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11/01/1999-CC-Minutes-RegularMINUTES: CITY COUNCIL NOVEMBER 1,1999 PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin, Councilman Joe Higgs, Councilman Andy Garza ABSI�NT0 Councilman Carroll McNeill OTHERS PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Electric Superintendent Jeff Morris, Police Chief Benny Erwin, City Mechanic Tommy Belcher, Lisa Hardy - Sanger Courier, Cherrie Burris, Geneva Lane, Julia Beavers, Beverly Branch, Shelley Ruland, Greg Edwards 1. Mayor Called Meeting to Order and led the Invocation, Councilman Jenkins led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: October 18, 1999 b) Disbursements Councilman Jenkins moved to approve the Consent Agenda as presented. Councilman Ervin seconded. Motion Carried unanimously. 3. Citizen's Input. None. 4. Consider and Possible Action Regarding Street Lights Serviced by Co -Serve. City Administrator addressed this item, and explained Jeff Morris' handout. He indicated the Electric Superintendent's recommendation is to accept the contract from Co-Serv. The City would save $100.48 per month doing the maintenance and accepting the contract. He indicated the City would pay $10.00 for the light, then pay a monthly charge. The City will maintain the lights. Councilman Jenkins asked Jeff McNeill if they had gotten their problem worked out with Co-Sery concerning the lights. Jeff indicated they did get it worked out. The Mobile Home park is paying for nine lights, and the City is paying for the three that face Keaton Rd. Discussed the lights and easements in the Snider Addition. Councilman Jenkins moved to accept the condition of sale of the street lights and associated equipment from Co-Sery at the agreed price, to accept the Agreement for the Provision of Electric Service, and to sign the Bill of Sale as presented. Councilman Garza seconded. Motion Carried unanimously. 5. Consider and Possible Action Regarding a Preliminary Plat for Sunset Lake Estates, Lots 148, Being 60.00 Acres in the Rueben Bebee Survey Abstract 29. Property is Located off Huling Road, and is in our ETJ. City Administrator indicated the Planning and Zoning Board did unanimously approve the Preliminary and the Final. He indicated all the issues brought up by the City Engineer had been taken care of. Discussion regarding the streets. Councilman Higgs asked Greg Edwards about the drainage. Greg Edwards indicated if they could not get permission from the adjacent property owners to allow additional drainage on their property, they would put in a retention pond, and a drainage easement. Councilman Garza asked about the fire hydrant. City Administrator indicated they could not put a hydrant out there because Bolivar's lines did not have enough pressure to support one. Discussion regarding streets and cull -de -sacs. Councilman Jenkins moved to accept the Preliminary Plat for Sunset Lake Estates, Lots 1-189 Being 60.00 Acres in the Rueben Bebee Survey Abstract 29. Councilman Ervin seconded. Motion Carried unanimously. 6. Consider and Possible Action Regarding a Final Plat for Sunset Lake Estates, Phase 1, Legally Described as Lot 1 &Lot 2, Block A, and Lots 3 - 5, Block B, and Lot 69 Block C, Being 19.19 Acres in the Rueben Bebee Survey, Abstract 29. Property is located off Huling Road, and is in our ETJ. Councilman Jenkins asked if this would be done in two phases or in three. Greg Edwards indicated it would depend on the cash flow, and sale of lots. Discussion regarding water sources in that area. Councilman Higgs moved to accept the Plat. Councilman Jenkins seconded. Motion Carried unanimously. 7. Consider and Possible Action Regarding a Final Plat for Southwest Estates, Legally Described as 9.20 Acres in the Henry Tierwester Survey, Abstract 1241. Property is located off Duck Creek Rd. City Administrator indicated all items on the City Engineer's letter had been addressed, with the exception of two items, and they would be provided prior to construction. Jeff McNeill indicated both property owners agreed to write him a letter in regards to those two items. Discussion regarding drainage and culverts. Councilman Jenkins moved to accept the Final Plat subject to receipt of the two letters from the property owners. Councilman Ervin seconded. Motion Carried unanimously. 8. Consider and Possible Action Regarding Proclamation #02-99 -Proclaiming November 6, 1999 as "General James F. Hollingsworth Day". Mayor read the Proclamation as follows: Proclamation #02-99 BY THE MAYOR OF THE CITY OF SANGER TO ALL WHOM THESE PRESENTS SHALL COME: WHEREAS, the City of Sanger is proud of all its citizens; and WHEREAS, it is appropriate for the City of Sanger to recognize those citizens who have excelled in their endeavors; and WHEREAS, Lt. General James F. Hollingsworth Ret. Has not only excelled but has also represented the City of Sanger, the State of Texas and America with all of the dignity and honor of a true "Officer and Gentleman". NOW, THEREFORE, I, Tommy Kincaid, Mayor of the City of Sanger, do hereby proclaim, Saturday, November 6,1999, "General James F. Hollingsworth Day", and extend to him and his family our heart felt thanks for a job extremely well done. Dated this 1s` day of November,19990 Mayor declared the Proclamation. 9. Consider and Possible Action on Accepting Resignation of Garland Thornton From 4A - Industrial Development Board. Councilman Higgs moved to accept his resignation. Councilman Garza seconded. Motion Carried unanimously. 10. Consider and Possible Action on Appointment to 4A -Industrial Development Board. City Administrator indicated he had spoken with Vickie Jenkins and she is willing to serve. Councilman Jenkins abstained from discussion on this item. Councilman Higgs moved to appoint Vickie Jenkins. Councilman Ervin seconded. Motion Carried. Councilman Jenkins abstained. 11. Consider and Possible Action on Replacement of 4B -Economic Development Board Member, City Administrator indicated that Chuck Tucker was involved in a lot of things, and doesn't feel he wants to be on this Board. He recommended they appoint John Payne. Councilman Higgs moved to remove Chuck Tucker and replace by John Payne. Councilman Ervin seconded. Motion Carried unanimously. 12. Consider and Possible Action Regarding Resolution #11-07-99 -Casting Votes for Candidate for DCAD Board of Directors. Councilman Ervin moved to approve Resolution 11-7-99. Councilman Garza seconded. Motion Carried unanimously. 13. Conduct Public Hearing Regarding Annexation of Property, Being one (1) Mile North I-35 R.O.W., one (1) Mile East, McReynolds Rd. R.O.W., and One (1) Mile West FM 455 R.O.W. Mayor indicated there was a typo on this Item and it should also include one (1) mile East FM 455 R.O.W. Mayor Declared Public Hearing open. No Discussion. Mayor closed Public Hearing. 14. Any Other Such Matters. a) Discussion regarding school lights by Chisolm Trail Elementary. b) Councilman Ervin reminded the Council there was a TML Conference in Dallas on November 17, 1999. 15. Meeting Adjourned. ATTEST: