08/03/1999-CC-Minutes-Work SessionJ NAME _ "MSJOB 8"
MINUTES:
City Council Workshop
August 3, 1999
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PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glen Ervin,
Councilman Joe Higgs, Councilman Andy Garza, Councilman Carroll
McNeill
OTHERS
PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative
Assistant Samantha Renz, Water/Wastewater Superintendent Eddie Branham
1. Mayor Called Meeting to Order.
2. Budget Workshop on the following Departments:
a) Animal Control
b) Water
c) Wastewater Collection
d) Wastewater Treatment
Eddie Branham, Water/Wastewater Superintendent addressed the Council concerning
his proposed budget.
He addressed the requested increases in various line items and indicated the animal
control officer was cut from that budget.
Discussion followed regarding items with no proposed increases.
Line item expense for Other Improvements increased from $2000.00 to $6000.00 for
outside fencing, Mr. Branham indicated he was getting bids for this.
Councilman Ervin asked if Mr. Branham and Vince Villanueva were still being paid
for part time Animal Control.
Mr. Branham indicated they did pay Vince $3,Ant) .00 a year, but he did not get paid.
Discussion concerning Animal Control.
Discussed proposed increase in regular salaries for water department.
Mr. Branham indicated he had budgeted for two new employees, one in the Water
Department and one in the treatment plant. He indicated one of the new employees
would also be used in Animal Control.
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Discussed increase in other operating supplies.
Discussion concerning dues & registrations alld minor tools.
Mr. Branham indicated the proposed increase in Wearing Apparel is from $2000.00
to $3000.00, for ten pair of jeans and shirts for each employee.
Councilman McNeill asked if he had looked into using a uniform company for cost
comparison.
City Administrator indicated they used to use a uniform company, and it was more
expensive.
Discussion concerning uniform company.
Councilman Ervin inquired as to what does the City furnish for employees.
Mr. Branham indicated the City furnishes shirts, jeans, boots, caps, and coats.
Discussed amount on Wearing Apparel.
Councilman Jenkins indicated the current wearing apparel does notlook professional.
Discussion followed on Safety Equipment and Motor Vehicle Fuel, which was
increased to $ 7,000.00 due to combining all of his departments into one on this line
item.
Lease Equipment increased from $12,000.00 to $22, 000.00 which includes leases
on the two pickups, and $10, 800.00 per year for the back hoe. This is a
combination of existing equipment.
Water Mains and Valves increased from $12,000.00 to $14,000.00 to prepare for
growth.
Water Meters &Boxes increased from $4,000.00 to $8,000.00 because the cost of
meters and boxes has increased.
Discussed water Purchase, contractual services, telephone service, utilities, cellular
phones and pagers.
Discussed proposed budget for Other Improvements. Mr. Branham indicated this
was decreased from $80,000.00 to $0.00 because they moved it onto Debt Service
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for the GNB Note Payable.
Discussed other equipment.
Councilman McNeill asked what the projected water revenue for this year is.
Staff indicated $5905000.00.
Discussion concerning water pressure, and tanks at different locations.
Mr. Branham went through the proposed budget for Wastewater Collection, most of
the line items
stayeA the same, He briefed City Council on:
(1) R & M Lift Station was at $30,000.00, proposed is $20,000.00.
(2) R & M Vehicle.
(3) Sewer main &manholes increased from $2,000.00 to $3,000.00 to prepare for
growth.
Mr. Branham continued to explain his requests on his line item expenses for
Wastewater Treatment, He Briefed Council on Chemical and Other Operating
Supplies, Permit Fees, R & M Other, Contractual Services, and Telephone Services,
Discussed Other Improvements, which increased from $0.00 to $40,000.00. Mr.
Branham explained this was for engineering studies, and the possible purchase of
land for the new plant.
Discussion concerning Safety Equipment.
Discussion concerning salaries and personnel.
Council agreed to have next workshop Tuesday, August 10, 1999.
3. Meeting Adjourned.
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