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08/16/1999-CC-Minutes-RegularN[inutes: City Council August 16, 1999 Present: Mayor Tommy Kincaid, CouncilmanJerry Jenkins, Councilman Glenn Ervin, Councilman Carroll McNeill, Councilman Andy Garza, Councilman Joe Higgs Others Present: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Electric Superintendent Jeff Morris, Water/Wastewater Superintendent Eddie Branham, Street Supervisor John Henderson, City Mechanic Tommy Belcher, Chief of Police Benny Erwin, Lisa Hardy - Sanger Courier, Norrie Rawdon, Allen Bussell, Burl Bourland, John Dudas, Carla W. Brown, Jeff McNeill, Tom Daniel, John W. Porter, John R. Porter, A.F. Ballard l . Mayor Called Meeting to Order, and led the Invocation, Councilman Jenkins led the Pledge of Allegiance. CONSENT AGENDA 2. Approve Minutes: August 2, 1999 August 3, 1999 - Workshop August 10, 1999 - Workshop Disbursements Councilman Garza indicated Councilman Higgs was absent from the August 10�'' meeting, and Bob Hagemann was present. Councilman Jenkins moved to approve the Consent Agenda as presented. Councilman Ervin seconded. Motion Carried unanimously. 3. Citizen's Input. None. 4. Consider and Possible Action Regarding a Preliminary Plat for Southwest Estates, being a 9.20 Acre Tract in the Henry Tierwester Survey, Abstract 1241. Councilman McNeill abstained from discussion on this Item, because the developer is his son. City Administrator addressed the letter from the City Engineer. He indicated all comments had been addressed, and new copies show a drainage easement. Jeff McNeill, 805 Keaton Rd., indicated he would be glad to answer any question the Council had. City Administrator indicated the Planning and Zoning Commission did recommend approval. Discussion while Council members looked over Plat. Discussion Regarding trees on the property. Councilman Higgs moved to accept the Plat. Councilman Jenkins seconded. Motion Carried. Councilman McNeill and Councilman Garza abstained. 5. Consider and Possible Action Regarding a Preliminary and Final Plat for Fleetwood Homes Centers of Texas, being a 4.00 Acre Commercial Tract, a Part of the Rueben Bebee Survey, Abstract 29. Property is located on the North Bound Side of I - 35, North of Spur 138, City Administrator indicated the Planning and Zoning Commission did recommend approval, and that all items on the Engineer's recommendation letter had been addressed. He indicated there was a Replat for the Sanger Industrial Park that would come before Council at the next meeting. Councilman Jenkins asked why the Preliminary Replat on Sanger Industrial Park did not come to Council before this Plat. Staff indicated the Fleetwood Plat was brought in to the office, and the Sanger Industrial Plat was sent directly to the City Engineer. Discussion regarding the Preliminary Replat. Councilman Jenkins indicated Council could not act on this Plat until the Preliminary Replat was approved. Council agreed to table this item, and reschedule it for September 7, 1999. Tom Daniel, Fleetwood Retail, asked if there was any way they could conditionally approve the Plat, pending the September 7`'' meeting. Councilman Jenkins indicated it was not a complete Plat, that meets the standard of the ordinances. Discussion. Mr. Daniel asked if there was anything the Council was concerned about, that he could address prior to the September 7Ih meeting. Nothing was indicated by City Council. Discussion regarding the phases on the Preliminary Replat. Item tabled until September 7, 1999. 6. Consider and Possible Action on Awarding Fuel Bids. There were no bids received. City Secretary indicated she would re advertise if Council would allow, and will contact the stations individually to see if they want to bid. Councilman Jenkins moved to authorize staff to resubmit fuel bids for the 1999 - 2000 budget year. Councilman Higgs seconded. Motion Carried unanimously 7. Consider and Possible Action Regarding Ordinance 08-13-99 -Increasing Water and Sewer Tap Fees. Discussion concerning information from Pilot Point. Discussion concerning how they should charge, per unit, per lot, per house, or actual connections. Councilman McNeill asked Eddie Branham about the difference in hooking up at a new subdivision, and the existing lots in town. Mr. Branham indicated the cost was about the same. Councilman Jenkins indicated they could charge the existing lots the same as they are charging now, and increase the fees for new lots. Councilman Garza indicated all of the lots will impact the system the same, and he It they should all be charged the same. Discussion regarding tap fees and what the cost would be. Lisa Hardy, Sanger Courier, asked Council if they were going to establish separate residential and commercial fees. Mayor indicated they possibly would. Jeff McNeill asked who would pay the fees, the developer or the builder. Councilman Jenkins indicated it would be one or the other, but was still to be decided. Discussion Regarding the Ordinance, and what the cost should be. Mayor indicated he thought $1,800.00 was fair, but to cover the cost for improvements and a new system they will need to charge $2,000.00. Discussion regarding new and existing subdivisions. Council agreed new rate would go into effect October 1, 1999, and if the building permit was purchased prior to October 1, they would be charged the current rate for water and sewer taps. If the building permit is purchased after October 1, they will be charged the new rate. Council agreed to change the Ordinance on page 3, second paragraph to read "This Ordinance will take effect October 15 1999, and immediately after the publication," and in the second paragraph on page 2, section b), remove "such costs will be determined by the city," and in the fourth paragraph to mark out "building" and change "house" to "each residential unit." Councilman Ervin moved to approve Ordinance 8-13-99 with changes as discussed and a price of $2,000.00 per tap. Councilman Garza seconded. Motion Carried 4 to 1. Councilman McNeill voted No. 8. Discussion Regarding Meeting With Texas Water Development Board. City Administrator indicated they had a meeting with Dan Almon and Mark Hill. He indicated they discussed a four million dollar sewer plant and the best way to handle it. He thought the best way was to schedule a meeting with the Texas Water Development Board in Austin to see what it would take to get that type of money. 9. 10 He wanted to get Council's permission to go to Austin to meet with the Board. Councilman Jenkins indicated the City Administrator, City Secretary, Dan Almon, and Mark Hill should go to the meeting in Austin. Council agreed they should go to Austin. Consider and Possible Action on Metering Electric Use for Sanger Sellabration. Councilman Higgs asked how it is metered currently. Electric Superintendent indicated it is not metered. Mayor asked for an estimated cost. Electric Superintendent indicated approximately $500.00. Discussion. Councilman McNeill moved to donate the electricity to the Chamber for the Sanger Sellabration. Councilman Jenkins seconded. Motion Carried unanimously. Any Other Such Matters. a) There will be a Sanger Historical Society Meeting on Monday, August 23, at 7:00 b) Councilman Jenkins indicated he would like to see the Metal Building Ordinance put back on the agenda for reconsideration. c) Councilman Higgs asked how far the City limits go out on McReynold Rd. Staff indicated it goes out past Joe Falls house. 11. Meeting Adjourned, Kincaid, Mayor ATTiEST: Chavez, City