regarding items over budget. Jeff Morris, Electric Superintendent, indicated there were things that came up every day that was not discussed in budget preparation. He indicated he found out recently that there was an agreement with a prior City Manager that the City was responsible for street lighting in the Snider Addition. :Discussion regarding the agreement. Staff will check into it to see what they can find out. Discussion regarding the different street lights paid for by the City. Councilman Jenkins moved all items on the Consent Agenda be approved. Councilman Ervin seconded. Page 2 :Motion Carried unanimously. 3. Citizen's Input. Leo Miner, 5962 Michael Rd., addressed the City Council regarding the telephone service with Sprint. He indicated he had been fighting with them since November, and has contacted the PUC. Mr. Miner went over some of the problems they have been having, he indicated they could not get through due to busy signals, static, and sometimes just can't make a connection. He was concerned that if there was an emergency, they could have a big problem. :Discussion regarding what Sprint had told him regarding the lines. :Mayor indicated the City Administrator would look into it, but he was not sure they could do anything. Councilman Jenkins suggested that Mr. Miner contact the County Commissioner. :Discussed that neighbors are having the same problems. :Mayor advised Mr. Miner to call the Commissioner, and indicted the City Administrator would look into it, to see if there was anything the City could do. 4. Consider and Possible Action Regarding Francille Sullivan Request to Organize Utility .Assistance Committee. Francille Sullivan indicated she had chosen a committee for the Utility Assistance Program. She had chosen Evelyn Shaw, Janice LaPorte, Russ Madden, Grace Garza, Bobby Robbison, Gladys Jackson, and Francille Sullivan. :Discussed need for publicity. Francille Sullivan indicated that Denton has applied for a grant in order to organize a tracking system to help keep track of the people assisted through these types of programs. It will track all of the County so Sanger will be included, and will be furnished with a computer. Discussed the screening process. Francille indicated she thought they might start out helping the people who fell in the category of elderly, disabled or serious illness. :Discussed how the program would work. :Discussed whether to start taking donations or to just get input on how many people would donate. Councilman McNeill indicated he felt they should advertise and start getting the donations. Francille Sullivan indicated they would always have the option to stop the program. Discussed one of the criteria on the sheet for screening. Councilman Higgs indicated he would like the people to be a Sanger resident for at least a year. Discussion. Francine agreed to change the question to ask if the person had been a Sanger Utility customer for at least one year. Councilman Jenkins moved to accept Francine Sullivan's recommendation on the Utility Assistance Committee for advertising as we can get from the paper and the bills that are sent out by the city to ask the information to start the donations at this time. Councilman Ervin seconded. Motion Carried unanimously. 5. Consider and Possible Action Regarding "Save the Presbyterian Church Committee" - Francille Sullivan. :Francine Sullivan indicated the board of the Crisis Center and the Bargain Depot met on June 14,1999. They do have a fund raising committee. They came up with a list of things they would like to do. First, they would like to straighten the tower, then put a 10 X 10 floor in the Southwest part of the building with concrete, insure the building, and pay utilities. They hope the city would mow. She indicated they had spoken with some high school groups about landscaping. They also would like to put up a chain link fence. Their goal is to raise at least $35,000.00. They intend to open accounts at both banks, and to use her post office box. Ms. Sullivan indicated she already had $1000.00 from Ms. Gray. Sullivan indicated Ken Cornell would oversee the work as it is done. Councilman Jenkins indicated he and Councilman McNeill met with a contractor regarding necessary repairs on the church. They will have to lift the building, and pour a foundation. It would take a minimum of sixty (60) days. The contractor indicated that all structures around the building will have to be torn out. Councilman Jenkins explained how they would lift the building. They will put beams through three parts of the church, and there will be a lot of damage to the building. He indicated that Councilman McNeill had asked for a written estimate. The contractor called this morning and indicated he did not have that estimate yet, but would have it in the next day or two. :Francine Sullivan indicated that Ken Cornell had said that raising the building and :pouring a foundation will not be necessary. :Discussion regarding how they fixed the foundation at the drug store and at the bank. :Mayor indicated this was not the same situation, and explained how it was done, and why it could not be done at the church. Page 4 Councilman Jenkins asked what the council agreed to do at the last meeting. Mayor indicated they agreed to find out what the cost would be to put a foundation under the building. Councilman Jenkins indicated they have gotten started on getting the estimates and there is no need to go any further until they get that estimate. Discussion regarding the steeple. Councilman Jenkins cated if they are going to restore the building they need to do it right. Councilman McNeill suggested they wait two more weeks, get the estimates, and all look at it together. Everyone has the same goal in mind, they all want to restore the building. Discussion regarding future use of the building. Councilman Jenkins indicated he will not support the Crisis Center moving into a building they are about to restore for historical purposes. Francille Sullivan asked if there was any other group that had offered to restore it. Councilman McNeill indicated there were some people looking into getting a grant to restore it. Shelley Ruland asked if the building had been treated for termites, and indicated it should be treated to stop further damage. :Mayor indicated the damage would be cut off. John Henry indicated he was on the board of the Crisis Center, asked council if they were saying they are interested in restoring the building. Councilman Jenkins indicated they said that a month ago, and indicated they had committed to getting estimates, and looking into what it will take to restore it. :Mayor indicated they will get estimates, and discuss this further at a future meeting. Mayor tabled this Item. 6. 'Consider and Possible Action Regarding Sanger ISD Exemption From Pole Charges. City Administrator indicated Al Brown, who works with computers at Sanger ISD, indicated they have set up a riberoptic network that will connect the schools. They are going to either put cables on the poles and pay a monthly pole charge or Friendship Cable can maintain them forever. Al Brown asked if the school could use the City's poles to string the cable. The city will not be responsible for maintaining the cable. They would like to use the poles at no charge. :Mayor asked Jeff Morris if he could work up a cost to string the cable so it will be where he wants it, and not in his way. Mr. Morris indicated he could, he expressed concerns regarding distance between lines, and possible pole change outs. Councilman McNeill expressed concerns regarding liability if the City did string the cable. Mayor indicated his main concern was that it not interfere with anything in the Electric Department. Councilman Ervin indicated he would like to see the agreement before the City agreed to do anything. Councilman Jenkins moved to grant Sanger ISD's request for the exemption from pole charges as presented. Councilman McNeill seconded. :Motion Carried unanimously. Councilman Jenkins indicated they should follow up on the other items discussed. 7. Consider and Possible Action Regarding Appointments to the Board of Adjustments :and the Beautification Board. ,� �� :Mayor indicated Rodney Dillon had expressed in the past that he would like to help in the City. Councilman Jenkins indicated Bobby Frizzell had also expressed an interest. Councilman McNeill moved to appoint Carla Tipton to the Beautification Board, and :Rodney Dillon and Bobby Frizzell to the Board of Adjustments. Councilman Jenkins seconded. :Motion Carried unanimously. Any Other Such Matters. :Mayor read letter regarding Councilman Ervin's achievement in earning credits from the 'TML Institution Program. Councilman Ervin had earned 52.4 C � U's, and will be recognized at the awards luncheon at the AMCC conference. .Adjourn. ATTEST: se''�y G � S q N����� ,� ••._ � :9 c c ���`���� 'Pommy Kincaid, Mayor